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HomeMy WebLinkAboutMarch 19, 2007 Council Meeting Minutes Monday, March 19, 2007 7:30 PM 0('\ ," .) ',j J_ PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean Regular Council Meeting of March 5, 2007. CARRIED (III) PRESENTATIONS 1. Presentation of Fundraising Cheque to the City of Pickering Representatives from the Pickerinq Squash Club Ian Parsons, a representative of the Pickering Squash Club, appeared before Council to present a fundraising cheque in the amount of $103,165.67 to Mayor 1 Council Meeting Minutes Monday, March 19, 2007 7:30 PM r, r.."" l.. , 'J.... Ryan and Thomas Quinn, Chief Administrative Officer, which represents the clubs partnership with the City for additional squash courts at the Pickering Recreation Complex. 2. Presentation by City Staff Environmental Website Launch Everett Buntsma, Director, Operations & Emergency Services, Lynn Winterstein, Manager, Corporate Promotions & Economic Development and Chantal Whitaker, Coordinator, Environmental Awareness Programs, appeared before Council to announce the launch of the newly revised environmental awareness section of the City's website. (IV) DELEGA liONS 1. Myrna Picotte Representing the Royal Canadian Legion - Branch 606 Bay Ridges - Ladies Auxiliary Re: Update on Easter Parade Myrna Picotte, a representative of the Royal Canadian Legion, Branch 606, appeared before Council to thank the City for their continued involvement and support of the Annual Easter Parade. Ms. Picotte noted that the 4th Annual Easter Parade will be held on April ih, 2007 and invited all to the event. 2. Linda Lyons, Chair Women of Distinction Committee YWCA Durham Re: 25th Women of Distinction Awards Gala Linda Lyons and Joyce Marshall, representatives of the YWCA Durham, appeared before Council to invite and inform the citizens of Pickering to the 25th Annual Women of Distinction Awards Gala being held at Deer Creek on May 10th, 2007. 3. Gordon Willson 455 Whitevale Road Whitevale, ON Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission UndEH the Ontario Heritage Act 325 Whitevale Road. Pickerinq 2 Council Meeting Minutes Monday, March 19, 2007 7:30 PM ...., r. {~ l'uJ Gordon Willson, 455 Whitevale Road, appeared before Council to reinterate his objection and concerns regarding Heritage Permit Application 001/06. Mr. Willson stated again that the Whitevale Community felt the house was too big and would overpower the site. He noted that this lot was the gateway property into the Whitevale Heritage District and it was important that it looked right. He stated that the residents felt the structure would dwarf their homes and look out of place and noted that they would like to see the size of the house scaled down. 4. Pamela Fuselli Representative of Heritage Pickering Advisory Committee Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq Pamela Fuselli, a representative of the Heritage Pickering Advisory Committee, appeared before Council in opposition to Heritage Permit Application 001/06. Ms. Fuselli explained the background information with regards to the heritage permit and the involvement of the Heritage Pickering Advisory Committee. She stated that through the entire process the Heritage Pickering Advisory Committee had been consistent with concerns regarding the size of the proposed dwelling. Ms. Fuselli responded to questions from members of Council. 5. Murray Pearson Tatham Pearson Solicitor for the Applicant Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq Murray Pearson, a representative for the applicant, appeared before Council in support of Heritage Permit Application 001/06. Mr. Pearson stated that they appreciated the residents concerns and noted that his clients had made many changes to the plans to try and satisfy those concerns. He stated that they felt the design and the size of the house was appropriate for the site. Mr. Pearson responded to questions from members of Council. 3 Council Meeting Minutes C'.P4 vU Monday, March 19, 2007 7:30 PM ~) CORRESPONDENCE 1. CORR. 16-07 BARRY AND JACQUELINE BETHUNE 3185 Altona Road Locust Hill. ON LOH 1 JO Resolution # 62/07 Moved by Councillor Johnson Seconded by Councillor Pickles That Correspondence 16-07 from Barry and Jacqueline Bethune, 3185 Altona Road, Locust Hill be referred to consideration of Report CS 04-07 of the Director, Corporate Services & Treasurer. CARRIED 2. CORR. 17-07 CORRESPONDENCE FROM WATERFRONT COORDINATING COMMITTEE PROPOSED STUDY FRENCHMAN'S BAY UNIVERSITY OF TORONTO Resolution # 63/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That Correspondence 17-07, as presented by David Steele at the Waterfront Coordinating Committee meeting of March 8th, 2007 from the University of Toronto Scarborough campus indicating their request to study the water circulation and transport of sediment in Frenchman's Bay be received for information. CARRIED 3. CORR. 18-07 DURHAM REGION LABOUR COUNCIL 115 Albert Street Oshawa. ON L 1 H 4R3 4 Council Meeting Minutes Monday, March 19,2007 7:30 PM ..., r r- l'. .