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HomeMy WebLinkAboutJanuary 17, 2005PICKEI IG Council Meeting Minutes Monday, January 17, 2005 7:50 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor D. Watrous - Chief Administrative Officer (left at 7:50 pm) - Chief Administrative Officer (Acting) and Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator O) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. {11) ADOPTION OF MINUTES Regular Meeting of December 20, 2004 (ltl) 1. DELEGATION Jeff MacDonald, representing Amaco Equipment, addressed Council conceming the Hydroscopic Excavator. He provided a background on this tender and requested Council consider the unfair comparison and refer this matter back to staff. -1- PICKERING Council Meeting Minutes Monday, January 17, 2005 7:50 PM Wayne Aston, representing Legion Branch 606 Pickering, commended Council on the motion before them with respect to naming streets in memory of war veterans. He stated that veterans would be very proud and it shows the City of Pickering's acknowledgement of their contribution. (IV) RESOLUTIONS Resolution #06105 Moved by Councillor McLean Seconded by Councillor Brenner That the Report of the Executive Committee EC 2005-01, dated January 10, 2005, be adopted. CARRIED Resolution #07105 Moved by Councillor McLean Seconded by Councillor Pickles That Report to Council PD 02-05 concerning the City's participation in the Provincial GeoSmart Funding Program and Consultant Selection for Pickering's Enterprise Geographic Information Project be RECEIVED; and . a. That staff be AUTHORIZED to enter into a legal agreement with the Ministry of Natural Resources under the GeoSmart Funding Program to develop and implement an Enterprise Geographic Information Project at a total project value not exceeding $750,000, including a GeoSmart grant of up to $375,000, City funding up to $245,650, and 'in-kind' contributions up to $129,350; and That the City's total financial obligation to the Project (exclusive of 'in-kind' contributions) not exceed $245,650 including 2004 budget approvals of $161,500 and a pre-budget approval for 2005 of $84,150; and 3. a. That iPLANcorp be RETAINED to implement Pickering's Enterprise Geographic Information Project; and b. That, in response to the City's RFP-04-2004, the proposal by iPLANcorp, dated December 20, 2004, be APPROVED, with net costs of $9,931.20 for Phase One -2- Council Meeting Minutes Monday, January 17, 2005 7:50 PM o of the Project and per diem rates for Phase Two of the Project as outlined in the proposal; and That the appropriate officials of the City of Pickering be authorized to give effect thereto. Resolution #08105 Moved by Councillor Brenner Seconded by Councillor McLean 1. CARRIED That the City of Pickering consent to the Region of Durham Transit By-law #85-2004 regarding the transfer of Lower-Tier Municipal Transit Services to the Region; and That City staff continue to negotiate with Region staff, a reasonable solution, for the Region's use only of a portion of the City's Operations Centre for bus storage. CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Johnson, McLean, Pickles and Mayor Ryan No: Councillor Dickerson Resolution #09105 Moved by Councillor Johnson Seconded by Councillor Dickerson That Resolution #170/04(a) passed on December 20, 2004 to refer the motion to purchase a Telescopic Boom Excavator to the 2005 Budget Meeting be reconsidered. CARRIED -3- Council Meeting Minutes Monday, January 17, 2005 7:50 PM Resolution #10/05 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Resolution #170/04 to purchase a Telescopic Boom Excavator be referred to the 2005 Budget Meeting. LOST Resolution #11/05 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report OES 39-04 regarding the supply and delivery of a Telescopic Boom Excavator be received; and That Quotation No. Q-41-2004 submitted by Strongco Equipment for the supply and delivery of a Badger Model 460 Telescopic Boom Excavator with the specified attachments in the amount of $294,662 (GST and PST extra) be accepted; and 3. That the total purchase cost of $338,861.30 and a net purchase cost of $318,234.96 including specified attachments for the equipment be approved; and That the total revised funding of $318,234.96 with $255,000 of five year debt as provided for in the 2004 Capital Budget and an additional $63,000 in a five year internal loan and $235 from current funds