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HomeMy WebLinkAboutJanuary 17, 2011 City o~ _ Council Meeting Minutes ~Monday, January 17, 2011 7:30 PM Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D.' Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk M. Carpino - Supervisor, Culture & Recreation L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and-led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution # 01/11 Moved by Councillor Dickerson Seconded by Councillor Ashe In Camera Council Minutes, December 13, 2010 Council Minutes, December 13, 2010 Planning & Development Committee Minutes, January 4, 2011 1 Citq 00 _ Council Meeting Minutes Monday, January 17, 2011 PICKE 7:30 PM Council Chambers Executive Committee Minutes, January 10, 2011 Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan (IV) Presentations 1: Presentation of Certificates Gardens of Distinction Mayor Ryan provided an overview of the Pickering Blooms program which was launched in 2009. Councillor McLean acknowledged the dedicated volunteers and together they congratulated the recipients of the Gardens of Distinction awards. The following residents were recognized; John & Vicky Mitchell, Randy & Andrea Parsons, Michelle Dawe & Holly Naves, Candace Carter, Igbal Mirza, Robert Allpress, Donna Jones, Sigrid Squire, Cheryl Sliz, Penny Purdon, the Pickering Horticultural Society, Amberlea Gardeners, Highbush Public School and Vaughan Willard Public School.. 2. Safe Community Service Partner Awards Mayon Ryan provided an overview of the Safe Community Service Partner Awards, noting.that the City of Pickering was presented with the local award at the Health & Safety Ontario Conference on October 7; 2010. Mayor Ryan presented Tony Prevedel, Chief Administrative Officer and Marisa Carpino, Supervisor, Culture & Recreation with certificates in recognition of the National Ambassador for Safety Community Service Partner Award. (V) Delegations 1. Mark Holland, MP for Ajax-Pickering Update on North Pickering Federal Lands Mark Holland, MP for Ajax-Pickering appeared before Council to provide an update with respect to the Federal lands in northeast Pickering. He expressed his disappointment with the deterioration of heritage homes in the area and the proposed demolition of these homes by Transport Canada. He noted the need for a new 2 City o~ Council Meeting Minutes Monday, January 17, 2011 7:30 PM Council Chambers strategy as the result is evident, our heritage is being lost. He also noted there is no reason for this destruction and stated he would do everything he could to put a stop to this. He noted the need for clarity and a transparent process with respect to these heritage structures, stating that a majority of the public is unaware of what is happening. He noted there needs to be more public awareness, stressing the importance to continue the fight to preserve this heritage, particularly as the City celebrates its Bicentennial year. A question and answer period ensued. 2. Durham Multi-faith World Religion Day Donald Igbokwe appeared before Council on behalf of the Durham Multi-Faith organization in support of a proclamation for World Religion Day celebrated on January 16, 2011. He provided an overview of the purpose, noting that it was originally declared in 1949 and is now celebrated around the world. He explained the elements of creating unity among the diverse race of cultures and religions. He acknowledged and thanked members of the various multi-faith groups. 3. Removal of Sidewalk on Boyne Court Connie Brickles, 1504 Boyne Court, appeared before Council on behalf of the owners of 1502, 1504, 1506 & 1508 Boyne Court with respect to the removal of the sidewalk in front of their homes. She noted the sidewalk leads nowhere and serves no purpose. She informed Council that the residents were willing to pay for all costs associated with the removal and ensuing maintenance and indicated their willingness to work with staff to ensure the removal of the sidewalks meets all City requirements. She noted that as most of the residents have lived. there for over 15 years, the number of family vehicles have increased, thereby requiring the need for additional parking. She also indicated they had canvassed all residents in the area and have acquired 100% support for removal of the sidewalk. A question and answer period ensued. (VI) Correspondence 1. Corr. 01-11 Bob Gleeson' Discussion ensued with respect to the significance of the relocation of Air Ambulance ORNGE and the need for additional information. Resolution # 02/11 3 Cirq o~ _ Council Meeting Minutes NI-4 I Monday, January 17, 2011 7:30 PM Council Chambers Moved by Councillor McLean Seconded by. Councillor O'Connell That Corr. 01-11 from Bob Gleeson with respect to Council support regarding his concerns with the relocation by Air Ambulance ORNGE from the City of Toronto to the City of Hamilton be endorsed. Carried on a Recorded Vote Later in the .Meeting (See Following Motion) Resolution # 03/11 Moved by Councillor Dickerson seconded by Councillor Pickles That the City of Pickering seek additional information from the Province and information on whether this same service could be provided out of Oshawa. Motion defeated on a Recorded Vote Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan