HomeMy WebLinkAboutJune 27, 2005Council Meeting Minutes
Monday, June 27, 2005
7:50 PM
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
D. Dickerson
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
T. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
D. Bentley
B. Taylor
T. Melymuk
R. Holborn
S. Milton
D. Watrous
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Deputy City Clerk
- Division Head, Corporate Projects & Policy
- Division Head, Municipal Property & Engineering
- Supervisor, Facility Programs
- Committee Coordinator
INVOCATION
Mayor Ryan called the meeting to order and led Councill in the saying of the
Invocation.
(11)
ADOPTION OF MINUTES
Special Meeting of June 13, 2005
Regular Meeting of June 20, 2005
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7:50 PM
Prior to the formal presentation portion of the agenda, Mayor Ryan and the Chief
Administrative Officer acknowledged Bruce Taylor, the retiring City Clerk and
thanked him for his dedicated service to the City of Pickering. Mr. Taylor was
presented with a copy of the Council minutes of his first meeting as Clerk in
Pickering.
(ill)
1.
PRESENTATIONS
Councillor McLean acknowledged the hard work of the Ajax Pickering Road
Watch Committee and advised of the cheque for $5,000, which had recently
been forwarded to this Committee. Members of the Committee were present for
the acknowledgement of Council.
Councillor Brenner acknowledged the presence of Members of the Waterfront
Coordinating Committee and provided a background on the presentation by the
Committee. A power point presentation providing a history of the Pickering
Waterfront and Frenchman's Bay along with an outline of the 5 Year
Implementation Plan of waterfront and watershed projects was provided by David
Steele and Scott Berry, members of the Committee.
(IV)
1.
DELEGATIONS
The following delegations addressed Council with respect to Zoning Application
A 01/04, 816 Kingston Road (Pickering) Limited (By-law 6551/05):
a)
Sylvia Spencer, 771 Sheppard Avenue East, stated her opposition to this
application noting that the development of 16 street townhouse dwelling units
was not compatible with the area and should not be any greater than that
provided by singles. She advised that her and her husband reserve the right
to take this application to the Ontario Municipal Board.
b)
John Ibbetson, 787 Sheppard Avenue East, stated his opposition to this
application. The proposed townhouse development is not compatible with the
area and the height will be one storey higher than the surrounding homes.
His concerns include traffic, loitering, trash and parking. His privacy will be
affected and his home will depreciate in value. He requested Council defer
the by-law until the builder revises his plan to be in keeping with the
surrounding neighbourhood.
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Monday, June 27, 2005
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c)
Lorelei Jones, Lorelei Jones & Associates, representing the applicant,
advised that the Official Plan allows for commercial on the entire site but the
applicant felt that townhouses on Sheppard Avenue would be the logical
transition.
(V) RESOLUTIONS
Resolution #106105
Moved by Councillor Brenner
Seconded by Councillor McLean
That Report OES 28-05 regarding a framework for a Five-Year Implementation
Plan for Pickering Waterfront and Frenchman's Bay, be received; and
o
That Council endorse the development of a Five-Year Implementation Plan by
staff through collaboration with the Toronto & Region Conservation Authority
(TRCA), as adopted by the Waterfront Coordinating Committee (WCC), based on
the framework attached to this report; and
That staff be authorized to commence preparation of the Terms of Reference, in
consultation with the TRCA, the WCC and other agencies to retain a consultant
to prepare the Stormwater Management Master Plan and public consultation
process; and
That the Terms of Reference be brought to the Executive Committee for approval
at the regular meeting scheduled for September 26, 2005; and
That this report be forwarded to the Toronto & Region Conservation Authority for
endorsement and acceptance to participate with the City of Pickering on this
initiative.
CARRIED
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Resolution #107/05
Moved by Councillor Brenner
Seconded by Councillor McLean
That the Report of the Audit Committee AC 2005-01, dated June 20, 2005, be adopted.
