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HomeMy WebLinkAboutCurrent BudgetCITY OF PIC KERING 2003 CURRiENT BUDG.ET TABLE OF CONTENTS I)EPT.# GENERAL GOVERNMENT SUMMARIES Revenues - Departmental Expenditures - Departmental Comparative Reports MAYOR & COUNCIL PAGE NO. 36 38 40 60 Mayor 2111 62 Council 2113 65 ADMINISTRATION DEPARTMENT OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Chief Administrative Officer 2121 Customer Care Centre 2129 68 80 84 CLERKS Clerk Office 2122 87 Elections 2191 91 Records Management 2198 93 Print Shop/Mail Room 2199 96 By - Law 2220 99 Animal Control 2293 104 L.A.C.A.C. 2743 107' CORPORATE PROJECTS AND POLICY Corporate Projects and Policy Emergency Operations Control Centre 2192 2241 HUMAN RESOURCES Human Resources Safety & Training 2139 2141 109 114 118 122 LEGAL SERVICES 2125 126 C I TY O F PIC KE R 1 N G 2003 C U RREN T B/J DG ET TABLE OF CONTENTS DEPT.# CORPORATE SERVICES Finance 2127 Supply & Services 2133 Information Technology 2196 Corporate License, Contracts & Services 2190 OPERATIONS & EMERGENCY SERVICES Operations & Emer. Services - Admin. 2710 FIRE SERVICES DIVISION Fire Services 224O MUNICIPAL PROPERTY & ENGINEERING DIVISION Roads 2320 Municipal Property Engineering & Admin. 2290 Property Maintenance 2132 Crossing Guards 2230 Streetlights 2325 Solid Waste 2430 Parks 2718 Operations Centre - Municipal Garage 2315 CULTURE & RECREATION DIVISION Civic Complex 2124 Senior Citizens Centre 2572 Cult. & Rec. Admin. 2711 Programs 2712 Dunbarton Pool 2713 Don Beer Arena 2715 Community Centres 2719 Recreation Complex - Central Core 2731 Recreation Complex - Pool 2733 Recreation Complex - Arenas 2735 Museum 2744 PLANNING & DEVELOPMENT Plan & Develop - Admin Planning Building Services Development Control 2610 2611 2612 2613 PAGE NO. 129 137 142 146 150 154 166 170 178 184 189 193 196 199 202 208 213 217 221 225 230 235 240 245 254 259 264 272 279 283 288. 292 LIBRARIES 2745 297 2002 INCREASE BUDGET JDECREASE) A Total City Controlled Exp $43,696,815 $3,834,137 B Total Revenues (19,019,573) 269,527 C Excess Exp. over Rev. D Additional One Time Fundin.q of Current Withdraw from Rate Stab. Res. Est. Assessment Appeal Rev. (1) Total Adjustments Addition_al One Tim. e Fundin_p_g_~[ Capita. E Veridan - Return of Capital F Return of Prior Years Unspent Capital G Est. City Tax Levy $24,677,242 H APTA Total APTA Est. City Levy J 2002 Prov. & Reg. Tax Rev Loss (3) L Est. Total Tax Levy Comments $24,677,242 $4,103,665 $0 ($919,000) (870,000~ $0 ($1,789,000) (410,000) (559,380) $1,345,285 ~2,573,101 ($4,375) $27,250,343 $1,340,91 0 .526,567 .$1.867,477 This is an estimate and can not be finalized until after the Region and the Province determine the tax ratios and education tax rates for 2003. In addition, the assessment agreement reached and the Provincial Regulation is still waiting for Provincial approval. Assessment growth converted into taxation revenue is currently estimated to be $50,411. This figure represents assessment growth of 0.2%. Provincial & Regional tax policy changes for 2003 are unknown at this time. % Tax Levy 14,1% 1.o% 15.1% -6.6% 0.0% -1.5% -2.1% 4.9% 0.0% 4.9% t .9% 6.8% B Departmental Expenditures Gen Gov. Expenditures Capital Total City Controlled Exp Dept Revenues Gen Gov Reyenues Revenue Adjustments Total Revenues C Excess Exp. over Rev. Additional One Time Fundinq of Current Withdraw from Rate Stab. Res. Est. Assessment Appeal Rev. (1) Total Adjustments 2002 INCREASE BUDGET (DECREASE) 38,070,378 2,579,191 4,319,419 323,272 1,307,018 931,674 43,696,815 3,834,137 ($8,343,235) ($1,299,300) (7,105,638) $50,538 .(3,570,700) $1,518,289 (19,019,573) 269,527 $24,~77,242 $4,103,685 (919,000) (870,000) (1,789,000) Additional One Time Fun~di~ Veddan - Return of Capital (410,000) Return of Pdor Years Unspent Capital (559,380) Est. City Tax Levy $24,677,242 $1,345,285 APTA Net Current & Cap Exp. $3,907,002 ($177,196) Capital Maintenance 223,148 Transfer to Reserve 287,099 (150,327) Est. Transit Tax Levy (1,621,000) 100,000 Total APTA $2,573,101 ($4,375) Est. City Levy $27,250,343 $1,340,910 J 2002 Prov. & Reg. Tax Rev Loss (3) 526,567 L Est. Total Tax Levy $27.250.343 ~ Comments This is an estimate and can not be finalized until after the Region and the Province determine the tax ratios and education tax rates for 2003. In addition, the assessment agreement reached and the Provincial Regulation is still waiting for Provincial approval. 2 Assessment growth converted into taxation revenue is currently estimated to be $50,411. This figure represents assessment growth of 0.2%. 3 Provincial & Regional tax policy changes for 2003 are unknown at this time. % Tax Levy 14.1% 1.0% 15.1% -6.6% -1.5% -2.1% 4.9% 0,0% 4.9% 1.9% 6.8% 2/19/2003 12:19 PM 203_sum_febba].xis CITY OF PICKERING 2003 BUDGET GENERALGOVERNMENTREVENUE 1010 POA Revenues 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1550 Interest from Investments 1591 Commissions 1592 Donations 1593 Sale of Equipment 1594 Sale of Land 1599 Other Net (Under) Over Levies 1599 Other Misc. Transactions 1622 Government Grants 1910 Tsfr. from Reserve - Contingency - Increases 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Legal 1910 Tsfr. from Reserve - Contingency-Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - ParMand 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve 2002 INCREASE BUDGET (DECREASE) $254,500 ($5,090) 3,997,811 (112,041) 1,453,387 17,190 53,300 1,200 55,000 0 774,900 (22,477) 750 0 5,000 0 5,000 0 17,000 183,000 0 0 10,000 0 0 0 0 0 0 143,000 0 0 0 95,000 0 20,000 43,490 15,180 0 50,000 2003 BUDGET 0 0 0 0 435,500 (435,500) $249,410 3,885,770 1,470,577 54,500 55,000 752,423 75O 5,000 5,000 200,000 0 10,000 0 0 143,000 0 95,000 20,000 58,670 50,000 0 0 0 % CHANGE 2003 BUDGET VS. 2002 -2.00% -2.80% 1.18% 2.25% 0.00% -2.90% 0.00% 0.00% 0.00% 1076.47% $7,105,638 ($50,539) $7,055,099 0.00% 0.00% 0.00% 0.00% NA 0.00% NA NA 34.90% NA 0.00% O.OO% -100.00% -0.71% 3/26/2003 10:47 AM 1 CITY OF PICKERING 2003 - 2005 PROFORMA BUDGET GENERAL GOVERNMENT REVENUE 2002 INCREASE 2003 2004 2005 BUDGET {DECREASE) BUDGET BUDGET. BUDGET 1001 POA Revenues $254,500 ($5,090) $249,410 $249,410 $249,410 0000 Non-Shared P.I.L.S. 3,997,811 (112,041) 3,885,770 3~785,770 3,685,770 0000 Linear Properties 1,453,387 17,190 1,470,577 1,470,577 1,470,577 1530 Rentals 53,300 1,200 54,500 54,500 54,500 1543 Metro Agreement 55,000 0 55,000 55,000 55,000 1550 Interest from Investments 774,900 {22,477) 752,423 752,423 852,423 1591 Commissions 750 0 750 750 750 1592 Donations 5,000 0 5,000 5,000 5,000 1593 Sale of Equipment 5,000 0 5,000 5,000 5,000 1594 Sale of Land 17,000 183,000 200,000 150,000 100,000 1599 Other Net (Under) Over Levies 0 0 0 1599 Other Misc. Transactions 10,000 0 10,000 10,000 10,000 1622 Government Grants 0 0 1910 Tsfr. from Reserve - Contingency - Increases 0 0 1910 Tsfr. from Reserve - Contingency - Elections 0 143,000 143,000 1910 Tsfr. from Reserve - Legal 0 0 1910 Tsfr. from Reserve - Contingency - Assessmen 0 95,000 95,000 95,000 95,000 1911 Tsfr. from Reserve - Cont Studies & Consultin~ 0 20,000 20,000 1920 Tsfr. from Res. Fund - Cap. Wks. Program 0 1920 Tsfr. from Res. Fund - Workers' Comp Fund 43,490 15,180 58,670 59,843 61,040 1920 Tsfr. from Res. Fund - Development Charges 0 50,000 50,000 1920 Tsfr. from Res. Fund - Parkland 0 0 1940 Tsfr. from Capital 0 0 1950 Tsfr. from Rate Stabilization Reserve 435,500 (435,500) 0 400,000 400,000 $7,105~638 ($50,539) $7,055,099 $7,093,272 $7,044,469 ~ 2 ......~.........................~.;...~.:.~.;.~.7.~.~.~.~.;.i.;:;:;:;.;.;T;T22T~.2...:.:.~.:.~.:::: .... i ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ,','i;i ..... iiiiii ¥.¥1 GENERAL GOVERNMENT EXPENDITURE 2002 INCREASE ::::::::::::::::::::::::::::::::: BUDGET (DECREASE) ~:i:!:i:i:i:BUDG~'F!:i:!:i:!: 1001 $20,000 ($20,000) 2115 18,000 o :::::::::::::::::::::::::::::::::::: 2123 0 89,500 ~!i:i:i:!:i:i:i:!:i:i:i:!:~;:5~j!: 2126 200,170 55,330 [:i:i:i:!:i:i:i:i:i:i:~;~bb:i 2128 42,650 (42,650) ~ii:i:i 2130 22,907 1 093 :::::::::::::::::::::::::::::::::: 2131 19,000 (4,000) ~!i:i:i:i:!:i:i:!:i:!:!:i:~l:~;~'~Oi: 2134 150,000 166,304 2135 70,825 (4,975) 2140 296,095 (274,039) IJi:i:i:i:i:i:i:i:i:!:i:i:!22 2193 92,795 31,875 2194 6,000 4,000 2195 183,325 (29,300) [i:i:i:i:i:i:i:i:i:i:i:'J:5~ti025i! 2197 85,000 (85,000) 2810 2,500 (2 500) :::::::::::::::::::::::::::::::::::::: 2812 1,156,608 387 721 2815 67,364 (34,005) " .......... :::: ::::::::::::::::::::: 2819 54,775 6,975 :::::: 2821 0 0 :::::::::iiii:!:i:::i:i:l~i: 2821 71,500 (71,500) ................... 2821 0 0 2821 0 0 2821 0 0 2821 0 0 2821 0 0 2821 0 0 2822 2823 0 0 City Image Business Development & City Promotion Post Employment Benefits Obligation Purchased Services Audit Fees Office Machines - Rental Office Machines - Repair & Maintenance Provision for Uncollectable Taxes Property Tax & Vacancy Rebates Telephone Insurance Insurance - Self Insurance Grants to Organizations & Individuals Advertising - Community Page Interest Paid Out on Bank Loans Interest Paid Over to Own Funds Debenture Debt Charges Lease Payment Charges Bank, Credit Card & For. Exchange Charges Tsfr. to Reserve for Equip. Replacement Tsfr. to Reserve for Contingency-Elections Tsfr. to Reserve for Contingency - WCB NEER Tsfr. to Reserve for Contingency-Fire/Soc. Con. Tsfr.to Res. Contingency-Assessment Appeals Trans. to Reserve for Accrued Vac. Pay Trans. to Reserve for Reskilling Tsfr. to Reserve for Cont.- Rate Stabilization Trans. to Reserve Fund - Comm. Fac. Trans. to Capital Fund Capital Funded From Current 1,307,018 931,674 Capital Funded From Dealer Financing 53,000 Capital Funded From Internal Loans 321,071 Capital Funded From DEBT 5,012,000 (1,561,100) 2891 City Share of DC Projects 800,000 200,000 2900 Contingency 180,905 128,655 2901 Emergency Operational Needs 135,000 Without Debt & Int. Loans & Deal Fin. Without Debt & 31tal funded from Current ::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::: % CHANGE 2003 BUDGET VS. 2002 -100.00% 0.00% NA 27.64% -100.00% 4.77% -21.05% 110.87% -7.02% -92.55% 34.35% 66.67% -15.98% -100.00% -100.00% 13.12% 0.00% 0.00% 12.73% 0.00% -100.00% 0.O0% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 71.28% 0,269,437 $436,917 5,257,437 1,623,946 :::::::::::::::::::::::::~.;~::: ::::::::::::::::::::: ::?::?:::::::::::::::::::: ::::::::::::::::::::::::::::::::: 6,881,383 4,642,691 NA NA -31.15% 25.00% 71.12% NA 4.25% 2/19/2003 9:45 AM 3 :::2003::+:2905:': :-:PR~FORMA:BUD:GET GENERAL GOVERNMENTEXPENDITURE 1001 2115 21xx 2126 2128 2130 2131 2134 2135 2140 2193 2194 2195 2197 2810 2811 2812 2815 2819 2821 2821 2821 2821 2821 2821 2821 2821 2821 2822 2823 2891 2900 2901 City Image Business Development & City Promotion Post Employment Benefits Obligation Pumhased Services Audit Fees Office Machines - Rental Office Machines - Repair & Maintenance Provision for Uncollectable Taxes Property Tax & Vacancy Rebates Telephone Insurance Insurance - Self Insurance Grants to Organizations & Individuals Advertising - Community Page Interest Paid Out on Bank Loans Interest Paid Over to Own Funds · Debenture Debt Charges · Lease Payment Charges Bank, Credit Card & For. Exchange Charges Tsfr. to Reserve for Equip. Replacement Tsfr.to Reserve for Contingency-Elections Tsfr. to Reserve for Contingency - WCB NEER Tsfr. to Reserve for Contingency-Fire/Soc. Con. Tsfr. to Reserve for Western Br. Book Collection Tsfr.to Res. Contingency-Assessment Appeals Trans. to Reserve for Accrued Vac. Pay Trans. to Reserve for Reskilling Tsfr.to Reserve for Cont.- Rate Stabilization Trans; to Reserve Fund - Comm. Fac. Trans. to Capital Fund Capital Funded From Current Dealer Financing Internal Loans Capital Funded From DEBT Development Charge Contribution - City Share Contingency Emergency Operational Needs 2002 BUDGET INCREASE (DECREASE) $20,000 ($20,000) 18,000 0 0 89,500 200,170 55,330 42,650 (42,650) 22,907 1,093 19,000 (4,000) 150,000 166,304 70,825 (4,975) 296,095 (274,039) 92,795 31,875 6,000 4,000 183,325 (29,300) 85,000 (85,000) 2,500 (2,500) 410,000 53,788 1,156,608 387,721 67,364 (34,005) 54,775 6,975 0 0 71,500 (71,500) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,307,018 931,674 53,000 321,071 5,012,000 (1,561,100) 800,000 200,000 180,905 128,655 135,000 $10,26937 S435,9t~7 2003 2004 2006 BUDGET BUDGET BUDGET $o $o $o 18,000 18,000 18,000 89,500 89,500 89,500 255,500 180,500 180,500 0 0 0 24,000 24,000 24,000 15,000 15,000 15,000 316,304 316,304 316,304 65,850 70,825 70,825 22,056 22,497 22,947 124,670 127,163 129,706 10,000 10,200 10,404 154,025 154,025 154,025 0 0 0 0 0 0 463,788 463,788 463,788 1,544,329 2,075,001 2,605,673 33,360 40,319 40,319 61,750 61,750 61,750 0 0 0 0 90,000 90,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,238,692 1,306,996 1,306,996 53,000 321,071 3,450,900 3,450,900 3,450,900 1,000,000 1,000,000 1,000;000 309,560 1,017,176 1,849,020 135,000 135,000 135,000 $10,706 354 $1o,s68,e44 $t 2,o34,6s~7 ~19/2003 4 CITY OF PICKERING 2003 BUDGET POA REVENUES Account Number 1595 2001 2002 * INCREASE BUDGET BUDGET (DECREASE) Projected Revenues $350,000 $254,500 ($5,090) Additional Revenue as added atthe May 3, 2001 Council Budget Meeting 205,000 9555,000 $254,500 155.090t An additional $252,000 in POA revenue was added to the 2002 Budget as a "Front Page" adjustment. It is anticipated that the City of Pickering's POA revenue will decrease due to the fact the City is not growing at the same rate as the other Durham Region municipalities. History of Year Year Funds POA Funds Were Earned Payments Received 1998 313,656 1999 297,193 2000 252,267 2001 257,632 Two cheques were received: ($166,696 ~ July 14, 2000) & ($146,960 - March 5, 2001) Cheque received September 10, 2001. Cheque received January 2, 2002. Two cheques were received: ($252,586 - March 18, 2002 & ($5,046 - Fall 2002.) The 2002 POA funds will be received during the first quarter of 2003. % CHANGE 2003 BUDGET VS. 2002 -0.92% 2/1B~2003 8:07 PM Budget Corn, CITY OF PICKERING 2003 BUDGET 2910 CITY IMAGE Funding required for various initiatives. TOTAL 2002 YTD A~ual $0 2OO2 BUDGET INCREASE (DECREASE) $20,000 (20,00O) 20,000 (20,000) 2OO3 BUDGET $0 $0 Budget Com. 2/18/2003 8:07 PM CITY OF PICKERING 2003 BUDGET 0000-0000 NON-SHARED P.I.L.S. I Based on 2002 Tax Policy and Tax Rates 2001 2002 2003 Budget Bud~let Projection Federal & Provincial Properties Estimated Loss from Public Works Cda $538,998 $655,099 $616,208 (238,932) (199,612) OPG & Ont Hydro Networks 2,465,001 2,988,052 2,431,950 Municipal Enterprises 2002 Taxation Policy Adjustment Loss in revenue due to re-assessment Est. Loss from lower Large Ind. Ed Rate (7 year phase-in) Total 752,113 693,592 (100,000) $3,756,112 $3,997,811 710,657 526,567 (100,000) (~oo,ooo) $3,885,770 Explanation The continuing erosion of the industrial and large industrial education tax rate will translate into future revenue losses. 2000 2001 2002 Large Ind. Edu. Tax Rate 0.04647133 0.0417607 0.03045172 Assumptions The above revenue calculation is based on the following assumptions: 1 That the large industrial tax class will continue to exist for the 2003 taxation year. 2 That the office building tax class will continue to exist for the 2003 taxation year. 3 That the taxation ratios structure/relationship will be maintained for the 2003 taxation year. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 0000~000 LINEAR PROPERTIES CN RAIL 02-25-52900 132.50 acres x $507.66 (Mun.) $67,265 CP RAIL 03-20-32600 224.52 acres x $440.32 (Mun.) 98,861 HYDRO 01-18-02320 954.28 acres X $834.02 (Mun.) $795,889 954.28 acres X $1,208.66 (Educ.) 1,153,400 1,949,289 LESS: Region share 67.03% of Municipal portion ($962, 015) (644,838) $1,470,577 Assumption The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation 387). The distribution of the tax revenue between the Region and the City is determined under subsection 368.3 of the Municipal Act and assumes no change. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 1530/1570/1591 . RENTALS, SERVICE CHARGES & COMMISSIONS '153o - RENTALS 000'1) Con. 3 Pt. Lot 19 Roll Number 03-011-21910 Rented to '13'17970 Ont. Inc., T/A Picketing Driving Range 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Arnts: 0003) Con. 3 Pt. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping Expires December 31, 2004. 2002 2002 INCREASE Est. ACTUAL BUDGET (DECREASE) $17,500 $17,500 $0 19,000 19,000 0 18,000 16,800 1,200 $54,500 $53,300 $1,200 2OO3 BUDGET $17,500 19,000 18,000 $54,500 '159'1 - COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings 2) Received from Federal & Provincial Sales Tax remittances $320 $650 $0 155 100 0 $475 $750 $0 $650 100 $750 2/18/2003 8:07 PM 9 Budget Com. CITY OF PICKERING 2003 BUDGET 1543 - LANDFILL OPERATIONS - METRO AGREEMENT 1543 - METRO AGREEMENT Revenue paid to General Fund by Metro Toronto 1) Metropolitan Toronto pays to the City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces electricity which is sold to vadous end users. 2002 2002 INCREASE Est. ACTUAL BUDGET (DECREASE) 55,000 55,000 0 $55,000 $55,000 $0 2003 BUDGET $55,000 $55,000 2/I 8/2003 8:07 PM .tO Budget Com. CITY OF PICKERING 2003 BUDGET NET REVENUE FROM CASH MANAGEMENT 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET (DECREASE) BUDGET 1550 - INTEREST FROM INVESTMENTS Interest earned by the City's General Fund on both short and long term investments. $806,718 $774,900 ($22,477) $752,423 Discounts $806,718 $774,900 ($22,47~ $752,423 2810 - INTEREST PAID OUT ON BANK LOANS Interest paid out on short term bank loans that are taken out prior to receipt of taxation revenue, government grants or investment maturities. $0 $2,500 ($2,500) $0 2811 - INTEREST PAID OVER TO OWN FUNDS Paid over to our own Reserve Funds; (291,328) (410,000) 78,212 (331,788~ 2812 - LOAN REPAYMENT Transfer tofinance- Don BeerArena (132,000) (132,000 ($291,328~) ($407,500~) ($56,288) ($463,788 NET REVENUE FROM CASH MANAGEMENT $515,390 $367,400 (78,765) $288,635 2/18/2003 8:07 PM .t! Budget Com. CITY OFBuDGET2003PICKE RING 1592 - DONATIONS MISCELLANEOUS 1592 - DONATIONS 2001 2002 2002 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) $7,000 $0 $5,000 $0 $7,000 $0 SS,000 $0 2003 BUDGET $5,000 $5,000 In 2001, the City received $7,000 from the Pickering Mens Slow Pitch Leaque as their contribution towards the purchase of "red clay" for seven diamonds. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 1593/1594 - SALE OF EQUIPMENT & LAND 1593. SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. 2002 2002 INCREASl EST. ACTUAL BUDGET (DECREASE $11,805 $5,000 $0 $11,805 $5,000 $0 2003 BUDGET $5,000 $5,00________9_o 1594. SALE OF LAND Various land transactions during the year (net) $196,050 $17,000 $183,000 $196,050 $17,000 $183,000 $200,000 $200,000 The 2002 budget had $250,000 budgeted for land sales as a "Front Page Adjustment." The front page adjustment amount is now refected in this account. 2/18/2003 8:07 PM 13 Budget Com. CITY OF PICKERING 2003 BUDGET 1599 - OTHER MISCELLANEOUS TRANSACTIONS . REVENUE ACCOUNT 1599 Miscellaneous Transactions (Con Fed Life payments) 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE $462,976 $10,000 $0 0 $462,976 $10,000 $0 2OO3 BUDGET $10,000 0 $10,000 This account captures the miscellaneous revenue activity of the Corporation. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2OO3 BUDGET 1910- TRANSFERS FROM RESERVES From. RESERVE FOR CONTINGENCY - GIL 4612 A) To cover the cost of defending the assessment base and also to appeal properties that are under assessed. The cost ofthis activity is budgeted in 2127.2392. B) To cover provision for 2003 election 1911 - Reserve Continuing Studies & Consulting. TOTALTRANSFERS FROM RESERVES 2002 EST. ACTUAL 20O2 BUDGET INCREASE (DECREASEI $95,000 2003 BUDGET $95,000 0 0 143,000 143,000 $0 $0 $238,000 $238,000 20,000 $0 $0 $258,000 20,000 $258~000 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 1920 -TRANSFERS FROM RESERVE FUNDS 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET (DECREASE) BUDGET ~1) From - DEVELOPMENT CHARGES OLD RESERVE FUND - GIL 4227 ('1.3) To cover the cost of the DC study. The expense is budgeted in account 2127.2392 $0 0 50,000 50,000 $0 $0 $50,000 $50,000 2) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of $43,490 $43,490 $15,180 $58,670 insurance. Increase due to higher costs for the excess indemnity insurance. $43,490 $43,490 $58,670 $58,670 TOTAL CONTRIBUTIONS FROM RESERVE FUNDS $43,490 $43,490 $108,670 $~108,670 2/18/2003 8:07 PM :1.6 Budget Com. CITY OF PICKERING 2OO3 BUDGET 1950 -TRANSFERS FROM RATE STABLIZATION RESERVE Unspent consulting funds from Planning & Development 2002 2002 INCREASE Est. Actual BUDGET (DECREASE $400,000 400,000 ($400,000) 35,500 (35,500) $400,000 $435,500 ($435,500) 2003 BUDGET $0 $0 This account is now budgeted on the first page of the budget document. 2/18/2003 8:07 PM 17 Budget Com. CITY OF PICKERING 2003 BUDGET 21XX . POST EMPLOYMENT BENEFIT OBLIGATION 2002 INCREASE 2003 BUDGET (DECREASE) BUDGET Recommended Provision $89,500 $89,500 $89,500 $89,500 The financial statements for year ending December 31, 2001, stated that the City has an unfunded benefit liability of $1,341,800. This liability will be reduced over a 15 year period. Budget Comm. CITY OF PICKERING 2003 BUDGET 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES 200'1 2002 2002 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) Consultive & Professional $227,214 $110,700 $200,170 $55,330 2OO3 BUDGET $255,500 $227,214 $110,700 $200,170 $55,330 $255,500 1) For 1998, each Operating Department was directed to be responsible for budgeting specific Consultive & Professional needs leaving a base amount in this account for corporate requirements. 2) Strategic Planning sessions ($7,500). 3) Senior Management Strategy Sessions ($3,000). 4) Management Team building ($13,000). Deleted TJQ 5) Unanticipated needs. ($100,000). Reduced to $50,000 TJQ 6) Payment to Town of Ajax for transit ($75,000). 7) Disaster Recovery Plan ($10,000). 8) Preliminary consulting and analysis for new financial system ($50,000.) Deferred TJQ 9) Litigation matters ($100,000) 10) Amanda system consulting ($10,000) 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 20O3 BUDGET 21'15 - BUSINESS DEVELOPMENT & CITY PROMOTION Provision 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE) $12,830 $18,000 $0 20O3 BUDGET $18,000 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2128, AUDIT FEES 2002 2002 INCREASE 200------'-~-- EST, ACTUAL BUDGET (DECREASE) BUDGET 2392 Consultive & Professional $40,530 $42,650 ($42,650) $0 $40,530 $42,650 ($42,650) $0 This cost is now budgeted in 2127 Finance - Consulting & Professional. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2130 - OFFICE MACHINES - RENTAL/OPERATING 2001 2002 2002 INCREASE 2003 ACTUAL EST. ACTUAL BUDGET (DECREASE) BUDGET Provision for Rental/Operating Costs $23,141 $23,980 $22,907 $1,093 $24,000 $23,141 $23,980 $22,907 $1,093 $24,000 Rental of various equipment. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2131 - OFFICE MACHINES - REPAIR & MAINTENANCE 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET (DECREASE) BUDGET Provision for Equipment Repairs $10,000 $19,000 ($4,000) $15,000 $t 0,000 $19,000 ($4,000) $15,000 This account captures expenditures associated with maintenance agreements and general repairs. Equipment covered by maintenance agreements includes faxes and mailing equipment. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2134 - PROVISION FOR UNCOLLECTABLE TAXES Provision Shortfall from Public Works CDA 2001 2002 2002 ACTUAL EST. ACTUAL BUDGET $269,873 $240,000 $150,000 $269,873 $240,000 $150,000 INCREASE 2003 (DECREASE) BUDGET $0 $150,000 166,304 166,304 $166,304 $316,304 City share of property tax write-offs due to: ARB decisions, Minutues of Settlement and Section 442 & 442 adjustments. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET Property Tax & Vacancy Rebates 2002 2002 INCREASE 2003 Est. Actual BUDGET (DECREASE) BUDGET 2135 - Charity Property Tax Rebates Registered charities that occupy either 4,500 5,000 $0 $5,000 commercial or industrial units can receive a 40% rebateoftheir property taxes. 4,500 5,000 0 $5,000 2137 - Property Tax Rebate Atthe December 20, 1999, Council meeting, 775 825 25 850 Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1, 1999. 775 825 25 $850 2138 - Vacancy Rebate Under Bill 140, allowances fo[ vacancies will no 45,000 65,000 (5,000) 60,000 longer be reflected in the tax rates. Instead, owners of commercial and industrial properties will have to apply to the municipality for a property tax rebate. This program was introduced in 2001 and the property owners have until Feb 28 of 2003 to apply for the rebate fo[ 2002. 45,000 $65,000 ($5,ooo) SSO,OOO~ 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2140 . TELEPHONE 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET (DECREASE) BUDGET 2'124 - Municipal Buildin~l: Serv. & Long Dist. & Repairs $174,450 $162,800 ($160,744) $22,056 $174,450 .$182,800 ($160,744) $22,056 2240 - Fire Department: Serv. & Long Dist. & Repairs $36,520 $43,550 ($43,550) $0 $36,520 $43,550 ($43,550) $0 27'1'1 - Recreation Facilities: Serv. & Long Dist. & Repairs $19,600 $19,700 ($19,700) 273'1 - Recreation Complex: Serv. & Long Dist. & Repairs $6,885 $50,045 ($50,045) $6,885 $50,045 ($50,045) $0 $237,455 $296,095 ($274,039) $22,056 Majority of the telephone costs are now directly budgeted in each individual cost centre. 2/18/2oo3 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2193/2194 - INSURANCE/SELF-INSURANCE 2193 - INSURANCE: 2002 2002 INCREASE EST. ACTUAL BUDGET , (DECREASE) 2122 Property Liability $114,258 $54,905 $11,095 Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity 2194, SELF-INSURANCE: 5,490 2,510 32,40O 18,27O $114,258 $92,795 $31,875 2122 General Government $12,300 $6,000 $4,000 $12,300 $6,000 $4,000 2003 BUDGET $66,000 8,000 50,670 $124,67~0 $10,000 $~ o,oo________2.o In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a $250,000 deductible and a $25 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $300,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self= insured 0Nork Comp. Res. Fund). 2/18/2003 8:07 PM 2? Budget Com. CITY OF PICKERING 2003 BUDGET 2197 - ADVERTISING - COMMUNITY PAGE 2210 Advertising 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE) $84,000 $85,000 (85,000) $84,000 $85,000 (85,000) 2003 BUDGET $£ $0 . This cost has been transferred to 2711 Culture Rec Admin. 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE) 2570, Social & Charitable: United Way (28,000 X $2.90 per household) Equity Initiatives Ajax-Pickering Community Living Grant to University for Termite Control Durham Police Disabled Games Comm. for Multiculturalism & Race Relations Waste Reduction Commiltee Multiple Sclerosis City of Pickering Award - High School students (1) West Pickering Community Garden Committee Social Development Council Durham Hospice 81,200 81,200 0 0 3,000 (3,000) o 500 (500) 6,000 0 0 0 1,500 (1,500) 0 1 ,S00 (1 ,S00) 248 500 0 0 500 0 400 400 400 0 1,000 (1,000) 4,000 0 0 1,500 1,500 0 $93,348 $91,600 ($7,100) $19,500 $47,925 (25,000) $1oo $1oo $o $1o0 $1oo $0 2572 - Senior Citizens: Bus Trips & Other 2642 - A~lriculture: Durham Region Plowmens' Association (1) The City of Picketing award for students provides a $200 grant to the Pickering high schools. 2003 BUDGET 81,200 0 0 0 $100 $100 2/18/2003 8:07 PM 29 Budget Com. CITY OF PICKERING 2003 BUDGET 2195 -GRANTS TO ORGANIZATIONS & INDIVIDUALS 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET DECREASE BUDGET 2712- Culture & Recreation: Youth Convention - Facility Rental $0 $500 ($500) $0 Pickering Retary Music Festival 500 500 0 500 Pickering Aris Council - Facilities 0 1,000 (1,000) 0 Christmas Dance - Grant & Facility Rent 4,000 4,000 0 4,000 Pickering/Metro East Music Festival 0 500 (500) 0 Kinsmen Santa Claus Parade 1,000 1,000 0 1,000 Frenchmans Bay Festival 2,800 1,500 0 1,500 Multicultural & Race Relations Events 0 1,500 (1,500) 0 P.A.R.U. 20,000 20,000 0 20,000 Juno Beach 5,000 Picketing Aerials Gymnastics Club 3,000 3,000 0 3,000 Durham Ontario Senior Games 0 200 1,300 1,500 Grant to CUPE 129 300 Roadwatch Committee 5,000 5,000 Winterfest 5,000 5,000 Youth Initatives 0 10,000 __ (5,00~ 5,000 $36,600 $43,700 $2,800 $46,500 TOTAL $149,548 $183,325 ($29,300) $154,025 2/18/2003 8:07 PM Budget Com. CITY OFBuDGET2003PICKERING 28'12 - LOAN REPAYMENT Projects Financed by Loans Internal Loans $7,677,000 New Internal Loans 5 yr at 5.3% 43,000 10 yr at 5.8% 1,181,000 Total Internal Loans $8,90t,000 External Debt 10 y[ at 5.8% $2,601,000 20 yr at 6.3% 1,677,000 Total External Debt $4,278,000 TOTAL INTERNAL & EXT. $'13,'179,000 savings from internal financing of Don Beer arena TOTAL DEBENTURE DEBT CHARGES 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE) 2003 BUDGET $1,041,397 10,014 158,943 340,000 125,975 (132,000) 1,t56,608 1,t56,608 387,721 $t,544,329 2/1812003 8:07 PM 3 1 BudgetCom. 0 0 C~ 0 2815- LOAN FINANCING VEHICLES 1998 Vehicles Financed throuqh Leasin_q Lease payments are for 36 months 2 Ford Explorer vehicles (Vehicle #'s 627 & 628) Lease vehicle Buyout Option ($15,268 per vehicl( Vehicles Financed Externally 2001 Vehicles (3) 2002 Vehicles 2003 Vehicles Two vehicles (July 1, 2003 ~ First payment) TOTAL LEASE PAYMENT CHARGES 2002 2002 EST. ACTUAL BUDGET INCREASE (DECREASE) $3,228 $3,228 (3,228) 30,536 30,536 (30,536) 26,400 26,400 0 $7,200 (7,200) 6,960 $3,228 $67,364 ($34,006) -:-:-::: :':': 2B;400: :i::::: ::: ::::::::::::::::::::::: 2/18/2003 8:07 PM 33 Budget Com. CITY OF PICKERING 2003 BUDGET 2819 BANK, CREDIT CARD & FOREIGN EXCHANGE CHARGES BANK CHARGES 2002 2002 INCREASE EST. ACTUAL BUDGET (DECREASE Service charge to C.I.B.C. on City's General bank account $3,163 $9,250 ($4,250) Purchasing Card Program 3,000 0 EFT Charges 9,073 6,600 2,400 Cost of Money Orders and other bank account charges 575 600 0 Tax Payment Processing, Royal Bank Fees 15,393 24,700 (6,700) CREDIT CARD CHARGES $28,204 $44,150 ($8,550) Charges on VISA transactions: $18,915 $8,250 $9,750 Charges on MASTERCARD transactions: 8,091 2,275 5,725 FOREIGN EXCHANGE CHARGES $27,006 $10,525 $15,475 U.S. Dollar Fees $122 $100 $50 2003 BUDGET $5,000 3,000 9,000 600 18,000 $35,600 $18,0oo 8,000 TOTAL FINANCIAL CHARGES $55,332 $54,775 $6,975 $26,000 $150 $61,750 2/18/2003 8:07 PM Budget Com. CITY OF PICKERING 2003 BUDGET 2821 - TRANSFERS TO RESERVES 2002 2002 INCREASE 2003 EST. ACTUAL BUDGET (DECREASE) BUDGET To, RESERVE FOR CONTINGENCY - G/L 4612 1 From ~2191 Elections - 1/3rd estimated cost $71,500 $71,500 ($71,500) $0 $71,500 $71,500 ($71,500) $0 TOTAL TRANSFERS TO RESERVES $71,500 $71,500 ($71,500) $0 2/18/2003 8:07 PM 3~ Budget Com. DEPARTMENTAL REVENUE 2002 INCREASE BUDGET (DECREASE) 2122 Clerk Office $ 116,875 $ 2220 By-Law 651,000 2293 Animal Control 58,000 2192 Corporate Projects and Policy 1,500 2241 Emergency Operation Control Centre 2141 Safety & Training 20,000 2125 Legal Services 85,000 2127 Finance 1,230,000 2240 Fire Protection 101,100 2320 Roads 67,000 2290 Mun. Prop. & Eng. & Admin. 1,000 2132 Property Maintenance 5,000 2718 Parks 6,600 2315 Municipal Garage 636,200 (88,895) 2124 Civic Complex 6,500 1,400 2572 Senior Citizens Centre 40,500 2712 Programs 1,253,435 95,210 2713 Dunbarton Pool 111,812 2,736 2715 Don Beer Arena 604,500 288,600 2719 Community Centres 51,500 13,500 2731 Recreation Complex- Central Core 1,041,200 118,786 2733 Recreation Complex - Pool 223,700 15,805 2735 Recreation Complex- Arenas 610,500 34,500 2744 Museum 111,100 (1,365) 2610 Plan & Develop -Admin 6,000 1,000 2611 Planning 76,500 553,851 2612 Building Services 850,000 213,567 2613 Development Control 93,000 9,000 2745 Libraries 283,713 (14,320) :!:i: :BUDGET:i:i:i:i (29,475) (64,000) ::::::::::::::::::::::::::: 13,000 ::::::::::::::::::::::::::::: 50,000 :: :i:i: :i: i 5~ioo~: ::::::::::::::::::::::::::: (84,000) ::::::::::::::::::::::::: 160,000 (12,600) ::::::::::::::::::::::::: 23,000 ::::::::::::::::::::::::::: - :::::::::::::::::::::::::: :::::::::::::::::::::::::::: :i:i:!: :i:i:i:i:89~,:~O~ :::::::::::::::::::::::6 ::::::::::::::::::::: ::::::::::::::::::::::::: :: :::::::!:;063;567: $::::::::9;642:;535 %CHANGE 2003 BUDGET VS. 2002 BUDGET -25.22% -9.83% 22.41% 0.00% 0.00% -98.82% 13.01% -12.46% 34.33% 0.00% 0.00% 0.00% -13.97% 21.54% 0.00% 7.60% 2.45% 47.74% 26.21% 11.41% 7.07% 5.65% -1.23% 16.67% 723.99% 25.13% 9.68% -5.05% TOTAL $ 8,343,235 $ 1,299,300 15.57% '--I N.ote:. The above re~/enue items are recorded within the Departmental Budgets for control purposes. ~ 36 DEPARTMENTAL REVENUE 2002 INCREASE BUDGET (DECREASE) 2122 Clerk Office $ 116,875 $ (29,475) 2220 By-Law 651,000 (64,000) 2293 Animal Control 58,000 13,000 2192 Corporate Projects and Policy 1,500 2241 Emergency Operation Control Centre 50,000 2141 Safety & Training 20,000 - 2125 Legal Services 85,000 (84,000) 2127 Finance 1,230,000 160,000 2240 Fire Protection 101,100 (12,600) 2320 Roads 67,000 23,000 2290 Mun. Prop. & Eng. & Admin. 1,000 - 2132 Property Maintenance 5,000 - 2718 Parks 6,600 - 2315 Municipal Garage 636,200 (88,895) 2124 Civic Complex 6,500 1,400 2572 Senior Citizens Centre 40,500 - 2712 Programs 1,253,435 95,210 2713 Dunbarton Pool 111,812 2,736 2715 Don Beer Arena 604,500 288,600 2719 Community Centres 51,500 13,500 2731 Recreation Complex - Central Core 1,041,200 118,786 2733 Recreation Complex - Pool 223,700 15,805 2735 Recreation Complex - Arenas 610,500 34,500 2744 Museum 111,100 (1,365) 2610 Plan & Develop- Admin 6,000 1,000 2611 Planning 76,500 553,851 2612 Building Services 850,000 213,567 2613 Development Control 93,000 9,000 2745 Libraries 283,713 (14,320) TOTAL $ 8,343,235 $ 1,299,300 ::::::BUDGET:::: ::::: :~i000: ::::: :: ::1:;500: :::::::::::50;000: :::::20;000 :::: ::::::~io00: ::::: :: ::::8~;~eQ: :: ::: :: ::::~;ooo: :::: ::: :: :::S~000: :::::::: :::S~7;~0~: ::::: :::~;~0: ::: : :40~S00: ::::::::: ::::6~;000: :::::::::: :2~9;5~5: ::::::::::::6~;0~0: :::::: ::~;06~;~67: ::::::::::: ~02;000: ::::::::: 200;4 2005 BUDGET BUDGET $ 88,711 $ 90,042 595,805 607,722 72,065 73,506 1,523 1,553 50,750 51,765 20,300 20,706 1,015 1,035 1,410,850 1,439,067 89,828 91,625 91,350 93,177 1,015 1,035 5,075 5,177 6,699 6,833 549,423 549,229 8,019 8,180 41,108 41,930 1,368,875 1,396,253 116,267 118,592 906,497 924,628 65,977 67,296 1,177,387 1,200,938 243,097 247,959 654,675 667,770 111,382 113,610 7,105 7,247 639,807 652,603 1,079,521 1,101,111 103,530 105,600 273,435 278,903 $ 9,781,091 $ 9,985,092 37 DEPARTMENTAL EXPENDITURE 2111 Mayor 2113 Council 2121 C.A.O. Office 2129 Customer Care Centre 2122 Clerk Office 2191 Elections 2198 Records Management 2199 Print Shop/Mail Room 2220 By-Law 2293 Animal Control 2743 L.A.C.A.C. 2192 Corporate Projects and Policy 2241 Emergency Operation Control Centre 2139 Human Resources 2141 Safety & Training 2125 Legal Services 2127 Finance 2133 Supply & Services 2196 Information Technology 2190 Corp. License, Contracts & Services 2710 Operations & Emerg.Services-Admin. 2240 Fire Protection 2320 Roads 2290 Mun. Prop. & Eng. & Admin. 2132 Property Maintenance 2230 Crossing Guards 2325 Street Lights 2430 Solid Waste 2718 Parks 2315 Operations Centre-Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop -Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 Libraries TOTAL 2002 INCREASE BUDGET (DECREASE' $ 150,913 364,856 306,448 129,024 449,628 15,000 369,343 438,335 259,300 10,150 448,997 10,767 508,722 105,873 403,673 1,414,138 326,523 515,276 386,656 376,204 8,266,086 3,342,031 903,844 326,374 240,000 481,000 1,669,421 1,898,982 706,281 395,422 189,084 686,095 1,576,816 244 BO8 589.092 400 381 1,719 161 605 854 596 897 328 630 582 005 966 205 604 289 427 771 3,334,023 $ 38,070,378 $ 8,878 66,627 6,597 437 29,130 235,015 (5,000) 1,813 713 9,000 (10,150) 43,830 56,232 33,672 (14,764) (234,035) 348,253 (31,990) 17,386 (31,941) (69,614) 251,419 64,020 271,019 (14,354) 46,000 1,800 (150,106) 137,407 (3,525) 3,257 7,632 119,328 99,586 6,545 274,350 33,164 66,297 14,506 18,067 (5,411) 156,106 515,571 32,011 22,311 151,902 $ 2,579,191 i:i: BiJDGET :!: $ii i59;79i: i:i:i:::::i::431;~4:83: ::::::::::::::::::::: ::::::::::::::::::::::: i:i:i::: :4'78;7i58: ::::::::::::::::::::: :i:: :i: :i:37~1i:i56i ~:::::::~:~: ~39;048: :.:.:::: :.:.: :.:~ :: :~:~:~:~:~:~:~:9~.i0~ ~:~:~:~:~:~:~769;638: :~:~:~:~:~1~,762~3~i:~ ~:::~:~:~:~:~2S~;533: :~:~:~:?~:~:53~2~ :::::::::::::354 ~1:5: ::::::::::::306~590: ~:~: ~:?::286~0:~0~: :::::::::1:;8i9 3:i:S: :~:::::~:~:~:25~3:53~ ::::::::::::::::::::: :? :~:~:~,:785~458~ ::::::::::::::::::::::: ::::::::::i::48i 7:76: ::::::::::::::::::::: ::::::::::::::::::::::: $ 40,649~569 %CHANGE 2003 BUDGET VS. 2002 BUDGET 5.88% 18.26% 2.15% 0.34% 6.48% 0.00% -33.33% 0.49% 0.16% 3.47% -100.00% 9.76% 522.26% 6.62% -13.95% -57.98% 24.63% -9.80% 3.37% -8.26% -18.50% 3.04% 1.92% 29.99% -4.40% 19.17% 0.37% -8.99% 7.24% -0.50% 0.82% 4.14% 17.39% 6.32% 2.67% 46.57% 8.28% 3.86% 2.39% 3.03% -1.65% 26.82% 53.36% 5.30% 5.22% 4.56% 6.77% 38 DEPARTMENTAL EXPENDITURE 2002 INCREASE BUDGET (DECREASE) 2111 Mayor $ 150.913 $ 8.878 2113 Council 364 856 66.627 2121 CA.O. Office 306.448 6.597 2129 Customer Care Centre 129.024 434 2122 Clerk Office 449.628 29,130 2191 Elections 235 015 2198 Records Management 15.000 (5,000) 2199 Print Shop/Mail Room 369.343 1.813 2220 By-Law 438335 713 2293 Animal Control 259 300 9.000 2743 L.A.C.A C. 40150 (10,150) 2192 Corporate Projects and Policy 448 997 43.830 2241 Emergency Operation Control CenTre 10,767 56,232 2139 Human Resources 508 722 33.672 2141 Safety & Training 105.873 (14,764) 2125 Legal Services 403.673 (234,035', 2127 Finance 1,414,138 348.253 2133 Supply & Services 326.523 (31,990) 2196 Information Technology 515.276 17.386 2190 Corp. License. Contracts & Services 386.656 (31,941) 2710 Operations & Emerg. Services-Admin 376.204 (69,614) 2240 Fire Protection 8.266.086 251.419 2320 Roads 3.342.031 64.020 2290 Mun. Prop. & Eng. & Admin. 903.844 271.019 2132 Property Maintenance 326.374 (14,354) 2230 Crossing Guards 240.000 46.000 2325 Street Lights 481 000 1.800 2430 Solid Waste 1.669.421 (150,106) 2718 Parks 1.898.982 137.407 2315 Operations Centre-Municipal Garage 706.281 (3,525) 2124 Civic Complex 395.422 3.257 2572 Senior Citizens Centre 189.084 7.832 2711 Cult. & Rec. Admin. 