be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; and a) That debt financing through the Region of Durham in the amount of $255,000 for a period not exceeding 5 years, at a rate to be determined be approved; and b) That financing and repayment charges in the amount of $58,900 be included in the annual current budget for the City of Pickering commencing in 2005 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment there of falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2004 as established by the Province for Municipalities in Ontario; and -4- PICKERING Council Meeting Minutes Monday, January 17, 2005 7:50 PM d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at The City of Pickering be given the authority to give, effect hereto. REFERRED TO STAFF Council considered the following motion in conjunction with the above resolution: Resolution #11105(a) Moved by Councillor Brenner Seconded by Councillor McLean That the above resolution be referred to staff to contact the Municipality of Clarington and the Region of Durham for further information and brought back to the February 7th, 2005 Council Meeting. CARRIED Resolution #12/05 Moved by Councillor Dickerson Seconded by Councillor Johnson WHEREAS the City of Pickering depends on the contribution of many volunteers to ensure quality of life for all its citizens; and WHEREAS the Government of Canada recognizes veterans as all former members of the Canadian Forces who meet the military's professional occupation requirements and have been released with an honourable discharge. This definition includes reserves, those who have served on domestic duty and those who have served in "Special Duty Area" (e.g. peacekeeping assignments); and WHEREAS the City of Pickering salutes its veterans, both living and deceased, each November 11th in a Remembrance Day Ceremony; and WHEREAS the City of Pickering ought to have a policy of naming streets in memory and in honour of war veterans; and WHEREAS those honoured through the street naming process should be those men and women who voluntarily enlisted with Canada's military forces and those that served -5- Council Meeting Minutes Monday, January 17, 2005 7:50 PM in the Merchant Marines and served overseas in active duty during the Boer War, World War 1, World War 2, the Korean conflict and the Crimean War and those who lost their lives in any peacekeeping action initiated by the United Nations or NATO in which Canadian forces played an active military role (e.g. Afghanistan); and WHEREAS the war veterans to be recognized in this program would be those who were residents of Pickering at the time of their enlistment; NOW THEREFORE BE IT RESOLVED THAT the policy of naming streets in the new Seaton community in memory and in honour of war veterans be instituted as a public acknowledgement of Pickering's truly "Ultimate Volunteers" based on the following criteria wherever possible: a) Killed or missing in action be honoured first, b) Veterans who have passed away; c) Veterans still living be so honoured next. FURTHER THAT all streets named in honour of veterans be identified with street signs displaying a poppy; and FURTHER THAT Royal Canadian Legion Branches 603 Pickering and 483 Claremont be invited to assist with research of veteran's names. CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Ryan Dickerson, Johnson, McLean, Pickles and Mayor Resolution #13/05 Moved by Councillor McLean Seconded by Councillor Dickerson WHEREAS various businesses have been using search lights as an advertising method to attract customers; and WHEREAS search lights tend to cause a nuisance to residents that live close to such search lights; and -6- PICKER1NG Council Meeting Minutes Monday, January 17, 2005 7:50 PM WHEREAS other forms of advertising through illuminated pylon signs, billboard signs and wall signs are strictly regulated through the City's Sign By-law; NOW THEREFORE the Council of the Corporation of the City of Picketing hereby directs staff to prepare a by-law that will restrict the use of search lights in a manner that they will not cause a nuisance to residents or local businesses. CARRIED Resolution #14/05 Moved by Councillor Ashe Seconded by Councillor McLean WHEREAS many volunteer Fire Departments in Ontario are strengthened by the service of "Double Hatters" fire fighters who work as professional,, full-time fighters and also serve as volunteer fire fighters on their free time and in their home communities; and