CARRIED
Resolution #108/05
Moved by Councillor Brenner
Seconded by Councillor McLean
That Report OES 23-05 regarding Rosebank Road Reconstruction, be received;
and
That Tender No. T-6-2005 submitted by Hamden & King Construction Inc. for the
Rosebank Road Reconstruction in the amount of $339,724.23 (G.S.T. included)
and a net cost after G.S.T. rebate of $317,499.28, be accepted; and
That the total project cost of $374,500.00 including the tender amount, other
associated costs and G.S.T., and a net total project cost after rebates of
$350,000.00, be approved; and
That the total costs of $87,500.00 to be funded by Development Charges
Reserve Fund and $262,500.00 to be funded by Development Charges - City's
Share Reserve, be approved; and
That the appropriate City of Pickering officials be authorized to take necessary
action to bring effect thereto.
CARRIED
Resolution #109~05
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That Report OES 22-05 regarding the supply and delivery of an Articulating
Wheel Loader, be received; and
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That Quotation No. Q-20-2005 submitted by Strongco Equipment for the supply
and delivery of an Articulating Wheel Loader, 2005 Case Model 621XT in the
amount of $122,997.00 (after trade-in) (GST and PST extra) be accepted; and
That the total gross purchase cost of $141,446.55 and a net purchase cost of
$132,836.76, be approved; and
That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of debt; and
a)
That debt financing through Region of Durham in the amount of $132,000.00
for a period not exceeding five years, at a rate to be determined be approved;
and the balance of approximately $840.00 plus financing costs be financed
from current funds; and
b)
That financing and repayment charges in the amount of $29,693.00 be
included in the annual Current Budget for the City of Pickering commencing in
2006 and continue thereafter until the loan is repaid; and
c)
That the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's debt and financial obligations
approved annual repayment limit for debt and other financial obligations for
2005 as established by the Province for Municipalities in Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
5. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
Resolution #110105
Moved by Councillor McLean
Seconded by Councillor Dickerson
That Report OES 24-05 regarding the tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements, be received; and
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That Tender No. T-3-2005 submitted by Mopal Construction Limited for Liverpool
Road Nautical Village Boulevard & Streetscape Improvements in the amount of
$700,715.18 (G.S.T. included) for Option 1 and a net cost after G.S.T. rebate of
$654,874.00 be accepted; and
That the total project cost of $903,159.00 including the tender amount, and other
associated costs and a net total project cost of $844,074.00 (after G.S.T.
rebates), be approved; and
That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of debentures through the Region of Durham;
and
a) That debt financing not exceeding the amount of $700,000.00 for a period not
exceeding 20 years, at a rate to be determined; and
b)
That the unspent amount of $40,755.00 from the 2003 budgeted project
Liverpool Road Millennium Square project code 03-2320-008-02, originally
debt-financed in 2004 together with, the unspent amount of $103,319.00 from
the completed project Audley Road south of Highway #7; (10-Year Debt,
financed in 2004) be applied to the project; and
c)
That annual repayment charges in the amount of approximately $58,333.00
be included in the annual Current Budget for the City of Pickering
commencing in 2006, and any financing cost, continuing thereafter until the
loan is repaid; and
d)
That the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's Debt and Financial
Obligations approved Annual Repayment Limit for debt and other financial
obligations for 2005 as established by the Province for municipalities in
Ontario; and
e) That the Treasurer is authorized to take any actions necessary in order to
effect the foregoing; and
That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
CARRIED
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Resolution #111/05
Moved by Councillor Johnson
Seconded by Councillor Pickles
That Report OES 27-05 regarding the supply and delivery of a Fire Pumper
Vehicle, be received; and
That Quotation No. Q-24-2005 submitted by Smeal Fire Apparatus for the supply
and delivery of a Fire Pumper Vehicle in the amount of $539,331.00 (GST extra),
be accepted; and
That the total gross purchase cost of $577,084.17 and a net purchase cost of
$539,331.00, be approved; and
That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of debt; and
a)
That debt financing through the Region of Durham not exceeding the amount
of $539,000.00 for a period not exceeding 10 years, at a rate to be
determined, be approved and the balance of $331.00 and financing costs of
approximately $6,700.00 be funded from the 2005 Current Budget; and
b)
That repayment charges in the amount of approximately $68,958.00 be
included in the annual Current Budget for the City of Pickering commencing in
2006 and continuing thereafter until the loan is repaid; and
c)
That the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's Debt and Financial
Obligations approved Annual Repayment Limit for debt and other financial
obligations for 2005 as established by the Province for municipalities in
Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
5. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
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Resolution #112/05
Moved by Councillor Dickerson
Seconded by Councillor Brenner
That Report OES 20-05 regarding playground construction, playground
equipment safety surface material, be received; and
That Tender No. T-8-2005 submitted by Melfer Construction Inc. for park and
playground construction, in the amount of $83,246.00 (G.S.T. included) with an
adjustment (increase) estimated cost $25,000.00 plus G.S.T. for the addition of
the Shadybrook Tot Lot, for a total of $109,996.00 (G.S.T. included), be
accepted; and
That Request for Proposal RFP 4-2005 submitted by Little Tikes for the supply
and installation of playground equipment in various parks in the amount of
$107,501.31 with an adjustment (increase) estimated cost $25,000.00 for the
addition of the Shadybrook Tot Lot $132,501.31 ($141,776.40 G.S.T. included),
be accepted; and
That Quotation No. Q-32-2005 submitted by Playcare Inc. for Safety Surface
Material in various parks in the amount of $39,644.50 ($42,419.62 G.S.T.
