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HomeMy WebLinkAboutFebruary 24, 2014 oq _ Council Meeting Minutes s . i 1=1 = Monday, February 24, 2014 KeIc 7:00 PM = Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief J. Hagg ' Deputy Fire Chief S. Karwowski - Division Head, Finance & Treasurer C. Grant - CEO, Library J. Halsall - Manager, Budgets & Internal Audit D. Shields - City Clerk N. Emery - Coordinator , Traffic Operations • • L. Roberts - Committee Coordinator (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (Ill) Disclosure of Interest No disclosures of interest were noted. (IV) Adoption of Minutes Resolution #180/14 Moved Councillor Seconded by by Councillor McLean Dickerson 1 Ciiq o0 Council Meeting Minutes Monday, February 24, 2014 110141K 7:00 PM - Council Chambers • In Camera Council Meeting Minutes, January 27, 2014 Council Meeting Minutes, January 27, 2014 Joint PD & Executive Committee Minutes, February 3, 2014 Executive Committee [Budget] Minutes, February 13, 2014 Special Council Meeting Minutes, February 13, 2014 Carried (V) Delegations 1. Jim Dike Re: 2014 Current & Capital Budgets Jim Dike appeared before.Council on behalf of Pickering Auxiliary Rescue Association, to provide details on the operation of PARA. He outlined the details of the organization, including the volunteer process and patrols and the need for the purchase of two new engines. He explained the pros and cons associated with the various options confronting. them in order to continue to provide the current level of service. He noted the costs for purchasing the new engines would total $125,000, a portion of these funds have been raised through fundraising and contributions. Mr. Dike also noted they have currently applied for funds through the Trillium foundation. A question and answer period ensued. 2. Keith Falconer Re: Notice of Motion Accessibility Advisory Committee & 2014. Current & Capital Budgets Keith Falconer appeared before Council with respect to a motion put forward by the Accessibility Advisory Committee with respect to sending a letter to the Minisry of Municipal Affairs and Housing to request consideration of including barrier free door opening devices into the Building Code. He requested that Council support these efforts in order to achieve accessibility for all citizens. Mr. Falconer also spoke to the 2014 Current & Capital Budgets, noting his concerns with respect to the remedial measures for asbestos found in an area at the Eastshore Community Centre. He noted that the measures already in place by the City meet the requirements, therefore questioned whether the funds allocated for this could be redirected to the reserve fund, to be drawn on in the future should the need arise. A brief discussion period ensued. 3. Andy McKinnon Re: 2014 Current & Capital Budgets 2 Cir Council Meeting Minutes ---_ — Monday, February 24, 2014 00131 MC 7:00 PM - Council Chambers Andy McKinnon appeared before Council stating he had been in attendance at the February 13, 2014 Executive Budget meeting and felt the location was not an acceptable venue for proper public engagement. He also questioned whether resident's comments were being taken into consideration, noting that in reviewing the documents, there appeared to be a number of ways to make changes. He stated more opportunity should be given to residents in order to provide comments. (VI) Correspondence 1. Corr. 04-14 Lon Harnish Pickering RibFest Chairperson Rotary Club of Ajax 314 Harwood Ave. South, Box 21022 Ajax, ON L1 S 7H2 Resolution #181/14 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 04-14 received from Lon Harnish, Pickering RibFest Chairperson, seeking Council support for the Pickering RibFest event to be held from May 30th through June 1, 2014 to be a pet-free event be endorsed. Carried 2. Corr. 05-14 Dave Marlowe Accessibility Co-ordinator City of Pickering Resolution #182/14 Moved by Councillor Dickerson Seconded by Councillor Pickles Correspondence received from Dave Marlowe, Accessibility Co-ordinator, seeking support with respect to extending the current Ontario Building Code requirements for barrier-free door opening devices for all new residential construction be endorsed. Carried 3 Cui 4 Council Meeting Minutes Monday, February 24, 2014 {Mill fa 7:00 PM - Council Chambers (VII)Committee Reports 1. Director, City Development, Report PLN 04-14 Zoning By-law Amendment Application A 7/13 Picore Holdings Limited 1305 and 1315 Pickering Parkway Council Decision That Zoning By-law Amendment Application A 7/13, submitted by Picore Holdings Limited, to permit a "Professional Office" use on lands municipally known as 1305 and 1315 Pickering Parkway, be approved, and that the draft Zoning By-law Amendment 4- as set out in Appendix I to Report PLN 04-14 be forwarded to Council for enactment.1 