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HomeMy WebLinkAbout07/09/2010 (Joint) Citq co Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer C. Rose - Manager, Policy M. Wouters - Manager, Development, Review & Urban Design R. Pym - Principal Planner, Development Review 1. James - Planner II D. Shields - City Clerk L. Harker - Coordinator, Records & Elections (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (11) DELEGATIONS i John Mutton appeared before the Committee in support of the Fair Wage Policy, Report CS 30-10. Mr. Mutton advised the Committee that Mr. Dorgan and Mr. Cochrane were also supporting a Fair Wage Policy but could not attend this evenings meeting. He noted that they would all be available to answer questions at the September 13, 2010 Council meeting. Mr. Mutton respectfully requested that the Committee support and approve Recommendation 2 to Report CS 30- 10. 1 Crtq "0 Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson (III) PART `A' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development Report PD 27 -10 Zoning By-law Amendment - A 5/10 Chieftan Developments Inc. on behalf of Conseil scolaire de district du Centre-Sud-Ouest 2265 Brock Road (Part of Lot 18, Concession 2, Part 3 40R-20062) City of Pickering David Brand, a representative for Chieftan Developments Inc., appeared before the Committee in support of Report PD 27-10. Mr. Brand advised the Committee that the Board was still reviewing some technical issues with the site. Mr. Brand questioned whether the City would be able to approve the by-law but, place language in the by-law to allow for the repeal of the by-law if the School Board decided not to use the site. He noted that the School Board would be meeting on September 20th to discuss the application. Sylvie Landry, 989 Rambleberry.Avenue, a Trustee for the Conseil scolaire de district du Centre-Sud-Ouest, appeared before the Committee in support of Report PD 27-10. Ms. Landry has been working towards this school for some time now and wants to reiterate that the school board is in support of this school. A question and answer period ensued. Committee sought clarification from staff on whether Mr. Brand's request to repeal the zoning by-law, if required, could be done once Council has approved it. The Director, Planning and Development noted that staff would investigate the process and report back at the Council Meeting on September 13, 2010. RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Littley 1. That Report PD 27-10 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 5/10 be approved to permit a school use with associated day nursery and to rezone valley lands to open space on lands being Part of Lot 18, Concession 2, Parts 2 and 3, 40R- 20062; and 2 II Cif Joint Planning & Development and _ Executive Committee Meeting Minutes Pic-, FUNG Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 5/10, as set out in Appendix I to Report PD 27-10, be forwarded to City Council for enactment. CARRIED 2. Director, Planning & Development, Report PD 28-10 Growth Strategy Program Pickerinq Official Plan Review A question and answer period ensued. RECOMMENDATION. Moved by Councillor Johnson Seconded by Councillor O'Connell 1. That Report PD 28-10 of the Director, Planning & Development respecting the status of the Pickering Growth Strategy Program, be received for information; and 2. Further, that Report PD 28-10 be forwarded to the Region of Durham and the Ministries of Municipal Affairs and Housing, and Energy and Infrastructure. CARRIED Councillor Littley was not in attendance for the vote on Report PD 28-10. 3. Director, Planning & Development, Report PD 29-10 Zoning By-law Amendment Application A 19/09 Commercial Focus Advisory Services on behalf of 2143087 Ontario Ltd. 2055 Brock Road (Part of Lot 18, Concession 2) City of Pickering Stephen Fagyas, Commercial Focus Advisory Services, appeared before the Committee in support of Report PD 29-10. Mr. Fagyas advised the Committee that they have been working collaboratively with the City's Planning & Development staff but have not had the same success with the Conservation 3 Crrq oo Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson Authority, who have not yet provided a Terms of Reference and keep putting up road blocks to the process. Irene Takeda, 1622 Rayleen Crescent, appeared before the Committee in opposition to Report PD 29-10. Ms. Takeda noted her concerns with the additional traffic to the area this application would create. She noted that her street continually has problems with parking issues that the mosque is creating. Ms. Takeda feels that the development of this property will not alleviate current parking issues but will make them worse. Khan Muhammad Amir, 2392 Annanwood Drive, appeared before the Committee in support of this application as he believes it will bring more jobs to the City. Joshi Vijay, 1665 Avonmore Square, appeared before the Committee in support of this application as it will bring more jobs to the City. Mr. Vijay provided some suggestions to ease the traffic congestion in this area. A question and answer period ensued which focused primarily on the parking and traffic issues in the area. RECOMMENDATION Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report PD 29-10 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 19/09 be approved to permit the first phase of a mixed use development with an "(H)" Holding symbol on lands being Part of Lot 18, Concession 2; and 3. Further,. that the zoning by-law to implement the first phase of Zoning By- law Amendment Application A 19/09, as set out in Appendix I to Report PD 29-10, be forwarded to City Council for enactment. CARRIED 4. Director, Planning & Development, Report PD 30-10 Cougs (Valleyfarm) Ltd. Plan