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HomeMy WebLinkAboutSeptember 17, 2007 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn N. Carroll 1. Melymuk G. Paterson A. Allison D. Bentley R. Holborn D. Shields Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 01 - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Division Head, Municipal Property & Engineering - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor Johnson made a declaration of interest under the Municipal Conflict of Interest Act with respect to the Notice of Motion regarding the Reimbursement of Legal Fees as he felt the decision regarding this motion would have a direct impact on a possible legal matter he could have in the future. Councillor Johnson did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean 1 Council Meeting Minutes 02 Monday, September 17, 2007 7:30 PM Council Chambers Council Meeting Minutes July 23, 2007 Planning & Development Committee Minutes September 4, 2007 In Camera Council Minutes, September 10, 2007 In Camera Executive (Audit) Committee Minutes, September 10, 2007 Executive (Audit) Committee Minutes, September 10, 2007 Executive Committee Minutes, September 10,2007 (IV) PRESENTATIONS 1. Presentation of Certificates Adopt a Park - Douglas Park And Maior Oaks Park Mayor Ryan presented certificates to the Frenchmans Bay Community Association for adopting Douglas Park and the Environmental Factor for adopting Major Oaks Park. Mayor Ryan noted that the partnership with businesses and community groups is very important because it enhances our parks. (V) DELEGATIONS 1. Mark Holland, MP Ajax-Pickering Update on Federal Issues Mark Holland, MP Ajax-Pickering, appeared before Council to provide an update on Federal issues. Mr. Holland noted his investigation into the GTAA Needs Assessment for the proposed Pickering airport and stated his concerns with the information coming from that report. He stated that he would be speaking to the House of Procedural Affairs with regards to this report. Mr. Holland also noted his concerns with the management and upkeep of the heritage properties in the area. Mr. Holland noted that he had been investigating the long-term storage of nuclear waste and stated his concerns with no public input into this matter. He also noted that he would continue to lobby for direct municipal communication on infrastructure plans. 2. Jim Witty, 2007 Campaign Co-Chair United Way Aiax-Pickerino-Uxbridoe Jim Witty, Co-Chair, United Way of Ajax-Pickering-Uxbridge, appeared before Council to provide an update on the 2006 Campaign. Mr. Witty presented the United Way DVD for the campaign and thanked Council and noted that they looked forward to their continued support. 2 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 03 3. Stephen Little, Member, Accessibility Advisory Committee Kelly Collins, Chair, Accessibility Advisory Committee Re: Director, Operations & Emergency Services, Report OES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration Stephen Little of the Accessibility Advisory Committee, appeared before Council to submit the 2008 Annual Accessibility Plan. Mr. Little stated that the Committee required more input from the disabled citizens of Pickering and stated that access had to become part of everyday culture. Mr. Little thanked Council for their continued support. 4. Paul LaFrance Re: Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 Submission Under Ontario Heritage Act 2390 Rosebank Road Paul LaFrance appeared before Council in support of Heritage Permit Application 002/07. Mr. LaFrance reviewed what had happen with the application since the last time it had come to Council. He stated that his family loved living in Pickering and was willing to work with Heritage Pickering in order to complete the renovations on his house and keep the heritage aspect of the building and area. (VI) CORRESPONDENCE 1. CORR. 43-07 J.D. LEACH, CITY CLERK CITY OF VAUGHAN CLERK'S DEPARTMENT 2141 Maior Mackenzie Drive. VauQhan. ON L6A 1T1 Resolution # 167/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 43-07 from J.D. Leach, City Clerk, City of Vaughan advising that at a meeting held June 25, 2007, Council adopted a resolution regarding special policy areas be endorsed. CARRIED 3 Council Meeting Minutes t Ii 04 Monday, September 17, 2007 7:30 PM Council Chambers 2. CORR. 44-07 DAN VAN LONDERSELE, CHAIR ONTARIO 9-1-1 ADVISORY BOARD C/O Peel Regional Police T elecommun ications 7750 Hurontario Street Brampton. ON L6V 3W6 Resolution # 