included), be accepted; and
That the total project cost of $306,945.81 ($328,432.00 G.S.T. included)
consisting of the above amounts plus other project costs of $22,000.00 and
contingency of $10,000.00, be approved; and
That the Director, Corporate Services & Treasurer be authorized to transfer
$250,000.00 from the Parkland Reserve Fund as provided for in the Annual
Capital Budgets, and $25,000.00 from the Insurance Reserve Fund and
$31,946.00 from capital under expenditures or general funds; and
7. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
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Resolution #113/05
Moved by Councillor Ashe
Seconded by Councillor Pickles
That Report CS 54-05 of the Director, Corporate Services & Treasurer, be
received; and
That RFP-6-2005 submitted by Toshiba Canada, to replace fourteen
convenience photocopiers and provide one color photocopier, be accepted; and
That Council authorize the Director, Corporate Services & Treasurer to executive
a lease agreement with Toshiba Canada for the provision of photocopiers as
proposed in Recommendation #2 above; and
o
That Council authorize the Director, Corporate Services & Treasurer to alter
terms, conditions and/or suppliers if necessary, to meet, maintain and provide
departmental photocopy services for the City; and
5. That staff at the City be given the authority to give effect thereto.
CARRIED
Resolution #114105
Moved by Councillor Dickerson
Seconded by Councillor Brenner
That Report CS 55-05 of the Director, Corporate Services & Treasurer, be
received; and
That the City of Pickering renew effective June 27, 2005, its property, liability and
other coverages through the Frank Cowan Company for the period July 1, 2005
to July 1, 2006 inclusive on terms and conditions acceptable to the Director,
Corporate Services & Treasurer; and
That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible
Program through the Insurance Adjuster and the Frank Cowan Company and
further, that the Director be authorized to settle any claims including any
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adjusting and legal fees within the total deductible limit where it is in the City's
interest to do so; and
That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to protect
the assets of the City and it's elected officials and staff; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
CARRIED
Resolution #115105
Moved by Councillor Dickerson
Seconded by Councillor Brenner
That Report CAO 10-05 concerning the Highway 401 Pedestrian Bridge Project,
be received; and
o
That Totten Sims Hubicki Associates (TSH) be invited to submit a proposal to the
City for consulting services with respect to the preparation of design drawings for
the Highway 401 Pedestrian Bridge Project as well as the completion of the
required environmental assessments; and should this proposal be acceptable to
the Chief Administrative Officer (CAO) and within the approved budget, that the
appropriate City officials be authorized to enter into an agreement with TSH for
the provision of consulting services with respect to this Project; and
That staff be authorized to finalize a Funding Agreement with the Province for the
Highway 401 Pedestrian Bridge Project, generally as set out in Attachment 2 to
this Report, and once finalized, that the appropriate City officials be authorized to
execute that Agreement; and
That staff be authorized to submit an application for federal funding assistance
for the Highway 401 Pedestrian Bridge Project to the Federation of Canadian
Municipalities' Green Municipal Funds program, and to any other applicable
federal funding programs.
