The URL can be used to link to this page

Home My WebLink About01/10/2005Executive Committee Meeting Minutes Monday, January 10, 2004 7:40 PM Chair: Councillor Ashe PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma - (Acting) Chief Administrative Officer and Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer B. Taylor - City Clerk S. Reynolds - Division Head, Culture & Recreation D. Watrous - Committee Coordinator ABSENT: T. J. Quinn - Chief Administrative Officer (Medical Leave) Mayor Ryan commented on the Tsunami Disaster and acknowledged the work of Councillors Brenner and McLean in aid of the victims. (i) ADOPTION OF MINUTES Meeting of December 13, 2004 -1- Executive Committee Meeting Minutes Monday, January 10, 2004 7:40 PM Chair: Councillor Ashe (11) 1. DELEGATION Gordon Dick, representing the Pickering Rotary Club, addressed the Committee with respect to Tsunami Relief requesting a grant for the use of the hall at the Recreation Complex. He advised that this event would be a day of family activities with an evening buffet. All monies raised at this event would be deposited into the Durham Community Tsunami Relief Fund, which has been set up by the Rotary Club. Representatives of the Hindu community presented $8,513.00 to Mr. Dick for this relief fund advising that a further $2,000 would be forthcoming. (111) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 48-04 BRAMALEA LIMTIED -PLAN OF SUBDIVISION 40M-1347 -PLAN OF SUBDIVISION 40M-1472 -PLAN OF SUBDIVISION 40M-1473 -PLAN OF SUBDIVISION 40M-1571 FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-law Forwarded To Council PLANNING & DEVELOPMENT REPORT PD 46-04 BRAMALEA LIMITED/MARSHALL HOMES CORPORATION -PLAN OF SUBDIVISION 40M-1254 (PHASE 1) BRAMALEA LIMITED -PLAN OF SUBDIVSION 40M-1418 (PHASE 2) BRAMALEA LIMITED -PLAN OF SUBDIVISION 40M-1419 (PHASE 3) FINAL ASSUMPTION OF PLANS OF SUBDIVISION By-laws Forwarded To Council -2- PICKERIb G Executive Committee Meeting Minutes Monday, January 10, 2004 7:40 PM Chair: Councillor Ashe OPERATIONS & EMERGENCY SERVICES REPORT OES 01-05 TENDER FOR PICKERING MUSEUM VILLAGE PROGRAM CENTRE TENDER NO. T-6-2004 Approved See Recommendation #1 OPERATIONS & EMERGENCY SERVICES REPORT OES 40-04 -NO PARKING BY-LAW -AMENDMENT TO BY-LAW 2359/87 -FILE: BEGLEY STREET AND TANZER By-laws Forwarded To Council OPERATIONS & EMERGENCY SERVICES REPORT OES 41-04 -NO PARKING BY-LAW -AMENDMENT TO BY-LAW 2359~87 FILE: GLENGROVE ROAD By-law Forwarded To Council OPERATIONS & EMERGENCY SERVICES REPORT OES 43-04 -STOP SIGN BY-LAW -AMENDMENT TO BY-LAW 2632/88 FILE: COPPERSTONE DRIVE By-law Forwarded To Council CORPORATE SERVICES REPORT CS 02-05 2005 INTERIM LEVY AND INTERIM INSTALLMENT DUE DATES Approved See Recommendation #2 -3- Executive Committee Meeting Minutes Monday, January 10, 2004 7:40 PM Chair: Councillor Ashe CORPORATE SERVICES REPORT CS 01-05 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2005 Approved See Recommendation #3 CORPORATE SERVICES REPORT CS 03-05 ESTABLISHMENT ROUGEMOUNT COOPERATIVE HOMES NEIGHBOURHOOD WATCH - 400 KINGSTON ROAD Approved See Recommendation #4 10. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-04 FLAG PROTOCOL -POLICY/PROCEDURE Approved As Amended See Recommendation #5 11. PROCLAMATIONS "FAMILY LITERACY WEEK" "MARRIAGE CHECKUP WEEK" "RACING AGAINST DRUGS DURHAM WEEK" Approved See Recommendation #6 (IV) OTHER BUSINESS 1. Councillor Brenner ~,ave notice of a motion, seconded by Councillor McLean to proclaim January 29~h as 'Tsunami Relief Day'. (v) ADJOURNMENT The meeting adjourned at 8:45 pm. -4- Appendix I Executive Committee Report EC 2005-01 That the Executive Committee of the City of Pickering having met on January 10, 2005, presents its first report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 01-05 TENDER FOR PICKERING MUSEUM VILLAGE PROGRAM CENTRE TENDER NO. T-6-2004 That Report OES 01-05 regarding the