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HomeMy WebLinkAbout22/01/2007 Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson PRESENT: '''': n""" l' )> :", ~ t. v Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: E. Buntsma G. Paterson N. Carroll D. Bentley T. Melymuk D. Shields - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - Director, Planning & Development - City Clerk - Division Head, Corporate Projects & Policy - Deputy Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road, Pickerinq Murray Pearson, 5524 Lawrence Ave. E., Toronto, solicitor for the applicant, appeared before the Committee to provide a brief outline of the events that took place up to this point with regards to a Heritage Permit Application for 325 Whitevale Road. Mr. Pearson stated that his clients have made alterations to the plans as requested by the City and the Heritage Pickering Advisory Committee and are looking for approval on this application. Moved by Councillor Dickerson Seconded by Councillor McLean That the rules be suspended in order to change the agenda to deal with Report CS 04-07 of the Director, Corporate Services & Treasurer first. CARRIED f"\ ') r: l, .... u Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson A question and answer period ensued. Moved by Councillor Dickerson Seconded by Councillor McLean That Report CS 04-07 of the Director, Corporate Services & Treasurer be referred back to staff in order for an outside Heritage Consultant to review the heritage permit application. CARRIED 2. Chief Administrative Officer, Report CAO 01-07 Highway 401 Pedestrian Bridge Project - Status Update and Proposed 2007 Work Proqram Detailed discussion ensued on this matter. Moved by Mayor Ryan Seconded by Councillor McLean 1. That Report CAO 01-07 of the Chief Administrative Officer concerning the Highway 401 Pedestrian Bridge project be received; 2. That staff be requested to file the Highway 401 Pedestrian Bridge Environmental Study Report with the Ministry of the Environment; 3. That staff be requested to proceed with the proposed 2007 work program for the Highway 401 Pedestrian Bridge project as outlined in this Report; 4. That the appropriate City officials be authorized to seek any necessary approvals and enter into any necessary agreements with the Province, eN Rail, GO-Transit, Pickering Town Centre /20 Vic Management or others as may be required to facilitate the devE310pment of this project; 5. That staff be requested to continue working cooperatively with Pickering Town Centre /20 Vic Management on coordinating the design and timing of the bridge and abutting office tower and on marketing and promoting the office tower; 6. That staff be requested to further investigate and report back to Council with respect to the cost of the Highway 401 Pedestrian Bridge, including any potential additional funding oppp.rtunities, sources or partners; Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson n?"~ t:.... , 7. That the construction of the Highway 401 Pedestrian Bridge be undertaken only in association with the northerly abutting office tower to be constructed by others on the Pickering Town Centre shopping mall site; and, 8. That a copy of this Report be forwarded to the Ministry of Transportation, the Ministry of Public Infrastructure Renewal, the Region of Durham, C.N. Rail, GO-Transit, Pickering Town Centre / 20 Vic Management, M.P.P Wayne Arthurs, M.P. Dan McTeague and M.P. Mark Holland. CAHRIED lATER IN THE MEETING (SEE FOllOWING MOTION) Moved by Councillor Dickerson Seconded by Councillor O'Connell That part 7 of the main motion be deleted in its entirety and part 8 be re-Iettered accordingly. MOTION DEFEATED The main motion was then put to a vote and CARRIED. 3. Director, Planning & Development, Report PO 02-07 Garthwood Homes Limited, Plan of Subdivison 40M-2023 Final Assumption of Plan of Subdivision Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PO 02-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2023, be received; 2. That the highway being Spartan Court within Plan 40M-2023 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2023, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 25, 32 and 33; Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson i.~ n. . 0 _':- 0 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2023 be released and removed from title; 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Spartan Court within Plan 40M-2023 ; and, 6. That Council enact a by-law to dedicate Block 31, Plan 40M-2023 as public highway. CARRIED 4. Director, Operations & Emergency Services, Report OES 02-07 No Stopping By-law, Liverpool Road & Sandy Beach Road Amendment to Bv-Iaw 6604/05 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 02-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedules '1" and '2' to By-law 6604/05 to provide for the regulating of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 5. Director, Operations & Emergency Services, Report OES 04-07 No Stopping By-law, Pickering Parkway Amendment to Bv-Iaw 6604/05 Based on the discussion, staff were requested to hand deliver notices of the proposed by-law to affected residents prior to the February 5, 2007 meeting of Council. Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report OES 04-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson ....\ n Ii~ " . -/ "_i \:.." "- 'oJ 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 6. Director, Operations & Emergency Services, Report OES 05-07 fpeed Limit By-law, Sideline 16 . ~mendment to Bv-Iaw 6604/05 i\~oved by Councillor Pickles Seconded by Mayor Ryan 1. That Report DES 05-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of vehicular maximum rates of speeds on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 7. Director, Operations & Emergency Services, Report OES 08-07 Pesticide Use on Municipal Property Annual Update Detailed discussion ensued on this matter. Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Report OES 08-07 of the Director, Operations & Emergency Services regarding Pesticide Use on Municipal and Private Property be received; 2. That City of Pickering staff continue to review the effectiveness of educational programs pertaining to pesticides and their use and investigate the potential for further development of community awareness and report the results on an annual basis, and r, r-r, ,..." t' ,<~U Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson 3. That City of Pickering staff continue to investigate and evaluate alternative options to pesticides for pest control on municipal properties, and report the results on an annual basis. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 08-07 Final Approval for Financing of Council Approved Capital Projects - External Borrowinq Throuqh the Issuance of Debentures Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 08-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,340,000 for the projects listed on Attachment 1 in the indicated amounts, for the following terms; Terms Amount I 3 5- Year $ 520,000 10-Year 890,000 20-Year 930,000 Total $ 2,340,000 ___J b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson "'3.... ;: ' , ,', _, 1 3. That the costs of undertaking the financing, currently estimated at up to approximately $24,000, be charged to the 2007 Current Budget, General Government Loan Repayment; 4. That the annual repayment costs of principal and interest, amounting to approximately $310,000 be included i'n the 2007 Current Budget and thereafter until the loan is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRI ED (III) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor Pickles requested that staff contact the Federal Government and defer the issuance of demolition permits for properties municipally known as 3540 Brock Road, 4175 Brock Road, 3865 York/Durham Line and 1115 Regional Road 5 pending the re-establishment of the Transport Canada Heritage Working Group and a thorough review of the demolitions in relation to heritage value and significance. " ?"') I.: v (... Executive Committee Meeting Minutes Monday January 22, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson b) Councillor Pickles requested staff report back on reducing the speed limit to 40 km/hr on Strouds Lane between Autumn Crescent to Altona Rd and also look into a 3 way stop at Strouds Lane and Autumn Crescent to create a pedestrian crossing. c) Councillor McLean requested staff report back on snowplow procedures and emergency no parking. (IV) ADJOURNMENT The meeting adjourned at 9:00 pm.