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HomeMy WebLinkAboutOctober 10, 2006 City 04 Council Meeting Minutes .Tuesday, October 10 2006 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M.. Brenner D. Dickerson R.Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development • G. Paterson - Director, Corporate Services & Treasurer D. Bentley - City Clerk A. Haines -,(Acting) Committee Coordinator (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor Johnson Regular Council Meeting of October 3, 2006 (III) DELEGATIONS 1. Paul Fletcher, Representative of the Applicant Re: Director, Corporate Services & Treasurer, Report CS 61-06 Heritage Permit Application 002106 • Submission under the Ontario Heritage Act 2390 Rosebank Road, Pickering' -1- city n0 Council Meeting Minutes Tuesday, October 10 2006 7:30 PM Mr. Fletcher appeared before Council with respect to Heritage Permit Application 002/06, concerning an addition to property municipally known as 2390 Rosebank Road, Pickering. Mr. Fletcher stated that he understood that based on comments from Heritage Pickering, there were two concerns; namely, the size of the addition and the new addition detracting from the existing heritage building. He stated that the Blacksmith Shop, which is designated, hides the house; therefore the addition would not block a view of the heritage aspect of the property. He further advised that the proposed addition removed earlier additions that were not in keeping with the heritage aspect and in fact, would be an enhancement to the existing building. He further advised that his clients' would be happy to work within the guidelines, however, they did not wish to reduce the size due to the fact that two families were living within the dwelling. In summary, he stated that his client would be willing to work with Heritage Pickering and the consultant to address the types of windows, shingles etc. in order to have agreement with all parties, but stressed that time was of the essence due to the tight confines that the families were living in. • A question and answer period ensued. In response to questions raised, Mr. Fletcher advised that the addition could not be reduced as it was needed to accommodate 8 to 9 additional bedrooms, and it would be used for strictly residential purposes. Concern was raised with respect to the septic system and the request of the Health Department to have a new system, of which Mr. Fletcher advised his client was unaware of this request. He indicated that his client would be willing to upgrade the septic system to accommodate the additional new bathroom. 2. Pat McNeil, Senior Vice President Ontario Power Generation Information on the Pickering B Life Extension Program Pat McNeil, Senior Vice President, Ontario Power Generation, with the aid of a PowerPoint presentation, outlined in detail the Pickering Nuclear Generating Station Performance; Refurbishment Business Case Assessment/Feasibility Studies; Pickering B Refurbishment and Continued Operations Environmental Assessment and the Consultation Program & Schedule. Mr. McNeil also outlined the commitment to the community, such as, the Local Business Award from the City of Pickering for community citizenship initiatives, a community neighbourhood walk and the celebration of 40 years in the community. • A brief question and answer period ensued. -2- Call 00 Council Meeting Minutes PICEE Tuesday, October 10 2006 7:30 PM (IV) REPORTS a) Executive Committee Report, #EC 2006-15 1. Director, Planning & Development, Report PD 48-06 Zoning By-law Amendment Application A 3/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concessionl 1105 Kingston Road, Pickering The Chair advised that a public meeting was being held in accordance with the Planning Act. Members of Council were provided with a copy of a written submission from Joseph J. Skapura, Mallpaks Developments Limited, owners of 1243 Kingston Road. Mr. Skapura advised that they were not in objection to the zoning application for property municipally known as 1105 Kingston Road, provided that • the applicant be required as a condition of approval to contribute to the overall costs of any of the improvement works (storm culverts underneath Highway 401 etc.) on a fair share basis, which may be determined as being required to resolve the backwater condition in this area. David McKay, MHBC Planning, appeared before Council on behalf of the applicant. He advised that his client was not in support of the holding provisions of the implementing by-law as it was felt that the site plan agreement would provide the City with sufficient restrictions. He further advised that his client would require 206,000 sq. feet, which based on current flood plain concerns, the tentative