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HomeMy WebLinkAboutJanuary 18, 201600 7:00 PM -Council, Council Meeting Minutes . Monday, January 18, 2016. Pi Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean D. Pickles Also Present: T. Prevedel -Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor.- arrived at 7:21 M. Carpino -'Director, Culture& Recreation . J. Hagg - Fire Chief, ; R. Holborn Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski Division Head, Finance & Treasurer" D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (Ill) Adoption of Minutes ' Resolution #123/16 Moved by Councillor -Johnson Seconded by Councillor Cumming In Camera Council Meeting Minutes, December 14, 2015 Council Meeting Minutes, December 14, 2015 Executive Committee -Minutes, January 11,,2016 Carried 1 Council Meeting Minutes Monday, January 18, 2016 7:00 PM -Council Chambers (IV) Delegations Kerrianne Thompson Matthew Way Durham Region Health Department Re: Mental Health Promotion Across the Lifespan Kerrianne Thomspon and Matthew Way, Public Health Nurses, Durham Region Health Department, appeared before Council to provide an overview of mental health promotion throughout the lifespan. Through the aid of a power point presentation, Ms. Thompson outlined the importance of mental health, the risk factors as well as protective factors. She explained the factors that impact mental health, noting that mental health and mental illness are not static and can change over time. She outlined protective measures anyone can take to improve mental health. Matthew Way continued the presentation, outlining steps to improve mental health at the various life stages, and how to recognize the risk factors. He also provided details on resources and programs available as well as the key partnerships which include schools, workplaces as well as youth centres. A discussion period ensued with questions raised regarding partnerships with Kinark Foundation as well as the Durham Regional Police Service. 2. Roger Anderson, Regional Chair Regional Municipality of Durham Re: Annual Address Roger Anderson, Regional Chair, Region of Durham, appeared before Council to provide his annual address to Council. He noted 2015 was a very busy year, with highlights being the Pan Am Games, the Durham Festival, completion of Phase 1 of the Clarington Police Complex and the celebration of the opening of Fairview Lodge. He also noted that Regional Council had established a special committee to review Regional Council composition, noting that public meetings are being held this week with a final recommendation going forward in March. Mr. Anderson noted the Seaton community is finally coming to fruition. He also noted that nuclear safety was a key focus in 2015, with the Region's involvement in the CNSC hearings on Darlington and OPG as well as the distribution of iodine pills and information to residents and workers within a 10 km zone around Darlington and Pickering nuclear sites. Mr. Anderson also provided an overview of the objectives for 2015-2019, noting a budget target for 2016 is to hold property taxes to an overall increase of 1.75%. He also outlined rehabilitation road works by the Region as well as in conjunction with MTO. Mr. Anderson 2 r� Tz-, PA Council Meeting Minutes Monday, January 18, 2016 7:00 PM - Council Chambers stated that improved transit services with the inclusion of bike lanes continues to be a Regional capital priority, including securing federal and provincial funding to complete the BRT across the Region. Mr. Anderson outlined the Region's work related to waste diversion, noting the success of the curbside battery collection program, also noting that the energy from waste facility had passed all MOE targets. He stated that in order to help mitigate climate change, the Region is working with Forests Ontario and have launched the Five Million Trees program. He also outlined additional projects for 2016 which support downtown redevelopment, affordable housing and an age friendly community. A discussion period ensued with questions regarding the capacity of the pumping station with respect to the development of Seaton. (V) Correspondence Corr. 01-16 D. Wilcox, Regional Clerk Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 Moved by Councillor Ashe Seconded by Councillor Pickles That the City of Pickering confirms that they will participate in the tendering process as noted in Corr. 01-16 received from Debi Wilcox, Regional Clerk, Region of Durham as it relates to Requests for Proposals (RFP) for consideration of an appointment of a Municipal Ombudsman. A question and answer period ensued on what would be required in participating in the RFP process and whether it would bind the City to a partnership if a Regional Ombudsman was approved. Staff responded and noted that additional information would be obtained on the subject. Resolution #124/16 Moved by Councillor McLean Seconded by Councillor Cumming That Corr. 01-16 be tabled to allow for additional information to be brought forward for review. Carried 3 Council Meeting Minutes Monday, January 18, 2016 7:00 PM - Council Chambers (VI) Committee Reports Executive Committee Reports Director, Engineering & Public Works, Report ENG 01-16 Amberlea Park Splash Pad Construction -Tender No. T-23-2015 Council Decision 1. That Tender No. T-23-2015 as submitted by Pine Valley Corporation in the total tendered amount of $229,877.03 (HST included) be accepted; 2. That the total gross project cost of $275,659.