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HomeMy WebLinkAbout12/12/2005 Executive Committee Meeting Minutes Monday, Decem ber 12, 2005 7:30 pm Chair: Councillor Mclean PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson D. Bentley T. Moore D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Chief Building Official - Deputy Clerk (I) ADOPTION OF MINUTES Moved by Councillor Brenner Seconded by Mayor Ryan Meeting of November 28, 2005 CARRIED (II) MATTERS FOR CONSIDERATION 1. Director, Planning & Development, Report PO 41-05 Building Code Statute Law Amendment Act (Bill 124) Enactment of new building by-law to implement legislated requirements New fees for planninq and buildinq permit applications A public meeting was held for the purpose of informing the public with respect to information regarding the enactment of a new building by-law to implement legislated requirements and new fees for planning and building permit applications under the Building Code Statue Law Amendment Act (Bill 124). Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean No members of the public appeared in support or opposition to Report PD 41-05 of the Director, Planning & Development. A question and answer period ensued. Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report PD 41-05 of the Director, Planning & Development, the Director, Corporate Services & Treasurer and the Chief Building Official be received and that the by-law set out in Attachment #1 to Report PD 41-05 to establish a new building permit process and fees be forwarded to City Council for enactment; such by-law to be effective January 1, 2006. 2. That the By-law set out in Attachment #2 to Report PD 41-05, to amend the City's General Fees and Charges By-law as it applies to planning application fees, be forwarded to City Council for enactment; such by-law to be effective January 1, 2006. 3. That the City Clerk forward a copy of Report PD 41-05 to the Toronto and Durham Homebuilders Associations and Urban Development Institutes. CARRIED 2. Director, Planning & Development, Report PD 47-05 Pickering Official Plan - New Consolidation (Edition 4) - Informational Revision 12 (Housekeepinq Matters) Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Council receive Report PO 47-05 regarding Informational Revision 12 (Housekeeping Matters) for inclusion in Edition 4 of the Pickering Official Plan for information; and 2. That Council adopt Informational Revision 12, as set out in Appendix I to Report PD 47-05, for inclusion in Edition 4 of the Pickering Official Plan. CARRIED Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean 3. Director, Planning & Development, Report PD 48-05 Release of Subdivision Agreement from Title Release and Abandonment of Easement Lots 162 to 167, Plan 40M-1466, Pickering File: D0805 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Mayor and City Clerk be authorized to execute, for the purpose of registration: 1. Release of the Subdivision Agreement registered as Instrument L T323412 from title as it relates to Lots 162 to 167, Plan 40M-1466; and 2. Release and Abandonment of Easement registered as Instrument L T404424 relating to those parts of Lots 162 to 167, Plan 40M- 1466, being Parts 8 to 13, Plan 40R-1 0283. CARRIED 4. Director, Operations & Emergency Services, Report OES 41-05 Stop Control By-law - Amendment to By-law 2632/88 - Rosebank Road at Granite Court - File: A-2130-001-05 General discussion ensued on this matter. Moved by Councillor Ashe Seconded by Councillor Dickerson 1. That Report OES 41-05 regarding a proposed amendment to the Stop Sign By-law 2632/88, be received; and 2. That the attached draft by-law be enacted to amend Schedule 'A' to By-law 2632/88 authorizing the erection of stop signs at the intersection of Rosebank Road at Granite Court. CARRIED Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean 5. Director, Operations & Emergency Services, Report OES 42-05 Don Beer Arena Snack Bar Concession Lease Renewal - Pickering Hockey Association File: A-2130-001-05 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 42-05, of the Director, Operations & Emergency Services, be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Concession License Agreement to permit the Pickering Hockey Association to continue to operate a snack bar concession facility at Don Beer Arena from January 1, 2006 to April 30, 2009 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED 6. Director, Operations & Emergency Services, Report OES 43-05 Pickering Recreation Complex Area Snack Bar Concessions File: A-2130-001-05 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 43-05 of the Director, Operations & Emergency Services, be received; and 2. That the Mayor and Clerk be authorized to execute a renewal Concession License Agreement to permit Beverly and Ron Ireland to continue to operate snack bar concessions facilities at the Pickering Recreation Complex (Arena Only) from January 1, 2006 to April 30, 2009 that is in the form and substance acceptable to the Director. Operations & Emergency Services and the City Solicitor. CARRIED Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean 7. Director, Operations & Emergency Services, Report OES 44-05 Don Beer Arena Pro Shop File: A-2130-001-05 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report OES 44-05 of the Director, Operations & Emergency Services, be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Pro Shop License Agreement to permit Sun-Glo Marketing to continue to operate a Pro Shop facility at Don Beer Arena from January 1, 2006 to April 30, 2009 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED 8. Director, Operations & Emergency Services, Report OES 37-05 Pesticide Use File: A-2130 Detailed discussion ensued on this matter, specifically in relation to practices of area municipalities. Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 37-05 of the Director, Operations & Emergency Services regarding Pesticide Use, be received; 2. That the City of Pickering staff annually review the effectiveness of educational programs pertaining to pesticides and their use and investigate the potential for further development of community awareness; and 3. That the City of Pickering staff continue to investigate and evaluate alternative options to pesticides for pest control on municipal properties. CARRIED Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean 9. Director, Corporate Services & Treasurer, Report CS 92-05 The New Deal for Cities and Communities Federal Gas Tax Revenue General discussion ensued on this matter. Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 92-05 from the Director, Corporate Services & Treasurer, be received; 2. a) That the Mayor and City Clerk be authorized to execute the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities with the Association of Municipalities of Ontario in order to facilitate the transfer of gas tax revenues from the Government of Canada to the City of Pickering for 2005; b) That the attached By-law be read three times and passed; 3. a) That Council authorize and approve the establishment of the Federal Gas Tax Reserve Fund; b) That the attached By-law be read three times and passed; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 95-05 Petition from Residents Surroundinq 185 White Pine Crescent General discussion ensued on this matter, specifically in relation to ensuring the residents who signed the petition were aware of Council's action. Moved by Councillor Dickerson Seconded by Councillor Pickles Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean That Report CS 95-05 of the Director, Corporate Services & Treasurer, concerning a petition from residents surrounding 185 White Pine Crescent, be received for information. CARRIED 11. Director, Corporate Services & Treasurer, Report CS 96-05 Solemnization of Marriaqes Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 96-05 of the Director, Corporate Services & Treasurer be received; 2. That the City Clerk and Deputy Clerk be authorized to provide civil marriage solemnization services; 3. That the fee for the civil marriage service be set at $250.00; 4. That the service be monitored for a six month period with a further report to Council; 5. That a by-law be forwarded to Council authorizing the performance of civil marriages for the City of Pickering; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 12. Director, Corporate Services & Treasurer, Report CS 90-05 2006 Interim Spendinq Authority Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 90-05 from the Director, Corporate Services & Treasurer be received; Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean 2. That the 2006 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1 and 2, pending approval of the formal 2006 Current Budgets by Council; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 13. Director, Corporate Services & Treasurer, Report CS 94-05 - Consolidated Municipal Traffic & Parking By-law - Repeal of By-laws 2359/87, 55n4, 3604/90, 2632/88,1835/84, 2366/87.6181/03. 1684/83.6300/04. 1660/83 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 94-05 from the Director, Corporate Services & Treasurer regarding a proposed consolidated traffic and parking by- law be received; 2. That the attached draft by-law be enacted to provide for the regulation of parking, vehicular and pedestrian traffic on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering and on private and municipal property; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 14. Director, Corporate Services & Treasurer, Report CS 97-05 Appointment of Deputy Mayor - Change in Rules of Procedure - Process to be Followed Detailed discussion ensued on this matter, specifically in relation to the Municipal Act Statutory empowerment and the public meeting process. Moved by Councillor Ashe Seconded by Councillor Pickles Executive Committee Meeting Minutes Monday, December 12,2005 7:30 pm Chair: Councillor Mclean That Report CS 97-05 of the Director, Corporate Services & Treasurer concerning the Appointment of Deputy Mayor, be received for information. CARRIED (III) OTHER BUSINESS 1. Councillor Brenner and Councillor Johnson, gave notice of their intention to bring forward a Notice of Motion with regards to underserviced area for physicians within the City of Pickering. 2. Councillor Pickles and Councillor Johnson gave notice of their intention to bring forward a Notice of Motion with regards to two heritage designations. He also requested that staff provide a response to the White Pine Crescent residents with respect to Report CS 95-05. 3. Councillor McLean informed the Clerk that he would be giving staff direction on acquiring lands west of the Museum. 4. The following matters were considered prior to the meeting: The Committee moved In Camera to discuss matters of litigation. a) The City Solicitor updated the Committee with respect to the OMB hearing recently held with respect to Woodview Drive. Councillor Ashe made a declaration of interest under the Municipal Conflict of Interest Act due to his membership at a golf course in the study area. Councillor Ashe left the room during the discussion on this matter. b) The City Solicitor updated the Committee with respect to recent hearings held concerning Bill 16, along with the OPDA process. A question period ensued. The City Solicitor confirmed that a copy of the Hansard transcript would be provided to all Members of Council. The City Solicitor was directed to research the matter further. c) The City Solicitor provided a briefing on the current transit negotiations and work being completed in this regard. d) The Chief Administrative Officer provided a confidential memorandum dated December 8, 2005 with respect to a land matter. Executive Committee Meeting Minutes Monday, December 12, 2005 7:30 pm Chair: Councillor Mclean (IV) ADJOURNMENT The meeting adjourned at 9:45 pm.