\ ",. ,~.. v Resolution # 64/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That April 28, 2007 be proclaimed as National Day of Mourning. CARRIED (VI) NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services Report OES 07-07 Green River Community Centre Horizon House, Where Heaven and Earth Meet Lease Renewal Aqreement Resolution # 65/07 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 07 -07 of the Director, Operations & Emergency Services be received; and, 2. That the Mayor and the Clerk be authorized to execute a renewal lease agreement to permit the Horizon House, Where Heaven and Earth Meet to continue their use for church purposes at the Green River Community Centre from April 1, 2007 to March 31, 2008 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq A detailed question and answer period ensued. 5 Council Meeting Minutes Monday, March 19, 2007 7:30 PM f""' .... ~ L'UO Resolution # 66/07 Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Heritage Permit Application HPA 001/06 be approved based on the plans submitted with the application and subject to the following conditions: a) relocate the garage in accordance with any of Options A, B, or C, as submitted by the applicant on February 26, 2007; b) eliminate the round and half round windows; and 2. Further, that a description and sample of asphalt roofing style/type and colour be submitted with the application and approved by the Director, Planning & Development. CARRIED LATER IN THE MEETING (See Following Motions) Resolution # 67/07 Moved by Councillor Johnson Seconded by Councillor Littley That the main motion be amended by adding the following as part 1 c); c) That the height of the proposed residential dwelling be restricted to a height of 24' as measured from the ground to the peak of the roof. MOTION DEFEATED Resolution # 68/07 Moved by Councillor Johnson Seconded by Councillor Pickles That the main motion be amended by adding the following as part 1 c); c) That a ~andscape plan be submitted as part of the heritage permit application, and be subject to approval of the Director, Planning & 6 Council Meeting Minutes Monday, March 19, 2007 7:30 PM Development, to reduce the impact of the size of the house on adjacent properties including a buffer on Altona Road. lrl. (. ~....( .1.) MOTION DEFEATED The main motion of Councillor McLean and Councillor Dickerson was then put to a vote and Carried as follows: CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Mayor Ryan Councillor Johnson Councillor Littley Councillor Pickles 3. Director, Corporate Services & Treasurer Report CS 13-07 Cash Position Report as at December 31,2006 Resolution # 69/07 Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 13-07 from the Director, Corporate Services & Treasurer be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 15-07 Statement of the Treasurer Respecting 2006 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Resolution # 70/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report CS 15-07 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses 7 Council Meeting Minutes Monday, March 19, 2007 7:30 PM P03 of Members of Council and Council Appointees for the year 2006 be received for information. CARRIED (VII) BY -LAWS 6745/07 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 6746/07 Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. (Implements the Procedure By-law as presented at the Council Strategy Session on February 9, 2007.) THIRD READING: Councillor Dickerson, seconded by Councillor Johnson, moved that By-law Numbers 6745/07 and 6746/06 be adopted and the said by-law be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VIII) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor McLean requested information on whether there were any municipalities that prohibited the erection of elections signs on City road allowances/public property. b) Councillor McLean requested information on the amount of staff time dedicated to the recent CN derailment and whether the City could request cost recovery from CN for the time. He also noted his concerns with regards to the condition of the rail lines. c) Councillor O'Connell requested a correction to page 7 of the February 9, 2007 Council Strategy minutes, noting that in the first paragraph, the 8 Council Meeting Minutes Monday, March 19,2007 7:30 PM ....,.