WHEREAS the Ontario Professional Fire Fighters Association has declared their intent to "phase out" these "Double Hatters" firefighters; and WHEREAS "Double Hatters" are being threatened by the union leadership and forced to resign as volunteer fire fighters or face losing their full-time jobs and this is weakening volunteer fire departments in Ontario; and WHEREAS a Private Members Bill (Bill 52), being the Volunteer Fire Employment Protection Act, has been introduced that would uphold the volunteer and solve this problem concerning public safety in Ontario; and Fighters right to WHEREAS over 100 Ontario municipalities have passed resolutions in support of "Double Hatters"; and WHEREAS Association of Municipalities of Ontario President Roger Anderson stated in his inaugural address AMO's commitment to "fight the rights of double hatters fire fighters to exercise free choice in their free time"; NOW THEREFORE BE IT RESOLVED that the City of Pickering urge the Government of Ontario to express public support of Bill 52 and a willingness to pass it into law or introduce similar legislation that protects the rights of fire fighters to volunteer in their home communities on their free time; and -7- Council Meeting Minutes Monday, January 17, 2005 7:50 PM FURTHER THAT a copy of this resolution be forwarded to the following: · Premier of Ontario · Minister of Public Safety · Wayne Arthurs, MPP · Leader of the Official Opposition · Leader of the NDP Party · AMO · Durham Municipalities CARRIED Recorded Vote: Yes: Councillors Ashe, Ryan Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Resolution #15105 Moved by Councillor Brenner Seconded by Councillor McLean WHEREAS a tragic earthquake and tsunamis struck various countries in South Asia on December 26, 2004 killing many thousands of people and leaving many more thousands homeless and many children as orphans; and WHEREAS the cost of rebuilding in the affected areas will run in the billions of dollars; and WHEREAS the international response in providing relief now exceeds 5.5 billion dollars but much more money must be raised to help rebuilt the homes and infrastructure of the affected area; and WHEREAS in response to this tragic event, politicians at all levels of government, businesses, groups and residents from across Durham Region have formed a community working group to maximize resources for what is hoped will be the Region's largest ever relief effort; and WHEREAS this working group, now operating under the name of Durham Community Tsunami Relief, is accepting generous donations from residents and businesses across Durham Region and is planning a major fundraising event on Saturday, January 29, 2005 at the Deer Creek Golf and Banquet Facilities that will provide events for all ages; -8- Council Meeting Minutes Monday, ,January 17, 2005 7:50 PM NOW THEREFORE the Council of the Corporation of the City of Picketing hereby proclaims Saturday, January 29th, 2005 as Durham Community Tsunami Relief Day in the City of Pickering. Resolution #16/05 Moved by Councillor Johnson Seconded by Councillor McLean CARRIED For Leave to Introduce a Motion concerning the proclamation of Sunday, March 6 as "Old Timers Hockey League Day". CARRIED Resolution #17105 Moved by Councillor Johnson Seconded by Councillor McLean That Mayor Ryan be authorized to make the following proclamations: "Old Timers Hockey League Day"- March 6, 2005 CARRIED {V) BY-LAWS That Councillor Brenner, seconded by Councillor Johnson, took leave to introduce by- laws of the City of Pickering: By-law Number 6433/05 Being a by-law dedicate Block 114, Plan 40M-1473, Pickering, as public highway. By-law Number 6434/05 Being a by-law to assume the roads within Plans 40M-1472, 40M-1473 and 40M-1571 for public use as public highways and to assume the services within Plans 40M-1347, 40M-1472, 40M-1473 and 40M-1571 under the jurisdiction of the City of Pickering. -9- PICK .RING Council Meeting Minutes Monday, ,January 17, 2005 7:50 PM By-law Number 6435/05 Being a by-law to amend By-law 1416/82 providing for the regulation and licensing of places of amusement. By-law Number 6436/05 Being a by-law to authorize the release and removal of the Subdivision Agreement respecting Plan 40M-1347, Pickering, from title. By-law Number 6437/05 Being a by-law to authorize the release and removal of the Subdivision Agreement, respecting Plan 40M-1472, Pickering, from title. By-law Number 6438/05 Being a