plan provided for 190,000 sq. feet. Mr. McKay also advised that the drive thru facility noted within the implementing by-law was not required and requested that it be removed. In summary, he further requested that the implementing by-law reflect a gross leaseable floor area of 12,000 square metres, instead of the proposed 9,300 square metres. A question and answer period ensued. Mr. McKay noted that this store would have an upgraded storefront fagade, that the LEED certified component was understood and further, would definitely be a partner with respect to sustainability. In summary, he welcomed further discussions with staff with respect to the zoning application. • -3- Council Meeting Minutes FICREMG Tuesday, October 10 2006 7:30 PM Resolution #145/06 Moved by Councillor Dickerson Seconded by Councillor Pickles COUNCIL DECISION 1. That Report PD 48-06 of the Director, Planning & Development, regarding Brookdale Centre Inc., be received; 2. That Zoning By-law Amendment Application 3/06 submitted by Brookdale Centre Inc., on lands being Part of Lot 23 & 24, Concession 1, City of Pickering, to amend the zoning to permit commercial development for a home improvement centre and a variety of retail, personal service shop, office and restaurant uses, be approved as revised, for a portion of the subject lands for a home improvement center only, with a "(H)" holding. provision subject to the conditions outlined in Appendix I to Report PD,48- 06' 3. That the amending zoning by-law, to implement a portion of Zoning By-law Amendment A 3/06, for a home improvement center only, as set out in. Appendix II to Report PD 48-06, be forwarded to City Council for enactment; and 4. Further, that Council direct staff to undertake a review of the Town Centre West Development Guidelines and report back to Council on the need for modification to the Guidelines based upon the completion of the stormwater management investigation of the area. CARRIED AS AMENDED LATER IN THE MEETING (See Following Motions) Resolution #146/06 Moved by Councillor Pickles Seconded by:Councillor Dickerson • -4- c~cy o~ Council Meeting Minutes Tuesday, October 10 2006 7:30 PM "That the amending zoning by-law, noted within recommendation #3 of Report PD 48-06, be amended in Item 4 (1) (e) to reflect 12,000 square metres. CARRIED The main motion, as amended, of Councillors Dickerson and Pickles (#145/06) was then put to a vote and CARRIED UNANIMOUSLY on a recorded vote. 2. Director, Planning & Development, Report PD 47-06 Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Interim Report 2 = September 2006 Resolution #147/06 Moved by Councillor Brenner Seconded by Councillor Dickerson COUNCIL DECISION 1. 'That Report PD 47-06 of the Director, Planning & Development, regarding the Sustainable Neighbourhood Plan (Growth Management Study- Phase 3), be received; 2. That, in light of the progress made to date as outlined in the Sustainable Neighbourhood Design Guidelines, Interim Report #2, September 2006, prepared by Dillon Consulting Limited, and provided as Appendix I to. Report PD 47-06, staff be requested to; a) report back to Council by the end of 2006 with the Final Draft Sustainable Neighbourhood Design Guidelines; b) establish an approximate six month trial period for testing the 'Final Draft Guidelines against development applications submitted by the City; and c) identify other initiatives for inclusion in the Planning & Development Department's 2007 work program, to incorporate the Final Guidelines into the Department's day to day operations and procedures; and -5- city Council Meeting Minutes PiCutwNu Tuesday, October 10 2006 7:30 PM 3. That a copy of Report PD 47-06 be forwarded to the Federation of Canadian Municipalities, RDC Group, Canada Green Building Council, the Minister of Municipal Affairs and Housing, the Director of the North Pickering Land Exchange Team, the Region of Durham and the Toronto and Region Conservation Authority. CARRIED 3. Chief Administrative Officer, Report CAO 04-06 Duffin Creek Water Pollution Control Plant Expansion Environmental Assessment Update and Local Project Impacts Part of Lots 15 to 18, Range 2 & 3, B.F.C., and Various Road Allowances General discussion ensued on this matter. Staff were thanked for their assistance with respect to this project. Councillor Brenner provided the City Clerk with a copy of a letter for distribution from Donald E. Cormack, Chair, Physical & Environmental Services, University of Toronto, with respect to the possibility that a house on the west shore beach may be coming available that could be used for environmental research and education. Councillor Brenner wanted staff to be aware of the interest in the subject property, as referenced in the