168/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 44-07 from Dan Van Londersele, Chair, Ontario 9-1-1 Advisory Board, requesting financial assistance for the implementation and operation of 9- 1-1 Emergency Number systems in Ontario be endorsed and that the City of Pickering donate $200.00 and send a letter to the Province of Ontario noting that the Province should be funding the Ontario 9-1-1 Advisory Board. CARRIED 3. CORR 45-07 MICHAEL BENDER MANAGER, CONSERVATION LANDS TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview. ON M3N 1 S4 Resolution # 169/07 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 45-07 from Michael Bender, Manager, Conservation Lands, Toronto and Region Conservation, requesting the City of Pickering participate on the Glen Major Forest & Walker Woods Stewardship Committee be referred to the Director, Planning and Developmentto report. They are seeking a staff representative and an elected official to join the Committee CARRIED 4 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 05 4. CORR. 46-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East. Whitby. ON L 1 N 6A3 Resolution # 170/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 46-07 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on June 20,2007, Council adopted a resolution regarding the Status of Regional Cycling Plan Study, and requesting comments regarding the plan and plan implementation including priorities and financing options by October 15, 2007 be referred to the Director, Operations & Emergency Services to report. CARRIED 5. CORR. 47-07 Linda Roberts, Committee Coordinator Advisory Committee on Race Relations & Equity 2007 Workplan Resolution # 171/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 47-07 regarding the Advisory Committee on Race Relations & Equity's 2007 workplan be received as information. CARRIED 6. CORR. 48-07 Carol Redmond Pickering Museum Village Advisory Committee 2007 Workplan Resolution # 172/07 Moved by Councillor Dickerson Seconded by Councillor Pickles 5 Council Meeting Minutes 06 Monday, September 17,2007 7:30 PM Council Chambers That CORR. 48-07 regarding the Pickering Museum Village Advisory Committee's 2007 workplan be received as information. CARRIED 7. CORR. 49-07 JENNIFER MEYER RESOURCE DEVELOPMENT MANAGER UNITED WAY OF AJAX-PICKERING-UXBRIDGE 230 Westney Road South, Suite 303 Aiax. ON L 1S 7J5 Resolution # 173/07 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 49-07 from Jennifer Meyer, Resource Development Manager, United Way of Ajax-Pickering-Uxbridge requesting the week of September 17 - 21,2007 be proclaimed "United Way Week". CARRIED 8. CORR. 50-07 PETER TAYLOR & ASSOCIATES INC. DEVELOPING EMOTIONAL INTELLIGENCE 409 Masson Street Oshawa. ON L 1 G 4Z7 Resolution # 174/07 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 50-07 from Peter Taylor, President, Durham Chapter of the Canadian Society of Training and Development, requesting the week of September 24 - 28, 2007 be proclaimed "Learn @ Work Week" . CARRIED 6 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 07 (VII) COMMITTEE REPORTS a) REPORT PO 2007-04 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 22-07 Sandbury Building Corporation - Plan of Subdivision 40M-1480 Fulco Automotive Limited - Plan of Subdivision 40M-1500 Grand Oak Homes (Eastern Division) Inc. - Plan of Subdivision 40M-1511 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 22-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1480, 40M-1500 and 40M-1511, be received; 2. That the highways being Lightfoot Place, Rainy Day Drive and Steeple Hill within Plan 40M-1480 be assumed for public use; 3. That the highways being Ashford Drive, Beechlawn Drive, Larksmere Court and Marshcourt Drive within Plan 40M-1500 be assumed for public use; 4. That the highways being Middleton Street, Pepperwood Gate and Beare Court within Plan 40M-1511 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1480, 40M-1500 and 40M-1511, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 60 and 61, Plan 40M-1480 and Block 78, Plan 40M-1500; 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1480, 40M-1500 and 40M-1511, save and except for Block 78, Plan 40M-1500, be released and removed from title. 7 Council Meeting Minutes 08 Monday, September 17,2007 7:30 PM Council Chambers 2. Director, Planning & Development, Report PD 25-07 Pickering Official Plan (POP) Review - Final Work Plan COUNCIL DECISION 1. That Report PD 25-07 of the Director, Planning & Development, regarding a Final Work Plan for the review of the Pickering Official Plan, be received; 2. That the responses to the comments received on the Pickering Official Plan Review as set out in Appendix I - Table 1 to Report PD 25-07, be endorsed; 3. