HomeMy WebLinkAboutJune 3, 2021 - Special
Special Council Meeting Minutes
June 3, 2021 Electronic Meeting 3:00pm
Present:
Mayor David Ryan
Councillors:
K.Ashe M. Brenner S.Butt
I.Cumming B.McLean D. Pickles
Also Present:
M. Carpino - Chief Administrative Officer
B.Duffield - (Acting) Director, Community Services
S.Karwowski - Director, Finance & Treasurer
S.Cassel - City Clerk
V.Plouffe - Manager, Facilities Capital Projects
L.Gibbs - Supervisor, Museum Services
1. Roll Call The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 (Acting) Director, Community Services, Report CS 27-21 Request for Additional Funding for Consulting Services - Green and Inclusive Community Buildings Grant Application for Pickering
Heritage & Community Centre Brief discussion ensued regarding the requirement for additional funding in order that municipalities may be able to participate in applications for grant funding at both the Provincial and Federal levels of government. It was noted that these
Special Council Meeting Minutes
June 3, 2021 Electronic Meeting 3:00pm
requirements may put some smaller municipalities, with limited budgets, at a disadvantage when it comes to applying for grants. Further discussion ensued regarding t he opportunities that the Green and
Inclusive Community Buildings (GICB) grant posed, and that through the work of the consultants, and the detailed work already completed by staff, that the City would be in a position to qualify for the maximum amount available. Resolution # 612 /21
Moved by Councillor Brenner Seconded by Councillor Cumming 1. That, in accordance with Purchasing Policy item 10.03 (c), the additional
fee proposal submitted by Hariri Pontarini Architects (HPA) in the gross amount of $140,685.00 (HST included), and the net amount of $126,691.00(net HST rebate) for technical work required to complete the City’s application to the Green and Inclusive Community Buildings (GICB) grant for the Pickering Heritage & Community Centre (PHCC), and associated
costs, be accepted; 2. That the total estimated consulting costs including the amount referenced inrecommendation 1 above, in the amount of $126,691.00, as presented inTable 2, be approved;
3. That the D irector, Finance & Treasurer be authorized to finance the total net consulting costs of $126,691.00 as follows:
a) the sum of $34,826.00 by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services;
b) the sum of $24,808.00 by a transfer from the Development Charges Reserve Fund – Library Services;
c) the sum of $67,057.00 by a transfer from the Rate StabilizationReserve; and,
d) if the GICB grant application is unsuccessful, the source of funds be
revised up to 100 per cent funding through by a transfer from theRate Stabilization Reserve;
4. That the appropriate City of Pickering officials be authorized to take thenecessary action to give effect hereto.
Carried Unanimously on a Recorded Vote
Special Council Meeting Minutes
June 3, 2021 Electronic Meeting 3:00pm
5.Confirmation By-law
By-law Number 7853/21
Councillor McLean, seconded by Councillor Pickles, moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of June 3, 2021.
Carried
6.Adjournment
Moved by Councillor ButtSeconded by Councillor Cumming
That the meeting be adjourned.
Carried
The meeting adjourned at 3:06 pm
Dated this 3rd of June, 2021.
Original Signed By:
David Ryan, Mayor
Original Signed By:
Susan Cassel, City Clerk