686.095 119 328 2712 Programs 1,576 816 99.586 2713 Dunbar[on Pool 244.808 6.545 2715 Don BeerArena 589 092 274.350 2719 Community Centres 400 381 33.164 2731 Recreation Complex - Central Core 1,719,161 66.297 2733 Recreation Complex - Pool 605 854 14.506 2735 Recreation Complex - Arenas 596.897 18.067 2744 Museum 328.630 (5,411) 2610 Plan & Develop -Admin 582 005 156,106 2611 Planning 966.205 515.571 2612 Building Services 604.289 32.011 2613 Development Control 427.771 22.311 2745 Libraries 3,334,023 151,902 TOTAL $ 38.070.378 $ 2.579188 2003 · 2004 2005 BUDGET: BUDGET BUDGET $ 159.791::$: 161.34t $.-- 163:055 ' 431 483 ".' '435.432.::':::440,138 : .313.045 - .34.1,028:: .::369;429 1291458 i.::i. 133.1:5~ ':' ii:i35:5:16: 478.758 509.200.' 536.401 235.0t5 ' - 10,000: :: 10.1'50 10.353 371.156 · 379.002' .386,761 439,048 479.2tl .'.':'":5t4;414 268.300 ... ::272,325-. 277;771 - '10.305 .'.. 10.510 492,827 ' 566i1'29 :596;696 66.999 : : .' 69.221 :. -71:769 542:394 '.552 058 562.619 :'91,t09 92,7t0' ::94,434 : 169.638 :::: 172:309 175.593 1;762.391 1..841.960 · 1,878,978 . .'294.533::' :304.447 :: 31C949 532.662.: ' 588,548: 639;309 : 354.'~15 360.036: .:. 367~237 303,590 :":.3:12,381: . .'318;212- '8;5!7,5d5 .::': '9.057.393 ::::9.:563:165 . 3,406.95i. :'3 548.179: 3,622,323: 1,174,863:. ::' 1.240;827. :'::'1.276:275. 312020 ..: "321.489:328.422 286:000 290.290 : 296 096: 482,800' 488.215: · 497:980: I;519,315 .:!,694,463 :: 1.728;353 2,036.389 : 2;187,107: :. 2.233.338: 702.756' .725.43:1: ' 741;047 ' 398.679 ·: :: 406.:136 414,306 196.91:6 ' .: 202 765: :.:: 206:650: 805,423':.::. 827.~87 -' :'"' :845;042 1,676,402 : '1,705,817' : :1,735,648 251,353:: 258,830 ' 263;248 863.442 .. :: 883.939 · 899;880 433.545 :' : 443.994 :':::' 452:280 1.785:458 1.835(262:: 1,866;273 :.62'0.360:: 635:t96:644 999 614.964 ':'::'632,492 644,8:75 323.219 · :33t_186 :: 335;977 .:.738.11:t .:799.904 .:.. 775,744 ' 1,481.776 1,621.966 .1.604.139 636.300 720.325:798.633 450.082 : 497_463 : :507.684 3,485,925. 3,627..183 3.749,458 40,649,566: $ 42;574,283 $ 43.891.~79 39 CITY OF PICKERING Summary - ALL Personnel Expenditures 2003 BUDGET Personnel Expenditures include Salaries and wages, benefits and overtime. Organizabon Run Date 2/12/2003 3:45 PM 2002 2002i Year-To-Date BUDGET' . Actuals · Mayor 2111. Mayor $133.059 C~uncil 2113 Council $283~592 C.A.O. 'Office . . 2121 C.A.O. Office $282.325 2129 Customer Care Centre $133 Clerks 2122 Clerk Office $430.176 $436,278 2191 Elections $0 2!99 Print~h0_P/Mail Room . i $85 529 $8~,~93 2220 By-Law $380.088 $357,385 _Corp_orate Projects & Pohc¥ 2192 Corporate Projects an_cl P_oticy $324.561 $323,652 2241 Emergency Operation_C(~.Qt_r~l C~r~tre_ ($30,502i $6, Human Resources 2139 Human Resources $346.279 $369,226 2141 Safety & Training $63,065 $65,838 ~-egal Services 2125 Legal Services ~ $49,627 $191,398 Finance ............ ] . . 2127 Finance I $I,224,678l $1,265,800 SuppLy _&_Se_rvices. 2133 Supply & Services r $266,351 $321 Information Technology .......... 2196 Information Technology '. _ $441,633 $481.826 & Emerg. S_ervice_s_-_A_dmjf~ 2710 Operations & Emerg. Services-Admin. r $300,6311 $370,304 Fire Services Division 2240 Fire Protection ~ $7,040,208 $7,681,242 M~u _n. i c i~Ea__l _P. r~ p erty_ E_ngin~&_~d_min 2320 Roads ' $1,613,4011 2290 Mun. Prop. & Eng. & Admin. t $739,505 $858,209 2132 Property Maintenance ! $198,815 $234,914 2718 Parks ~ $1,162, $1,229,042 2315 Operations Centre-Municipal Garage .~ .$390,485 $452,931 Culture & Recreation Division 2124 Civic Complex $44.871 $61,520 2572 Senior Citizens Centre $113,960 $110,834 2711 Cult. & Rec. Admin. ! $590.569 $658,540 2712 Programs $444,254 $416,285 2713 Dunbadon Pogl ............... l $15~ $173,894 2715 Don Beer Arena ...... t $335.41. 7 $320,846 2719 Community Centres $130. $165,266 2731 Recreation Complex - Central Core - j $1,237,755 $1,215,832 $359,956 INCREASEj 2003~, (DECREASE)I BUDGET! ! ~ $244,756 $42.627~ $287,383 17 42% $297,343j $612 $297,955i 0.21°/ $124,9241 ($2,798) $122,126 $5,600 $72,115 $4,133 $1,898 $30,615 ($3,348) $1,918 $1,6381 ($136,005) I $441,878 $72,115 0.00% $90,426 $359,2831 $354,267 $2,989 -52.83 $371,144 0.52% $67,474 2.49% $55,393 $1,358,085 $281,423 -12,36' $489,577 1,6Y $295,735 $7,730,024~ $7,751 $48,782 $47,720 $1,661,121 296% $218,014 25.40 $188,460 $6,997 $1,236,039 $14,455 $467,386 $1,757 ($883)~ $20J $7,032 $3,190 $166,645 3.19% $12,192 $291 2733 Recreation Complex - Pool $358.576 2735 RecreationComplex - Arenas $3~i~i5 $347,572 $5,542 $353,114 2744 Museum $236,286 $249,190 ($7,411) $241,77c~ Plan & Develop - Admin ~6i6 Pi~ s E~vei~p - A~rni~ [ ~45 59§[ ~i- 44~ ~i48,23:1~ ~6!! PJa~ ~g $685 467 $828 065 $20 296( $848,361 Building Se~ cas [ .... ] ~ '- 2612 Building Se~ices ( $538 774 $559 351~ $17 816~ Develogment Control J ~ ~vei~p~nt ~0ntr0i .......... $~2 5i~1 ~8~8~ ~ 7i-ii '~;~b(ari;~ ~ ~ 46i 5~ ~2;~E~8~ ~30,~ $2;673;o41 $63,277 $109,9511 $679,443 3.17% $423,317 1.695 $177,084 1.83~ $487,487 51.94~ $174,960 5.87% $11228 $360,247 0.08% 3. I9% 5.60' 5.135 3.30~ 4O CITY OF PICKERING Salary Expenditure Summary 2003 BUDGET Salaries Only Organization Run Date: 2112/2003 3:45 PM 2002' 20021 I NCREASE', 20031 ' Year-To-Date BUDGETI (DECREASE)i BUDGET! Actuals i , % I Mayor ~ i 2111 Mayor $115 450 $97,230[ $11,416~ $108,646[ 11.74°,~ Counc t .... 2113 Counc~ $235,547 $200,455 $32 413~ $232 868,~ 16.17 -c.Ai01 Office ' ] t t i 2121 C A.O. Office i $252,448 $242,724[ $13,936! $256,660 5.74% 2!29 ~u~to~er Ca[e ~en~[~ ......... j ...... $-~ '[_4,807 .......... ~01,~!31 ($.__5~_3)! .... _$.79~,74~ 2122 Clerk Office $370 158; $355,312 $10,671, $365 983 3.00% 2191 Elections i $¢ $01 $65,000 $65,000 0.00% 21 ~9 Print Sh0~/Maii Re0m ...... i ;70;7~4~ $69;174[' ' i' $2';057 ~i;; i ~i.'i... ;Z (71 ~! -~220 By:Law ~ -$. ;8~;~88: $282;86~i ~'8,514ql $291,213 3.01% -2'1 ~ cor. p( ~le,0rate Pro'ects and Policy ' $285 454'~1 $264 571 $34 016;~ $298 587~ 12 86% Human Resources --i ............................... -;~139 Hu~n~ Re~ot~rces ........................ ~298,~90/ $299.791 $8,9931 $308,784 .......... ~70~ ~-i~1 ~:etY ~,'T~ining ......... i ............ ~-~-'l-:~'I ............. ~3~ ~ ........... $1;~]8_I $~,~39 ........ ~3.~0~/~ Legal Services j ........ ~ ............. ~ 25 L~gai ~-ervi~:es .............. ~ ...... $40,873i $156,7551 ($112,207)I $44,548 -71.58% 2127 Finance ~ $1,018,297; $1,015,997] $85,4_54~1' $1,101,445 8.41% Supply & Services ......... ~_ ..................... & .......... ~ ................... ~_ --~3~ ~p~iy~ ~ervice~' ,I $225,654~ $262,000i ($32,467)[ $229,533 -12.39% Information Technolo.q¥ - --~---Zl ~ ................ J ........... ~ 1 7 --2-'i~-6 Ini~m'~ti0n' ~-e~hnolog~ .... ~_ $357,702 $374,866] $16,271; $39 , 3, .3 --2-~':1(~ 0~r~ti0ns & Emerg Services-Admin / $263 041 $301 279 ($55 909)' $245 370 -18.56% Municipa! ~ro~grty ~pg~n._~_Ad ~in ........... [ ....................... L l .............. Z~__ ................................. ~320 ~-oa~s -- ! $1,209,13~; $1,241,377_~ $43,2541 $1,284,631, 3.48% ~0 M~n~i P~:O~7 & En~/S ~d-mi~-, ............ $59~-~-~6 ~ ........... -$-68~1874i ...... ~':1"~'7~)-~ .......... $877,583 --~27,58% 2i~2 Pi~erty-Ma i'ni~-~-c~- ............ ( ......... ~ ~;8~ ........... ~182,~95~ .......... ~$ 38-, ~2~ ....... ~ 1-~,~ ._2~l.~_~erati~ns C.e~t~eTMu~icipal G~[~¢_ ........ ~_33~,~2~ .............. ~.3~5,9~ ........... $15,~9_~_ $371,241 4.30% Cg!t~fe_& Recreati~. Oi_~sj~E 2124 CMc Complex .............. ~39,280_ . $46,~85 _$1,3~ ........... $~_7,7~Z ......... ~.~.0% 2572 Senior Citizens Centre $98,940 $88,773 $2,603 $91,376 2.93°/ 2711 Cult. & Rec. Admin. $494,219 $523,345 $20,308 $543,653 3.88% 2712 Programs ~z~69 ...... $2~,9TM ........... $_~4,512 .... $3~9,48.2 ......... ~'.9~ 2713 Dunba~on Pool ............ .$!27,057 $139,019 ........ $~J~5 $~43,~ ~ _ ~.~6% 2715 Don Beer Arena $278 503 $252.770 $140,~2~ $393,612 55.72% ~735 Recreation c°~pl~;:~re~ .... ~ ~305,087~ ~4;~6~ ~8~ - - -$282,827 - - Plan & Develop - Admln L J _ [ 2610 P an & Deve op - Adm n ~ $456,516~ $432,254~ $123 872 $556,126 28.66 Building Se~i~s .... J ~ ~ ~ 2 17 471 282' 5 17% -~6i2 ~{i~ng ~i~es ~ $4~.810~ $448,109~ $ 3, 3 $ , . . Developmentc0ntr~i - j - ~ _ '~ : ~ ..... ~ _ ~ 2~ ~ 5ev~iop~t c0,tr~i i $268,015j $292~598~ $19,010~ $311,608 6.50% Libraries i ~ / , 2745 L brat es $2 117 144~ $2 095 264 $166 647~ $2 261 911 7.95% CITY OF PICKERING Benefits Expenditures Summary 2003 BUDGET Organization R~ Date: 2/12J2003 3:45 PM 2002! 2002 INCREASE!~ 2003I Year-To-DateActuals BUDGET (DECREASE)I~ BUDGET % 2111 Mayor $17,608 $21,488! ($2,538)t $I8,950', -11.81% - Council ........ '....... r ..... ~ 2113Counc $48.045 $44301 $10,214 $54,515! 23.06% . C.A.0..Office ........... ,~ ....... ~ 2121 C A O Off ce $29877 $53.819 ($13,0241 $40,795 -24.20% 2129 Customer Care Centre ; $18.750 $22,611t ($1725) $20.8861 -7.63 )/0 _C!er~ks 2122 Clerk Office , $59,029 $78,966 ($4,071) ...... ~4,89~1 ....... 2~199 Print- S'h'o'p/M ail R co rn i $~'4~4~ .......... $15,619 ..... $3;32~ ....... $~ 8;9451 --222~) By_'Law ..... : -~4~,~'S2 ...... $6~,.(~ ($6',61-6),~ ....... $58,070i -i8-23°/~ Corporate Projects & Policy , ....... ~' ~ ......... ' --21-9~-~rate Pr-ojecis-and Policy ; $38,99~[ $58,581 ($3,401)! $55,180i -5.81 2241 Emer~e~cy-Op~-ra{i~n Contr(~l ' ....... $5;53~l- ......... $11,~;16 ............ $34~ ...... $11',9501 ..... 0.2~ Human Resources ; b ................................ r .......................... -~ 1-3~-~-~ m-~ n ~%s-o'~J i~e~s ...... ] ....... ~46,48_0~__ $66,830 ($7,075) $59,755 -10.59% Lega Services : -212~-[.eg~-s~'rvices ....... i .... $~,~74t- $34,643 ($23,798) $10845 -88.70% Finance __Supply &..Services. ! ........................................................................ 2133 Supply & Services ' $38,731 $58,123 ($7,233) $50,890 -12.44% Information Technolo.q¥ ' 2196 Information Technology L $60,26 $87,~:18 ($3,770) ......................$83,440 -4.32o/~ ~)perations & Emer_g.. .... ~ ......... t -'-~ ~ ~-~)l~a~io~s & i $37,591! $67,025 ............ ($'~-~,-~6 o~ ....... $4~-,36~ .... --2 ~/0 _ _F_ire_S_er_v_!_c_es~ Divis_!_o_~ ...... 2240 Fire Protection ~ $890,049 $1.432,790 .......... _($~_63_,830) ....... .$1 _26_ 8z~_60 ...... -11.43% 2320 Roads I $214,710 $292,024 $4486 $296490 1 2290 Mun. iSr0p: & Eng. & Admi~:' 'i ...... ~58~-1'8 ........... ~i'5~,~ .... -$2-8~;~35~ ..... ~$18~,_~_-4.~_l ..... 2718 Parks $152,504 $222,456 ($20,431) $202,025 ~ -9.18% Garage2315 Operations Centre-Municipal ii $54,742 $81,980 ($835) $~-1-:'~4~,~ ....... ~.~)~, 2124 Civic Complex I $3,372 $11,135 $365 $11,500 3.28% 2711 Cult. & Rec. Admin. / $82,013 $119,195 $595i $119,790 0.50% ' ~'i 2-Pr~'~-r~s- .... I ...... $~'9-5,~ ....... ~111.315 ~$~- 4~-o)r .... $~ O~ ~S ..... 2713-Dunba-rto~ Pool ~ $23,809 $31,475 ($925) $30,550 -2.94°/, __ _27_1_5__D._o.n_ Bee[ Arena ..... $47,_6_26~ ................ ~5_8_,07_2 ........ $25__80~ ........... ._$._8._3,_8__7_5 ....... 4_4.43°~ ._.~?'~ C_0ro~unity Centres ............ $1_6_,_8_7_5 ........... $29_,913 _ . __$2,387 ........... _$_32.2¢_O. .......... 2731 Recreation Complex- Central I $155,125 $220,065 ($27,805) $192,260 -12.64% Core - 2733 R'ecreati0n complex-; Po01- t - $3~,868 ........ $65',152 ..... ($'~4;9~'~) .... $5(~,185- ' -2§.oo;/; 2735 _Recr_e~i0n Complex-Arenas ..: $36,843 $62,9'~0 ................... ~60,28~' - 2744 Mus_e~ . i - . .$2_2,_87_3t ......... $45,1_03 ........ ($13,_043) _$~2_.0_60 _ Plan & Develop - Admin ' _ - 261~-F;la'n ~ 'l~e(;elop - Admin , "-$~,~ ......... ~967i-~ .............. ~-~'~3-~ ....... $120,550 25.32 P anteing ? ............. ~ ' - - ' ~ ' o 2611 Planning- , ....... $~:17~-[ .......... ~i49;87~9,' ...... i$1~.~,~'~-i .... $136,4;,6f ..... -8.97 _~._uilding Services [ ........... l ......... _~ 2612 Bu ding Services i $73,094~' $101242i ($357)~ $100.885~ -0.35% _Development Control . . :~ 2613 Development Control i $45.063- - $70 189 '$~70i! ...... $~2 8~0 3.85% Libraries ~ 2745-U~raries ' i $334;192 $447,339~ ($36,209) - - -S'411.130 roTAL t $3,240,81i - $4,793,184 ($283~304-) r ..... $4,509,-380 -5.92% CITY OF PICKERING Overtime Expenditures Summary 2003 BUDGET Organ~ation Run Date: 2/12/2003 3:45 PM ~L 20021 2002 INCREASE! 2003I ' Year-To-Date BUDGET (DECREASE)i BUDGET i Actuals i % C.A.O. Office ' ~ -37.50% 2121 C.A.O. Office i $0 $800 ($300)! $500i 2i29 ~{0mer ~e Ceni~ -' ._ ' ' -$0[ . $1,ooo ($5oo)i $~oo' -5~:.oo% cierks ' ffce $989~ $2 000 ($1 000) $1 000 -50 00% 2122 Cerk O , , -2i99 pi n~ShoP/Maii Room ~i42 '$~i~0~ .... i$i,250)I $250 -83.33% C0~orate Projects & Poli~ - ~ 9~ C~at~'~oj~cts and Policy [ $117] ...... ~_~ ................ $~ ~59~~ .... 0,0~% HumaR Resources 2139 Human Resources , $1,208~ $2,605 Finance i ~2127 Finance ~ - $34~595 ' ~ $2~,~0~ ......... ~$3~700)~ $1~,0~ ....... -'~.~% Supply & Se~ices ~1~ ~u~pi~ ~'~i~; $1,966! $1,000 $0~ $1,000 0.00% Information Zechnolo~ --~i-~-~n- Tec~0iogy $23,6~ $19,750 ($4,750)~ $15 000 -24.05% _ _Qper_¢~i~ss~ .Emerg. S~j~9~:~d ~in 2710 Operations & Emerg. Se~ices-Admin.i $0 $2,08~' ............ ~7~'~ ......... ~0~ ......... ~5~0~ 2240 Fire Protection $134,535 $135,000 ~SF ........ ~'-~,000 0~ 2320 Roads $63,582 $80,000 $0{ $80,000 0.00% 2290 Mun. Prop. & Eng. & Admin. $36,527 $15,000 $~ $15,000~ 0.00% -'-~f~- ~b~o~ ~i~e'h~-8;~i~ ............ [ ............... ~'~5-b'¥' ~E~b6 ................. $o~ ......... ~5;80-b 0.00% - Zi~ ~/~ -~ ........... iG~ ~o,ooo .................. ~5 ....... ~'6-:~6- ....... 0.00% 2731 Recreation Complex - Central Core ~ $31,161 $29.050 $0 $29,050 0.00% 2735Recreation Complex - Arenas ~!~,a8_5 ........ ~ 0.9~0.. ........... $o_ ~.~,o~o ............... o.oo% 2~44 Mus~ ............. $.7,28~ _~,50~ ............... ~0 .......... $4,5~0 .......... 0.00% Plan & DeveloB :~¢miq 26~0 Pla~ & Develop- Admin $4,512 $3,000 $0~ $3,000 0.00% 2612 Building Se~ices $870 $10 ,000~ ($5 000)~ $5 ,_000 ~ -50:_: 00% Development Control [ CITY OF PICKERING Advertising Expenditures Summary 2003 BUDGET Organization Run Date: 2/12/2003 3:45 PM 2002 2002 INCREASEI 2003 Year-To-Date BUDGET (DECREASE)I BUDGET Actua s! ' , oA Corporate Projects & ~9!icY ~ ~ ...... .,..,~. ;.;;.7-.! ....... ~'1~2 Corporate Fgrojects and Poi cy ; $20 792 $22 500 $2 500 ~zo uuu 11 11 Yc Human Resources ; J L 2139 Human Resources , $31,869~ $28,000', $1,304( $29 304 4.66°/ Finance 2127 Finance i $6001 ~300~ $200 $50~) 66.6 ..7.~,~ _SuPply & S.e~ices ............ , .2~33 S_u_pp!~( _&.~e~!c~es $232 Fire Services Division 2240 Fire Protection $5 ~.271 , $8._,__. j 500 $0 $8., 500~ ..... 0 : 00% Mupicipal _Prope_dy _Engi__n.. &~d~nin 2430 Sol d Waste $10146~ ~i~-0'~b~ ......... $0I-- ........ $1~ 660 'Cult ure &' R;c~-;;tio~ Divi-si0-n ........... t i ..... ] .......... ? .................. [ 2731 Recreation Comp ex- Centre $14 606~- $20 000~ .... $~00 ........ ~ ~0~ ........ ~0 _plan & Dev~gp - Admin 2610 Plan & Develop-Admin ............... ~9~% ......... ~;~O .................... ~- ......... ~ ........ _ ~4¢ U~[a[ip_~_ ................. & .......... ~2,51~j $2,20~__ $0 $2,200~ 0 00% TOTAL $199,360 ~'[~'d~ ........... -~92,054 .......... ~2~g~ ........... ~9~'~ The Community page cost ($89,000) has been transferred from the General Government Section to 2711 Culture & Recreation - Administration for the 2003 budget. CITY OF PICKERING Building Repair &Mtce. Expenditures Summary 2003 BUDGET Organization Run Date: 2/12/2003 3:45 PM i 2002i 2002/ INCREASEi 2o03I ~: Year-To-Date BUDGET (DECREASE) i BUDGETI Actuals i i % Fire Services Division I _~ 2240 ~ir~ F~ote~{ on $5~ ~2'f/ $~8 500! ...... ~4 ~1-61 ..... ~32~9~'( ...... 1-5~)~,~ Mur~iCipal Property Engin. & Admin. ~ ........ I 2315 0~eraiion~ c~ntre,Municip~i Gar~g_e. [ ............ ~5;665i $~ 800 8Uitu~ & ~ecr~;~ti0n Divisi;n .......... , ............. ' ........... 2124 Civic Complex i $137,187 $135,675i $0 $135 675 0.00% 2731 Recreation Complex- Central Core ~. $83,740 $6~000~ ....... [ ....... ......... .~ib(aries ~ .~_~; $137,498 3.14% TOTAL $927~836~ $883~283i $37~506 $920~789 4.25% CITY OF PICKERING Conferences Expenditures Summary 2003 BUDGET Organ~zati~ R~ Date: 2/12/20O3 3:45 PM 2001 2002 20021 INCREASEi 2003I '~ Year-To-Date! Year-To-Date BUDGETI(DECREASE)! BUDGETI Actualsl Actua s I % Mayor ............... [ '~:t-l;i ~ay~r .... : $0 $2,930 $4,610~ $0! ' -~4.~0 ........ -0.~0~'~ 2113 Council $12,502 $10 302i 812,000i $0', $12,000 0.00% C.A.O. Office ..... 1 2_i~ ~; Off~ ~ ' ~4649 $!75 . $0[ $3001 $300 ....... _0._0~/~ 2122 Clerk Office $609 $01 $0~ $0~ $0t 0.00% Corporate Projects & Policy ~ _ 2192 Corporate Projects and Pohcy ~ $1,133 $01 SOL _$2_ O_O_O.j ..... $_2 0(~ -2~41 Em~¢g~-~:~'sp~ratio~ ~°nirol' ~nire i -$L~7 ..... $01 ....... ~5/ .... $1,0001 $1 ,O00 0.00% Human Resources I .... ~ --2;i'~ H-~na-n R~s0urces ' ~ $856 $0! $0/ $0/ $o --~ ~' .... $1 467 $0 $0 $2 850 $2.850 0.00% ~1~ Sewices ................. ~ 213~ s~pi~&~S ~ J ~8~ -- $302 $0 $750~ $750 0.00% ~0 ~ P~t~ion ', $1 35¢~ $185 $4,000 $0[ $4.000 o.o0% __~9~ ~.~ ro~:~.~: .& Ad¢in. ~ ....... $0 .............. $~0~ .............. ~ 1 ,~_~ .......... ~0~ ....... $~,~0 ........... 2~.~ Tran~odation Division ~ i / ............................. i -'~ ~lic TraVel( ............ ~12 ~ $0 $0[ $0 0.00% 2360 Specialized Sewices r, ....... ~ ~- $0 $0 ~ 0.00% Planpjqg. 2611 Planning ~ $2,781 $C $0, $4,420 $4,420 0.00% Libraries , -~- ~ ' 2745 Libraries $7 256~ $8 533 $7,4~- $0i $7,490 0.00% CITY OF PICKERING Consulting Expenditure Summary 2003 BUDGET 2002 i 2002 INCREASE 2003 Year-To-Date BUDGETi (DECREASE) BUDGETi Actuals[ % Mayor ~ i 2111 Mayor $0; $1 000 $0 $1 000 0 00% Clerks 2122 Clerk OP.,ice $5,325i $100i $]9,900 $20.000 19900.00% 2198 Records Management $1 726i $15,000 ($5 000) $I0,0001 (33.33% 2743 L.A.C.A.C. $1,621 $5,000i ($5,000) $0 (10Q00% 2241 Emergency Operation Control Centre $4,735i $0! $50,000 $50,000t Human Resources 2139 Human Resources $60,8411 $81,900! $21,000 $102,900 25.64% ~J~ L~gal Services i $404,677, $200,000i ($100,000) $100,000 (50.00%) Finan~ Corporate License, Contracts & Services 2190 Corp. License, Contracts & Services $10,400! $21,200i $14,800 $36,000 69.81% 2240 Fire Protection $26,918i $50,000~ ($7 500) $42,500 (t 5,00~/;: i i f' :' Municipal Property Engin. & Admin. $8,209i $9 600! $0 $9,600 Planning !' 2611 Planning i $36,512i . $127,500i $484.000 $611.500 379.615 Building Services ~ 2612 Building Services $3.067 $10,000i $6.900i $i6,900 69.00% Development Control ~ I .-;.. ~ ~ ..................................... 2613 Development Control $0[ $4,000i $0 $4.000i 0.00% $4,177! 2745 Libraries ~ $3,000i $0 $3 000 0,00% TOTAL $679,651 $577,960i $750,390i $1,328,350i 129.83% The major increases are due to the following: Emergency Operations - For Peer Assessment Review Pickering Nuclear Waste expansion. This cost is 100% reimbursed by OPG. Change in Legal Services Finance Transfer from Gen. Gov.- Audit Fees. DC By-law Phase 1 - Funded 100% from DC Reserve Wrapping-up OPG assessment appeal. Funded 100% by the Assessment appeal reserve. MP&E (2290) - Increase is due to the hiring of a consultant to assist with surveying Planning (2611)- Growth Management Study. This cost is 100% reimbursed by the local landowners. Other general increases Total $ 50,000 (100,000) 75,OO0 50,000 95,000 30,000 500,000 50,390 $750,390 Organ~atmn CITY OF PICKERING Forms Expenditures Summary 2003 BUDGET Run Date: 2/12/2003 3:45 PM i 20021 2002 INCREASEI 2003 Year-To-Datei BUDGET (DECREASE)! BUDGET ~ Actuals ~ % Clerks / i 2220 By-Law $4,00¢~ $8,000 100.00% Ii $7,947~ $4,000 Finance ' ~2~ Ein~gce $2,663~ $2,000 SuBgI~ & se~ic~ [ i 2133 supply & se~ices $0 $800r - Municipal Prgpedy Engin. & Admin. ~ 2315 Operations Centre-Municipal Garage $0 $1,000 ($500) $500 Culture & Recreation Division 2712 Programs 2715 Don Beer Arena 2731 Recreation Complex - Central Core 2735 Recreation Complex - Arenas Plan & Develo ) - Admin 2610 Plan & Develop -Admin TOTAL $~2 $5001 .......... '$-0~ ........ $500~' 0.00, $373i $300 $0 $300 0.00' S0 $4001 $100 ~ $300 0.00% $1,832 $2,500 $0 $2,500 0.00% $14,845 $19,300 $2,400 $21,700 12.44% ,]8 Organization CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary 2005 BUDGET Run Date: 2/12/2003 3:45 PM 2002 2002 INCREASEI 2003 Year-To-Date BUDGET Actuals (DECREASE) BUDGET % Clerks . , '2~0 BY:LaW $~194i i ~1500] ~0 $6,500! - -Fi~e Services Division t I ~240 ~ir~ Protection $30,98~ $30,b~b~ ~ ...... $30,bbO~ uuni~i~aiProPedYE~i~:&Ad~i~: ~ ~ ~ ~ ~ ~ ~ ' 2315 ......... Operat ons Centre-Municipal barage ~ ~'~ ~i, $3' 000], ......... ......... $0 ..... ~3 000~ 0 .00% Culture & Recreation Division ) ~ ~ 27~5 pon Beer Arena ~46 ~800~ $4~ $1,20~] 50 0~' 2719 Community Centres $2,040 .$1,500 $500 ........... ~,00( ........ 3~5 2744 Museum $544 Development Control 2613 Development Control $4.271 $5,400 $100 ~ ................... $5,500 1.85% TOTAL $235,6111 $279,490 $8,510 $288,000 3.05~o Organizat~3n CITY OF PICKERING Memberships Expenditures Summary 2003 BUDGET Run Date: 2/12~003 3:45 PM 2002/ 20021 INCREASE! 2003 Year-To-Datei BUDGETi (DECREASE)! BUDGE7 ActualsI I o/ Council 2113 Council $8422 ~ $0 ~7 5~30~ ~i218A0 O~ce j $4~81 $4-551 :80I ' .... t ~ ' $5354 17,58~ 2129 Customer Care Centre $0 $01 $8.0 2122 Clerk Office ' 'f .... ~t ';'i ~00 ........... ~ ............. 743 LAC.A.C. / $601 $~.0'~) ...... (~20~'! ........... ~i92 80rP0~teProjects and Policy ~ $2 868J $3 045~ $500, $3,545 15 42% ~41 Eme~gen~ Operation contr~i 8~n~',, ~8i $807 $1 008 .... Hum~q Reso~es r .... h , 2139 Human Resources $~ ,~¢ .... ' ' ' $8 $1,764 $1,5O4 2141 Safety & Training Finance 2127 Finance & Services _~133 Supply & Services $1,541 Information 2196 Information Technology $281 Op_er_a_t!¢~s_& E_merg Services-Admin 2710 Operations & Emer~:Services-Admin. $819 Fire Services Division 2240 Fire Protection __.Mqr)!cipal Property Engin. & Admin. 2320 Roads $1,860 2290 Mun. Prop. &Eng. & Admin. $1,655 2718 Parks $815 2315 Operations Centre-Municipal Garage $203 Culture & Recreation Division 2711 Cult. & Rec. Admin. $1,967 _ ~?2~Prqg_r~ms 2713 Dunbarton Pool $77 2715 Don Beer Arena $200 2731 Recreation Complex - Central Core $1,334 2733 Recreation Complex- Pool $342 2744 Museum $100 Plan & Devek ) - Admin 2610 Plan & Develop - Admin $1,011 2611 Planning $2,824 Building Services 26!2_ Bu!lding services $2,394 Deve.lppment~ Control 2613 Development Control $4861 Libraries 2745 Libraries $890 TOTAL $42 $425 $~,588 $1,465 $400 $750! $1,735 $2,795 $600 $400 $2,555 $140 $450 $1,770 $280 $250 $1,185 ($547) $100 $2051 $860 $40O $120 .($11 $60 $1,780 $495 $1,593 $48 535 $776 $1,5831 $355 -16.47% $5,041 -9.79% $1,565 $4OO $925 23.33% $1,735 $3,655 66.67% $525 $2,675 4.70 -26.19% $75 -46.43% $1,770 $340 21.43% $1,085 $3,580 -4.02% 43.26% $495 $i~ o.oo $50 3.26 Organ2at~n CITY OF PICKERING Outside Agency Services Expenditures Summary 2003 BUDGET run Date: 2/12/'2003 3:45 PM 2002! 20021 INCREASE! 2003I Year-T°-Date~Actuals [ BUDGET' (DECREASE)i! BUDGETI Council [ % 2~ i3 C0im~ii . ~19.9!~J $28800 Clerks ~ , 2191Electi0n, ! $0i $0f ,14 000'i - $i4 000~ 0~0% ~28 BY'~a~ $~:879~ ~ O0~[ $8[ ' ~1 ~F o.~0% 21.92 CO?~ate Projects an~Policy ' $29:7~5: ~33 00~ ~ ~; ~; ~ 2127 Finance ' $8 084~ $300 $15.300 Municipal Properly Engin. & Ad~ n~ , .... ~ ~ $!~'6°° 5¢00'~°°/ -22~0 ~O~i~ 8~d~ ...... $27~ 542 .... $~'~ ~O~ ......... -Culture ~ ~a~ ~n DiVision .......... ' TOTAL $483,839i~ $~-~ CITY OF PICKERING Photo, Mapping, Printing Expenditures Summary 2003 BUDGET Organization Run Date: 2/12/2003 3:45 PM ', 2002i 20021 INCREASEi 2003 j Year-To-DateActualsi BUDGET!, (DECREASE)il BUDGET % C.A.O. Office ' : : : ~ i ~°uul (~lOO) ' $200i -33 33% 2129 Customer Care Centre $577' $~00 C erks ~ orporate Prpjects & Policy 1 Emergency Operation Control Centre ~ $44 $800~ ($~00~ ......... ~00~ ;~ 00o~ Operations & Emerg Se~ ces-Admin ; ~ ....... 2710 Operations & Emerg Serv ces-Adm n $0 $200~ Fi~e Se~ices DivisiOn ..... ~ ~ ...... ~ _ ¢,~.~ ~ ~o ' ~2~ ~re Pr0~io~ ........... [ ~439 .... $4 ~0~ ~ ........... ~6.0~1 33 ~ Muq!cjp~] ~rope~y E~gJD. & Ad~!p ........ i ' i ' 2290MU~ P~ ~'~-&~ .......... ~ ~9 ....... 300~ ' 2711 Cult. & Rec. Admin. $1 076 $500 CITY OF PICKERING Receptions, Promotions & Special Events Expenditures Summary 2003 BUDGET Organ~ation Run Date: 2_/12/2003 3:45 PM i 2002 2002! INCREASE 2003 ! Year-To-Date, BUDGET~, (DECREASE)r BUDGETI I Actuals! i I i % Mayor [J J ~ / ~'11i MayOr ! $51~9~j ' $101~40 ~0% $i0240[ 21 3 Council ~ $J9,4~9 $2S,000 $0 $2~,000 0 00% i~i C~e," 0~c~ ; ~34~ ~400~ ~0 ~400~ 0.00~ 60~p~ate Pr°Jects & poli~- - i 2192 Corporate Projects an¢ ¢~liCy' f $7,7~7 .... $7~500~ ~0 - - $7 5~0 0 ~0~/~ 2139 Human Resources ............ ~ - $2',;24j $3:0004 - '~- ......... $3 000 2127 Finance ] $5,1~ $4,000 $0! $4 000 0.00% 2!~ S~P~!~ ~ S~!~ ~ __ ~]94L ........ $9901 ; ($750) $150 -83.33% Information Technology J I ~e ~fo~tio. ~ch.o~o~ ~ ~304 ~00[ ~0 - '~'~ Municipal Prgpedy ~ngin. & Admin. ~ i ....................... ~ .......... 2290 Mun Prop & Eng &Admin $494 $200 $25 $225 12 50°/ Culture & Recreation Division L i ~ [ 2711 Cult. & Rec. Admin. ! $19~ $4001 ($150)~ $250 2731 Recreabon Complex - Central Core $40 $0" $0 $0 0 00% 2744 Museum $1,255 $1,500 (~ ~0) SS00 -6S.~7% Piaq &_Deyel~ - ~dm~n ~!~ P1~_~..~¢~¢[~.: Ad~i2 ....................... $6~1 ............. ~!_.~.3.¢~ ............. (~_0~._ $1,000 -23.08o/ Libraries ......... ~ - 27~' [ib~ri~ .................... ~] ........ $3,01 ~L $3,575 $0 ......... $~,-~7--~ ........ 0.~ Organiza~on CITY OF PICKERING Seminars & Education Expenditures Summary 2003 BUDGET Run Date: 2/12/2003 3:45 PM 2003I BUDGET! 20021 2002 INCREASEi Year-To-Datei BUDGET (DECREASE)i Actualsi i [ ,~ o/~ Mayor . + ' '_, _ ~ , .... ~ ~2¢C-A.o.C':L0:b~o.~' ~ ~ ~; '~ ~' ~ '~ ~-;;~ $~0'~ $0~ ........... $700,'t ........~700~ o: 00% ~' ' $0 ~0 ~251 ~25 0 oo% 2129 Customer Care Centre ~ [ ~L ' ~ · 2220 By-Law .... ~. ~0~ $1,000 ($500) $500 2192 Corporate Projects and Policy $0 $0 $1,000 $1,000 2241 EmeDency Operation Control Centre $~9i $0 $500 $500 Hum~ 2139 Human Resources $8, $7,620 $0 $7,620 0.00% 2141 Safety & Training $27,862 $36,810 ($16,810) $20,000 Finan~ 2127 Finance ~,856 $5,200 $1,8001 $7,000 34.62% & Se~i~s 2133 Supply & Se~ices ~07 $475 $20 ~95 Info~ation Te~nologv 2196 Information Technology $16,470 $22,750 ($2,750) $20,000 Eme~ Sewi~s-Admin 2710 Operations & Emerg. Se~i~s-Admin. $224 $0 $1 ,g00 $1,900 0.00% Fire Sewi~s Division 2240 Fire Protection $65,870 $76; 100 $~ $76,100 0.00% & Admin. 2320 Roads $162 ~,140 ($1,140) $3,000 -27.: 2290 Mun. Prop. & Eng. & Admin. $1,938 $2,995 $1,505 ~,500 50.25% 2132 Prope~y Maintenan~ $100 $100 $200 100.00% 2718 Parks $811 $1,500 $0 $1,500 0.00% 2315 Operations Centre-Municipal Garage ~,200 ($2,200) $2,000 Culture & Recreation Division 2572 Senior Citizens Centre $0 $200 $300 $500 2711 Cult. &Rec. Admin. $1,272 $1,400 $600 $2,000 42.86°~ 2712 Programs $1,610 $700 $600 $1,300 85.71 2713 Dunba~on Pool j $395 $200 $300 $500 "~ ~nity ~es ....... ~ $01 '~ ~1~ .............. ~ .... - ~7~4'~u~-m ~ $557~ $5~ ~ $500 L Plan & ~velop - Admin .... I ..... r ~ ~i0 P~& 5%~i0p: ~dmi~ ~ $2,554] $2,250~ $1,250, $3,5001 55.56°Z '-26~ Plan~ing ...... T $543 ~,210[ ($1,000) $3,210L -23,75°~ - 26~ ~il~i~iCe; i ' $944 $2,700j $~ ~00 $s,800 40.74o~ TO~A[ I $146,914 $191,610 ($13,250)~ $178,360 ~.92 Organization CITY OF PICKERING Telephones Expenditures Summary 2003 BUDGET Run Date: 2/12/2003 3:45 PM 2003 BUDGET C.A.O. Office .............. $2,705 2121 C.A.O. Office 2129 Customer Care Centre Clerks 2122 Clerk Office $2,730 _ 2199 Print Shop/Mail Roo~ $~,8~ 2220 By-Law Corporate Projects & Policy 2192 Corporate Projects and Policy ' .... $4;990 .. 224.i' Emergency Operation Control Centr~ $6'3¢0 Human Resour~s 2139 Human Resources $685 2141 Safety & Training Legal Sewi~s _ 2125 L~!_Se~i~s Finan~ 2127 Finan~ Supp y & Se~i~s 2133 Supply & Se~i~s . I~Em.a~ion .Technology 2196 nformation Technology ............................ $~ 2710 Operations & Emerg.Se~i~s-Admin. $3,230 -~ r~ ~s Division _.~240. Fire Prot~tion Municipal Prope~ Engin. & Admin -'-~2~ ~ ' $5,340 27~ Parks Culture & Recreation Division 25~_2_Seni~[ C~t)zens Ceot[P $~t61~ 2711 Cult. & Rec. Admin ........ ~5~ .... ~ ~0g~ams : ...... $29,895 ' ~71~n~d~ ~01 $~2~ 2715 Don Beer Arena 2719 Community Centres - I --273i ~e~reation ~mplex, ~tr& ~e [ $26,195 2735 Recreation C?mplex; Ara.nas ' _ $5~ 2744 Museum $3,610 _ 2~! ~. plan & Develop- Admin $6,~75 Planning ........... 2611 Planning ' $8,505 . B~ilding Se~i~s ._ ~l~_~(l~ng .Se~i~s ~ ........ $5,~.5 _DeveloPment C~ntrol , 2613 Development Control ! $2,900 Libraries ' 2745 Libraries ~ '$5~5 TOTAL $414,655 The above amount includes $88,000 under Fire Se~ices for he new fire dispatch system for the 2003 budget. ¸55 CITY OF PICKERING Subscription & Publication Expenditures Summary 2003 BUDGET Organization Run Date: 2/12/2003 3:45 PM ~ 2002 20021 INCREASEi 2003i J i Year-To-Date! BUDGETJ (DECREASE)i BUDGET! ! Actualsi Mayor ' i i I % 2111 Mayor ~ K0 ~-~nc~ × ; ~' .. ~'"V~ gu $309 0.00~ 2113 Council ! $4211 $1 200 ~0 $i C.A.O. Offi~ ; ~ ~ au, ~ZUU U.UO Ya 2122 Customer Care Centre ~ $~¢ ...... $~0~ ..... 2122 Clerk O~ce I $131~ ~4 nnn, ...... : $1 OOO 0 00~ zzzu Uy-Law ~ 0 ~ . Co~orate._p. rojects & Policy 2192 Co.orate Projects andPolicy ~ $794~ $~-'025~ 224~ Emergency op~ion~ontrol cen[r~ :$2~ ~$A~ ........ 2141 Safety & Training / '~! ....... ~0'8~ ........... ($~3~)i ............ ~365~ ....... -63~ 2127-~in~ ............ ~ ......... ~l ....... ~-'~ .................. ~g~ ............. ~ ~ ........ ~-~ _l~[~aJ!g_n %ecbnology ................ ; ............... _~. . _ - .............. 2196 Information Technology F $6181 -----$~ ......... ....................... ~_ f ...... , ................ 2710 Operations & ~ ...... ~9~ ...... ~b-, ........ ~-5~ ............. ~0~" 60.00% 2240 Fire Protection ~ $1 434[ ~6~ ........... . p. ~ g.~Admi., j $7~ (g>(~ ............ ~2~j ............ {~8 ............ ~.3S;~ 8~-~tu~e-~R~re~t~ ~i~i~ion ......... ~ =--~ ............ 2712 Programs ............. I .............. ~df ...... $1~- ................. ..56 Organization CITY OF PICKERING Travel Expenditures Summary 2003 BUDGET Run Date: 2/12/2003 3:45 PM 2127 Finance & Services Information TechD01.o_ gy ......... 2196 Information Technology & Emer Services-Admin .Services-Admin. Fire Services Division 2240 Fire Protection . .~Mu_gi~!p~a_l _pro_p._e_rty E_n~in. ~& A_dm_~n 2320 Roads 2290 Mun. & Admin. 2718 Parks I 2002! 2002! INCREASE/ 2003i i Year. To_Datel~ BUDGETI (DECREASE)I BUDGETI May9E_ i Actuals[ , I 2!1! IVl~yQ[ i $1~ 347 ~i3;596;' $0~ ~i3 598 ' 000% Council F ...... 2115 Counoii i $38 ~85 $39 600¢ ~{ ~,~ ~,4~, C.A.O. Office i ~ [ [ 2129 Customer Care Centre $59 $1~0! .......... $0' ............. $i001 ci~rkS ....... I 7 ' 2'~22 Cl~rk Office [ $i 422 $805 ~Tnn~ ~ ~A~t ~U t~y-LaW .... $~,946 $4,700[ $300¢ $~;80(~1' - 229~ ~n!~! Con?9~ $471 ' ~:~00 .... $2~,~ -$~00~ 66 6~/~ 2743 L.A.C.A.C. $8~i ' $600I ....... ($~66]i $01' 6o~-p_c~ate-~;-oj6ct~ ~, PoiicV i ~ , 2192 Corporate Projects and Policy $1 941 $i~00I $6(~0! ..... $2 1001 2241 Emergency O~eration Control Centre / $849l $600j $300I $9001 50.00% 2139 Human Resources $~-0~ ' $~ ~ 2141 Safety & Training $400 $40~: Finance [ $3,182 $7OO Culture & Recreation Division 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Ce~res 2731 Recreation_Complex -_Centr¢l C_ore_ $2,300 $283 $100 $120 20.( $928 $1,300 $700 $2,000 53.85% $1,984 $477 $2,522 $27i $15C $9~7i $2,906 $1,714 $776 $11 $2,278 $1,715 -66.67% $3,000 $2,000 -33.33 $500 0.00 $1,60£ 0.00 $200 $600 $60C $2,300 $2,300~ $3,000 $2,500 $4OO $500 $500 $1,000 $1,000 $6,000 $6,000 $3OO $4,OOO $1,000 0.01 -16.67°,( 100.00% 2733 Recreation Complex 7 Pool $191~ . 2744 Museum . ~ -$~;'~'96I -11.11% Plan & Develpp - Admin 261 (~_p. lan& Deve!0p.- Admin $61 $1,500 -33.33 Plannincl 2611 Planning $i 01~ ............ , ~,~u~ t~uu)r $21,000) -047% Development Control ~ Libraries ~ 274~ ti~r~rie~ ~ $11 0~9 5? CITY OF PICKERING Utility Expenditu res Utility Expenditures include Water, Gas, Hydro and Oil 2003 BUDGET J' 20021 20021 INCREASEi 2003I Year-To-DateI BUDGETi (DECREASE)~ BUDGET Acutalsl I % Fire Services Division i i ! 2240 Fire Protection / $70~'22' ~ ~',=; ~,,:,,~ .... Municipal Property Engin. & Admin. i J i U uperauons uenzre-i~unicipal ~arage k $87,496j $76 000 '-~E~80[ ........ ~ O~j ~32% culture & ~cre~ ~[visi~n' / ........ / [ ...... T 2124 ci~m"~i~ ................ f ...... $~ 60~~ ~ ,~+ :: ................ L t ' ........ ~ ~c $136,800 0.00o~ 2572 Senior Citizens Centre $~ 2~ ...... ~2 ~0 ' $-3 40~ .............. ~.65~ ~.. ~ ~ , uu~ ~,uuu $201 600 45 46~ 2719 Community Centres $117 497! -" 2~; XX~[ ........ ;~%~ ~ , [ ~u~,uuu ~/uu $112700 533% 2731 Recreation Complex - Central Core $26~ ~'~4~ - ~9~ ' ~ ;7~'-~';~ ........ ~z -~ .......... '- 7 + ........... L .... ~' ~tY°~ ...... ~ u,~L_~ ........... ~21.2:~00 10.02% 2 33 Recreation Complex- Pool ~ $206 40~_ $155 200 $13 800 $169 00~ ~... $ ,460d $2 640 $6,100 76 30% Libraries ~ ....... ~ ............. -, TOTAL $1,866,229~ $1,587,938~ $131,525~ $1,719,~ 58 0 0 _1 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Mayor & Council Run Date: 2/28/20032:46 PM Report Name: Current Bud et 2002 2002 INCREASE :: 2003 % CHANGI~ YTD Actuals BUDGET (DECREASE)BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 350 997 297 685 43 829 34t ~5i4 14.72% 1400 Employer Contributions ~ 65,653. 65,789 7,676 ~ 73,465 11.67% 1800 Conferences ' 13'.232! 16 610 01 ........ 16,610 0.00% 0i 53,~96 0.00% 2110 Travel ,' 51,632 . 53,196. 280i 2® 2131 Cellular Phones & Pagers 0 0 . 0.00% 2220 Subscription & Publications ~ · i 421 1,5091 0 1,509: 0.00% 2340 Seminars & Education 917~: 2,060 01 2,060 0.00% 2365 Council Communciation Policy 0 ' 0 24,000 '~~ ' 0': 00~ 2370 Insurance Premium 0, 0: 0 0 0.00% 2371 ins. Deductible 0 0 0~I . 0 ' ' 0.00% 2392Consutn"&Professiona 0 I 000: ' 0R 0.0¢/~' '. ' 2394 Recpt, Prom & Sp Events . 25,153 35,240i O~ 35,240 O. 0 2395 Memberships ' 8,422 7,500 0 7,500 - 0~00°.4 2399 Outside Agency Serv 19,912 28,800 OI 28,800 O. 00°/~ 2678 Rental Misc Equip ' 01 280 (280) -~ ' -100.00% 5300 Stationery & Office Supplies ' ' 7~-' o 4,995 6,1 O0 O: 6, 5900 Gas, Oil Tires ; 0 O' 0.00% Total EXPENDITURES 541,334 515,769:~ . 75 505 591,274 14.64% Net ' 541,334 515,769i 75,505~-- 59t,274 ' 14.64% 61 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2111 Mayor Run Date: 2/28/2003 2:16 PM Repod Name: Current Bud, et 2002: 2002 % CHANGe: INCREASE', ' 200~ YTD Actuals, BUDGET (DECREASE) BUDGET 2003 VS. t 2002 EXPENDITURES 1100 Salaries & Wages ; 115.4501 ~- ' 97,230 11 416 108,646 11.74% 1400 Employer Contributions 17,608 21,488 ( 2 538) 18,950 -11.81 % ' 2,930' 4,610~ '0, :: 4,6t0 0.00% 1800 Conferences I 13,347 13,596' 0~%- 1~,596 000% 21t0 Travel . 2131 Cellular Phones 8, Pagers 0 O. 280 ; 280 0.00% 2220 Subscription & Publications i 0 309' ' 0----:- ;.--- 30---~' 0.00% 1 060 0 1,060 0.00 ~ 2340 Seminars & Education i 0 ~ ' ;--~ ~ 2370 Insurance Premium' i ' 0 0 0 0 0.00% 2392 Consulting & Professional 0 1,000' 0', 1.000 0.00% 2394 Recpt Pr(~m & Sp Events 5 693! 10 240i O~ 0.00% 2678 Rental Misc Equip 0 280~ (280) 0 -100.00% 5300 Stationery & Office Supplies ! 1,188 1,100i 0'. ~ 0.00% 5900 Gas, Oil Tires 0 Oi O! 0.(~0% Total EXPENDITURES 156,218: 150,913! 8,8781 . t59,:791 5.88% Net 156 218. 150,913~ 8 878i 159,791 5.88°/~ City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2111 Mayor Report Name: Three Year Budget Summary 2002] 2003 2004, 2005 BUDGET BUDGET' BUDGET BUDGET i EXPENDITURES ' i = = 1100 Salaries&Wages 97 230 t08 646 108 647 108,647 1400 Employer Contributions 21,488 18,9~ 20,015! 21,075 1800 Conferences 4 610': ......... 4,610 4 679 4.773 2110Travel 13,596 : ' 13 596 13,800 14.076 2131 Cellular Phones & Pagers 0 280 284 290 2220 Subscription & Publications ' 309~ -- 309 314~ 320 2340 Seminars & Education ; 1 060' --'- t ,060 1,0761 1 098 2392 Consulting & Professional : 1 000~ 1,000 1,015! 1,035 2394 Recpt, Prom & Sp Events : 10 240 -t0;240 10,394f 10,602 '' ' ' OIf 0 2678 Rental Misc Equip 280 0 5300 Stationery & Office Supplies 1,1 O01 ......... ~';~ ~ 1,117; 1,139 Total EXPENDITURES 150,913 159 79iI 161,341; 163,055 ' 150 913[ ........ ~,~ 161 341] 163 055 Net ; . .,;......... ;...~ I ' ' 63 City of Pickering 2003 Background Information 2111 Mayor Run Date: 2/28/2003 11:47 AM Reood Name: Backoreund Infn, with Totals 2003 BUDGET Expenses 2111.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2111.1100.0000 Salaries & Wages 2111.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2111.1800.0000 Conferences <-> Provision to attend Mun. Affairs 2111.2110.0000 Travel <-> Car Allowance - $1,133 per month 2111.2131.0000 Cellular Phones <-> Pager rental Total 2111.1400.0000 Employer Contributions Total 211 t .1800.0000 Conferences Total 2111.2110.0000 Travel Total 2111.2131.0000 Cellular Phones 2111.2220.0000 Subscriptions & Publicati <-> To cover Mun. World & other publications Total 2111.2220.0000 2111.2340.0000 Seminars & Education <-> Misc. provision for Mayor & Exec. Assist. 2111.2392.0000 Consultive & Professional <-> For professional advice Subscriptions & Publicati Total 2111.2340.0000 Seminars & Education Total 2111.2392.0000 Consultive & Professional 2111.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Cover Mayor's Public Relations expenses. Total 2111.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2111.5300.0000 Stationery & Office Suppl <-> Increase reflects 2000 estimated actuals Total 2111.5300.0000 Stationery & Office Suppl Total. Total Expenses Revenue $108,646 $1 O8,646 $18,950 $18,950 $4,610 $4,610 $13,596 $13,596 $28O $280 $309 $309 $t ,O6O $1 ,O6O $1,000 $1,000 $10,240 $10,240 $1,100 $1,100 $159,791 $159,791 Total Revenues Net Expenses $159,791 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2'1 '13 Council Run Date: 2/2812003 2:16 PM Re :)or[ Name: Current Bud( et 2oo21 20021 INCREASE % CHANGI~ YTD Actualsl BUDGETi (DECREASE);; BUBGE~ 2003 VS. I I :; 2002 EXPENDITURES 1100 Salaries & Wages 235,5471 200,455i 32,413 16.17% 1400 Employer Contnbut~ons 48,045 44 301 10 214 ~ ~ 5 3.06 Ye 1800 Conferences 10,302 12,000 2110 Travel 38,285 39,600 01 ;:;; ;; 39688 0.00 2220 Subscription & Publications 421i 1,200; 0 0.00% 2340 Seminars & Education 9171 t,000 0 0.00 Ye 2365 Councd Communclat~on Policy i 0, 0 24,000 2371 Ins. Deduct ble 0 0: 0 0.00 Ye i 2394 Recpt Prom & Sp Events 19.459 25 000 0.00 2395 Memberships ~ 8,422 7 500 O. 00°A 2399 outSMe Agency Serv '~ i9:912 5300 stationew & office Supplies ~ 3,807 5,000 0.00% Total EXPENDITURES~r 385,116~ 364,856 66 18.26%  385,116 364,856 66,627~ 18.26 Net City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2113 Council Report Name: Three Year Budget Summary 2002', 2003 2004' 2005 BUDGET BU~'~ BUDGET BUDGET EXPENDITURES : ~ : _ ~ 1100 Salaries & Wages 200,4551 232,868 232,870 232,870 1400 Employer Contributions 44,301 ~ - ~ 56 300 58,080 1800 Conferences 12,000 12 00~ 12,180 12 424 . J ' 2110 Travel ,~ 39,600; : 39,600 40,194 40,998 2220 Subscrpton & Pub cations 1 200 I 200 1 218 1 242 23 0 Seminars & Education ' 1,000i 1,:000 t 015 I 035 2365 Council Communciation Policy OJ 24,000 24,360: 24 847 2394 Recpt. Prom & Sp Events 25,000 ~ 25,000 25,375 25,883 2395 Memberships ' ' ' 7,500 7,613 7 765 2399 Outside Agency Serv ' 28 800 '' : .... ~ ~88 29 232 29 817 5300 Stationew & Office Supplies 5,000~ 5.075' 5 177 Total EXPENDITURES' 364 856[ 431 483 435,432 440,138 Net ; 364 856 ;'43 ' 435 432~ 440,138 $6 2113 Council City of Picketing 2003 Background Information Expenses Run Date: 2/28/2003 11:47 AM ReDed Name: Backaround Info. with TolaJs 2003 BUDGET 2113.