Waterfront Coordinating Committee minutes included as Attachment #2 to Report CAO 04-06. Resolution #148/06 Moved by Councillor Johnson Seconded by Councillor Brenner COUNCIL DECISION 1. That Report CAO 04-06 of the Chief Administrative Officer be received; 2. That Council authorize the Chief Administrative Officer to negotiate with the Regional Municipalities of York and Durham the final terms and conditions of conveying City lands/road allowances in order to accommodate the Duffin Creek Water Pollution Control Plant expansion, in keeping with those identified preliminary matters of City interest recommended by the Waterfront Coordinating Committee and City staff, • as outlined in Appendix I to Report CAO 04-06; -6- citq °o Council Meeting Minutes Tuesday, October 10 2006 • PICKERPsIG 7:30 PM 3. That Council authorizes the.Chief Administrative Officer to commence the process of land disposition for those lands/road allowances needed to accommodate the proposed Duffin Creek Water Pollution Control Plant expansion; 4. That Council authorizes the appropriate officials of the City of Pickering to review and approve, to the City's satisfaction, temporary security fencing, grading work and trail realignment works proposed by the Regional Municipalities of York and Durham required to accommodate their proposed construction schedule; and 5. Further, that the Chief Administrative Officer report back to Council on the final negotiated terms and conditions of the proposed land/road allowance conveyances, and obtain authorization to effect the transfer of the lands, if appropriate. CARRIED 4. Director, Operations & Emergency Services, Report OES 37-06 Supply and Delivery of Two (2) Wheel Four Wheel Drive Utility Tractors Resolution #149/06 Moved by Councillor Johnson Seconded by Councillor Ashe COUNCIL DECISION 1. That Report OES 37-06 of the Director, Operations & Emergency Services regarding the supply and delivery, of two (2) four wheel drive utility tractors be received; 2. That Quotation No. Q-53-2006; as submitted by Hutchison Farm Supply for the supply and delivery of two (2) four wheel drive utility tractors with ancillary equipment in the amount of $82,998.00 (GST and PST extra), be accepted; 3. That the total gross purchase cost of $94,617.72 and net purchase cost of $89,637.84 as outlined in Report OES 37-06 of the Director, Operations & Emergency Services, be approved; -7- city o~ _ Council Meeting Minutes • !i ~i PJCKE Tuesday, October 10 2006 7:30 PM 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through: a) an internal loan of $89,000. from the Development Charges Reserve Fund; b) the balance amount of $637.84 to be funded from the 2006 Current Budget; c) the annual repayment charges in the amount of approximately $25,000. be included in the annual Current Budget for the City of Pickering commencing in 2007, continuing thereafter until the loan is repaid; and 5. 'Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. • CARRIED 5. Director, Corporate Services & Treasurer, Report CS 61-06 Heritage Permit Application 002/06 Submission Under the Ontario Heritage Act 2390 Rosebank Road, Pickering Detailed discussion on this matter appeared earlier in the meeting. Resolution #150/06 Moved by Councillor Johnson .Seconded by Councillor Pickles ,COUNCIL DECISION 1. That Heritage Permit Application 002/06, as submitted for property municipally known as 2390 Rosebank Road, Pickering, be denied; and 2. Further, that the City Clerk advise the applicants accordingly and give effect to the denial in accordance with the Ontario Heritage Act. • CARRIED -8- City oo Council Meeting Minutes PICKERPsIG Tuesday, October 10 2006 7:30 PM 6. Director, Corporate Services & Treasurer, Report CS 63-06 Implementation of a City Wide Graffiti By-law General discussion ensued on this matter. Staff were commended for bringing forth a comprehensive graffiti by-law in order to deal with the problems that the City was encountering. Resolution #151/06 Moved by Councillor McLean Seconded by Councillor Brenner COUNCIL DECISION 1. That Report CS 63-06 of the Director, Corporate Services & Treasurer be received; • 2. That the draft Graffiti by-law, included as Attachment #1 to this report, be enacted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED AS AMENDED. LATER IN THE MEETING (See Following Motions) Resolution #152/06 Moved by Councillor Brenner Seconded by Councillor McLean "That the graffiti by-law, noted within recommendation #2 of the Report CS 63- 06, be amended to reflect in the art mural definition and art mural exemption, that murals will only be considered if it. is a City initiated art mural, and that the City Solicitor give effect to this change." • CARRIED AS AMENDED -9- Ccty vo Council Meeting. Minutes Tuesday, October 10 2006. 