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HomeMy WebLinkAboutNovember 25, 2019Present: Deputy Mayor Kevin Ashe Councillors: M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan Also Present: P. Bigioni · K. Bentley M. Carpino J. Hagg R. Holborn J. Halsall C. Rose S. Cassel C. Whitaker L. Harker -(Acting) Chief Administrative Officer -Director, City Development & CBO -Director, Community Services -Fire Chief -Director, Engineering Services -(Acting) Director, Finance & Treasurer -Chief Planner -City Clerk -Supervisor, Sustainability -Deputy Clerk 1. Invocation Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Deputy Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 2. Disclosure of Interest No disclosures of interest were noted. 3. Adoption of Minutes Moved by Councillor McLean Seconded by Councillor Brenner Council Minutes, October 21, 2019 Resolution #160/19 Executive Committee Minutes, November 4, 2019 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Planning & Development Committee Minutes, November 4, 2019 Carried 4. Presentations There were no presentations. 5. Delegations 5.1 John Henry, Regional Chair, The Regional Municipality of Durham Re: Update on the Durham Region's Progress and Upcoming Projects Regional Chair Henry appeared before Council to provide an update on Regional activities. He noted key initiatives that the Region is working on including the renewal of the Strategic Plan for 2020 to 2024, and the comprehensive review of the Region's official land use plan. Chair Henry noted that transit demand in Durham is growing, and that Durham is continuing work to improve the transit system. He provided an overview of the ongoing infrastructure projects in the Region, and the Durham Community Energy Plan, noting the goal to reduce carbon while attracting investments and creating new jobs. Chair Henry also noted that the Primary Care Outreach Program that was piloted in 2019, has become a permanent Region-wide program. This program pairs a paramedic with a social worker, to take services to vulnerable populations, and aims to build trust and refer clients to other community supports. Additional Regional priorities include the Canada Learning Bonds initiative, discussions regarding servicing employments lands, moving ahead with the Regional broadband strategy, and actively seeking a Federal decision on a GTA East airport. A question and answer period ensued regarding homelessness and how the Region would be addressing poverty issues. Chair Henry noted the direct relationship between loss of jobs and homelessness, and that the Region is addressing this issue with a number of programs including the Primary Care Outreach program. A question was raised regarding bus shelters, and whether the shelters could all be weather protected to increase ridership. It was noted that there are no current plans to weather protect all bus shelters, but that more shelters would be installed noting the importance of having transit systems in place prior to full build out of new communities. A brief discussion ensued regarding the energy from waste facility, a potential anaerobic landfill facility in the Region of Durham, and finding better ways to address waste issues. Chair Henry noted that the Region had turned the Blackstock landfill site back to useful land and that it is currently being monitored for two years until such time that it will be available for sale. Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Questions were raised regarding Item, 6.1 on the November 25 th Council agenda, being Correspondence 36-19, and whether consideration would be given to stop arm cameras on school buses given the recent approval for use of red light cameras in the Region of Durham. Further questions were raised regarding the KPMG Aviation study pertaining to an airport in Pickering, with Chair Henry advising Council that the Region requested the Study's release to the public, and that it is currently with the Minister of Transportation. Discussion ensued regarding Item, 6.3, Correspondence 38-19, the Provincial Policy Statement Review, Proposed Policies, and questions were raised as to whether the Region had discussed the release of updated growth forecasts with the Province noting the importance of these forecasts for future planning. Discussion continued regarding transit, the need to identify priorities, installation of sidewalks to improve access to transit routes and the need to ensure that safety is a top priority. It was noted that there are a number of gaps in bus lanes and questions were raised regarding the need for sidewalks along both sides of Kingston Road. Further discussion ensued regarding shared services, and the potential opportunities for the Region of Durham to look at prototypes to maximize efficiencies and remove duplication. Chair Henry noted that the City of Pickering and the Region of Durham have been working collaboratively on the new casino, and sees this as a positive indicator of a good working relationship. Chair Henry also noted the need for a high speed rail system, and that the effective movement of people would make the Region of Durham a competitor. It was noted that with the closure of the Pickering Nuclear Station slated for 2024, there may be opportunity for the Region of Durham to consider using the hydro corridor that runs from the Pickering Nuclear Generating Station to north Pickering for transit. 