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HomeMy WebLinkAboutJune 19, 2006 Council Meeting Minutes Monday, June 19, 2006 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. II) ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor Johnson Council Meeting of June 5, 2006 "In Camera" Council Meeting of June 5, 2006 CARRIED Council Meeting Minutes Monday, June 19, 2006 7:30 PM III) PRESENTATIONS 1. Doug Fergusen The Lifesaving Society PresentinQ Council with the BurlinQton CuP Doug Fergusen of the Royal Lifesaving Society appeared before Council to present the City of Pickering with the Burlington Cup for the second year in a row. Mr. Fergusen noted that the Burlington Cup was presented to the Municipality that trains the most people in Ontario. Staff were commended for a job well done. 2. Councillor Brenner Chair, Benchmarking Sustainability Standards Committee Re: Report No. CO 01-06 Sustainability Pickering A Framework for Benchmarking Sustainability [Refer to AQenda PaQes 29-491 Councillor Brenner, Chair, Benchmarking Sustainability Standards Committee appeared before Council to provide an update and brief presentation on the Committee's accomplishments. He noted that the Committee was established to benchmark standards for sustainability in Pickering through a consultation process with wide cross representation from all sectors of the Community. Councillor Brenner stated that Phase I of the Sustainable Pickering journey is now complete and the Committee is now entering Phase II which will continue to build a Sustainable Pickering. Councillor Brenner thanked the Committee members for their commitment, as well as Members of Council for their support. (IV) EXECUTIVE COMMITTEE REPORT Executive Committee Report EC 2006-10 of the meeting held on June 12, 2006 1. Director, Planning & Development, Report PO 35-06 Amendment to Fill and Topsoil Disturbance Bv-Iaw 6060/02 1. That Report PD 35-06 of the Director, Planning & Development be received; and Council Meeting Minutes Monday, June 19, 2006 7:30 PM 2. That the Amendment to Fill and Topsoil Disturbance By-law 6060/02, as set out in Appendix I to Report PD 35-06, be forwarded to City Council for enactment. 2. Director, Planning & Development, Report PO 36-06 Environmental Servicing Plan (ESP) Duffin Heights Neighbourhood City of PickerinQ 1. That Report PO 36-06 of the Director, Planning & Development be received; 2. That Council endorse the draft Terms of Reference for the Duffin Heights Neighbourhood Environmental Servicing Plan (ESP) as outlined in Attachment #3 to Report PO 36-06 and authorize City staff to: a) Retain the services of an engineering consulting firm to assist and provide expertise to the City in the preparation of the ESP with an upset limit of $30,000 to be paid for by Mattamy Homes; b) Undertake its best efforts to recover the costs of the ESP, including the City's consultant costs, from landowners/developers within the Duffin Heights Neighbourhood; c) Reimburse Mattamy Homes, to the extent costs are recovered, in undertaking the Environmental Servicing Plan including costs under (a) above; d) Enter into any agreements necessary in a form satisfactory to the Director, Corporate Services & Treasurer and the City Solicitor, to provide for the foregoing; 3. That the City Clerk forward a copy of Report PD 36-06 to the Region of Durham Works Department, Toronto and Region Conservation Authority, Mattamy Homes and Coughlan Homes; and 4. That the appropriate City of Pickering officials be authorized to give effect thereto. 3. Director, Planning & Development, Report PD 37-06 Durham Regional Official Plan Review Proposed Amendments for Population Emplovment and Urban Land Council Meeting Minutes Monday, June 19, 2006 7:30 PM 1. That Council receive Report PD 37-06 as the City's comments on the Supplementary Attachment to the Proposed Amendment to the Durham Regional Official Plan for Population, Employment and Urban Land, dated April 25, 2006; 2. That Council request the Region to revise the Proposed Amendment for Population, Employment and Urban Land of the Durham Regional Official Plan to incorporate the revisions as set out in Appendix I to Report PD 37- 06, which among other matters, would include the following: (i) identify the lands around Kinsale as an Urban Study Area instead of a Living Area on Schedule 'A' - Map A4 - Regional Structure; (ii) identify the lands east and south of Greenwood located outside the Greenbelt Plan, within the Urban Area Boundary and as an Urban Study Area on Schedule 'A' - Map A4 - Regional Structure, instead of Major Open Space; (iii) adopt a policy for the Kinsale and Greenwood Urban Study Areas to permit redesignation of the study area lands for urban uses following further review; (iv) identify the Cherrywood Community as a Future Urban Policy Area on Schedule 'A' - Map A4 - Regional Structure; (v) adopt a policy for the Cherrywood Future Urban Policy Area similar to the following: "Regional Council acknowledges that the Provincial Greenbelt Plan and other legislation restricts urban designation of the Cherrywood Community, in the City of Pickering, at this time. However, should such restrictions be removed in the future, the Region intends to pursue urban designations for the Cherrywood Community, and, to this end, has identified the Cherrywood Community as a Future Urban Policy Area."; (vi) revise the population and employment forecast table to increase the share for Pickering (and Whitby) reflecting a reallocation of the surplus Ajax population and employment forecasts to Pickering (and Whitby); and (vii) reduce the net (developable) land area ratio to at least 50% of the gross (total) land area to reflect current development and environmental protection standards; and, if necessary, conduct a study of recent development standards as back-up; and, Council Meeting Minutes Monda~June19,2006 7:30 PM 3. That the City Clerk forward a copy of Report PO 37-06 to the Region of Durham and to local municipalities in Durham Region. 