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HomeMy WebLinkAboutOctober 17, 2016Council Meeting Minutes _ 9 PICKERING' October 17, 2016 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming D. Pickles Absent: M. Brenner B. McLean Also Present: T. Prevedel - Chief Administrative Officer K. Bentley - (Acting) Director, City Development P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn -,Director, Engineering & Public Works D.. Shields - City Clerk L. Harker - Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. A moment of silence was observed to -honor the passing of Councillor Rick Johnson. Tony Prevedel, Chief Administrative Officer, advised Council. that Citystaff have contributed to as plaque which will be installed in the Delaney Arena to commemorate Councillor Johnson. Resolution #204/16 Moved by Councillor Ashe Seconded by Councillor Cumming That the rules of procedure be suspended in order to bring forward a motion. Carried Moved by Councillor Pickles Seconded by Councillor Ashe Resolution #205/16 1 -C4 Council Meeting Minutes PICKERING October 17, 2016 7:00 pm - Council Chambers That Claremont Park be renamed in Councillor Rick Johnson's memory, as per City Procedure ADM 110-006. Carried Unanimously (II) Presentations 1. Royal Canadian Legion Branch 606 — Remembrance Day Poppy Kick Off Campaign Sandy MacDonald, Vice President, Royal Canadian Legion Branch 606, appeared before Council to kick off their annual poppy campaign. Mayor Ryan, Councillors, a representative from MP Jennifer O'Connell's office, MPP Tracy MacCharles, Fire Chief John Hagg, and Tracy Patterson, Rouge Valley Health System, were invited to come forward for the poppy pinning ceremony. Sandy MacDonald presented a cheque in the amount of $10,000 to the Rouge Valley Health System. Mayor Ryan was presented with the official poppy flag to fly at City Hall during the campaign. 2. MPP Tracy MacCharles appeared before Council to present Mayor Ryan with a congratulatory certificate for his 70t" birthday. (III) Disclosure of Interest There were no disclosures of interest noted. (IV) Adoption of Minutes Resolution #206/16 Moved by Councillor Cumming Seconded by Councillor Pickles Council Meeting Minutes, September 19, 2016 Executive Committee Minutes, October 11, 2016 Planning & Development Committee Minutes, October 11, 2016 (V) Correspondence Corr. 45-16 Marisa Carpino Director, Culture & Recreation City of Pickering Resolution # 207/16 Moved by Councillor Pickles Seconded by Councillor Cumming Carried 2 - C4 4 Council Meeting Minutes PICKERING October 17, 2016 7:00 pm - Council Chambers That Corr. 45-16 received from Marisa Carpino, Director, Culture & Recreation, seeking Council endorsement to revise Marketing Partnership & Advertising Policy ADM 150 as noted in the attached memorandum be endorsed. Carried 2. Corr.46-16 Matt MacDonald Acting Director of Corporate Services/City Clerk City of Belleville 169 Front Street, Belleville, ON K8N 2Y8 Resolution # 208/16 Moved by Councillor Pickles Seconded by Councillor Cumming That Corr. 46-16 received from Matt MacDonald, Acting Director of Corporate Services/City Clerk, City of Belleville, seeking support of a resolution passed on September 26, 2016 to support the efforts to eliminate barriers to employment opportunities for Certified Crop Advisors and allow Ontario farmers the freedom to engage in business with the expert of their choice, be endorsed. Carried 3. Corr.47-16 Lynn Dollin AMO President Association of Municipalities Ontario 200 University Ave., Suite 801, Toronto, ON M51-1 3C6 Resolution # 209/16 Moved by Councillor Pickles Seconded by Councillor Cumming That Corr. 47-16 received from Lynn Dollin, AMO President, seeking support for AMO in its work to close the fiscal gap, so all municipalities can benefit from predictable and sustainable revenues to finance the pressing infrastructure and municipal service needs face by municipal governments, be endorsed. Carried 3 Council Meeting Minutes PICKERING October 17, 2016 7:00 pm - Council Chambers 4. Corr.48-16 Gabriel Wildgen Campaign Manager, Humane Society International/Canada Resolution # 210/16 Moved by Councillor Pickles Seconded by Councillor Cumming That Corr. 48-16 received from the Humane Society International Canada seeking Council support to send a letter to the Prime Minister of Canada requesting the reintroduction of a Bill to ban the import of shark fins, be endorsed. Carried (VI) Committee Reports a) Report EC 2016-08 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report AS 01-16 Animal Shelter Commercial Lease -1688 Highway No. 7 Council Decision 1. That the Mayor and City Clerk be authorized to enter into a new Commercial Lease with Transport Canada for the Pickering Animal Shelter, located at 1688 Highway 7, Brougham, for a period of three years, with