6. Correspondence 6.1 Corr. 36-19 Pierre Ranger, Chair, Let's Remember Adam -Stop for the School Bus Re: National School Bus Safety Week and Stop Arm Cameras A brief question and answer period ensued regarding who would be responsible for the implementation of stop arm cameras on school buses and the associated costs. Resolution #161/19 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Moved by Councillor Cumming Seconded by Councillor McLean 1. That Corr. 36-19, dated October 18, 2019, from Pierre Ranger, Chair, Let's Remember Adam -Stop for the School Bus, be endorsed; and, 2. That this resolution be circulated to the Minister of Transportation, Minister of Education, Association of Municipalities of Ontario (AMO), Durham District School Board, Durham Catholic District School Board, Conseil Scolaire Viamonde, Durham Regional Police Service, the Region of Durham, and all Durham Region municipalities for their consideration. 6.2 Corr. 37-19 Ralph Walton, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham Re: Project Update and Adoption of Terms of Reference: Durham Region Community Safety and Well-Being Plan (CSWP) (2019-SS-17) Resolution #162/19 Moved by Councillor Pickles Seconded by Councillor McLean Carried 1. That Corr. 37-19, dated October 24, 2019, from the Regional Municipality of , Durham, regarding the Durham Region Community Safety and Well-Being Plan (CSWP) be received; and, 2. That Staff be directed, through the CAO, to report back on the relationship between the Regional Community Safety Well Being Steering Committee and the City of Pickering Community Safety Strategy. 6.3 Corr. 38-19 Ralph Walton, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham Carried Re: Provincial Policy Statement Review, Proposed Policies (ERO#019-0279) (2019-P-42) Resolution #163/19 1 Moved by Councillor Pickles Seconded by Councillor McLean Council Meeting Minutes November 25, 2019 Council Chambers 7:00pm 1. That Corr. 38-19, dated October 25, 2019, from the Regional Municipality of Durham, regarding the Provincial Policy Statement Review, Proposed Policies be received; and, 2. That Staff be directed, through the CAO, to report back to the Planning and Development Committee on any impact the Regional position may have on the City of Pickering. 6.4 Corr. 39-19 Ralph Walton, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham Carried Re: Envision Durham -Transport~tion System Discussion Paper (2019-P-41) Resolution #164/19 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Corr. 39-19, dated October 25, 2019, from the Regional Municipality of Durham, regarding the Envision Durham -Transportation System Discussion Paper be received; and, 2. That Staff be directed, through the CAO, to review and provide draft comments for Council's consideration, at the December 16, 2019 Council meeting, prior to submitting comments to the Region of Durham. Carried 6.5 Corr. 40-19 The City of Pickering Public Library Board Re: Sunday Service at George Ashe Request Discussion ensued regarding the request from the community for extended service at the George Ashe Library and the need for pre-budget approval to implement Sunday service in January rather than waiting until the end of first quarter after the 2020 Budget was approved. Further discussion ensued regarding the opportunities for additional programs at George Ashe with the addition of new Sunday hours. Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Resolution #165/19 Moved by Councillor Brenner Seconded by Councillor Butt WHEREAS, the City of Pickering recognizes the important role that libraries play in our community; And Whereas, Sunday service is a popular offering to the community; And Whereas, there may be disruptions, including accessible access, in service during the construction of the new City Civic Centre; Now therefore be it resolved that the Council of the City of Pickering does hereby: 1. Approve the amount of $35,000 to fund Sunday Service at the George Ashe Library for 2020. Moved by Councillor McLean Seconded by Councillor Butt Carried Later in the Meeting (See Following Motion) Resolution # 166/19 That the main motion be amended by adding the following as Item #2: 2. That