by-law to authorize the release and removal from title of the Agreements relating to the development of Plan 40M-1473, Pickering and those parts of Lot 30, Concession 1, Pickering, being Parts 1, 2, 3, 4, 5 and 6, Plan 40R-11443. By-law Number 6439/05 Being a by-law to authorize the release and removal of the Subdivision Agreement respecting Plan 40M-1571, Pickering, from title. By-law Number 6440/05 Being a by-law to dedicate Block 139, Plan 40M-1418, Pickering as public highway. By-law Number 6441/05 Being a by-law to dedicate Block 88, Plan 40M-1419, Pickering, as public highway. By-law Number 6442/05 Being a by-law to assume the roads as public highways and the services within Plan 40M-1254 (save and except Blocks 20 to 27, inclusive), Plan 40M-'1418 (save and except Blocks 137, 138 and 141) and Plan 40M-1419 (save and except Blocks 86 and 89), under the jurisdiction of the City of Pickering. -10- ICKEl (3 Council Meeting Minutes Monday, January 17, 2005 7:50 PM By-law Number 6443/05 Being a by-law to amend By-law 1416/82 providing for the regulation and licensing of places of amusement. By-law Number 6444~05 Being a by-law to authorize the release and removal of the Agreements relating to Plan 40M-1254, Pickering, from title. By-law Number 6445/05 Being a by-law to authorize the release and removal of the Subdivision Agreement from the Lots an Blocks within Plan 40M-1418, Pickering, from title (save and except from Blocks 137 and 138). By-law Number 6446~05 Being a by-law to authorize the release and removal of the Subdivision Agreement from the Lots and Blocks within Plan 40M-1419, Pickering, from title (save and except from Block 86). By-law Number 6447/05 Being a by-law to dedicate those parts of Lots 15 and 17, Registrar's Compiled Plan No. 1051, Pickering, designated as Parts 1 and 2, Plan 40R-10267 as public highway (Heathside Crescent). By-law Number 6448~05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. By-law Number 6449/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. -11 - PICKEF, G Council Meeting Minutes Monday, ,January 17, 2005 7:50 PM By-law Number 6450/05 Being a by-law to amend By-law 2632/88 to provide for erecting ot: Stop signs at certain intersections within the City of Pickering. By-law Number 6451/05 Being a by-law for the collection of taxes and to establish the installment due dates for the Interim Levy 2005. By-law Number 6452/05 Being a by-law respecting Council salaries, benefits, allowances and communications. CARRIED THIRD READING: Councillor Brenner, seconded by Councillor Johnson, moved that By-law Numbers 6433/05, 6434/05, 6435/05, 6436/05, 6437/05, 6438/05, 6439/(;)5, 6440/05, 6441/05, 6442/05, 6443/05, 6444/05, 6445/05, 6446/05, 6447/05, 6448/(;)5, 6449/05, 6450/05, 6451/05 and 6452/05, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Recorded Vote for By-law 6452105 Yes: Councillors Ashe, Brenner, Dickerson, Johnson, {VI) Ryan McLean, Pickles and Mayor OTHER BUSINESS Councillor McLean, seconded by Councillor Dickerson, gave notice of a motion concerning 'Let Your Kids Play'. The following matters were considered prior to the regular meeting: a) It was the consensus of Members of Council that Budget Meetings be held on Tuesday, March 22nd and Thursday, March 24th, 2005. The recommendations from the Budget Meeting will be ratified by Council on April 4, 2005. -12- Council Meeting Minutes Monday, January 17, 2005 7:50 PM b) c) The CAO thanked Mr. Everett Buntsma, (Acting) CAO and other members of the senior management team for filling in for him, during his absences due to his medical condition. Resolution #18/05 Moved by Councillor Brenner Seconded by Councillor Pickles That Council meet in a Closed Session to discuss matters of personnel and potential litigation. CARRIED i) The CAO discussed three personnel matters. ii) The CAO provided a status update on a matter of potential litigation. iii) The CAO reported that under the direction of his Office, a Request for Proposal is being prepared for legal services. iv) The CAO was directed to include a grant in the 2005 Current Budget to provide for the waiver of the hall rental fees involved in the Old Timers Hockey Tournament to be held on March 6, 2005. Resolution #19105 Moved by Councillor Brenner Seconded by Councillor Pickles That Council rise from this Closed Meeting at 7:50 pm. CARRIED -13- Council Meeting Minutes Monday, January 17, 2005 7:50 PM (VII) CONFIRMATION BY-LAW By-law