2. Director, Engineering & Public Works, Report ENG 03-14 Multi-use Trail and Restoration along West Duffins Creek Council Decision 1. That Report ENG 03-14 of the Director, Engineering & Public Works regarding the construction of a section of the Multi-use trail and restoration along the West Duffins Creek be received; 2. That Council approve the hiring of Toronto and Region Conservation Authority (TRCA) in accordance with the City's Purchasing Policy 09.09; 3. That the quotation as submitted by the Toronto and Region Conservation Authority (TRCA) for the construction of a section of the Multi-use trail in the total amount of$188,076.64 (HST included) be accepted; 4. That the quotation as submitted by the TRCA for restoration work along the West Duffins Creek in the total amount of$95,880.47 (HST included) be accepted; 5. That the total gross project cost of$227,865.00 (HST included) including the quoted amount and other associated costs and the total net project cost of $205,200.00 (net of HST rebate) for the construction of a section of the Multi-use trail be accepted; 6. That the total gross project cost of$105,469.00 (HST included) including the quoted amount and other associated costs and the total net project cost of $94,978.00 (net of HST rebate) for restoration works along the West Duffins 4 . o0 A Council Meeting Minutes �_ � ,=,_�� Monday, February 24, 2014 NCINCEIMC 7:00 PM - Council Chambers Creek be accepted; 7. That Council authorizes the Division Head, Finance &Treasurer to finance the two projects as follows: a. The sum of$205,200.00 to be funded by a contribution from the Region of York for the construction of a section of the Multi-use trail; b. The sum of$94,978.00 to be funded by a contribution from the Region of York for restoration works along the West Duffins Creek; and 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Engineering & Public Works, Report ENG 04-14 Whitevale Master Drainage Plan Municipal Class Environmental Assessment Council Decision 1. That Report ENG 04-14 of the Director, Engineering & Public Works concerning the Whitevale Master Drainage Plan be received; 2. That Council endorse the March 2013 Whitevale Master Drainage Plan completed by AECOM; and 3. That staff be authorized to implement the recommendations within the Whitevale Master Drainage Plan subject to budget and further Council approval for individual projects. Resolution #183/14 Moved by Councillor Dickerson Seconded by Councillor McLean That Report 2014-02 of the Joint P & D and Executive meeting held on February 3, 2014, be adopted, save and except Item 4. Carried 4. Director, Engineering & Public Works, Report ENG 05-14 Propsoed All-way Stop Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent 5 Citq A Council Meeting Minutes Monday, February 24, 2014 7:00 PM - Council Chambers Discussion ensued with respect to the location for the installation of the all-way stop. It was recommended that the location be changed and a review be done to determine the effectiveness of the location in a year. Discussion ensued and it was suggested that the all-way stop should be at Maple Ridge Drive and Harvest Drive. Resolution #184/14 Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG 05-14 of the Director, Engineering & Public Works regarding the proposed installation of an all-way stop control at Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all-way stop control at the intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent. Carried as Amended Later in the Meeting [Refer to following motions] Resolution # 185/14 Moved by Councillor Dickerson Seconded by Councillor McLean That Recommendation No. 2 be amended by deleting Maple Gate Road/Pebblestone Crescent and replace with Harvest Drive. Carried on a Recorded Vote as Follows Yes No Councillor Dickerson Councillor Ashe Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 6 • Cal/ 00 fi Council Meeting Minutes Monday, February 24, 2014 IKONAN 7:00 PM - Council Chambers The main motion as amended was then Carried unanimously. (VIII) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report LEG 02-14 Council Code of Conduct Annual Report Discussion period ensued. Suzanne Craig, Integrity Commissioner, appointed by the City, was present and provided clarification with respect to concerns raised by Members. It was noted there needs to be clarity with respect to their obligations under the Council Code of Conduct for Members of Council to provide better accountability when reporting their expenses. Ms. Craig noted this is a living document in which commentary would be added from time to time. Ms. Craig also stated there would be no amendments made to the Code of Conduct at this time. Resolution #186/14 Moved by Councillor Dickerson . Seconded by Councillor Pickles 1. That the Annual Report of the Integrity Commissioner regarding