The URL can be used to link to this page

Home My WebLink About09/06/2008 ...~ 6 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma N. Carroll G. Paterson D. Shields K. Senior - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Deputy Clerk - Manager, Accounting Services (I) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of the Executive Committee was held prior to the regularly scheduled meeting. Moved by Councillor Dickerson Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of security of the property of the municipality. CARRIED 1 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles '7 1. Director, Corporate Services & Treasurer, Confidential Report CS 30-08 Audit Matters - Update Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Mayor Ryan Seconded by Councillor O'Connell That the recommendation as contained in the In Camera minutes of June 9, 2008 be adopted. CARRIED IN OPEN SESSION (II) PRESENTATIONS 1. Sarah Baliski Re: Fairport Road Citizens for Traffic Calming Presentation of Traffic Calminq Plan Sarah Baliski representing the Fairport Road Citizens for Traffic Calming Committee appeared before the Committee and gave a presentation on the progress to date of the Committee. She stated that they had researched ideas and developed a plan. She noted that the Committee followed specific guidelines while developing the plan which included safety first, avoiding the creation of new problems, the consideration of emergency vehicles, buses, trucks and snow removal equipment and also financial considerations. The overall goal of the plan is to slow traffic down by way of traffic calming devices and visual distractions. The choice of calming devices was determined by cost and effectiveness, with no major structural changes. Ms. Baliski noted to the Committee that the group was hoping to create a community thoroughfare safe for people and pets and one that would be safe for driving, walking or biking. 2. Gayle Clow Re: Fairport Road Citizens for Traffic Calming Presentation of Traffic Calminq Plan Gayle Clow representing the Fairport Road Citizens for Traffic Calming Committee appeared before the Committee and gave a presentation on the types of traffic calming devices used in the plan. She noted that the plan included roundabouts or traffic circles, islands varying in both size and shape, raised median islands, raised 2 Zi >~ Executive Committee Meeting Minutes Monday, June 9,2008 7:40 pm - Council Chambers Chair: Councillor Pickles intersections or speed tables, raised crosswalks and visual distractions of signage, street painting and landscaping. Ms. Clow noted that all traffic calming devices noted in the presentation were proven to be successful. Ms. Clow noted that this plan could represent the premier test case for traffic calming in Pickering. She also requested that Council forward the recommendations of the Fairport Road Citizens for Traffic Calming to staff for a report and budget considerations and to complete this report by September 2008. Ms. Clow submitted a copy of the plan to the Deputy Clerk. A question and answer period ensued and the Committee requested that the plan be given to Staff for consideration and that staff report back to Council by September 2008. (III) MA llERS FOR CONSIDERA liON 1. Director, Corporate Services & Treasurer, Report CS 27-08 2007 Year End Audit RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report CS 27-08 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2007 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 20-08 Hiring of Consultant to Implement Public Sector Accounting Board (PSAB) 3150 ReportinQ Requirements RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 3 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers. Chair: Councillor Pickles i~ C) 1. That Report CS 20-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to engage the firm of TCA Consulting Limited to assist the municipality in implementing the reporting requirements of Public Sector Accounting Board (PSAB) 3150 as provided in the 2008 Current Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRI ED 3. Director, Corporate Services & Treasurer, Report CS 24-08 2007 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Littley That Report CS 24-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 26-08 Investment Portfolio Activity for the Year Ended December 31, 2007 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean That Report CS 26-08 of the Director, Corporate Services & Treasurer be received for information. CARRI ED 4 " '1 4 \) Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 5. Director, Corporate Services & Treasurer, Report CS 28-08 Development Charqes - Annuallndexinq RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 28-08 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2008 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 7.2 percent being the annual increase in the Construction Price Statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2008; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 29-08 2008/2009 Property and Liabilitv Insurance Renewal RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 29-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2008, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2008 to June 30, 2009 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and 5 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles /1 1 '+ I further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as it becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 31-08 2008 Assessment Appeals RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 31-08 of the Director, Corporate Services & Treasurer regarding 2008 assessment appeals update be received; 2. That Council approve the filing of the assessment appeals by Municipal Tax Equity for 2008 for the following roll numbers: 18-01-020-016-146-00, 18-01- 030-020-189-35,18-01-030-020-189-90 and 18-01-030-020-202-00; 3. That the attached By-law providing for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate Services & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 6 ,; 2 Executive Committee Meeting Minutes Monday, June 9,2008 7:40 pm - Council Chambers Chair: Councillor Pickles 8. Director, Corporate Services & Treasurer, Report CS 32-08 Leash Free Areas Within the City of Pickerinq Moved by Councillor McLean Seconded by Councillor Littley That the rules of procedure be suspended in order to hear a delegation from the Leash Free Working Group. CARRIED Nicole Scarlett appeared before the Committee representing the Leash Free Working Group and explained the process that was followed in determining the location for the first Leash Free Park. She noted that the group was open to suggestions and help from the City in order to make the Leash Free Parks a success. Mr. G Desroches, 1633 Dreyber Court, appeared in opposition to the Leash Free Park being located at Diana Princess of Wales Park. A question and answer period ensued. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CS 32-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering establish a leash free area on Valley Farm Road Hydro Lands, included with Report CS 32-08 as Attachment No.1, for a six month trial period; 4. That a volunteer Leash Free Working Group be officially formed and work with City staff during the six month trial period to monitor the leash free area; 5. That By-law 5495/99 Parks and By-law 6811/07 Responsible Pet Ownership be amended to allow dogs to be off leash in City designated Leash Free Areas; and 7 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles : I 'f ,J 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 9. Director, Operations & Emergency Services, Report OES 18-08 Single Sourcing the Purchase of a Vehicle Exhaust Extractor System Apparatus RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Dickerson 1 . That Report OES 18-08 of the Director, Operations & Emergency Services regarding single sourcing the acquisition of a vehicle exhaust extractor system be received; 2. That the use of the single sourcing process for the procurement of a fixed mounted vehicle exhaust extraction system for Fire Station #6 (Finch Ave.) City of Pickering Fire Services be approved and that Nederman Canada being the sole provider for this specific system be identified as the single source provider of the unit; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRI ED (V) OTHER BUSINESS Councillor O'Connell gave notice of her intention to bring a Notice of Motion forward at the June 16th Council Meeting on the reinstatement of the Audit Committee. (VI) ADJOURNMENT The meeting adjourned at 9:50 pm. 8