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HomeMy WebLinkAboutJanuary 19, 2015Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Grant - Chief Executive Officer, Library S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk C. Rose - Chief Planner R. Pym - Principal Planner, Strategic Initiatives K. Pyke - Coordinator, Museum Operations L. Harker - (Acting) Supervisor, Legislative Services (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Moved by Councillor Johnson Seconded by Councillor McLean Resolution #1/15 1 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers In Camera Council Meeting Minutes, December 15, 2014 Council Meeting Minutes, December 15, 2014 Joint Planning & Development and Executive Committee Minutes, January 12, 2015 Carried (IV) Delegations Roger Anderson, Regional Chair Region of Durham Re: Annual Address to Council Roger Anderson, Regional Chair, appeared before Council to provide his annual address to Council. Chair Anderson described 2014 as a year full of happy and distressing events, beginning with the celebration of the Region's 40th anniversary, the election of the first Regional Chair and ending with the fire at Fairview Lodge. Chair Anderson expressed his appreciation for staffs quick response to the fire, resulting in no lives lost. He also noted that the Federal and Provincial government announced funding for affordable housing and as a result the Region can begin implementing the Durham Housing Plan. Plans for 2015 include the potential restructuring of Regional Council, investigating the potential for streamlining fire protection across the Region, construction on Regional Roads, the OPG Plant shut down in Pickering and the planning and delivery of potassium iodide pills to those close to the nuclear plant. Resolution #2/15 Moved by Councillor Pickles Seconded by.Councillor Cumming That the delegation time be extended by 5 minutes. Carried Chair Anderson provided an overview of the budget process, advising that a 1 % tax increase is being proposed. He noted that strong partnerships with Regional municipalities is vital. A question and answer period ensued regarding the restructuring of Regional Council and various waste questions. 2 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers 2. Laura Drake & Paul Savel Pickering Museum Village Advisory Committee RE: 2014 Report Laura Drake, Pickering Museum Village Advisory Committee appeared before Council to provide the Committees' annual report to Council. Using their four pillars (Community Connections, Collections & Preservation, Education & Interpretation, and Marketing & Tourism), Ms. Drake outlined objectives achieved in 2014 and plans for 2015. Ms. Drake thanked all Committee members and City staff for helping make Pickering Museum Village the best living history site in Durham Region. 3. Rosi Vanderheijden Re: Clearing of Pickering Waterfront Trail in Winter Months Rosi Vanderheijden, a Pickering resident, appeared before Council to request that the Pickering Waterfront Trail be cleared during the winter months. Ms. Vanderheijden noted that residents would like to use the trail year-round and provided a copy of a petition to the City Clerk. A question and answer period ensued. 4. Michael Borie Re: Procedures Taken During 2014 Municipal Election Michael Borie appeared before Council to express his dissatisfaction with procedures taken during the 2014 Municipal Election. 5. Mark Turney, Vice -President of Operations Veridian Connections Inc. Re: Report LEG 02-15 Mark Turney, Veridian Connections Inc., appeared before Council in support of Report LEG 02-15 and was available to answer any questions. (V) Correspondence 1. Corr. 01-15 Cheryl Bandel, Deputy Clerk Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 3 Resolution #3/15 Moved by Councillor McLean Seconded by Councillor Pickles Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers That Corr. 01-15 received from Cheryl Bandel, Deputy Clerk, Region of Durham seeking Council's nomination of a Member of Regional Council and one citizen nomination as the City's representative on the Durham Trail Coordinating Committee be confirmed as follows: That Councillor Pickles be appointed as the Council representative; and That Shirley Van Steen be nominated as the City of Pickering citizen representative. 