the Council Code of Conduct be received; 2. That the suggested commentary recommended by the Integrity Commissioner noted in Attachment 1, be received and incorporated into the.Council Code of Conduct; 3. That the revised Disclosure Statement,Attachment 2, be approved; and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. - . Carried 2. Director, Corporate Services & City Solicitor, Report FIN 04-14 2014 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #187/14 7 Ciiq A Council Meeting Minutes sue- _ = Monday, February 24, 2014 ----_=-- NESMMZE 7:00 PM - Council Chambers Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2014 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 05-14 2014 Current and Capital Budget Resolution #188/14 Moved by Councillor McLean Seconded by Councillor Ashe 1. That Report FIN 05-14 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2014 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of$47,907,085 be approved; b) That the 2014 Gross Current Budget expenditures for City purposes in the amount of$34,241,215 (excludes personnel expenditures) less estimated current revenues of$29,153,225 (City Revenues of$27,807,225 plus $1,146,000 for assessment growth plus supplementary taxes of$200,000) and net transfer from the Rate Stabilization Reserve of$2,082,963 for City operations be approved; c) That the Capital from Current expenditure in the amount of$1,795,301 funded by $1,175,301 from property taxes and $620,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $85,000 for the Bridge Washing and Road Crack Seal Program, for a total final levy of$52,172,413 being an increase of approximately 3.75% over the 2013 budget, be approved; 8 co Council Meeting Minutes Monday, February 24, 2014 7:00 PM Council Chambers 2. That the 2014 Capital Budget for the City of Pickering with a Gross Expenditure of$52,950,440 be adopted as presented below; a) That the following capital financing sources be approved as presented in the 2014 Capital Budget: Transfer from Current Fund to Capital $1,175,301 Fund Transfers from Reserves: - Rate Stabilization Reserve (7021) 3,933,992 - Vehicle Replacement Reserve 508,000 (7040) 278,500 - Replacement Capital Reserve (4611) - Financial Systems Reserve 125,000 (7049) - Don Beer Arena Reserve (7033) 110,000 - Rec. Complex Core Reserve (7034) 81,000 - Rec. Complex Pool Reserve (7035) 60,000 - Provision for Eastern Branch Library Res (7042) 50,000 - Rec. Complex Arena Reserve (7036) 30,000 Transfers from Reserve Funds: - Development Charges (7605 to 16,445,077 7621) 6,095,000 - Federal Gas Tax Funds (7505) 897,960 - City Share Dev. Charges Projects (7022) - Parkland Development (7502) 410,875 -Third Party Contribution (7501) 232,735 - Capital Works (7701) 140,000 Debt - 10 yr 1,175,000 Debt - 15 yr 3,734,000 Debt - 20 yr 11,000,000 Internal Loan - 5 yr 192,000 Internal Loan - 10 yr 790,000 Provincial Grant- ODRAP 1,800,000 Provincial Grant - Municipal Road & 1,518,000 9 o0 Council Meeting Minutes Monday, February 24, 2014 OIMIZ 7:00 PM - Council Chambers Infrastructure Provincial Grant - Invest in Ontario 383,000 York Region Funding Agreement 1,785,000 Total $52,950.440 b) That total external debt financed by property taxes of $15,909,000 for the projects identified in the 2014 Capital Budget, and as indicated in this report, in the amount of $1,175,000 for a period not to exceed 10 years, $3,734,000 for a period not to exceed 15 years and $11,000,000 for a period not to exceed 20 years be approved; c) That the Division Head, Finance & Treasurer, be authorized to borrow external debt of$8,690,000 (for a period not to exceed 20 years) and that these dollars be used to fund the shortfall in the Development Charges Reserve Fund — Operations Centre component and that these funds be applied to the construction of the new Operations Centre; d) That the internal loans in the amount of $982,000 be undertaken at the discretion of the Division Head, Finance &Treasurer; e) That projects identified in the 2014 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2014 Capital Budget to be financed through the issuance of debt, may, at the discretion of the Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 10 CQ1t oq Council Meeting Minutes Monday, February 24, 2014 J. 7:00 PM - Council Chambers 3. That the Division Head, Finance &Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 50% to the Rate Stabilization Reserve (7021), and 50% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; 4. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including funding any shortfall in the Property Tax Write-off account (2134.0000.0000) from a transfer from the Contingency—Assessment Appeal Reserve; and in order to ensure that the budget plan accommodates any reallocation of 2014 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial tax policy changes; 5. That the Division Head,, Finance &Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the Division Head, Finance &Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess'funding back to the original sources of funds; 7. That the Division Head, Finance &Treasurer be authorized to fund the shortfall in the Pickering Parkway Realignment project (5321.1006) estimated to be $150,000 as follows: (i) $129,000 from unspent funds from the 401 Pedestrian . Bridge-Town Centre to GO Station project (5323.0501) and (ii) $21,000 from the 2013 surplus; 8. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 9. That the Division Head, Finance & Treasurer be authorized at his discretion to re- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10. That the Division Head, Finance &Treasurer be authorized to: 11 � r o0 A Council Meeting Minutes A =_ ° 1., ''= - Monday, February 24, 2014 I*11 7:00 PM - Council Chambers a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2014 Current Operating and Capital Budgets to reflect: any Council changes made at the February 24th Council meeting; any reorganization or personnel account changes (salary, benefits & overtime) as a result of salary increases or negotiated labour settlements; 11. That the Property Maintenance budget for Outside Agency Services (account 2132.2399.0000) be increased by $60,000 to $379,116 to reflect higher than anticipated ice storm expenditures, with the additional cost be offset by a corresponding increase to the revenue account Provincial Grant - ODRAP (1623.2132.0001); 12. That the Division Head, Finance & Treasurer be authorized to draw from the Rate Stabilization Reserve sufficient funds to cover any current budget deficit as a result of senior level government funding shortfall directly related to the ice storm recovery; 13. That the Division Head, Finance & Treasurer be authorized to draw up to $450,000 from the Rate Stabilization Reserve to match senior government grant funding for the capital expenditures related to the tree canopy replacement; 14. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2014 Current Budget; 15. That the Division Head Finance &Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 16. That Council approve the continuing engagement of the firm of Watson and Associates to be used for Development Charge issues, financial studies related to Seaton and/or Duffin Heights; 12 • Cat/ o0 Council Meeting Minutes Monday, February 24, 2014 P IMA IIIK 7:00 PM - Council Chambers 17. That the Division Head, Finance &Treasurer be authorized to transfer any funds received from the sale of Duffin Heights Lands in excess of total financial commitments to the Rate Stabilization Reserve; 18. That Council approve the exemption of the artificial turf field capital project (5780.1416.6129) from the Fair Wage Policy for Industrial, Commercial and Institutional.Construction contracts (FIN 070); 19. That the Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Nixon Fleet & Poole LLP and the firm of Municipal Tax Equity Consultants; 20. That the Division Head, Finance & Treasurer be authorized to transfer any revenue funds remaining that have not been used to offset the account expenditure in account 2620.5320.0002 to the Reserve for Sustainable Initiatives; 21. That the General Government Grant expenditure for Eurasian Water-milfoil program in the amount of$21,875 be subject to an additional expenditure approval by Council before the release of funds; 22. That Council recommend to the new incoming Council in December, 2014 that the 2015 budget be developed with the following budget guidelines: a) That the draw from the Rate Stabilization Reserve be reduced by at least 1% of the 2014 taxation levy; b) That a Roads and Bridges Reserve Fund be established and that the.2015 budget include a contribution of$500,000 to this reserve fund; c) That the above two recommendations be identified as the City's top two financial priorities; 23. That Council authorize staff to update the Parkland Conveyance By-law 5373/98 to require that, pursuant to the Planning Act(Ontario) 2% of the land being developed or redeveloped for commercial or industrial purposes be conveyed to the City for park or other public recreational purposes, or to require cash-in-lieu of parkland, so that the approach to parkland conveyance approved within the Seaton Development area will become the standard for the rest of Pickering; 24. That the Division Head, Finance & Treasurer be authorized to fund any SaveOnEnergy incentive funding shortfall from a transfer from Federal Gas Tax reserve fund or from the Contingency account; 13 Citq 4 r� Council Meeting Minutes Win.._ Ja0 l� _= Monday, February 24, 2014 7:00 PM - Council Chambers 25. That any funds remaining unspent in account 5719.1405.6183 (General Accessibility Upgrades), at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, 26. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Carried as amended Later in the Meeting [Refer to Following Motions] Resolution # 189/14 Moved by Councillor O'Connell Seconded by.Councillor McLean Councillor O'Connell requested that $2,500 from the reduction in her budget be re- allocated to the Waterfront Regeneration Trust as a one time grant. Carried Unanimously on a Recorded Vote Discussion period ensued. Councillor O'Connell noted her concerns with the rate stabilization draws and debt. She stated her desire to see future commitments regarding specific policies for Seaton and Duffin Heights with respect to the amounts going into the reserves. Councillor McLean questioned whether a policy was in place for organizations requesting funding and suggested they be encouraged to appear before Council to explain the needs of their organizations. He stressed the need for a fair and equitable funding arrangement. Discussion also took place with respect to placing funds on hold for the Pickering Auxiliary Rescue Association pending the outcome of the Trillium Foundation grant. Further discussions ensued related to parkland conveyance for commercial properties, fair wage policy exemption, traffic signal controllers and grants. Resolution #190/14 Moved by Councillor Ashe Seconded by Councillor Rodrigues 14 o4 Council_ Meeting Minutes '=-1 =— Monday, February 24, 2014 7:00 PM - Council Chambers That the additional grant requests from the Whitevale & District Resident's Association in the total amount of$6,208.00 be approved and that the Division Head, Finance and Treasurer be directed to make the appropriate adjustments to the budget to maintain the 3.75% tax rate. Carried The Main motion was then Carried as amended on a recorded vote as follows: Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 4. Director, Engineering & Public Works, Report ENG 02-14 Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement Tender No. T-21-2013 Resolution #191/14 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report ENG 02-14 of the Director, Engineering & Public Works regarding the Amberlea Creek Pedestrian and Sanitary Sewer Replacement be received; 2. That Tender No. T-21-2013 submitted by Hawkins Contracting Services Limited in the amount of$222,640.51 (HST included) be accepted; 3. That the total gross project cost of$296,204.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $266,740.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of$266,740.00 as follows: a) The sum of$130,000.00 as provided for in the 2013 Property Maintenance Capital Budget to be financed by a five-year internal loan; • 15 C/t oo A. Council Meeting Minutes Monday, February 24, 2014 P *UMW 7:00 PM - Council Chambers b) The sum of$80,217.00 through a contribution from the Region of Durham; c) The sum of$56,523.00 to be included in the 2014 Property Maintenance Capital Budget, and to be funded from property taxes; 5. That a copy of this report be forwarded to the Region of Durham. 6. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried (IX) Notice of Motion a) Referendum Question — Distributing Regional Seats Based on Population Discussion ensued with concerns raised regarding future representation in Pickering with the upcoming development of Seaton, as well as the need for a policy in place to re-examine representation. It was also noted that the growth of Pickering needs to be reflected in any future process in order to achieve fair representation. Resolution #192/14 Moved by Councillor Rodrigues Seconded by Councillor O'Connell WHEREAS, the Municipal Act, 2001, as amended, includes provisions for changing the composition of an upper-tier Council; and, WHEREAS, the following comparison of Peel, York and Durham Regional Councils indicates that the Council of the Regional Municipality of Durham is too large and that the Region's taxpayers are paying more than is necessary for the basic costs of their elected Council: Peel York Durham 2011 POPULATION (CENSUS) 1,296,814 1,032,524 608,031 2013 MEMBERS (EXCLUDING CHAIR) 24 20 28 POPULATION-PER-MEMBER 54,034 51,626 21,715 2012 COUNCILLOR BASE REMUNERATION $50,400 $50,600 $50,200 TOTAL COUNCIL REMUNERATION AND EXPENSES, BASED ON $60,000 PER MEMBER ANNUALLY $1.44m $1.2m $1.68m COST PER CAPITA $1.11 $1.16 $2.76 16 C 00 Council Meeting Minutes I � = Monday, February 24, 2014 7:00 PM - Council Chambers and, WHEREAS, all electors in the Region deserve the right to determine the basic composition of the Regional Council that they elect and fund to serve the interests of all the people in the Region; • NOW THEREFORE BE IT RESOLVED: That the Council of The Corporation of the City of Pickering hereby directs the City Clerk to follow the process for putting the following question on the ballot of the 2014.regular municipal election: Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? Yes No Carried Unanimously on a Recorded Vote (X) By-laws 7334/14 Being a by-law to appoint John Hagg as Fire Chief of The Corporation of the City of Pickering effective March 1, 2014. 