The URL can be used to link to this page

Home My WebLink About09/10/2007 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 35 PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 37-07 E 9-1-1 P.E.R.S. Updated Telephone System Policy and Procedure Manual RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That the Report from the Finance and Administration Committee of Regional Council held on June 20,2007 be received; 2. That the updated agreement for the E9-1-1 P.E.R.S. Telephone System Policy and Procedure be approved; 3. That the Mayor and City Clerk be authorized to sign the agreement; and 1 36 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 4. That the approved and signed agreement be returned to Durham Regional Council with a copy of this Council Resolution. CARRIED 2. Director, Operations & Emergency Services, Report OES 42-07 Pickering Soccer Club Ontario Trillium Foundation Grant Application Reauirement A brief discussion ensued on this matter. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Report OES 42-07 of the Director, Operations & Emergency Services regarding a Pickering Soccer Club Ontario Trillium Foundation Grant Application be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Pickering Soccer Club project to upgrade an existing soccer pitch with artificial turf, will be permitted to remain at Kinsmen Park for a period of ten (10) years; and 3. That in the event a sublicence agreement is required by the Trillium Foundation, Council approve a new sublicence agreement between the City of Pickering and the Pickering Soccer Club that is in the form and substance acceptable to the Director, Operations & Emergency Services and City Solicitor. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 36-07 Changes to Responsible Pet Ownership By-law Update to Fees & ChanQes By-law Ms. Hana Sedlacek, 840 Bern Avenue, Pickering, appeared before the Committee with respect to the Responsible Pet Ownership by-law. She outlined a recent attack on her Maltese Bichon by a Rottweiler. She stated that there should be a law to muzzle all aggressive breeds of dogs and that the Ontario law for these breeds should be changed and more tightly regulated. 2 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 3 7 Brief discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 36-07 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6693/06, being the Responsible Pet Ownership by-law, be repealed and a new Responsible Pet Ownership by-law be adopted to reflect housekeeping changes; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 38-07 Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Manaaement Proaram RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 38-07 of the Director, Corporate Services & Treasurer regarding Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Management Program be received for information; and 2. That Council approve in principle the capital asset definition for vehicles and equipment - as a tangible asset with a life expectancy of at least two years and the purchased or donated value must be at least $5,000.00. CARRIED 3 38 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 5. Director, Corporate Services & Treasurer, Report CS 43-07 Investment Portfolio Activitv for the Year Ended December 31.2006 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley That Report CS 43-07 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 44-07 Final Approval for Financing of Council Approved Capital Projects - Internal Loans and External Borrowino Throuoh the Issuance of Debentures RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 44-07 from the Director, Corporate Services & Treasurer be approved; 2. That Council approve the internal loans of up to $597,000 to be borrowed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and, 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,070,000 for the projects listed on Attachment 2 in the indicated amounts, for the following terms; 4 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 39 Terms Amount 5-Year $ 210,000 10-Year 980,000 15-Year 880,000 Total $ 2,070,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 4. That the costs of undertaking the financing, currently estimated at up to approximately $20,000, be charged to the 2007 Current Budget, General Government Loan Repayment; 5. That the estimated annual repayment costs of principal and interest for both internal loans and external debentures amounting to approximately $369,000 be included in the 2008 Current Budget and thereafter until the loan is repaid; 6. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 7. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 5 40 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 8. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 9. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be enacted; and, 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 45-07 Tender/Contract Approval Councils' Summer Recess RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 45-07 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and 2. Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-1-2006, Cleaning Services, Tender No. T- 4-2007 David Farr Park Dam Removal Project and Request for Proposal No. RFP-2-2007 Health & Safety Consultant Service, Standard Operating Procedures. CARRIED (II) OTHER BUSINESS (III) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson The meeting adjourned at 8:05 pm. 6