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2113.1100.0000 Salaries & Wages 2113.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2113.1400.0000 Employer Contributions 2113.1800.0000 Conferences <-> 6 Councillors @ $3,000 each - Term max. per Councillor $9,000 -- 2003 Provision Total 2113.1800.0000 Conferences 2113.2110.0000 Travel <-> Monthly allowance provision for six Councillors for the calendar year Total 2113.2110.0000 Travel 2113.2220.0000 Subscriptions & Publicati <-> Municipal World(6) <-> Miscellaneous Total 2113.2220.0000 Subscriptions & Publicati 2113.2340.0000 Seminars & Education <-> Various Seminars Total 2113.2340.0000 Seminars & Education 2113.2365.0000 Council Communication Policy <-> As per Communications Policy -- 6 Councillors @ $4,000 each Total 2113.2365.0000 Council Communication Policy 2113.2394.0000 Recpt, Prom.& Sp. Ev.,Gen <-> Provision for luncheons,pins,flags, etc. Total 2113.2394.0000 Recpt, Prom.& Sp. Ev.,Gen 2113.2395.0000 Memberships <~> Assoc. of Municipalities of Ontario Total 2113.2395.0000 Memberships 2113.2399.0000 Outside Agency Services <-> 6 Councillors@S4,800 each(secretarial serv) Total 2113.2399.0000 Outside Agency Services 2113.5300.0000 Stationery & Office Suppl <-> Stationary and office supplies Total 2113.5300.0000 Stationery & Office Suppl Total. Total Expenses Revenue $232,868 $232,868 $54,515 $54,515 $12,000 $12,000 $39,600 $39,6O0 $8oo $4oo $1,200 $1,ooo $1,000 $24,000 $24,000 $25,000 $25,000 $7,500 $7,500 $28,8O0 $28,800 $5,OOO $5,OOO $431,483 $431,483 Total Revenues Net Expenses $431,483 6? ADMINISTRATION DEPARTMENT 2003 BUDGET Fet~ruary 2003 68 ADMINISTRATION DEPARTMENT To provide a central source for communication and co-ordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives which ensure consistency and quality of service defivery to the City's customers while responding to the challenges of an ever-changing economic and social climate, applying the best practices available in the industry. · To ensure strategic development, direction and support as required to corporate projects and initiatives · To ensure effective provision of legal services as a support resource to the corporation · To deliver an effective economic development program focusing on business retention, business attraction and development readiness · To deliver an effective corporate promotional program that distinguishes Pickering from other GTA municipalities as a desirable place to live, work, play and invest · To conduct a comprehensive review of the City's website to ensure that the site remains informative and user friendly · To deliver an effective community emergency management program that ensures preparedness for any type of community emergency · To effectively carry out the 2003 general election in compliance with Provincial statutes and make the election process accessible to all residents · To continue with the Records Management program by working with staff throughout the municipality and making information readily accessible to Council, staff and the public · To continue with the examination of dated by-laws to ensure that they are in compliance with the new MunicipalAct and to re-write those by-laws that are found to be out-of-date · To continue working with staff throughout the municipality in the preparation of corporate policies · To provide ready assistance to members of Council, and other Departments/Divisions, as required during this election year-period. · To augment the success of the Customer Care Tracking System (CCCTS) by providing training to the MPE Division, thus expanding use of the system to a second division for implementation. · To continue to provide ongoing user support to employees who have been trained on the CCCTS, and to conduct ongoing analysis as to the effective implementation of the system. · To develop Service Levels Standards which will be implemented throughout the Corporation, as a guideline to the delivery of premium customer service. 69 ADMINISTRATION DEPARTMENT INTERNAL · To ensure the completion of a growth management study for the City · To continue streamlining the provision of services and aligning areas of responsibility accordingly · To deal with financial constraints in the preparation and implementation of projects · To complete a corporate business communication strategy for the City and ensure the "corporate message" is communicated to all City staff · To update and simplify the City's community emergency management bylaw, plans and procedures · To carry out the examination and re-write of dated by-laws with current staffing levels · To carry out the election process using existing staff without affecting their other duties · To process requests for the CCCTS, and to provide Departments/Divisions currently in the stages of implementation with adequate testing time prior to expansion to additional areas. · To corporately relay the message that Service Levels Standards are a vital part of how we conduct business on a day-to-day basis. · To support an employee retention and succession planning strategy in conjunction with the senior management team to counteract the effects of an aging workforce and the anticipated increased competition for skilled labour amongst employers. ° To develop and implement a new Employee Orientation Policy to facilitate the socialization and indoctrination of new employees to the organization, as well as a new Exit Interview Policy designed to (a) identify reasons for employee separation and (b) to identify any undesirable trends or practices in the workplace that must be corrected to reduce employee turnover. ° To further integrate the Human Resources Information System with the payroll/e-time system to provide consistent, accurate and timely employee attendance information to the Corporation. ° To implement the Employee Recognition Policy [HUR 170] including the development of administrative processes to manage the program, the creation of an Awards Brochure as well as the introduction and promotion of the program to staff. · Recruitment and retention of skilled and experienced employees, especially those at the mid/senior management levels who are strategic thinkers and good communicators, and who can build effective work teams and develop efficient service delivery approaches. · Provision of relevant and effective training and development programs to assist employees in developing existing and new job competencies required by the Corporation. · Addressing the various challenges created by an aging workforce i.e. increased employee separations, disability management and accommodation issues, employee separations, disability management and accommodation issues, employee recruitment/retention issues and succession planning as well as responding to the priorities of a new replacement workforce in terms of sustaining training and development programs, providing opportunities for advancement, job security and competitive compensation. ?0 ADMINISTRATION DEPARTMENT EXTERNAL · To proactively seek out and facilitate appropriate development in the City through the preparation and completion of an infill development strategy · To actively promote the City of Pickering as a place where excellent employment and business opportunities exist · To establish a 5-Year implementation strategy identifying and prioritizing City and private projects in the Downtown · To ensure the City's interests are represented in programs and projects undertaken by other groups, agencies and levels of government, including Transport Canada's Green Space Initiative, the Greater Toronto Airports Authority's Interim Planning Process, and the Toronto Region Conservation Authority's Duffins Creek Watershed Study · To prepare an Annual Publication outlining the City's objectives, accomplishments, and performance measures · The requirements of the new MunicipalAct with respect to reviewing by-laws, establishing schedules for user fees, licensing by-laws, property ownerships, etc. · To continue to interpret City policy (at the source level in the Customer Care Centre) for residents who may not understand the mandate of various Departments/Divisions within the City. · To continue to promote the Customer Care Centre's role as a vital service to the community, and to promote the Centre as an innovator in the delivery of premium customer service. · A global economy in which municipalities must compete for people, investment and economic development, creating both the challenge and opportunity to promote the Corporation as an employer of preference and the City as a desirable place to live, work and invest. · Continue to develop a performance culture to become more entrepreneurial when dealing with modern change issues like urban growth, aging population and shifting demographics, devolution of responsibility to municipal government, amalgamation/restructuring of government, increased service delivery expectations, more accountability and the image of government as an employer. · To continue to develop and promote the City's website as an innovative and progressive communication and promotional tool, which will serve as a first point of contact for our community stakeholders · Due to new Provincial legislation and technical requirements there under, staff will be working to determine if property related by-laws such as Property Standards and Zoning should be enforced by the Building Services Division The Records Management Program will provide operational improvement throughout the City with respect to the storage and retrieval of information · Utilization of the HR Information System to its maximum potential through continued integration with the Payroll/E-time system. · Continued and ongoing development and operational harmonization of the City's organizational policies with current practices and procedures. jf/nance;F-2000-003/2003PRESENTATION PACKAGE.DOC :::::::::::::::::::::::::::::::::::::::::::: N o~ 0 ~- ~-0 0 0 ?- e- ZZ~ _1 8 o o o~' o o I- I-- ! 0 0 0 >' ~ 0 on 0 ~ ClUE oO .o~ 8 IlJ ?5 CD 0 76 0 0 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Administration Ru. Date: 2/28/2003 2:46 PM Re ~orl Name: Current Bu¢ et 2002 2002 INCREASE' 2003 % CHANGI~ YTD Actuals BUDGET (DECREASE): BUDGET 2003 VS. EXPENDITURES : - 0 1100 Salaries & Wages 1,754,951 1,820,181 28,640' 1 ,~82~ 1.57 ~ 1200 0vert me 14 577 18 905 (3 050) . '15,855 -16.13% 1400 Employer Contributions 275,177 419,588. (49,217) 370,3~1 -11.73% 1700 Employee Recognition & Appreciation ' 7,189[ 10,355:! 4,6451 44.86% 1800 Conferences 175 0 3 300~ 3,300 0.00% 1900 Uniforms 3,854 4,500. ( 500)i 4,880 -11.11% 2110 Travel 11.340, 10,4001 6001 ~ 1,000 5.77 % 2121 Postage : 103,734 102,000 15,000 117,O00 14.71 Ye 2122 Freight, Express & Cartage 4,536~ 10,000': ( 2,000~,--~ ~00 ' -20.00% 2131 Cellular Phones & Pagers 5 095 6 177 3 655 ~ 9,832 59.17% 2140 Telephones 0 0, 37,415, 37,415 0.0 Ye 2210 Advertis ng 52 662. 54 700, (396) 54304 -0.72 ~ 2211TradeShows, Exhib& Displays i 969! 1,'000' 5,000 : 6,000 500.00% 2220 Subscription & Publications ! 6,2201 8,9751~ ' (460i - : 8,515 '-5.i3% 2320 Legal Services 5,741, 6,500: 0' 6,500 0.00% 2340 Seminars & Education 38,195];; 46,030!: ( 14,285) : 31,745,_ -31.03 Y,~ 2365 Purch Prnting/Broch/News Ltr 50,589' 51,950. ( 14,450) 37' 500 -27.82°~ 2370 Insurance Premium 1,257: 1,500i 0 t ,500 0.00 '~ 2392 Consulting & Professional 542 , 100', 312 ,500~ ( 17 ,600) 294,900,. -5 .63% 2394 Recpt, Prom & Sp Events 17 529. 17 900~ 1 250 '19,150 6.98 ~ 2395 Memberships : 6,8021 10,169! ( 260)'~ 9,90-9- -2.56% , . , - ; : ;~-~- 4° 2396 Photo. Mapping Pnnt]ng 2,122 7,980 ( 2 700) 5,280 -33.8 Fo 2399 Outside Agency Serv 123,488, 127,000: 9,000' 136,000 7.09% 2457 Veh - Repairs & Maintenance 4,318; 6,000' 0 6,OO0 0.00% 2478 Misc Equip Repairs 278 350 0 ; 350 0.00% 2635 Building Rentals 0' 0': 900 900 0.00% ' 2678 Rental Misc Equip ' 1,559 2,400'~ 97,600 '100,000 4066.67% 5300 Stationery & Office Supplies 24,751 23,250 35,100 58,350 150.97% 5301 Printing Supplies ' 109,260 105,000: 0~ '0.00% 5302 Forms ' 8,036 5,0001 4,000' ~,000 80.00% 538,0 Educational/Promotional Materials 286 500 0 500 0.00% 5390 Workplace Accommodations 20 500' ( 400) -80.00% 5400 Gift Shop Plaques 0' 500' (500) 0 -100.00% 5540 Utilities - Cable T.V. 468 550 50' 600 9.09% ' ' o ............ o 00% 5900 Gas, Oil Tires ' 4,941 6,500 .. ~ ?8 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Administration Ru. Date: 2/28/2003 2:46 PM Re ~od Name: Current Bud~( 2002 2002 INCREASE 2003] % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. ' 2002 5902 Misc Equip & Tools (under $500) . 1,354. 1,400 350' ,' 1,750 25.00°,4 6000 Parking- MOT 15.854 14,000, ( 9,000)i · 5,000 -64.29% 6100 Website Support 13,069 18,100! (3,100) 15,000 -17.13% 7180 PAW Animal Control Centre 254.111' 235 000' 5 800'~~ 2'40 8~ 2.47% 7181 Livestock Killed ! 51900 6,000 0 -- 6.000 0.00% TotalEXPENDITURES: 3,472,507:. 3,473,360! 134,387=" 3,607,747 3.87% I REVENUES i , , 1411 saleof Services-Administration ( 70,375)i (100,000) 30,000: (70,000) -30.00% 1413 Sale of Services- Legal ( 5,895); ( 85,000)i 84,000 ' (,":1',000) -98.82% 1415 F nes-Prosecut ons ( 20,811 ) 0 0 1510 Lic.& Per-Pool Enclosure ' ( 10 950) ( 11 00¥ 0 ' -' (11,000) 0.00% 1512 Lic.& Per-Business (164,340) ( 150 000) 104.000!' ' ( 46 000) -69 33% 1513 L c & Per-Amusement : ( 84 284) ( 40 000) ( 40 000) ( 80,000~ 100 00% 1514 L c & Per-Tax ( 30 355)' ( 30 000) 5 000 ' 25 000 16 67% 1520 Lic,& Per Parking etc. ( 464 814) ( 420 000) ( 5 000) (425,000) I 19% 1516 L c & Per- An mai . ( 71 347) ( 55 000) ( 15 000) ( 70 000) 27 27% 1519 bcenses & Permits-Marriage (15,932) ( 16 875) (525) 1593 Misc.- Sale of Business Directory ( 2 094) ( 1 500) 0' ; (' 1,500) 0 00% 1623 Ont Sec tic Grants 5 485 3 000 2 000 · P ( , ) ( , ) , 9990 Other Revenue ( 20 000) ( 20 000): ( 50 000) : (70,000) 250 00% Total REVENUES!, (966,682) (932,375) 114 475 ( 8~ 7,900. -12.28% Net ' ,985: 248,862-~ 2,505,825 2,540 9.79% For this years' budget, the actual 2003 OMERS cost is reflected in each cost centre where applicable. In other words, the 2003 employee benefits account (1400) only reflects the 1/30MERS rate. The 2004 budget column reflects the 2/3's rate and the full OMERS cost is reflected in 2005. Telephones - Account 2140 Telephone costs have been re-allocated from the Gen. Gov. section of the budget to each individual cost centre to meet external reporting requirements. 79 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 21 21 C.A.O. Office R~. Date: 2/28/20032:~6 PM Report Name: Current Budget i YTDActualsi BUDGET (DECREASE); :~ 2003VS. i 'i 2002 EX P E N D IT U R E S,i i 1100 Salaries & Wages i 25214,48 24-2,724[ '1 ~,93~i 1200 Overtime 0 800 ( -37.50% 1400 Empl°yer C°ntdbuti°ns ~1 29'877! 53:8~i ' 175 Oi 3001 3~0 0.00% 1800 COnferences I , o 21t0 Travel 193 300 0 ~80 0.00 Ye 2i~1 ~eiiuiar phones & Pagers ~7i 1,400 450 ~8~ 32.14% 2140 TelePhones i °;i o' 2,~0~' '0.00% 2220 s u b s criptio n & P u b li c at io n s ! 68 200 i 2340 SeminarS & ~ducation oi 0 ~0~ ; ~® ~i00% ~3~4 ReCpi, Pr® & sp Events 5,3611 4,500 2,000 44.44% 2395 Memberships 4201 455f 80 1 .58 2396 Ph0t0, Mapping, Printing '. 47i 300 2678 Rental MisC Eq¥ ' ! ,41G ~0~ 5300 Stationery & Office Supplies 1,610i 1,500! 3001 ; : ~ 8~8 20.00% Total EX P E N D IT U R ESi 2 91,38 3 306,448 6,5 97 2.15 i 291,383 306,448 6 2.15°,4 Net 8O City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2121 C.A.O. Office Report Name: Three Year Budget Summary 2002 2003 2004 2005 ~ BUDGETI BUDGET BUDGET BUDGE-f EXPENDITURES . ;i I . 1100 Salaries & Wages 242,724, ~ 256,660 277,999' 299,461 1200 Overtime i 800 500i 500 1400 Employer Contributions ; 53,819[~-- ~ 47,210 53,842 1800 Conferences O~ 300 305! 311 2110 Travel 300': 300 305 311 2131 Cellular Phones & Pagers 1,400; ': 1,850 1,8781 1,916 2140Telephones Oir : ;, :,. :2,705 2,7461 2,801 2220Subscription & Publications 200 ' :: :200 203 207 2340 Seminars & Education O- 700 7111 725 2394 Recpt, Prom & Sp Events ! 4,5001--- 6,598 6,730 2395 Memberships ; 455 ~35 543, 554 2396 Photo, Mapping. Printing ~ 300 200 203i 207 2678 Rental Misc Equip 450; ' 0 O: 0 5300 Stationery & Office Supplies [ '-- -- ~ 1 500 1,800 1 827 I 864 Total EXPENDITURES 306 448 313,0451 341,028 369,429 Net . 306 448 ;:: :3~3,045. . 341,028,~ 369,429 2121 C.A.O. Office City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM n~-: Backaround Info with Totals 2003 BUDGET Expenses 2121.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2121.1100.0000 Salaries & Wages 2121.1200.0000 Overtime <-> To meet service level / workload committments Total 2121.1200.0000 Overtime 2121.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2121.1400.0000 Employer Contributions 2121.1800.0000 Conferences <-> Fed of Can MunJAssos. of Mun of Ont. <-> Conference - Governance, Strategic Planning <-> Showcase Ontario - Sup. Admin. Services - Toronto (4 days) <Deleted by TJQ> Fed of Can Mun./Assos. of Mun of Ont. <Deleted by TJQ> Governance, Strategic Planning Total 2121.1800.0000 Conferences 2121.2110.0000 Travel <-> Mileage and Parking expenses Total 2121.2110.0000 Travel 2121.2131.0000 Cellular Phone <-> Provide for monthly cellular phone charges - CAO <-> To provide rental pager (CAO) Total 2121.2131.0000 Cellular Phone long distance, monthly rate and allocation for new Total 2121.2140.0000 Telephones 2121.2140.0000 Telephones <-> This expense consists of: telephone system. 2121.2220.0000 Subscriptions & Publicati <-> Reference materials, journals and reports Total 2121.2220.0000 Subscriptions & Publicati 2121.2340.0000 Seminars & Education <-> Senior Management Strategy Session <-> Topical Seminar (Admin. Assist. & Sup. Admin. Services) <Deleted by TJQ> Senior Management Strategy Session Total 2121.2340.0000 Seminars & Education 2121.2394.0000 Recpt, Prom& Sp. Ev.,Gen <-> General Public Relations Total 2121.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2121.2395.0000 Memberships <-> PRO (CAO) <-> Ontario Municipal Administrators (CAO) <-> OMMI (CAO & Sup. Admin. Services) Total 2121.2395.0000 Memberships 2121.2396.0000 Photo,Mapping,Printing $256,660 $256,660 $5OO $5OO $40,795 $4O,795 $3,000 $2,5OO $3OO ($3,000) ($2,500) $3OO $300 $3OO $1,400 $45O $1,850 $2,705 $2,705 $2OO $2OO $1,500 $7oo ($1,500) $7OO $6,5OO $6,5OO $175 $2OO $160 $535 2121 C.A.O. Office City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM Reoort Name: Backaround Info. with Totals 2003 BUDGET <-> To cover various printing / framing requests Total 2121.2396.0000 Photo,Mapping,Printing 2121.5300.0000 Stationery & Office Suppl <-> To provide general office supplies & stationary Total 2121.5300.0000 Stationery & Office Suppl Total. Total Expenses Revenue $200 $200 $1,800 $t,800 $313,045 $313,045 Total Revenues Net Expenses $313,045 83 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2129 Customer Care Centre R.. Dale: 2/28/20032:16 PM Report Name: Current Bud et I EXPENDITURES , 1i00 saiaiies & wageS 114,8071 101,313 (576) -0.57% 1200 Overtime ! 0 '1;0~; ( '50.00% 1400 Employer Contributions I81~50 ~21611 (i1725) 17.630/0 2110 Trave 59 100i O. 000/0 i ,,3~0i ~ 0.00°/0 2140 Telephones 0 2220 Subscription& Publications ~, Oi 300; ( 150)!~ 4-50.00% 2340 Seminars & Education i 0 2394 Recpt, Prom & Sp Events i 1,397 1,500'; (500) -33.33% 2395 Memberships ; 0 Ol 80 ;;80 0.00% 2396 Photo, Mapping, Printing 577 700 0.00% 5300 Stationery & Office Supplies 1,226[ i'500 0.00°,4 I Total EXPENDITURESi 136,8151 129,024i 434 i ~9i458 0.34% Net 136,815 129,024 0.340/0 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2129 Customer Care Centre ReDort Name: Three Year Budget Summar 2002 , 2002 2004 2005 , BUDGETi :BuDGE~ BUDGET BUDGE-r EXPENDITURES : : : 1100 Salaries & Wages : 101,313 --'~ t00,737 102,095' 102,095 1200 Overtime ' 1,0001 500 500 500 1400 Employer Contributions , 22,611 1 20,~ 23,11 O' 25,326 2110 Travel 100', 100 1021 104 2140 Telephones i 0 : 3 431 i ~ 3 500 2220 Subscription & Publications 300' 150 152j 155 2340 Seminars & Education : 0 - 431i ' 440 2394 Recpt. Prom & Sp Events 1,500' .... :t OOO 1,01 5i 1,035, 2395 Memberships O-- ~ 80 81~ 8,~ 2396 Photo, Mapping, Printing 700 · 700 711~ 72~ 5300 Stationery & Office Supplies 1,500 1,500 1,523i 1,553 Total EXPENDITURES 129 024 ' , : 129 458 133 151 135 516 Net ' 129,024-- 133,151i 135 516 City of Pickering 2003 Background Information 2129 Customer Care Centre Run Date: 2/28/2003 2:14 PM ReDort Name: Backaround Info with Totals 2003 BUDGET Expenses 2129.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Part Time Clerk Typist <Deferred by TJQ> to 2004 Total 2129.1100.0000 Salaries & Wages 2129.1200.0000 Overtime <-> To meet service level / workload committments Total 2129.1200.0000 Overtime 2129.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2129.2110.0000 Travel <-> Travel allowance Total 2129.1400.0000 Employer Contributions Total 2129.2110.0000 Travel long distance, monthly rate and allocation for new Total 2129.2140.0000 Telephones 2129.2140.0000 Telephones <-> This expense consists of: telephone system. 2129.2220.0000 Subscriptions & Publications <-> Reference material, journals and reports Total 2129.2220.0000 Subscrip[ions & Publications 2129.2340.0000 Seminars & Education <-> OMDP - Course (Customer Care Rep) <-> Topical Seminar (Customer Care Specialist) Total 2129.2340.0000 Seminars & Education 2129.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <~> To cover various promotional items Total 2129.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2129.2395.0000 Memberships <-> Ontario Municipal Managers Institute - certification (Customer Care Specialist) Total 2129.2395.0000 Memberships 2129.2396.0000 Photo,Mapping,Printing <-> Printing of various promotional items Total 2129.2396.0000 Photo,Mapping,Printing 2129.5300.0000 Stationery & Office Supplies Total 2129.5300.0000 Stationery & Office Supplies Total. Total Expenses Revenue $100,737 $28,045 ($28,045) $100,737 $5oo $5o0 $20,886 $20,886 $100 $100 $3,380 $3,380 $15o $150 $225 $2OO $425 $1,000 $1,000 $8O $8O $7OO $70O $1,500 $1,500 $129,458 $129,458 Total Revenues Net Expenses $129,458 86 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2122 Clerk Office Run Da[e: 2/28/2003 2:16 PM Repod Name: Current Duc et 2002 2002 INCREASE: = = 200;~ % CHANGI~ YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages ' : 370.158 355,3121 10 671 ........... -~,~i~ 3.00% 1200 Overtime 1400 Employer Contributions 59,029 78,966! (4,071) 74,895 -5.16% 1800 Conferences 0 O, 0 0 0.00% 2110 Travel ' 7 ~ 1,422 800 O0 1,500 87.50% 0 2131 Cellular Phones & Pagers 527 500, . 500 0.00% I 0 2140 Telephones ' 0t 0~. 5,180; 5,t 80 0.00 Ye 2210 Advertising i 0 3 500 (3 500)~ O' -100.00% 2220 Subscription & Publications 131 1,000! 0 :' .t,000 0.00% 2340 Seminars & Education : 927' 0i 1,000'.- -~ 1,000 0.00% 2392 Consutng & Profess onal 5 325 100 19 900 20 000 19900.0070 2394 Recpt Prom & Sp Events 3411 400 0 400 0.00% 2395 Memberships 853 '- 13001 250:.- ~ 1550 - 19.~3% 2396 Photo, Mapping, Printing : 33; 250 Oi :250 0.00% 5300 Stationery & Office Supplies ' 4,653; 4,500 O. 4,500. 0.00% 5302 Forms ' 89 '1,000' 0 t ,000 O.Ooe/ Total EXPENDITURES' 444,477: 449,628: 29,130, ; 478i758 6.48% REVENUES 14tl Sale of Serv~ces-Adm~mstratlon ( 70.3/5)i (100,000) 30,000 (70,000) -30.00 1519 Licenses & Permits-Marriage ( 15,932)I ( 16,875)! (525) (17,400) 3.11 Ye Total REVENUES ( 86,307) ( 116,875)! 29,475 ( 87,400) -25.22% , Net 358,170 332,753; 58 605 391,358 17.61% 8? City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2122 Clerk Office Report Name: Three Year Budget Summary 2002 2003] 2004 2005 BUDGETI BUDGET BUDGET BUDGET EXPENDITURES ] ' : 1100 Salaries & Wages ' 355 3121 365,983 387,6957 405,985 1200 Overtime ' 2,000 ~'~- 1,000 1,000~ 1,000 1400 Employer Contributions ' 78,966 ~~77-~,89~ ' 83,070* 91,235 1800 Conferences ' 0 :~ ~ ' ' Oi C 2110 Travel 800 ' 1,500 1 523 1 553 2131 Cellular Phones & Pagers 50011 500 508~ 518 2140 Telephones 0 5,180 5,258~ 5,363 2210 Advertising . 3,500, 0 0'; C 2220 Subscription & Publications ' 1,000 --~ 1.01 51 1,035 2340 Seminars & Education Oil-- 1,000 - 1,0151 11035 2392 Consulting & Professional ' 1001 20,000 20,300 20,706 2394 Recpt, Prom & Sp Events 1 400 400 - 4~36 - ' 414 2395 Memberships ,300 1.5731 1,604 2396 Photo, Mapping. Printing ' 250: .... ; ~'~ 254 259 5300 Stationery & Office Supplies 4,500 4,500 4 568~ 4,659 5302 Forms : 1,000 ~,000 1,015 1,035 Total EXPENDITURESi 449,628r= 478,758 509,200~t 536,401 REVENUES , 1 Sale of Services-Administration ~ (100,000)~ ( 70,000) ( 71,050)i ( 72,116) 141 1519 Licenses & Permits-Marriage (16,875) ( t7,400! ( 17,661)' (17,926) Total REVENUES ( 116,875)i ( 87,400) ( 88,711)'. (90,042) Net ' 332,7537 391,358i 420,489 446,359 88 2122 Clerk Office City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM Report Name: Backaround Info with Totals 2003 BUDGET Expenses 2122.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2122.1100.0000 Salaries & Wages 2122.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Total 2122.1200.0000 Overtime Employer Contributions 2122.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2122.1400.0000 2122.2110.0000 Travel <-> Clerk - various meetings <-> Mileage - Registry Office/Court/Meetings ( Clerk ) Total 2122.2110.0000 Travel 2122.2t31.0000 Cellular Phones <-> Pager for City Clerk Total 2122.2131.0000 Cellular Phones 2122.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports. Total 2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education <-> Election Training for Clerk & Supervisor, Legislative Services Total 2122.2340.0000 Seminars & Education 2122.2392.0000 Consultive & Professional <-> Contract services for Prosecutions and related activities Total 2122.2392.0000 Consultive & Professional 2122.2394.0000 Recpt, Prom, & Spec Event <-> Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex Total 2122.2394.0000 Recpt, Prom, & Spec Event 2122.2395.0000 Memberships <-> Association of Municipal Clerks and Treasurer's - AMC.T - City Clerk <-> Ontario Municipal Managers Institute - OMM.I - City Clerk <-> Association of Municipal Clerks and Treasurer's - AM.C.T. - Sup. Legislative <-> Ontario Municipal Managers Institute - O.MM.I. - Sup. Legislative Services <-> Association of Records Managers and Archivists - A.R.M.A. - Sup. Legislative <-> Membership fees for Law Clerk Total 2122.2395.0000 Memberships 2122.2396.0000 Photo,Mapping,Printing <-> Purchase of film of for specialized printing $365,983 $365,983 $2,OOO ($1,000) $1,ooo $74,895 $74,895 $8OO $7OO $1,500 $5O0 $5OO $5,180 $5,180 $1,000 $1,000 $1,000 $1,000 $2O,OOO $2O,OOO $4OO $4OO $300 $50 $3OO $5O $6OO $25O $1,550 $250 89 2122 Clerk Office City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM Rer~ort Name: FJackaround Info with Totals 2003 BUDGET Total 2122.2396.0000 Photo,Mapping,Printing 2122.5300.0000 Stationery & Office Supplies <-> Pens, pencils, binders, etc. Total 2122.5300.0000 Stationery & Office Supplies 2122.5302.0000 Forms <-> Municipal World, some Provincial agencies and purchasing forms Total 2122.5302.0000 Forms Total. Total Expenses Revenue 1411.0000.0000 SALE OF SERVICES - ADMIN <-> $125 fee for answering lawyers' property enquiries, printing for outside organizations - Decrease is due to the fact that Law Firms are now purchasing Title Insurance for this purpose and due to limited development activity. Total 1411.0000.0000 SALE OF SERVICES - ADMIN. 1519.0000.0000 LIC.&PERMITS - MARRIAGE <-> Issuance of approximately 350 marriage licenses Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE Total. Total Revenues Net Expenses $250 $4,500 $4,500 $1,000 $1,000 $478,758 $478,758 ($70,000) ($70,000) ($17,400) ($17,400) ($87;400) ($87,400) $391,358 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/11/2003 12:21 PM 219t Elections Report Name: Three Year Budc EXPENDITURES ! I i 1100 Salades & Wages I 0 0i 0 1400 Employer Contributions ,' ~)i, 0 212-1 Postage i 0;;;; i5;000 Oi 0 2399 Outside Agency Serv I 0 iAOOO 0 C 2635 Building Rentals i ;;;;; ;900 2678 Rental Misc Equip i 0 0 5300 Stationery & Office SupCes i ' I 01 0 Total EXPENDITL~RESi' OI;; : 235~:0i 5J 0i 0 For 2001 and 20021 $71,500 was budgeted per year to help offset the Election expenses in 2003. 91 2191 Elections City of Pickering 2003 Background Information Run Date: 2~28~2003 11:47 AM Report Name: Backaround Info. with Totals 2003 BUDGET Expenses 2191.1100.0000 Salaries & Wages <-> Election Assistant (June - December) <-> Poll Personnel (includes DROs, Ballot Clerks, Revision Clerks, Traffic Clerks and Stand-by Personnel for Advance Polls and Election Day) Total 2191.1100.0000 Salaries & Wages 2191.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2191.2121.0000 Postage <-> Mailing of Voter Notification Cards Total 2191.1400.0000 Employer Contributions Total2191.2121.0000 Postage 2191.2399.0000 Outside Agency Services <-> Production of Voter Notification Cards <-> Translation for french requirements Total 2191.2399.0000 Outside Agency Services 2191.2635.0000 Building Rentals <-> Rent churches or buildings, as polling places Total 2191.2635.0000 Building Rentals 2191.2678.0000 Misc. Equip. Rental <-> Rental of tabulating machines (including optical scanners and touch-screen units) Total 2191.2678.0000 Misc. Equip. Rental 2191.5300.0000 Stationery & Office Suppl <-> Printing ballots and the purchase of various election forms and supplies Total 2191.5300.0000 Stationery & Office Suppl Total. Total Expenses Reve n u e $17,145 $47,855 $65,000 $7,115 $7,115 $15,000 $15,OOO $13,000 $1,000 $14,000 $900 $900 $100,000 $100,000 $33,000 $33,0O0 $235,015 $235,015 Total Revenues Net Expenses $235,015 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2198 Records Management Run Date: 2/28/2003 2:16 PM Re )or[ Name: Current Bud~ et YTD Actualsl BUDGET (DECREASE) 2003 VS. 2392 Consulting & Professional i 1.7261 15,0001 ( 5 000)233.33% TOtal EXPENDITURES 1,726l 15,0001 ( 5 000) -33.33% ooo> 5 Net 1,726 15,000 ( -33133% 93 City of PickeTing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2198 Records Management Report Name: Three Year Budget Summary EXPENDITURES 2392Consulting&Professional ! 15~ii!ii~iiiiiiiiii~i~i~ii:iii!ii~i~iiiii~iiiiiiiii~i~ii!i:i~i~i~iii~i~iii~iii~iiii~iii!i~iiiiiiiiiiiiiiiii~iii~iii~i~o~O 101150[ 10,353 TotalEXPENDITURESi 15~;ii;iiiiiiiiiiiiiiiiiiiiiiiiiiiiii;iiiiiiiiiiiiiiiiiiiiiiiii;iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiie~i~; 10,150 10,353 Net ~5 10,~50 10,353 City of Pickering 2003 Background Information 2198 Records Management Run Date: 2/27/2003 2:35 PM Re~3ort Name.: Backan3und Infl3 with Totals 2003 BUDGET Expenses 2198.2392.0000 Consultive & Professional <-> Preservation of permanent / long-term records -- batch scanning <-> On-site locked bins and bi-weekly pick-up for shredding <-> Annual batch shredding and disposal of corporate records Total 2198.2392.0000 Consultive & Professional Total. Total Expenses Revenue $9,000 $800 $200 $10,000 $10,000 $10,000 Total Revenues Net Expenses $10,000 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2199 Print Shop/Mail Room R.. Date: 2/28/20032:16 PM Re }orr Name: Current Bud 2002 2002 INCREASE 2003 % CHANGe: ' T YTD Actuals BUDGET (DECREASE) '"' BUDGE 2003 VS. EXPENDITURES~ 2002 1100 Salaries & Wages 70,743 69,174: 2,057. 7t ,23t 2.97% 1200 Overtime ' 142' 1,5001 ( 1,250)~.~ ..... ~)~ -83.33% 1400 Employer Contributions t4.643 15,619 3.326 18,945 21.30% 2121 Postage 103,734. 102,000 0 102,00t2 0.00% 2122 Freight, Express & Cartage ' 4,536 10.000 (2,000) 8 000 -20.00% 2140 Telephones 2,730 :, 2,730 0.00% 2399 Outside Agency Serv ; 44'878 45,'000 (5,000) -11.11% 5300 Stationery & Office Supplies ' 11,624' 8,000 I- , 2.000, : ~ 0;O0Ol 25.00% 5301 Printing Supplies 109 260! 105 000 0 ~05,000i 0.00% 5902 Misc Equip & Tools (under $500) 0 501 (50) 0 -100.00% Total EXPENDITURES; 384,913[ 369,343;~ 1,813i 371,156 0.49% Net , 384,913 369 343 1 813'1 0 49% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2199 Print Shop/Mail Room Report Name: Three Year Budget Summary 20021 : , 2003 2004: 2005 BUDGET :BUDGE~ BUDGET BUDGE'f EXPENDITURES i 1100 Salaries & Wages i 69,174 ~1,231 73,361~ 73,925 1200 Overtime ; 1,500 ~ 250' 250 1400 Employer Contributions r 15 619 ~ 18,9~ 20,450! 21 946 2121 Postage , 102 000 102,000 103,530; 105,601 2122 Freight, Express & Cartage ' i lO ooo'- - 8,~00 8 12o~ ' 8,282 214o Telephones 0 2,730 2,771 2,826 2365 Purch Prnting/Broch/News Ltr ! 13 0001 13 195~ 13,459 2399 Outside Agency Serv ; 45,000 40,000 40 600 41 412 5300 Stationery & Office Supplies i 8,000 10 O00 10,150 10,353 5301 Printing Supplies ' 105,000~ 105,000,, 106,575, 108,707 5902 Misc Equip & Tools (under $500) ' 50~ ' 0 0~ 0 Total ExpENDITURES, 369,343 : 371,t56 379,002! 386,761 43- 37 379, 2~ Net 369 3 00 386,761 City of Pickering 2003 Background Information 2199 Print Shop/Mail Room Run Date: 2/28/2003 11:47 AM Reood Name: Backaround Infr~, with Totals 2003 BUDGET Expenses 2199.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2199.110Q0000 Salaries & Wages 2199.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Total 2199.1200.0000 Overtime 2199.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. $71,231 $71,231 $1,500 ($1,25O) $25O $18,945 2199.2121.0000 Postage <-> Costs of all City mail 2199.2122.0000 Freight,Express & Cartage Total 2199.1400.0000 Employer Contributions Total 2199.2121.0000 Postage $18,945 $102,000 $102,000 $8,OOO $8,OOO $2,73O $2,730 $13,000 $13,000 <-> Cost of courier services - does not include costs for contracted weekly delivery Total 2199.2122.0000 Freight, Express & Cartage 2199.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2199.2140.0000 Telephones 2199.2365.0000 Purch. Pr./Broch./News Lt <-> Cost of printing (specialized) done by outside sources Total 2199.2365.0000 Purch. Pr./Broch./News Lt 2199.2399.0000 Outside Agency Services <-> The City's daily, scheduled mail delivery - does not include other courier charges <Reduced by TJQ> Total 2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Supplies <-> Stationery and envelopes for corporate-wide use -- slight increase to more accurately reflect needs following dramatic decrease from 2001 to 2002 Total 2199.5300.0000 Stationery & Office Supplies 2199.5301.0000 Printing Supplies <-> Supplies and maintenance for all copiers and other related equipment Total 2199.5301.0000 Printing Supplies Total. Total Expenses Revenue $45,000 ($5,ooo) $40,000 $10,000 $10,000 $105,000 $105,000 $371,156 $371,156 Total Revenues Net Expenses $371,156 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2220 By-Law R.. Date: 2/28/20032:16 PM Report Name: Current Bud< et 2002 2002 INCREASE 200;~ % CHANGE YTD Actuals BUDGETi (DECREASE) BUDGET 2003 VS. :' 2002 EXPENDITURES 1100 Salaries & Wages 303,786 282,699 8,514:~--~--' .... 3.01% 1200 Overtime 12,120 10,000' 0:-~- 10,000' 0.00% 1400 Employer Contributions 44,182i 64,686; ( 6,616)': -I 0.23% 1900 Un'forms ~ 3 , 854i, 4 ,500'. ( 500 ) 4,000 -11 .11% 2110 Travel i 5 9461 4 700 300'~--'-- 6.38% 2131 Cellular Phones & Pagers i 2,902! 2,800[ 1,500; 4,300 53.57% 2140 Telephones 0, 0 3 865, 3,865 0.00 Ye 2220 Subscription & Publications i 0 0 100;, 100 0.00% 2340 seminars & Education 160 1,0001 (-500)i -;~-~500, - L50.00% 2370 Insurance Premium i 1,257! 1,500 0: ' I 500 0.00% 2392 Consulting & Professional i ~ 11,774' 5001 1 500: 2,000 ' 300.00% 2395 Memberships i 77'7'I 2,450i (1,450)i :-- - 1--,000- -59.18% 2399 Outside Agency Serv 28,879 31,000 ' 0~ 0.00% 2457 Veh -Repatrs & Maintenance ~ 4,318 6,000, 2678 Renta Msc Equip 358 1 000i (11000)! ........... ~ -10000% 5302 Forms 7,947. 4,000 4 000 8,O00 100.00% 5900 Gas, Oil Tires ' 4,941: 6,500' 0--~ 6 ~ 0.00% 5902 Misc Equip & Tools (under $500) i 1,139; 1,0001 0 -- - 1,000 0.00% 6000 Parking - MOT : 15 854 14 000 ( 9 000) 5 000 -64.29% I Total EXPENDITURES; 450,195 438,335 713i , 439,048 0.16% REVENUES 1415 Fines-Prosecutions (20,811) 0 0 0 0.00% t510 Lic. & Per-Pool Enclosure ( 10,950): ( 11 000). 0. ( tl 000) 0.00% 1512 Lic. & Per-Business ~ (164,340) ( 150,000); 104 000' (46,000) -69.33% 100.00% 1513 Lic.& Per-Amusement ' (84,284) (40,000) (40,000) , ;(80,000) 1514 Lic. & Per-Taxi ' ( 30,355)' (30,000) 5,000 ........ ~"~;~ -16.67% 1520 Lic.& Per Parking. etc. ( 464 814) ( 420 000) ( 5 000) , (;425,000) 1.19% 9990 Other Revenue 0 0 0 0 0.00%' Total REVENUES (775,554). ( 651,000) 64 000 ( 587iO00) -9.83% Net (325,359) ( 212,665)' 64 713 (147,952) -30.43% City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2~28~2003 2:20 PM 2220 By-Law Report Name: Three Year Budget Summary 2002 2003 2004 2005 BUDGET BUDGE~ BUDGETI BUDGE'r EXPENDITURES 1100 Salaries & Wages 1200 overtime ' 10 000? 10,000' 10,000 1400 Employer Contributions ' 64 686' 58 070 ' 64,690~ 71,295 1900 Uniforms ' 4 500' '. 4 000 4 568 4 659 2110 Travel 4 700, ,, 5;000 5 0751 5,177 2131 Cellular Phones & Pagers 2 800 4,300 4,365! 4,452 2140 Te ephones i 0 = 3~=865 3 923: 4,00t 2220 Subscription & Publications 0 '=' =; = i00 102i t04 2340 Sero nars & Educat on : 1 000' "--- 500 508;~ 518 2370 Insurance Prem um ' 1 500 , 1,500 1 523 I 553 r i n I : 500~ 2 030t 2 071 2392 Consulting & P ofess o a ! 2, , , 2395 Memberships ' 2,450 ' 1,000 1,015 1,035 2399 Outside Agency Serv 31 000 31 000 31,465 32,094 2457 Veh- Repairs & Maintenance 6,000! ; 6,000 6,090: 6,212 2678 Rental Misc Equip 1,000: 5302 Forms 4,000, .... &,000 8,120' 8,282 5900 Gas, Oil Tires 6,500i~ .... 