CARRIED
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Resolution #116/05
Moved by Councillor Ashe
Seconded by Councillor Brenner
1. That Report OES 17-05 regarding a Beach Volleyball Partnership Proposal, be
received; and
2. That the partnership proposal submitted by Team Twelve training and PVB
Canada to construct five (5) beach volleyball courts in 2005 and an additional five
(5) courts in 2006 at Diana, Princess of Wales Park, be accepted; and
3. That Option A of the partnership proposal require that the volleyball courts to be
constructed in 2005 be moved westerly, to abut the east edge of the parking lot,
pending sufficient review and approval by the Director, Operations & Emergency
Services; and
4. That in the event that Option A is not feasible, Option B be implemented to
review additional/alternate options as proposed by staff; and
5. That a by-law be enacted to authorize the execution of a Lease Agreement
through which Team Twelve Training and PVB Canada will be permitted to
develop and operate a Beach Volleyball Facility and Program at Diana, Princess
of Wales Park for a five year term; and
6. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED AS AMENDED
Council considered the following motion in conjunction with the above resolution:
Resolution #116105(a)
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the above resolution be amended by adding the following:
'That Option A of the partnership proposal require that the volleyball courts to be
constructed in 2005 be moved westerly, to abut the east edge of the parking lot,
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pending sufficient review and approval by the Director, Operations & Emergency
Services; and
That in the event that Option A is not feasible, Option B be implemented to review
additional/alternate options as proposed by staff; and'
CARRIED
Resolution #117105
Moved by Councillor Brenner
Seconded by Councillor McLean
WHEREAS the Council of The Corporation of the City of Pickering, on behalf of all its
residents, do hereby acknowledge the financial commitment to the Province of Ontario
of a gift of $7.5 million dollars towards the Rouge Valley Hospital Foundation; and
WHEREAS this gift by Mattamy Homes, Metrus Developments and Lebovoic Homes,
the three developers of the new Seaton Community, to be built on Provincial lands, is
conditional upon the required approvals being granted within a specified time frame
enabling construction to commence within 18 months; and
WEREAS the magnitude of the proposed community of "Seaton" will have a major
impact on the taxpayers of today and into the future; and
WHEREAS the Council for The Corporation of the City of Pickering supports that growth
must pay for growth without a negative impact on the existing tax base; and
WHEREAS the community of Seaton will require the necessary infrastructure
necessitating the construction of new municipal fire halls, arts centre, library, community
centres, arena, sports fields, Seniors' facilities, a recreation and wellness complex,
parks as well as future options for a new Municipal Complex; and
WHEREAS Council believes that the timetable requested by the three builders is
achievable if all parties needed for approval work efficiently and effectively;
NOW THEREFORE BE IT RESOLVED that the Council of The Corporation of the City
of Pickering shall assemble a working group comprised of all landowners who shall be
involved in the development of Seaton, three Members of Council, one representing
each Ward, being Councillor Ashe, Councillor Dickerson, Councillor Johnson, three
senior administrative staff including the Chief Administrative Officer; and
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FURTHER THAT this working group shall negotiate the net community benefit to the
City of Pickering and its residents and to report to Council on its findings for
deliberation, consensus and ratification.
CARRIED
Recorded Vote:
Yes: Councillors Ashe, Brenner,
Ryan
Dickerson, Johnson, McLean, Pickles and Mayor
Resolution #118/05
Moved by Councillor Johnson
Seconded by Councillor Ashe
WHEREAS the Durham Regional Police Services Board is comprised of seven
members of which one is the Chair of the Regional Municipality of Durham, two are
Members of the Council of the Regional Municipality of Durham, one is a resident of the
Region appointed by Regional Council but not a Member or employee of the Region
and three are appointed by the Lieutenant Governor in Council through the Public
Appointments Secretariat; and
WHEREAS the Durham Regional Police Services Board is currently undertaking a
nation-wide search for a new Chief of Police; and
WHEREAS the recent search for a Chief at the Toronto Police Service was impacted by
the fact that there was less than a full complement of Police Board membership; and
WHEREAS Mr. Les Fisher, who is a resident of the City of Pickering, was appointed to
the Board by the Lieutenant Governor in Council and that appointment expires on July
31, 2005; and
WHEREAS Mr. Les Fisher has applied to the Public Appointments Secretariat for re-
appointment to the Board;