7:30 PM The main motion, as amended, of Councillors Brenner and McLean (#152/06) was then put to a vote and CARRIED. 7. Director, Corporate Services & Treasurer, Report CS 66-06 Formal Quotations - Quarterly Report for Information Resolution #153/06 Moved by Councillor Pickles Seconded by Councillor Johnson COUNCIL DECISION That Report CS 66-06 of the Director, Corporate Services & Treasurer be received for information. CARRIED • b) Audit Committee Report, #EC 2006-02 1. Director, Corporate Services & Treasurer, Report CS 47-06 Re: Reappointment of Auditors COUNCIL DECISION 1. That Report CS 47-06 of the Director, Corporate Services & Treasurer be received; 2. That the firm of Deloitte & Touche, LLP be reappointed as the City Auditor for a five year term for the 2006-2020 audits inclusive; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 2. Director, Corporate Services & Treasurer, Report CS 54-06 2006-2008 Internal Audit Work Plan Status Report COUNCIL DECISION -10- city o~ Council Meeting Minutes • i PICKERNG Tuesday, October 10 2006 - 7:30 PM That Report CS 54-06 of the Director, Corporate Services & Treasurer be received for information. 3. Director, Corporate Services & Treasurer, Report CS 55-06 Internal Audit Charter COUNCIL DECISION 1. That Report CS 55-06 of the Director, Corporate Services & Treasurer be received; - 2. That the City of Pickering Internal Charter, as outlined in Attachment #1 to this report, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Confidential Report CS 59-06 2005 Audit Management Letter - Update COUNCIL DECISION That the recommendation contained in Confidential Report CS 59-06 of the Director, Corporate Services & Treasurer, be adopted. Resolution #154/06 Moved by Councillor McLean Seconded by Councillor Brenner That the Report of the Audit Committee EC 2006-02, dated October 3, 2006, be adopted. CARRIED r -11- Council Meeting Minutes • PICT<EMG Tuesday, October 10 2006 7:30 PM (VI) NOTICES OF MOTION a) Management and Development of a Sports Dome Moved by Councillor Johnson Seconded by Councillor Ashe Resolution #155/06 WHEREAS a company has presented to the City of Pickering a plan for the management and development of a sports dome. This multi-purpose sports dome would provide the community with a much needed multi-purpose sports and recreational facility, with a particular focus on indoor youth soccer, with a possible opening date of fall of 2007; WHEREAS soccer is the fastest growing team sport in Canada with approximately 1,000,000 registered players nationwide and Ontario leads the • way with over half a million registered players. With the growth of soccer as a franchise sport, more and more families are recognizing the value of playing the game, both economically and physically; WHEREAS indoor soccer offers an inexpensive alternative for families when compared to more traditional winter sports, such as hockey and it is also becoming a more attractive option to individuals who have graduated from youth leagues to adult leagues; WHEREAS the Pickering Soccer Club has a membership of over 4200 players and a waiting list of over 200, therefore a facility of this nature is a benefit for the community; THEREFORE BE IT RESOLVED that staff be requested to investigate and report back to Council on the feasibility of this type of facility within the City: CARRIED UNANIMOUSLY ON A RECORDED VOTE -12- City 00 Council Meeting Minutes Tuesday, October 10 2006 • 7:30 PM b) Reduction of Speed Limit on a Portion of Sideline 16 Moved by Councillor Johnson Seconded by Councillor Pickles Resolution 156/06 WHEREAS the City of Pickering has recently completed.the resurfacing of a portion of Sideline 16, immediately north of Highway 7 and the remaining portion of Sideline 16, south of Seventh Concession Road remains a granular surface road; WHEREAS resulting from the recent resurfacing, the high volume of traffic along Sideline 16 tends to travel at a high -rate of speed and therefore can present a hazard to the area given the rural roadway conditions and remaining granular surface of Sideline 16; • WHEREAS the City of Pickering has. received both complaints.and concerns from the local residents with respect to safety and has been asked that a speed limit of 60 km/hour be implemented for Sideline 16 between Highway 7 and Seventh Concession Road; NOW THEREFORE BE -IT RESOLVED THAT staff be requested to investigate, prepare and submit for Councils review and potential endorsement the necessary by-law to give effect to this request. CARRIED (VII) BY-LAWS Councillor Brenner; seconded by Councillor Dickerson, took leave to introduce by-laws of the City of Pickering: By-law 6710/06 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering; Region of Durham in Part of Lot 23 and 24 in the City of Pickering (A 03/06) -13- Cty 00 Council Meeting-Minutes Tuesday, October 10. 