6,500 6,598 6,73(; 5902 Misc Equip & Tools (under$500) ' 1,000'~'~ 1,000 1,015~ 1,035 6000 Parking - MOT ' 14.000~-~-'- 5,00~ 5,075' 5 177 Total EXPENDITURES 438 335! 439,048 479,211' 514,414 REVENUES 1510 Lic. & Per-Pool Enclosure ( 11 000) (t1,000) (11,165) (11,388) 1512 Lic.& Per-Business ' (150,000) ~ ' ( 46 690) ( 47 624) 1513 Lic.& Per-Amusement (40,000) '-'-'~- ( 80,~' ( 81,200)i (82,824) 1514 Lic.& Per-Taxi (30,000) -~----~;~i ( 25,375): (25,883) 1520 Lic. & Per Parking etc. ( 420 000) ....... ( 431 375): ( 440 003) Total REVENUES ( 651 000) ( 587 000) ( 595 805)', ( 607 722) Net ( 212 665) ........ -" ~)~ ( 116 594) ( 93 308) 100 City of Pickering 2003 Background Information 2220 By-Law Run Date: 2/28/2003 11:47 AM ReDod Name: Backarmmd Info. with T(}tals 2003 BUDGET Expenses 2220.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2220.1100.0000 Salaries & Wages 2220.1200.0000 Overtime <-> To meet service level I workload committments <Reduced by TJQ> Total 2220.1200.0000 Overtime 2220.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2220.1400.0000 Employer Contributions 2220.1900.0000 Uniforms <-> As per the Collective Agreement <Reduced by TJQ> $291,213 $291,213 5?2,000 ($2,000) $10,000 $58,070 $58,070 $4,500 ($5OO) $4,000 $5,OOO $5,000 $3,300 $1,000 $4,300 $3,865 $3,865 2220.2110.0000 Travel <-> Officers mileage 2220.2131.0000 Cellular Phones <-> Based on 2002 cell phone charges <-> Rental of pagers Total2220.1900.0000 Uni~rms Total 2220.2110.0000 Travel Total 2220.2131.0000 Cellular Phones 2220.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publications <-> Miscellaneous publications <Reduced by TJQ> Total 2220.2220.0000 Subscriptions & Publications 2220.2340.0000 Seminars & Education <-> 1 Officer and Manager for MLEO seminar <-> Various Seminars and training sessions in regards to enforcement. <Reduced by TJQ> Total 2220.2340.0000 Seminars & Education 2220.2370.0000 Insurance Direct <-> Insurance Total 2220.2370.0000 Insurance Direct 2220.2392.0000 Consultive & Professional <-> Company and title searches $150 ($50) $1oo $1,750 $1,000 ($2,2501 $5OO $1,500 $1,500 $2,000 $2,000 $1,000 $1,000 $300 2220.2395.0000 Memberships Total 2220.2392.0000 Consultive & Professional 4 memberships to MLEO Assoc. @ $250 4 memberships to Property Standards Assoc. @ $250 AMCTO membership for Manager 101 City of Pickering 2003 Background Information 2220 By-Law Run Date: 2/28/2003 11:47 AM R~I~QI~ N~rn~-: Backaround Infr~ with Totals 2003 BUDGET <-> Certified Municipal Manager CMO) designation for Manager <Reduced by TJQ> Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services <-> Use of process servers for info. to be served upon defendants who live outside of Picketing <-> Lease for hand held units Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintenance <-> Servicing of vehicles 2220.5302.0000 Forms <-> Various related documents 2220.5900.0000 Gas, Oil, Tires Etc. <-> Fuel use for 4 vehicles <Reduced by TJQ> 2220.5902.0000 Misc. Equip. (under $300. <-> Purchase of extraordinary items 2220.6000.0000 parking - MOT Total 2220.2457.0000 Vehicle-Repair & Maintenance Total 2220.5302.0000 Forms Total 2220.5900.0000 Gas, Oil, Tires Etc. Total 2220.5902.0000 Misc. Equip. (under $300. Admin. fee is charged to attach outstanding parking fines to a drivers license Total 2220.6000.0000 Parking - MOT Total. Total Expenses Revenue 1510.0000.0000 LIC.&PERMITS - POOL ENCL <-> Should increase somewhat over 2002 due to increased development Total 1510.0000.0000 LIC.&PERMITS - POOL ENCL 1512.0000.0000 LIC.&PERMITS - BUSINESS <-> Loss of Flea Market revenue - $104,000 Licence revenue from public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlars, body rub parlours Total 1512.0000.0000 LIC.&PERMITS - BUSINESS 1513.0000.0000 LIC.&PERMITS - AMUSEMNT <-> Issuance of licenses for raffles, bingos, etc. Total 1513.0000.0000 LIC.&PERMITS - AMUSEMNT 1514.0000.0000 LIC.&PERMITS - TAXI <-> Lower revenue due to reduction of transfer fee from $4,000 to $500 Total 1514.0000.0000 LIC.&PERMITS - TAXI 1520.0000.0000 FINES - PARKING, ETC. <-> Unallocated <-> Parking and other by-law fines <-> Additional Revenue from "Plate Denial" program $15O ($1,45o) $1,000 $1,000 $30,000 $31,000 $6,000 $6,000 $8,000 $8,00O $8,000 ($1,500) $6,5OO $1,000 $1,ooo $5,000 $5,000 $439,O48 $439,048 ($11,ooo) ($11,ooo) ($46,000) ($46,000) ($80,000) ($80,000) ($25,000) ($25,000) ($5,ooo) ($35o,ooo) ($7o,ooo) City of Pickering 2003 Background Information 2220 By-Law Run Date: 2/28/2003 11:47 AM N~me: Backoround Info with Totals 2003 BUDGET Total Revenues Net Expenses Total 1520.0000.0000 FINES- PARKING, ETC. Total. ($425,000) ($587,000) ($s87,ooo) ($147,952) ]03 City of Picketing 2003 Current Budget ( $ ) Y-rD Actuals as of December 31, 2002 2293 Animal Control R.n Date: 2/28/20032:16 PM Report Name: Current Bud~ 2002 2002 INCREASE 2003 % CHANGI~ YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. : 2002 EXPENDITURES 2110 Travel ' 471' 300! 200I'~ '~500 66.67% 2399 Outside Agency Serv ' 19,946; 18,000! 3000]%;-- ~ 16.67% I 235,000' 5,800 : 240,800 2.47% 77180181 LivestockPAW AnimaIKilledCOntrot Centre , 254,5,9001111 6,000 Oi -' ---~)00 0.00% Total EXPENDITURES 280,428 259,300. 9000 ' ' , ,, 268,300 3.47% REVENUES . ( , , 1516 Lic.& Per.- Animal . ( 71,347),: 55 000) ( 15 000)1 70,000 27.27% 1623 Ont. Specific Grants (5,485)I ( 3 000) 2,0001 ( 1,000) -66.67% Tota REVENUES~, (76,832), ( 58000) ( 13000) (71,000) 22.41% Net i 203,596'. 201300 ( 4000)~ -1.99% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2293 Animal Control Report Name: Three Year Budget Summary EXPENDITURES 2110 Travel 3007~ 508 518 2399 Outside Agency Serv i8,0® ~ 21,315 2117'41 7180 PAW Animal ContrOl centre ! 235,ooo; ---~'- 244,4i2 249,3°E 7181 Livestock Killed 6 000 6.090i 6,212 Total EXPENDiTUREsi 259 3cc! 272,325i 277,771 REVENUES i 0 (7'11050) ( 72,471i 1516 Lic & Per- An mai ( 55,00 1623 Ont, Specific Grants ; ( 3 000); (~DOQi ( 1,0;t 5):; ( 1'035) Tota~ REVENUES: ~ 58 000~ ~ 72,065) < 73,506) Net i, 20i 300 : 20-01~601 204 ,2® 105 2293 Animal Control City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM Name.: Backaround Info with Totals 2003 BUDGET Expenses 2293.2110.0000 Travel <-> Mileage costs of the Livestock valuers Total 2293.2110.0000 Travel 2293.23990000 Outside Agency Services <-> Provides for fees to Livestock Valuers and the commission paid to persons sel!in§ dog and cat licences door-to-door Total 2293.2399.0000 Outside Agency Services 2293.718Q0000 Ontario Humane Society <-> Pickering's share of operating expenses of PAW Animal Shelter Total 2293.7180.0000 Ontario Humane Society 2293.7181.0000 Livestock Killed <-> Cost of livestock killed by dogs and wild animals Total 2293.7181.0000 Livestock Killed Total. Total Expenses Revenue 1516.0000.0000 LIC.&PERMITS - ANIMAL <-> Door to door selling of dog and cat licences Total 1516.0000.0000 LIC.&PERMITS - ANIMAL 1623.2293.0000 Ont Grant - Animal Contro <-> Reimbursement for livestock claims where animal is killed by a coyote Total 1623.2293.0000 Ont Grant - Animal Contro Total. Total Revenues Net Expenses $5OO $5OO $21,000 $21,000 $240,800 $240,800 $6,OOO $6,000 $268,300 $268,300 ($70,000) ($70,000) ($1,000) ($1,000) ($71,000) ($71,000) $197,300 106 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2743 L.A.C.A.C. ~u. ~a~ ~2oo3 ~2:~8 PM Report Name: Current Bud~( INCREASE! 200~1% CHANGE i 20021 2002! I YTDActualsl BUDGET (DECREASE)BUDGET 200~VS. i i i i 2007~ EXPENDITURES i i i , i 82~, 600i (600)",',:.:i ." ' i 0 2110 Travel j : · ' -100.00% 2210 Advertising i 01 7001 ( -100.00% ,, 700):~ 2220 Subscription & Publications i Oi 200i (200)I ' 0 -100.00°.~ 2340 Seminars & Education ! 0i 6001 (600) ~ 0 -100.00% 2394 Recpt, Prom & Sp Events I0! 500[ -100.00% , ~ (500): i ',· ~0 2395 Memberships i 60i 200 (200) :'-~,': 01 -100.00% 2396 Photo, Mapping, Printing I Oi 1,5001 ( 1,500)".:: :: i : : .0 -100,00% 5300 Stationery & Office Supplies I 01 300! (300)l i ;:i: i 0 -100.00% 5400 Gift Shop Plaques Oi 500 (500) · . · 0 -t00.00% 5902 Misc Equip & Tools (under $500) i 0 50i ( 50)i:..'i.~ i; .;i]i] ~i.,.:' i, :,"~ -100.00% TotalEXPENDITURESi 1,763J 10,150! ( 10,150)i;:'·:' :., : 0 -100.00% Net,i 1,763i 10,150i, (10,150), ; 0 -100.00% This Committee will not be active in 2003, as per the City Clerk. 107 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2~28~2003 2:20 PM 2743 L.A.C.A.C. Report Name: Three Year Budget Summary 2002 2003 20041 2005 BUDGET BUDGET BUDGETi BUDGET EXPENDITURES · 21 t0 Travel 600 v.~_~..~ 609' 621 2210 Advertising ' 700~-"--: ~'~"~ 711~ 725 2220 Subscription & Publications ' 200 :-'~'~' -~ 203! 207 2340 Seminars & Education 600? 0 609 621 2392 Consulting &'Professional 5,0001'~' .... 0 5,075! 5,1~7 2394 Recpt, Prom & Sp Events ' 500~'"~ 0 508t 518 2395 Memberships 200 ~ ...... 0: 2031 207 2396 Photo, Mapping, Printing 1,500 0 1,523 1,553 5300 Stationery & Office Supplies 300 O 305~ 311 5400 Gift Shop Plaques 500 O 508I, 518 · ' ' 50 0= 511 52 5902 M~sc Equip & Tools (under $500) ' Total EXPENDITURES 10,150:=0 10,3051 10,510 Net 10 150 6 10,305; 10,510 108 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 3t, 2002 2192 Corporate Projects and Policy Ru. Date: 2/28/20032:16 PM Re )orr Name: Current Bu¢ ,et 2002 2002. INCREASE ' 200~ % CHANGE ) BUDGET YTD Actuals BUDGET (DECREASE 2003 VS. ,, 2002 EXPENDITURES ~ 285,454 264,571~ 34 016 298 587 12.86% 1100 Salaries & Wages 0 1200 Overtime 1171 500' o 1400 Employer Contributions 38,990' 58,581~ ( 3 401):- -5-81% 1800 Conferences ' ' 0~ 0 2 000 2 000 0.00% 2110 Travel 1,941 1,500 600 2,100 40.00% 2131 Cellular Phones & Pagers i 361' 425, ' 0 ~ ~25 0.00% 2140 Te ephones 0' 0 4 990i 0.00°/0 2210 Advertising ' 20,792' 22,500 2211 Trade Shows Exhib & Displays I 969 1,000 5,000 ,6,000 500.00% 2220 Subscr pt on & Pub cat OhS 794 1 0251 (25) -2.44% 2340 Seminars & Educat on 0 2365 Purch Prnt nglBrochiNews Ltr 25 237 38 950 (14,450) 24 500 -37.10% · 0 2392 Consulting & Professional ' 1,400, 10,000 0 2394 Recpt, Prom & Sp Events '. 7,7771 7,500i 0:' -~ 0.00% 2395 Memberships 2,868 3,045t 500 3 545 16.42% 1,088 3,400f (900) 2 500 -26.47% 2396 Photo, Mapping, Printing 2399 Outside Agency Serv 29,785' ' : ..... '---' -- o 33,000 (3,000). 30,000 -9.09 5300 Stationery & Office Supplies ' 1,689 3,000 0 3,000 0.00% 6100 Website Support ,; 13,069 18,100i (3,100)~ -17.13% Tota EXPENDITURES:. 432,331 REVENUES : 1593 Misc.- Sale of Business Directory . (2,094) ( 1,500) 0. ...... ( 1,500) ~ 0.00% Total REVENUES ( 2,094); ( 1,500) 0 ( 1,500)1 0.00% Net ~ 430,237~ 465 5971 25 730 ..... ,327 5.53% 109 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2192 Corporate Projects and Policy Report Name: Three Year Budget Summary 2002' 2003 2004: 2005 BUDGE BUDGET T BUDGET BUDGET EXPENDITURES ' ' 1100 Salaries & Wages · 264,571 i~7~~ 362,959: 383,872 1200 Overtime ' 500 %]-~ ~-~ 5001 500 1400 Employer Contributions 58 581, 55,t80; 62,030! 68.870 1800 Conferences ' 0 00 2,030' 2,071 2110 Travel ' 1,500' ' ~ 2.1321 2,175 2131 Cellular Phones & Pagers ! 425~ 431 440 ....... ~ 0~ - 5 065' 5 i66 Zl4U lelepnones . ,. : 2210 Advertising : 22,500!" 25,375 25,883 2211 Trade Shows, Exhib & Displays ' 1,000; '. 6,000 6.090 6,212 2220 Subscription & Publications I 025: :. 1,000 1 015 1,035 2340 Seminars & Education . 0~ 1,000 1,015 1,035 2365 Purch Prnting/Broch/News Ltr 38,950 24-1868" 25,365 2392 Consulting & Professional ' 10,000 ,000 10,150' 10.353 2394 Recpt, Prom & Sp Events ' 7,50¥-"~ ~'~'~ 7,613' 7,765 2395 Memberships 3,045, : 3~54:5 3,598 3,6 0 2396 Photo, Mapping, Printing ' 3,400 ~* -- O0 2,538i 2,589 2399 Outs de Agency Serv 33,000~-~ 30:;000 30 450' 31.059 5300 Stationery & Office Supplies 3 000 ; : 3~000 3,045 3,106 : : 6100 Webs te Support 18 100 t 5 000 15 225 15.530 Total EXPENDITURES' 467 097, 492,827 566,129 596,696 REVENUES : . 1593 Misc.- Sale of Business Directory ' ( 1,500)!~~ ..... -~¥~ ( 1,523): (1.553; Total REVENUES ( 1 500)' ( 1,500) ( 1,523) ( 1,553; Net 465,597:~ ~'-'~- 4~ 564,606 595,143i City of Pickering 2003 Background Information 2192 Corporate Projects and Policy Run Date: 2/28/2003 11:47 AM R~D~r~ N~me: B~ckoround Info. with Tota[s 2003 BUDGET Expenses 2192.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> New staff position (Business Associate) <Deferred by TJQ> to 2004 <-> Transfer of Web Site Coordinator from Information Technology Total 2192.1100.0000 Salaries & Wages 2192.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Total 2192.1200.0000 Overtime 2192.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2192.1400.0000 Employer Contributions 2192.1800.0000 Conferences <-> Economic Development Council of Ontario (Manager and Economic Development Total 2192.1800.0000 Conferences 2192.2110.0000 Travel <-> Miscellaneous travel based on 2002 actuals Total 2192.2110.0000 Travel 2192.2131.0000 Cellular Phones <-> Division Cell Phone Total 2192.2131.0000 Cellular Phones long distance, monthly rate and allocation for new Total 2192.2140.0000 Telephones 2192.2140.0000 Telephones <-> This expense consists of: telephone system. 2192.2210.0000 Advertising <-> Economic Development Publications Advertising <-> Local Business Newspaper Advertising <-> Discretion amount Total 2192.2210.0000 Advertising 2192.2211.0000 Tr Shows,Exhib.& Displays <-> Exhibit & display material for trade shows <-> Municipal/Regional economic development partnership (trade shows, displays, advertising, accommodations) Total 2192.2211.0000 Tr Shows,Exhib.& Displays 2192.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports <-> GTA Municipal News Total 2192.2220.0000 Subscriptions & Publicati 2192.2340.0000 Seminars & Education <-> Topical municipal, economic development and administrative/training seminars <Reduced by TJQ> Total 2192.2340.0000 Seminars & Education $272,511 $43,46O ($43,460) $26,076 $298,587 $1,000 ($5OO) $5OO $55,180 $55,180 $2,OOO $2,000 $2,100 $2,100 $425 $425 $4,990 $4,990 $10,000 $10,000 $5,000 $25,000 $1,000 $5,OOO $6,OOO $700 $300 $1,000 $1,500 ($5oo) $1,000 111 City of Pickering 2003 Background Information 2192 Corporate Projects and Policy Run Date: 2/28/2003 11:47 AM Reoort Name: Bankaround Infe with Totals 2003 BUDGET 2192.2365.0000 Purch. Pr./Broch./News Lt <~> Business Review Newsletters <-> Discretionary Brochures/Promotional Pieces <-> Annual Report (printing only) <Reduced by TJQ> Total 2192.2365.0000 Purch. Pr./Broch./News Lt 2192.2392.0000 Consultive & Professional <-> Discretionary consulting for special development and corporate projects Total 2192.2392.0000 Consultive & Professional 2192.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> City of Pickering promotional items <-> Discretionary public relations <-> Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) <Reduced by TJQ> Promotional items Total 2192.2394.0000 Recpt, Prom.& Sp. Ev.,Gen 2192.2395.0000 Memberships <-> Economic Dev. Council of Ontario (x2) <-> Economic Dev. Assoc. of Canada (x2) <-> Canadian Institute of Planners (Division Head) <-> Ajax/Pickering Board of Trade <-> Tourist Association of Durham <-> Durham Region Manufacturers Assoc. <-> Clean Air Council Total 2192.2395.0000 Memberships 2192.2396.0000 Photo,Mapping,Printing <-> To cover professional services for photo enlargements, map and printing <-> Printing of colour pages for economic development publications <-> Photography services for updated City photographs for promotional pieces <Deleted by TJQ> Total 2192.2396.0000 Photo,Mapping,Printing 2192.2399,0000 Outside Agency Services <-> Corporate writing services <-> Corporate graphics support <-> Annual Report (creative design and layout) Total 2192.2399.0000 2192.5300.0000 Stationery & Office Suppl <-> Civic Complex Outside Agency Services Total 2192.5300.0000 Stationery & Office Suppl Internet - Annual Registration of Domain Names Virtual Hosting, Storage & Web Trends Reports Webmaster -- Various Software for Webmaster Webmaster -- Website Courses ang Publications Website Security Certificate 2192.6100,0000 Website Support <-> Consulting Support <-> Professional Photography $9,000 $5,OOO $15,000 ($4,5oo) $24,500 $10,000 $10,000 $7,500 $2,000 $2,5OO ($4,5oo) $7,500 $45O $35o $385 $1,500 $160 $2oo $5OO $3,545 $1,000 $1,500 $5oo ($5oo) $2,500 $10,000 $10,000 $10,000 $30,000 $3,O0O $3,000 $5,000 $3,000 $6OO $2,5OO $2,OOO $1,000 $9O0 112 City of Pickering 2003 Background Information 2192 Corporate Projects and Policy Run Date: 2/28/2003 11:47 AM Re~ort N~m~.: Backoround Info with Totals 2005 BUDGET Total Expenses Revenue 1593.2192,0000 Misc ~ Sale of Maps <-> Misc. - Sale of Business Directories Total Revenues Net Expenses Total 2192.6100,0000 Website Support Total. Total 1593.2192,0000 Misc - Sale of Maps Total. $15,000 $492,827 $492,827 ($1,5oo) ($1,500) ($1,500) ($i,500) $491,327 113 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2241 Emergency Operation Control Centre R.n Date: 2/28/20032:16 PM ~lame: 2002 2002 INCREASE 2003 % CHANGI~ YTD Actuals BUDGET (DECREASE) ' BUDGET 2003 VS. :;: 2002 EXPENDITURES , " ] 1100 Salaries & Wages ( 36 036) ( 6 079) ( 3 382)- -4 ~ 55.63% 1200 Overt ~qe 0 500 0 500 0.00 Fo 1400 Employer Contributions 5,535 11,916 34 11,950 0.29 ~ 1800 Conferences ' 0 0~ 1,000'-- -- 0_00% 2110 Travel ' 849 600 300' 900 50.00% 2131 Cellular Phones & Pagers ' 0! O' 750 - 0.00% 2140Telephones i 0! 0! 6,380; "' , 6,380 0.00°,4 2220 Subscr ption & Publications ' 21' 50' 50 100.00% 2340 Seminars & Education 349 0 500 , 500 0.00'~ 2392 Consulting & Professional , 4,735 O, 50,000 50,000 0.00 ~ 2394 Recpt, Prom & Sp Events . 329' 500: 250 , 750 50.00 ~ 2395 Memberships 60 80 1,000 ' 1,080 1250.00 '~ 2396 Photo, Mapping, Pnnt~ng 44 800 (200)I 600 -25.00 '~ 2478 Mlsc Equip Repairs i 27& 350! 0., 350 0.00 E 2678 Rental Misc Equip ' 789. 950; (950). ;' 0 -100.00% 5300 Stat onery & Office Supp es 52 250 0~ 250 0.00°~ 5540 Ut t es- Cab e T.V. ' 468 550' 50 ........... ;8~6 9.09°/~ I 0 5902 M~sc Equip & Tools (under $500) 215~ 300 450; 550 150.00 ~ Total EXPENDITURES: ( 22,315)'. 10,767, 56 232~ 66,999 522.26% ~EVENUES ' 9990 Other Revenue i 0' 0:: (50,000) ~ 50,000) 0.00% 50 000 ~ 50 000 TotaIREVENUES 0 0 ( ' ) ( '~ , )I 0.00% i ' 6,232 ~' ~ ,~ Net ( 22 315) 10 767 57.88% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28t2003 2:20 PM 2241 Emergency Operation Control Centre Report Name: Three Year Budget Summary 20021 2003 2004, 2005 ' BUDGETi BUDGET BUDGET BUDGET EXPENDITURES 7 ~ 1100 Salaries & Wages ( 6,0 9)i (9,461) (9,460) (9,460) 1200 Overtime ' 500I- ~(~ 500 500 1400 Emp oyer Contributions 11 9161 ...... 1--1,950 13,210; 14 460 - 1800 Conferences 0,'--~ 1,000 1,015. 1,035 2110 Travel6ooi-~-~914; 932 2131 Cellular Phones & Pagers ', O! ...... 76ii 776 2140 Telephones . ! 0 -'-~ 6.476' 6,606 2220 Subscription & Publications 50[ ' ' 102i t04 2340 Seminars & Education ' 01 500 508i 5i 8 2392 Consulting & Professional :, 0 ~ 50,750i 51,765 2394 Recpt, Prom & Sp Events 500--' --~ 750 761 776 2395 Memberships 801 1,0801 1,096 1,118 2396 Photo Mapping. Printing 800 ~ 609'. 621 2478 Misc Equip Repairs / 350i- 355. 362 2678 Rental Misc Equip , 9501 0 O: 5300 Stationery & Office Supplies 250~ 254 259 5501 600 609 621 5540 Utilities- Cable T.V. . , 5902 Misc Equip & Tools (under $500) 300. 750 761 776 Total EXPENDITURES: 10 767 66 999 69,221 71,769 REVENUES 9990 Other Revenue : 0 .... ~~') ( 50,750)' (51,765) Total REVENUES 0 ' i' ~',~i't (50,750) (51,765) Net ; ' ~)1 ' 20,004 10 767:- - 16 99~ 18 471 City of Pickering 2003 Background Information 2241 Emergency Operation Control Centre Run Date: 2/28/2003 11:47 AM N~m~: B~ckaround Infn with Tntals 2003 BUDGET Expenses 2241.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Hydro Grant for Project Coordinator's Salary. Total 2241.1100.0000 Salaries & Wages 224 I. 1200.0000 Overtime <-> To meet service level / workload committments Total 2241.!200.0000 Overtime 224t .1400.0000 Employer Contributions <~> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical, Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences <-> World Conference on Disaster Management (Toronto- 3 days) Total 2241.1800.0000 Conferences 2241.2110.0000 Travel <-> Misc. Travel Total 2241.2110.0000 Travel 2241.2131.0000 EOC - Telephone <-> Pager rental (2 pagers) <-> Group Paging Services (to activate Fan-Out Notification) Total 2241.2131.0000 EOC - Telephone 2241.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2241.2140.0000 Telephones 2241.2220.0000 Subscriptions & Publications <-> Emergency Measures Publications Total 2241.2220.0000 Subscriptions & Publications 2241.2340.0000 Seminars & Education <-> Topical Seminars <Reduced by TJQ> Total 2241.2340.0000 Seminars & Education 2241.2392.0000 Consulting & Professional <-> Peer Assessment Review for Pickering Nuclear Waste expansion. This cost is funded 100% by OPG. Total 2241.2392.0000 Consulting & Professional 2241.2394.0000 Rec/Prom & Sp. Ev./Gen P/R <-> Emergency training sessions - refreshments & other incidental requirements (large-scale nuclear exercise planned for Pickering in 2003) <Reduced by TJQ> Total 2241.2394.0000 Rec/Prom & Sp. Ev./Gen P/R 2241.2395.0000 Memberships <-> Canadian Emergency Preparedness Association <-> Canadian Association of Nuclear Host Communities Total 2241.2395.0000 Memberships $55,539 ($65,000) ($9,461) $5OO $500 $1t,950 $11,950 $1,ooo $1,ooo $9oo $9oo $55O $2O0 $75o $6,380 $6,38O $1oo $1oo $1,000 ($500) $5oo $50,000 $50,000 $1,000 ($250) $750 $80 $1,000 $1,080 116 City of Pickering 2003 Background Information 2241 Emergency Operation Control Centre Run Date: 2/28/2003 11:47 AM Re[~ort Name: Backaround Info. with Totals 2003 BUDGET 2241.2396.0000 Photo, Mapping, Printing <-> Printing & laminating maps and other general MOC requirements <Reduced by TJQ> Total 2241.2396.0000 Photo, Mapping, Printing 2241.2478.0000 Misc Equip Rep & Maint <-> Bell Mobility Emergency Measures Program <-> General equipment repairs (MOC) 2241.5300.0000 Stationery & Office Suppl <-> EOC 2241.5540.0000 Utilities -- Cable TV <-> EOC 2241.5902.0000 Misc Equip (Under $300) <-> Misc. equipment/tools for EOC <-> Small refrigerator for EOC Total 2241.2478.0000 Misc Equip Rep & Maint Total 224!,5300.0000 Stationery & Office Supp! Total 2241.5540.0000 Utilities - Cable TV Total 2241.5902.0000 Misc Equip (Under $300) Total. Total Expenses Revenue 2241.9990.0000 Other Income <-> Funding for Peer Assessment review provided by OPG Total 2241.9990.0000 Other Income Total. Total Revenues Net Expenses $800 ($200) $600 $250 $1oo $350 $25O $250 $6O0 $600 $300 $45O $750 $66,999 $66,999 ($5o,ooo) ($5o,ooo) ($5o,ooo) (Ss0,000) $16,999 117 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2139 Human Resources Ru. Date: 2/28/20032:16 PM Re )crt Name: Current Bud et 2002 2002 INCREASE 200;~ % CHANGI~ YTD Actuals BUDGET: (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 298.590' 299,791i 8.993 308,784 3.00% 0 1200 Overtime 1,208. 2,605i , 2,605 0.00% 1400 Employer Contributions ' 46,480' 66,830i (7,075)' -- -10.59% 1700 Employee Recognition & Appreciation 7,189 10,355 4,645. 1800 Conferences ' 0' 0 0~----~ .... ~ 0.00e/~ 2110 Travel 98' 100; 1001--~'-- ~ 100.00% 2131 Ce u ar Phones & Pagers 442. 927 0 927 0.00 2140 Telephones 0; 01 4,705! 4,705 0.00% 2210 Advertising i 31.869 28 000i 1 304~ ..... ~ 29,304 4.66°,4 2220 Subscription & Publications : 1,393 1,800i 0' "1 ;800 0.00°/~ 2340 Seminars & Education 8 898 2392 Oonsu t ng & Professional 60.841 81,900 21 000 ~------~2 900 25.64% 2394 Recpt Prom & Sp Events 2 324~ 3 000 0 3 000 0.00~/~ 2395 Memberships I 504 1,764 0, ~ 764 0.00% 2396 Photo. Mapping, Printing 333 1,0301 0 t 030 0.00% 5300 Stationery & Office Supplies 3,551 3,000i 0 3,000 0.00% Total EXPENDITURES 464,7211 508,7221 33 672 542 394 6.62°/~ Net 464,721 ' ~ 508,722i 33 6721r 542,394 6.62% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28t2003 2:20 PM 2139 Human Resources Report Name: Three Year Budget Summary 200 2003 2004 2005 BUDGET BUDGET: BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 299 791 ~ 308;~84 308,784' 308,786 1200 Overtime ' 2,605~ - 2,6051 2,605 1400 Employer Contributions ' 66,830~ ~-'-'~ 66,845 73,925 1700 Employee Recognition & Appreciation ' 10,355 = 15,00~ 15,225' 15,530 1800Conferences ~, 0~': := ~ 0 01 0 2110 Travel 100,--- --~ 203' 207 2131 Cellular Phones & Pagers 927 927 946, 965 2140 Telephones ' 0! 4,705 4,7761 4,872 2210 Advertising ' 28,000~ 29,744~ 30,339 2220 Subscr pt on & Pub cat Ohs ' 1,800 ~--I ~ 1 ,827; 1 864 '2340 Seminars & Education ' 7 620 ~' 7,620 7,7341 7 889 2392 Consulting & ProfessiOnal 81,900 ~ 102,900, 104,444' 106,533 2394 Recpt, Prom & Sp Events 31000 ~ 3,045' 3,106 2395 Memberships 1 764~ ' 1,764 1,790 1,826 2396 Photo, Mapping, Printing · 1 030 ~ 11030 1,045 1,066 5300 Stationery & Office Supplies 3,000 3,000 3,045 3,106 Total EXPENDITURES~ 508,7221 542,394 552 058, 562,619 Net 508,722 552,058 562,619 119 City of Pickering 2003 Background Information 2139 Human Resources Run Date: 2/28/2003 11:47 AM Re~ort Name: Backaround Info with Totals 2003 BUDGET Expenses 2139.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2139.1100.0000 Salaries & Wages 2139.1200.0000 Overtime <-> To meet service level / workload committments Total 2139.1200.0000 Overtime 2139.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP, El., EHT., ) and employer provided benefits such as dental and optical. Total 2139.1400.0000 Employer Contributions 2139.1700.0000 Employee Recog'n & Apprec <-> Annual BBQ & Christmas Party <-> Retirements 10 @ $350 - Union Affiliated <-> Retirements 5 @ $700 - Non - Union <-> Employee Recognition Program Awards <Reduced by TJQ> Total 2139.1700.0000 Employee Recog'n & Apprec 2139.1800.0000 Conferences <-> Values Session <Deleted by TJQ> 2139.2110.0000 Travel <-> Outside meetings 2139.2131.0000 Cellular Phones <-> Cell Phone Charges 2139.2140.0000 Telephones <-> This expense consists of: telephone system. Total 2139.1800.0000 Conferences Total 2139~2110.0000 Travel Total 2139.2131.0000 Cellular Phones long distance, monthly rate and allocation for new Total 2139.2140.0000 Telephones 2139.2210.0000 Advertising <-> Funds allocated for possible retirements, turnover of staff and advertising cost Total 2139.2210.0000 Advertising 2139.2220.0000 Subscriptions & Publications <-> Lancaster Reports <-> Canadian HR Reporter <-> Reference Material, journals and reports Total 2139.2220.0000 Subscriptions & Publications 2139.2340.0000 Seminars & Education <-> Training H.R. Staff to maintain knowledge of new legislation Standards and emerging HR issues <-> Canadian Compensation Association-Supervisor of HR <-> Employee Education Assistance under new Policy Total 2139.2340.0000 Seminars & Education $308,784 $3O8,784 $2,605 $2,605 $59,755 $59,755 $5,075 $3,5OO $3,5oo $15,000 ($12,075) $15,ooo $5,300 ($5,3OO) $2OO $2OO $927 $927 $4,705 $4,705 $29,304 $29,304 $1,200 $110 $490 $1,800 $5,120 $1,000 $1,500 $7,620 120 City of Pickering 2003 Background Information 2139 Human Resources Run Date: 2/28/2003 11:47 AM Name.: Backaround Info with Totals 2003 BUDGET 2139.2392.0000 Consultive & Professional <-> Employee & Family Assistance Program (Council Resolution 441/97) <-> York University Fitness/Medical Assess for F.T. Firefighters ($250/applicant) <-> Pre-employment medicals (City Policy HUR-040) + Retainer Fee <-> Pre-employment Criminal Reference Checks (City Policy HUR-040) <-> Ongoing legal advice (acct. shared by CAO/HR respecting Admin/Corp/personnel matters) <-> Values Articulation / Succession Planning <~> 1 Rights Arbitration (1 day hearing) <-> l Rights Arbitration (2 day hearing) Total 21392392.0000 Consultive & Professional 2139.2394.0000 Recpt,P~'om. & Sp. Ev.,Gen <-> Employee Relations/flowerslcondolenceslmisce!laneous expenses Total 2139.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2139.2395.0000 Memberships <-> HR Professionals Assoc. of Ontario (Division Head) <-> Ontario Mun. Human Resource Assn. (Division Head) <-> HR Professionals Assoc. of Ontario (Supervisor of HR) <-> HR Professionals Association of Ontario ( Employment Services Coordinator) <-> Ontario Municipal Management Institute Renewal (OMMI) (Corporate Membership) Total 2139.2395.0000 Memberships 2139.2396.0000 Photo, mapping printing <-> Misc. Printing - Employment Services Forms Total 2139.2396.0000 Photo, mapping printing 2139.5300.0000 Stationery & Office Supplies Total 2139.5300.0000 Stationery & Office Supplies Total. Total Expenses Revenue $21,000 $4,500 $4,400 $3,OOO $25,OOO $25,000 $8,000 $12,000 $102.900 $3,OOO $3,OOO $340 $154 $34O $33O $6OO $1,764 $1,030 $1,030 $3,ooo $3,OOO $542,394 $542,394 Total Revenues Net Expenses $542,394 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2141 Safety & Training R.. Date: 2/28/20032:16 PM 2002 2002~ INCREASE 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. i 2002 EXPENDITURES I 1100 Salaries & Wages ' 54.128l 53 921: I 618 -~ ......... ~ 3 00% 1400 Employer Contributions 8,936 11,917 18: . 11,935 0.15% 2110 Travel 281 400 0: 400 0.00%' 2131 Cellular Phones & Pagers ' 49 0 930 930 0 00% 2140 Telephones ' 0 O' 685 685 O. 00% 2220 Subscription & Publications ' 475 1,000t ' ( 635)'~-~'- -63.50% 2340 Seminars & Education 27,862' 36,810i ( 16,81 O) t~O 000 -45.67% 2392 Consulting & Professional ~ ' 0 0~ '0: ....... 0.00% 2395 Memberships : 260' 425. (70) ....... ~ 355' -16.47% 5300 Stationery & Office Supplies ~ 224 400 ( 100): ....... ~- -25.00% 5380 Educational/Promotional Materials 286 500 0~ ~ 0.00°/, 5390 Workplace Accommodations 20 500 (400), I00 -80.00% Total EXPENDITURES 92,520 105,873 (14,764) ............. 91,109 -13.95% REVENUES 9990 Other Revenue i (20.000)' ( 20,000)' 0 (20~080) 0.00 Yo Total REVENUES (20,000) ( 20,000)i 0 ( 20,000i 0.00% Net 72,520 85,873 (14,764) ,109 -17.19% 12'2 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 212812003 2:20 PM 2141 Safety & Training Report Name: Three Year Budget Summary 2002 2003 2004 2005 , BUDGET BUDGET BUDGET, BUDGE-I' 1100 Salaries & Wages 53,921 55 539 55,5401 55.540 · ' 11 917 11 935 13 180 14425 1400 Employer Contributions , , , , 2110 Travel : 400!--~~ 406 414 2131 Cellular Phones & Pagers : 0:~ ........... ~' 944i 963 2140 Telephones 0 ', 685 695! 709 .... z_. 377 2220 Subscription & Publications t ,000t ; '365 370~ 2340 Seminars & Education : 36,8101'- 20,300' 20,706 2395 Meml3erships : 425;~ - ~' 360 ' 367 5300 Stationery & Office Supplies ' 400~::; ~0~ 305:311 5380 Educational/Promotional Materials ' 500-- -'~-- 5~-~ 508! 518 5390 Workplace Accommodations ' i 500h- = i02: ' 104 Tote EXPEND TURES 105 873! 91 109, 92 710 94,434 REVENUES : 9990 Other Revenue ( 20,000)i ~ ~ ( 20,300)'. (20,706) Total REVENUES ( 20 000) ( 20,000) (20,300) (20,706) Net . 85 873 71 109 72,410i 73,728 123 2141 Safety & Training City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM Re[]ort N~m~.: Backaround Info with Totals 2003 BUDGET Expenses 2141.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2141.1100.0000 Salaries & Wages 2141.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer p~'ovided benefits such as dental and optical. Total 2141.1400,0000 Employer Contributions 2141,2110.0000 Travel <-> Cover parking and mileage for outside meetings Total 21,4'I .21 I0,0000 Travel 2141.2131.0000 Cell Phones <-> Cellular Phone 2141.2140.0000 Telephones <-> This expense consists of: telephone system. Total 2141.2131.0000 Cell Phones long distance, monthly rate and allocation for new Total 2141.2140.0000 Telephones 2141.2220.0000 Subscriptions & Publicati <-> OHS Magazine <-> Accident Prevention Magazine <-> WSIB Policy Manual Update <-> Training Magazine Total 2141.2220.0000 Subscriptions & Publicati 2141.2340.0000 Seminars & Education <-> Corporate Staff Training & Development Program <-> Corporate Health & Safety Training Program ( Funded by WSlB Schedule 2 ) <Reduced by TJQ> Total 2141.2340.0000 Seminars & Education 2141.2395.0000 Memberships <-> WSlB Users Group <-> Canadian Society of Safety Engineers <-> Board of Canadian Registered Safety Professionals <-> Human Resources Professional Association of Ontario <Reduced by TJQ> Total 2141.2395.0000 Memberships 2141.5300.0000 Stationery & Office Suppl <-> Misc. office supplies including toner cartridges, binders, business cards, day timer <Reduced by TJQ> Total 2141.5300.0000 Stationery & Office Suppl Total 2141.5380.0000 Educational Material 2141.5380.0000 Educational Material <-> Educational Material 2141.5390.0000 Workplace Accomodation <-> Workplace Accomodation <Reduced by TJQ> $55,539 $55,539 $11,935 $11,935 $400 $4OO $930 $930 $685 $685 $105 $25 $90 $145 $365 $20,000 $20,000 ($20,000) $2o,ooo $80 $165 $110 $465 ($465) $355 $400 ($100) $3oo $5OO $5O0 $5OO ($400) 124 2141 Safety & Training City of Pickering 2003 Background Information Run Date: 2~28~2003 11:47 AM R~Dort Name: Bac. karound Info. with Totals 2003 BUDGET Total 2141.5390.0000 Workplace Accomodation Total Total Expenses Revenue 2~41.9990.0000 Other Revenue <-> Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total 2141.9990.0000 Other Revenue Total. Total Revenues Net Expenses $100 $91,109 $91,109 ($20,000) ($20,000) ($20,000) ($20,000) $71,109 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2125 Legal Services Ru. Date: 2/28/20032:16 PM Re ~me: 2002 2002 INCREASE 200~ % CHANG~- YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages ' 40,873' 156,755. (112,207) ~-- ..... ~ -71.58% 1200 Overtime 0 0 0 0 0.00 Yo 1400 Employer Contr but ons 8,754r 34.643' ( 23 798)' -68.70% 1800 Conferences 0 0 0 2110 Travel ' 0 1,0001 ( 1,000)'-~-~ -100.00% 2131 Cellular Phones & Pagers ' 45 125 25 : 't50 20.00% 2140 Telephones 0 0 2,795 2220 Subscription & Publications 2320 Legal Services ' 5,741 6,500; 0~ ; - ' 0.00% 2340 Seminars & Education 0 0 2392 Consu tng & Profess onal 454 677 200 000 ( 100,000)f t00,000 -50.00 2394 Recpt Prom & Sp Events 0 0 0 ~ 0.00% 2395 Memierships ' :: 0~, 4501 ( 450i :100.00% 5300 Stationer:,' & Office Supplies ' 124' 8001 200: .... ~000 25.00% Tota EXPENDITURES 513,552 403,673' ( 234 035) 169 638 -57.98% REVENUES 1413 Sale of Services- Legal ' ( 5 895): ( 85 000) 84,0001 - -98.82% Total REVENUES' ( 5,895)~ (85,000) 84 000 ( 1,000) -98.82% Net ' i 507,657~ 318,673 ( 150 035) 168 638 -47.08% 126 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2125 Legal Services Report Name: Three Year Budget Summary 2002 2003 2004' 2005 BUDGET = BUDGET BUDGET; BUDGET EXPENDITURES 1100 Salaries & Wages ' * 7 , 15o 55 44 548 44,550' 44,550 1200 Overtime I 01 0 0 0 1400 Employer Contributions 34,643 ~-- ' 10,8~ 11,800' 12,765 1800 Conferences i 0,' ;~ ----~ 0 C 2110 Trave 1 0001 0 0 ' 2131 Cellular Phones & Pagers 125 == 150 152 t55 2140 Telephones 0i : , 2,795 2,837 2,894 2220Subscription&Publications I 3,4001 === ~:- 3,8571 3,934 2320 Legal Services 6,500' 6,500 6,598 6,730 2340Seminars& Education ; 0~ :' : 0; C 2392 Consulting & Professional 200000 ; 100,00~ 101,500, 103,530 2394 Recpt, Prom & Sp Events : 0: 0 0' 2395 Memberships ' 45 5300 StationeE & Office Supplies 800 1 ,O00 1,01 5, 1,035 Total EXPENDITU RES 403 673 169,638 172,309' 175,593 REVENUES 1413 Sale of Se~ices - Legal f(85,000) I -~ ~ 1,0OO)~ ( 1,015)' ' (1,035) Total REVENUES (85,000), . ( 1,000) ( 1,015) ( 1,035~, Net ' 318 673; ..... ~- ........ ~ ~7~,294 174,55~ 2125 Legal Services City of Pickering 2003 Background Information Run Date: 2/28/2003 11:47 AM ame: BackaroHnd Info with Totals 2003 BUDGET Expenses 2125.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer of two positions to Planning - Administration Total 2125.1100.0000 Salaries & Wages 2125.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP. El., EHT., ) and employer provided benefits such as dental and optical. 2'!25,2131,0000 Ce!!u!ar Phones Pager 2125.2140.0000 Telephones <-> This expense consists of: telephone system. Total 2125.1400.0000 Employer Contributions Total 2125.2131.0000 Cellular Phones long distance, monthly rate and allocation for new Total 2125.2140.0000 Telephones 2125.2220.0000 Subscriptions & Publications <-> Reference material, journals and reports Total 2125.2220.0000 Subscriptions & Publications 2125.2320.0000 Legal Services Expenses <-> Searching titles, registering documents, filing documents & obtaining transcripts Total 2125.2320.0000 Legal Services Expenses 2125.2392.0000 Consultive & Professional <-> Legal Services Total 2125.2392.0000 Consultive & Professional 2125.5300.0000 Stationery & Office Supplies Total 2125.5300.0000 Stationery & Office Supplies Total. Total Expenses Revenue 1413.0000.0000 SALE OF SERVICES - LEGAL <-> Sale of Services - Agreements Total 1413.0000.0000 SALE OF SERVICES - LEGAL Total. Total Revenues Net Expenses $158,053 ($113,505) $44,548 $I0.845 $10,845 $150 $150 $2,795 $2,795 $3,8oo $3,80o $6,500 $6,5OO $100,000 $100,000 $1,000 $1,000 $169,638 $169,638 ($1,000) ($1,000) ($1,000) ($1,o00) $168,638 PICKERING CORPORATE SERVICES DEPARTMENT 2003 BUDGET February 2003 CORPORATE SERVICES DEPARTMENT It is the mission of the Corporate Services Department of the Corporation of the City of Pickering to provide responsible, innovative and effective leadership and advice, to ensure that its financial management, information systems activities and the acquisition of goods and services are conducted with efficiency and integrity. To ensure the financial integrity, accountability, and fiscal capacity of the City and to provide financial services and advice to the Chief Administration Officer (CAO), other Department and Division Heads, the Mayor and Council and the Board and senior management of the Ajax Pickering Transit Authority. This is achieved by means of effective budgeting, accounting, purchasing and financing through planning, policy setting, .transaction processing, quality assurance and the provision of operating and strategic management information. To promote and maintain the financial strength, stability and accountability of the Corporation. The Director, Corporate Services and Treasurer is responsible for advising the CAO, other Department and Division Heads, the Mayor and City Council on all matters pertaining to the efficient and prudent financial management of the City of Pickering. It is also achieved through an information systems environment that supports and promotes service and efficiency in the business process of the Corporation. This is further enhanced through sound practices and procedures in the acquisition of goods and services, materials and asset management and the disposal of assets. · To complete the implementation of the e-time system integration with Payroll and HR. · To provide budgeting, accounting, purchasing, telephone and information technology services to Ajax Pickering Transit Authority (APTA). · To continue the development of sound fiscal policies and long range financial planning for City Services. · To continue to investigate and develop alternative funding sources for the City. · To improve overall budget information to ensure City programs are consistently presented for budget decision-making purposes. · To provide comprehensive and meaningful financial management information to the CAO, other Departments and the City Council. 