the extended hours at George Ashe Library be implemented as a pilot for 2020 and that Library Staff report back to the Pickering Public Library Board, prior to the 2021 budget, to determine whether the services should continue for subsequent years. Carried The Main Motion, as Amended, was then Carried Unanimously on a Recorded Vote. 7. Report EC 2019-09. of the Executive Committee held on November 4, 2019 7.1 Director, Finance & Treasurer, Report FIN 19-19 2019 Year End Audit Council Decision: Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm 1. That the Audit Service Plan as submitted by Deloitte LLP, included in this report, be received for information; and, 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Master Services Agreement on behalf of the City. 7.2 Director, Corporate Services & City Solicitor, Report BYL 01-19 11 th Annual Toys for Tickets and Food for Fines 2019 Council Decision: 1. That parking tickets issued between December 1 through 20, 2019 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 20, 2019; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.3 Director, Community Services, Report CS 13-19 Lease Agreements -Sports Associations Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron set out in Attachment No: 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; - 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Panthers Junior A Hockey Club set out in Attachment No. 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with The Durham Dolphins Football Club set out in Attachment No. 3 to this report, subject to minor revisions as may be required by the Council Meeting Minutes November 25, 2019 Council Chambers 7:00pm Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 7.4 Director, Community Services, Report CS 36-19 Public Art Policy -Council Endorsement Council Decision: 1. That Council approve the Public Art Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.5 Director, Community Services, Report CS 37-19 2020 Community Festivals and Events -Approval of 2020 Events in Esplanade Park Council Decision: 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 19, 2020 for Big Drum Social, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Filipino-Canadian Heritage & Resource of Durham on June 20, 2020 for ADOBO Festival on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Frederica Black Events on July 18, 2020 for Brew & BBQ Fest on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Canadian Food Truck Festivals from August 7 to August 9, 2020 (inclusive) for Pickering Food Truck Festival, on terms and co.nditions 1 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm satisfactory to Director, Community Services and Chief Administrative Officer; 5. That Council authorize staff to issue a park permit for the use of Esplanade Park by Inda-Canadian Cultural Association of Durham Inc. on August 16, 2020 for Festival of India's Heritage, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.6 Director, Engineering Services, Report ENG 10-19 Proposed Stopping Restrictions Wheatsheaf Lane and Rosefield Road Council Decision: 1. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to provide for stopping restrictions on Wheatsheaf Lane and Rosefield Road; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #167 /19 Moved by Councillor Pickles Seconded by Councillor Brenner That Report EC 2019-09 of the Executive Committee Meeting held on November 4, 2019 be adopted. Carried 8. Report PD 2019-07 of the Planning & Development Committee held on November 4, 2019 8.1 Director, City Development & CBO, Report PLN 24-19 Zoning By-law Amendment Application A 13/18 Allan Kent Cameron Lot 2 and Part of Block A, Plan 407 (715 Liverpool Road) Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Council Decision: That Zoning By-law Amendment Application A 13/18, submitted by Allan Kent Cameron, to facilitate the creation of three lots for detached dwellings fronting onto Liverpool Road, be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 24-19 be forwarded to Council for enactment. Resolution #168/19 Moved by Councillor Pickles Seconded by Councillor Brenner That Report PD 2019-07 of the Planning & Development Committee Meeting held on November 4, 2019 be adopted. 