The Main Motion was then Carried on a Recorded Vote as follows; Yes No Councillor Dickerson Councillor Ashe Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 2. Corr. 02-11 A.L. Georgieff, Commissioner of Planning Region of Durham 605 Rossland Road East, 4t" Floor Whitby ON L1 N 6A3 4 Ctcy o¢~ Council Meeting Minutes Monday; January 17, 2011 I 7:30 PM Council Chambers Resolution # 04/11 Moved by Councillor Dickerson . Seconded.by Councillor Pickles That Corr. 02-11 from A: L. Georgieff, Commissioner of Planning, Region of Durham seeking Council's consideration to nominate Paul Pistritto as Pickering's representative on the Durham Agricultural Advisory Committee (DAAC) be endorsed. Carried 3. Corr. 03-11 a) Marisa Carpino, Supervisor, Culture & Recreation b) Kinsmen & Kinettes Resolution # 05/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 03-11 be received for information and the following proclamations be declared: a) August 12, 2010 = August 12, 2011 International Year of the Youth January 16, 2011 -World Religion Day February, 2011 - Black History Month b) February 20, 2011 - Kinsmen and Kinettes Day February 14 - 20, 2011 - Kinsmen and Kinettes Week Carried 4. Corr. 04-11 Owners of 1502, 1504, 1506 and 1508 Boyne Court Pickering Ontario A discussion period ensued with respect to the removal of the sidewalk in front of 1502, 1504, 1506 & 1508 Boyne Court. Resolution # 06/11 Moved by Councillor O'Connell Seconded by Councillor McLean 5 Ctcy Council Meeting Minutes Monday, January 17, 2011 P-JCXE 7:30 PM Council Chambers That Corr. 04-11 with respect to the removal of sidewalks in front of 1502, 1504, 1506 & 1508 Boyne Court be endorsed. Motion Defeated (See Following Motion) Resolution # 07/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Corr. 04-11 with respect to the removal of sidewalks in front of 1502, 1504, 1506 & 1508, Boyne Court be referred to the Director, Operations & Emergency Services to report. Carried on a Recorded Vote as Follows Yes : No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan (VII) Committee Reports a) Report PD 2011-01 of the Joint Planning & Development Committee 1. Director, Planning & Development, Report PD 01-11 Proposed Wireless Cell Tower Installation Rogers Wireless 5025 Sideline 8 (Part of Lot 7 & 8, Concession 9), City of Pickering Resolution # 08/11 Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report 01-11 of the Director, Planning & Development be received; 2. That Rogers Wireless be advised that City Council has no objection to the proposed 60 metre high cell tower installation at 5025 Sideline 8; and 6 Cit,f Council Meeting Minutes Monday, January 17, 2011 ..L FLICKIE 7:30 PM Council Chambers 3. Further, that the City Clerk advise Rogers Wireless accordingly. Carried Resolution # 09/11 2. Director Planning & Development, Report PD 02-11 Proposed Demolition of Listed Heritage Structures on Federal Lands Discussion ensued with respect to the demolition of heritage structures. Resolution # 10/11 Moved by Councillor Rodrigues Seconded by Councillor O'Connell 1. That Report PD 02-11 of the Director, Planning & Development respecting the proposed demolition by Transport Canada of nine structures listed on the Heritage Register, be received for information; 2. That the Federal Minister of Transportation be advised that the City of Pickering is gravely concerned about the destruction of our irreplaceable cultural heritage resources on the Pickering Lands Site; 3. That the Federal Minister of Transportation immediately order the cessation of demolishing seven listed structures of heritage value, and particularly the two structures at 635 Uxbridge Pickering Town line Road and 5245 Sideline 28 noted within this report as having an even higher level of cultural heritage significance, until a decision regarding future plans for the Pickering Lands Site has been. made and the potential for preservation of these structures can be fully considered; 4. That the Federal Minister of Transportation fully reimburse the City for its costs to undertake detailed heritage assessments of the nine buildings which are the subject of this report, and to fund future assessments required for the additional (100) buildings identified on the City of Pickering Heritage Register that are located on the Pickering Lands Site; 5. That Transport Canada reconvene the Local Heritage Steering Committee to complete its mandate to develop a heritage strategy for buildings deemed locally significant; 6. That the City Clerk forward a copy of Report PD 02-11 and resolution to the Federal Minister of Transportation, the Regional Director, Programs and 7 Cif o~ Council Meeting Minutes Monday, January 17, 2011 7:30 PM Council Chambers Pickering Lands Branch, Transport Canada, the Region of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Mark Holland and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge; and 7. Further, that in view of demolition timelines established by Transport Canada staff, the Minister of Transportation be requested to provide a response to the City's requests by January 31, 2011. Carried Unanimously on a Recorded Vote Later in the Meeting Councillor O'Connell moved the following recommendation to the motion, which was seconded by Councillor McLean. 