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HomeMy WebLinkAboutDecember 12, 2011 Ctrs 00 _ Council Meeting Minutes Monday December 12, 2011 PICKEM( 7:30 PM Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel Chief Administrative .Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability . G. Paterson - Director, Corporate Services, & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief D. Shields - City Clerk M. Gadzovski - Senior Water Resources & Environmental Engineer L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #186/11 Moved by Councillor McLean Seconded by Councillor Dickerson 1 Crq 00 _ Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers Council Minutes, November 21, 2011 Joint Planning & Development and Executive Committee Minutes, December 5, 2011 Carried (IV) Presentations 1. Presentation of Woodcarving Mayor Ryan introduced Emma Perlaky who was in attendance to present a wood carving on behalf of the Ontario Wood Carvers Association to commemorate the City of Pickering's Bicentennial year. The carving represented 10 carvers working together for over 150 hours to complete the masterpiece. I 2. Durham District School Board Mayor for a Day Mayor Ryan provided an overview of the recent Mayor for a Day contest which was open to all Grade 5 students to describe what they would do as Mayor for a day. He outlined the winning student's submission and welcomed Chris Braney, Vice Chair and Pickering Trustee for the Durham District School Board to the podium. Mr. Braney noted that this is a tremendous opportunity for students and welcomed the winner, Aquil Syed to the podium where he was presented with a plaque in honour of being awarded Mayor for a Day which had taken place on November 22nd 3. Presentation of Certificates Pawsitive Partners Mayor Ryan and Councillor McLean presented members from Invisible Fence of Durham Region, Pet Valu, The Dog Pad and PJs Pet Centre with certificates in appreciation of their support of Pickering Animal Services throughout the year. He thanked all the supporters for their many contributions throughout the year and recognized their efforts which enabled Animal Services to successfully adopt out and care for pets in the community. Mayor Ryan also recognized the Dog Pad and thanked them for their service to the City of Pickering as Pickering's Animal Shelter over the last couple of years. (V) Delegations 1. I Am Who I Am Cody Morrison and Sarah Slim of Pine Ridge Secondary School appeared before Council and provided an overview of their recent initiative "I Am Who I Am". With the 2 i Ciry 00 Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers aid of a power point presentation as well as video clip they explained the goal of their program was to raise awareness and support in the community with respect to those that have been affected by muscular dystrophy and cancer. Their program is also aimed at educating the community on being street smart and they have created a "I Am Who I Am" brand which recognizes their main message of acceptance of everyone. He indicated they have now exceeded their goal of raising $10,000 for the purchase of a wheelchair for a Pickering family. He noted their progress to date in gaining support from numerous schools, municipalities as well as the Durham Regional Police, Durham District School Board, Pickering Accessibility Advisory Committee and Home Depot. Their program is also being recognized in the House of Commons, being presented by Pickering MP's. Mr. Morrison presented Council with a framed "I Am Who I Am" poster the organization has created for the program. A question and answer period ensued. Mr. Morrison noted that they plan to keep the initiative going year after year for a more inclusive and accepting environment. . 2. LocalBook Essay/Speech Competition Rosemary McConkey appeared before Council seeking support of a new program she was initiating. She provided background information on the "Local Look Back" essay/speech competition and stated that she was taking the concept to all area municipalities to seek support for the program. She noted local tradition is being lost and felt this program was a good way to bring history and literacy development through the contest and provide an excellent educational opportunity for students. She explained how each municipality would participate individually and was hoping to make the program an annual event. A question and answer period ensued and it was suggested that additional information be obtained on the program and brought back to Council in the new year. 3. Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park Director Planning & Development Report PD 35-11 John Sabean appeared before Council in support of the recommendations contained in Report PD 35-11. He provided information with respect to reports previously prepared on the Federal lands. He noted at the time of these reports which encompassed 259 buildings, they were unaware of what the area had to offer. He referred to a report which he had worked on in 2007 on the Watson House, a plank on plank house being of rare construction, which formed part.of an enclave of Mennonite homes. He also noted the importance of Brougham, stating it is the geographical 3 Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers centre of the City today. He also stated his disappointment with the destruction of houses taking place on Federal lands, noting there is no real urgency in having these structures moved at this point. He offered the following suggestions; contact the Town of Markham and work with them to achieve common goals; restore the working group with Transport Canada; and follow through on the designations of Trulls Cottage and Evergreen Villa. A question and answer period ensued with questions raised regarding what factors deterioration is based on and also questions with respect to the need for demolition to be carried out at this point in time. (VI) Correspondence 1. Corr. 47-11 Isa James Heritage Pickering Advisory Committee Discussion period ensued with staff providing clarification to questions raised. Resolution # 187/11 Moved by Councillor McLean Seconded by Councillor O'Connell That Corr. 47-11 received from Isa James, City of Pickering on behalf of the Heritage Pickering Advisory Committee seeking Council approval to forward the attached letter to the Ministry of Transportation as well as approval to approach the Rogers Family with respect to the preservation of Rogers Farm be endorsed. Carried (VII) Committee Reports Report 2011-11 of the Planning & Development Committee 1. Director, Planning & Development Report PD 34-11. Maida Group Holdings Ltd. Plan of Subdivision 40M-2312 Final Assumption of Plan of Subdivision Council Decision 4 Ci,W Council Meeting Minutes NMonday December 12, 2011 7:30 PM Council Chambers 1. That Report PD 34-11 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M-2312 be received; 2. That the highway being Fairport Road within Plan 40M-2312 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2312, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2312, be released and removed from title. Carried 3. Director, Planning & Development, Report PD 37-11 Consultant Selection for the Downtown Intensification Program and for the Downtown Stormwater Management and Diversion Study Council Decision 1. That the proposal submitted by Urban Strategies Inc., in association with HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake studies related to the land use framework component of the Downtown Intensification'Program in the amount of $122,898 excluding HST be accepted, utilizing the City funding identified for this project in the approved 2011 Current Budget for the Planning & Development Department, Professional & Consulting, Growth Centre (Account 2611.2392.0000); 2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare a Request For Proposal and provide project management of the Downtown Stormwater Management and Diversion Study in the amount of $91,800 including HST be accepted as provided for in the approved 2011 Current Budget for the Community Services Department, Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); 3. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 5 Crrq oo Council Meeting Minutes Monday December 12, 2011 PICICE 7:30 PM Council Chambers 4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the Region of Durham and the Toronto and Region Conservation Authority for their information. Resolution #188/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Report PD 2011-11 of the Planning & Development Committee dated December 5, 2011, save and except Item No. 2 be adopted. Carried 2. Director, Planning & Development Report PD 35-11 Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park A discussion period ensued with numerous questions being raised with staff providing clarification. Resolution # 189/11 Moved by Councillor Ashe Seconded by Councillor Dickerson 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the four heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $15,000 plus applicable taxes; 2. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. That Council authorize staff to: a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the six heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $16,000 plus applicable taxes, and b) facilitate a relocation program for these six structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 6 Citi o~ Council Meeting Minutes Monday December 12, 2011 FR= 7:30 PM Council Chambers 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried as amended on a Divided Motion Later in the meeting (See following motions) Resolution #190/11 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the main motion be amended to reflect the addition of 4355 Brock Road as the fifth heritage structure identified as having potential for long-term use by the City and that the additional costs be added to the estimated costs; and That the main motion is hereby amended to read as follows; 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the five heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $18,000 plus applicable taxes; 2. That Council consider the cost of a feasibility analysis of the potential for long. term leasing and/or sub-leasing of these five listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the five heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $14,000 plus applicable taxes, and 7 City oo Council Meeting Minutes _ Monday December 12, 2011 7:30 PM Council Chambers b) facilitate a relocation program for these five structures through staff resources or, if necessary, consultant services which would.be approved by Council through the 2012 Budget discussions; 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the.above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Resolution #191/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That the main motion be divided to deal with Item 5 separately. Carried Recommendations 1, 2, 3, 4 & 6 of the main motion as amended was then carried on a .recorded vote as follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan Recommendation 5 of the main motion as amended was then Carried unanimously on a recorded vote. Report EC 2011-11 of the Executive Committee 1. Director, Community Services;. Report CS 43-11 Stormwater Management Design Guidelines 8 City oo _ Council Meeting Minutes Monday December 12, 2011 _ I I PICKE ?:30 PM Council Chambers Council Decision 1. That Report CS 43-11 of the Director, Community Services, regarding the Stormwater Management Design Guidelines be received; 2. That Council endorse the Stormwater Management Design Guidelines; and 3. That Staff be authorized to release these guidelines to the holders of the City's Development Control Design Standards as an addendum, and to provide the electronic version to the public upon request. 2. Director, Community Services, Report CS 44-11 Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports Council Decision 1. That Report CS 44-11 of the Director, Community Services, regarding the Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports be received; 2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates Inc. and SCS Consulting Group Ltd. for consulting services related to the technical review of the Seaton Neighbourhood Functional Servicing Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed $93,711 including HST and disbursements be approved; and 3. That appropriate City of Pickering staff be authorized to enter into any agreements to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CST 42-11 2012 Interim Spending Authority Council Decision 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 9 Crtq o~ Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CST 43-11 2012 Temporary Borrowing By-law Council Decision 1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2012 current expenditures pending receipt of taxes and other revenues be established at $36,000,000 for the period January 1, 2012 to September 30, 2012. inclusive, and $18,000,000 thereafter until December 31, 2012; That the temporary borrowing limit for capital purposes for 2012 be established at 3. $32,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 5. Chief Administrative Officer's Report, CAO 14-11 Next Generation Common Communications Platform - "NextGen" Council Decision 1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next Generation Common Communications Platform be received. 2. That the Council of The Corporation of the City of Pickering confirm its commitment to participate, in conjunction with the other area municipalities and .the Region of Durham, in the common communications platform being undertaken by the Region for police, fire and other services; 3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and directed to continue to participate in the "Next Gen" Common Communications Platform with the Region of Durham in anticipation of being operational in 2014; I 10 Citq 0~ Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers 4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a form acceptable to the Chief Administrative Officer, the Fire Chief, the Director, Corporate Services & Treasurer and the City Solicitor, to ensure the City's participation in the common communications platform; 5. That staff be directed to prepare a further, report on this project for presentation to and discussion with Council in advance of its inclusion in the 2013 .Capital Budget; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Resolution #192/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Report EC 2011-11 of the Executive Committee dated December 5, 2011, be adopted. Carried (X) By-laws 7.182/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 71.83/11 Being a by-law to authorize the temporary borrowing of monies to meet the current-and capital expenditures of the City of Pickering for the year 2012. Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7182 /11 and 7183/11, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation. be affixed thereto. (XI) Other Business The Chief Administrative Officer was requested to action the following; 11 City o~ Council Meeting Minutes Monday December 12, 2011 PiCu 7:30 PM Council Chambers 1) Councillor McLean requested staff look into matters regarding PESCA. 2) Councillor O'Connell requested that staff look into a by-law to prohibit residents from paving front lawns for additional parking. (XII) Confirmation By-law By-law Number #7184/11. Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 12, 2011. (X111) Adjournment Moved by Councillor Dickerson Seconded by Councillor Mc Lean That the meeting be adjourned at 9:38 pm. Carried Dated this 12th day of December, 2011. May vi yan, Debbie Shields City Clerk 12