7:30 PM By-law 6711/06 Being a by-law to prohibit. graffiti within the City of Pickering. CARRIED THIRD READING: Councillor Brenner, seconded by Councillor Dickerson, moved that By-law Numbers 6710/06 and 6711/06 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VIII) OTHER BUSINESS 1. Councillor Dickerson requested staff to investigate the feasibility/cost with • respect to the elimination of the sidewalk. on Albacore. Manor and survey the residents in this regard. 2. Councillor McLean requested staff to investigate with Bell Canada the implementation of telephone service in the new development on Rushton Road. He advised that residents were to date without this service. 3. The following matters were considered prior to the regular meeting: Resolution-# 157/06 Moved by -Councillor McLean 'Seconded by Councillor Johnson That Council move into a closed meeting of Council in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. a) Director, Corporate Services & Treasurer and City Solicitor Confidential Report CS 62-06 • Operations Centre - Durham Region Transit Commission Lease -14- City Council Meeting Minutes SI~I •3 I Tuesday, October 10 2006 7:30 PM Resolution # 158/06 Moved by Councillor McLean Seconded by Councillor Johnson That the recommendations contained in Confidential Report CS 62-06 of the Director, Corporate Services & Treasurer, and City Solicitor, be adopted. CARRIED b) Verbal Update from the City Solicitor with respect to the Performance Agreement as approved on October 3, 2006 for S.R. & R. Bay Ridges Ltd. The City Solicitor provided a confidential verbal update to Council with respect to the performance agreement that was approved as part of Report PD 45-06 of the Director, Planning & Development, with respect to the Bay Ridges Plaza redevelopment. • A brief question and answer period ensued. c) Verbal Update from the City Solicitor with respect to the Pickering Harbour Company: Zoninq By-law for the East Spit The Director, Planning & Development and the City Solicitor provided a confidential verbal update with respect to the zoning by-law related to the Pickering Harbour Company and the East Spit. The Chief Administrative Officer advised that he would be formally responding to the confidential email that was received from the Pickering Harbour Company in this regard. d) Memorandum from the Director, Corporate Services & Treasurer to the Chief Administrative Officer dated October 5, 2006 with respect to the Status of Negotiations for Animal Shelter Services The Director, Corporate Services & Treasurer provided a brief.update with respect to the status of securing animal shelter services for the latter part of 2007. -15- . i city o~ Council Meeting Minutes Tuesday, October 10 2006 7:30 PM e) Memorandum from the Director, Corporate Services & Treasurer to the Chief Administrative Officer dated October 5, 2006 with respect to Appointment to the Durham Region Transit Advisory Committee Resolution # 159/06 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Ms. Tracey Paterson be recommended for appointment by the City of Pickering to the Durham. Region Transit Advisory Committee; and 2. That the City Clerk advise the Region of Durham accordingly. CARRIED Resolution # 160/06 Moved by Councillor McLean Seconded by Councillor Johnson That Council rise and ratify the actions taken at the 'in Camera' session CARRIED f) Verbal Update from the Chief Administrative Officer The Chief Administrative Officer thanked members of Council and senior staff for their exemplary support during this last term of Council. He wished.all members of Council best wishes for the upcoming municipal election. g) . Verbal Update from the Chief Building Official and the City Clerk with respect to Council's role for Heritage Permit Applications The Chief Building Official and the City Clerk provided a brief overview of the Ontario Heritage Act and the role that Council plays in relation to Heritage Permit Applications. Council were provided with a handout of a floor plan with respect to the heritage permit application that was being -16- City co _ Council Meeting Minutes PICKE Tuesday, October 10 2006 7:30 PM discussed as part of the regular agenda, for their information as it provided clarity to the application. A brief discussion ensued'on this matter. (IX) CONFIRMATION BY-LAW By-law Number 6712/06 Councillor Ashe, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 10,- 2006. CARRIED (X) ADJOURNMENT • The meeting adjourned at 9:54 pm. DATED this 10th day of October, 2006 MAYOR D AN DEBI A. BENTLEY CITY CLERK -17-