130 CORPORATE SERVICES DEPARTMENT · To promote and improve the use of management information technology in the Corporation to obtain higher levels of timeliness, efficiency and effectiveness in the provision of services. · To continue to research and develop optimal possible financing strategies for the City's current and capital programs. · To continue with the modernization of the Corporation through the implementation of new systems. · To continue with the replacement of aging computer equipment, including servers. · To review current financial systems with the intent to enhance their capabilities or recommend replacement. · To participate in co-operative purchasing ventures. · To facilitate the education of clients to enhance knowledge to compliment purchasing procedures and ensure adherence to corporate standards. · To collect outstanding property taxes by working with property owners to establish payment plans and schedules. · To continue service delivery with a positive focus. · To encourage personal development of staff. CORPORATE SERVICES DEPARTMENT INTERNAL To continue to review the major re-alignment of provincial-municipal responsibilities as they become known and to report on a timely basis their financial implications to the City. · To review and update the policies and procedures of the City which provide the financial management controls over the receipt and disbursement of the funds of the Corporation. · To review the adequacy and need of the City's reserves and reserve funds in order to update the relevant policies, procedures and by-laws. · To encourage the City to accept new ways of doing business through automation of forms and documents. · To encourage the City to adopt and adhere to corporate standards in the Departments. areas of business. · To develop a method to determine cost recovery and its application for user fees and the new Municipal Act. · To undertake a review of financial software suites for the City of Pickering. EXTERNAL · To defend the City's assessment base and to explore for new assessment (taxation revenue) opportunities · To continue to review the major re-alignment of provincial-municipal responsibilities as they become known and to report on a timely basis their financial implications to the City. · To continue to work with the Treasurers of the Region and the other Area Municipalities in areas of common interest. · To share systems and resources with other municipalities in the G.T.A. · To undertake a review of financial software suites for the City of Pickering. 132 CORPORATE SERVICES DEPARTMENT To continue to examine the operations of the Corporate Services Department and its responsibilities in an attempt to obtain greater efficiencies and effectiveness in the provision of corporate services. · To facilitate the education and training of staff to enhance knowledge and skills to compliment the new organization. · To assist departments in the financial management of their cost centres through improved financial systems. · To finalize and implement the Corporate Financial Control Procedure and By-law. · To continue to define and refine the business operations of all areas of activity in order to provide the highest level of service possible in the most cost effective manner. 133 0 0 134 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Corporate Services Run Date: 2/28/2003 2:46 PM Name: : 2002 2002~ INCREASE: 200~ % CHANGI~ YTD Actuals BUDGET, (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES .' ' "' 1100 Salaries & Wages I 1,601,6531 1652.857' 69,2581~ 1,722~ 4.19% 1200 Overtirne :, 60,224: 41,450; (8,450)i~ -~i0~ ' -20.39% 1400 Employer Contnbut~ons 1800 Conferences ' 302 0' 3,600i -~00 0.00% 1900 Uniforms 319~ 260: (10) : ~ 47 33% 2110 Trave 4 394 3 000 1,420 4 420 . 2131 Ce u ar Phones & Pagers 2 641 3,500 01 3 500 0.00% 2140 Telephones 'I 0 01 32,055! __ 32,055 0.00% 2191 Data Processing Services ~ 41,803 40,000 5 500 45,500 13.75% 2210 Advertising 832 300 450i , 750 t50.00% p 2 502 3 550 500! -- 14.09% 2220 Subscri tion & Publications : . ........... : ,~ _ 2340 Seminars & Education i 21,733. 28,425 (930)i 27,495 -3.27% 2365 Purch Prnting/Broch/News Ltr i 21.001 16 300 3 7001 ' 20,000 22_70% 2392 Consulting & Professional i 49,603. 52,7001 247,800! 300,500 470.21% 2394 Recpt, Prom & Sp Events I 5 576 2395 Memberships ~ 6,593 7.453; ( 447 -6.00% 2399 Outside Agency Serv : o , 8 084 300. 15 300, 15 600 5100.00'4 2457 Veh - Repairs & Maintenance i 0 Oi 0 0 0.00% 2478 Misc Equip Repairs , 159,089, 347,556, (32,666), 3!4,890 -9.40 '4 5300 Stationery & Office Supplies 21,1 86! 18,6001 6,400~ 25,000 34.41% 5302 Forms 2,6631 2,8001 800~ 3,600 28.57 '4 40 5902 Misc Equip & Tools (under $500) i 2,685! 1,900, 700 2,600 36.8 '4 6000 Bill 79 Costs : 16,445i 24,000' ( 24 000)~';'- 0 -100.00% 6100 Website Support 01 O; 0 0 0.00% Total EXPENDITURES 2,300,1141 2,624,493 319,808:' 2,944,30! 12.19% REVENUES : ! ! i ._ . 1412 Tax Certificates ( 89,647)i (105,000) 15,000 ( 90,000~ -14.29% 1560 Penalties & Interest on Taxes ' ( 1,394,364)! (1,125,000) ( 175 000) ( I 300 000) 15.56% 9990 Other Revenue i 0i 01 0 0 0.00% ,230 000) TotalREVENUES' (1,484,010) ( I (160,000) ( 1 390,000) 13.01% 816,104 1,394,493i 159 808%- ¥ 11.46% Net 1.3 5 For this years' budget, the actual 2003 OMERS cost is reflected in each cost centre where applicable. In other words, the 2003 employee benefits account (1400) only reflects the 1/30MERS rate. The 2004 budget column reflects the 2/3's rate and the full OMERS cost is reflected in 2005. Telephones - Account 2140 Telephone costs have been re-allocated from the Gen. Gov. section of the budget to each individual cost centre to meet external reporting requirements. 136 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2127 Finance Run Date: 2/28/20032:16 PM 2002 2002 NCREASE 2003 % CHANG~ : YTDActuals BUDGET (DECREASE) :,BUDGETI 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 1,01 8,297' 1,01 5,991 85 454' ~1 445 8.41% 1200 Overtime 34,595i 20,700 ( 3 700) 17,00 -17.87% 1400 Employer Contributions . 171,785i 229,109 10 5311--; i-~39,640 4.60% i 1800 Conferences ~ 0 0' 2 850 ;, R4a 0.00% 2110 Travel 3,182' 1 ' ;';; 600. 700~ 2;300 43.75 Yo 2131 Cellular Phones & Pagers : 9121 1' I .... ~ o ,000, 0 1,000 0.00 '/'o 2140 Telephones 0 O! 15 365.. ~ ,365 _0 00% - 2191 Data Processing Services ' 41,803 40,000~ 5,500 :45,500 13.75 Y, 2210 Advertising 600 300. 200 ' 500 66.67 % 2220 Subscr pton & Publications 1 884 2.550 0 '~ ~.~n 0 00°/~ 2340 Seminars & Education 4,856 5,200 1,800: 7,000 34.62% 2365 Purch Prnting/Broch/News Ltr 21,001 16,3001 3 700 ~- 20,000 ' 22.70% 2392 Consulting & Profess ona 39,204 31,5001 233,000~-, 2~,500;' - 739. 68% 2394 Recpt, Prom & Sp Events 5,168 4,0001 0 4 000 0.00% 2395 Memberships ' 4,771~ 5 588' ( 547)- " 5 041 -9.79% 23990utsideAgencyServ 8,084 300 15 300r : -15,600' 5100 00°/ 2478 Misc Equip Repairs : 0' 0; 0 %-- : 0 0,00% 5300 Stationery & Offce Supp es ' 15 301 14 000' I 000~ 15 000 ' 7 14% 5302 Forms 2,663, 2,000 1,100; 3 1,00 55.00% 6000 Bill 79 Costs ~ 16 445! 29 000i ~=- -100 00% ( 24,000)i O 348 253 1,~62,391 24.63% Total EXPENDITURES 1,390,553 1,414,138 1412 Tax Certificates ~ ( 89,647)[ (105,000) 1 5,000~ (90,000) -14.29% 1560 Penalties & Interest on TaxesI' ( 1,394,364)i. ( 1,125,000)[ ( 175,000); ( ,,~ 1 30~00) 15.56% 9990 Other Revenue 0 0 0 0.00 ~ Total REVENUES (1,484,010) (1,230,000) ( 160 000); (,,1 390 000) 13.01% Net ' ( 93,457)' 184,138· 188 253 372 391 102.24% Salaries & Waqes - Account 1100 · Increase is partially due to transfer of one position from Supply & Services ($40,315.) · Additional budgetary increase due to individual who returned back to work from LTD ($10,965.) Consulting & Professional - Account 2392 · The increase in this account is funded from the Development Charges Reserve Fund ($50,000) and $95,000 from Assessment Appeal Reserve. · Transfer from Gen. Gov. section - Audit & Professional fees for the outside auditor ($75,000.) 1 3 ~ · Costs associated with capping legislation have been transferred from account 2127.6000 (Bill 79 Costs) to this account. City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 22812003 2:20 PM 2127 Finance Report Name: ThreeYear Budc Summer 2002' ' 2003 2004~ 2005 BUDGET. BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages · 1,015,991'-~----'~ ~ ! 1,150,397 1,154.707 1200 Overtime 20,700~'-- --~'~ 17 000' 17 00C 1400 Employer Contributions 229 109 239 6,4n 264 190' 2 1800 Conferences ; 017 2'8937 2 951 2110 Travel ; 1,600 ~-~'-~ 2,335,.+ 2 382 2131 Ce uar Phones& Pagers · 1,000~-~,~ 1,015~ 1,035 2140 Telephones : 0 ~~ 15,595 15,907 219t Data Processing Services 40,000 4.~ ~f~O 46 1R'~ 2210 Advertising 300 ~--~ .... 508' '51 2220 Subscription&Pub cat OhS 2,550i '-~'~ 2,588 2,640 2340 Seminars & Education i 5 200 ~000 7 105 7 247 2365 Purch Prnt ng/Broch/News Ltr 16 300; ' 20,300, 20,706 2392 Consulting & Professional ' 31,500~ 268,468: 273,837 2394 Recpt Prom & Sp Events i 4 000! '"' , , ~ 4,000 4,060 4 141 2395 Memberships 5 588 5~041 5 117; 5 219 2399 Outside Agency Serv 300! 15,600 15 834 16 151 5300 Stationery & Office Supplies ' 14,000 : 15 000 15,225 15.530 5302 Forms ' 2 000! ~ 3,147, ' 3 210 6000 Bill 79 Costs 24,000! ...... 0~ ' C Total EXPENDITURES 1,414,138 1,762 391 1 841 960' 1,878,978 EVENUES ' 1412 Tax Certificates ' (105,000) ( 90 000) ( 91 350) (93,177) · / (1125000)~ ...... ~-i-~ ~)-(~ (1,319500)(1,345,890) 1560 Penalties & Interest on Taxes Total REVENUES' , ,. , ( 1,439,067) ( I 230 000) ( 1 390,000) ( 1 410 850) Net ' , ~ , 184 1381 ........ i~ 431,110 439,911 138 City of Pickering 2003 Background Information 2127 Finance Run Date: 2/28/2003 2:10 PM Report Name.: Backeround Info with Tolals 2003 BUDGET Expenses 2127.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer and reclassification of Supply and Services position Total 2127.1100.0000 2127.1200.0000 Overtime <-> Budgets <-> Year End Processing <-> Tax Due Dates Tax Billing Software Changes & issuance of tax bills Salaries & Wages Total 2127.1200.0000 Overtime 2127.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2127.1400.0000 Employer Contributions 2127.1800.0000 Conferences <-> Mun Fin Officers Assoc. - Treasurer <-> Municipal Tax Conf. -Mgr. Finance <-> Canadian Payroll Conf. - Payroll Mgr <-> Canadian Institute of Chartered Accts - Mgr. Accting <Deleted by TJQ> Municipal Tax Conf. Total 2127.1800.0000 Conferences 2127.2110.0000 Travel <-> Travel for Director and Staff (meetings, etc.). Total 2127.2110.0000 Travel 2127.2131.0000 Cellular Phones <-> Director, Corporate Services & Treasurer (cell phone & pager) Total 2127.2131.0000 Cellular Phones 2127.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2127.2140.0000 Telephones 2127.2191.0000 Data Processing Services <-> Processing of City's payroll <-> E-Time System Maintenance Total 2127.2191.0000 Data Processing Services 2127.2210.0000 Advertising <-> Increase reflects estimated actuals. Total2127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publications <-> Reference material, journals & reports Total 2127.2220.0000 2127.2340.0000 Seminars & Education <-> New Municipal Act <-> Public Sector Accting Brd (PSAB) - updates <-> Financial Reporting Subscriptions & Publications $1,061,130 $40,315 $1,101,445 $3,000 $4,500 $1,500 $8,OOO $17,000 $239,640 $239,640 $1,100 $700 $550 $1,200 ($7oo) $2,85O $2,300 $2,300 $1,000 $1,000 $15,365 $15,365 $40,0OO $5,5OO $45,5OO $500 $5OO $2,550 $2,550 $1,200 $500 $5OO City of Pickering 2003 Background Information 2127 Finance Run Date: 2~28~2003 2:10 PM Reoort Name.: Backeround Info with Totals 2003 BUDGET <-> Municipal Tax Course - 2 Staff <-> Professional Management Development <-> Accounting Courses <-> AMCTO - Municipal Administration Program ( MAP ) <Reduced by TJQ> Total 2127.2340.0000 Seminars & Education 2127.2365.0000 Purchased Printing <-> Printing costs for tax bills (increase reflects estimated actuals) Total 2127.2365.0000 Purchased Printing 2127.2392.0000 Consult. & Professional <-> Development Charges - By Law -- The cost of the DC study would be funded from DC Reserves. Phase I <-> Property Taxation - (Legislation/policy changes) <-> Budget Software Programming Changes <-> Municipal Act & Public Sector Accounting Board <-> Professional Services for wrapping up OPG Appeal and reviewing other appeals. The cost of the professional services is funded from the Assessment Appeal Reserve. <Reduced by TJQ> Property Taxation <-> E-Time - Phase II <Deleted by TJQ> <-> Consulting - Interim Tax Billing By-Law <-> Consulting - assistance in new construction, tax rates, ratios and notional tax rates. <-> Transfer from Gen Gov Section - Audit & Professional Services Total 2127.2392.0000 Consult. & Professional 2127.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Recpt, & Promo. Total 2127.2394.0000 Recpt,Prom. & Sp. Ev.;Gen 2127.2395.0000 Memberships <-> Fin Mgmt. Institute - Treasurer <-> Institute of Public Admin. - Treasurer <-> Society of Management Accts - Treasurer <-> Society of Management Accts - Mgr Finance <-> Canadian Institute of Chartered Accts. - Acct Mgr <-> Assoc.of Mun. Tax Collectors - Mgr Finance <-> Treasury Mgmt. Assoc. of CDA - Treasurer <-> Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. <-> Municipal Fin Off. Assoc. - Corporate (4) <-> Canadian Payroll Assoc. - Payroll Supervisor <-> Certified General Accountants - Financial Analyst Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services <-> Security Services for daily pick-up of bank deposits (Civic Complex & Rec. Complex) Total 2127.2399.0000 Outside Agency Services 2127.5300.0000 Stationery & Office Supplies <-> Various office supplies. (Toner for the corporate printer is also charged to this Total 2127.5300.0000 Stationery & Office Supplies 2127.5302.0000 Forms $1,200 $5OO $3,4OO $1,265 ($1,565) $7,000 $20,000 $20,000 $50,000 $12,500 $4,OOO $5,OOO $100,OO0 ($5,ooo) $7,OOO ($7,ooo) $3,OOO $20,000 $75,000 $264,500 $4,000 $4,OOO $4O $103 $640 $640 $84O $220 $290 $503 $845 $270 $650 $5,041 $15,600 $15,600 $15,000 $15,000 140 City of Picketing 2003 Background Information 2127 Finance Run Date: 2~28~2003 2:10 PM Name: Backaround Info with Totals 2003 BUDGET <-> A/P action slips <-> Cheques <-> Cash Receipts Total Expenses Revenue Total 2127.5302.0000 Forms Total. $5OO $1,000 $1,600 $3,100 $1,762,391 $1,762,391 1412.0000.0000 SALE OF SERVICES - FINANC <-> Tax certificates - 1,369 at $65 - Reduction is due to lawyers using an alternative product / service - Title Ins. <-> Application fee for Section 442 & 443 property tax refunds Total 1412.0000.0000 SALE OF SERVICES- FINANC 1560.0000.0000 PEN. & INTEREST - TAXES <-> The City Charges 15% per annum for unpaid property taxes. Total 1560.0000.0000 PEN. & INTEREST- TAXES Total. Total Revenues Net Expenses ($89,000) ($1,ooo) ($9o,ooo) ($1,300,000) ($1,300,000) ($1,390,000) ($1,390,000) $372,391 141 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 21 33 Supply & Services Run Date : 2/28/2003 2:16 PM Current Buc et 2002 2002 INCREASE 200~ % CHANG~ . YTDActuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES '' I 1100 Salaries & Wages ' 225,654~ 262,000! ( 32,467)~-- ' -12.39% 1200 Overtime ' 1,9661 1,0001 0 000: 0.00% 1400 Employer Contributions ' ' ' e 38.731 58,123 (7,233), 50,890 -12.44 Yo 1800 Conferences ' 302 0 750 750 0.00% 1900 Uniforms '. 319! 260' (10) ---'~-- _3.85% 2110 Travel ' 283:~ 100' 20;'~ 20.00% · 0 0 7,355~- ~55 0.000,4 2140 Telephones I t- ._.i : 2210 Ad vert ' s' noa 232~ 0 250 ~50 0 .00 ~ 2340 Sem nars & Education ' 407;, 475~ 20 --- :495 4.21% : '- ~ 0 00% 2392 Consulting & Professional 0', 0: 0; O · 2394 Recpt, Prom & Sp Events 104 900 ( 750)~--- -83_33% 2395 Membersh ps 1 541 1 465 100; I 565 6.83% 2457 Veh - Repairs & Maintenance 0, 0. 0 0 0.00 % 2478 Misc Equip Repairs ' 150! 2001 ( 25)i "-12.50% 5300 Stationery & Office Supplies : 2,449' 1,200: 300~-~ : i ,500 25.00% 5302 Forms ' O' 800 ( 300):~ -37.50% Total EXPENDITURES' 272,138' 326,523 ( 31 990) 294 533 -9.80°.4 Net 272,1 326,523 ( 31,990)!, ~94,533 -9.80% Salaries & Wages - Account 1100 · Decrease is partially due to transfer of one position from Supply & Services ($40,315) to Finance 2127. City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2133 Supply & Services Reoort Name: Three Year Budget Summary ' 2002 : 2003 2004 2005 . BUDGET. BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 262,000 229,533 234,225 235,452 1200 Overtime ' 1 000- "~ 1.000 1 000 1400 Employer Contributions 58 123:F - ~ 55 915 60 925 1800 Conferences 0 750 761 776! 1900 Uniforms i 260i~-~ 254i 25~c 2110 Travel .: 1001 ~ 20 122 124 2140 Telephones ' O ~'--"" 7,355 7,465 7,614 2210 Advertising ,! 0.- .-- ~ 250 254 259 2340 Seminars & Education 475 ~- -- 502i 512 2394 Recpt, Prom & Sp Events i 900 F-~ 50 152' ' 155 Memberships 1 46~ 1,588 1 620 2395 2478 Misc Equip Repairs 200 175 178 182 5300 Stationery & Office Supplies 1 200i , 1,500 1,523 1,553 5302 Forms ~ 800!'~ '508 518 Total EXPENDITURES 326 523 294~533 304,447 310,949 ~ 326 304 447 310,949 Net 143 City of Pickering 2003 Background Information 2133 Supply & Services Run Date: 2/28/2003 2:10 PM Report Name: Backoround Info with Totals 2003 BUDGET Expenses 2133.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Position transferred to Finance Total 2133.1100.0000 2133.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Salaries & Wages Total 2133.1200.0000 Overtime 2133.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2133.1800.0000 Conferences <-> Ontario Public Buyers Assoc 2133.1900.0000 Uniforms <-> As per the Collective Agreement Total 2133.1400.0000 Employer Contributions Total 2133.1800.0000 Conferences Total 2133.1900.0000 Uniforms Total 2133.2110.0000 Travel long distance, monthly rate and allocation for new Total 2133.2140.0000 Telephones 2133.2110.0000 Travel <-> Staff mileage Total2133.2210.0000 Advertising 2133.2140.0000 Telephones <-> This expense consists of: telephone system. 2133.22100000 Advertising <-> Co-operative group advertising 2133.2340.0000 Seminars & Education <-> PMAC Pro-Dev Prgrm, Credit Seminar - Buyer II Total 2133.2340.0000 Seminars & Education 2133.2394.0000 Sp. Ev. Gen. Pub. Relations <-> Refreshments for meetings Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relations 2133.2395.0000 Memberships <-> Manager - Purchasing Management Association of Canada (PMAC) <-> Manager - Ontario Public Buyers Association (OPBA) <-> Manager - Ontario Municipal Management Institute (OMMI) <-> Buyer II - PMAC <-> Buyer II - OPBA Total 2133.2395.0000 Memberships 2133.2478.0000 Misc. Equipment Repairs & Maintenance <-> Repairs & Maintenance of the hydraulic lift and misc. equipment Total 2133.24780000 Misc. Equipment Repairs & Maintenance 2133.5300.0000 Stationery & Office Suppl $269,848 ($40,315) $229,533 $1,200 ($2oo) $1,000 $50,890 $50,890 $75O $75o $25o $25o $120 $120 $7,355 $7,355 $250 $250 $495 $495 $150 $150 $495 $25O $75 $495 $250 $1,565 $175 $175 City of Picketing 2003 Background Information 2133 Supply & Services Run Date: 2/28/2003 2:10 PM Name: Backoround Info with Totals 2003 BUDGET <-> Purchase of general office supplies 2133.5302.0000 Forms <~> Purchase of forms Total Expenses Revenue Total 2133.5300.0000 Stationery & Office Suppl Total 2133.5302.0000 Forms Total. $1,500 $1,500 $5OO $5OO $294,533 $294,533 Total Revenues NetExpenses $294,533 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2196 Information Technology Run Date: 2~28~20032:16 PM Name: Current 2002 2002 INCREASE. : 200;~ % CHANGe- YTD Actuals~ BUDGET: (DECREASE)! . BUDGET! 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages : 357,702~ 374,866i 16,271: 4.34% 1200 Overtime 23,663i 19,750 ( 4,750)'~ ~,000 -24.05% 1400 Employer Contributions ' ', 60,268i 87,210' ( 3,770)i -~ -4.32% 1800 Conferences i O; O' 0 0 0.00% 2110 Travel ' 928, 1 300' 700: 5385% 2131 Cellu ar Phones & Pagers I 728 2 500 O' 2.500 0.00% 2140 Te ephones 0 0 9 335 9 335 0.00% 2220 Subscr pt on & Publications 2340 Seminars & Education 16,470 2392 Consultln9 & Professional 0, 0 0 0.00 2394 Recpt, Prom & Sp Events . 304, 200. 50 250 25 00%o 2395 Memberships 281' 400 0 2478 Misc Equip Repairs ( 93)/ 0 0 8 0.00 Yo 5300 Stationery & Office Supplies 3,4361 3,400 1,1001 ' 4idOOi 32.35% 5902 Misc Equip & Tools (under $500) i 2,685 1,900 700: ..... ~;600 36.84% 6100 Website Support 0 0 0 0 0.00 Total EXPENDITURES. 467,991 515,276 17 386. 532 662 3.37% Net ' 467,991 515,276: 17,386'~~ . ~ 3_37% Salaries & Wages - Account 1100 · Transfer of Web Site Coordinator from Information Technology to Corporate Projects & Policy ($26,076). City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2128/2003 2:20 PM 2196 Information Technology Report Name: Three Year Budget Summer 2002 2003 2004 2005 BUDGET! BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 374,866'~- ~ 437.275' 478,086 1200 Overtime ' 19,750 ....... 15,000' 15,000 1400 Employer Contributions 87,210~® 92,540 101:615 1800 Conferences '. 0 O' 0 2110 Travel 1,300! 2,000 2,030 2 071 2131 Cellular Phones & Pagers 2 500 ~: ..... ~ 2 538' ') ,~R.q 2140 Telephones 0 9,335 9 475~, 9 665 2220 Subscription & Publications 1,000, 1.523 1,553 2340 Seminars & Education · 22,750 ........ ~"~ 201300: 20,706 2394 Recpt Prom & Sp Events 200 .... ' " ' ' i 250 254 259 2395 Memberships 400 14 ~ 400 406 4._ 5300 Stationery & Office Supplies ; 3,400'~'~' 4,500 4,568' 4,659 5902 Misc Equip & Tools (under $500) ': 1,900 ..... 2,639 2,692 Total EXPENDITURES 515 276 532,662 588,5481 639,309 Net i 515,276 ~ 588,548' 639,309 City of Picketing 2003 Background Information 2196 Information Technology Run Date: 2/28/2003 2:10 PM Name: Backoround Info with Totals 2003 BUDGET Expenses 2196.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer of Web Site Coordinator to Corporate Projects and Policy Total 2196.1100.0000 Salaries & Wages 2196.1200.0000 Overtime <-> To complete work after hours and on weekends. <-> For on-call technical support for 365 days <Deleted by TJQ> Total2196.1200.0000 Overtime 2196.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2196.1400.0000 Employer Contributions 2196.2110.0000 Travel <-> Support offsite facilities, after hours support. Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phone <-> Help Desk Support Staff <Reduced by TJQ> Total 2196.2131.0000 Cellular Phone 2196.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2196.2140.0000 Telephones 2196.2220.0000 Subscriptions & Publications <-> Reference Material and Manuals, including MS-Technet for network support, and MS-Windows, MS-MCP, and MS-FrontPage magazines Total 2196.2220.0000 Subscriptions & Publications 2196.2340.0000 Seminars & Education <-> Manager, IT -- General Management Course <-> Manager, IT -- MS-Windows Technical Course <-> Supervisor, Network Support ~- General Supervisory Course <-> Supervisor, Network Support - CCNA - Cisco Router Support <-> Data Base Administrator - SQL Database Course <-> PC Analyst II -- (2) Network Support Courses <-> PC Analyst I -- Technical Course <Reduced by TJQ> Total 2196.2340.0000 Seminars & Education 2196.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Meet with suppliers to determine industry trends; seek solutions regarding specific Total 2196.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2196.2395.0000 Memberships <-> Municipal Information Systems Association - Manager <-> Certified Municipal Management Program ~ Manager Total 2196.2395~0000 Memberships $417,213 ($26,076) $391,137 $15,000 $4,750 ($4,750) $15,000 $83,44O $83,44O $2,OOO $2,OOO $3,000 ($5OO) $2,5oo $9,335 $9,335 $1,500 $1,500 $2 60O $2 40O $1 800 $3 9OO $2 4OO $4 8OO $4 800 ($2,700) $20,000 $25O $25O $25O $150 $4OO City of Picketing 2003 Background Information 2196 Information Technology Run Date: 2/28/2003 2:10 PM Name: Backaround Info with Totals 2003 BUDGET 2196.5300.0000 Stationery & Office Supplies <-> Office Stationery & Supplies <Reduced by TJQ> Total 2196.5300.0000 Stationery & Office Supplies 2196.5902.0000 Misc. Equip. (under $300. <-> Provision for small replacement PC items <-> (1) Chair Total 2196.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue $5,000 ($5OO) $4,500 $2,200 $400 $2,600 $532,662 $532,662 Total Revenues Net Expenses $532,662 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2190 Corp. License, Contracts & Services R.. Date: 2/28/20032:16 PM 2002 2002' INCREASE : ~003 % CHANGE i YTD Actualsi BUDGETi (DECREASE) BUD~~ 2003 VS. 20o2 EXPENDITURES 10 400 2392 Consulting & Professional : 21,2o0 14,800-' 69:81o/o 2478 Misc Equip Repairs 159 032' 347.356i ( 32;641)?;;;-; ,9 400/ 5300 Stationery & Office SuPplieS 0 4.000 ;8:0;8 j 0.00% Total EXPENDITURES~ 169,43~; 368,556! ( 13,841) -3.76% Net I 169,432J 388 556~ ( 3,841 -3~76% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2190 Corp. License, Contracts & Services Report Name: Three Year Budget Summary 2002 : 2003! 2004' 2005l BUDGET BUDGET BUDGET BUDGET EXPENDITURES 2392 Consulting & Professional ' 21,200 : 36,000i 36,540 37,271 2478 Misc Equip Repairs ' 347,356 319,436 325,825! 5300 Stationery & Office Supplies O ~ ~-~- 4,060i 4,141: Total EXPENDITURES 368,556 354,715i 360,036 367,237 ' i 368 556~ ~ : Net ~ , , ,,, , 360,036 367,237 City of Pickering 2003 Background Information 2190 Corp. License, Contracts & Services Run Date: 2/28/2003 2:10 PM ~me-: B~ckoround Info with Totals 2003 BUDGET Expenses 2190.2392.0000 Consulting & Professional <-> General systems support for systems such as Vailtech, Class, and HR:Info <-> Support for the re-structuring of the internal IP addressing configuration <-> CSDC ~- Support to upgrade the Amanda property system to version 4.1 <-> Human Resources -- Modifications to Current H/R System -- Succession Planning Total 2190.2392.0000 Consulting & Professional 2190.2478.0000 Misc Equip Repairs <-> Software License Maintenance Contracts -- Human Resources -- HR:Info. System Maintenance Contracts -- Human Resources -- Parklane -- WSIB <-> Software License System <-> Software License <-> Software License System <-> Software License Recreation Systems Maintenance Contracts -- Clerks -- McDTag -- Parking Tag System Maintenance Contracts -- Clerks -- Citations -- Parking (hand-held) Maintenance Contracts -- Culture & Recreation -- Class <-> Software License Maintenance Contracts -- Corporate Services -- Vailtech -- Financial & Tax Systems <-> Software License Maintenance Contracts -- Corporate Services -- Vailtech Maintenance Contracts Puchasing <-> Software License System <-> Software License <-> Software License <-> Software License <-> Software License <-> Software License <-> Software License <-> Software License <-> Software License <-> Software License Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Maintenance Contracts -- Corporate Services -- FMW -- Budgeting Corporation -- OPAC -- CD-Oasys & Corporation -- iPrism -- Internet Filter Corporation -- Oracle Corporation -- ESRI -- ArcView HR -- AAMS Attendance Management Corporation -- Ikon -- Records CSDC -- AMANDA Property System CSDC -- 32 Concurrent User Licenses CSDC -- Compliance Letter Module <-> Software License Maintenance Contracts -- CSDC -- Letter of Credit Module <-> Contract Agreements -- Compaq -- Compaq Server Support <-> Contract Agreements -- WorldCom -- Internet Access -- T1 Line <-> Contract Agreements -- Ikon -- Scanner Support <-> Contract Agreements -- Reamined - Convert Assessment Data <-> Contract Agreements -- Leasing of Cisco Networking Equipment <-> Contract Agreements -- ArcServe -- Network Data Backup Software Support <-> General -- Equipment Repair and General Expenditures <-> General - Network Cabling <-> General -- Software Version Upgrades <-> Communications -- Expansion of Wireless Communications <-> General -- Relocate existing microwave units <-> Contract Agreements -- Liebert UPS Hardware Support <-> Communications -- Rogers Internet access -- Fire Hall # 2 <-> Communications -- Rogers Internet access -- Fire Hall # 6 $4,000 $3,OOO $19,000 $10,000 $36,000 $4,600 $2,3OO $6,400 $3O,OOO $22,425 $19,250 $1,800 $5,350 $350 $4,7OO $33,350 $2,3OO $3,9OO $10,050 $4,000 $15,540 $2,300 $2,300 $7,OOO $25,53O $925 $65o $45,540 $3,750 $15,000 $1,000 $4,000 $25,OOO $8,OOO $4,OOO $1,300 $1,300 City of Pickering 2003 Background Information 2190 Corp. License, Contracts & Services Run Date: 2/28/2003 2:10 PM Name: Backoround Info with Totals 2003 BUDGET <-> Software License Maintenance Contracts -- Human Resources -- HR:Info. System -- SQL Version <-> Contingency Fund <-> Deferred to future year -- Compliance Letter Module and Letter of Credit Module <Deleted by TJQ> Communications -- Expansion of Wireless CoMmunications <-> Contract Agreements -- Trios -- Network Support <-> Contract Agreements -- Server and Network Maintenance Contract <-> Software License Maintenance Contract -- Corporation -- ESRI -- ArclMS <Deferred by TJQ> ESRI -- ArclMS Total 2190.2478.0000 Misc Equip Repairs 2190.5300.0000 Stationary & Office Supplies <-> Corporate back-up tapes -- to secure Corporate data Total 2190.5300.0000 Stationary & Office Supplies Total. Total Expenses Revenue $2,435 $10,000 ($4,600) ($25,ooo) $8,OOO $9,97O $5,OOO ($5,ooo) $314,715 $4,000 $4,OOO $354,715 $354,715 Total Revenues Net Expenses $354,715 OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2003 BUDGET February 2003 OPERATIONS & EMERGENCY SERVICES DEPARTMENT "A progressive operational department striving to provide optimal service to meet the diverse needs of community residents, it's businesses and the Corporation. Through the coordinated efforts of the Roads, Recreation, Culture, Facilities, Parks and Fire Services resources." · Implement approved Recreation, Parks & Cultural Services Master Plan recommendations. · Establish joint venture funding partnerships with community groups for the construction, repair or expansion of Recreation Facilities. · Ensure efficiency and safety in the operation of City owned facilities. · Continue to play a proactive leadership role in the provision of children and youth programs. · To continue to expand and develop Fire Prevention and Fire Safety Educational Programs to aim for a fire-safe community. · To provide an exemplary, dedicated and caring professional fire service by ensuring firefighting staff are educated, trained and able to respond quickly to emergencies within our City. · To continue to assist other city departments and divisions as they endevour to make our City the best place to live. · To promote and advertise the positive environmental benefits of integrated waste management. · Implement and communicate / market the Safer Streets Traffic Management Strategy. · Deal more effectively with streetlight and park lighting installation and maintenance. OPERATIONS & EMERGENY SERVICES DEPARTMENT INTERNAL · Maximize staff resources and volunteer opportunities. · Staff training and development. · Facilitate the development of a long-term strategy for heritage. · To place into service a new radio communication system that will provide a safe, state of the art communication network for many years ahead. · To identify the various fire risks within the City to enable prevention programs are targeted to appropriate areas. · Continue to transform the Operations Centre from a depot to viable place of business and facility providing public services and programs. EXTERNAL · Maximize opportunities to communicate positively with our customers. · Restoration of Museum's Brougham Central Hotel with support of the Pickering Museum Advisory Committee and Pickering Museum Village Foundation. · To continue to partner with Ontario Power Generating for the mutual benefit of our organizations. · To partner with our schools to ensure that fire education is provided to our young citizens so that they grow with a knowledge of fire safety concepts. · To effectively and seamlessly respond to new legislation such as Municipal Act 2001, Minimum Maintenance Standards and Ontario Traffic Control Book 7. 156 ADMINISTRATION DEPARTMENT · Maximize staff strengths and have staff focus on priority areas. · Promote accountability, empowerment and recognition at all levels. · Continuously evaluate, identify and address our customers' needs. · Deliver the highest quality services possible that the effective allocation of resources permit. Recruit and retain quality personnel and volunteers. · Decrease costs and increase revenues. · Establish an environment conducive to entrepreneurship and encourage staff to develop entrepreneurial spirit. · Explore new sponsorship, co-sponsorship and partnership opportunities for all service areas. · To continue to strive for excellence in emergency fire response by constantly reviewing systems, procedures and policies within Fire Services. ~ '~ ..5 o._ o 1..58 0 0 159 0 0 160 0 O~ ~m City of Pickering 2003 Current Budget ( $ ) Y'rD Actuals as of December 31, 2002 Operations & Emergency Services R.n Date: 2/28/2003 2:46 PM Re Name: Current Bud~ 2002 2002 INCREASE ~ 200~ % CHANGI~ YTD Actuals' BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages . · 12,931 313' 13.065,699' 653,743i~ 13,~9,442 5.00% 1200 Overtime ~ 379 091 385,550' ( 1 000)' ~ -0.26% 1400 Employer Contributions 1800 Conferences ' 255 5,350; 3 400~, 8 750 63.55% 1900Uniforms ' 163,894 158,152 21,545 : 179,697 13.62% 2110 Travel ' 19,058 25,4001 (2,000) -7.87% 2122 Fre ght Express & Cartage ' 269 I 200~ (200) 1 0O8 -16.67% 2131 Ce u ar Phones & Pagers 33,212 65 600 ( 31,765) 33,835 -48.42% 2140 Telephones 0 0 178,0251 178,025 0.00% 2142 Dispatch Communications ~ O~ O! 88,0001~ 8 0.00°/c 2210 Advertising 55,548 73,700 92,000~ 165,700 124.83 2211 Trade Shows, Exhib & Displays ' 475; 500; ( 250)~ -50.00% 2220 Subscription & Publications ' ' 3,413 ~4,575: (325) 4i~{~ -7~10~ 2340 Seminars & Education ': 76,077 96.635 2,415! ' ,: %,05~ 2.50';/~ 2365 Purch Prnting/Broch/News Ltr ~ 81,1341 83,700 3,300 --~-- ,: 8~,00(~ 3.94%' 2370 Insurance Premium 192.1651. 233,280 0 : 233,280 0.00% 2371 Ins. Deductible ~ 24,595 31,854 O~ 31,854 0.00% 2392 Consulting & Professional ~ 44,192' 67,2601 29,290 96,550 43.55% ~; 208 582 250 500 ( 225 000)- 25,500 ~89.82% 2393 Recycling Collection 2394 Recpt, Prom & Sp Events ~ 86 595 97 870 2 135 100,005 2.18% 2395 Memberships 13 084 14 630 1 770 16,400 12 10% 2396 Photo, Mapping, Printing ' 5, 909 . 6 000 , 1 ,550 , ; 7,5 ,~-~. 25 .83% 2397 Compost Collection 270.738, 320,324, 5 6011 325,925 1.75% ' 2398 Garbage Collection [ 1.161,770' 1 079.597~ 69,293';"- 1,1 6.42% 2399 Outside Agency Serv 332,355 300,144 49 800~ 349 944 16.59% 2407 Roads Repair & Mtce ' 878,575 963.180' O. ~3,t80 0.00% 2409 Highway Aids- Repair Maint. ' 107,419 119,700i 0'- 1,19.700 0.00% 2429 Parks Repairs& Maintenance ' 30'236i 25,000 25.000----~: 501~ 100.00% 2435 Build Repairs & Mtce i 803 487 749 975 33 316. 783 291 4.44% 2437 Tree Maintenance 48,432i 50,000. 0 50,000 0.00% 2438 Lighting & Repair Maint. ' ' 3,233i 2,000' 25,000 - 2~,0(~ i250.00% 2457 ¥eh~ Repairs & Maintenance ' 344,756 279,700' 36,900 316,600 13.19% 2478 Misc Equip Repairs 522,301i 539,727' 45,146'~- 584,873 8.37% 2480 Antiques Repairs Mtce. ' 5i 1,000 (500) 500 -50.00% 2481 Other Fix. Assets Rep &Mtce. , 79,0091 63,800: 0 ....... 0.00% 162 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Operations & Emergency Services Run Date: 2/28/2003 2:46 PM Name: 2002 2002 NCREASE 200~ % CHANGE YTD Actua s BUDGET (DECREASE) : BUDGET 2003 VS. 200,2, 2482 Grounds Upkeep 147,025 124 000 17,000~ t4t,000 13.71% 2635 Building Rentals : 0 0 O: ' , 0 0.00% 2642 Community Use of Schoo s ~ 1,201 4,000! 0.00% 2648 Building Rentals 0 10 2657 Rental Vehicle : 0 0 0 0' 0.00 2678 Renta Misc Equip 29,010: 58,1501 17851 3.07% 2682 Land Rentals I 8,4401 5,200' 0 5;200 0.00% 2821 Transfer to Reserves 100 000 100 0001 0 0 000 0.00°,4 5300 Stat onery & Office Supplies 40,723 33,950 2,754. 36,704 8.11 · ! ' ~ ' ' 2667% 5302 Forms 2314 9,000 (2,400) :. 6600 - ~':{gNAthlc4'n n ' I room ~ 15961 1800t 0! 000% vv........ E.~up. Pay ~ _ ._ . 5330 Drop-in Centre Supplies 1,508[ 3,000,, 0! 5340 Supphes - Special Events 20,910 26,000 5345 Antique Purchases 341; 500i 0; 50( 0.00 Yo 5400 Gift Shop Plaques i 1,462 41000!~ 25,725(500) ~'~7- 101~500~ ' -12'500/034.01% 5510 Utilities- Water ; 104,488 75,65,,, 5520 Utilities- Gas 287,729[ '253,000 17000 ' 2701000- 6.72% 5530 Utilities- Hydro i 1293,513; 1,096,400! 88100 -' 1184,500 8.04% 5540 Ut t es- Oil 5133 8100 (3,300) 4- 800 -40.74 Yo 5640 Small Tools ~ 1,837i 2,000 01 2,000 0.00 Yo 5900Gas 0 Tres 226128! 266500 8,400i 274;900 3.15% 5901 Fertilizer. Grass Etc. : 22,335 30.000 5902 Mist Equip & Tools (under $500) 50,955( 47,710~ 19,7161: 67,426 41.33 Yo 5903 Shop Supplies 9,2371 7,000:~; Oi 7,0~ 0.00% 183,175 55,155: 238,330 30. i1% 8960 Taxes Tenant I 183,552' 9398 Program Expenditures 1,063,054' 9731911 54809 1~80O0 5.63% 25,542,4631 1,171,587126,7i4,050 4.59% Total EXPENDITURES 24,514,713 ' ' ; ' " REVENUES . ' 1424 Sale of Services- Fire Prat. ' (65,116) (44,000)~ ( 16,000) 36.36% 1430 Sale of Services- Public Works ' ( 2,996) (1000)~ O' (1,000):: 0.00% 1610 Federal Grant ( 4,563) (8,000) 0 ( 8,000)' 0.00% 1623 Ont, Specific Grants ( 60,286) (56,000) O! 0 0.00% 9000 Misc. Revenue · ( 475)' 0' ( 6,000)i- ' (:6,0~ 0.00% 9397Program Registrations ' ( 1.339,148)' (1,204,790) (95,210)' : -000) 7.90% 9910 Gift Shop (3,133) (5,000) 0 ( 51000) 0.00% 9915 Snack Bar ' (4,888)~ ( 13,800)' 1·700'- ,t00) 163 City of Picketing 2003 Current Budget ( $ ) Operations & Emergency Services 2002 2002 INCREASE YTD Actuals as of December 31, 2002 Run Date: 2/28/2003 2:46 PM % CHANGE YTD Actuals= BUDGET (DECREASE)~ 9916 Vending Machines 9930 Rentals 9940 Advertising Space 9943 Memberships-Pool/Health Club 9950 Fares 9950 Farebox Revenue 9952 Charter 9955 Programs 9970 Child Supervision 9975 Fitness Testing 9977 Donations 9990 Other Revenue 9991 Other Revenue 9991 Misc. Roads Cap. Constr. 