NOW THEREFORE the Council of The Corporation of the City of Pickering hereby
supports the re-appointment or extension of current term of Mr. Les Fisher to the
Durham Regional Police Services Board; and
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7:50 PM
FURTHER THAT a copy of this resolution be forwarded to:
· Minister of Public Safety
· Public Appointments Secretariat
· Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge
· Doug Moffatt, Chair, Durham Regional Police Services Board
CARRIED
(VI) BY-LAWS
Councillor Pickles, seconded by Councillor Ashe, took leave to introduce by-laws of the
City of Pickering:
By-law 6549/05
Being a by-law to amend Restricted Area Zoning By-law 3036, as amended by By-law
2351/87, to implement the Official Plan of the City of Pickering, Region of Durham,
South Part of Lot 17 & 18, Concession 1, (40R-15636, Part 13) & (40R-11780, Parts 1,
2, 3, 4, 5 & 6) & (40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2) in
the City of Pickering. (A 1/05)
By-law 6550/05
Being a by-law to amend Restricted Area (Zoning) By-law 2511 and 2510, as
amended by 6090/03, to implement the Official Plan of the City of Pickering District
Planning Area, Region of Durham in Part of Block 1, Plan 40M2177, Part 9, Plan 40R-
22540, in the City of Pickering. (A 07~05)
By-law 6551/05
Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering District Planning Area, Region of
Durham in Part of Lot 27, Range 3, Broken Front Concession, City of Pickering. (A
01/04)
CARRIED
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THIRD READING:
Councillor Pickles, seconded by Councillor Ashe, moved that By-law Numbers 6549/05,
6550/05 and 6551/05 be adopted and the said by-laws be now read a third time and
PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation
be affixed thereto.
CARRIED
Recorded Vote on By-law 6551/05 on Third Reading:
Yes: Councillors Ashe, Brenner, Johnson, McLean, Pickles and Mayor Ryan
No: Councillor Dickerson
(VII)
1.
OTHER BUSINESS
Councillor Brenner provided an update on the options being considered for
Animal Services. He advised that discussions are taking place concerning an
agreement for Animal Services between Picketing / Toronto or Pickering /
Clarington.
Councillor Brenner advised that Sara McDonald previously was a member of the
Durham Regional Police Services Board.
Councillor Pickles requested that a letter and copies of previous resolutions
concerning an airport in Pickering, be forwarded to Mark Holland, MP, copied to
the Regional Chair advising of Council's continued objection to an airport in
Pickering.
Councillor Johnson advised that the Regional Chair does not concur with Mark
Holland's opinion, stating that the Official Plan and Durham Regional Official Plan
both include an airport.
Councillor Johnson expressed his concern with comments made by a resident at
the Statutory Public Information Meeting held on June 9th concerning the Oak
Ridges Moraine.
Councillor Johnson expressed his concern with the parking lot at the
Recreation Complex being utilized for purposes other than parking.
Councillor McLean advised that Sunday, July 10th is the 25th Anniversary of the
Terry Fox Run.
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Councillor McLean requested a status report on the licensing of vendors,
specifically refreshment vehicles.
Councillor Ashe questioned the amount of time required to include a referendum
question on the 2006 Election ballot.
10.
Councillor Dickerson suggested that a referendum question to consider is 'Do
You Want To See An Airport'.
11. The following matters were considered prior to the regular meeting:
a)
The City Clerk provided Members of the Committee with a memorandum
requesting the waiver of hall rental fees at the West Shore Community
Centre for Ms. Teen Durham.
Resolution #119~05
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That the request of Ms. Monica Ramsahoye, on behalf of Ms. Stephanie
P. Ramsahoye, to waive the rental fee of the West Shore Community
Centre on Saturday, July 16, 2005 be received and the request be denied.
CARRIED
Resolution #120~05
Moved by Councillor Brenner
Seconded by Councillor Dickerson
That Council meet In Camera at 6:49 pm.
b)
Confidential Report Number CS 51-05 of the City Clerk with respect to
Appointments to the Taxicab Advisory Committee was provided to
members present.
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c)
d)
e)
Resolution #121/05
Moved by Councillor Brenner
Seconded by Councillor McLean
That Confidential Report Number CS 51-05 of the City Clerk be adopted,
as amended.
CARRIED
Resolution #122~05
Moved by Councillor McLean
Seconded by Councillor Pickles
That the Council rise from In Camera at 7:08 pm.
CARRIED
The Chief Administrative Officer and the Coordinator, Business
Development & Investment advised that at the Regional Works Committee
meeting of June 22, 2005, Report #2005-W-73 of the Commissioner of
Works with respect to the architectural agreement for the design, tender
and contract administration of the Pickering EMS Station was referred
back to staff for consultation with City staff.