4. Director, Operations & Emergency Services, Report OES 25-06 Supply and Delivery of 4-Ton Truck Quotation No. 20-2006 1. That Report OES 25-06 regarding the supply and delivery of a 4 Ton Dump Truck be received; 2. That Quotation No. Q-20-2006 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing, and electronic salt metering in the amount of $157,624 (GST, PST and license extra) be accepted; 3. That the total gross purchase cost of $180,432.36 and a net purchase cost of $170,974.92 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; a) That debt financing through the Region of Durham in the amount of $170,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $975 plus financing costs be financed from current funds; b) That financing and repayment charges in the amount of approximately $39,000 be included in the annual Current Budget for the City of Pickering commencing in 2007 and continuing thereafter until the loan is repaid; c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2006 as established by the Province for municipalities in Ontario; d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be given the authority to give effect hereto. Council Meeting Minutes Monday, June 19, 2006 7:30 PM 5. Director, Corporate Services & Treasurer, Report CS 28-06 2006 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial and Multi-Residential Reality Classes 1. That Report CS 28-06 of the Director, Corporate Services & Treasurer be received; 2. That the 2006 Residential tax rates for the City of Pickering be approved as contained in Schedule A to draft By-law No. 6676/06 attached hereto; 3. That the tax levy due dates for the Final Billing be July 7, 2006 and September 28,2006 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached draft By-law No. 6676/06 providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto: 6. Director, Corporate Services & Treasurer, Report CS 30-06 2005 Pre-Audit Balances of Reserves and Reserve Funds That Report CS 30-06 of the Director, Corporate Services & Treasurer be received for information. Council Meeting Minutes Monday, June 19, 2006 7:30 PM 8. Director, Corporate Services & Treasurer, Report CS 32-06 Cash Position Report as at March 31, 2006 That Report CS 32-06 of the Director, Corporate Services & Treasurer be received for information. 9. Verbal Update from the City Solicitor with respect to the negotiations with the Town of Whitby related to the PickerinQ-Aiax-Whitbv Animal Shelter That the recommendation contained in the 'In Camera' Executive Committee minutes dated June 12, 2006 be adopted. 10. Verbal Update from the Director, Operations & Emergency Services with respect to the Western Gatewav LeQal AQreement That the recommendations contained in the 'In Camera' Executive Committee minutes dated June 12,2006 be adopted. Resolution # 81/06 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2006-10, dated June 12, 2006, be adopted, save and except Item 7 thereof. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 31-06 ChanQe to User Fee Bv-Iaw Due to Reduction in GST Resolution # 82/06 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 31-06 of the Director, Corporate Services & Treasurer be received; 2. That Council enact the attached General Municipal Fees and Charges By-law which provides for revised 2006 fees and charges, where Council Meeting Minutes Monday, June 19, 2006 7:30 PM applicable, adjusted to reflect the reduction in the Goods and Services Taxes (GST); and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED V) REPORTS NEW & UNFINISHED 1. Councillor Brenner, Report CO 01-06 Chair, Benchmarking Sustainability Standards Committee Sustainability Pickering A Framework for BenchmarkinQ Sustainabilitv Resolution # 83/06 Moved by Councillor Brenner Seconded by Councillor Dickerson 1. That Council receive report CO 01-06 regarding Benchmarking Sustainability Standards, including the June 2006 report prepared by the ROC Group entitled Sustainable Pickering: A Framework for Benchmarking Sustainability, as set out in Attachment 1 ; 2. That Council endorse the Phase Two Work Program for the Benchmarking initiative, as set out in the ROC report, and authorize the Benchmarking Committee to continue to work on this initiative with the continued assistance of staff, the ROC Group, the community and others, using the remaining available funds approved by Council in the 2006 budget for this benchmarking project; 3. That Council request the CAO to report back on the feasibility of establishing a "Sustainability Coordinator" or similar position for the City, funded with the assistance of outside sources including project partners and any available grant programs; 4. That Council agrees to the City's participation in the "Walk 21" conference to be held in Toronto in 2007, provided that the City's contribution to work leading up to the conference does not exceed $1500 in 2006; and Council Meeting Minutes Monday, June 19, 2006 7:30 PM 5. That a copy of this report be forwarded to Durham Region, Enbridge, Veridian, Ontario Power Generation, UOIT, Toronto & Region Conservation Authority and others interested in this initiative. CARRIED VI) MOTIONS AND NOTICE OF MOTIONS Transport Canada - Federal Airport Lands Due DiliQence Review of Airport Master Plan Resolution # 84/06 Moved by Councillor Pickles Seconded by Councillor Johnson Whereas Council of the Corporation of the City of Pickering passed Resolution #207/05 on November 21,2005 with respect to supporting the due diligence review of the Greater Toronto Airports Authority's Master Plan for the Federal Lands in