9991 Other Revenue-Programs NSF Fees 9923 Admissions * Public Swimming 9921 Admissions - Tennis 9924 Admissions- Squash 9925 Admissions - Fitness Room 9926 Admissions - Racquet Ball 9922 Admissions - Skating 9920 Admissions- Public & Edu. 9956 Rentals- Green River C.C. 9932 Rentals- Pool 9936 Rentals - Pool-School Board 9947 Rentals - Claremont C.C. 9938 Rentals - East Shore C.C. 9937 Rentals- West Shore C.C. 9933 Rentals - Mtg. Room/Public 9934 Rentals - Mtg. Room/Pro9 9935 Rentals ~ Halls 9939 Rentals- Lockers 9957 Rentals- Pottery Studio 9958 Rentals - Wellness Clinic 9931 Rentals - Ice Surface 9941 Membertships - Tennis ( 20,365)! (24,850) (3,400) ( 11,742) ( 9,100) 0 (13,035) (25,000) (2,000) (7,023) (7,000) 0 0 0 0 0 0 0 0 0 0 (6,723) (12,000) 1,065 12,706) (13,500) 0 10,126)' (10,740) - ( 1,074i (531) 223,787) (420) 0 (7OO) (77,274) (98,245) ( 1,500) 0 ( 356,945)! 82_895 0, 0 27,000) (23,000) ol o 72,400) ( 5,809)i 84,000/ ( 8,000)1 ( 8,044)! ( 8,O00)' ( 51.195)' (27,500) (57,804) (62,000) (26,037) (28,000) (2,800) (43,590) (36,000) (3,600) 0 (2,5OO) 0 (6,650) (7,000) ( 500} (244,151) (221,362) (8,710) (2,438) (500) (1,500) 0 ( 1,500) ( 1,000) (2,235) (5,000) (3,000) (35,268) (34,000) (3,000) (85,304) (57,000) (8,000) ' ( 88,900)' ( 59,500/ ( 1,000)--- - (82,849) (104,000) (2,000) ( 1,928) ( 1,500) 0 (5,649) (8,400) 0 (16.106) (28,560) (955,582) ( 1.015,000) (295,000) (1,3t (22,176) (50,000) 0 2003 VS. 13.68% 0.00% 0.00% 0.00% 0.00% 0.00% -8.88% 0.00% 10.00% 0.00% -23.22% 0.00% 85.19% 0.00% 8.02% 9.52% 10.00% 10.00% 0.00% 9~09% 0.00% 7.14% 3.94% 300.00% 66.67% 60.00% 8.82% 14.04o,,'8 1.68% 1.92% 0.00% 0.00% 0,00% 29.06% 0,00% City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Operations & Emergency Services Run Date: 2/28/20032:46 PM Report Name: Current 2002 2002 INCREASE 2003 % CHANGE BUDGET (DECREASE) BUDGET, 2003 VS. YTD Actuals ,, t 2o02 9943 Memberships- Pool/Health Club (309,179) (434,000) (102,522) ( 536,522)j 23.62% 9944 Membersh ps- Squash ( 75 634) ( 120 000/ O: ~60~1 0 00% ' ' ' ~. ~ I[ · '~ 9945 Membersh ps- Genera ' (23,097) ( 35,000): ( 3 312)~'-- ( 38~ 31--~'-~t~ 9.46% 9946 Membersh ps - Racquet Ba (13,498) ( 25 000 ) 0, ( 25,000) 0 O0 e,~ Reserve Surcharge ' O' ( 60,000)' Oi~ 0.00% 9949 Renta s- Pert coat Creek ( 14 , 648), ( ,3 000 ). ( 6 000 ) ( 9,00 0)_ 200 · O0°ye 9990 Other Revenue 'i O' ( 57 ,1 O0 ).' 28 ,600 ( ~ 8,500) ---- - 50.09°~ 9954 Netted Revenue . (380,522) ( 406,100)' 0 ( 06,100); 0.00~° Total REVENUES (4,515,767)l (4,871,647)] (490,677)! (5,362,324) 10.07% i Net 19,998,946i 20,670,816 680 91 ~ 3.29% For this years' budget, the actual 2003 OMERS cost is reflected in each cost centre where applicable. In other words, the 2003 employee benefits account (1400) only reflects the 1/30MERS rate. The 2004 budget column reflects the 2/3's rate and the full OMERS cost is reflected in 2005. Telephones - Account 2140 Telephone costs have been re-allocated from the Gen. Gov. section of the budget to each individual cost centre to meet external reporting requirements. 165 City of Pickering 2003 Current Budget ( $ ) 2710 Operations & Emerg. Services-Admin. R.. oate: ~28/2o032:~6pM YTD Actuals as of December 31, 2002 r~eport r~ame: burren[ 2002 2002 INCREASE 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100Salaries&Wages ' ' 263,041' 301 279~ ( 55 909):~ .... -18.56% 1200 Overt 'ne 0 2 000 1 000 '~" - 7:: ( , ) : 1,000 -50.00 1400 Employer Contributions 37,591 67,025 (17,660)~ - -26.35% 1800 Conferences 0' 0' 0 0 00 % 0 . 2110 Travel , 134 1,500! ( 1,000)~ 500 -66.67% 2131 Cellular Phones & Pagers 1,125 I 000' (300)-~~ "-30 00% 2140 Telephones 0 0 3 230 0 00% 2220 Subscr pt on & Pub ca[ OhS 419' 250 150, .... , 400 6~. 0 2340 Sem nars & Educat on 224 0 1 900~ ' t ~nn 0 00~/- 2370 Insurance Premium 207 O[ 0 ,'0 0.00 2394 Recpt, Prom & Sp Events 1,263 5 o 00 300 800 60.00 Fo ~ 819' 750' 175 ........ ~ 23.33% 2395 Memberships , . , 2396 Photo, Mapping, Printing ~ 0 200! 0;" 0.00% ' 5300 Stationery & Office Supplies f 1,682' 1 700 500 --' '~ 29 41% Total EXPENDITURES, 306,504 376,204 (69,614) ' 306,590 -18.50% ' 04i i 306'~ Net 306,504 376,2 (69,614)-18.50% Salaries & Wages - Account 1100 · Transfer of Supervisor of Facilities to Municipal Property & Eng. Admin ($61,630.) 166 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2710 Operations & Emerg.Services-Admin. Report Name: Three Year Budget Summary 2002 2003 2004 2005 ' BUDGET BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 301,279 '~ 70 245,372i 245,372 1200 Overtime I 2,0001'~---1,000i 1 ,000' I '000 1400 Employer Contributions ' 67,025:- ' 54,9901 60,600 !800 C°nferences . i 07 ~:' 5-- 0 ' 0 2110 Travel : 1,500' 500 508 518 2131 Cellular Phones & Pagers 1,000 ' 700 711 725 2140 Telephones 0 '' 3,230 3.278. 3,344 2220 Subscription & Publications ' , 250; 400 406 ' 414 2340 Seminars & Education O, :1 ~900 1,9291 1,968 2394 Recpt, Prom & Sp Events 500~ 800 812~ 828 2395 Memberships ~ 750: , : 925 939 958 2396 Photo, Mapping. Printing 200 200 203: 207 5300 Stationery & Office Supplies ' ' 1 700', 2,208 2,233 2,278 376 204 : 306 590 Total EXPENDITURES ...... 312,381 318,212 Net 312 381~ 318 212 , 376 204 167 City of Pickering 2003 Background Information 2710 Operations & Emerg.Services-Admin. Run Date: 2~28~2003 2:10 PM Report Name: Backoround Info. with Totals 2003 BUDGET Expenses 2710.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer of one position to Municipal Property and Engineering - Administration Total 2710.1100.0000 Salaries & Wages 2710.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Total 2710.1200.0000 Overtime 2710.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2710.1400.0000 Employer Contributions 2710.1800.0000 Conferences <-> Ontario Parks Association - Director - one out of Province conference <Deleted by TJQ> Total 2710.1800.0000 Conferences 2710.2110.0000 Travel <-> Mileage Expense for Admin staff (including contribution to TRCA) Total 2710.2110.0000 Travel 2710.2131.0000 Cellular Phones <-> Pay Cellular phone expenses for two staff Total 2710.2131.0000 Cellular Phones 2710.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2710.2140.0000 Telephones 2710.2220.0000 Subscriptions & Publications <-> To enhance departments resource library and Health & Safety information Total 2710.2220.0000 Subscriptions & Publications 2710.2340.0000 Seminars & Education <-> Training and educational courses and workshops Total 2710.2340.0000 Seminars & Education 2710.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Administrative staff Total 2710.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2710.2395.0000 Memberships <-> 1@ $75 C.M.M. (Certified Municipal Manager) <-> t@ $100 Niagra Parks Assoc. <-> 1@ $200 National Rec. & Parks Assoc. <-> 1@ $75 OMMI (Ontario Municipal Management Institute) <-> 1 @ $175 HRPAO (Province of Ontario) <-> 1 @ $150 HRPAO (Durham Chapter) Total 2710.2395.0000 Memberships 2710.2396.0000 Photo,Mapping,Printing $307,000 ($61,630) $245,370 $2,OOO ($1,000) $1,000 $49,365 $49,365 $3,500 ($3,500) $1,000 ($5oo) $5OO $700 $700 $3,230 $3,230 $4oo $4oo $1,900 $1,900 $8OO $8OO $75 $1o0 $35o $75 $175 $15o $925 168 City of Pickering 2003 Background Information 2710 Operations & Emerg.Services-Admin. Run Date: 2/28/2003 2:10 PM Reoort Name.: Backoround Info with Totals 2003 BUDGET <-> Professional services for photography and outside reproduction Total 2710.2396.0000 Photo,Mapping,Printing 2710.5300.0000 Stationery & Office Supplies <-> Stationary and misc. supplies (including supplies for TRCA) Total 2710.5300.0000 Stationery & Office Supplies Total. Total Expenses Revenue $200 $200 $2,200 $2,200 $306,590 $306,590 Total Revenues Net Expenses $306,590 169 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2240 Fire Protection Run Date: 2/27/2003 3:30 PM i YTD Actuals' BUDGET 2003 VS. :, ¢ ; ;; 2002 EXPENDITURES '1-i O~ ~-ai~ri~ & wages ........ ~i0~ 51~24 6~.1 ~3,,4~ ..... -2.i ~-;6-:1-~ ...... 3.48°,4 1400 Emp~oyer Contributions j 890,04~ 1,432,z90 1900 Uniforms ,~ 107 544, 114 700i 13 500 ~ 11.77% 211_o?ave! ~ .... _1 984 ...... 3~?.0_? ......... (1 000) ,. ~_ _ -_33.3~3% _2_131 Cellular P?ones.& R~a_ger~ ~819 . __4__4..~? ........... ._4_?_0;; ....... ~3,_64°/e 2140 Te ephones 0i C 53 360 ~3:1~ 0 00% 2142 Dispatch Communications i 0 C 88,000 22~O~uub~c;~pi~on~ ;P~l~ii~a-tio~s ............ .............. ~'i~,34 - -2~'~-0 ............ (~5~I:)) ~t ~" ......... -25 00% 2340 Seminars & Education I 65,870 76,100 0 ;i: . ~ ~ 0.00% 2371 Ins. Deductible 100 1,854 0 ;i8~ 0.00% -~-~-~;~;~tCn~ofessi;n~ ................ iL- ...... '~ '-~-~ - ~:~ ....... t~,~O~ ..... :~5.00°/o --~Pk'~{~; ~ng; P~i~(~ 4,439 ..... ~ 7885 ~-- -~80 ...... ~ 33% 2435 Build Repairs &Mtce 50,627 28,500 4,416 15.50°~ 5s02 Forms ~,052 6,000 ( 2,000)!~; ~'~ -83.38% 5510 Uti,ties-Water S,~Z3 4,250 C :: :, ~- ~ 0.00o~ 5g~,t~'~ - ~S .................... ~ ~,006 ......... ~ 000 ~-~: ......... ~' F2~ 5530 Utilities- Hydro 40,061 ~,000 0 ~. ~ 000% : · ......... 1,i5~ .... ~5~'~ ......... ~-~500) ........... O~ 59005~0 Gas,Utilities -Oil TiresOil ........... ~'~7~ ' 36~ ............. :~) :j ~ ~ 0.00% 5902 Misc Equip & T~ls (under $500) 24,553 16,000 ........... T0tal'E~D~S¢ 7,~4,018, 8,266,086 251 4191 :~; 8~e~ 3.~% REVENUES ~ ~ ' ~ .................. ~.~o~ ~ ~ ........ ~.~  , , , , ~ ~,~,,,~ ' 170 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 4:23 PM 2240 Fire Protection Report Name: Three Year Budget Summary I 2002 2003i 2004i 2005 I ' BUDGET BUDGET BUDGET BUDGET i I EXPENDITURES i 1100 Salaries & Wages ' 6,113,452 .......... 6326064 6,694,652 7,025,366 1200 Overtime 135 000 ~ 135,000 135 006 1400 Employer Contributions; 1,432,790 ...... 1,268,960 1,428,445 1,587,61 C 1800 Conferences 4 000?- ' 4 060 4 141 1900 Uniforms ' ~ 114,700i-- -128,200 130,123! 132,Y2~ 2110 Travel 3,000 2,000 2,030, 2,071 2131 Cellular Phones & Pagers ' 4,400> 20 8,648i '8,82i 2140 Telephones ' -il ' 0 %360 54,160~I 55,243 2142 Dispatch Communications i 0~i~ 89,320:i 91,015 2210 ' ' ~ ' 8,628 Advertising ; 8,500,~ , 8,500 8,801 2220 Subscription & Publications , 2 000~ 1 500 1,523 1 553 2340 Seminars & Education 76,1 00', 76,100 77,242 78,787 2370 Insurance Premium 24,205~ 24,205 24,568, 25,059 2371 Ins. Deductible ! 1,8541~' ~ ~ - 1,882i 1,920 2392 Consulting & Professional i 50,000 ~--'~- '"'~2,500 43,138: 44,001 2394 Recpt Prom & sp Events ~ 4 000 ........... ~ ' :~,400 4 466~, 4 555 2395 Memberships [ 2,4851i- 2?90-- 2,730i 2,785 2396 Photo, Mapping. Printing . 4,500i~__._.~_ , 6 O00 6,090 6,212 2435 Build Repairs & Mtce 28,500~ 33,410 34,078 2457 Van - Repairs & Maintenance 88,0001~1~_.__ 1t~00 113,274 115,539 2478 M~sc Equip Repairs 40,850! 53,596 54,4001 55.488 2678 Rental Misc Equip 6 0001,' ' 0 0 C 5300 Stationery & Office Supplies 8,000; t0,304 10,4591 10,668 5302 Forms 6,000 -*~-~ ..... .... ~l~ 4.060 4,141 5510 Utilities - Water 4,250 :~,~.~ ........ ............ .~-; .~4 250 4,314 4,400 552O Utilities- Gas 21,000 z:d,OOu 23,345 23.812 5530 Utilities- Hydro ' 3 000~ 34,00Qj 34,510 35,200 5540 Utilities- Oil ' 2 500 0 0! 0 900 Gas, O~1T~res ' 30,000 30,000 30,450' 31,059 5902 Misc Equip & Tools (under $500) ~ 16,0001~ .... ~-~ 986 32,466: 33,115 Total EXPENDITURES 8,266,086 ' 8,517,5051 9,057,393' 9,563,165 REVENUES 171 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 4:23 PM 2240 Fire Protection Report Name: Three Year Budget Summary i 2004 2005 1424 Sale of Services- Fire Prot. ( 44 000)~ (60,900) (62,118) 9990 Other Revenue '( 57 100) i 28'928)! (29,507) Total REVENUESi ( 101 100)l ( 89,828)i ( 91,625) ' , ', 8,164 988 8,~67;565 9,47i,540 Net 172 2240 Fire Protection City of Picketing 2003 Background Information Run Date: 2/28/2003 4:23 PM Name: Backoround Info with Totals 2003 BUDGET Expenses 2240.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Additional Requirements -- Part-Time Firefighters <-> Additional Requirements --Acting Rank Pay <-> Additional Requirements -- Stat Holiday Pay <-> 1 Fire Inspector II ( July 1, 2003 - Start Date ) <-> 1 New Deputy Chief -- ( July 1, 2003 - Start Date ) <-> 2 New 4th Class Firefighters ( July 1,2003 - Start Date ) <Deferred by TJQ> to 2004 -- 1 Fire Inspector II <Deferred by TJQ> to 2004 -- 1 New Deputy Chief Total 2240.1100.0000 Salaries & Wages 2240.1200.0000 Overtime <-> Call Back Pay and Overtime <-> Occupations Meetings Occup. H. and Safety & Lab. <-> Overtime - Training at OPG ( Re-imbursed by OPG ) <Reduced by TJQ> Total 2240.1200.0000 Overtime Employer Contributions 2240.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPR, El., EHT, ) and employer provided benefits such as dental and optical. Total 2240.1400.0000 2240.1800.0000 Conferences <-> Ontario Assoc. of Fire Chiefs - Fire Chief and Deputy Chief <-> Training Officer <-> Fire Prevention Officer- FPIC <-> Fire Instructor Conference <-> Fire and Life Safety Educators <-> Canadian Assoc. of Fire Chiefs ( Chief ) <Reduced by TJQ> Total 2240.1800.0000 Conferences 2240.1900.0000 Uniforms <-> As per the Collective Agreement <-> New Full Time Staff Firefighting Gear ( two ) Total 2240.1900.0000 Uniforms 2240.2110.0000 Travel <-> Fire College Courses <-> Fire Prevention Mileage Tota12240.21100000 Travel 2240.2131.0000 Cellular Phones <-> Truck #231,501,631 -- Fire Chief, Deputy Fire Chief, Fire Prevention Officer, Training Officer, Platoon Chief and Fire Inspector <-> Pagers: Chief, Deputy, T. O. & F. P. O. Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Telephones $6,192,219 $26,413 $16,651 $47,581 $28,800 $42,185 $43,200 ($28,8oo) ($42,185) $6,326,064 $167,210 $7,OOO $28,5oo ($67,710) $135,000 $1,268,960 $1,268,960 $400 $5oo $1,000 $2,OOO $6OO $1,000 ($1,5oo) $4,OOO $114,700 $13,500 $128,200 $1,000 $1,000 $2,000 $6,120 $2,400 $8,52O 173 2240 Fire Protection City of Pickering 2003 Background Information Run Date: 2/28/2003 4:23 PM Name: Backoround Info with Totals 2003 BUDGET <-> This expense consists of: telephone system. long distance, monthly rate and allocation for new Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications <-> Remote dispatch %1 connection <-> 80 mghz radio system T-1 megaroute (1/5 share) <-> Tower lease costs <-> Insurance Costs Total 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising <-> Smoke/Carbon Monoxide Alarm Programs. Info., Fire Prevention. ( Home Safety Program ) Total 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publications <-> Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes <Reduced by TJQ> Total 2240.2220.0000 Subscriptions & Publications 2240.2340.0000 Seminars & Education <-> Community College Courses <-> Fire Prevention Courses <-> American Heat Video Tapes <-> IFSTA Training Manuals (30x65) <-> Training Officer Resource Material <-> Recertification for High Angle Rescue Trainers -- Required Training <-> Flashover Training Unit <-> Defibrillation Program <-> Human Resources & Development <-> Training Officer Courses <-> Auto - for extrication <-> Scott Breathing Apparatus Course (2 persons) <-> Other Training as required <-> Fire Prevention Resource Materials <Reduced by TJQ> Total 2240.2340.0000 Seminars & Education 2240.2370.0000 Insurance Direct <-> Insurance Premium Total 2240.2370.0000 Insurance Direct Total 2240.2371.0000 Self-Insurance 2240.2371.0000 Self-Insurance <-> Insurance Deductible 2240.2392.0000 Consultive & Professional <-> To review process -- Prosecutions for non compliance issues. Offsetting revenues are in POA <-> Stouffville Services to City of Pickering - $1,000 per month, plus time and equipment -- Short term agreement of Fire Protection -- Pending opening of the New Hall <-> Hearing conservation program - Section 21 requirement $53,360 $53,360 $31,800 $39,000 $7,20O $10,000 $88,000 $8,5OO $8,5OO $2,OOO ($5OO) $1,500 $5,000 $1,000 $1,800 $7,500 $1,500 $2,500 $1,000 $45,OOO $5,OOO $2,OOO $2,750 $9oo $2,5OO $2,ooo ($4,350) $76,100 $24,2O5 $24,205 $1,854 $1,854 $25,000 $25,000 $2,500 2240 Fire Protection City of Picketing 2O03 Background Information Run Date: 2/28/2003 4:23 PM Name: Backoround Info with Totals 2003 BUDGET <Reduced by TJQ> Stouffville Services to City of Pickering Total 2240.2392.0000 Consultive & Professional 2240.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Visitors, Fire Marshal, Guests, Honoraria <-> Host Durham Regional Fire Chiefs <~> Host Durham Regional Mutual Aid <-> Host Durham Regional Training Officers <-> Host Durham Regional Fire Prevention Officers <-> Food and Drink for Emergency Situations <-> Fire Prevention open houses <Reduced by TJQ> 2240.2395.0000 Memberships <-> Ontario Association of Fire Chiefs Total 2240.2394.0000 Recpt,Prom. & Sp. Ev.,Gen Canadian Assoc. of Fire Chiefs (Chief and Deputy) Durham Regional Fire Chiefs Durham Regional Mutual Aid Association Toronto Arson Task Force Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Association WETT Memberships NENA/APCO/IAFC Ontario Safety League - Training National Fire Prevention Association Canadian Association of Fire Investigators Total 2240.2395.0000 Memberships Photo,Mapping,Printing Building Repairs & Maintenance 2240.2396.0000 Photo,Mapping,Printing <-> Colour Code Maps for Fire Apparatus ( Revisions ) <-> Misc. Printing <-> Printing Annual Report <Reduced by TJQ> Total 2240.2396.0000 2240.2435.0000 Building Repairs & Maintenance <-> Furnace and Air Conditioning Maintenance Contract <-> Standby Generators Maintenance Contract <-> Apparatus Doors Maintenance Contract <-> Air Compressor Maint. Contracts ( SCBA Refills ) <-> Pump out of Hazardous Waste Tank at Station 6 <-> General Repairs <-> Garbage Packer and Recycling ( Stations 2, 5, 6 ) <-> Electrical Repairs <-> Plumbing Repairs Total 2240.2435.0000 2240.2457.0000 Vehicle-Repair & Maintenance <-> Pump, engine and aerial device repairs <-> Certification for Aerial Devices (SI0,000) $42,500 $1,000 $4OO $4OO $2OO $2OO $5,OOO $1,200 ($4,ooo) $4,400 $300 $200 $15o $225 $45O $175 $150 $400 $330 $150 $115 $45 $2,690 $5,000 $2,500 $1,000 ($2,500) $6,000 $7,500 $2,000 $5,000 $3,5o0 $1,200 $4,0O0 $3,716 $3,OOO $3,000 $32,916 $70,000 $3,000 '175 2240 Fire Protection City of Picketing 2003 Background Information Run Date: 2/28/2003 4:23 PM Report Name: Backoround Info with Totals 2003 BUDGET <-> Painting Fire Apparatus <-> New City decals for Fire Apparatus Total 2240.2457.0000 2240.2478.0000 Misc. Equipment Repairs & Maintenance <-> Radio Licenses <-> Radio, Pagers, Sirens <-> Resuscitator Repairs / Oxygen <-> Man-Down Alarm Repair Contract <-> Air cylinder Hydrostatic Testing <-> Fire Extinguisher Repairs, refill and testing <-> Typewriter, copier, dictaphone service contract <-> SCBA Repair parts <-> Opticom Repairs <-> Genesis Auto Resuscitation Service Contract <-> General Repairs <-> Recallibrate SCBA Test Stand <-> Ground Ladder Testing <-> Thermal Imaging Camera Repairs <-> Gas Detector Calibration Total 2240.2478.0000 2240.5300.0000 Stationery & Office Supplies <-> Supplies 2240.5302.0000 Forms <-> Forms 2240.5510.0000 Utilities - Water <-> Water 2240.5520.0000 Utilities- Gas <-> Station 2, 4, 5, 6, 2240.5530.0000 Utilities- Hydro <-> Station 2, 4, 5, 6 PMVCI (periodic motor vehicle certification inspections) 2240.5900.0000 Gas, Oil, Tires Etc. <-> Amount reflects estimated actuals Misc. Equip. (under $300. Flares and Barricade tape Grass Fire Brooms Rescue Supplies Absorbal (Clay Pick-up) Miscellaneous Supplies Defibrillation Batteries and Pads 2240.5902.0000 Vehicle-Repair & Maintenance Misc. Equipment Repairs & Maintenance Total 2240.5300.0000 Stationery & Office Supplies Total 2240.5302.0000 Forms Total 2240.5510.0000 Utilities - Water Total 2240.5520.0000 Utilities - Gas Total 2240.5530.0000 Utilities - Hydro Total 2240.5900.0000 Gas, Oil, Tires Etc. $30,000 $7,000 $1,600 $111,600 $6,500 $2,876 $2,670 $780 $4,000 $1,000 $750 $9,000 $9,270 $8OO $9,100 $1,000 $85O $4,OOO $1,ooo $53,596 $10,304 $10,304 $4,000 $4,OOO $4,25O $4,250 $23,000 $23,000 $34,000 $34,000 $30,000 $30,000 $4OO $400 $1,500 $5,OOO $6,740 $15,446 176 2240 Fire Protection City of Picketing 2003 Background Information Run Date: 2/28/2003 4:23 PM Renort Name: Backoround Info with Totals 2003 BUDGET <-> Hand Tools <-> Kitchen Supplies Total 2240.5902.0000 Misc. Equip. (under $300, Total. Total Expenses Revenue 1424.0000.0000 SALE OF SERVICES - FIRE <-> Highway 401 related calls ( out of our area ), fire alarm inspections and reports, Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies. Total 1424.0000.0000 SALE OF SERVICES - FIRE 2240.9990.0000 Other Revenue <-> Re-im-bursement of training conducted by OPG Total 2240.9990.0000 Other Revenue Total. Total Revenues Net Expenses $2,000 $5oo $31,986 $8,517,505 $8,517,505 ($60,000) ($6O,OOO) ($28,500) ($28,500) ($88,5oo) ($88,500) $8,429,005 177 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 3t, 2002 2320 Roads Ru. Date: 2/28120032:16 PM Re )art Name: Current Bud 2002 2002 NCREASE, 2003 % CHANG~ YTD Actuals BUDGET (DECREASE) : BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages i 1,209,138 ........ . ~ e 1,241,377 43,254 1,284,631 3.48 1200 Overtirne 63,5821 8 F --~-:- ~ o 0,000 0, 80,000 0.00 Fo 1400 Employer Contributions · 214.710~ 292,024: 4.466 296 490 1.53% 1900 Uniforms 16,057 10.000' 2 000 12,000 20 00% 477 5001 0i~ 500 0.00% 21 10 Travel 2131 Cellular Phones & Pagers 3 042 5 000 515'~ , 10.30% 2140 Telephones 0 0 5,340' 5,340 QO0 2220 Subscnpt~on & Pubhcat~ons 0 150 0 . t50 0.00% 2340 Sem nars & Educat on 162 4 140 ( 1 140) 3 000 -27 54% 2370 Insurance Premium 62,555 92 200 0 92 200 0.00% 2371 Ins. Deductible : 19,530~ 15 000 0~ ~ 5 0-~ 0.00% 2394 Recpt Prom & Sp Events i 450 1 O0 0 -'~ 1-~-~ 0 00% 2395 Memberships 1,8601 1,735. 0 1,735 0.00 ~'° 2396 Photo, Mapping, Printing 2407 Roads Repair &Mtce 878,575 963,. 180' 0 963,180 0.00 '~° 2409 Highway Aids - Repair Maint. 107,419 119700 0' 119700 0.00~ 2435 Build Repairs &Mtce 130,640 129 000 0 129,000 0 00% 2457 Veh- Repa rs & Maintenance 149 497 140 000 10 000 7 14% 2478 Misc Equip Repairs 97,516i 87,650 0: 87,650 0.00% 2678 Rental Misc Equip 322 515 (515) 0 -100.00% O 5300 Stationery & Office Supplies 667 400 100. 500 25.00 Ye 5640 Small Tools 1,837 2,000 0 -'-2.000i 0.00% 5900 Gas, Oil Tires 115.723 155,0001 0'~' - '-%:~'~,,~ ~, o . , : t55,000~ 0.00 Ye 5902 Misc Equip & Tools (under $500) i 1,490 2,060 0 ....... ~- o 2 060 0.00 Total EXPENDITURES 3,075,400 3,342,031 64 020 3 406 051 1.92% REVENUES 9990 Other Revenue ( 33,701)' ( 40,000): 0 .... ]~-~' ~ 0.00% 9991 Misc. Roads Cap. Constr. ' 0' (27,000) ( 23 000) ( 50 000) 85.19% ; Total REVENUES ( 33,701)! (67,000) (23,000) ( 90 000) 34.33% Net ' 3,041,699' 3,275,031 41 020. 3 316,051 1.25% 178 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Rue Date: 2/28/2003 2:20 PM 2320 Roads 2002 BUDGET Report Name: Three Year Budget Summary 2004 2005 BUDGET, BUDGET 1.241.377 80,000 ..... 292,024-' 10,000 - 5OO 5.000 0 150 4.140 - -- 150 1.370.4OO 80 000 326 165 12.180 1.015 5,598 5,420 152 3,045 1,379,490 80.000 355.785 12,424 1,035 5.710 5,528 155 3.106 EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 insurance Premium 2371 Ins. Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2407 Roads Repair & Mtce 2409 Highway Aids - Reoair Maint 2435 Build Repairs &Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5640 Small Tools 5900 Gas. Oil Tires 5902 Misc Equip & Tools (under $500) Total EXPENDITURES~ REVENUES 9990 Other Revenue 9991 Misc. Roads Cap. Constr. Total REVENUES Net 92 200---- 15,000 100]-- 1,735 300 305 92; 93,583 95 455 15,225 15,530 1 O0 I O2 1 O4 1,735 1,761 1.796 311 963.180 119,700-- 129.000 140,OO0 87.650- 515 4OO 2.060 3,342 977,628 121,496~ 130.935 152,250 88.965 O' 5O8 2,030 157 325 2,091 997,181 123,926 133,554 155,295 90.744 0 518 2.071 160.472 2,133 3,548,179 3,622,323 (40,000 (27,000) (67,000) 3,275,031 (40,600 (5O,75O) (41,412) ( 51,765 (91,350) (93,177 3,456,829 3,529,146 179 City of Pickering 2003 Background Information 2320 Roads Run Date: 2/28/2003 2:10 PM Reoort Name: Backaro.nd Info. with Totals 2003 BUDGET Expenses 2320.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Winter Stand-by <-> New position - Skilled Labourer - 2080 hrs. Pay Grade 13 <Deferred by TJQ> to 2004 2320.1200.0000 Overtime <-> Winter Control <-> Special Events <-> Emergency Call-in <-> Contract Supervision & Misc. Over[ime Total 2320.1100.0000 Salaries & Wages Total 2320.1200.0000 Overtime 2320.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2320.1400.0000 Employer Contributions Total 2320.1900.0000 Uniforms 2320.1900.0000 Uniforms <-> As per the Collective Agreement 2320.2110.0000 Travel <-> Provision for mileage charges and meal allowances as per collective agreement <Reduced by TJQ> Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones <-> Pay cellular phone expenses for 5 staff <-> Pagers for road staff during winter control Total 2320.2131.0000 Cellular Phones 2320.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2320.2140.0000 Telephones 2320.2220.0000 Subscriptions & Publications <-> Allowance for standards, regulations and legislation, reference materials Total 2320.2220.0000 Subscriptions & Publications 2320.2340.0000 Seminars & Education <-> Safety Training for confined space entry - 9 staff <-> Job related seminars <-> Heavy Equipment training <-> Defensive Driving Course - 10 staff <Reduced by TJQ> Total 2320.2340.0000 Seminars & Education 2320.2370.0000 Insurance Direct <-> Insurance Premium 2320.2371.0000 Self Insurance Total 2320.2370.0000 Insurance Direct $1,267,481 $17,150 $49,67O ($49,670/ $1,284,63t $60,000 $4,000 $8,00O $8,0OO $80,000 $296,490 $296,49O $12,000 $12,000 $1,000 ($5oo) $5oo $5,OOO $515 $5,515 $5,340 $5,340 $150 $150 $540 $1,360 $3,000 $600 ($2,500) $3,000 $92,2OO $92,200 City of Picketing 2003 Background Information 2320 Roads Run Date: 2/28/2003 2:10 PM Ret}orr Name: Backaround Info. with Tulals 2003 BUDGET <-> Insurance Deductible 2320.2394.0000 Recpt,Prom.&Sp. Ev.,Gen <-> Recpt, Promo Total 2320.2371.0000 Self Insurance Total 2320.2394.0000 Recpt,Prom.&Sp. Ev.,Gen 2320.2395.0000 Memberships <-> Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Supervisor, Roads/Roads Inspector <-> Ontario Assoc. of Road Supervisors (1) Supervisor, Roads <-> Durham Public Works Association (1) Supervisor, Roads <-> Ontario Good Roads Association (City Membership) (Increase from 2001) Total 2320.2395.0000 Memberships 2320.2396.0000 Photo,Mapping,Printing <-> Film and developing (Road Hazards, Pre-Construction pictures etc.) Total 2320.2396.0000 Photo,Mapping,Printing 2320.2407.0000 Roads-Repair & Maintenance <-> Granular A/Limestone <-> Asphalt incl. Asphalt Patching Program <-> Liquid Calcium Contract and Flake Calcium purchase <-> Winter Sand <-> Winter Salt <-> Topsoil and Sod <-> Culverts (partially offset by revenue) <-> Curb Cutting Contract (primarily offset by revenue) <-> Catchbasin Cleaning Contract <-> Storm Septor Manhole Cleaning Contract (completion of 2000 contract) <-> Large & Small Equipment Rentals <-> Easement Charges <-> Catchbasin and Manhole Repair Materials <-> Storm Sewer Repairs (Repairs required as determined by video inspection program) <~> Sewer Flushing and Inspection Program - the amount budgeted will translate into another 8,000 m of sewers being cleaned and inspected - Ongoing program <-> Shared Road Maintenance (boundary roads) <-> Neighbourhood Issues (grading, fencing, retaining walls, disposal of illegally dumped waste) <-> Miscellaneous Items (hardware, lumber, concrete, consultants, testing etc.) <-> Sidewalk maintenance supplies (concrete, formwork, expansion joint material) <-> Bridge and Structures needs analysis (partial update done in 2000) (Legislated requirement) <Reduced by TJQ> Total 2320.2407.0000 Roads-Repair & Maintenance 2320.2409.0000 Highway Aids-Repair & Maintenance <-> CN/CP Railroad Signal Charges - increase due to new gate installation at Rosebank Rd. & Townline Rd. <-> Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS <-> Misc. signs incl. hardware & posts <-> Line Painting and Street Print Contract and purchased materials $15,000 $15,000 $100 $100 $330 $75 $130 $1,200 $1,735 $3OO $3OO $160,000 $93,000 $70,00O $30,00O $350,000 $8,24O $20,600 $12,360 $12,875 $5,OOO $60,000 $6,200 $12,360 $7O,OOO $16,000 $3,090 $10,300 $8,755 $30,600 $7,50O ($23,700) $963,180 $31,965 $25,000 $32,50O $35,75O 181 City of Pickering 2003 Background Information 2320 Roads Run Date: 2/28/2003 2:10 PM Report Name: Backoround Info. with Totals 2003 BUDGET <-> Flourescent yellow - green school crossing signs - subject to MTO or Council approval - re: new standard <Reduced by TJQ> Total 2320.2409.0000 Highway Aids-Repair & Maintenance 2320.2435.0000 Building Repairs & Maintenance <-> Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2320.2435.0000 Building Repairs & Maintenance 2320.2457.0000 Vehicle-Repair & Maintenance <-> Repair and maintenance of (20) Roads Division Licensed vehicles <-> Retrofit dump truck with computerized salt metering - cab unit Total 2320.2457.0000 Vehicle-Repair & Maintenance 2320.2476.0000 Off Mach/Eqpt-Rprs & Maintenance <-> Repairs to misc. office equipment Total 2320.2476.0000 Off Mach/Eqpt-Rprs & Maintenance 2320.2478.0000 Misc. Equipment Repairs & Maintenance <-> Repair and maintenance of equipment Total 2320.2478.0000 Misc. Equipment Repairs & Maintenance 2320.5300.0000 Stationery & Office Supplies <-> Misc. stationary supplies Total 2320.5300.0000 Stationery & Office Supplies 2320.5640.0000 Small Tools <-> Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools 2320.5900.0000 Gas, Oil, Tires Etc. <~> Operation of Road Division Vehicles and Equipment (diesel and gasoline) Increase reflects 2000 estimated actuals. Total 2320.5900.0000 Gas, Oil, Tires Etc. 2320.5902.0000 Misc. Equip. (under $300. <-> Sundry consumable items such as tape measures, survey stakes, spray paint, cameras, batteries Total 2320.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Reven u e $8,500 ($14,015) $119,700 $129,000 $129,000 $140,000 $10,000 $150,000 $1oo $1oo $87,55O $87,55o $5oo $5oo $2,OOO $2,OOO $155,000 $155,000 $2,060 $2,060 $3,406,051 $3,406,051 2320.9990.0000 Other Revenue <-> Revenue from Curb Cuts and Driveway Entrances Total 2320.9990.0000 Other Revenue 2320.9991.0000 Misc. Roads Cap. Constr. <-> Capital construction revenue will depend on final Council approval of capital projects Total 2320.9991.0000 Misc. Roads Cap. Constr. Total. Total Revenues ($40,000) ($40,000) ($5o,ooo) (sso,ooo/ ($90,000) ($90,000) 182 City of Pickering 2003 Background Information 2320 Roads Run Date: 2/28/2003 2:10 PM Ret~ort Name: Backaround Info. with Totals 2003 BUDGET Net Expenses $3,316,051 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2290 Mun. Prop. & Eng. & Admin. Run Date : 2/28/2003 2:16 PM Report Name: Currant Budc et 2002 2002 INCREASE 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES , '~'" 1100 Salaries & Wages i 594,860 687,874' 189.709'-' -'- 27.58% 1200 Overtime 36,5271 15,0001 0 ;: 15i000 0.00% Employer Contributions 108,118 155,335 28,305 ~-- 18.22% 1 400 1800 Conferences 70 1,350 400 I 750 29.63% 1900 Uniforms 549 1,000 0 0.00% 2110 Travel ' 2,522' 1,600' 0:~ ~ 0.00% 1 2131 Cellular Phones & Pagers ; 4,679 4,0001 0'. 4 000: 0.00% 2140 Telephones ' 01 01 12 200 ' 12,2013 0.00°/ 2220 Subscription & Publications ' 788 575 25! ....... ~,-,,, o i uuu 4.35 ¥o 2340 Seminars & Education i 1,938' 2 995 1,505~ 4 500 50.25% 2370 Insurance Premium 906 2 460; 0-- 2 460 0 00% 2371 Ins. Deductible ~ 268 6,000 0 ~ 6,000 0.00% 2392 Consulting & Professional : 9,065. 7,660i 36 790'. 4.4,450' 480.29% 2394 Recpt, Prom & Sp Events ' 494 200! 25 225 12.50% 2395 Memberships 1,6551 2,795 860~ 655 30.77% 2396 Photo, Mapping, Printing ' 119 300r 50 350 16.67% ! ' 2457 Veh~ Repairs & Maintenance ~ 4,002' 2,200. 800 3 000 36 36% 2478 Misc Equip Repairs 0 400! 1 ..600~ 2,000 400.00% 2481 Other Fix. Assets Rep & Mtce. 0! 0 01~- ' O 0.00% , 2678 Rental Misc Equip 0 50 0;-- 50 0.00% 5300 Stationery & Office Supplies 5,702~ 5,000 0 5,000 0.00°,4 5302 Forms 505 500 0: 50~ 0.00% 5900 Gas, Oil Tires ~ 3,335 6,000~ e (1,000) 5,000 -16.67 Ye O 5902 Misc Equip & Tools (under $500) r597 550; (250) 300 -45.46 Ye Total EXPENDITURES 776,699 903,844 271 019 1,i74,863 29.99% REVENUES 1430 Sale of Services-Public VVorks ' (2.996) ( 1,000)' 0 "- '-~":1-~ 0.00% Total REVENUES (2,996) ( 1,000)' 0 ( 1,000) 0.00% Net 773 703' 902,844 271,019"-~--'~173,~ 30.02% Salaries & Waqes - Account 1100 · The increase in salaries is mainly due to the transfer of the following two positions: 1. Transfer of Supervisor of Facilities to Municipal Property & Eng. Admin ($61,630.) 2. Transfer of Support Clerk position ($44,283.) City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2128/2003 2:20 PM 2290 Mun. Prop. & Eng. & Admin. Report Name: Three Year Budget Summary 2002 20031 2004 2005 UDGET BUDGET B . BUDGET BUDGET EXPENDITURES . 1100 Salaries & Wages · 687.874;~--%- ..... 922,226' 935,946 1200 Overtime 15,000 15;000~ 15,000 15.000 1400 Employer Contributions ; 155,335'-~ ......... ~3,64~ 203,480 2231205 1800 Conferences ! 1 350;~~ I 75-~ 1 776 1 812 1900 Unforms I 000 1 01 ' , . 1,000 , 5 1,03_ 2110 Travel ' 1.600~--~-~---~-~600 ' 1,624 1,656 2131 Cellular Phones & Pagers · 4 000 ...... 4 0607 4 141 2140 Te ephones 07 .;,;;. t 2,~rO0 12,383 12,631 2220 Subscription & Publications ' 575--'-- ~ 609' 621 2340 Seminars & Education 2,995:4,500 4,568 4,659 2370 Insurance Premium ' 2,460 -~ 2,460 2.497* 2 547 2371 Ins. Deductible 6,000~ .. 6 000 6,090 6,212 2392 Consulting & Professional ~ 7,660-~ 45,1171 46,019 2394 Recpt, Prom & Sp Events ' 200: "-' 2~-~ 228~, 233 2395 Memberships · 2,795 ~ 3,855 3,710 3,784 2396 Photo, Mapping, Printing 300'. ',,;, 350 355J 362 2457 Veh-Repairs & Maintenance ' 2,200 ~-'-7 ~ 3,045; 3,106 2478 Misc Equip Repairs ' 400 -~'i'~ 2.030! 2,071 2678 Rental Misc Equip 50 -~ 51 52 5300 Stationery & Office Supplies i 5,000?, ' ---"~ 5,0--00~ 5 075' 5 177 5302 Forms 500 500 508 51~ 5900 Gas, Oil Tires 6,000:~-~ ......... (~ 5.075 5,177 5902 Misc Equip & Tools (under $500) 550r~-~ ...... ~ .... 305 311 Total EXPENDITURES 903,844:, ,lit74,863 1,240,827 1,276,275 REVENUES i ' i 1430 Sale of Services-Public Works ' ( 1 000)! ....... ~ ,0~ ' (1,015) ( 1,035 Total REVENUES ( 1 000)( 1,000) (1,015) (1,035) Net 902,844'~'--~-~*'~ 1,239,8121 1,275,240 City of Picketing 2003 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date: 2~28~2003 2:10 PM Ret)orr Name: Backc~round Info with Totals 2003 BUDGET Expenses 2290.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer of one position from Operations and Emergency Services <-> Transfer of one position from Property Maintenance Total 2290.1100.0000 Salaries & Wages 2290.12000000 Overtime <-> Design and Construction <-> Traffic and Street-lighting <Reduced by TJQ> Total 2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2290.1400.0000 Employer Contributions 2290.1800.0000 Conferences <-> Ontario Parks Association Trade Show <-> Ontario Traffic Conference - Supervisor, Traffic & Waste Mgmt. <-> Recycling Council of Ontario Conference - Supervisor, Traffic & Waste Mgmt. Total 2290.1800.0000 Conferences 2290.1900.0000 Uniforms <-> As per the Collective Agreement <Reduced by TJQ> Total 2290.1900.0000 Uniforms 2290.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2290.2110.0000 Travel 2290.2131.0000 Cellul.ar Phones <-> Cell phone expenses for 6 staff Total 2290.2131.0000 Cellular Phones long distance, monthly rate and allocation for new 22902140.0000 Telephones <-> This expense consists of: telephone system. Total 2290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publications <-> Reference material, standards, regulations, Autocad publications, safety legislations Total 2290.2220.0000 Subscriptions & Publications 2290.2340.0000 Seminars & Education <-> Engineering Management Better Business Writing - U of T - Supervisor, Municipal <~> Training for confined space entry - 3 staff <-> C.S. Anderson Road School <-> Municipal Engineers Association - Sewer Design Course <-> Municipal Engineers Association - Watermain Design Course <-> Municipal Management Institute - Supervisory Skills - Supervisor, Municipal Works <-> Arborist Certification Program <-> Ontario Assoc. of Landscape Architecs Seminar $771,670 $61,630 $44,283 $877,583 $2O,OOO $5,OOO ($1o,ooo) $15,000 $183,640 $183,640 $550 $600 $6OO $1,750 $2,OOO ($1,000) $1,000 $1,600 $1,600 $4,OOO $4,OOO $12,200 $12,200 $6oo $6O0 $1,000 $2OO $85O $8OO $800 $3OO $35O $5OO 186 City of Pickering 2003 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date: 2~28~2003 2:10 PM I~r~ort Name: Backomund Infr~ with Totals 2003 BUDGET Waste <Reduced by TJQ> <Deleted by TJQ> <Deleted by TJQ> <Deleted by T JO> <Reduced by TJQ> Autodesk Workshop Leadership Skills - Durham College - Traffic Tech Misc. courses and seminars ( to be itemized for final submission) University of Toronto - Traffic Engineering course - Supervisor. Traffic & Waste Ontario Traffic Conference - Technical Seminar (2 staff) Class Database Training - Clerk, Technical Support Services Waste Management Training - Clerk, Technical Services C.S. Anderson Road School - Traffic Operations & Safety - Supervisor Traffic & Mgmt. Municipal Management Institute - 2 courses - Supervisor Traffic & Waste Mgmt. Misc. courses and seminars University of Toronto Waste Management Training Municipal Management Institute 2290.2370.0000 Insurance Direct <-> Insurance Premium 2290.2371.0000 Insurance Direct Payment <-> Insurance Deductible 2290.2392,0000 Consultive & Professional Total 2290.2340.0000 Seminars & Education Total 2290.2370.0000 Insurance Direct Total 2290.2371.0000 Insurance Direct Payment Consulting services for reports on stormwater, computer modeling Centralized Collision Reporting Program (shared services with Region of Durham) Preparation of Reference Plans for land conveyance purposes. AADT Traffic Count Program Hiring of surveyor for various projects Total 2290.2392.0000 Consultive & Professional 2290.