9. Reports -New and Unfinished Business 9.1 Director, Community Services, Report CS 42-19 Emergency Repairs at Chestnut Hill Developments Recreation Complex -Notice to Council Carried A brief question and answer period ensued regarding the Region of Durham paying offsetting costs for the emergency repairs, with Staff noting that discussions are ongoing. Resolution #169/19 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Council is notified of the invoice submitted by Bry Ron Contracting Limited in the amount of $62,067.64 (HST excluded) in accordance with Section 12.01 Emergency Purchase of the Purchasing Policy (PUR 01 O); 2. That the total gross project cost of $70,136.43 (HST included) and the total net project cost of $63,161.00 (net of HST rebate) be. approveq; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $63,161.00 from the capital contingency funds, account 2900; l Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm 4. That the Region of Durham be requested to contribute to the cost for the associated parking lot asphalt repairs; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.2 Director, Community Services, Report CS 43-19 Pickering Town Centre , -Memorandum of Understanding and Licence Agreement Resolution #170/19 Moved by Councillor McLean Seconded by Councillor Butt Carried 1. That the Mayor and City Clerk be authorized to execute a Memorandum of Understanding with AMICA Senior Lifestyles and Pickering Town Centre, as set out in Attachment 1 to this report, subject to the minor revisions as may be required by the Director Community Services, and the Director Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute a License Agreement with OPB Realty Inc., as set out in Attachment 2 to this report, subject to the minor revisions as may be required by the Director Community Services, and the Director Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City .of Pickering be authorized to take the necessary actions as indicated in this report. 9.3 Director, Engineering Services, Report ENG 12-19 Tender No. T-15-2019 -Tender for Brock Road New Sidewalk Installation Carried A brief question and answer period ensued regarding the timing of this project, with Staff noting that it will be completed in the Spring of 2020, and that 2019 pricing was being honored for the work in 2020. Resolution #171/19 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Butt 1. That Tender No. T-15-2019 for the Brock Road New Sidewalk Installation submitted by Emmacon Corp in the amount of $75,543.33 (HST included) be accepted; 2. That the total gross project cost of $108,063.00 (HST included), including the tendered amount, a contingency, other associated costs, and the total net project cost of $97,314.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer finance the total net project cost in the amount of $97,314.00 as follows: a) The sum of $48,657.00 to be funded by a transfer from the Development Charges -City's Share Reserve; b) The sum of $48,657.00 to be funded by a transfer from the Development Charges -Roads & Related Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.4 Director, City Development & CBO, Report PLN 28-19 Assessing and Enhancing Corporate Waste Diversion Practices Sole Source of Waste Diversion Receptacles Carried A question and answer period ensued regarding why this project was sole· sourced, and whether other waste receptacles had been considered. Staff noted that the proposed waste diversion receptacles are "next generation", and will be easier to operate and maintain. Staff were requested to follow up regarding opportunities to use the receptacles for advertising to recover some of the costs. Staff also noted that once the PO is issued, the receptacles will be installed in early 2020, which will include a review of best practices and commencement of Staff training and an awareness campaign. Moved by Councillor Butt Seconded by Councillor Pickles Resolution #172/19 1 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm 1. That Council approve the sole source for the purchase of waste units from CleanRiver Recycling Solutions, in the amount of $126,792.63 (HST excluded); 2. That the Director, Finance & Treasurer be authorized to finance the total cost from contingency account 2900.0000.0000; and, 3. That appropriate staff be authorized to take the necessary steps to implement this action to improve corporate waste diversion. Carried 10. Motions and Notice of Motions 10.1 Veraine: A Community of the Future Discussion ensued regarding the potential of this community, including innovations in stormwater management, accessible housing, greenspace and transportation linkages. Members of Council noted the opportunities for good planning in this development which will result in a community that will benefit residents. Resolution #173/19 Moved by Councillor Brenner Seconded by Councillor Pickles WHEREAS, at the September 23, 2019 Council meeting, the City of Pickering adopted Resolution #140/19 "An Age Friendly Affordable Housing Strategy"; And Whereas, included in this Resolution was a request for Durham Region to includ~ in their Municipal Comprehensive Review all lands within the City of Pickering that meet the following criteria: • lands not restricted by availability of servicing • lands that do not compromise a specialty crop area • lands that are not