8. Further that, should Transport Canada_ pursue the destruction of North Pickering and the demolitions of these heritage homes the City of Pickering not approve the Federal Government's demolition permit applications and commence a cease and desist order for any attempt to destroy heritage homes in the City of Pickering. The Chair ruled the motion Out of Order due to the fact that the City of Pickering does not have the legal authority to refuse the issuance of demolition permits or to commence cease and desist orders. The ruling was confirmed by the CAO and City Clerk. Moved by Councillor O'Connell seconded by Councillor McLean That the Chair's ruling that the motion is out of order be challenged. The recorded vote was taken on the question of yes you agree with the Chair's ruling or no you do not agree with. the Chair's ruling. Chair's Ruling was Carried on a Recorded Vote as Follows; Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Coucnillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan 8 City o~ Council Meeting Minutes Monday, January 17, 2011 PICK RIN 7:30 PM Council Chambers The main motion as amended was then Carried unanimously. b) Report EC 2011-01 of the Executive Committee 1. Director, Corporate Services & Treasurer, Report CS 06-11 2010 Year End Audit Council Decision 1. That Report CS 06-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as. Attachment 1 to this report be received for information; and, 3. That the Auditor's Engagement Letter signed by the Chief Administrative Officer and the Director, Corporate Services & Treasurer on behalf of the City be received for information. 2. Chief Administrative Office'r's Report, CAO 01-11 Ward Boundary Review -2014 Municipal Election Council Decision 1. 'That Report CAO 01-11 regarding Resolution #158/10 on the matter of a Ward Boundary Review be received for information; 2. That a Ward Boundary Review. and the election of Regional Councillors at large not be undertaken at this time; and 3. That the Clerk be directed to review existing ward boundaries with a view to equalize populations within acceptable variances and report back to Council. 3., Chief Administrative Officer's Report, CAO 02-11 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road, City of Pickering Council Decision 1. That Report CAO 02-11 of the Chief Administrative Officer be received; 9 City oo Council Meeting Minutes Monday, January 17, 2011 FIACXE _ 7:30 PM Council Chambers 2. That the request of Russ Phillips for financial compensation from the City for an alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road be denied; and 3. Further, that the City Clerk advise Russ Phillips of Council's decision. 4. Director, Corporate Services & Treasurer, Report CS 01-11 2011 Interim Spending Authority Council Decision 1. That Report CS 01-11 from the Director, Corporate Services & Treasurer be received; Il 2. That the 2011 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2011 Current Budget by Council; and, 3. That the appropriate. City of Pickering officials be authorized to take.the necessary actions to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 02-11 2011 Temporary Borrowing By-law Council Decision 1. That Report CS 02-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2011 current expenditures pending receipt of taxes and other revenues be established at $34,600,000 for the period January 1, 2011 to September 30, 2011 inclusive, and $17,300,000 thereafter until December 31, 2011; 3. That the temporary borrowing limit for capital purposes for 2011 be established at $12,400,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10 Citq o~ Council Meeting Minutes 'I Monday, January 17, 2011 s c~- I I e;z .7:30 PM Council Chambers 6. Director, Corporate Services & Treasurer, Report CS 03-11 Formal Quotations - Quarterly Report for information Council Decision That Report CS 03-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for information be received for information. 7. Director, Corporate Services & Treasurer, Report CS 04-11 Horizon House Lease Agreement Green River Community Centre Council Decision 1. That Report CS 04-11. of the. Director, Corporate Services & Treasurer be received; 2. That the agreement approved by Council under Resolution #113/09 providing for a monthly, payment of $800 to the City by Horizon House be reduced to $250 per month effective January 1, 2011, all other terms and conditions to remain unchanged; 3. That-the Director, Corporate Services & Treasurer be authorized to write off the outstanding balance owing of approximately $9,550 for the period September 1, 2009 to December 31, 2010; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CS 05-11 Tender/Contract Approval - Council's Fall Recess Council Decision 1. That Report CS 05-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Fall recess due to the 2010 Municipal Election be received; 2. That Council pass a Resolution ratifying the approval of the Tenders and ' Contracts by the Chief Administrative Officer contained in this Report during Councils' recess being: Quotation No.-Q-61-2010, Boulevard Improvements.