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Durham Region Public Works Officials <-> Utilities Coordination meetings Total 2290.2394.0000 Recpt,Prom. & Sp. Ev..Gen 2290.2395.0000 Memberships <-> Association of Professional Engineers of Ontario (1) Division Head <-> Association of Technicians and Technologists (6) Supervisor, Municipal Works /Construction Inspector/Construction & Design Technician/Supervisor, Traffic & Waste Mgmt./Traffic Technician/Coordinator Traffic Engineering <-> Durham Public Works Association (1) Supervisor, Municipal Works <-> Municipal Engineers Association (1) - Division Head <-> Institute of Traffic Engineers (3) - Supervisor, Traffic & Waste Mgmt.rrraffic Technician/Coordinator, Traffic Engineering <-> Autodesk User Group International (AUGI) (2) Engineering Design & Systems <-> Greater Toronto Transportation Conference (1) - Traffic & Waste Management <-> Ontario Association of Landscape Architects - Coordinator Parks & Landscape Development <-> Ontario Municipal Management Institute - Supervisor, Municipal Works $300 $35o $1,5OO $825 $4OO $1,000 $1,000 $75O $5oo ($t,ooo) ($825) ($1,000) ($500) ($3,600) $4,500 $2,46O $2,460 $6,000 $6,000 $6,250 $2,70O $3,ooo $2,500 $3O,OOO $44,450 $125 $100 $225 $145 $93O $130 $7O $7OO $140 $200 $35O $75 187 City of Picketing 2003 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date: 2~28/2003 2:10 PM Name.: Backoround Info with Totals 2003 BUDGET <-> Association of Road Supervisors - Construction InspectodCoordinator <-> Ajax-Pickering Toastmasters Club - Traffic Technician <-> Canadian Institute of Planners - Coordinator, Landscape and Parks Development <-> Ontario Traffic Conference (3) Supervisor, Traffic & Waste Mgmt.fTraffic Technician/Coordinator Traffic Engineering <-> Recycling Council of Ontario - Supervisor, Traffic & Waste Mgmt. Total 2290.2395.0000 Memberships 2290.2396.0000 Photo,Mapping,Printing <-> Film & developing Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintenance <-> Repairs to division utility vehicles: (3) Total 2290.2457.0000 Vehicle-Repair & Maintenance 2290.2478.0000 Misc. Equipment Repairs & Maintenance <-> Cameras, cellular phones, radar gun, gas detectors and Traffic Counting Classifier. Replacement of rechargeable battery packs for the above equipment Total 2290.2478.0000 Misc. Equipment Repairs & Maintenance 2290.2678.0000 Misc Equipment Rentals <-> Miscellaneous Rentals Total 2290.2678.0000 Misc Equipment Rentals 2290.5300.0000 Stationery & Office Supplies <-> Includes plotter pens and accessories, bond roll paper, mylar stock, day to day stationary and office supplies, print cartridges for colour printer and black printers, folders Total 2290.5300.0000 Stationery & Office Supplies 2290.5302.0000 Forms <-> Various forms such as road occupancy permits, receipts and materials testing reports Total 2290.5302.0000 Forms 2290.5900.0000 Gas, Oil, Tires Etc. <-> For Division's vehicles. 2290.5902.0000 Misc. Equip. (under $300. Total 2290.5900.0000 Gas, Oil, Tires Etc. Various sundry items such as spray paint, small tools, Total 2290.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue 1430.0000.0000 SALE OF SERVICES-PUB WK <-> Miscellaneous charges Total 1430.0000.0000 SALE OF SERVICES-PUB WK Total. Total Revenues Net Expenses $165 $100 $35O $200 $100 $3,655 $35O $35O $3,000 $3,OOO $2,OOO $2,OOO $5O $5O $5,ooo $5,OOO $5OO $500 $5,OOO $5,000 $300 $3O0 $1,174,863 $1,174,863 ($1,000) ($1,000) ($1,000) ($1,ooo) $1,173,863 188 City of Picketing 2003 Current Budget ( $ ) YI'D Actuals as of December 31, 2002 2132 Property Maintenance Run Date: 2/28/2003 2:16 PM R( ~ort qame: Current Bud eT 2002 2002 INCREASE 200~ % CHANGI~ YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. , , , 2002 EXPENDITURES 1100 Salaries & Wages , 156,085 182,395 (38,792) 143,603 -21.27 Fo 1200 Overtime ~ 11,673! 10,000: 0 ..... ~-' ~ 0.00% 1400 Employer Contributions ' 31,057[ 42,519: ( 7,662)'--~-~' -18.02% · ' ! .......... ~ X o 1900 Umforms 11 1,360 0 1,360 0.00 Fo 2131 Cellular Phones & Pagers ' 707i 500 O' 500 0·00% 2340 Seminars & Education, Oil 1001 100:.~- 200 100.00% 2437 Tree Maintenance 48 432j 5o,ooo o 50,000 o.oo% 2438 Lighting & Repair Maint. 3 233! 2 000 25 000: 27,000 1250.00% 2457 Veh- Repairs & Maintenance 7,116 5,000 0 5,000 0.00% 2478 Misc Equip Repairs ' 3,472 7,000! 01~ 7,000 0~00% 2482 Grounds Upkeep ' 2,250~ 5,000 0 5,000 0.00% 2678 Rental'Misc Equip ' 4,294 10,000 5,000~ 15,000 50.00% 5900 Gas, Oil Tires 8,905; 10,000' 2,000: : 12,000 ' '20.oof~ 5902 Misc Equip & Tools (under $500) ~ 349; 500 0~- ~0-~ 0.00°( ' Total EXPENDITURES 277,575 326,374[ (14,354). 3t2,020 -4.40°,4 9990 Other Revenue ' ,i ( 2,920)I (5,000) 0 ,, ( 5 eeO) 0.00% Total REVENUES' (2,920) (5,000) 0 ( 5 000) 0.00°,4 Net 274,655i 321,374, ( 14 354) : 307i020 -4.47°,4 Salaries & Wages - Account 1100 Transfer of Support Clerk position to Municipal Property & Eng. Admin ($44,283.) City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ Run Date: 2/28/20032:20 PM 2132 Property Maintenance Repod Name: Three Year Budget Summary 2002 ,: 2003 2004 2005 , BUDGET BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 182,395 143,603 147,870 148,950 1200 Overtime ' 10,000] 10,000: 10,000 1400 Emp oyer Contrbutons ' 42 519]-~ ,~4,857 38 205 41 548 1900 Uniforms 1 ,360 1,360 1,380 1,408 2131 Cellular Phones & Pagers ; 500 508 5t8 2340 Seminars & Educat'on . 100~ 200 ' 203' 207 2437 Tree Maintenance 50 0001 50,000 50,750 51,765 2438 Lighting & Repair Maint. 2,000 27,000 27 405~ 27 953 2457 Veh - Repairs & Maintenance ' 5,000' 5.000 5,075 5,177 2478 Misc Equip Repairs i 7,000?F~' ~-~ 7,105;' 7.247 2482 Grounds Upkeep · 5,000 'r~ 5;0~~ 5,075] 5,177 2678 Rental Misc Equip ' 10,000. 15!000 15,225 15 530 5900 Gas, Oil Tires : 1 O, 000 12,000 12,180~ 12,424 5902 Misc Equip & Tools (under $500) 500~ 500 508 518 REVENUES Total EXPENDITURES 326 374; ': 312,020: 321 ,489!~ 328,422 9990 Other Revenue ( 5 000)~ ~ 00) (5,075) (5,177) Total REVENUES" ( 5 000) ( 5 000) (5,075) ( 5,177' ' 321 374 307,020)t 316,414, 323,245 Net , City of Pickering 2003 Background Information 2132 Property Maintenance Run Date: 2/28/2003 2:10 PM IRe[~ort Name: Backoround Info with Totals 2003 BUDGET Expenses 2132.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Transfer of one position to Municipal Property and Engineering - Administration <-> (2) Term Employees (1,386 hrs. approx, x 18.70 hrs.) x 2 <Deleted by TJQ> (2) Term Employees <-> (2) Additional Summer Students (686 hrs. approx, x 12.39) x 2 <Deleted by TJQ> (2) Additional Summer Students Total 2132.1100.0000 Salaries & Wages 2132.1200.0000 Overtime <-> Winter Control <-> Emergency Call-in <-> City Events Total2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2132.1400.0000 Employer Contributions 2132.1900.0000 Uniforms <-> As per the Collective Agreement Tota12132.1900.O000 Uni~rms Total 2132.2131.0000 Cellular Phones 2132.2131.0000 Cellular Phones <-> Cell phone charges 2132.2340.0000 Seminars & Education <-> Cover workshops, seminars & safety education Total 2132.2340.0000 Seminars & Education 2132.2437.0000 Tree Maintenance <-> For pruning and removal of dead and dangerous trees -- reflects the need to maintain mature trees. Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. <-> To cover maintenance, repairs and replacement of walkway and morality lighting Total 2132.2438.0000 Lighting Repair & Maint. 2132.2457.0000 Vehicle-Repair & Maintenance <-> Repairs and maintenance of vehicles Total 2132.2457.0000 Vehicle-Repair & Maintenance 2132.2478.0000 Misc. Equipment Repairs & Maintenance <-> Repair and maintenance of equipment Total 2132.2478.0000 Misc. Equipment Repairs & Maintenance 2132.2482.0000 Grounds Upkeep <-> Maintenance costs of sidewalk, boulevard, and walkway, Misc. repair (sod,fence) Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Misc Equipment Rentals <-> Rental of equipment and vehicles for specific length of time as required. <Reduced by TJQ> $187,886 ($44,283) $51,86O ($51,860) $17,010 ($17,010) $143,603 $6,OOO $1,000 $3,OOO $1o,ooo $34,857 $34,857 $1,360 $1,360 $5OO $5OO $200 $200 $50,0O0 $50,OOO $27,000 $27,OOO $5,00O $5,OOO $7,OO0 $7,OOO $5,OOO $5,000 $20,000 ($5,00O) 191 City of Pickering 2003 Background Information 2132 Property Maintenance Run Date: 2~28/2003 2:10 PM Report Name: Backoround Info with Totals 2003 BUDGET Total 2132.2678.0000 Misc Equipment Rentals 2132.5900.0000 Gas, Oil, Tires Etc. <-> For vehicles and equipment Total 2132.5900.0000 Gas, Oil, Tires Etc. 2132.5902.0000 Misc. Equip. (under $300.) <-> First Aid and Safety supplies (replacement), Small hand tools (replacement) Total 2132.5902.0000 Misc. Equip. (under $300.) Total. Total Expenses Revenue 2132.9990,0000 Other Revenue <-> Summer and Winter maintenance at Police Station Total 2132.9990.0000 Other Revenue Total. Total Revenues Net Expenses $15,000 $12,000 $12,000 $5OO $5oo $312,020 $312,020 ($5,ooo) ($5,ooo) ($5,ooo) ($s,ooo) $307,020 192 2230 Crossing Guards City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Run Date: 2/28120032:16 PM et 2002: YTD Actuals] 2002; BUDGET( EXPENDITURES 2399 Outside Agency Serv Total EXPENDITURES Net 2f7,542 240,000 46 277,542 240,000i 46,00C 277 542 240,000 461000~ 19.17% 19.17% 19117% 193 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 212812003 2:20 PM 2230 Crossing Guards Report Name: Three Year Budget Summary 2002 ;; 2~0~ 2004 200~ i BUDGET BUDGET BUDGE'f i 2 EXPEN DITU RES 2399 OUtside Agency serv ' 240:000-'~ 290` 90 2961096 Tots EXPENDiTuRES, 240 000 eeo 290,290 296,096 Net i 240,000~-;; ~ 290,290 :296'096 2230 Crossing Guards City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Reoort Name: Backoround Info with Totals 2003 BUDGET Expenses 2230.2399.0000 Outside Agency Services <-> Contract with Adecco employment agency. The increase reflects 2002 estimated actuals and provides for a CPI increase for the 2003 contract, Total 2230.2399.0000 Outside Agency Services Total. $286000 $286,000 $286,OOO Total Expenses $286,000 Revenue Total Revenues NetExpenses $286,000 195 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 LI ~ H ~,,/;" ~'S Run Date: 2/28/2003 2:16 PM 2325 Street N~ Current Bud~ i i 2oo2 EXPENBITURES ! ; 24~8 Misc Equip Repairs i 1011513 1451000 1.800i~ 1124-°'4 5530 Utilities: Hydro i 378,638! 3361000l, 0.00% Total EXPENDITURES 480,151 481,000 1,800 O. 37°/~ ,,let ' 480,151' 4-81,000i 1,800 0.37% 196 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2325 Street Lights Report Name: Three Year Budget Summary BUDGET; BUDGET EXPENDITURES i 45. 000-' 147,175 150,1i 9 2478 Misc Equip Repairs 5530 Utilities- Hydro 336 341,040 347,86i T0tai ExPENDiTURESi 481 000 ; ;~82 8~01 488,215:' 497,980 Net 481 0001- 4~8 ~5: ' 497,980 197 2325 Street Lights City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Renort Name: Backaround Info with Totals 2003 BUDGET Expenses 2325.2478.0000 Misc. Equipment Repairs & Maintenance <-> Monthly repairs on existing streetlights by Veridian, including labour, vehicle, material costs for replacements and U/G cable repairs. <-> Streetlight Patrols (provided by City Parking Control Officer)($1,400 X 12 mths) <~> Veridian connections pole replacement program that affects existing streetlights. Misc. locations (TBA by Veridian) Total 2325.2478.0000 Misc. Equipment Repairs & Maintenance 2325.5530.0000 Utilities- Hydro <-> Monthly bill for streetlight energy charges Total 2325.5530.0000 Utilities - Hydro Total. $115 000 $16,800 $15,000 $146,800 $336,000 $336,000 $482,8OO Total Expenses $482,800 Revenue Total Revenues Net Expenses $482,800 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2430 Solid Waste R,. Date: 2/28/20032:16 PM Re ~ort Name: Current Bud, et EXPENDITURES 22i0 AdvertiSing i i0,466 19,000 i~'d 0.00% 2393 Recycling Collection i 208,582 250,500 ( 225 500 ]89.82% 2397 Compost Coilection , 27o.738i 320,324[ 5,6Ol 1.75% 2398 Garbage COllection 1,161,77o 1,o79,597 69 6.42% TOtal EXPENDITURES 1,651,5551 1,669,421 ( 150,106)]; ;;1:;51;9; 3~ 5 -8.99% ; i I Net ; 1,651,555 1,669,42i ( 150,106) -8.99% City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2~28~2003 2:20 PM 2430 Solid Waste Report Name: Three Year Budget Summary E X P E N D I Z U R E S : 2210 Advertising j 9,0001 19,285 19,671 2393 RecYcling Collection [ 2501500! ;;; 2~ ~8 254,258[ 259,343 2397 cOmpoSt Collection i 320,324~ 325,i29 ' - 33i,632 1 ~ . 2398 Garbage Collection , 1,079,597 095 791 1,117,707 'Total ExPENDiTURES 1 669 421 1,694,463[ 1,728,353 669,421 i169~ 4.63 1 728 353 Net ' 1, 2OO 2430 Solid Waste City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Name: Backamund Info. with Totals 2003 BUDGET Expenses 2430.2210.0000 Advertising <-> Waste management calendar production, printing, delivery <-> Non-compliance tags <-> Pilot Programs/new initiative promotional activities Total 2430.2210.0000 Advertising 2430.2393.0000 Recycling Collection <-> Purchase of blue boxes <-> Environmental Promotion Days (Composters, Kraft Yard Bags, Compost) Total 2430.2393.0000 Recycling Collection 2430.2397.0000 Compost Collection <-> Curbside (18 collections x 85 tonnes/collection x $148.08/tonne) + G.S.T. Total 2430.2397.0000 Compost Collection 2430.2398.0000 Garbage Collection <-> Curbside Contract (9 mths. x 1750 tonnes/month x $51.36/tonne) + GS.T.(3 mths. x 1750 tonnes/month x 52.39) + GS.T. <-> Bulk Container Contract (34 service stops x 38 weeks x 10.73/service stop) + G.S.T. (34 service stops x 14 weeks x 10.94/service stop) + GS.T. <-> White Goods (9 months x avg. 20 tonnes/month x 51.36/tonne) + GS.T.(3 months x avg. 20 tonnes/month x 52.39/tonne) + G.S.T. Total 2430.2398.0000 Garbage Collection Total. Total Expenses Revenue $12,000 $2,OOO $5,OOO $19,000 $5OO $25,000 $25,500 $325,925 $325,925 $1,116,487 $19,643 $12,760 $1,148,890 $1,519,315 $1,519,315 Total Revenues Net Expenses $1,519,315 201 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2718 Parks Run Date: 2/28/20032:16 PM Report Name: Current Bud 2002 2002 INCREASE 2003 % CHANGe: YTD Actuals BUDGET (DECREASE) BUDGET'I 2003 VS. ~ ,,,,;,,. ,,, ...... 2002 EXPENDITURES ~ 1100 Salaries & Wages ' 987.185 976,586~ 27428: 1,004,0t4 2.81°4 1200 Overtime 2311371 30,000' 0 ~ ,000 0.00% 1400 Employer Contributions 152,504 222,456 (20,431) 202,025 -9.18% 1900 Uniforms 10,355 5,155 4,845 10,000 93.99% 2110 Travel ' 27' O' 0 0 0.00% 2131 Cellular Phones & Pagers ' 2,357 2,500 0 ; 2;500 0.00% 2140 Telephones ; O' O: 3,5301~ 3i5~0 0.00% 2340 Seminars & Education i 811. 1,500' O, 1,500 0.00% 2370 Insurance Premium i 30,570: 25,350 -- ~ 0.00% 2371 Ins. Deductible 3,082 5,000 0 5,000 0.00% 2395 Memberships 815 600 4 e O0 1,000 66.67 Ye 2396 Photo Mapping, Printing . , 1241 200:[ Oi 200 0.00% 2429 Parks Repairs & Maintenance : - r- o 30 236 25 000 25 000: 50,000 100.00 ~ 2435 Build Repairs & Mtce 45 836 50 000 0 : 50,O00 0 00% 2457 Veh - Repairs & Maintenance . 59.579, 40,000 0 40,O00: 0.00% 2478 Misc Equip Repairs . 52.004~ 42.000' 8.000'~ 50~ 19.05% 2482 Grounds Upkeep . 144,407 118,500 17,000 t35,500 14.35% 2678 Rental Misc Equip ' t8,143~ 37,535' I 500-~ 39,035 4.00% 5300 Stationery & Office Supplies ' -! 586 500 O. : : 500 0.00% 5510 Utilities - Water . 19.334~ 6,000* 4,000 -- 66.67% 5530 Utilities - Hydro ' 66,888' 32,000 3,000-- 35,000 9.38% 5900 Gas, Oil Tires ~ 61.401~ 58 500 6,500 7 ' 11.11% 5901 Fertilizer, Grass Etc. i 22,335' 30,000' 0 30~ 0.00% 5902 Misc Equip & Tools (under $500) . 8 157 8,000 1 480i ~ 18.50% 8960 Taxes Tenant 183,552 181,600 55,155;-- ~ '~'~i~ 30.370/° Total EXPENDITURES 1,923,425 1,898,982 137,407 2,036,389 7.24% REVEN U ES ; 9930 Rentals ' ( 11,742) . I 6,6oo)' o-- 0.00% Total REVENUES ( 12,042) O' O' -~ 0.00% 9990 Other Revenue ' ( 300) (6,600) 0 ( 6 60 0.00% Net ' 1,911,3831 1,892,382' 137,407' I 7'260'4 202 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2718 Parks RePort Name: Three Year Budget Summary 20021 2003 2004 2005 . BUDGET: .... :' BUDGE~ BUDGET BUDGE-f EXPENDITURES : ~ ' 1100 Satanes & Wages 976,586~ 1;004;0t4 1,127,875' 1,143,037 1200 Overtime ' 30,000 ~ 30,000 30,000. 30,000 1400 Employer Contributions 222 456 202 025 216,875 231,695 1900 Uniforms ' 5 155- ..... 10,000 10 150~ 10 353 2131 Cellular Phones & Pagers 2,500~ = ,.. 2,500 2,538: 2,589 2140 Telephones ; 0' .... ~- 3,530 3,5831 3,655 2340 Seminars & Education 1,500;~ ~500 1.523 1,553 2370 Insurance Premium 25.350 ...... 25,350 ' 25730, 26245 2371 Ins. Deductible 5 000 5~000 5.075 5,177 [ 2395Memberships 600:7:' ........ 1,00~(~ ' 1 015: 1 035 2396 Photo, Mapping, Printing r 200' 200 203 207 2429 Parks Repa,rs & Maintenance 25 000 50,000 50 750 51 765 2435 Build Repairs & Mice 50 000 50 000 50,750 51.765 2457 Veh- Repairs & Maintenance i 40.000 40,000 40,600 41.412 2478 Misc Equip Repairs 42,000 50 000 50 7501 51 765 2482 Grounds Upkeep 118,500. =i 35.500 137,533; 140,284 2678 Rental Misc Equip ~ 37,535 .......... ~- - 39,6211 40,414 5300 Stationery & Office Supplies 500 500 508 518 5510 Utilities-Water 6,0001 .... ~- ~ 10,1501 10.353 5530 utilities- Hydro 32,000 ~'?'- .... 35 000 35,5251 36,236 5900 Gas, Oil Tires 58,500 ....... ~;-~)'~ 65,975' 67,295 5901 Fertilizer, Grass Etc. t 30,000 ---~ .... 30,000 30,450 31,05c~ 5902 Misc Equip & Tools (under $500) 8 000 91480 9,622 9,814 8960 Taxes Tenant ' 181 600 236 755 240,306; 245.112 Total EXPENDITURES 1 898 982! 2 036 389 2,187,107, 2,233,338 REVENUES r 9930 Rentals ] ( 6,600 (6,699) (6,833) Total REVENUES ( 6 600) ( 6,600)1 ( 6,699)' (6,833) 1 892 382 ~-~ ............. 2! ' Net ' , 2,029,7891 2,180,408' 2,226,505 203 City of Pickering 2003 Background Information 2718 Parks Run Date: 2/28/2003 2:10 PM Re~ort Name: Back(:]round Info with Tolals 2003 BUDGET Expenses 2718.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> New position - Maintenance Worker - Pay Grade 10 <-> New position - Arborist - Pay Grade 13 <-> (6) Term employees - (1,386 hrs. approx. X 18.70) X 6 <-> (3) Additional Summer Students - (686 hrs. approx X 12.39) X 3 <Deferred by TJQ> to 2004 -~ New position - Maintenance Worker <Deferred by TJQ> to 2004 -- New position - Arborist <Deleted by TJQ> (6) Term Employees <Deleted by TJQ> (3) Additional Summer Students Total 2718.1100.0000 Salaries & Wages 2718.1200.0000 Overtime <-> Winter Control <-> Special Events <-> Emergency Call-in <-> Park Lighting Total 2718.1200.0000 Overtime 2718.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2718.1400.0000 Employer Contributions 2718.1900.0000 Uniforms <-> As per the Collective Agreement 2718.2131.0000 Cellular Phones <-> Cellular Phones for 3 staff Total 2718.1900.0000 Uniforms Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone expense. Total 2718.2140.0000 Telephones 2718.2340.0000 Seminars & Education <-> Cost of attendance for seminars, correspondence education and specialized training/certification. Confined space entry. (12 Staff) Equipment training & safety seminars. Defensive driving courses ( Health & Safety ) <Reduced by TJQ> Total 2718.2340.0000 Seminars & Education 2718.2370.0000 Insurance Direct <-> Insurance Premium Total 2718.2370.0000 Insurance Direct Total 2718.2371.0000 Self Insurance 2718.2371.0000 Self Insurance <-> Insurance Deductible 2718.2395.0000 Memberships <-> International Society of Arboculture $1,004,014 $44,283 $49,67O $155,580 $25,515 ($44,283) ($49,670) ($155,58o) ($25,515) $1,004,014 $18,000 $9,000 $1,500 $1,500 $30,000 $202,025 $202,025 $10,000 $10,000 $2,5oo $2,5OO $3,530 $3,530 $3,000 ($1,500) $1,500 $25,350 $25,350 $5,000 $5,000 $110 204 City of Picketing 2003 Background Information 2718 Parks Run Date: 2/28/2003 2:10 PM R~gr~rf Name: B~ckc~round Info with Totals 2003 BUDGET <-> Ontario Parks Association <-> Ontario Turfgrass Association <-> Miscellaneous <-> Organic Landscape Alliance <-> Ontario Association of Landscape Architects - Superintendant of Operations <Reduced by TJQ> Total 2718.2395.0000 Memberships 2718.2396.0000 Photo,Mapping,Printing <~> Film for taking photos for insurance claims Total 2718.2396.0000 Photo,Mapping,Printing 2718.2429.0000 Parks Repairs & Maintenan <-> To cover maintenance, repairs and replacement of outdoor electrcal and lighting (parks, walkways etc.) Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Maintenance <-> Caretaking supplies <-> Misc. Building supplies <-> Contracted repairs <-> Snow Removal <-> Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2718.2435.0000 Building Repairs & Maintenance 2718.2457.0000 Vehicle-Repair & Maintenance <-> Major Repairs (trucks) Increase reflects the higher cost of repairs due to an aging Total 2718.2457.0000 Vehicle-Repair & Maintenance 2718.2478.0000 Misc. Equipment Repairs & Maintenance <-> Repairs to large and small equipment (off road) Total 2718.2478.0000 Misc. Equipment Repairs & Maintenance 2718.2482.0000 Grounds Upkeep rental properties <-> Signs <-> Play Unit Maintenance <-> Aggregates <-> Plumbing maintenance <-> Paint Ball Diamonds (infield material & mound clay) Fencing (walkways, tennis courts and baseball backstops) Topsoil and Sod (including top dressing sports fields) Lumber Snow Removal (contrac.ted out) Flowers Shrubs and Trees Misc. Supplies Weed Spraying (contracted out) Concrete Wells - supply of bottled water, system maintenance and rental of chlorinators for 2718.2648.0000 Rec. Building Rentals Total 2718.2482.0000 Grounds Upkeep $320 $1oo $7O $25O $35O ($200) $1,000 $2OO $2OO $50,000 $50,000 $1,000 $6,000 $2,OOO $3,000 $38,OOO $50,000 $40,000 $4O,OOO $50,000 $50,000 $20,000 $1o,ooo $22 000 $10 000 $6 000 $15 000 $3 000 $1 5OO $5 000 $10.000 $2,OOO $4,000 $10,000 $5,OOO $7,OOO $5,OOO $135,500 City of Picketing 2003 Background Information 2718 Parks Run Date: 2/28/2003 2:10 PM Reoort Name: Backoround Info with Totals 2003 BUDGET Brougham Park Total 2718.2648.0000 Rec. Building Rentals 2718.2678.0000 Misc Equipment Rentals <-> Portable Washrooms <-> Vehicles (3) <-> Power tools and equipment (generators, augers) <-> Equipment for winter control Total 2718.2678.0000 2718.5300.0000 Stationery & Office Suppl <-> Provide staff with necessary stationary, pens, pencils, etc. 2718.5510.0000 Utilities - Water <-> Spray pad, irrigation 2718.5530.0000 Utilities - Hydro <-> Walkway and park lighting 2718.5900.0000 Gas, Oil, Tires Etc. <-> For vehicles and equipment Misc Equipment Rentals Total 2718.5300.0000 Stationery & Office Suppl Total 2718.5510.0000 Utilities - Water Total 2718.5530.0000 Utilities - Hydro Total 2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Fertilizer,Grass Seed,Weed <-> Fertilizer <-> Seed <-> Miscellaneous (Grub control, etc.) Total 2718.5901~0000 Fertilizer, Grass Seed,Weed 2718.5902.0000 Misc. Equip. (under $300. <-> Roller brushes, blades for chipper, flail mower and ball diamond drag, sundry items, cameras. Tree maintenance equipment (small hand tools). First Aid supplies, 45 gallons drums, wheelbarrows, locks for gated watercovers etc. <-> Excaliber overblade dust hood and blade guard <-> (2) Combination power paks - used to run cordless power tools (drills, circular saw, sander) Total 2718.5902.0000 Misc. Equip. (under $300. Total 2718.8960.0000 Taxes - Tenant Total. 2718.8960.0000 Taxes - Tenant <-> Conservation Authority <-> Frenchmans Bay Ratepayers <-> Ontario Power Generation <-> Pickering Harbour Company <-> Rosebank Reservoir Total Expenses Revenue 2718.9930.0000 Rentals - User Fees $35 $35 $15,000 $12,000 $2,ooo $10,000 $39,000 $5OO $5OO $10,000 $10,000 $35,000 $35,ooo $65,000 $65,000 $15,000 $1,500 $13,500 $30,000 $8,000 $56O $920 $9,480 $5,505 $6,175 $204,470 $7,360 $13,245 $236,755 $2,036,389 $2,036,389 206 City of Picketing 2003 Background Information 2718 Parks Run Date: 2/28/2003 2:10 PM N~me: Backaround Info with Totals 2003 BUDGET <-> 6 Tournaments @ $500 each. Fee applies to following parks - Kinsmen, Dunmoore, Rick Hull, Amberlea, Forestbrook, Major Oaks, Centennial <-> User Fees - Hydro Costs Tennis Courts - $200 per count per season. Fee applies to following courts - Sandy Beach, Dunmoore, Rosebank, Amberlea, Glendale, Maple Ridge Total 2718.9930.0000 Rentals - User Fees Total. Total Revenues Net Expenses ($3,000) ($3,600) ($6,600) ($6,600) ($6,600) $2,029,789 207 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2315 Operations Centre-Municipal Garage Run Date: 2/28/20032:16 PM 2002 2002~ INCREASE 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGE~ 2003 VS. ~ 20Q2 EXPENDITURES ~i ' 1100 Saares & Wages 332 123 355951 15 290 ~- ~ 430% 1200 Overt me i 3 620 15 000" O' -~- Kr, r, ,', 1400 Emp oyer Contributions ' 54 742 81 980 835: I 20 , , ( ) 81,145 -.0 ~ 1900 Un forms 10 130i 8 000~ 0- , , 000 0 ,00o'~ 21 t0 Travel 150 200, 0 e 200 0.00'~ 2122 Freight, Express & Cartage . 269 600 ( 2 a .. , 00) 400 -33.33 ',4 2131 Cellular Phones & Pagers 970' ' 4 ---- -~ o 3 ,000 (32,500) I 500 -95.59 - 2140 Telephones ' 0~ . 0 14 445 14,445 0 00% 2220 Subscription & Publications ' 0 1 O0 0 100 0.00% 2340 Sem nars & Education ! 618: 4 200' ( 2 200~ ~ ~n -52 38% 2370Insurance Premium 8,736 8,000 0 : 8,000 0.00% 2392 Consut ng & Profess anal 8 209' 9 600~ 01-'-~ 0 00% 2395Memberships . 203 400 125 ~-- 525 31.25% 2435 Build Repairs & Mtce ' 85 665, 89 800 0 .: 89,800 0.00% 2457 Veh - Repairs & Maintenance 10 857 2 000 2 000 4 000 100.00% 2478 Misc Equip Repairs i 8,167 6,000' 0 6,000 0.00% 2678 Rental Misc Equip I 0~ 200~ 0 ~--' 0.00% 5300 Stat onery & Offce Supp es 2 593!i 1,250 ( 650), 600 - 52.00% 5302 Forms O' 1 000 500 '; ' _ ( ) : 500 -50 oo Ye 5520 Utilities- Gas 19,625 14,000 2,000 16 000 14.29% 5530 Uti t es - Hydro ' 66 894 60 000' O- --' o t ' ' ~ 60,000 0.00 '~ 5540 Utilities- 0~1 977 2,000 (1,000) ~ 000 ~50.00% 5900 Gas, Oil Tires 2,301' 3,000 ~,O00 0.00 >~ 5902 Misc Equip & Tools (under $500) , 4,4491 2,000 500~ ....... ~ 25.00% 5903 Shop Supplies 9,237 7,000: 0 7 000 0.00% Total EXPENDITURES, 630,535 706,281 ( 3 525) 702 75~ -0.50% REVENUES ' 9000 Misc. Revenue ' (475)' O: ( 6 000) 6 ~-0'~'~ 0 00% 9916 Vending Machines ( 298/ (600) 0 , - ( 600) 0.00% I 9990 Other Revenue (90,500) ( 229,500)~ 94,895, ; ( 134,60~ -41.35% 9954 Netted Revenue ' ( 380,522)' ( 406.100)' 0~ ~ 0.00% Total REVENUES ( 471,795) (636,200) 88 895 ( 547,305) -13.97% Net i 158,740 70,081; 85,370 ............. ~ 121.82°/o 208 City of PiCkering 2002 to 2005 THREE YEAR FORECAST ( $ Run Date: 2/2812003 2:52 PM 23t5 Operations Centre-Municipal Garage Report Name: Three Year Budget Summary 2002 : 2003 2004' 2005 ,, BUDGET BUDGE3' BUDGET BUDGET EXPENDITURES I ...... 1100 Salaries & Wages I 355,951" 371,241 382,346~ 385,175 1200 Overtime 15,000~ 15,000 15,000 15,000 1400 Employer Contributions · 81,980~'~ --~' 89,2001 97,240 1900 Uniforms i 8,000r'~- ~ 8 120~ 8,282 2110 Travel i 200 200 203~ 207 2131 Cellular Phones & Pagers i 34 000 1 505~ I 505 0' ;'; .... t4,4~5 14,662 14,955 22z0 Subscription & Pubhcat~ons 1001 t 00 102: 104 2340 Seminars & Education 4,2001 ' 2;000 2,030; 2,071 23[0 nsurance Prem um 8 000 , 8;000 8 120; 8 282 2392Consulting & Professional ' - i ' 9,600!~ ' 9,744' 9,939 2395 Memberships ! 400 ,, :,,,:,525 533 544 2435 Build Repairs & Mtce i 89,800- 91,147 92,970 2457 Veh - Repairs & Maintenance ; 2,000 --~-- 4,00 4,060' 4,141 2478 Misc Equip Repairs :~ 6,000-3 ' 6,090' 6,212 2678 Rental Misc Equip i 200' -~ 200 203': 207 5300 Stationery & Office Supplies , 1,250 800 6091 621 5302 Forms ' i, 1,000'7: 5bO 508~ 518 5520 Utilities- Gas ~ 14 000 ..... - ----1-~ 16 240 16,565 5530 Utilities - Hydro [ 60,000 60 000 60,900 62,118 5540 Utilities - Oil 2,000 1,000 1,015 1,035 5900 Gas, Oil Tires J 3,000 ......... ~) 3,045! 3,106 5902 Misc Equip & Tools (under $500) : 2,000 ~ 2,538 2,589 5903 Shop Supplies , 7 000 7 000 7,105 7,247 Total EXPENDITURES: 706,281, 702 7561 725,431 741,047 REVENUES ' 9000 Misc. Revenue 0 ........ ~'~0~) ( 6,090)' (6,212) 9916 Vending Machines ', (600)' , (600) ( 609)i (621) 9990 Other Revenue ' ( 229,500)'- (136,624)' (136,296) 9954 Netted Revenue (406,100) (406,100) (406,100) ( 406,100, Total REVENUES ( 636 200) ';'( 547,305} (549,423) (549,229) Net 70,081'* ~---- 55,451I 176,008 191,818 209 City of Picketing 2003 Background Information 2315 Operations Centre-Municipal Garage Run Date: 2/28/2003 2:10 PM Name: Backaround Info with Totals 2003 BUDGET Expenses 2315.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2315.1100.0000 Salaries & Wages 2315.1200.0000 Overtime <-> To service emergency repairs and be available for winter call in Total 2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2315.1900.0000 Uniforms <-> As per the Collective Agreement 2315.2110.0000 Travel Total 2315.1400.0000 Employer Contributions Total 2315.1900.0000 Uniforms <-> For mileage payments when City Vehicle is not available Total 2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage <-> To pay for shipment of Auto repair parts Total 2315.2122.0000 Freight,Express & Cartage 2315.2131.0000 Cellular Phones <-> Two cellular phones - Spare 2315.2140.0000 Telephones <-> This expense consists of: telephone system. <-> APTA Telephone Total 2315.2131.0000 Cellular Phones long distance, monthly rate and allocation for new Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publications <-> Sub. & Pub. Total 2315.2220.0000 Subscriptions & Publications 2315.2340.0000 Seminars & Education <-> Courses and training programs for mechanics - (will itemize for final submission) Total 2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance General <-> Works Centre perimeter, Cost based on 1999 Estimated Actual Total 2315.2370.0000 Insurance General 2315.2392.0000 Consultive & Professional <-> Soil Contamination Monitoring Total 2315.2392.0000 Consultive & Professional 2315.2395.0000 Memberships <-> Drive Clean Registration <-> Association of Municipal Clerks and Treasurers of Ontario - B.Kuzma Total 2315,2395.0000 Memberships 2315.2435.0000 Building Repairs & Maintenance <-> Cleaning contract $371,241 $371,241 $15,000 $15,000 $81,145 $81,145 $8,000 $8,OOO $2OO $2OO $40O $4oo $1,500 $1,5oo $3,895 $10,550 $14,445 $100 $100 $2,OOO $2,000 $8,000 $8,OOO $9,600 $9,600 $250 $275 $525 $16,000 210 City of Pickering 2003 Background Information 2315 Operations Centre-Municipal Garage Run Date: 2/28/2003 2:10 PM Name: Backoround Info with Totals 2003 BUDGET <-> In-house labour/security <-> Door maintenance contract <-> Furnace maintenance <-> Electrical maintenance <-> Fuel pump maintenance <-> Misc. building repairs <-> Plumbing repairs <-> Health & Safety maintenance and test <-> Disposal of waste water <-> Disposal of waste oil <-> Removal of garbage/recycling <-> Rental of water coolers <-> Disposal of Waste Anti-freeze Total 2315.2435.0000 Building Repairs & Maintenance 2315.2457.0000 Vehicle-Repair & Maintenance <-> Repair & maintenance of service vehicles Total 2315.2457.0000 Vehicle-Repair & Maintenance 2315.2478.0000 Misc. Equipment Repairs & Maintenance <-> To cover repairs and maintain hoists, jacks, scopes, etc. Total 2315.2478.0000 Misc. Equipment Repairs & Maintenance 2315.2678.0000 Misc Equipment Rentals <-> For rental of tools or equipment for specific job Total 2315.2678.0000 Misc Equipment Rentals 2315.5300.0000 Stationery & Office Supplies <-> For provision of stationary & misc. supplies Total 2315.5300.0000 Stationery & Office Supplies 2315.5302.0000 Forms <-> Shop order forms 2315.5520.0000 Utilities - Gas <-> Works Centre 2315.5530.0000 Utilities - Hydro <-> Works Centre 2315.5540.0000 Utilities - Oil <-> Works Centre 2315.5900.0000 Gas, Oil, Tires Etc. <-> For service vehicle operation Total 2315.5302.0000 Forms Total 2315.5520.0000 Utilities- Gas Total 2315.5530.0000 Utilities - Hydro Total 2315.5540.0000 Utilities - Oil Total 2315.5900.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Misc. Equip. (under $300. <-> For purchase of small tools, bits and welding equipment Total 2315.5902.0000 Misc. Equip. (under $300. 2315.5903.0000 Shop Supplies <-> To purchase nuts, bolts, etc. Total 2315.5903.0000 Shop Supplies $20,000 $4,5OO $5,0O0 $6,5O0 $1,400 $3,5OO $4,5OO $4,400 $5,3OO $6,100 $7,5OO $2,700 $2,400 $89,800 $4,OOO $4,OOO $6,000 $6,000 $2OO $2OO $6OO $6OO $5OO $5OO $16,000 $16,000 $60,000 se0,000 $1,000 $1,000 $3,000 $3,OOO $2,5OO $2,5OO $7,000 $7,0O0 211 City of Picketing 2003 Background Information 2315 Operations Centre-Municipal Garage Run Date: 2/28/2003 2:10 PM Re[3odr Name: Backaround Info. with Totals 2003 BUDGET Total. $702,756 Total Expenses Revenue 2315.9000.0000 Emission Tests Recovery <-> APTA - Service Charges -- Emission Testing & Repairs Total 2315.9000.0000 Emission Tests Recovery 2315.9916.0000 Vending Machines <-> Works Centre -- vending machines 2315.9954.0000 Netted Revenue <-> Services Charges <-> Storage Charges 2315.9990.0000 Other Revenue <-> APTA - Service Charges -- Running Repairs <-> APTA - Storage Charges <-> APTA - Telephone - Cost Recovery Total 2315.9916.0000 Vending Machines Total 2315.9954.0000 Netted Revenue Total 2315.9990.0000 Other Revenue Total. Total Revenues Net Expenses $702,756 ($6,000) ($6,ooo) ($600) ($6oo) ($239,1oo) ($167,ooo) ($406,100) ($38,ooo) ($84,595) ($12,010) ($134,605) ($547,305) ($547,305) $155,451 212 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2124 Civic Complex Run Date: 2/28/2003 2:16 PM Report Name: Current Budget 2002 2002 INCREASE 200~ % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 39.280' 46.385:, 1,392~ 4-7 3.00% 1200 Overtime i 2,220' 4,000' 0 - 0.00% 1400 Employer Contributions i 3.372 11.. 135~, 365i ____ 11,500_. 3.28°'4 1900 Uniforms i 175' Ol Oi 0 O. 00°,4' , 2110 Travel ' O. 0 0 - 0 0.00°,4 2370 Insurance Premium i 10 066 10,3501 Oi 10,350 0.00°,4 2371 ins. Deductible 768 Oi O! 0 0.00% 2435 Build Repairs & Mice 137,187 135,675! 0'~ ' 135 6~5 0100°,4 2478 Misc Equip Repairs ; 42,795 50,327: 1,5001; 51,827 2.98°,4 2678 Rental Misc Equip i 108: 2501 O, 250 0.00% 5510 Utilities - Water 3 648: 5 000' 0 5,000 0.00% 5520 Utilities - Gas 30 937 40 000: 0 40 000 0.00% 5530 Utilities- Hydro : 99,017;, 91 800'~ 0 9t 800 0.00% 5902 Misc Equip & Tools (under $500) '; 2401 500~ 0 --- 500 0.00% Total EXPENDITURES 369,811 395,422 3 257 398,679 0.82% REVENUES 9916 Vending Machines i (8,028) (4,500) ( 1 400) : ( 5,900) 31.11% 9990 Other Revenue ' ( 3.183)' ( 2 000); 0- ~ 2.000) 0.00°/ Total REVENUESi ( 11,211) ( 6,500)~: ( 1,400) ( ~',900) 21.54% Net 358,600 388,922' 1 857' 390 779 0.48% 213 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2~28~2003 2:20 PM 2124 Civic Complex Report Name: Three Year Budget Summary 2002 2003 2004 200~ BUDGET BUDGET BUDGET BUDGE-f : EXPENDITURES , 46.385 47,777 49,203' 49,56~c 1100 Salaries & Wages ' 1200 Overtime 4,000 4,000 4.000' 4,000 1400 Employer Contributions 11,135 11,500 12,500 13,49,. 2110Travel ' 0---' :: ' '~ 0 C 2370 Insurance Premium 10 350 ';;i 10,350 10 505, 10,715 2435 Build Repairs &Mtce 135.675i 135,675 137.710 140,464 2478 Misc Equip Repairs ' 50,327'F-- 51,827 52,6041 53,656 2678 Rental Misc Equip 2501 50 254 25~c 5510 Utilities - Water ' 5,000 ....... ~:" ~;8~ 5.075' 5,177 5520 Utilities - Gas ' 40.000 ' 40,0 ~' 40,600~ 41,412 5530 Utilities- Hydro 91,800 ; ; 91,800 93,177 95,041 5902 Misc Equip & Tools (under $500) Total EXPENDITURES 395 422 398,679 406,136 414,306 REVENUES ' 9916 Vend ng Mach nes ( 4 500) (5,900)~ ( 5 989) ( 6 109 9990 Other Revenue ( 2 000) (2,030) ( 2 071, Total REVENUES (6,500) (7,900) (8,019) ( 8,180: Net ' 388 922' -~%-? 398 117 406 126 City of Picketing 2003 Background Information 2124 Civic Complex Run Date: 2/28/2003 2:10 PM Report Name: Backaround Info with Totals 2003 BUDGET Expenses 2124.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2124.1100.0000 Salaries & Wages 2124.12000000 Overtime <-> To meet service level / workload committments Total 2124.1200.0000 Overtime 2124.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer proviaed benefits such as dental and optical. 2124.2370.0000 Insurance Direct <-> Insurance Premium 2124.2435.0000 Building Repairs & Mainte Maintenance Contracts Security Contract Provision for building repairs & services Provision for furniture repairs Provision for supplies Garbage Disposal (50%) Total 2124.1400.0000 Employer Contributions Total 2124.23700000 Insurance Direct Misc. Costs (outside lighting, signage, snow removal,etc.) (50%) Underground - power washing Locks, Re Keying etc. Provision for inspection and replacement of worn components (HVAC system) GE Lighting - Service Contract Total 2124.2435.0000 Building Repairs & Mainte 2124.2478.0000 Misc. Equipment Repairs & <-> Standby Generator (diesel generator) (50%) (increase due to new testing <-> Honeywell(Centrifugal Chiller & Starters) (50%) <-> Honeywell (boilers) (50%) <-> Otis Canada (elevator) (50%) <-> Fire Alarm, Sprinkler System & Fire Extinguishers (Collins Fire Protection) (50%) <-> Misc. Provision for electrical, plumbing, mechanical & other supplies <-> Overhead garage doors (Eastern Overhead Doors) <-> Inspection of positioners and blades on 3 air handling fans, service & perform vibration analysis <-> Sound System Service (Council Chamber) <-> Electrical Safety Authority (yearly inspection fee as per legislation under Electrical <-> Energy Management System - Service Contract Total 2124.2478.0000 Misc. Equipment Repairs & 2124.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs 2124.5510.0000 Utilities - Water <-> Civic Complex usage Total 2124.2678.0000 Misc Equipment Rentals $47,777 $47,777 $4,OOO $4,OOO $11,500 $11,500 $10,350 $10,350 $50,000 $25,000 $15,000 $3,000 $10,000 $3,675 $3,5OO $2,OOO $2,000 $2O,OOO $1,500 $135,675 $3,000 $5,5OO $3,000 $4,627 $4,200 $2O,OOO $1,000 $2,OOO $5OO $6,000 $2,OOO $51,827 $25o $25O $5,000 215 2124 Civic Complex City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Name: Backc]round Info with Totals 2003 BUDGET Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas <-> Increase due to new rate structure & gas charges E.S.C.C. Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro <-> Civic Complex usage 2124.5902.0000 Misc. Equip. (under $300. <-> First Aid & Safety supplies <-> Small tools Total 2124,5530,0000 Utilities- Hydro Total 2124.5902.0000 Misc. Equip. (under $300, Total. Total Expenses Revenue $5,000 $4O,OOO $40,000 $91,800 $91,800 $2OO $300 $5OO $398,679 $398,679 2124.9916.0000 Vending Machines <-> Civic Complex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9990.0000 Other Revenue <-> Payment from Library for services provided by Civic Complex staff Total 2124,9990.0000 Other Revenue Total. Total Revenues Net Expenses ($5,900) ($5,900) ($2,000) ($2,000) ($7,900) ($7,900) $390,779 216 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2572 Senior Citizens Centre R.. Date: 2/28/20032:16 PM Name: 2002 20021 INCREASE 2003 % CHANGe: YTD Actualsi BUDGET (DECREASE) BUDGET 2003 VS.i ~ 2002 EXPENDITURES ' : 1100 Salaries & Wages ' 98,940 88,773~ 2,603r ..... ~'¢~ 2.93% 1200 Overtime 4,103 2,000' 0 2,000 0.00 Yo 1400 Emp oyer Contributions ~ 10,918' 20,061' ( 3,486)-~ -17.38% 2110 Travel :. 