2. Corr.02-15 Debbie Shields City Clerk City of Pickering Resolution #4/15 Moved by Councillor Pickles Seconded by Councillor Cumming Carried That Corr. 02-15, received from Debbie Shields, City Clerk, City of Pickering, detailing the request by the Region of Durham to nominate a City of Pickering resident to the Durham Environmental Advisory Committee be confirmed as follows: That Ozair Chaudry be nominated as the City of Pickering citizen representative. Carried 3. Corr.03-15 Susan Dickison Communications Coordinator, Durham Region Transit 605 Rossland Road East Whitby, ON L1 N 6A3 4 ;XF RMO W-ce I INN ti-nia Resolution #5/15 Moved by Councillor McLean Seconded by Councillor Pickles Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers That Corr. 04-15 received from Susan Dickison, Communications Coordinator, Durham Region Transit seeking Council's nomination of one citizen nomination as the City's representative on the Durham Region Transit Advisory Committee be confirmed as follows: That Judy Gaw be nominated as the City of Pickering citizen representative. 4. Corr.04-15 Debbie Shields City Clerk City of Pickering Resolution #6/15 Moved by Councillor Pickles Seconded by Councillor Ashe Carried That Corr. 04-15 received from Debbie Shields, City Clerk requesting endorsement of Council appointments to Advisory Boards and Committees be endorsed. . 5. Corr.05-15 Tanya Ryce, Supervisor, Culture & Recreation Re: Pickering Museum Village Advisory Committee 2014 Annual Report Resolution #7/15 Moved by Councillor Pickles Seconded by Councillor McLean Carried That Corr. 05-15 received from Tanya Ryce, Supervisor, Culture & Recreation, submitting the 2014 report on behalf of the Pickering Museum Village Advisory Committee be received as information. Carried 5 ff[013' —_ (VI) Committee Reports Planning & Development Committee Reports Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers Director, Corporate Services & City Solicitor, Report LEG 01-15 2016508 Ontario Limited, Plan of Subdivision 40M-2261 -Final Assumption of Plan of Subdivision - Council Decision That the works and services required by the Subdivision Agreement within Plan 40M-2261, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 2 and 4; and 2. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2261 be released and removed from title. Executive Committee Reports 2. Director, Corporate Services & City Solicitor, Report FIN 02-15 2014 Year End Audit Council Decision That Report FIN 02-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Audit Plan as submitted by Deloitte LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 3. Director, Corporate Services & City Solicitor, Report FIN 01-15 2015 Interim Levy and Interim Tax Instalment Due Dates Council Decision That Report FIN 01-15 of the Director, Corporate Services and City Solicitor be received; Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers 2. That an interim property tax levy be adopted for all realty property classes for 2015; 3. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2015; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & City Solicitor, Report FIN 03-15 Tender/Contract Approval - Approvals During Council Recess 2014 Council Decision 1. That Report FIN 03-15 of the Director, Corporate Services & City Solicitor regarding tender and contract approvals during Council Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' recess being, Tender No. T-16-2014, Brick Cladding & Masonry Repairs, Quotation No. Q-42- 2014 One New Latest Model Year, Four Wheel, Pure Vacuum Multi -Functional Street Sweeper, and Quotation No. Q-51-2014, Seniors and Person with Disabilities Snow Clearing Program. Resolution #8/15 Moved by Councillor Ashe Seconded by Councillor Cumming That Report 2015-01 of the Joint P & D and Executive Committee meeting held on January 12, 2015 be adopted, save and except Item #5 and Item #6. Carried 5. Director, Engineering & Public Works, Report ENG 01-15 Review of Accessible Parking Space Requirements for the City of Pickering 7 C-4 _ Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers A question and answer period ensued. Council requested that the Municipal Law Enforcement Section monitor how many tickets are being issued to those parked illegally in accessible parking spots to ensure vigorous enforcement. Resolution #9/15 Moved by Councillor Ashe Seconded by Councillor Cumming That Report ENG 01-15 of the Director, Engineering & Public Works regarding the review of accessible parking space requirements in the City of Pickering, be received; 2. That City Council authorize staff to initiate a public consultation process on the proposed amendments to By-law 6604/05 regarding accessible parking space requirements in the City of Pickering, as outlined in this report, including consultation with the Accessibility Advisory Committee, business owners, and other stakeholders; and .3. That following the receipt of comments, staff prepare a draft