an option to renew for two more years; 2. That the Mayor and City Clerk be authorized to execute the Commercial Lease as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report CLK 06-16 City Policy ADM 050 — Freedom of Information and Protection of Privacy Policy Council Decision That Council approve revised City Policy ADM 050, Freedom of Information and Protection of Privacy Policy (Attachment 1). N Council Meeting Minutes PICKERING October 17, 2016 7:00 pm - Council Chambers 3. Director, Culture & Recreation, Report CR 10-16 Community Engagement Strategy -Annual Status Report Council Decision That Council receive for information the annual status report to the City of Pickering Community Engagement Strategy (Priorities for 2015/16) as per Attachment 1. 4. Director, Culture & Recreation, Report CR 11-16 Consulting Services for a Recreation & Parks Master Plan and Skateboard Park Strategy -Request for Proposal No. RFP-10-2016 Council Decision That Proposal No. RFP-10-2016, for Consulting Services for a Recreation & Parks Master Plan and Skateboard Park Strategy, submitted by Monteith Brown Planning Consultants in the amount of $194,321.02 (HST included) be accepted; 2. That the total gross project cost of $213,753.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $192,491.00 (net of HST rebate), be approved; 3. That Council approve the use of funds from account 5780.1505 that were approved for upgrades and repairs to the skateboard facility at Diana, Princess of Wales Park, for the Skateboard Park Strategy component of the Recreation & Parks Master Plan; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $192,491.00 as follows: a) The sum of $31,250.00, as provided for in the 2016 Current Budget Culture & Recreation Administration, be increased to $34,135.00 to be funded from property taxes; b) The sum of $93,750.00, as provided for in the 2016 Current Budget Culture & Recreation Administration, be increased to $102,406.00 to be funded by a transfer from the Development Charges Reserve Funds - Growth Studies (DCRF); c) The sum of $55,950.00, as provided for in the 2015 Capital Budget Parks, to be funded by a transfer from the Rate Stabilization Reserve; and . 5 DICKERING - C4 4 5. A Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Culture & Recreation, Report CR 12-16 Canada Cultural Spaces Fund -Conservation Barn Reconstruction Project Council Decision That Council endorse the City of Pickering's application to the Canada Cultural Spaces Fund for the Conservation Barn Reconstruction Project by way of a Council resolution; 2. That a copy of this report be forwarded to Jennifer O'Connell, MP Pickering - Uxbridge; and 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Director, Engineering & Public Works, Report ENG 09-16 Northern Roads Hard Surfacing Strategy Council Decision 1. That the Northern Roads Hard Surfacing Strategy, identifying candidate existing loose surface roads to be upgraded to hard surface roads, from north of Taunton Road to the Uxbridge Pickering Townline, be endorsed by Council; 2. That Council consider funding for candidate roads selected for the Northern Roads Hard Surfacing Strategy through the annual budget process; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering & Public Works, Report ENG 22-16 Browning Avenue Storm Sewer Replacement Tender No. T-13-2016 Council Decision 1. That Tender No. T-13-2016 Browning Avenue Storm Sewer Replacement as submitted by Ambler & Co. Inc. in the total tendered amount of $290,940.53 (HST included) be accepted; N. G� °E DICKERING Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers 2. That the total gross project cost of $331,139.00 (HST included), including the tendered amount and other associated costs, and the total net project cost of $298,201.00 (net of HST rebate) be approved; 3. That Council authorizes the Director, Finance & Treasurer to finance the net project cost in the amount of $298,201.00 as follows: a) the sum of $174,000.00 as provided for in the 2011 Capital Budget - Stormwater Management be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five years; b) the sum of $74,644.00 as provided for in the 2011 Capital Budget - Stormwater Management to be funded by a transfer from the Federal Gas Tax Reserve Fund; c) the sum of $170.00 to be funded from property taxes; d) the sum of $44,448.00 as provided in the 2011 Capital Budget — Development Projects to be funded by a transfer from the Development Charges City's Share Reserve; e) the sum of $4,939.00 as provided in the 2011 Capital Budget — Development Projects to be funded by a transfer from the Development Charges Stormwater Management Reserve Fund; f) the financing and annual repayment charges in the amount of approximately $38,265.00 be in in the annual Current Budget commencing in 2017 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid; g) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, Engineering & Public Works, Report ENG 23-16 Tender for Squires Beach Road & Clements Road Intersection Improvements & Signalization Tender No. T-3-2016 7 DICKERING - C4 4 0 Council Decision Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers That Tender No. T-3-2016 for Squires Beach Road & Clements Road Intersection Improvements & Signalization as submitted by Montgomery MacEwan Contracting in the total tendered amount of $425,742.56 (HST included) be accepted; 2. That the total gross project cost of $623,691.