- Kingston Road at Walnut Lane; Quotation No. Q-65-2010, Hot Water Boiler Replacement - Pickering Civic Complex; Tender No. T-22-2010, Charlotte Circle 11 Council Meeting Minutes Monday, January 17, 2011 7:30 PM PIO~E Council Chambers Road Improvements; Tender No. T-23-2010,. Brockridge Park Pedestrian Bridge and Walkway Replacement; Request for Proposal No. RFP-9-2010, Whitevale Master Drainage Plan; and, Request for Proposal No. RFP-13-2010 for Pickering Road Needs Study; 3. That the Director, Corporate Services & Treasurer be authorized to: a) draw the sum of $8,430 from the Parkland Reserve Fund, in addition to the draws from the various sources as approved by Council in the Capital Budget for all projects in this report, for the Brockridge Park Pedestrian Bridge and Walkway Replacement; b) draw the sum of $14,984.00 from the Parkland Reserve Fund for the Shadybrook Park playground project for walkway reconstruction; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 07711 Duffin Heights Neighbourhood Stormwater Management Facility #4 and Related Infrastructure Urbanization of Brock Road and Third Concession Road Council Decision 1. That Report CS 07-11 . of the Director, Corporate Services & Treasurer be received; 2. That approval be given to the following 2011 Capital Budget projects: a) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening at an estimated cost of $1,076,525; b) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, streetlights and concrete poles at an estimated cost of $1,069,500; 3. That, notwithstanding the Council approved Purchasing Policy, the Regional Municipality of Durham (Region) be authorized, on behalf of the City, to undertake the calling and awarding of contracts for the following projects: 12 Council Meeting Minutes Monday, January 17, 2011 7:30 PM Council Chambers a) Stormwater Management Facility #4 and related storm sewer construction on lands north of Third Concession Road as provided for in the approved 2009 Capital Budget; b) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening as part of the 2011 Capital Budget; C) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, street lights and concrete poles as part of the 2011 Capital Budget; 4. That the appropriate officials of the City of Pickering be authorized to effect the acquisition of the lands required for the construction of SWM #4; 5. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for land acquisition associated with Stormwater Management Facility (SWM #4) and for works to be included in the Region contract for SWM #4 and related storm sewer construction on lands north of Third Concession Road at~a total estimated cost of $2,00.0,000 as follows: a) that the sum of $2,000,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years with the sum of $800,000 to be recovered from non-participating landowners; 6. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the urbanization of Third Concession Road (BR-1), east of Brock Road at an estimated cost of $1,076,525 as follows: a) that the sum of $806,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $269,131 be funded from the Development Charges Reserve Fund; C) that the sum of $1,394 be funded from current funds; 7. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass at an estimated cost of $1,069,500 as follows: 13 Citq4 Council Meeting Minutes Monday, January 17, 2011 :PXER NG 7:30 PM Council Chambers a) that the sum of $534,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $534,750 be funded from the Development Charges Reserve Fund; c) that the sum of $750 be funded from current funds; 8. That a six-month repayment charge in the amount of approximately $196,000 be included in the annual Current Budget for the City of Pickering in 2011, and any financing cost be paid out of the Current Budget; 9. That the annual repayment charges in the amount of approximately $392,000 be included in. the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the debentures are repaid, and any financing cost be paid out of the Current Budget; 10. That the draft by-laws attached to this report be enacted; 11. That the Director, Corporate Services & Treasurer, has certified that this loan and the repayment thereof falls within the City's approved debt and financial obligations annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 12. That the Clerk forward a copy of Report CS 07-11 to the Region of Durham and the Duffin Heights. Landowners Group and the Trustee for information; and, 13. That the appropriate officials of the City of Pickering be authorized to take any necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 08-11 2011 Interim Levy and Interim Tax Instalment Due Dates Council Decision 1. That Report CS 08-11 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2011 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 25 and April 28, 2011; 14 City Council Meeting Minutes Monday, January 17, 2011 PTCKF 7:30 PM Council Chambers 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including, altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, be authorized to take the 6. That the appropriate City of Pickering officials necessary actions to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 09-11 2010 Financial Statements and Current Budget Excluded Expenses Reporting as Required by Ontario Requlation 284/09 Council Decision i 1. That Report CS 09-11 of the Director, Corporate Services & Treasurer be received; and 2. That Report CS 09-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the, Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. 