within a natural heritage system • lands not located in the moraine natural core and linkage areas • lands experiencing growth pressures and/or with locations in the white belt that are appropriate for growth and can achieve a healthy, connected, thriving and complete community lands that have existing or planned infrastructure to support and accommodate growth; Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm And Whereas, at the Planning and Development Committee meeting of November 4, 2019, the Community of Veraine presentation was made to the City of Pickering, being a new community proposed for northeast Pickering based on thriving, connected and complete community principles that comprise inclusivity and affordability; And Whereas, among other things Veraine provides an opportunity that can address the need for age friendly, affordable housing options for future generations for decades to come; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1. Supports the Vision and Community Planning Principles for the lands in northeast Pickering known as Veraine, and reaffirms its request that the Region of Durham include these lands in the settlement area boundary during its current Municipal Comprehensive Review; 2. That City Staff be directed to report back to Committee in Q1 2020 outlining a process to initiate a secondary plan for the new community of Veraine based on the Community Planning Principles in Appendix 1 attached to this Motion; 3. That City Staff be directed through the CAO's Office to discuss with the landowners an arrangement for a dedicated team that will work on the Veraine file, without impacting other priorities of the City of Pickering; and, 4. That a copy of this resolution be forwarded to the Region of Durham. Carried Unanimously on a Recorded Vote 10.2 With leave of the Chair, Councillor Brenner gave notice that he would be presenting two Notices of Motion at future Council Meetings as follows: 11. By-laws • Decommissioning of the Pickering Nuclear Generating Station at the December 16, 2019 Council Meeting; and, • Textile Recycling Partnership with Diabetes Canada and York University at the January 27, 2020 Council Meeting. 11.1 By-law 7718/19 Being a by-law to amend By-Law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Pl 11.2 By-law 7719/19 Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Being a by-law to establish Part of Lots 22 and 23, RCP 818, designated as Part 3, 40R-30492 as public highway (Fairport Road) . . 11.3 By-law 7720/19 Being a by-law to establish Part Lot 19, Concession 3, Pickering, designated as Parts 6, 8 and 11, 40R-25821 as public highway (Four Seasons Lane). 11.4 By-law7721/19 Being a by-law to establish Block 32, Plan 40M-2014 as public highway (Frontier Court). 11.5 By-law 7722/19 Being a by-law to establish Block 5, Plan 40M-2639 as public highway (Palmer's Sawmill Road). 11.6 By-law 7723/19 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 33, Concession 2, Part 1, 40R-2582, Parts 3, 6, 7 and 14, 40R-29767 and Part 1, 40R-10888, City of Pickering. (A 02/18). 11. 7 By-law 7724/19 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, on Lot 2 and Part of Block A, Plan 407, in the City of Pickering. (A 13/18). 11.8 By-law 7725/19 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. Resolution #17 4/19 Moved by Councillor Cumming Seconded by Councillor Pickles That By-law Nos. 7718/19 through 7725/19 be approved. Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm Carried 13. Other Business 13.1 Councillor Pickles gave notice that he would be presenting a Notice of Motion with regards to advancing the urbanization of Altona Road to Finch Avenue at the December 16, 2019 Council Meeting. 13.2 Counci.llor Brenner noted that Library Staff are working on a community discussion forum on homelessness. 13.3 Councillor Pickles requested that Staff follow up with the Ministry of the Environment and the Town of Ajax regarding the industrial noise and dust emanating from the aggregate storage facility on Notion Road. 13.4 Councillor McLean requested that Staff follow up with the Region of Durham to ensure there is no duplication of process regarding the installation of water backflow devices insofar as having Regional Staff inspect the work in addition to the business paying a plumber who is also inspecting the work to ensure it has been done correctly. 14. Confirmation By-law By-law Number 7726/19 Councillor Brenner, secohded by Councillor McLean moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of November 25, 2019. 15. Adjournment Moved by Councillor Butt Seconded by Councillor Cumming That the meeting be adjourned. Carried Carried 1 The meeting adjourned at 8:19 pm. Dated this 25 th day of November, 2019. Council Meeting Minutes November 25, 2019 Council Chambers 7:00 pm