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HomeMy WebLinkAbout09/02/2009 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk G. Paterson D. Wilcox - (Acting) Chief Administrative Officer - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. (Acting) Chief Administrative Officer, Report CAO 02-09 Sustainable Pickering -2008 Update and 2009 Work Proqram The (Acting) Chief Administrative Officer responded to questions of the Committee with respect to Report CAD 02-09. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Council receive Report CAD 02-09 of the (Acting) Chief Administrative Officer providing an update on the 2008 Sustainable Pickering initiative and 2009 work program; 2. That Council authorize staff and the Sustainable Pickering Advisory Committee to continue to work on the City's Sustainable Pickering initiative with the 1 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell continued assistance in 2009 of Durham Sustain Ability as outlined in this Report; and 3. That Council agree to the City's participation in "Earth Hour" on March 28, 2009 and authorize staff and the Sustainable Pickering Advisory Committee to take the appropriate actions to engage residents, business and institutions to also participate in this event. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 01-09 City Policy ADM 060 -Records Manaqement Policy RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 01-09 of the Director, Corporate Services & Treasurer be received; 2. That Policy ADM 060 Records Management Policy, be approved; and 3. That the appropriate officials be given the authority to give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 02-09 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 02-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 2 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, Report OES 08-09 Telus Mobility Lease Renewal Sideline 24. Between Hiqhwav 7 and Hiqhwav 407 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 08-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement with TM Mobile Inc. ("Tel us") substantially on the terms set out in this Report. CARRIED (II) OTHER BUSINESS a) Proclamation - Black History Month The Committee was provided as a handout correspondence dated February 5, 2009 from the Supervisor, Culture & Recreation, on behalf of the Pickering Advisory Committee on Race Relations & Equity, requesting to proclaim the month of February as Black History Month, and further outlining scheduled events. Moved by Councillor Pickles Seconded by Councillor McLean That the rules of procedure be suspended in order to introduce a motion with respect to proclaiming February Black History Month. CARRIED 3 Executive Committee Meeting Minutes Monday, February 9,2009 7:30 pm - Council Chambers Chair: Councillor O'Connell RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean That the month of February be proclaimed Black History Month in the City of Pickering and that the Pickering Advisory Committee on Race Relations & Equity be so advised. CARRIED b) Councillor Pickles advised that he would be bringing forth a Notice of Motion at the February 17, 2009 meeting of Council with respect to election financing. The Chief Administrative Officer was requested to action the following: c) Councillor McLean requested an update report on the True Sport Community bursary, specifically on the number of children that have benefited from the bursary, the sports that they participated in and the financial status to date. He noted that it is also important that Bell Canada, who donated the bursary was updated on the success of the program. (II) ADJOURNMENT The meeting adjourned at 8:11 pm. 4