12. Director, Operations & Emergency Services, Report OES 01-11 City of Pickering 2011 Annual Accessibility Plan Endorsed by the Accessibility Advisory Committee for Council Consideration Council Decision 1. That Report OES 01-11 regarding the City of Pickering 2011 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2011 Annual Accessibility Plan as presented and reviewed,by the City of Pickering Accessibility Advisory Committee. 13. Director, Operations &.Emergency Services, Report OES 02-11 Don Beer Arena Snack Bar Concession Lease Renewal Pickerinq Hockey Association Council Decision 15 Caq Council Meeting Minutes Monday, January 17, 2011 1 I`- 7:30 PM Council Chambers 1. That Report OES 02-11 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; 2. That the monthly rent for the snack bar lease be reduced to $733.00 per month for the 2010 - 2011 hockey season; and 3. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 14. Director, Operations & Emergency Services, Report OES 03-11 Gingerbread Co-operative Nursery School (Pickering) Inc. Licence Agreement Renewal ~r Council Decision 1. That Report OES 03-11 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a revised Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from September 1, 2010 to June 30, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 15. Director, Operations & Emergency Services, Report OES 04-11 Tender for Roof Reinforcement at East Shore Community Centre Tender No. T-25-2010 Council Decision 1. That Report OES 04-11 of the Director, Operations & Emergency Services regarding Roof Reinforcement at East Shore Com.munity Centre be received; 2. That Tender T-25-2010 submitted by Lisgar Construction Company at a cost of $149,160 (HST included) be accepted; 3. That the total gross project cost of $170,630 (HST included) and a net project cost of $153,658 including the tender amount and other associated costs be approved as a 2011 project in advance of the presentation and approval of the 2011 Capital Budget; 16 Cirq o~ Council Meeting Minutes Monday, January 17, 2011 a:30 PM Council Chambers 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the project as-follows: a) That the sum of $150,000 to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $3,658 to be funded from Current Funds; c) That the annual repayment. charges from the debenture in the amount of approximately $20,000 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore the Ontario Municipal Board approval is not required; e) That the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft bylaw attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. .16. Director, Operations & Emergency Services, Report OES 05-11 Tender No. T-24-2010 Supply & Delivery of Various Fire Equipment Council Decision 1. That Report OES 05-11 of the Director, Operations & Emergency Services regarding Supply & Delivery of Various Fire Equipment and additional Associated Fire Rescue Tools & Equipment be received; 2. That Tender No. T-24-2010 submitted by the bidders identified in Attachment #3, for the supply and delivery of various fire equipment at a total cost of $176,489 (HST included) and a net cost of,$158,934 be accepted; 17 Ctcy Council Meeting Minutes Monday, January 17, 2011 7:30 PM Council Chambers 3. That the total gross project cost of $384,409 (HST included) including the tender amount (T-24-2010), additional Associated Fire Rescue Tools & Equipment and a contingency amount for a total net project cost of $346,172 be approved; 4. That the Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the estimated cost of $345,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined, b) that the sum of $1,172 to be funded from the 2011 Current Budget; C) that depending on the outcome of other remaining quotation calls for the additional fire rescue tools and equipment, the final borrowing cost will be subject to revision; 5. That the annual repayment charges for both the internal loan in the amount of approximately $44,600 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget. 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. 17. Director, Operations & Emergency Services, Report OES 06-11 Additional Costs for Tender T-11-2010 Full Depth Asphalt Removal and Replacement on William Street Council Decision 1. That Report OES 06-11 of the Director, Operations & Emergency Services regarding additional costs for Tender T-11-2010 for full depth asphalt removal and replacement on William be received; 2. That additional costs in the amount of $45,467 plus HST over the original tender amount for the William Street component of T-11-2010 resulting in a revised tender amount of $129,539 be approved; 18 Citq o~ Council Meeting Minutes Monday, January 17, 2011 q 7:30 PM Council Chambers 3. That the revised total net project cost for William Street be increased by $37,945 to $133,345; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional net project costs of $37,945 as follows: a) That the sum of $34,600 be funded from the Move Ontario Tax Grant, as provided for in the 2010'approved Roads Capital Budget for William Street. b) That the additional sum of $3,345 be funded from the Move Ontario Tax Grant 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 18. Director, Operations.