Number 6453105 Councillor Dickerson, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 17, 2005. CARRIED (v~) ADJOURNMENT The Meeting adjourned at 9:30 pm. DATED CITY CLERK -14- HCKERING Appendix I Executive Committee Report EC 2005-01 That the Executive Committee of the City of Picketing having met on January 10, 2005, presents its first report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 01-05 TENDER FOR PICKERING MUSEUM VILLAGE PROGRAM CENTRE TENDER NO. T-6-2004 That Report OES 01-05 regarding the Pickering Museum Village Program Centre, be received; and That Tender No. T-6-2004 submitted by D. J. McRae Contracting Ltd. for the construction of a new Program Centre at the Pickering Museum Village in the amount of $751,236 (CST extra), be accepted; and That the total gross project cost of $1,002,949.52 and a net project cost of $937,336 including tender amount and other project costs identified in this report be approved; and That Council authorize entering into an agreement between the City and the Pickering Museum Village Foundation for the shared cost and financing of the Program Centre Project and the Hotel Restoration Project; and That pre-budget approval be given in the amount of $547,336 for Program Centre project including moving of hotel and financing to be included in the 2005 current and capital budgets and Council consider including $250,000 in the 2006 Capital Budget for its share of the Hotel Restoration project; and That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) Debt financing through the Region of Durham in the amount of $451,000 for a period not exceeding 10 years, at a rate to be determined; and b) Contributions from the Pickering Museum Village Foundation in the amounts of $60,000 for Program Centre project and $36,000 for moving the hotel; and c) The balance of funding in the estimated amount of $336 be included in the 2005 Current Budget; and -15- PICKERING Appendix I Executive Committee Report EC 2005-01 d) Financing and repayment charges in the amount of approximately $57,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and e) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; and f) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 7. That staff at the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 02-05 2005 INTERIM LEVY AND INTERIM INSTALLMENT DUE DATES 1. That Report CS 02-05 of the Director, Corporate Services & Treasurer, be received; and 2. That an interim levy be adopted for 2005 for all of the realty property classes; and 3. That the interim levy instalment due dates be February 25 and April 28, 2005; and That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; and 5. That the attached by-law, providing for the imposition of the taxes, be read three times and passed by Council; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. -16- PICKERING Appendix I Executive Committee Report EC 2005-01 CORPORATE SERVICES REPORT CS 01-05 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2005 That Report CS 01-05 of the Director, Corporate Services & Treasurer concerning Confirmation of Comprehensive Crime Insurance for 2005, be received and forwarded to Council for information. CORPORATE SERVICES REPORT CS 03-05 ESTABLISHMENT ROUGEMOUNT COOPERATIVE HOMES NEIGHBOURHOOD WATCH - 400 KINGSTON ROAD That the letter from the Durham Regional Police Service dated December 7, 2004 endorsing the establishment of the Rougemount Cooperative Homes Neighbourhood Watch, be received; and That the Council of the Corporation of the City of Pickering hereby endorses the Rougemount Cooperative Homes Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-04 FLAG PROTOCOL -POLICY/PROCEDU RE 1. That Report CAO 05-04 regarding the Flag Protocol Policy for The Corporation of the City of Picketing, be received; and 2. That Council endorse the Flag Protocol as set out in the Flag Protocol Policy and Procedure with the following amendment: a) That upon the death of a spouse, son or daughter of the Mayor or Member of Council the flags at City properties be flown at half-mast. -17- PICKER1N(3 Appendix I Executive Committee Report EC 2005-0t PROCLAMATIONS "FAMILY LITERACY WEEK" "MARRIAGE CHECKUP WEEK" "RACING AGAINST DRUGS DURHAM WEEK" That Mayor Ryan be authorized to make the following proclamations: "Family Literacy Week" - January 24 - 31, 2005 "Marriage Checkup Week"- February 14 - 18, 2005 "Racing Against Drugs Durham Week" - May I - 6, 2005 -18-