- '"" l' ~ ~ """ . l....J \J following should be deleted 'Everyone was in agreement to this principle. ' d) Councillor O'Connell requested information on the cause of the CN derailment and stated that she was concerned with the speed of trains going through Pickering and also the condition of the rail lines. e) Councillor O'Connell gave notice of her intent to bring forth a Notice of Motion with respect to the speed of trains and also a Notice of Motion with respect to Community Safety Zones. Items f), g) and h) were discussed prior to the In Camera meeting of Council, in an open session of Council and public notice provided. f) The Director of Planning & Development provided a brief update with respect to the recent census information as it relates to the City of Pickering's statistics. A brief discussion ensued on this matter. g) The Chief Administrative Officer provided an update with respect to follow up by staff from matters discussed at the recent Council Strategy Session, specifically the grant policy, community page and special events. During the discussion, it was clarified that the City will retain the current status quo of a large grant to the United Way, where requests for funding are to be directed and for matters of a specific personal tragedy, the City Clerk will bring forth a report for Council review. h) The Chief Administrative Officer stated that another matter of concern to Council related to the costs for the community page. A question and answer period ensued on this matter. The Director, Operations & Emergency Services stated that the costs of the Community page are reviewed and the discount rate is significant to the City. The Mayor left the Chair at approximately 7:00 pm and resumed the Chair at 7:16 pm. Councillor McLean assumed the Chair in his absence. (IX) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with personal matters about an identifiable individual, including municipal or local board employees and litigation or 9 Council Meeting Minutes " 1 "'. " 'U' \...J.. Monday, March 19, 2007 7:30 PM potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Refer to the In Camera minutes for further information. a) Advisory Committee Appointments Resolution #71/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That the following citizen appointments be made for a two year term, and the City Clerk notify all applicants with, respect to the appointments: i) Accessibility Advisory Committee Charles Robert Moult ii) Heritaqe Pickerinq Advisory Committee Shirley Ann Curran Richard Fleming iii) Taxicab Advisory Committee Margaret Craig Woods CARRIED b) Confidential Correspondence dated March '14, 2007 from the City Solicitor to the Chief Administrative Officer with respect to advice that is subject to solicitor-client privilege, including communications necessary for that pumgse as it relates to Kinsale Properties Ltd. Resolution #72/07 Moved by Councillor McLean Seconded by Councillor Pickles That the confidential recommendation as outlined in correspondence from the City Solicitor to the Chief Administrative Officer dated March 14, 2007 10 Council Meeting Minutes Monday, March 19, 2007 7:30 PM " 14 l' 1. with respect to Kinsale Properties Ltd., be adopted. [Confidential Resolution #59/07] CARRIED c) Verbal Update from the Chief Administrative Officer with respect to the Frenchmen's Bay Festival Committee Resolution #73/07 Moved by Councillor Dickerson Seconded by Councillor McLean That the confidential recommendation as outlined in the In Camera minutes of March 19,2007, be adopted. [Confidential Resolution #60/07] CARRIED d) Confidential Correspondence dated March 19, 2007 from the Chief Administrative Officer to the Mayor and Members of Council with respect to Restructurinq Correspondence was provided as a handout at the In Camera meeting of Council held on March 19,2007. (X) CONFIRMATION BY-LAW By-law Number 6747/06 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of March 19,2007. CARRIED (XI) ADJOURNMENT The meeting adjourned at 10:00 pm. 11 Council Meeting Minutes Monday, March 19, 2007 7:30 PM DATED this 19th day of March, 2007 ~~~~~6" . / CITY CLERK I l 12