7335/14 Being a By-law to adopt Amendment 25 to the Official Plan for the City of Pickering (OPA 12-001/P) 7336/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 30, Concession 1,and Block 137, 40M-1418, City of Pickering (A 7/12) 7338/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 334/75, 988/79, and 1346/81, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 22, Concession 1, Parts 1 & 8 of Plan 40R-6409, and Parts 49 to 53 of Plan 40R-7765, in the City of Pickering (A 7/13) 7339/14 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Resolution #193/14 17 Cat/ - Council Meeting Minutes Monday, February 24, 2014 1111 ��� \ 7:00 PM - Council Chambers Moved by Councillor Pickles Seconded by Councillor Dickerson That By-law Nos.7334/14 to 7339/14 be approved, save and except By-law No. 7337/14. Carried Resolution #194/14 Moved by Councillor Pickles • Seconded by Councillor Dickerson That By-law No. 7337/14 be approved as amended by Resolution # 185/14 7337/14 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Carried (XI) Other Business . 1. Mayor Ryan acknowledged the upcoming retirement of Fire Chief Bill Douglas. On behalf of Members of Council, the Mayor thanked Chief Douglas for his hard work and dedication in the City of Pickering and wished him all the best in his retirement. 2. Councillor Dickerson gave notice that he would be bringing forward a Notice of Motion at the March 24th, 2014 meeting of Council with respect to correspondence received by the Town of Arnprior regarding increased electricity rates. Resolution #195/14 Moved by Councillor O'Connell Seconded by Councillor McLean That Report CAO 01-14 be lifted from the table. Carried Report CAO 01-14 Durham Catholic District School Board — Surplus Property -St. Marguerite Bourgeoys Catholic School Board Resolution # 196/14 18 o0 Council Meeting. Minutes Monday, February 24, 2014 7:00 PM - Council Chambers Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CAO 01-14, regarding a property of the Durham Catholic District School Board that has been declared surplus, be received; 2. That Pickering Council confirm it has no interest in acquiring the St. Marguerite Bourgeoys School site for municipal purposes; and 3. Further, that the City Clerk advise the Durham Catholic District School Board of Council's decision. Motion Defeated on a Recorded Vote as Follows Yes • No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor McLean Mayor Ryan Councillor O'Connell Councillor Rodrigues Resolution # 197/14 Moved by Councillor O'Connell Seconded by Councillor McLean That leave be granted to introduce a motion regarding the St. Marguerite Bourgeoys School site. Carried Resolution #198/14 Moved by Councillor O'Connell Seconded by Councillor McLean • 1. That Pickering Council requests the CAO and appropriate staff to put together a bid opportunity package for the acquisition of the St. Marguerite School property located at 1765 Meadowview Avenue;.and, 2. That staff report back to Council when a package is ready for Council consideration and approval, and 19 Citq aie = Council Meeting Minutes = =��- — Monday, February 24, 2014 ��� 1 1 7:00 PM - Council Chambers 3. That should the City of Pickering be successful in acquiring 1765 Meadowview Avenue, we hold an open public consultation with the community to determine community needs and specific uses for this site. Motion Defeated on a Recorded Vote as Follows; Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles Councillor Rodrigues Mayor Ryan 4. Councillor O'Connell requested that staff look into City initiated zoning with respect to the regulation of infill developments, noting height and lot coverage concerns when larger homes are constructed in existing neighbourhoods. 5. Councillor Ashe requested the City Clerk look into the AGCO requirements for local bars to extend hours for serving alcohol during special events like the Olympic Games. Councillor McLean left the meeting at 10:30 pm (XII) Confirmation By-law By-law Number#7340/14 Councillor Dickerson, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The • Corporation of The City of Pickering at its Regular Meeting of February 24, 2014. Carried on a Recorded Vote As Follows Yes No Councillor Ashe Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 20 Qui co Council Meeting Minutes Monday, February 24, 2014 VIC U 7:00 PM - Council Chambers (XIII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson - That the meeting be adjourned at 10:35 pm. Carried Dated this 24th day of February, 2014. A® Mayor Ryan Debbie Shields City Clerk 21