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PD 25-07, be amended on page 3 of the Workplan under 'General Official Plan Review' to reflect that the review should consider the proposed airport designation; 4. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PD 25-07, be endorsed; 5. That staff report back to Council through a workshop on strategies to engage the community, noting that the strategy is to outline the efforts being made to engage the community and to gain meaningful input regarding Pickering Official Plan review and the report is to include efforts made to date and all future initiatives; a proposal for the creation of a Pickering Official Plan Community Advisory Committee and the strategy to engage First Nations Communities; 6. That staff report back to Council through a workshop on the Seaton Neighbourhood planning strategies; and 7. Further, that a copy of Report PD 25-07 be forwarded to the Region of Durham, Ministry of Municipal Affairs and Housing, the Conservation Authorities and those other agencies and members. of the public who provided comments, for information. 3. Director, Planning & Development, Report PD 26-07 Street Name Change of Taunton Road East of Brock Road To "William Jackson Drive" 8 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 09 (Old) Taunton Road legally described as: Firstly: Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188 Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R- 23354 Thirdly: Part Lot 16, Concession 3. beinq Parts 1 to 5. Plan 40R 15548 COUNCIL DECISION 1. That Report PO 26-07 of the Director, Planning & Development be received; and 2. Further, that the process be initiated to change the name of (Old) Taunton Road to "William Jackson Drive" for those lands located east of Brock Road legally described as: a) Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188; b) Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R-23354; and, c) Part Lot 16, Concession 3, being Parts 1 to 5, Plan 40R15548. Resolution # 175/07 Moved by Councillor Littley Seconded by Councillor Pickles That the Report of the Planning Committee PO 2007-04, dated September 4, 2007, be adopted. CARRIED 9 Council Meeting Minutes II . 1 0 Monday, September 17, 2007 7:30 PM Council Chambers b) REPORT EC 2007-08 OF THE EXECUTIVE (AUDIT) COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 29-07 Auditors' Report on Audit Results COUNCIL DECISION That the recommendation as contained in Confidential Report CS 29-07 of the Director, Corporate Services & Treasurer be adopted. 2. Director, Corporate Services & Treasurer, Report CS 33-07 2006 Year End Audit COUNCIL DECISION 1. That Report CS 33-07 of the Director, Corporate Services & Treasurer be received; and, 2. That the 2006 draft Audited Consolidated Financial Statements for the City of Pickering be received and forwarded to Council for approval. Resolution # 176/07 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive (Audit) Committee EC 2007-08, dated September 10, 2007, be adopted. CARRIED c) REPORT EC 2007-09 OF THE EXECUTIVE COMMITTEE 3. Director, Operations & Emergency Services, Report OES 34-07 - Quotation for Parking Lot Improvements - West Shore Community Centre COUNCIL DECISION 1. That Report OES 34-07 regarding the Parking Lot Improvements at the West Shore Community Centre be received; 10 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 1 2. That Quotation No. Q-47-2007 submitted by D. Crupi & Sons Limited for the Parking Lot Improvements at the West Shore Community Centre in the amount of $115,850 (GST extra) be accepted; 3. That the total gross project cost of $148,114 and a net project cost of $139,730 including the quotation amount and other project costs as outlined in Report OES 34-07 of the Director, Operations & Emergency Services be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the net project cost of $139,730 through an internal loan for a period not to exceed 10 years; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 35-07 Lease Agreements - Lease No.: 614201-1 - Don Beer Memorial Park - Lease No.: 614658-1 - Brougham Community Centre - Lease No.: 614280-2 - Museum - Lease No.: 614725-1 - Brouoham Parkette COUNCIL DECISION 1. That Report OES 35-07 of the Director, Operations & Emergency Services regarding lease agreements be received; and 2. That the Mayor and the Clerk be authorized to execute lease agreements between the City and Her Majesty the Queen in Right of Canada respecting the above Lease Agreements for the term from February 1, 2007 to January 31, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. 