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $561,653.00 (net of HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $561,653.00 as follows: a) the sum of $10,000.00 for the land acquisition as provided in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges City's Share Reserve; b) the sum of $137,913.00 as provided in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges City's Share Reserve; c) the sum of $413,740.00 as provided in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges Roads & Related Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Finance & Treasurer, Report FIN 18-16 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision That the write-off of taxes as provided for in Attachment 1, in accordance with Sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10. Division Head, Human Resources, Report HR-001-16 Respect in the Workplace Policy -HUR 070 0 PICKERING 11. Council Decision Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers That Council approve amendments to the Respect in the Workplace Policy, as set out in Attachment 1, in order to comply with the requirements of the Occupational Health & Safety Act. Director, Corporate Services & City Solicitor, Report LEG 06-16 Duffin Heights Mixed Use Corridor Land Dispositions Council Decision That the City -owned lands in the Duffin Heights Development Area fronting on Brock Road south of Dersan Street (as shown on Attachment 1) be declared surplus to the needs of the City. 2. That City staff be directed to take such steps and do such things as are necessary to effectively market and sell the said lands, and that the sale be exempt from the requirements of the City's Acquisition and Disposal of Land Policy so as to permit the more effective marketing thereof. 3. That, prior to entertaining Offers to Purchase, City staff report back to Council to provide information concerning the manner in which staff proposes to market and sell the lands. 4. That the proceeds of sale of the lands be transferred to the City's Operations Center Reserve Fund in accordance with paragraph 17 of Council budget resolution 143/16. 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Resolution # 211/16 Moved by Councillor Pickles Seconded by Councillor Ashe That Report 2016-08 of the Executive Committee meeting held on October 11, 2016, be adopted. Carried 9 PICKERING (VII) New and Unfinished Business Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers 1. Director, Culture & Recreation, Report CR 13-16 Architectural and Engineering Design Services, Council Chamber & Accessibility Renovations -Request for Proposal No. RFP-9-2016 A brief question and answer period ensued regarding available grant funding for this project. The Chief Administrative Officer confirmed that staff were following up on any opportunities for funding of this project. Resolution # 212/16 Moved by Councillor Cumming Seconded by Councillor Pickles 1. That Proposal No. RFP-9-2016 submitted by AECOM Canada Architects Ltd. in the amount of $132,950.65 (HST included) be accepted; 2. That the total gross project cost of $155,550.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $140,078.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $140,078.00, as provided for in the 2016 Capital Budget Civic Complex, by a transfer from the Rate Stabilization Reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Finance & Treasurer, Report FIN 19-16 Consulting and Professional Services for the Development of Financial System Specifications and RFP Proposal and Vendor Selection Resolution # 213/16 Moved by Councillor Pickles Seconded by Councillor Cumming That Report FIN 19-16 of the Director, Finance & Treasurer regarding Consulting and Professional Services for the Development of Financial System Specifications and RFP proposal and vendor selection be received; 10 DICKERING - C4 4 0 Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers 2. That Council approve the hiring of Deloitte LLP for consulting and professional services in accordance with Purchasing Policy 10.03(c), as the assignment is more than $50,000.00; 3. That the fee proposal submitted by Deloitte LLP for Consulting and Professional Services for the Development of