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Home My WebLink AboutDecember 8, 2014 (Joint) ose = _ Joint Planning & Development and 'al Executive Committee Meeting Minutes KO IK Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Fire Chief C. Rose - Chief Planner N. Surti - Manager, Development Review & Urban Design D. Shields - City Clerk (I) Disclosure of Interest • No disclosures of interest were noted. (II) Part B — Planning & Development Committee Reports 1. Director, City Development, Report, PLN 22-14 Proposed Telecommunication Tower Bell Mobility 2315 —2345 Liverpool Road (Manresa Jesuit Spiritual Retreat Centre) Installation #48 Recommendation Moved by Councillor McLean Seconded by Councillor Pickles 1 Citq co :_ Joint Planning & Development and - " ' Executive Committee Meeting Minutes NOW IONVE Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe That Bell Mobility be advised that City Council does not object to the revised proposal for a 35.0 metre high telecommunication tower installation to be located at 2315 — 2345 Liverpool Road, based on the design and other details submitted with the revised application. Carried 2. Director, City Development, Report PLN 23-14 Zoning By-law Amendment Application A 2/14 G. Gareri, V. Figliano and P. and C. Barbieri South Part of Lot 18, Plan 329 (1967 Woodview Avenue) Recommendation Moved by Mayor Ryan • Seconded by Councillor McLean That Zoning By-law Amendment Application A 2/14, submitted by G. Gareri et al., to facilitate the creation of two lots for detached dwellings fronting onto Woodview Avenue and an open space block on lands being South Part of Lot 18, Plan 329, be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 23-14 be forwarded to Council for enactment. Carried 3. Director, City Development, Report BLD 03-14 Building By-law Amendments under the Building Code Act Recommendation Moved by Councillor O'Connell Seconded by Councillor Cumming 1. That the City's Building By-law 7362/14 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Appendix#1 to Report BLD 03-14; and 2. Further, that the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix#1 to Report BLD 03-14. Carried 2 cif,/ co Joint Planning & Development and Executive Committee Meeting Minutes riNri ��I Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe (III) Part C — Executive Committee Reports 4. Director, Culture & Recreation, Report CR 14-14 Flag Raising and Cultural Festival Request to Issue Permit for use of Esplanade Park Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Report CR 14-14 of the Director, Culture & Recreation regarding the request of the Filipino-Canadian Heritage and Resource of Durham for a permit allowing the use of Esplanade Park for a Flag Raising and Cultural Festival be received; 2. That Council authorize staff to issue a permit for the use of Esplanade Park by the Filipino-Canadian Heritage and Resource of Durham on Saturday, June 27, 2015 for the Flag Raising and Cultural Festival on terms and subject to conditions satisfactory to the Director, Culture & Recreation and the Chief Administrative Officer; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 5. Director, Engineering & Public Works, Report ENG 20-14 Various Updates to the Traffic and Parking By-law 6604/05 Recommendation Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report ENG 20-14 of the Director, Engineering & Public Works regarding various updates to the Traffic and Parking By-law 6604/05 be received; 2. That the attached draft By-law be enacted to amend Schedule "2", and Schedule "7" to By-law 6604/05 to provide for the regulation of parking and stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address proposed parking 3 city 00 Joint Planning & Development and Executive Committee Meeting Minutes tiONIAMIC Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe restrictions on Glenanna Road, Sandstone Manor, Pickering Parkway and Fernam Street; and stop signs on Seventh Concession Road. Carried 6. Director, Engineering & Public Works, Report ENG 21-14 Supply & Installation of Sports Field Lighting Amberlea Park, Hardball Diamond Tender No. T-17-2014 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report ENG 21-14 of the Director, Engineering & Public Works regarding Tender No. T-17-2014 for the Supply & Installation of Sports Field Lighting at Amberlea Park, Hardball Diamond be received; 2. That Tender No. T-17-1014 as submitted by Sentry Electric Inc. in the total tendered amount of$160,460.00 (HST included) be accepted; 3. That the total gross project cost of$185,320.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $166,886.