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HomeMy WebLinkAboutDecember 2, 2013 (Joint) .n. ON 00 rz — City of Pickering Joint PD & EC Committee Minutes December 2, 2013 7:00 pm Council Chambers Present: Mayor Ryan Councillor K. Ashe Councillor D. Dickerson • Councillor B. McLean Councillor D. Pickles Councillor P. Rodrigues Absent: Councillor J. O'Connell Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate.Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Deputy Fire Chief S. Karwowski - Division Head, Finance &Treasurer J. Halsall - (Acting) Manager, Budgets & Internal Audit C. Rose - Chief Planner N.Surti- Manager, Development Review & Urban Design T. Barnett- Senior Planner- Site Planning C. Celebre - Senior Planner- Development & Heritage D. Jacobs - Principal Planner- Policy D. Shields - City Clerk L. Roberts - Committee Coordinator 1. Disclosure of Interest There were no disclosures of interest noted. The Chair announced that Report CR 12-13, Whitevale and District Residents' Association -Whitevale Arts & Cultural-Centre Committee has been withdrawn by the Chief Administrative Officer for further review by staff, and to be dealt with as part of a Community Associations Report. Moved by Councillor Pickles Seconded by Councillor Dickerson That the rules of procedure be suspended in order to change the order of business by bringing forward Report FIN 27-13 2013 Property and Liability Insurance Renewal to be heard as the first item. 1.1. Director, Corporate Services & City Solicitor, Report FIN 27-13 2014 Property and Liability Insurance Renewal S. Karwowski noted that the City of Pickering had initiated a competitive bid process, and as a result will see approximately $200,000 savings next year in insurance premiums. Moved By Councillor D. Dickerson Seconded By Councillor B. McLean Recommendation 1. That Report FIN 27-13 of the Director, Corporate Services & City Solicitor regarding the 2014 property and liability insurance renewal be received; 2. That the proposal No RFP-13-2013 submitted by Jardine Lloyd Thompson Canada Inc. (JLT) for general insurance and risk management services for the period January 1, 2014 to December 31, 2014 in the amount of$624,503 (plus applicable taxes) be accepted; 3. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for four (4) consecutive one year renewal. terms, each subject to Council approval; 4. That L.V. Walker &Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 2 5. That the Division Head, Finance & Treasurer be authorized to settle any claims including any adjusting and legal fees, where it is in the City's interest to do so; 6. That the Division Head, Finance &Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 7. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 2. Part A - Planning Information Reports Nilesh Surti, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of the City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 2.1.. Information Report No. 11-13 Draft Plan of Subdivision SP-2013-03 Zoning By-law Amendment A 6/13 E. Ovide Holdings (Altona) Inc. Parcel A - 199, 207, 215, 219 and 223 Finch Avenue Parcel B - 1978 Altona Road Parcel C - 1973 and 1981 Altona Road Parcel D - 335 and 339 Finch Avenue A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. C. Celebre, Senior Planner= Development & Heritage provided a brief outline of Information Report 11-13 with respect to E. Ovide Holdings (Altona) Inc. Nick Pileggi, Planning Consultant for Ovide Holdings, appeared before the Committee to comment on residents' concerns which were noted at the 3 public open house. He stated they feel that the lot sizes and frontages are appropriate for the area. He also noted extensive environmental works have been completed, noting that what has been done is best for lotting patterns. A question and answer period ensued with Mr. Pileggi responding to Members questions regarding land conveyance to TRCA, tree preservation along Finch Avenue, traffic routes for construction vehicles as well as water and sewer connections. Alan Kimball, of Kimball &Associates appeared before the Committee to respond to concerns expressed with the water and sewer connections. It was requested that staff look into the possibility of other area residents being able to hook up to these connections as well. Ray Roberts, Shadow Place, appeared before the Committee to express his concerns with respect to densities, increased traffic and parking concerns. He also questioned whether the units would have two car garages and if visitor parking would be availalbe. George Ferguson, Finch Avenue, appeared before the Committee questioning whether the existing sidewalk on the north side would be continued. He also questioned whether affordable housing would be taken into consideration. Kimberly Armstrong, Nature Haven Crescent, appeared before the Committee noting her concerns with lot frontages and whether the proposed sizes would fit in with this community. She also questioned where the sidewalks would be placed as well as overflow parking. She also noted concerns with respect to construction vehicles. Discussion period ensued and it was requested that consideration be given to