5. Director, Corporate Services & Treasurer, Report CS 34-07 Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals COUNCIL DECISION That Report CS 34-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals be received for information. 11 Council Meeting Minutes 1 2 Monday, September 17,2007 7:30 PM Council Chambers 6. Director, Corporate Services & Treasurer, Report CS 35-07 Establishment of Marshall Farms Neiahbourhood Watch COUNCIL DECISION 1. That the letter from the Durham Regional Police Service dated July 23, 2007 endorsing the establishment of the Marshall Farms Neighbourhood Watch, be received; and 2. That the Council of the Corporation of the City of Pickering hereby endorse the Marshall Farms Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. 7. Director, Corporate Services & Treasurer, Report CS 39-07 Cash Position Report as at June 30. 2007 COUNCIL DECISION That Report CS 39-07 of the Director, Corporate Services & Treasurer regarding Cash Position as at June 30, 2007 be received for information. 8. Director, Corporate Services & Treasurer, Report CS 40-07 2007 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realty Tax Classes COUNCIL DECISION 1. That Report CS 40-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2007 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12th, 2007; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 12 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 1 3 9. Director, Corporate Services & Treasurer, Report CS 41-07 Section 357/358 of the Municioal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 41-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 42-07 Municipal Performance Measurement Program - Provinciallv Mandated Public Reportinq of Performance Measures COUNCIL DECISION That Report CS 42-07 of the Director, Corporate Services & Treasurer regarding Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures be received for information. Resolution # 177/07 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive Committee EC 2007-09, dated September 10, 2007, be adopted. CARRIED (VIII) REPORTS - NEW AND UNFINISHED 1. Director, Operations & Emergency Services, Report DES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration 13 Council Meeting Minutes 1 4 Monday, September 17, 2007 7:30 PM Council Chambers Resolution # 178/07 Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report OES 38-07 regarding the City of Pickering 2008 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2008 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. CARRIED 3. Director, Operations & Emergency Services, Report OES 36-07 Tender T-2-2007 - Tender for Sheppard Avenue - Reinforced Soil System Resolution # 179/07 Moved by Councillor O'Connell Seconded by Councillor Littley 1 . That Report OES-36-07 regarding the Sheppard Avenue, Reinforced Soil System be received; 2. That Tender T-2-2007 Alternative "A" submitted by Montgomery MacEwen Contracting Limited for the Sheppard Avenue, Reinforced Soil System at a cost of $740,606 (GST included) be accepted; 3. That the total gross project cost of $934,587 (GST included) including the tender amount, and other associated costs and the total net project cost of $881,686 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $880,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; 14 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 5 b) the balance amount of $1,686 to be funded from the 2007 Current Budget; c) the annual repayment charges in the amount of approximately $84,780 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 39-07 Tender T -7 -2007 - Tender for Running Track - Beverlv MorQan Park Resolution # 180107 Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report OES 39-07 of the Director, Operations & Emergency Services be received; and 2. That Tender T-7-2007 submitted by Ancaster Paving Limited for repairing and resurfacing of the existing running track at Beverly Morgan Park at a cost of $125,546.40 (GST included) be accepted; and 15 1 6 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 3. That the total gross project cost of $143,036.40 (GST included) including the tender amount, and other associated costs and the total net project cost of $134,940.00 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) an internal loan of $134,000.00 for a period not to exceed 10 years; b) the balance amount of $940 to be funded from the 2007 Current Budget c) the annual repayment charges in the amount of approximately $17,350.00 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid; d) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing. 5. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 - Submission Under the Ontario Heritaoe Act - 2390 Rosebank Road Resolution # 181/07 Moved by Councillor Pickles Seconded by Councillor McLean 16 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 7 1. That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be approved; 2. That the Heritage Pickering Advisory Committee be consulted for approval with respect to the fa9ade of the addition, including the windows and doors; 3. That the Director of Planning & Development be the delegated authority for determining compliance, if necessary; and 4. That the City Clerk be authorized to finalize the notice provisions in accordance with the Ontario Heritage Act. CARRIED 5. At the July 23, 2007 Meeting of Council, Report PD 23-07 of the Director, of Planning & Development was tabled. Director, Planning & Development, Report PD 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1) City of Pickerinq Resolution # 182/07 Moved by Councillor O'Connell Seconded by Councillor Littley That Report PD 23-07 with respect to Altridge Properties Inc., 1482 - 1484 Altona Road and 1490 - 1498 Altona Road, Part of Lot 33, B.F.C Range 3, (40R- 9096, Part 5 & 40M-1515, Blocks 85 & 86) and Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1), City of Pickering, be lifted from the table. CARRIED ON A MAJORITY VOTE 17 Council Meeting Minutes 1 8 Monday, September 17, 2007 7:30 PM Council Chambers Resolution # 183/07 Moved by Councillor O'Connell Seconded by Councillor Littley 1. That Report PD 23-07 of the Director, Planning & Development be referred to the October 1st Planning and Development Committee; and, 2. That notice be given to all interested parties that the report will be considered at the October 1, 2007 meeting. CARRIED (IX) NOTICES OF MOTION 1. Zero Tolerance Policv Resolution # 184/07 Moved by Councillor McLean Seconded by Councillor Dickerson WHEREAS The City of Pickering strives to provide a safe and positive atmosphere in all of our programs, services and facilities, our goal is to encourage children and adults who participate to learn teamwork, sportsmanship and fair play. WHEREAS all patrons, staff, volunteers and spectators have the right to enjoy a safe environment. All have the responsibility to be accountable for actions and behaviours that put the safety and enjoyment of others at risk. WHEREAS The City of Pickering will not tolerate violence or vandalism in its programs, facilities or properties and will take appropriate action where necessary to deal with these incidents. WHEREAS The City of Pickering strives to enhance the quality of life for the people who live, work, play and visit Pickering. This is achieved, in part, by encouraging active healthy lifestyles through the provision of high quality recreational and cultural opportunities. WHEREAS The City of Pickering recognizes the importance of sport and recreation in the community, sport is a key ingredient in the development of a healthy mind, body and soul. 18 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 9 WHEREAS The City will ensure the most supportive climate possible for Pickering youth, so that they can enjoy their sport, and learn about competition, teamwork, sportsmanship, and fair play. WHEREAS as with many Ontario communities, many of Pickering's community- based programs are managed and operated by volunteers. These community- minded citizens contribute greatly to the quality of life in Pickering. The City is committed to ensuring that they too, have the ability to volunteer in a safe and positive environment. WHEREAS It is critical that the City of Pickering do all things necessary to ensure that preventative measures are in place so that incidents of violent or inappropriate behaviour do not occur in its recreational properties and facilities. NOW THEREFORE BE IT RESOLVED THAT the Zero Tolerance Policy applies to all staff and users of City of Pickering programs, facilities and properties including but not limited to patrons, guests, spectators, fans, coaches, players, parents, volunteers and staff. It covers structured (i.e. permit