of Subdivision 40M-2089 Final Assumption of Plan of Subdivision 4 Cis Joint Planning & Development and Executive Committee Meeting Minutes PICREMG Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report PD 30-10 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M-2089 be received; 2. That the highway being Avonmore Square within Plan 40M-2089 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2089, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 36, 39 to 49 and Lennox Lane; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2089, save and except from Blocks 36, 39, 40, 41, 47 and 48, be released and removed from title. CARRIED Mayor Ryan left the meeting at 10:00 pm. The Committee recessed at 10:00 pm and reconvened at 10:10 pm. (IV) PART `B' EXECUTIVE COMMITTEE REPORTS 1. Director, Office of Sustainability, Report OS 02-10 Partners for Climate Protection Program -Status Update RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Council receive Report OS 02-10 providing an update on the City's Partners for Climate Protection Program; 5 Crrs Joint Planning & Development and Ana. ~ ~ Executive Committee Meeting Minutes PICRE Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That Council endorse the Five year Corporate Emissions Reduction Strategy outlined in Attachment 1 to this Report and direct staff to proceed as set out in that Strategy; and 3. That a copy of this Report be forwarded to the Federation of Canadian Municipalities' Partners for Climate Protection Office. CARRIED 2. Director, Operations & Emergency Services, Report OES 19-10 Tender for Dunmoore Tennis Court Reconstruction RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report OES 19-10 of the Director, Operations & Emergency Services regarding the tender for Dunmoore Tennis Court Reconstruction be received; 2. That Tender T-8-2010 submitted by Court Contractors Ltd. for the Tennis Court Resurfacing Project in the amount of $139,894.00 (HST included) be accepted; 3. That the total gross project cost of $156,708 (HST included) including the tender amount and other associated costs and the total net project cost of $141,120 be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the project as follows: a) that the sum of $140,000 to be financed by the issue of debentures by the Regional Municipality of Durham over a period not exceeding five (5) years; b) the balance sum of $1,120 to be funded from the 2010 Current Budget; c) that the annual repayment charges in the amount of approximately $31,890 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the loan is- repaid, and any financing cost to be paid out of the Current Budget; 6 Joint Planning & Development and Executive Committee Meeting Minutes PICKEIRPNIG Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson d) the Director, Corporate Services & Treasurer has updated the City's 2010 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the Director, Corporate Services & Treasurer be authorized to take necessary action in order to give effect hereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 20-10 Creative Outdoor Advertising (COA) -Extension of Recycling Bin Agreement RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report OES 20-10 of the Director, Operations & Emergency Services concerning Creative Outdoor Advertising be received; 2. That Staff be authorized to exercise an extension of the Agreement with Creative Outdoor Advertising for an additional five years, commencing September 15, 2010 and ending on September 14, 2015; and 3. That appropriate officials be authorized to take action to finalize the terms of the extension Agreement, and that the Mayor and Clerk be authorized to execute the extension agreement. CARRIED 4. Director, Operations & Emergency Services, Report OES 21-10 Roof Replacement - Pickering Public Library -Tender No. T-16-2010 7 Citq Joint Planning & Development and Executive Committee Meeting Minutes CKE Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report OES 21-10 of the Director, Operations & Emergency Services regarding Roof Replacement at Pickering Public Library be received, 2. That Tender T-16-2010 submitted by T. Hamilton & Sons Roofing at a cost of $265,504.80 (HST included) be accepted; 3. That the total gross project cost of $296,692 (HST included) and a net project cost of $296,692 including the tender amount and other associated costs be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $140,000 to be funded from the Federal Gas Tax Grant, as provided for in the 2010 approved Capital Budget for the Library be increased to $267,180; b) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 5. Director,. Operations & Emergency Services, Report OES 23-10 No Parking By-law, Glenanna Road -Amendment to By-law 6604/05 and By-law 7018/10 to Accommodate the Implementation of Bike Lanes RECOMMENDATION Moved by Councillor McLean Seconded by Councillor O'Connell 8 Call oo _ Joint Planning & Development and Executive Committee Meeting Minutes PIG(E Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 1. That- Report OES 23-10 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 and By-law 7018/10 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. REFERRED LATER IN THE MEETING (See following motion) That Report OES 23-10 be referred back to staff for further investigation. CARRIED 6. Director, Operations & Emergency Services, Report OES 24-10 Request for Proposal 'No. RFP-8-2010 - Consulting Services for a Feasibility Study and - Municipal Class Environmental Assessment for - Pickering Operations Centre RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report OES 24-10 of the Director, Operations & Emergency Services regarding RFP-8-2010 for consulting services to undertake a feasibility study and Class Environmental Assessment for the Pickering Operations Centre be received; 2. That the proposal submitted by AECOM dated August 5, 2010 in the amount of $90,241.80 (HST included) and a net cost of $81,265.54 be accepted; 3. That the total net project cost consisting of consulting and contingency costs of $100,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the consulting costs plus contingencies in the amount of $100,000 as approved in the 2009 Capital Budget from the Provincial Grant - Investing in Ontario; and 9 Citq Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 30-10 Fair Wage Policy A question and answer period ensued. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 30-10 of the Director, Corporate Services & Treasurer be received; and, the Council of the City of Pickering implement a Fair Wage Policy as follows: a) The attached Fair Wage Policy for Industrial, Commercial and Institutional Contracts exceeding $1 million to require that all contractors bidding on contracts for the City provide wages, benefits and hours to their employees in compliance with the City's Fair Wage Policy be adopted; b) The Director, Corporate Services & Treasurer be authorized to establish and implement a Fair Wage Policy process and undertake any required actions; c) That the appropriate officials of the City of Pickering be given authority to give effect thereto; d) The Director, Corporate Services & Treasurer be authorized to approach the appropriate staff of the City of Toronto for compliance investigation and enforcement purposes and execute any necessary arrangements or agreements. REFERRED LATER IN THE MEETING (See following motion) 10 Czar Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor McLean Seconded by Councillor Littley That Report CS 30-10 be referred back to staff for further investigation. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 31-10 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell That Report CS 31-10 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 33-10 Tender/Contract Approval -Councils' Summer Recess RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 33-10 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 2. Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Councils' summer recess being Tender No. T-12-2010, Supply & Delivery of One (1) 16 Foot Wide Area Mower; Tender No. T-13-2010, Supply & Delivery of Two(2) One Ton Trucks with Dump Body, Quotation No. Q-54-2010, Supply & Delivery of Two (2) Hybrid SUV 4WD and Tender No. T-15-2010, Valley Farm Sidewalk & Boulevard and Glenanna Road Streetscaping. CARRIED 11 Ciro Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 10. Director, Corporate Services & Treasurer, Report CS 35-10 Cash Position Report as at June 30, 2010 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell That Report CS 35-10 from the Director, Corporate Services & Treasurer be received for information. CARRIED 11. Director, Corporate Services & Treasurer, Report CS 36-10 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 36-10 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 12. Director, Corporate Services & Treasurer, Report CS 37-10 2010 Assessment Appeals RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 37-10 of the Director, Corporate Services & Treasurer regarding 2010 assessment appeals be received; 12 Citli o~ _ Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That Council approve the filing of the assessment appeals by Municipal Tax Equity for 2010 for the following roll numbers: 18-01-202-022-047-68 and 18-01-020-016-120-00; 3. That the attached By-law providing for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate Services & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 13. Director, Corporate Services & Treasurer, Report CS 38-10 Municipal Performance Measurement Program - Provincially Mandated Public Report of Performance Measures RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell It is recommended that Report CS 38-10 from the Director, Corporate Services & Treasurer be received and forwarded to Council for information. CARRIED (V) OTHER BUSINESS 1. The Chief Administrative Officer was requested to action the following: a) Councillor Pickles requested information from staff regarding the widening of Altona Road by Strouds Lane to explore a pedestrian walkway. Councillor Pickles requested that staff discuss this possibility with TRCA and,the Region of Durham and questioned whether an animal crossing was being considered. b) Councillor Pickles expressed his disappointment regarding the demolition of heritage buildings on, Federal lands by the Federal government. He 13 Cif Joint Planning & Development and Executive Committee Meeting Minutes ICKE Tuesday, September 7, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson requested staff to continue to keep Council informed with any updates regarding the status of these buildings. c) Due to the receipt of a petition from residents, Councillor Pickles and Councillor Johnson requested that staff provide an update to Council with regards to the 407 intersection in Greenwood. d) Councillor McLean requested clarification on how York Region determines their notification radius and stated that he was concerned that it was too small. e) Councillor McLean gave notice that he would be bringing forth a Notice of Motion stating that York Region should be advised that the City of Pickering will not be taking any of their fill within the City of Pickering. f) Councillor Johnson requested information on the City's procedures and budget for tree pruning and also requested a status update on the widening of Finch Avenue. and placement of sidewalks between Rosefield Road and Valley Farm Road. (VI) ADJOURNMENT The meeting adjourned at 10:30 pm. i 14