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost in the amount of$166,886.00 as follows: a) The sum of$160,000.00 as approved in the 2013 Parks Capital Budget to be funded from the Federal Gas Tax Reserve Fund; b) The additional sum of$6,886.00 to be funded from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 7. Director, Engineering & Public Works, Report ENG 22-14 Supply & Installation of Sports Field Lighting Bay Ridges Kinsmen Park, Diamond No. 1 Tender No. T-21-2014 4 ci .c? Joint Planning & Development and Executive Committee Meeting Minutes S _ti i Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report ENG 22-14 of the Director, Engineering & Public Works regarding Tender No. T-21-2014 for the Supply & Installation of Sports Field Lighting at Bay Ridges Kinsmen Park, Diamond No. 1 be received; 2. That Tender No. T-21-1014 as submitted by Sentry Electric Inc. in the total tendered amount of$140,560.70 (HST included) be accepted; 3. - That the total gross project cost of$164,561.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $148,192.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$148,192.00 as follows: • a) The sum of$100,000.00 as approved in the 2012 Parks Capital Budget to be funded from the Federal Gas Tax Reserve Fund; b) The sum of$23,000.00 as approved in the 2014 Parks Capital Budget to be funded from the Parkland Reserve Fund be increased to $48,192.00; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 8. Director, Corporate Services & City Solicitor, Report FIN 21-14 2015 Interim Spending Authority Recommendation Moved by Ryan Mayor R Y Y Seconded by.Councillor O'Connell 1. That Report FIN 21-14 from the Director, Corporate Services & City Solicitor be received; 5 Cit 00 8, Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe 2. That the 2015 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2015 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 9. Director, Corporate Services & City Solicitor, Report FIN 22-14 2015 Temporary Borrowing By-law Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Report FIN 22-14 from the Director, Corporate Services & City Solicitor be received; 2. That the temporary borrowing limit of$41,000,000 be established to meet 2015 current expenditures pending receipt of taxes and other revenues for the period January 1, 2015 to September 30, 2015 inclusive, and $20,000,000 thereafter until December 31, 2015; 3. That the temporary borrowing limit for capital purposes for 2015 be established at $25,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 10. Director, Corporate Services & City Solicitor, Report FIN 23-14 Section 354/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 6 o == �� Development and Joint Planning & ='_ a Executive Committee Meeting Minutes Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe 1. That Report FIN 23-14 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Section 354/357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 11. Director, Corporate Services & City Solicitor, Report FIN 24-14 2015 Property and Liability Insurance Renewal Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That Report FIN 24-14 of the Director, Corporate Services & City Solicitor regarding the 2015 property and liability insurance renewal be received; 2. That the City of Pickering renew its property, liability and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JLT) for the period January 1, 2015 to December 31, 2015 in the amount of$658,792 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Division Head, Finance &Treasurer; 3. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for three (3) consecutive one year renewal terms, each subject to Council approval; 4. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 5. That the Division Head, Finance &Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's interest to do so; 6. That the Division Head, Finance &Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit 7 call 00 = Joint Planning & Development and Executive Committee Meeting Minutes Wen/ OAK Monday, December 8, 2014 7:00 pm - Council Chambers Chair: Councillor Ashe potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 7. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 12. Director, Corporate Services & City Solicitor, Report FIN 25-14 Municipal Capital Facilities Property Tax Exemption Under Subsection 110(6) Municipal Act, Pickering Indoor Soccer Dome Recommendation Moved by Councillor Cumming Seconded by Councillor O'Connell 1. That Report FIN 25-14 of the Director, Corporate Services & City Solicitor be received; 2. That the Municipal Capital Facilities Tax Exemption under Subsection 110(6) of the Municipal Act, 2001 and corresponding By-law be approved in respect of the Pickering Indoor Soccer Dome facility located at 1975 Clements Road, Pickering; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried (IV) Adjournment The meeting adjourned at 7:15 pm. 8