& Emergency Services, Report OES 08-11 Appointment of Community Emergency Management Coordinator (CEMC) Council Decision 1. That Report OES 08-11 of the Director, Operations & Emergency Services regarding the Appointment of a Community Emergency Management Coordinator (CEMC) be received; 2. That Council appoint Deputy Fire Chief, John Hagg as the City's CEMC; 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and 4. That the appropriate City of Pickering officials be -authorized to take necessary action to give effect thereto. 19. Motion to Request an Extension for Infrastructure Stimulus Projects Council Decision Whereas the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund - Communities Top-Up, the Recreational Infrastructure Canada/Ontario Recreation Program, and the Knowledge Infrastructure Program from March 31, 2011 to October 31, 2011; 19 Cyr a~ _ Council Meeting Minutes Monday, January 17, 2011 P - 7:30 PM Council Chambers And whereas all'funding from the Government of Canada and Ontario will cease after October 31, 2011; And whereas the City of Pickering has asked the provincial government for an extension. to federal and provincial funding to October 31, 2011 for the following projects: list of ro'ects Program Project Project title Total number eligible cost RInC R1040 Don Beer Arena $2,703,500 Accessibility Upgrades and Environmental Improvements Therefore be it resolved that the City of Pickering attests that it will continue to contribute its share of the required funding for the aforementioned projects; And be it further resolved that actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; And be it further resolved that the City of Pickering will ensure that the project will be completed; And be it.further resolved that the appropriate City of Pickering officials be-authorized to take the necessary action to give effect thereto. Resolution # 11 /11 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2011-01, dated January 10, 2011, be adopted. Carried 20 i Ci,q Council Meeting Minutes ' Monday, January 17, 2011 D. "T 7:30 PM Council Chambers (VIII) By-laws 7096/11 Being a by-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. (By-law attached) 7097/11 Being a by-law to dedicate Blocks 175, 176, Plan 40M-1810 and Block 25, Plan 40M-2056, Pickering, as public highways. (By-law attached) 7098/11 Being a by-law to dedicate that part of Lot 3, Plan 282, Pickering, being Part 72, Plan 40R-25121 as public highway (Rockwood Drive) 7099/11 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2011 7100/11 Being a by-law to authorize the Stormwater Management Facility. #4 and related storm sewer construction, and land acquisition on lands north of Third Concession Road in the City of Pickering and the issuance of debentures therefor in the amount of $2,000,000. 7101/11 Being a by-law to authorize the Urbanization of Third Concession Road (BR-1), east of Brock Road in the City of Pickering and the issuance of debentures therefor in the amount of $806,000.. 7102/11 Being a by-law to authorize the Urbanization of Brock Road.(DH-15) on both sides from the Third Concession Road to the CPR underpass in the City of Pickering and the issuance of debentures therefor in the amount of $534,000. 7103/11 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2011. 7104/11 Being a by-law to authorize the roof reinforcement at East Shore Community Centre in the City of Pickering and the issuance of debentures therefor in the. amount of $150,000. 7105/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7096/11 to 7105/11, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. 21 I City o~ Council Meeting Minutes Monday, January 17, 2011 7:30 PM PICKT Council Chambers Carried (IX) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 12/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried, 1. Appointments to Boards and Advisory Committees of Council for 2010 - 2014 Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution # 13/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That the following appointments be confirmed thereto for a term to -expire on, November 30, 2014. a) Regional Appointments Durham Region Transit Advisory Committee (TAC) Paul Przybylo Durham Trail Coordinating Committee Kathy Borisko Durham Environmental Advisory Committee (DEAC) 22 Council Meeting Minutes Monday, January 17, 2011 7:30 PM Council Chambers Bryan Buttigieg b) Appointments to Advisory Boards and Committees . Heritage Pickering Advisory Committee Denise Rundle Lars Svekis (X) Other Business 1. The Chief Administrative Officer was requested to action the following a) Councillor Dickerson requested the Chief Administrative Officer to look into the accessibility issues at the Greenwood Library. He requested a synopsis of Heritage Pickering's comments on this issue. (XI) Confirmation By-law By-law Number #7106/11 .Councillor Pickles, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 17, 2011. Carried (XII) Adjournment Moved by Councillor O'Connell Seconded by Councillor McLean That the meeting be adjourned at 9:31 pm. Carried Dated this 17th day of January, 2011 Mayor D~Rj n tJ SCI~~~~1n Debbie Shields City Clerk 23