The Chief Administrative Officer and the Coordinator, Business
Development & Investment provided an update with respect to the 2005
City Land Disposal & Acquisition Activity.
The Division Head, Corporate Projects & Policy, stated that an open
house would be held by the Province with respect to the OPDA process
on July 14, 2005 and there would be a sixty day comment period to
September 12, 2005. He suggested that in order to consider Official Plan
Amendment #14 and the comments for OPDA, a statutory public meeting
could be held on July 26, 2005 and a Special Council meeting on
September 6, 2005. The Chief Administrative Officer was requested to
confirm an alternate date of July 21, 2005 pending staff availability.
The Chief Administrative Officer provided an update with respect to the
Greenwood Hamlet and Westney Road Realignment Study.
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7:50 PM
g)
h)
The Director, Operations & Emergency Services presented a request from
the Waterfront Bistro for temporary signage for four days over the Canada
Day holiday weekend.
Resolution #123/05
Moved by Councillor Dickerson
Seconded by Councillor Ashe
That the temporary signage for the Waterfront Bistro, be approved.
Resolution #124/05
Moved by Councillor Brenner
Seconded by Councillor Dickerson
That Council meet In Camera at 7:42 pm.
CARRIED
CARRIED
The Chief Administrative Officer was requested to follow up with respect to
a contingency plan for a confidential matter.
Resolution #125/05
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the Council rise from In Camera at 7:45 pm.
CARRIED
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7:50 PM
(VIII) CONFIRMATION BY-LAW
By-law Number 6552/05
Councillor Ashe, seconded by Councillor Johnson, moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of June 27, 2005.
CARRIED
(ix)
ADJOURNMENT
The Meeting adjourned at 11:40 pm.
DATED
CITY CLERK
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Appendix I
Audit Committee Report
AC 2005-01
That the Audit Committee of the City of Pickering having met on June 20, 2005,
presents its first report to Council and recommends:
CORPORATE SERVICES REPORT CS 52-05
2004 YEAR-END AUDIT
1. That Report to Council CS 52-05 of the Director, Corporate Services &
Treasurer, be received and referred to Council for information; and
2. a) That the Auditor's Report to the Audit Committee as submitted by Deloitte
& Touche, be received for information; and
b)
That the Management Letter from the Auditor be referred to the Director,
Corporate Services & Treasurer for any further action deemed necessary
and report back to the Committee; and
3. That the 2004 draft Audited Financial Statements for the City of Pickering be
received and forwarded to Council for information.
2004 FINANCIAL INFORMATION RETURN
That the 2004 Financial Information Return be received and forwarded to Council
for information.
APTA 2004 FINANCIAL STATEMENTS
That the 2004 APTA Financial Statements be received and forwarded to Council
for information.
CORPORATE SERVICES REPORT CS 08-05
ROLE OF AUDIT COMMITTEES
That Report CS 08-05 of the Director, Corporate Services & Treasurer
concerning the Role of Audit Committees, be received for information.
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Appendix I
Audit Committee Report
AC 2005-01
CORPORATE SERVICES REPORT CS 12-05
LEASE FINANCING POLICY
That Report CS 12-05 of the Director, Corporate Services & Treasurer
concerning Lease Financing Policy, be received for information.
o
CORPORATE SERVICES REPORT CS 19-05
SERVICE DELIVERY AND REPORTING REVIEW
FOR MUNICIPALITIES
That Report CS 19-05 of the Director, Corporate Services & Treasurer
concerning Service Delivery Review and Reporting for Municipalities, be received
and forwarded to Council for information.
CORPORATE SERVICES REPORT CS 20-05
2003 AUDIT MANAGEMENT LETTER
- CONTRACT GUARANTEES
That Report CS 20-05 of the Director, Corporate Services & Treasurer
concerning 2003 Audit Management Letter - Contract Guarantees, be received
for information.
LETTER FROM THE MINISTRY OF MUNICIPAL
AFFAIRS & HOUSING DATED JANUARY 27, 2005
That the letter from the Ministry of Municipal Affairs and Housing dated January
27, 2005 concerning the 2004 Financial Information Return (FIR), be received for
information.
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