The URL can be used to link to this page

Home My WebLink About08/09/2008 hD Executive Committee Meeting Minutes Monday, Septem ber 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma G. Paterson D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 22-08 APT A Wrap-up - Financial Implications RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CS 22-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer (Treasurer of APTA) to close the accounting books of APTA in the manner indicated in this report, or as may be satisfactory to the Treasurer and proceed with closing APTA's bank account once all final entries are settled; 1 Executive Committee Meeting Minutes Monday, September 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 61 3. That Council terminate the Merger Agreement dated August 8, 2001 between Pickering and Ajax with regard to Transit Services to officially dissolve APTA; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 23-08 APT A Wrap-up - City's Financial Implications RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CS 23-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer to settle all financial matters between APTA and the City of Pickering in the manner indicated in this report, or as may be satisfactory to the Treasurer; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 35-08 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 35-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 2 ./ 2 !j Executive Committee Meeting Minutes Monday, Septem ber 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 4. Director, Corporate Services & Treasurer, Report CS 37-08 Implementation of Frenchman's Bay - West Shore Neiqhbourhood Watch RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That the letter from the Durham Regional Police Service dated July 7, 2008 endorsing the establishment of the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering be received; and, 2. That the Council of the Corporation of the City of Pickering hereby endorse the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 38-08 Municipal Performance Measurement Program - Provincially Mandated Public Reportinq of Performance Measures A question and answer period ensued. Discussion ensued with respect to the cost of operating costs for paved versus unpaved roads. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 38-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 39-08 2008 Final Tax Due Dates for Commercial, Industrial, and Multi-Residential Realty Tax Classes 3 Executive Committee Meeting Minutes Monday, September 8,2008 7:35 pm - Council Chambers Chair: Councillor Dickerson ....-,z '.I ,) RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report CS 39-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2008 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 15th, 2008; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 41-08 Cash Position Report as at June 30. 2008 General discussion ensued on this matter. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 41-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 4 64 Executive Committee Meeting Minutes Monday, September 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 8. Director, Operations & Emergency Services, Report OES 25-08 Tennis Court Roof Replacement - Pickering Recreation Complex -Tender No. T-15-08 RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Tender Report T-15-2008 regarding the Tennis Court Roof Replacement - Pickering Recreation Complex be received; 2. That Tender T-15-2008 submitted by Triumph Aluminum and Sheet Metal Inc., at a cost of $184,590.00 (GST and PST included) be accepted; 3. That the cost of providing a 25 year warranty as noted above, in the amount of $5,716.36 (GST included) be added to the contract; 4. That the total gross project cost of $215,505.36 (GST included) and a net project cost of $205,243.20 including the tender amount and other associated costs be approved; 5. That Council Authorize the Director, Corporate Services and Treasurer to finance the project as follows; a) the sum of $100,000.00, as provided for in the 2007 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; b) the additional sum of up to $105,000.00, as provided for in the 2008 approved Capital Budget to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; c) the balance amount of $243.20 to be funded from the 2008 Current Budget; d) the annual repayment charges in the amount of approximately $46,700.00 included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that his loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and 5 Executive Committee Meeting Minutes Monday, September 8,2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 6 .5 would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED V) OTHER BUSINESS a) Councillor Johnson advised that he had accepted the nomination for the Conservative Party for the upcoming Federal election. He advised that he looked forward to this challenge and would issue a formal statement next week. (VI) ADJOURNMENT The meeting adjourned at 8:02 pm. 6