Pickering Museum Village Program Centre, be received; and That Tender No. T-6-2004 submitted by D. J. McRae Contracting Ltd. for the construction of a new Program Centre at the Pickering Museum Village in the amount of $751,236 (GST extra), be accepted; and That the total gross project cost of $1,002,949.52 and a net project cost of $937,336 including tender amount and other project costs identified in this report be approved; and That Council authorize entering into an agreement between the City and the Pickering Museum Village Foundation for the shared cost and financing of the Program Centre Project and the Hotel Restoration Project; and That pre-budget approval be given in the amount of $547,336 for Program Centre project including moving of hotel and financing to be included in the 2005 current and capital budgets and Council consider including $250,000 in the 2006 Capital Budget for its share of the Hotel Restoration project; and That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) Debt financing through the Region of Durham in the amount of $451,000 for a period not exceeding 10 years, at a rate to be determined; and b) Contributions from the Pickering Museum Village Foundation in the amounts of $60,000 for Program Centre project and $36,000 for moving the hotel; and c) The balance of funding in the estimated amount of $336 be included in the 2005 Current Budget; and -5- PICKERINIG Appendix I Executive Committee Report EC 2005-01 d) Financing and repayment charges in the amount of approximately $57,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and e) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; and f) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 7. That staff at the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 02-05 2005 INTERIM LEVY AND INTERIM INSTALLMENT DUE DATES o That Report CS 02-05 of the Director, Corporate Services & Treasurer, be received; and That an interim levy be adopted for 2005 for all of the realty property classes; and That the interim levy instalment due dates be February 25 and April 28, 2005; and That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; and That the attached by-law, providing for the imposition of the taxes, be read three times and passed by Council; and That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. -6- Appendix I Executive Committee Report EC 2005-01 CORPORATE SERVICES REPORT CS 01-05 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2005 That Report CS 01-05 of the Director, Corporate Services & Treasurer concerning Confirmation of Comprehensive Crime Insurance for 2005, be received and forwarded to Council for information. CORPORATE SERVICES REPORT CS 03-05 ESTABLISHMENT ROUGEMOUNT COOPERATIVE HOMES NEIGHBOURHOOD WATCH - 400 KINGSTON ROAD That the letter from the Durham Regional Police Service dated December 7, 2004 endorsing the establishment of the Rougemount Cooperative Homes Neighbourhood Watch, be received; and That the Council of the Corporation of the City of Pickering hereby endorses the Rougemount Cooperative Homes Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-04 FLAG PROTOCOL -POLICY/PROCEDURE 1. That Report CAO 05-04 regarding the Flag Protocol Policy for The Corporation of the City of Pickering, be received; and That Council endorse the Flag Protocol as set out in the Flag Protocol Policy and Procedure with the following amendment: a) That upon the death of a spouse, son or daughter of the Mayor or Member of Council the flags at City properties be flown at half-mast. -7- PICKEPdNG Appendix I Executive Committee Report EC 2005-01 PROCLAMATIONS "FAMILY LITERACY WEEK" "MARRIAGE CHECKUP WEEK" "RACING AGAINST DRUGS DURHAM WEEK" That Mayor Ryan be authorized to make the following proclamations: "Family Literacy Week" - January 24 - 31, 2005 "Marriage Checkup Week"- February 14- 18, 2005 "Racing Against Drugs Durham Week" - May 1 - 6, 2005 -8-