issued) and unstructured (i.e. no permit issued) activities. No form of vandalism or violence is acceptable on any City of Pickering property or facility. FURTHER BE IT RESOLVED THAT the Policy will take effect for The City of Pickering on October 1, 2007. MOTION REFERRED (See Following Motion) Resolution # 185/07 Moved by Councillor McLean Seconded by Councillor Littley That the Notice of Motion with respect to the Zero Tolerance Policy be referred by to staff for further review and to report back at the October 15, 2007, Council meeting. CARRIED 19 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 20 2. Request of Maurice Brenner Reimbursement of Leqal Fees A detailed question and answer period ensued. Reference was made to CAO Correspondence #72/07. In response to questions raised, the Chief Administrative Officer was requested to provide a copy of the emails from Mr. Goldhawk, the Crown Brief, documents that Mr. Reble took to the Crown Attorney, invoices from all legal counsel relating to this matter, invoices from Mr. Reble for all services rendered by him since he started working for the City, City Solicitor's legal opinion regarding the blacked-out portions of the SLF Consulting Inc. report, letter from John Scott (Durham Region's Crown Attorney) confirming his actions in relation to this matter and a copy of the unedited version of the SLF Consulting Inc. report for Councillor McLean only. Resolution # 186/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. MOTION REFERRED (See Following Motion) Resolution # 187/07 Moved by Councillor McLean Seconded by Councillor Pickles That Council refer the matter of the reimbursement of Maurice Brenner's legal fees to the October 15th Council Meeting in order to obtain additional information. CARRIED 20 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 21 (X) BY -LAWS 6790/07 6791/07 6792/07 6793/07 6794/07 6795/07 Being a by-law to dedicate that part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967, as public highway (Oakwood Drive). (Background documentation and by-law attached) Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (Background documentation and by-law attached) Being a By-law to establish the 2007 final property taxes and due dates for the Commercial, Industrial and Multi-Residential Tax Classes. [Refer to Executive Page 38 - 39] Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) Being a By-law to exempt Blocks 39 and 46, Plan 40M-2119, Pickering, from part lot control. (Background documentation and by-law attached) Being a By-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) (Background documentation and by-law attached) THIRD READING: Councillor Johnson, seconded by Councillor Dickerson, moved that By-law Numbers 6790/07 to 6794/07, be adopted, save and except by-law 6795/07 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Resolution # 188/07 Moved by Councillor O'Connell Seconded by Councillor Littley That By-law 6795/07 being a by-law to dedicate that part of Block 32, Plan 40M- 1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) be deferred to the next meeting of Council on October 15, 2007. CARRIED . 21 Council Meeting Minutes 22 Monday, September 17, 2007 7:30 PM Council Chambers (XI) OTHER BUSINESS a) Councillor Johnson gave notice of his intent to bring forth a Notice of Motion with respect to the Seaton development employment lands. b) Councillor Pickles gave notice of his intent to bring forth a Notice of Motion with respect to the peer review of Pickering airport lands. (XII) CONFIDENTIAL MATTERS 1. In Camera Meetina of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with advice that is subject to solicitor-client privilege, including communications necessary for that purpose and personal matters about an identifiable individual. Refer to the In Camera minutes for further information. a) Appointment to the Pickerina Public Library Board Resolution # 189/07 Moved by Councillor Pickles Seconded by Councillor Johnson That the Afsar Naqvi be appointed as a member of the Pickering Public Library Board for the term of Council and the City Clerk action accordingly. CARRIED b) Legal Opinion Central Pickerina - Seaton Council was provided with a verbal confidential briefing by the City Solicitor on this matter. (XIII) CONFIRMATION BY-LAW By-law Number 6796/07 22 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 17, 2007. CARRIED (XIV) ADJOURNMENT The meeting adjourned at 2:00 am. DATED this 17th day of September, 2007 ~,&0!~n.1 DEBI A. WILCOX CITY CLERK 23