by-law with final recommendations for Council's consideration. Carried 6. Director, Corporate Services & City Solicitor, Report CLK 01-15 Amendment to Procedural By-law to Provide for 2015 Committee and Council Meeting Schedule Change Resolution #10/15 Moved by Councillor Ashe Seconded by Councillor Cumming That Report CLK 01-15 of the Director, Corporate Services & City Solicitor, regarding an amendment to Procedural By-law 7212/12 be received; 2. That the draft amendment by-law to Procedural By-law 7212/12, to provide for a revised Standing Committee Meeting as noted in Attachment #1 be approved; and 3. That the 2015 Standing Committee and Council Meeting calendar included as Attachment #2 be approved. L%1 ON.' 111 I �0 Moved by Councillor Pickles Seconded by Councillor Ashe Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers Resolution #11/15 Carried as Amended Later in the meeting (See following motion) That the 2015 Standing Committee and Council Meeting calendar included as Attachment #2 be amended as follows: That Council on February 17th be moved to February 231d due to Family Day on the 16tn Carried The main motion was then carried as amended. (VII) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report LEG 02-15 Solar Photovoltaic (PV) Installation under the Provincial FIT 2.0 Program -Solar Array Roof Lease Agreement A brief question and answer period ensued confirming that the revenue generated from this project will be used towards environmentally sustainable projects. Resolution #12/15 Moved by Councillor Pickles Seconded by Councillor Johnson That Report LEG 02-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Solar Array Roof Lease Agreement between the City of Pickering and Veridian Connections Inc., Solera Sustainable Energies Company Limited and Queen Street Solar Co-operative Corporation be approved; 3. That the Mayor and City Clerk be authorized to execute the Solar Array Roof Lease Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; E C-tIV -4 _ Council Meeting Minutes Monday, January 19, 2015 TZTN1 7:00 PM - Council Chambers 4. That Council authorize the appropriate City official to undertake the necessary actions required to implement the above recommendations; and 5. Further, that a copy of this Report be forwarded to Veridian Connections Inc., Solera Sustainable Energies Company Limited, and Queen Street Solar Co- operative Corporation. Carried (Vill) By-laws 7401/15 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2015. 7402/15 Being a by-law to amend By-law 7212/12, which governs the proceedings of Council, any of its committees, the conduct of its Members; and the calling of meetings. 7403/15 Being a by-law to establish that part of Lot 22, Registrar's Compiled Plan 819, designated as Part 4, Plan 40R-20788 and that part of Lot 23, Registrar's Compiled Plan 819, designated as Part 3, Plan 40R-20788, as public highway. 7405/15 Being a by-law to stop -up and close Tracy Street, Plan 94, Pickering, as public highway and authorize the sale of a portion of it, subject to required easements. Resolution #13/15 Moved by Councillor Pickles Seconded by Councillor Ashe That By-law Nos. 7401/15 through 7405/15 be approved, save and except 7404/15. Carried 7404/15 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lots 15 & 16, Concession 1, City of Pickering. (A 3/14) 10 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers Resolution #14/15 Moved by Councillor O'Connell Seconded by Councillor McLean That By-law 7404/15 be amended as follows: That "Medical Office Use" be moved from primary uses to secondary uses. Yes Councillor O'Connell Councillor Cumming Councillor McLean Motion Lost on a Recorded Vote as Follows: No Councillor Pickles Councillor Ashe Councillor Johnson Mayor Ryan A question and answer period ensued with City Development staff providing clarification with respect to the proposed parking allotment and the potential inclusion of a "severability clause". Resolution #15/15 Moved by Councillor O'Connell Seconded by Councillor McLean That By-law 7404/15 be amended as follows: That a gaming establishment/casino use is only permitted as part of,a hotel, convention or conference centre, entertainment complex. Therefore a building permit will only be issued for the construction of a gaming establishment/casino when a minimum of 20% of construction is completed on a hotel, convention or conference centre, entertainment complex. Yes Councillor O'Connell Councillor McLean 11 Motion Lost on a Recorded Vote as Follows: No Councillor Pickles Councillor Ashe Councillor Cumming Councillor Johnson Mayor Ryan Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers The main motion was then carried on a recorded vote as follows: Yes Councillor Pickles Councillor Ashe Councillor Cumming Councillor Johnson Councillor McLean Mayor Ryan (IX) Confidential Matters No Councillor O'Connell In. accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. An In Camera meeting of Council has been scheduled in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. [City Clerk has custody and control of the In Camera minutes]. Carried 1. Boards and Advisory Committees of Council for 2014-2018 Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. a) Regional Appointments Resolution #16/15 Moved by Councillor Johnson Seconded by Councillor Cumming That the recommendations considered at the Closed Meeting of Council confirming Paul Pistritto as the City of Pickering nomination to the Durham Agricultural Advisory Committee be approved for a term to expire on November 30, 2018. Carried 12 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers b) City of Pickering Appointments Resolution #17/15 Moved by Councillor Johnson Seconded by Councillor Cumming That the recommendations considered at the Closed Meeting of Council confirming the Advisory Boards and Committee appointments be approved; That the City Clerk notify the applicants to confirm their interest in the'appointment to the Committee; and That, once confirmed the names of the applicants be noted in the January 19, 2015 Council minutes. Confirmed Appointments Accessibility Advisory Committee That the following persons are appointed to the Accessibility Advisory Committee for a term to expire on November 30, 2018: Terry Arvisais Peter Bashaw Maurice Brenner Andrew Doucette Dan Hughes Cody Morrison Susan Wilkinson Animal Services Appeal Committee That the following persons are appointed to the Animal Services Appeal Committee for a term to expire on November 30, 2018: Mandiee O'Brien Shirley Beadle 13 -_ N_ -ce 5.4' OR � Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers Committee of Adjustment That the_following persons are appointed to the Committee of Adjustment for a term to expire on November 30, 2018: Thomas Copeland Dave Johnson Eric Newton Denise Rundle Sean Wily Heritage Pickering Advisory Committee That the following persons are appointed to the Heritage Pickering Advisory Committee for a term to expire on November 30, 2018: Kathryn Borisko James Calder Jennifer Dempsey Wickham Jamadar Deanna Joyce Tom Reimer Mike Sawchuck Charles Sopher Jutta Van Huss Livestock Valuer That the following is hereby appointed as Livestock Valuer for a term to expire on November 30, 2018: John Laider Pickering Museum Village Advisory Committee That the following persons are appointed to the Pickering Museum Village Advisory Committee for a term to expire on November 30, 2018: James Calder Laura Coulter Rose Ann Cowan Laura Drake Karen Emmink Pamela Fuselli Donald Hudson Deanna Joyce Graham Lowman Paul Savel 14 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers. Pickering Library Board That the following persons are appointed to the Pickering Library Board for a term to expire on November 30, 2018: Mary K. Anderson Shashi Bhatia Ruvette Coelho Susan Kular John Sabean Doodnauth Sharma Irene Elizabeth Thomaidis Shirley Van Steen Property Review Committee That the following persons are appointed to the Property Review Committee for a term to expire on November 30, 2018: Peter Dickson Richard Farrell Gregory Fernandes Claude Lavoie Patricia Short-Galle Carried (X) Other Business 1) Councillor O'Connell requested that the CAO follow up with respect to citizen involvement on an advisory committee relating to the decommissioning of the OPG power plant. 2) Councillor McLean advised Council of a Canadian Army veteran, Paul Nicholls, who will be riding a horse across Canada to get Canadians to rethink their image of veterans and bring awareness of Post -Traumatic Stress Disorder. Councillor McLean hopes that the City can assist in some fundraising initiatives and perhaps even assist with boarding the horses when they come through Pickering. 3) Councillor Cumming requested that the CAO follow up with respect to noise complaints regarding motorcycles riding on Frenchman's Bay. 15 Council Meeting Minutes Monday, January 19, 2015 7:00 PM - Council Chambers (XI) Confirmation By-law By-law Number #7406/15 Councillor Johnson seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of January 19, 2015. (XII) Adjournment Moved by Councillor Cumming Seconded by Councillor O'Connell That the meeting be adjourned at 9:50 pm. Dated this 19th day of January, 2015. 16 Mayo an Debbie Shields City Clerk Carried Carried