Pickering. Whereas in the Resolution Council requested that the Federal Minister of Transport be requested to ensure that the due diligence review provides ample opportunity for Pickering Council and interested members of the community to participate in the process. Whereas in the Resolution Council requested the Federal Minister of Transport ensure the due diligence review includes (but is not necessarily be limited to) a number of specific considerations listed in the Resolution. Whereas the City of Pickering understands that the Federal Minister of Transport has indicated that the due diligence review will not provide an opportunity for Pickering Councilor members of the community to comment on the drafting of the Terms of Reference or participate in the due diligence review process. Now therefore the Council of the City of Pickering urge the Federal Minister of Transport to provide an opportunity for Pickering Council and members of the community to comment on the drafting of the Terms of Reference or the participate in the due diligence review process. That the Council of the City of Pickering urge the Federal Minister of Transport to ensure the due diligence review includes (but is not necessarily be limited to) a the considerations listed in the Resolution Council Meeting Minutes Monday, June 19, 2006 7:30 PM That Transport Canada be requested to provide head count funding to the City of Pickering with respect to untoward staffing costs. That a copy of this Report and resolutions be forwarded to the Local Management Office of Transport Canada, Federal Minister of Transport, the Greater Toronto Airports Authority, the Region of Durham, Members of Parliament for Ajax-Pickering and Pickering-Scarborough East, and Member of Provincial Parliament for Pickering-Ajax-Uxbridge. CARRIED ON A RECORDED VOTE AS FOLLOWS: YEA NAY Councillor Ashe Councillor Brenner Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan VII) BY-LAWS 6676/06 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2006 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farmland and managed forest realty tax classes. 6677/06 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees and Charges pursuant to the Municipal Act, 2001. 6678/06 Being a by-law to appoint Special Municipal Law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property. 6679/06 Being a By-law to amend By-law 6604/05 providing for the regulation of traffic and parking on highways, private property and municipal property within the City of Pickering. This by-law implements the recommendations of Report OES Council Meeting Minutes Monday, June 19, 2006 7:30 PM 23-2006 passed on June 5,2006 with respect to All-Way Stop Controls at Rougemount Drive at Pine Ridge Drive. 6680/06 Being a by-law to amend By-law #6060/02, the Fill and Topsoil Disturbance By-law. THIRD READING: Councillor Johnson, seconded by Councillor Brenner moved that By-law Numbers 6676/06 to 6680/06 be adopted and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED VIII) OTHER BUSINESS 1. Councillor Dickerson gave notice that he would be bringing a Notice of Motion forward with respect to 'Innovative Speed Enforcement of Pickering Streets' at the June 26th, 2006 meeting of Executive/Council. A copy of the Notice of Motion was provided as a handout. 2. The following matters were considered prior to the regular meeting: Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move 'In Camera' for the purposes of the security of the property of the municipality. CARRIED a) Verbal Update from the Chief Administrative Officer with respect to a SankinQ Matter A confidential verbal update was received from the Chief Administrative Officer with respect to a banking matter. Moved by Councillor Pickles Seconded by Councillor Dickerson Council Meeting Minutes Monday, June 19, 2006 7:30 PM That Council rise and ratify the actions taken at the 'In Camera' meeting. CARRIED b) Verbal Update from the Director, Operations & Emergency Services with respect to new Bus Route Requests The Director, Operations & Emergency Services provided a brief verbal update with respect to the request to Durham Region Transit concerning the Claremont bus to Whitevale etc. He advised that he had contacted Durham Region Transit but to date had received no reply and further advised that he would keep Council updated upon receipt of a response. c) Verbal Update from the Director, Planning & Development with respect to the request for Street Naming after 'Hawkeye' and the commemorative plaque for 'Last of the Mohicans' The Director, Planning & Development updated Council with respect to email requests that had been received with respect to naming a street in Pickering, namely at the end of Valley Farm Road, end of the Third Concession after 'Hawkeye' and a commemorative plaque for the 'Last of the Mohicans'. He advised that the street in question was not suitable as it was a portion of Rossland Road, which is a major arterial road. It was the concensus of Council that the Director of Planning & Development thank the requestors for their submission and interest, and further advise of why Council cannot consider their request at this time. d) Verbal Update from the Chief Administrative Officer with respect to the Tov AvenUe Oil Spill The Chief Administrative Officer provided a brief update with respect to the communication protocol to be followed in matters of this nature. IX) CONFIRMATION BY-LAW By-law Number 6681/06 Councillor Johnson, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council Meeting Minutes Monday, June 19, 2006 7:30 PM Council of The Corporation of the City of Pickering at its Regular Meeting of June 19th,2006. CARRIED X) ADJOURNMENT The meeting adjourned at 8:00 pm. DATED this 19th day of June, 2006. ~~~nq'r- DEBI A. BENTLEY .. -= CITY CLERK