the impact of construction on the community, garage sizes, as well as future development not becoming peace meal. 2.2. Information Report No. 12-13 Official Plan Amendment Application OPA 13-002/P Amendment 23 to the Pickering Official Plan Informational Revision 23 to the Pickering Official 4 Plan City- Initiated Official Plan Review: Planning Tools for Sustainable Placemaking Dean Jacobs, Principal Planner, Policy, provided a brief overview of the new tools for sustainable placemaking and how it fits into the Official Plan Review process. He outlined the enabling policies, explaining how the proposed policy amendments affect accessibility design as well as how it relates to the downtown intensification plan. He outlined the next steps, noting a report is scheduled to be brought before Council in the Spring of 2014. Cat Beattie, Westshore resident, appeared before the Committee stating she was glad to see improvements, but noted some concerns, questioning how this compares with other muncipalities. She noted concerns for having stronger wording as it relates to tree preservation and providing better means for non compliance. She also questioned the involvement of TRCA with respect to invasive species management, stating she would prefer to see a more local solution. She also questioned the meaning of mapping of hot spots and noted the plan does not take into consideration the various different neighbourhoods, covering everything under the same blanket of regulation. She also stated her hopes for consideration being given to wildlife corridors. Gordon Zimmerman, Pickering resident, appeared before the Committee and questioned how these new guidelines would affect the Ontario Heritage Act as well as the Accessibility guidelines. He also questioned what process would be in place to mediate conflicts. He also cautioned the use of wording with respect to technological changes. A discussion period ensued with staff providing clarification. It was also suggested that consideration be given to expand on further discussions regarding affordable housing. 3. Part B - Plannin g Reports orts 3.1. Director, City Development, Report PLN 23-13 Zoning By-law Amendment Application A 7/12 Almont Homes Inc. Part of Lot 30, Concession 1 and Block 137, 40M-1418 1799 Rosebank Road and southerly portion of 1716 Broadoak Crescent 5 • Nick Pileggi, consultant for Almont Homes, appeared before the Committee in support of the recommendations outlined in the report. He noted that after reviewing comments received from the public open house, they feel they have come back with a better plan. He responded to concerns regarding road connections as well as the purchase of extra property to combine the lots to alleviate peace meal. He also noted they are providing financial compensation for the loss of trees. Michael Ling, 1717 Broadoak Crescent, Pickering, appeared before the Committee, noting he resides adjacent to the proposed lots. He noted his main concerns are with property maintenance and minimizing the amount of construction traffic. He asked that explicit language be used in descriptions relating to property maintenance. He also questioned timelines for the building of these lots and in what order it would happen. Nick Pileggi appeared before the Committee to address concerns regarding maintenance and construction schedules. A discussion period ensued with staff responding to questions raised. Moved By Councillor D. Dickerson Seconded By Councillor B. McLean Recommendation 1. That Zoning By-law Amendment Application A 7/12, submitted by Almont Homes Inc., to amend the zoning of the subject lands to site specific "S1" and "S3" zones in order to facilitate the creation of four lots, a part block and the extension of Broadoak Crescent on lands being Part of Lot 30, Concession 1 and Block 137, 40M-1418, be endorsed as outlined in Appendix I to Report PLN 23-13, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment; and 2. Further, that the request made by Almont Homes Inc. to permit the division of the lands being Part of Lot 30, Concession 1 and Block 137, 40M-1418 through land severance rather than by draft plan of subdivision, be approved. • . Carried 6 3.2. Director, City Development, Report PLN 27-13 Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol) Discussion period ensued with concerns raised regarding the notification process and the possibility of doing an expanded-radius circulation as well as the processes'for receiving public comments. It was also questioned whether community associations received the notification, and if the Altona Forest Association could be included in future mail outs. Moved By Councillor D. Dickerson Seconded By Councillor D.. Pickles Recommendation 1. That Report PLN 27-13 of the Director, City Development, regarding the Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol), be received; and 2. Further, that City Council authorize staff to initiate circulation of the Draft City of Pickering Radiocommunication and Broadcasting Antenna System Protocol (Cell Tower Protocol), as set out in Appendix I to Report PLN 27-13, to the public, industry representatives and other stakeholders to seek their comments and prepare a recommended protocol for Council's consideration in February, 2014. Carried - 4. Part C - Executive Committe Reports 4.2. Director, Engineering & Public Works, Report ENG 17-13 School Zone No Stopping RestrictionsAmendment to By-law 6604/05 Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 7 . 