Financial System Specifications and RFP proposal and vendor selection in the amount of $110,740.00 (HST included) be accepted; 4. That the total gross project cost of $110,740.00 (HST included) and the total net project cost of $99,725.00 (net of HST rebate) for Consulting and Professional Services for the Development of Financial System Specifications and RFP proposal and vendor selection be accepted; 5. That Council authorize the Director, Finance & Treasurer to fund the total net project cost of $99,725.00 by a transfer from the Financial Systems Reserve; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Finance & Treasurer, Report FIN 20-16 Ontario Community Infrastructure Fund — Formula -Based Component Resolution # 214/16 Moved by Councillor Ashe Seconded by Councillor Cumming 1. That the Mayor and City Clerk be authorized to execute the Ontario Community Infrastructure Fund - Formula -Based Component funding contribution Agreement on terms satisfactory to the Director, Finance & Treasurer; 2. That the draft by-law attached hereto be enacted; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11 - C4 4 DICKERING (Vill) Notice of Motion Firearms Discharge By-law Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers A brief question and answer period ensued regarding any potential exceptions to the Firearms Discharge By-law. The CAO confirmed that he would follow up prior to the next Council meeting. Resolution # 215/16 Moved by Councillor Pickles Seconded by Councillor Cumming Whereas the purpose of the City of Pickering's Discharge of Firearms By-law is to prohibit the discharge of any gun, firearm, airgun or spring gun or any class or type thereof in populated areas; Whereas the City's populated areas are identified in Schedule "A" of the existing Discharge of Firearms By-law as of January 21, 1991; Whereas the populated areas of the City have expanded as a result of residential development that has occurred subsequent to the passage of the Discharge of Firearms By-law, as shown on the map attached to this motion; Whereas the City of Pickering wishes to ensure the safety of residents by prohibiting the use of firearms in all populated areas; and Whereas the Discharge of Firearms By-law should be updated accordingly, Now therefore be it resolved that the City of Pickering amend the existing Discharge of Firearms By-law by amending Schedule "A" thereof to include the map attached to this Notice of Motion. Now therefore be it further resolved that City staff review the scope of the Discharge of Firearms By-law as development within the City progresses, and that staff recommend any further changes to Schedule "A" of the said By-law to account for future development. Carried (IX) By-laws 7516/16 Being a by-law to establish those parts of Lot 18, Concession 3, being Parts 1 to 5, 40R-29349 as public highway. 12 PICKERING - C4 4 Council Meeting Minutes October 17, 2016 7:00 pm - Council Chambers 7517/16 Being a by-law to authorize the Browning Avenue Storm Sewer Replacement project in the City of Pickering and the issuance of debentures in the amount of $174,000.00. 7518/16 Being a By-law to authorize the execution of the Ontario Community Infrastructure Fund -Formula -Based Funding Component Agreement. 7519/16 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and Part 1, 40R-10527, in the City of Pickering (A 12/16). Resolution # 216/16 Moved by Councillor Ashe Seconded by Councillor Pickles That By-law Nos. 7516/16 through 7519/16, be approved. Carried (X) Other Business 1. Vacancy on Taxicab Advisory Committee and Site Plan Advisory Committee Resolution #217/16 Moved by Councillor Ashe Seconded by Councillor Pickles That the rules of procedure be suspended in order to bring forward a motion. Resolution # 218/16 Moved by Councillor Ashe Seconded by Councillor Pickles Carried That due to the vacancy on the Taxicab Advisory Committee, Council appoint Councillor Cumming to the Committee. Carried 13 ` Council Meeting Minutes PICKERIN.G _October 17, 2016 7:00 pm Council Chambers Resolution # 219/16 Moved by Councillor Ashe Seconded by Councillor Cumming, That due to the vacancy on the Site Plan Advisory Committee, Council appoint Councillor Pickles to the Committee. Carried 2. Councillor Pickles requested that_staff follow up regarding the street naming procedure to ensure consistency when streets are named after a firefighter by naming the street with the first and last name of the firefighter. (XI) Confirmation By-law By-law Number #7520/16 Councillor Pickles, seconded by Councillor Cumming, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of October,17, 2016. Carried .(XII) Adjournment Moved by Councillor Cumming Seconded by Councillor Ashe That the meeting be adjourned at 7:30 pm. Dated this 17t'.day.of October, 2016. May :Lisa Harker Deputy Clerk Carried 14