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $248,239.00 (net of HST rebate) be approved; 3. That the Division Head, Finance & Treasurer be authorized to finance the total net project cost in the amount of $248,239.00 as follows: a) The sum of $136,531.00 as approved in the 2015 Parks Capital Budget by a transfer from the Parkland Reserve Fund; b) The sum of $111,708.00 as approved in the 2015 Parks Capital Budget by a transfer from Development Charges (DC) — Parkland Development & Trails Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering & Public Works, Report ENG 02-16 Proposed All -way Stop Control, Rosebank Road and Toynevale Road Council Decision That the attached draft by-law be enacted to amend Schedule 7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all -way stop control at the intersection of Rosebank Road and Toynevale Road; and 2. That the existing school crossing guard station on Rosebank Road in front of Rosebank Road Public School be monitored upon installation of the proposed all -way stop and, if additional traffic delays and safety concerns are evident, be n cly 00 � Council Meeting Minutes Monday, January 18, 2016 7:00 PM - Council Chambers relocated to the proposed all -way stop location upon the start of the 2016-2017 school year in September. 3. Fire Chief Report FIR 01-16 Emergency Generator Work -Fire Hall #6 Council Decision That Report FIR 01-16 regarding the emergency purchase of the generator at Fire Hall #6 be received by Council. 4. Director, Corporate Services & City Solicitor, Report FIN 01-16 2016 Interim Levy and Interim Tax Installment Due Dates Council Decision 1. That an interim property tax levy be adopted for all realty property classes for 2016; 2. That the interim property tax levy tax instalment due dates be February 25 and April 25, 2016; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5. Director, Corporate Services & City Solicitor, Report FIN 02-16 2016 Financial Policy and Housekeeping Items Council Decision 1. That Council amend the Community Grant Policy to permit the issuance of grants to those organizations that previously received grants up to $1,000 to accommodate the grant requests that occur prior to Council budget approval; 2. That Council approve the Development Services fee changes listed on Attachment 1 and these fees be incorporated into the development of the 2016 Current Budget; 3. That Council amend the Purchasing Policy as follows: 5 Council Meeting Minutes Monday, January 18, 2016 7:00 PM - Council Chambers a) That the Chief Administrative Officer and Treasurer be authorized to approve consulting services between $30,000 to $50,000 initiated by the Director without going through the competitive process and any award above $50,000 is subject to the additional approval of Council; b) That subsection 6.12 (Purchasing Policy) be amended to authorize the Chief Administrative Officer and Treasurer to approve the purchase of goods and services that are within budget over $75,000 up to $250,000; c) Any contract or tender for the purchase of goods and services over $250,000 will require the approval of the Director, Division Head, Finance & Treasurer, Chief Administrative Officer and Council; d) That subsection 6.08 (Purchasing Policy) be amended to allow the Director to approve the purchase of goods or services over $1,000 and up to $5,000 not covered by a contract or blanket order where a minimum of one informal quote has been obtained and that the Director or designate is responsible to ensure that all of the Health & Safety and Insurance requirements have been met; 4. That the City's Investment Policy be amended to permit the City to invest in The One Investment Program - Universe Corporate Bond Portfolio to an upset dollar limit of $5.0 million and that the corresponding By-law be approved; 5. That Pickering Council authorize staff to proceed with the initial investigation and preliminary marketing of City owned lands at 2510 Brock Road and the lands adjacent to the Pickering Soccer Centre located at 1975 Clements Road; 6. That the City's Fair Wage Policy be repealed; and 7. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Resolution #125/16 Moved by Councillor Johnson Seconded by Councillor Pickles That Report 2016-01 of the Executive Committee meeting held on January 11, 2016, be adopted. Carried R Ctq 00 Council Meeting ,Minutes Monday, January 18, 2016 7:00 PM - Council Chambers (VII) By-laws , 7463/16 A by=law to authorize The Corporation of the City of Pickering to enter into the Agency Agreement, as defined herein,.between CHUMS Financing Corporation and Local Authority Services Limited, as Agent, and Eligible Investors with respect to "The One Investment Program" and to authorize the Treasurer to execute the necessary documents from time to time for that Purpose. 7464/16, Being a by-law to amend By-law 6604./05 providing for the regulating of traffic and'parking, standing and stopping on.highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7465/16 Being a by-law. for the collection of taxes and to establish the instalment due dates for the Interim Levy 2016. 7466/16 Being a' by-law to establish that part of Lots 24 and 26, RCP 818, being Part1, Plan 40R-29018 as public highway. Resolution#126/16 Moved by Councillor Pickles Seconded by Councillor Johnson That By-law Nos. 7463/16.through 7466/16, be approved. Carried (IX) Confirmation By-law. By-law Number #7467/16 Councillor McLean, seconded by Councillor Johnson, moved for Leave to introduce a By-law of the City of Pickering to confirm those proceedings of January 18, 2016. Carried