1. That Report ENG 17-13 of the Director, Engineering & Public Works regarding a proposed amendment to the municipal traffic by-law (By- law 6604/05) for the removal and addition of stopping restrictions around schools be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City to remove stopping ty of Pickering, specifically t pp g restrictions on streets in the vicinity of three catholic schools that have been closed, and to address parking and stopping concerns on Oklahoma Drive between Eyer Drive and Hillcrest Road. Carried 4.3. Director, Engineering & Public Works, Report ENG 20-13 Don Beer Memorial Park— New Park DevelopmentTender No. T-19- 2013 Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report ENG 20-13 of the Director, Engineering & Public Works regarding Tender No. T-19-2013 for the Don Beer Memorial Park— New Park Development be received; 2. That Tender No. T-19-2013 as submitted by Melfer Construction Inc. in the total tendered amount of$1,091,572.09 (HST included) be accepted; 3. That the total gross project cost of$1,298,125.00 (HST included), including the tendered amount and other associated costs and the total net project cost of$1,169,002.00 (net of HST rebate)be approved; 4. That Council authorizes the Division Head, Finance &Treasurer to finance the project in the amount of$1,169,002.00 as follows: 5. The sum of$996,132.00 to be funded by a contribution from the Ontario Ministry of Transportation; 6. The sum of$170,000.00 to be financed by an internal loan for a period. not exceeding ten years; 7. The sum of$2,870.00 to be funded from property tax; 8 8. That the repayment charges in the amount of approximately $20,440.00 be included in the annual Current Budget for the City of Pickering commencing in 2014 and continuing thereafter until the loan is repaid; and 9. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 4.4. Director, Engineering & Public Works, Report PW 07-13 Antenna Site AgreementCustom Communications Ltd. Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report PW 07-13 of the Director, Engineering & Public Works regarding an Antenna Site Agreement with Custom Communications Ltd. be received; 2. That the Mayor and City Clerk be authorized to execute a lease agreement for tower antenna space with Custom Comunications Ltd. for a five-year term with the option to renew for four additional five year terms. Carried 4.5. Director, Corporate Services & City Solicitor, Report FIN 24-13 Section 357/358 of the Municipal Act—Adjustment to Taxes Moved By Councillor D. Pickles • Seconded By Councillor.D. Dickerson Recommendation 1. That Report FIN 24-13 of the Director, Corporate Services & City Solicitor be received; 9 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. Carried 4.6. Director, Corporate Services & City Solicitor, Report FIN 25-13 2014 Interim Spending Authority Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 25-13 from the Director, Corporate Services & City Solicitor be received; 2. That the 2014 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2014 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 4.7. Director, Corporate Services & City Solicitor, Report FIN 26-13 2014 Temporary Borrowing By-law Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 26-13 from the Director, Corporate Services & City Solicitor be received; 2. That the temporary borrowing limit to meet 2014 current expenditures pending receipt of taxes and other revenues be established at 10 $39,000,000 for the period January 1, 2014 to September 30, 2014 inclusive, and $19,000,000 thereafter until December 31, 2014; 3. That the temporary borrowing limit for capital purposes for 2014 be established at $55,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 4.8. Director, Corporate Services & City Solicitor, Report FIN 28-13 Awarding of Contract for Property Tax Software Implementation Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 28-13 of the Director, Corporate Services & City Solicitor regarding the awarding of a contract for property tax software implementation be received; 2. That, pursuant to Purchasing Policy Sections 09.09 and 09.10, Council award the contract for the City's new Property Tax Software, including licence and implementation, to the Corporation of the City of Mississauga, on terms satisfactory to the Treasurer and to the Director, Corporate Services &City Solicitor; 3. That the total gross Property Tax Software project cost of$299,450 (HST included) and $269,664 (net of HST rebate) be approved; 4. That the Mayor and the City Clerk be authorized to execute the said contract; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 5. Other Business 11 1) Councillor Rodrigues requested an update on the stop signs in Claremont and whether more comments from area residents would be received. 6. Adjournment The meeting adjourned at 9:35 pm. 12