977: 600. 01 ~_6.0~0 0.00% 2131 Cellular Phones & Pagers . 3,414 2,500 400 2 900 16.00% 2140 Telephones ' 0: 0~ 3,815, 3.815 0.00% 2210 Advertising ! 206' 200; 0 ' 2~'-~ 0.00% 2340 Seminars & Education ' 0[ 200: 300[ ': 500 150.00% 2394 Recpt, Prom & Sp Events 6 701' 8 000 (2,000) (~ ~:, -25.00 Ye 2395 Memberships O; 0 0-- - il 0 00% · A nc Serv 12 1731 10,500 1 400 ~1,900 13 33Yo 2399 Outs de ge y .. , , · 2435 Bud Repa rs & Mtce 21 770 24 000; I 4001~ 25,400 5.83% 2478 Misc Equip Repairs ' 1,087' 8,0001 0- , 0.00% 5320 Athletic Equip. Playroom 1,596' 1,800 ~ 1,800, 5510 Utilities - Water 2,169· 3,000' 0' 3,000 0.00% 5520 Utilities - Gas 9,673 8,400' 1,000I' '- 11.90% 5530 Utilities- Hydro 15,284 10,800' 2,400 - _ 13,~ 22.22% 5902 Misc Equip & Tools (under $500) . (42) 250 ~ 250 0.00% Total EXPENDITuREsl 188,970' 189,084~ 7 832: 196 9t6 4.14% REVENUES . ' 1623 Ont. Specific Grants (30,000)· ( 30,000)' 0: (30.000) 0.00% 9990 Other Revenue ' ( 13,121)' (10,500) 0 (t0,500) 0.00% Total REVENUES (43,121) (40,500) 0 ( 40 500), 0.00% Net ' 145,849 148,584' 7,832I' 156,4161 5.27% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2572 Senior Citizens Centre Report Name: Three Year Budget Summary 2002' : 2003 2004 2005 BUDGET BUDGET] BUDGET: BUDGET EXPEND TURES ' 1100 Sa ar es & Wages ' 88.773-~ :" '"'"~ 94,084' 94,716 1200 Overtime 2 000 --- 2.000' 2 000 1400 Employer Contributions ' 20,061 16,575 18,055 19,535 2110 Travel ' ' 600!--~ 6091 621 2131 Celiular Phones & Pagers i 2,5oo ~ 19oo 2,944 3,003 ' 2140 Telephones ~ 0 3'i815. 3,872 3,949 · ' 200' 200 203' 207! 22t0 Advertising , ' ' , 2340 Seminars & Education ' 200 ~'~ ~ 863; 880 2394 Recpt, Prom & Sp Events · 8,000-~' 00 6,090: 6,212 2399 Outside Agency Serv · 10,500! '- 12,079i 12,3-21 2435 Build Repairs &Mtce ' 24,000 25,7811 26,297 · 0 8 120 8 282 2478 Misc Equip Repairs 8,0 O, : 8;000 , ' 5320 Athletic Equip. Playroom ' 1,800: ~' t,800 1.827' 1,864 5510 Utilities - Water ' 3,000' -- 3,045, 3.106 5520 Utilities - Gas ' 8,400 I' 9,541' 9,732 5530 Utilities- Hydro 10,800 13,200 13,398. 13,6® 5902 Misc Equip & Tools (under $500) 250~ 254' 259 Total EXPENDITURES 189 084 196,9161 202,7651 206,650 REVENUES i -- '*? 30,450) ( 31,059) 1623 Ont. Specific Grants (30,000) (30,000) ( 9990 Other Revenue ( 10 500)-~-''· ~ ( 10,658)' (10,871) Total REVENUES (40,500)' (40,500) (41,108)' (41,930) Net ' 148,584 ~-~ 15~ 161,657' 164,720 218 City of Picketing 2003 Background Information 2572 Senior Citizens Centre Run Date: 2~28~2003 2:10 PM Re~ort Name: Backaround Info with Totals 2003 BUDGET Expenses 2572.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2572.1100.0000 Salaries & Wages 2572.1200.0000 Overtime <-> To meet service level / workload committments Total 2572.1200.0000 Overtime 2572.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2572.2110.0000 Travel <-> Automotive mileage 2572.2131.0000 Telephone <-> Emergency and business telephone 2572.2140.0000 Telephones <-> This expense consists of: telephone system. 2572.2210.0000 Advertising <-> Display and promotion Total 2572.1400.0000 Employer Contributions Total 2572.2110.0000 Travel Total2572.2131.0000 Telephone long distance, monthlyrate and allocation ~rnew Total2572.2140.0000 Telephones Total2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education <-> PRO Municipal Administration Training <-> Risk Management Workshop - Program Supervisor <-> Defibrillator Training <Deleted by TJQ> Total 2572.2340.0000 Seminars & Education 2572.2394.0000 Rec/Prom & Sp. Ev./Gen P/R <-> 5 Big Band Events <-> Poinsettia Tea <-> MayoCs Light Tour <-> Seniors Month Celebration - June each year <Reduced by TJQ> Total 2572.2394.0000 Rec/Prom & SpEv./Gen P/R 2572.2399.0000 Outside Agency Services <-> To provide program instructional staff for Older Adult programs <-> Base Hospital Support Defibrillation Program Total 2572.2399.0000 Outside Agency Services 2572.2435.0000 Building Repairs & Mainte <-> Maintenance Contract <-> Caretaking supplies <-> General supplies <-> Electrical and Plumbing $91,376 $91,376 $2,000 $2,000 $16,575 $16,575 $600 $6OO $2,900 $2,900 $3,815 $3,815 $2OO $2OO $3OO $200 $35o ($35o) $5OO $2,500 $2,000 $1,500 $2,000 ($2,OOO) $6,000 $10,500 $1,400 $11,900 $15,400 $5,000 $2,OOO $3,000 2:1.9 City of Picketing 2003 Background Information 2572 Senior Citizens Centre Run Date: 2/28/2003 2:10 PM Name: Backomund Info with Totals 2003 BUDGET Total 2572.2435.0000 Building Repairs & Mainte 2572.2478.0000 Misc. Equipment Repairs & <-> HVAC Servicing <-> General repairs and maintenance <-> Boiler repair and maintenance <-> Fire Inspection <-> Emergency Lighting <-> Energy Management - Service Contract Total 2572.2478.0000 Misc. Equipment Repairs & 2572.5320.0000 Athletic Equip & Playroom <-> To assist in the provision of supplies and equipment for various Older Adult Programs Total 2572.5320.0000 Athletic Equip & Playroom 2572.5510.0000 Utilities - Water <-> Water 2572.5520.0000 Utilities - Gas <-> Gas 2572.5530.0000 Utilities- Hydro <-> Hydro 2572.5902.0000 Misc. Equip. (under $300. Total 2572.5510.0000 Utilities - Water Total 2572.5520.0000 Utilities - Gas Total 2572.5530.0000 Utilities - Hydro First Aid & Safety (replacement) and Small tools (replacement) Total 2572.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue $25,400 $4,000 $1,500 $1,000 $5OO $5OO $5OO $8,000 $1,800 $1,800 $3,OOO $3,OOO $9,400 $9,4O0 $13,200 $13,200 $25O $250 $196,916 $196,916 1623.2572.0000 Ont Grant - Senior Citize <~> Elderly Persons Centre Operating Grant Total 1623.2572.0000 Ont Grant - Senior Citize 2572.9990.0000 Other Revenue <-> Keep Fit <-> Art <-> Country Line Dancing <-> Tai Chi <-> Spanish <-> Crafts <-> Other Total 2572.9990.0000 Other Revenue Total. Total Revenues Net Expenses ($30,000) ($30,000) ($4,300) ($1,5oo) ($9oo) ($75o) ($85o) ($2oo) ($2,000) ($10,500) ($4o,5oo) ($40,500) $156,416 220 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2711 Cult. & Rec. Admin. Run Date : 2/28/2003 2:16 PM Rc ~ort Name: Current Budget 2002 2002. % CHANGIL INCREASE 2003 YTD Actuals BUDGET (DECREASE) BUDGE~ 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 494.219: 523,345' 20,308~ ~;~]~ ' 3.88% t 1200 Overtime 14,337 16,000j 0 i6 000 0.00% 1400 Employer Contributions 82.013 119,195 59 119,790 0.50% 1800Conferences ~ 0' 0 3,000--- ' 0.00% 2110 Travel : 2,906' 2,300i 0. - 0.00% .... _ ............... O0o 2131 Cellular Phones & Pagers 1,953 2,000, 0, 2 000 0. Ye ~ : oo 2140 Telephones 0 0~ 4,855, 4 855 0.00 22t0 Advertising i 10,266~ 11,000 90,000 10t ,000i 818.18% 2220 Subscription & Publications ' 0' 400 - 0. ' - 0.00% 2340 Seminars & Education I 1,272 1,400 600 2 000 42.86 Ye 2394 Recpt, Prom & Sp Events 199' 400~ (150) 250 -37.50% 2395 Memberships ~ 1,967 2,555' 120: ..... ~,675 4.70% ' 0.00% 2396 Photo, Mapping, Printing i 1 076 500~ 5300 Stationery & Office Supplies i 6,966 7,000 Q 7,000 0.00% Total EXPENDITURES~ 617,174 686,095 119,328 ' 805,423 17.39% ' Net 617,174~ 686,095i 1i9,328 ~ 8~5,423 17.39% Advertising - Account 2210 The cost associated with the community page has been transferred from the Gen Gev section to this cost center. City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2711 Cult. & Rec. Admin. Report Name: Three Year Budget Summary 2002 20031 2004 2005 ~ BUDGET BUDGET BUDGET BUDGET EXPENDITURES ~ ' 1100 Salaries &Wages ' 523.345~= ==~ 543,653 551,6361 554,463 1200 Overtime ' 16,000 iQ t 6,00~ 16,000' 16,000 1400 Employer Contributions ' 119,195i: 131,980 1441150 1800 Conferences ' 0 3,045. 3,106 2110Travel ' 2300 ~ == 2300 2,335: 2,382 2131 Cellular Phones & Pagers 2,000~" = 2,000 2.030 2,071 2140 Telephones 0'?~" =4;855 4.928, 5,027 2210 Advertising ', 11.000i; ;~'~~ 102,5154 104,565 2220 Subscription & Publications 4001 400 406 414 ' 1,400 ~'~ 2,030' 2,071 2340 Seminars & Education ~ , ......... 2394 Recpt, Prom & Sp Events ' 400'I~ :;~ '25d 254: 259 2395 Memberships ' 2,555 2,673 2,715 .... 2,76~ 2396 Photo. Mapping. Printing ' 500i' 500 508' 518 5300 Stationery & Office Supplies ' 7 0001 .... 7,000 7,105' 7,247 Total EXPENDITURES 686,095! ,; 805.423 827,487 845,042 Net i 686,095i~ ;,; 805,423 827,487' 845,042 222 City of Picketing 2003 Background Information 2711 Cult. & Rec. Admin. Run Date: 2/28/2003 2:10 PM Re.r)ort Name: Backaround Info with Totals 2003 BUDGET Expenses 2711.1100,0000 Salaries &Wages <-> Base Salaries and Wages 2711.1200.0000 Overtime <-> Program Registration ( 3 sessions ) <-> Programs and Events <-> Department Graphics <-> Administration Total 2711.1 I00.0000 Salaries & Wages Total 2711.1200.0000 Overtime 2711.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2711.1400.0000 Employer Contributions 2711.1800.0000 Conferences <-> To permit Administrative Staff to attend a conference - Canadian Parks & Recreation Total 2711.1800.0000 Conferences 2711.2110.0000 Travel <-> Automobile mileage for Administrative staff <-> New: Automobile Mileage for Marketing and Revenue Staff Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones <-> Cover costs of Division Cell phones (Division Head & Supervisor) Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising <-> Includes all sections within the Division - radio advertising, Additional City Promotion, Contra Deals <-> Community Page -- This expense has been transferred from the General Government section of the budget. Total 2711.2210.0000 Advertising 2711.2220.0000 Subscriptions & Publications <-> Includes all Division Sections excluding Museum and Complex Total 2711.2220.0000 Subscriptions & Publications 2711.2340.0000 Seminars & Education <-> PRO Municipal Administration Training Program Supervisors <-> Administrative Professional Seminar - Admin. Assistant <-> Event Management Course <Reduced by TJQ> Total 2711.2340.0000 Seminars & Education 2711.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Administrative staff plus Marketing/Promotion area <Reduced by TJQ> $543,653 $543,653 $8,000 $4,5OO $2,000 $1,500 $16,000 $119,790 $119,790 $3,000 $3,OOO $1,500 $8oo $2,3O0 $2,OOO $2,OOO $4,855 $4,855 $12,000 $89,000 $101,000 $4OO $4OO $1,200 $500 $6OO ($3oo) $2,000 $4OO ($15O) 223 City of Picketing 2003 Background Information 2711 Cult. & Rec. Admin. Run Date: 2~28/2003 2:10 PM Reoort Name.: Backoro~Jnd Info with Tntals 2003 BUDGET Total 2711.2394.0000 Recpt,Prom. & Sp. Ev.,Gen 2711.2395.0000 Memberships <-> 3x$190 PRO,2x$65 Ont. Rec & Facilities Assoc.,1 $135 Festivals & Events Memb., 1X$10 SOcial Der Coun., lx$50 Comm.Arts Memb. <-> Big Online Funding -- website that lists 6000 funding sources Total 2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing <-> To Cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.5300.0000 Stationery & Office Supplies <-> Provide supplies for division, including printer cartridges Total 2711.5300.0000 Stationery & Office Supplies Total. Total Expenses Revenue $250 $875 $1,800 $2,675 $5OO $5OO $7,OOO $7,OOO $8O5,423 $805,423 Total Revenues Net Expenses $805,423 224 City of Pickering 2003 Current Budget ( $ ) Y'rD Actuals as of December 31, 2002 27'1 2 Prog rams Run Date: 2/28/20032:16 PM Name: Current Bud 2002 2002 NCREASE 200~ % CHANGI~ : YTD Actuals BUDGET (DECREASE). BUDGET 2003 VS. .... ,,i,, 2002 EXPENDITURES 1100 Salaries & Wages 342,469 294,970 14,5 4.92°4 13,831. 10,000 0~ 0.00% 1200 Overtime 87,9541 111,315: (7,480) 103 835 -6.72% 1400 Employer Contributions i 1900 Uniforms i 1,277' 2,500! 0" 000% ........ i 60~ 2110Travel 1,714 3,0001 (500) 2,500 - 6. 7'/¢ 2131 Cellular Phones & Pagers ' 684 1,200i 0' 1:200 0.00% 2140 Telephones 0 0 29 895 29,895 0.00% 2220 Subscription & Publications i ' 0' i00 - 0 - 1~-~ 0.00% 2340 Seminars & Education i 1 610i 700 600~ 1,300 85.71% 81,134 83,700 3 300i . 87,000 3.94% 2365 Purch Prnting/Broch/News Ltr ~ 4 560, 87,730 5.48 ~ 2394 Recpt, Prom & Sp Events I 69 698' 83,1701 : 2395 Memberships : 0' 420i '(110) .... $10 -26.19% 2478 Misc Equip Repairs ; O 200' 0i ~-- - '0.00% !_i,2011___ - ' 0~' '~ 0.00% 4,0001 : 4,000 2642 Community Use of Schools 2678 Rental Misc Equip 195 1,650' "O' ' 0.00% 5302 Forms . 12 500 0.00% 5330 Drop-In Centre Supplies 1,508' 3,000 0 0.00% 5902 Misc Equip & Tools (under $500) 451 3,200i ' 0: :' 3 200~ 0.00% 1,063,054~ 973,191i 54,809 1,028,000 5.63% 9398 Program Expenditures Total EXPENDITURES~ 1,666,791 1,576,816: 99 586 1 676 402 6.32% REVEN U ES ' 1610 Federal Grant , ( 3.096)~ t 0:~ (~ 0.00% (8,ooo) t623 Ont. Specific Grants ' ( 12,576)' ( 10,000) 0 ( i, ' 0.00% ~ ' ~ ..... ~ ~- O 9397 Program Reg'strat'ons ' ( 1,339,148) ( 1,204 790) ( 95 210) ( 1 300,000) 7.90Y0 9940 Advertising Space (9,615) (15,000) 0 (15,000) 0.00% 9990 Other Revenue ' ( 15,277): (15,645)1 0 ( 15,645} 0.00% 9991 Other Revenue-Programs NSF Fees ( 700)' 0 0 0 0.00% Total REVENUES. (1,380,412) (1,253,435) (95,210) ( 1 348 645) 7.60% Net : 286,379' 323,381' 4 376'~-~ : 1.35% 225 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ Run Date: 2/2812003 2:20 PM 2712 Programs Report Name: Three Year Budget Summary 2002 2003 2004 2005 BUDGET BUDGET BUDGET, BUDGE-r EXPEND TURES =: 1100 Salaries & Wages ' 294,970:~ ~ 318,540' 320,826 1200 Overtime ' 1 O, 000'-' - 10,000' 10.000 t400 Employer Oontdbutions ' 111,31 5 ~ ~ 105,393' 107,501 1900 Uniforms 2 500-7-~~ 2,538 ' 2 589 2110 Travel ! 3,000. 2,500 2,538' 2,589 2131 Cellular Phones & Pagers 1,200~-~'' ' 1,218: 1,242 n s 0 ' 30 343 30 950 2140 Telepho e .... i ' 2220 Subscription & Publications ? 100 102i 104 2340 Seminars & Education 700, : 1,300! 1,320 1,346 2365 Purch Prnting/Broch/News Ltr ' 83,700 ~ 88,305 90,071 2394 Recpt, Prom & Sp Events ! 83,170 ;- 7 730 89, 046 90,827 2395 Memberships 420 310 3 5 321 2478 Misc Equip Repairs 200, 200 03 207 2642 Community Use of Schools " 4,000 ~-~ ' ~- 4,000 4,060' 4,141 ' 1,650:I t,650 1,675 1,709 2678 Rental Misc Equip 508 5302 Forms 500 ? ! '5~ 8 5330 Drop-In Centre Supplies 3 000 3~000 3 045 3,106 5902 Misc Equip & Tools (under $500) ' 3,200' :: 3,200 3.248 3,313 9398 Program Expenditures " 973 191 -- 1 043 420' I 064 288 Total EXPENDITURESr I 576 816.: 1,676 402 1,705,817~ 1,735,648 REVENUES : 1610 Federal Grant (8,000) { 8,000) (8,120) ( 8.282) 1623 Ont. Specific Grants ( 10 000)¥ ..... ( 10 150/ (10,353) 9397 Program Registrations ( 1 204 790) (1;300,000) ( I 319,500) ( 1,345,890 9940 Advertising Space (15,000) (15,000) (15,225) (15,530) 9990 Other Revenue ( 15 645) '" ( 15 880)' (16,198) Total REVENUES ( 1,253,435): ( t,348;645)! ( 1,368,875) ( 1,396,2531 Net 323 381 327,757, 1 336 942 339,395 226 2712 Programs City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Re. Dod Name-: Backaround Info with Totals 2003 BUDGET Expenses 2712.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2712.1100.0000 Salaries & Wages 2712.1200.0001 C.S& F.-Overtime <-> To meet service level / workload committments Total 2712.1200.0001 C.S.& F.-Overtime 2712.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms <-> As per the Collective Agreement and for Event Staff <Reduced by TJQ> Total 2712.1900.0000 Uniforms 2712.2110.0001 TRAVEL <-> Automobile Expenses, Coordinator, Recreation Programs and Recreation Total 2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones <-> Cost of Cell Phones for Youth Programs Total 2712.2131.0001 Cellular Phones 2712.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2712.2140.0000 Telephones 2712.2220.0000 Subscriptions & Publications <-> To continue to enhance the general program resource library Total 2712.2220.0000 Subscriptions & Publications 2712.2340.0000 Seminars & Education <-> Health and Safety Community Training - Various Staff <-> High Five Training -- Quality Assurance Youth Program Total 2712.2340.0000 Seminars & Education 2712.2365.0000 Purch. Pr./Broch./News Lt <-> City of Picketing Brochures, additional cost projected due to increased # of copies and increased pages Total 2712.2365.0000 Purch. Pr./Broch./News Lt 2712.2394.0000 Recpt, Prom& Sp. Ev.,Gen <-> Canada Day: Fire Works <-> Canada Day: Evening Program <-> Canada Day: Seniors Stage <-> Canada Day: Teen Stage <Deleted by TJQ> Teen Stage Canada Day: Main Stage Rental with Backdrop ( 2 Stages ) <-> Canada Day: Council Tent <-> Gazebo Concerts in the Park 5 @ $500 <-> Ethnocultural Functions/Events $309,482 $309,482 $10,000 $10,OO0 $103,835 $103,835 $3,5OO ($1,000) $2,500 $2,500 $2,5OO $1,200 $1,200 $29,895 $29,895 $100 $100 $3OO $1,000 $1,300 $87,OOO $87,OOO $16,000 $15,000 $8,73O $5,88O ($5,88o) $17,000 $5,000 $2,5OO $2,000 227 2712 Programs City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM ReDed Name: Backamtmd Info. with Totals 2003 BUDGET <-> Youth Fest $1,000 <-> Youth Events - 11 events @ $500 <-> Youth Drug Awareness Week - Off the Wall Events <-> Miscellaneous and Waterfront Trail Events <Reduced by TJQ> Miscellaneous and Waterfront Trail Events <-> Arts & Culture Events: Artfest on the Esplanade <Reduced by TJQ> Arts & Culture Events <-> Civic Awards Winterfest <-> New Years Eve Countdown <-> Youth Skateboarding events - 3 events @ $500 Total 2712.2394.0000 Recpt, Prom.& Sp. Ev.,Gen 2712.2395.0000 Memberships <-> Parks and Recreation Ontario <-> Festivals and Events Ontario Total 2712.2395.0000 Memberships 2712.2478.0000 Misc. Equipment Repairs & <-> To cover repairs and maintenance for various equipment Total 2712.2478.0000 Misc. Equipment Repairs & 2712.2642.0000 Community Use of Schools <-> Custodian wages for General Recreation Programs Total 2712.2642.0000 Community Use of Schools 2712.2678.0001 Misc Equipment Rentals <-> Equipment rentals for Summer Programs Total 2712.2678.0001 Misc Equipment Rentals 2712.5302.0000 Forms <-> Pre-printed confirmation paper and cash application forms for Escom computer Total 2712.5302.0000 Forms 2712.5330.0000 Drop in Centre Supplies <-> Assist in provision of supplies and equipment for various Youth and Teen Programs Total 2712.5330.0000 Drop in Centre Supplies 2712.5902.0000 Misc. Equip. (under $300. <-> Various Sports Equipment for Youth and Teen Programs <-> First Aid Supplies (replacement) <-> Various Camp Equipment (replacement) Total 2712.5902.0000 Misc. Equip. (under $300. 2712.9398.0000 P&R PROGS/Expenditures Total 2712.9398.0000 P&R PROGS/Expenditures Total. Total Expenses Revenue $5,500 $1,000 $3,500 ($2,500) $3,OOO ($1,5oo) $5,ooo $5,OOO $1,500 $87,73O $190 $120 $310 $2OO $2OO $4,000 $4,OOO $1,650 $1,650 $5OO $5OO $3,000 $3,0O0 $2,4OO $4OO $4OO $3,2OO $1,028,000 $1,028,000 $1,676,402 $1,676,402 1610.2712.0000 Federal Pgm Grants <-> Federal financial assistance from S.E.E.D. Grant Total 1610.2712.0000 Federal Pgm Grants ($8,ooo) ($8,ooo) 225 2712 Programs City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Reoort Name: Rackaround Info. with Totals 2003 BUDGET 1623.2712.0000 Ont Grant - Programs <-> Program Grant - Ontario Total 1623.2712,0000 Ont Grant - Programs 2712.9397.9301 C S & F REV-DANCE <-> Program Registrations Total 2712.9397.9301 2712.9940.0000 Advertising Space <-> Sale of advertising space in City Brochures - Spring/Summer <-> Fall Advertisers <-> Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue <-> Revenue generated from charges to community school user groups to offset security costs Total 2712.9990.0001 Other Revenue Total. C S & F REV-DANCE Total Revenues Net Expenses ($1o,ooo) ($1o,ooo) ($1 300 ooo) ($1,3oo,ooo) ($9,000) ($3,000) ($3,ooo) ($15,ooo) ($15,645) ($15,645) ($1,348,645) ($1,348,645) $327,757 229 2713 Dunbarton Pool City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Run Date: 2/28/2003 2:16 PM ~ort Name: Current Budc 2002! 2002 INCREASE 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. i 2002 EXPENDITURES 127 057 1100 Salaries & Wages ' , 139,019' 4.115 '~ ~ 2.96% 1200 Overtime 2,922 3,400 OF--- ,~ 0.00% 1400 Emp oyer Contributions 23 809 31,475; ( 925] -2 94% 1900 Un forms 3'152 2 649 ' "- '- , , 0 2,649t 0.00 Fo 2110Travel ' 776' 400~ 0 ...... 40 ! 0 00% 2140 Te ephones 0 0 3 , 120: : 3,120 : 0 .00% 2340 Sem nars & Education 395 200' 300 - 150 00% , 500 2370 Insurance Prem um : 2 381 2 000 O' 9 r)r~q 0 Or)O/,, 2395 Memberships . 77. 140 (65). 75 -46.43% 2399 Outside Agency Serv : 0 O' 0 --' - ' 0 0 00% 2435 Bud Repa rs &Mtce ' ~ 12 641 ! 13 000;' 0 ' 0 13,000 .00~ 2478 Misc Equip Repairs ! 8,443~ 10.500 0 10,500 0.00% 5510 Utilities - Water O' 2,625' 0 2,625~ 0.00% 5520 Utilities- Gas ! 38,736 30,00° 0 ,000 ' 0.00% 5530 Ubhtles - Hydro 01 8,000 0 0.00% 5902 Misc Equip & Tools (under $500) ' 1,645 1,400' 0 0 00% Total EXPENDITURES 222 036 244,808' 6,545 2 I ' 2 67% REVENUES i , ,. 5 ,3531 . . 9916 Vend ng Machines 0 ( 250) 0 ( 250) 0 O0°Yo 9943 Membersh ps-Poo ~Hea th Cub 7 023 7 000 :, 0 ' ( , ) ( , ) , (7,oo0> o.oo 9923 Admissions- Public Swimming '( 6,926 ) ' ( 9,000 ):' ( 721 ): - ' ( 9,721)-~ 8.01 oyo 9932 Rentals-Pool . (99,220) (95,562) ( 2 015). ( 97 577) 2.11 Total REVENUES (113,169) (111,812)i (2 736) ( 114 548) 2.45% i i I i ' ~ i 3,8 Net 108,867 132,996 09' 2.86% 230 City of Pickering 2002 to 2005 THREE YEAR FORECAST ($) Run Date: 2/28/2003 2:20 PM 2713 Dunbarton Pool Report Name: Three Year Budget Summary 2002' 2003 2004' 2005 BUDGET BUDGET BUDGET BUDGET EXPENDITURES , 1100 Salaries & Wages ' 139,019 ~'~ .... 147,311' 148 380 1200 Overtime ~ 3,400 ~ ~7~ -~; 3,400 3 400 1400EmployerContributons 31,475! ....... ~'"-' ~'i~! . 32,385 34,220 1900 Uniforms 2,649 ~-7 2,689! 2,743 2110 Travel i 400, 400 ' 406i 414 2140Teephones ' 0 --- ~ 3 t ' 3,120 , 67: 3,230 2340 Seminars & Educat on ' 200 ----~"-- 50 858 875 2370 Insurance Premium 2,000 2,800 2 030' 2 071 2395 Membersh ps ' 140 ~'-: -'-- : 76' ~ : 75 78 2399 Outside Agency Serv · 0~: ..... 0 ' Oi 0 2 35 Build Repairs &Mtce 13,000: ' 13,000 13,195' 13,459 2478 Mac Equp Repars 10 500 10 5n~ 1 R , , , ,,,,, 0,65 5510 Utilities - Water ' 2,625 ~ ' 2.664' 2 717 5520 Utilities- Gas ' 30 000;~ 30 450 31 059 5530 Utilities- Hydro 8,000. 8,1207 8,282 5902 Misc Equip & Tools (under $500) ~ 1 400 .......... ~ ~,~ 1 42i~ 1 449; Tota EXPEND TURES 244 808 ?~t ~."4 258 83n '~ REVENUES ' [ i- :'""' ' ~] 9916 Vending Machines ' ( 250)~1, .... ( ) ( 254 ); ( 259) 9943 Memberships-Pool/Health Cub ' ( 7,000)'~~'~ (7,105) (7,247) 9923 Admissions-Public Swimming ( 9.000)~ ......... ¥,~2t) ( 9 867)~ (10,064) 9932 Renta s - Poo '(95,562')!~-~.[ .... ~ 77)~ .... ( 99 041/' Total REVENUES ( 111,812), ( 1 '14,548) ( 116 267) ( 118 592) Net ' 132 996F' ............ '-- i42,563' 144,656 2713 Dunbarton Pool City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Report Name: Backoround Info with Totals 2003 BUDGET Expenses 2713.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2713.1100.0000 Salaries & Wages 2713.1200.0000 Overtime <-> To meet service level / workload committments Total 2713.1200.0000 Overtime 2713.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT, ) and employer provided benefits such as dental and optical. 2713.1900.0000 Uniforms <-> As per the Collective Agreement 2713.2110.0000 Travel <-> Automobile Expenses for staff 2713.2140.0000 Telephones Total 2713.1400.0000 Employer Contributions Total 2713.1900.0000 Uniforms Total2713.2110.0000 Travel <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2713.2140.0000 Telephones 2713.2340.0000 Seminars & Education <-> PRO Municipal Administration Training <-> Recertifications <-> Defibrillator Training <Deferred by TJQ> to 2004 2713.2370.0000 Insurance Direct <-> Insurance Premium 2713.2395.0000 Memberships <-> Life Saving Society 2713.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program <Deleted by TJQ> 2713.2435.0000 Building Repairs & Mainte <-> Caretaking supplies <-> General supplies <-> Chlorine and Chemicals <-> Contractors 2713.2478.0000 Misc. Equipment Repairs & <-> Filter System <-> General repairs and maintenance Total 2713.2340.0000 Seminars & Education Total 2713.2370.0000 Insurance Direct Total 2713.2395.0000 Memberships Total 2713.2399.0000 Outside Agency Services Total 2713.2435.0000 Building Repairs & Mainte $143,134 $143,134 $3,4OO $3,400 $30.550 $30,550 $2,649 $2,649 $4O0 $400 $3,120 $3,120 $300 $200 $350 ($35o) $5OO $2,000 $2,000' $75 $75 $1,400 ($1,400) $3,000 $2,OOO $6,000 $2,OOO $13,000 $3,000 $2,5OO 232 2713 Dunbarton Pool City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Name: B~ck(]round Info with Totals 2003 BUDGET <-> Electrical and Plumbing <-> Heating and Air Handling (contract) <-> Boiler repair and maintenance (contract) Total 2713.2478.0000 2713,5510.0000 Utilities - Water <-> D.I.P. - usage Misc. Equipment Repairs & Total 2713.5510.0000 Utilities - Water 2713.5520.0000 Utilities - Gas <-> Increase due to new rate structure & gas charges Total 2713.5520.0000 Utilities - Gas 2713.5530.0000 Utilities - Hydro <-> D.I.P. - usage Total 2713.5530.0000 Utilities- Hydro 2713.5902.0000 Misc. Equip. (under $300. <-> Tools & Safety supplies (replacement) <-> Flutter Boards (replacement) <-> Toys (replacement) Total 2713.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue 2713.9916.0000 Vending Machines <-> Dunbarton Vending Machines 2713.99230000 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass Total 2713.9916.0000 Vending Machines Total 2713.9923.0000 Admissions- Public Swimm 2713.9932.0000 Rentals - Pool <-> Learn to swim <-> Private <-> Masters <~> Swim Club <-> Synchro <-> Learn to swim contribution to Capital Reserve <-> Other pool rental contribution to Capital Reserve Total 2713.9932.0000 Rentals - Pool Membership - Pool/Health 2713.9943.0000 <-> Youth <-> Adult <-> Family $2,000 $1,500 $1,500 $10,500 $2,625 $2,625 $30,000 $30,000 $8,OOO $8,000 $500 $300 $6oo $1,400 $251,353 $251,353 ($25o) ($25o) ($4,275) ($2,165) ($2,081) ($784) ($416) ($9,721) ($56,300) ($2,400) ($3,885) ($17,85o) ($12,180) ($3,660) ($1,302) ($97,577) ($400) ($4,000) ($2,600) 233 2713 Dunbarton Pool City of Picketing 2003 Background Information Run Date: 2~28~2003 2:10 PM I~{~r~ort Name: Back(~round Info with Totals 2003 BUDGET Total Revenues Net Expenses Total 2713.9943.0000 Membership - Pool/Health Total. ($7,000) ($114,548) ($114,548) $136,805 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2715 Don Beer Arena Run Date: 2/28120032:54 PM Report Name: Current Bu( 2002, 2002 INCREASE 2003 % CHANGE YTD ActualS BUDGET (DECREASE)' BUDGET 2003 VS, ~ 2002 EXPENDITURES i 1100 Salaries & Waqes i 278,503' 252,770 140,842-~-'---~-- 393,612 55.72~/c 1200 Overtime i 9,288i 10,000 0-' 08 0.00 1400 Employer Contributions ~ 47,626 58,072 25,803, 83,875 44.43% 1900 Uniforms i 2,593 2 000! I 200 -'~' 60.00% 2110 Travel ! 11 500 0 500 0.00 2131 Cellular Phones & Pagers 350 1 000 0 1 000 0 00% 2140 Telephones 0~ Oi 7,105r'--~' 7~ 0.00% z340 Seminars & Education 300~, 600,, O. 600 0.00 2370 Insurance Premium 23 38i 30,250 0 -' 0.00% 2365 Memb~rsh ps ' 200 450 0 ; 450 0.00 2399 Outside Agency Serv 0 0 0 0 0.00% 2435 Build Repa rs &Mtce 29,345 32 000 15 500 47 500 48.44 Yo~ 2478 Misc Equip Repairs 20,737, 25.000 19,500, ' 44,500 78.00% 2678 Rental Misc Equip , 0 250 O: : 250 0.00% 2682Land Rentals '! 8,440 5,200[ 0 ~ ' 5,200 - 0.00% z821 Transferto Reserves 30,000 30,000 0 , 30,000 0.00 5300 Stationery & Office Suppl es 14 300. 0 300 0.00 5302 Forms 3731 3001 0 300 0.00 5510 Utilities-Water ' 22.318 15.000, 8 000 23 ,000 53.33% 5520 Ut tes - Gas 18 630~ 15 6001 10 000~ 25,600 64.10% 5530 Ut it es - Hydro i 82,876 108,000 45 000 153,000 41.67 Fo 5900 Gas, Oil Tires 46 800. 400 1,200 50.00% 5902 Misc Equip & Tools (under $500) ' 596! 1,0001 1,000 ' ' 2,000 100.00 Yo Total EXPENDITURES: 575,627; 589 092: 274 350 863 442 46.57% REVENUES ~ 9915 Snack Bar : ( 2400,, )~ ( 8,000~) ( 1 ,600) : ( 9600 ) 20 O0 Yo. 9916 Vending Machines ' ( 4,028): ( 7,000/ (2,000) ......... --~-,000) 28.57% 9930 Rentals : O: ( 2,500): 0~-"~ ...... ( 2,5~ 0.00% 9990 Other Revenue ' ( 4 225): ( 4 000)~ ( 12,000)~ 300.00% 9922 Admissions- Skating (4,336) (4,000) ( 1,000)' : (5;000) 25.00% ~}9~5 Renta s, ~ - Ha s ( 15 457),, (19000), (2000), ( 21 ~000)~ : 10 53 Fo. 9931 Rentals - Ice Surface : ( 501,109)I (530,000) (270,000) :( 800,008)~ 50.94% Reserve Surcharge 0 ( 30 000) 0;, ( 30,000~i 0.00% Total REVENUES ( 531,555)~ (604,500) ( 288 600) ( 893~10~) 47.74% Net ' 44,072' (15,408). ( 14 250) .... % ( 29 658) 92.48% Salaries & WaRes - Account 1100 · The additional ice pad has required the City to increase its staffing by: 1. Full time arena maintenance staff- 3 positions ($132,850.) 2. Part time staff ($30,000.) .. ?) Rentals - Ice Surface Account 9931 .~ . ~ · Increase in revenue reflects the benefit of the additional ice pad. City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:54 PM 2715 Don Beer Arena Report Name: Three Year Budget Summary 2002 2003 2004] 2005 i BUDGET BUDGET BUDGETi BUDGE7 i EXPENDITURES 1100 Salaries & Wages 252.770 393,612 400,3311 401.016 1200 Overtime 10,000 10,000 10.000, 10,000 ' 58 072---- - ~ 91,5101 99,125 1400 Ernpioyer Contributicns 1900 Uniforms 2,000 : 3,200 3.248.: 3.313 2110 Travel ' 500 508i 518 2131 Cellular Phones & Pagers . 1,000 1,000 1,015 1,035 2140 Telephones ~ - ! 0 -~ · 7,2121 7,356 2340 Seminars & Education ' 600 ~ 680 :1.109i 1.13i 2370 Insurance Premium ~ 30,250 30,250 30,704 31,318 2395 Membersh ps r 450 ----' .' 450 457! 466 2399 Outside Agency Serv' f 0 2435 Bu Id Repairs & Mtce 32,000 47,500 48.2131 49.177 2478 Misc Equi~) Repairs 25,000 500 45,168, 46,071 2678 Rental Misc Equip ~ 250 .,., 250 254! 259 2682 Land Rentals 5 200, : ....... 5,200 5.278: 5.384 2821 T,ansfer to Resvrves 30,000; 30 000 30.450 31.059 5300 Stationen/ & Office Supplies 300,: ' ':": ';; 300 305; 311 5302 Forms 300 300 305 311 5510 Utilities- Water i 15,000~ 23,000 23,345 23,812 5520 Ut!lities - Gas ! 15,600. ":: 25,600 25,9841, 26,504 5530 Utilities- Hydro ~, 108,000. "153,000 155,295. 158,401 5900 Gas. Oil Tires i 800! 1,200 1,218i 1,242 5902 Misc Equip & Tools (under $500) [ 1,000 2,030~ 2,071 Total EXPENDITURES 589,092 ,,,,: ,, 863,44~ 883,939 899,880 7EVENUES 9915 Snack Bar (8,000) - (9,744) (9,939) 9916 Vending Machines i (7,000)[ih.._ ...... ~ ~ ( 9.135)' (9,318) 9930 Rentals ' (2,500) ---~ ......... (-~ (2,538)~ (2,589) 9990 Other Revenue ; ( 4,000)~--~-- ~6~)~' ( 16,240)' (16,565) 9922 Admissions- Skating · ( 4,000} ................... *(-~;~)'~ ( 5.075)' (5.177) 9935 Rentas-Ha s (19000) (21 000) (21,3157 (21,741 993l Rentals-Ice Surface (530.000) ( 800,000') ( 812 000): (828,240) Reserve Surcharge ' ( 30 000) --~ ~00) ( 30 450)'I ( 31 059) Total REVENUES: (604,500) ; (893 ~O0) (906,497) (924,628) Net ( 15 408) ( 29,658) (22,558) (24,748) 236 2715 Don Beer Arena City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM R~r~ Name.: Backoround Info with Totals 2003 BUDGET Expenses 2715.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> 3 New Full Time Arena Maintenance Staff - Pay Grade 10 <-> Additional Part Time Staff <-> Additional Provision for Shift Bonus Total 2715.1100.0000 Salaries & Wages 2715.1200.0000 Overtime <-> To meet service level / workload committments <Reduced by TJQ> Total 2715.1200.0000 Overtime 2715.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2715.1400.0000 Employer Contributions 2715.1900.0000 Uniforms <-> As per the Collective Agreement 2715.2110.0000 Travel <-> Travel expenses for Foreperson 2715.2131.0000 Cellular Phones <-> Cellular Phone for 1 staff Total 2715.1900.0000 Uniforms Total 2715.2110.0000 Travel Total 2715.2131.0000 Cellular Phones 2715.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2715.2140.0000 Telephones 2715.2340.0000 Seminars & Education <-> To cover cost of Refrigeration Certificate <~> Defibrillator Training <Deferred by TJQ> to 2004 2715.2370.0000 Insurance Direct <-> Insurance Premiums Total 2715.2340.0000 Seminars & Education Total 2715.2370.0000 Insurance Direct Total 2715.2395.0000 Memberships 2715.2395.0000 Memberships <-> Memberships and other related Associations 2715.2399.0000 Outside Agency Services <~> Base Hospital Support Defibrillation Program <Deleted by TJQ> Total 2715.2399.0000 Outside Agency Services 2715.2435.0000 Building Repairs & Mainte <-> Snow Removal, Garbage Collection <-> Caretaking supplies $229,329 $132,850 $3O,OOO $1,433 $393,612 $t5,000 ($5,OOO) $10,000 $83,875 $83,875 $3,2OO $3,200 $5OO $5OO $1,000 $1,000 $7,105 $7,105 $6O0 $5OO ($5OO) $60O $30,250 $30,250 $450 $450 $1,400 ($1,400) $7,500 $13,500 237 2715 Don Beer Arena City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM R~12ort Name: Backaround Info with Totals 2003 BUDGET <-> General repairs (supplies) <-> Electrical repairs <-> Plumbing repairs <-> Door and lock repairs <-> Parking lot maintenance Total 2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc. Equipment Repairs & <-> Refrigeration repairs maintenance and dehumidifiers (contract) <-> Overhaul Compressor (1) <-> Fan and motor repairs, supplies and accessories <-> Electrical and Plumbing repairs <-> Ice Resurfacer maintenance <-> Misc. small equipment repairs 2715.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs Total 2715.2478.0000 Misc. Equipment Repairs & Total 2715.2678.0000 Misc Equipment Rentals Total 2715.2682.0000 Land Rentals 2715,2682.0000 Land Rentals <-> Parking lot lease with OPG 2715.2821.0000 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2715,2821.0000 Transfer to Reserve 2715.5300.0000 Stationery & Office Suppl <-> Provide stationary and office supplies, including printer toner Total 2715.5300,0000 Stationery & Office Suppl 2715.5302.0000 Forms <-> Printing of facility permits and receipt form Total 2715.5302.0000 Forms Total 2715.5510.0000 Utilities - Water Total 2715.5520.0000 Utilities - Gas 2715.5510,0000 Utilities - Water <-> Increase for New Addition 2715.5520.0000 Utilities - Gas <-> Increase for New Addition 2715.5530.0000 Utilities - Hydro <-> Increase for New Addition Total 2715.5530.0000 Utilities- Hydro 2715.5900.0000 Gas, Oil, Tires Etc. <-> Supply necessary services to ice resurfacing machine Total 2715.5900.0000 Gas, Oil, Tires Etc. 2715.5902.0000 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) <-> Rink Glass (replacement) Total 2715.5902.0000 Misc. Equip. (under $300. Total. $15,000 $6,000 $3,75O $75O $1,000 $47,500 $20,000 $10,000 $4,OOO $4,OOO $5,000 $1,500 $44,500 $25O $25o $5,2OO $5,2OO $30,000 $3O,OOO $300 $3OO $3OO $3OO $23,OO0 $23,000 $25,600 $25,600 $153,000 $153,000 $1,200 $1,200 $5O0 $5OO $1,000 $2,000 $863,442 2715 Don Beer Arena City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM N~me: Backaround Info. with Totals 2003 BUDGET Total Expenses Revenue 1910.2715.0000 Reserve Surcharge <-> Surcharge on every hour of rental, based on surcharge of $5/hr. Total 1910.2715.0000 2715.9915.0000 Snack Bar <-> Under contract with Pickering Hockey Assoc. Reserve Surcharge Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines <-> Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions- Pleasure Skatinq <-> Daily admissions for individuals to play shinney hockey - daytime Total 2715.9922.0000 Admissions - Pleasure Skating 2715.9930.0000 Rentals - User Fees <-> Yearly contract with Pickering Hockey Association Total 2715.9930.0000 Rentals - User Fees 2715.9931.0000 Rentals- Ice Surface <-> Based on rental fee average of $105/hour Total 2715.9931.0000 Rentals - Ice Surface Total 2715.9935.0000 Rentals- Halls Total 2715.9990.0000 Other Revenue Total. 2715.9935.0000 Rentals - Halls <-> Various Hall rentals, activities 2715.9990.0000 Other Revenue <-> Miscellaneous sources Total Revenues Net Expenses $863,442 ($30,000) ($30,000) ($9,600) ($9,600) ($9,000) ($9,000) ($5,ooo) ($5,ooo) ($2,500) ($2,500) ($8oo,ooo) ($800,000) ($21,000) ($21,000) ($16,000) ($16,ooo) ($893,100) ($893,100) ($29,658) £39 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2719 Cam mu nity Centres Ru. Date: 2/28/20032:16 PM R6 ~ort Name: Current Budget ' 2002! 2002 INCREASE, 200~ % CHANG~ . YTD Actuals BUDGET (DECREASE) BUDGET 2003VS. 2002 EXPENDITURES i 1100 Salaries & Wages 112,401 133,353 7.307 : 140,660 5.48% 1200 Overtime 980 2,000: O~ :T~: 2,00~)- 0.00% 1400 Employer Contributions ' 16,875' 29 913~ 2.387':~ ~ 7.98°,4 1900 Uniforms 395 670O. 670, 0.00% 2110 Travel ' 2,278 1,000' 1,000 2,000 100.00% 2131 Cellular Phones & Pagers .0 O' 500'i--- 0.00% 2140 Telephones 0,. 0 5,470; 5,~ 0.00% 2340 Seminars & Education O' 2001 300'~ ~ 1'50 00% 2370 Insurance Premium 2,282. 5,735 0 5,735 0.00°/ 2399 Outs de Agency Serv O' 0 O; ~ 0 00°/~ 2435 Bud Repars & Mtce ' 109974, 90,000 10000 i00iO00'-~ 11 .1i% 2457 Veh- Repa rs & Ma ntenance 3,560 2,500. 500', : 3,000 20.00% 2478 Misc Equip Repairs : 24.679 25 500 0 ~ 0.00% 2648 Bud ng Renta s 0 1 O' 0~-- -'7:0 0O° 2678 Renta M sc Equip ' 3 001 500 ( 500 ' -~ ~ 100 00% 5510 Ut res- Water 4 720 5 500i 0!- 0 00° .... 5,500 . '~ 5520 Utilities- Gas ' 27,724i 29,000' 0i --- 0.00% 5530 Ut tes- Hydro · 82 092 69 500' 5 500 - ' 7 910 5540 Utilities- Oil ' 2,961 3,000'~ 200i : ~ 3 200 6 67°,4 5900 Gas, O T res 2 040 1 ,500 500 ~ 2,000 33.33cfc 5902 M sc Equip & Tools (under $500) 827 500 0 0 0 o Total EXPENDITURES 396,789: 400,381 33 1641 433 545 8.28% REVENUES ; ' 9916 Vending Machines (883). (500)~ 0~-~--=~ - 0.00% 9990 Other Revenue ' 0' (500)i 0;--"~ .... ~i' 0.00% 9958 Rentals- Green River C.C. (6,650)~ (7,000) (500) ' 7.14% 9947 Rentals- Claremont C.C. ' 0 (1,500) ............. (1,000) (2,500) 66.67°/~ 9938 Rentals- East Shore C.C. ~ ( 2,235)' (5,000) (3,000)-~ ~)'i 60.00% 9937 Rentals- West Shore C.C. i (35,268)~ (34,000)' ( 3,000); ~-~ 8.82% 9949 Renta s- Pett coat Creek ~ ( 14,648)' ( 3 000) ( 6,000)'-- ( ,i~-~(~) 200.00% Total REVENUES (59,684) (51,500) ( 13 500) (65.000) 26.21% Net ' 337,105 348,881 19 664~ 368 545 5.64% 240 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2128/2003 2:20 PM 2719 Community Centres Report Name: Three Year Budget Summary 2002 2003 2004 2005 BUDGET BUDGET BUDGET BUDGE'f EXPENDITURES 1100 Salaries & Wages 133,353," 140,660 144,758 145,328 1200 Overtime ' 2,000 '-~ ~ 2,000 2,000 1400 Employer Contributions ~ 29,913:~'~ 34,770; 37,235 1900 Uniforms ' 670I;'' 680: 694 2110 Travel 1,000~ 2,000 2,030; 2,071 2131 Cellular Phones & Pagers 0 -~ 508' 518 2140 Telephones 0::': ; 5,470 51552~ 5,663 2340 Seminars & Education 200:i::::: : 500 508' 518 2370 Insurance Premium · 5 735F---;=;7- 5,735 5.821 5,937 2399 Outside Agency Serv 0'~' '':== ' 0 0~ C 2435 Build Repairs & Mtce ' 90,000 ~ i 00,000 101,500: 103,530 2457 Veh- Repairs & Maintenance 2,5001'' "3,000 3,045 3,106 2478 Misc Equip Repairs 25,500:'' 25,500 25,883 26,401 2648 Building Rentals 10 , 10 10 10 2678 Rental Misc Equip ' 500'' 0 O: C 5510 Utilities - Water ' 5 500 ~ O0 5,583 5 695 5520 Utilities- Gas 29,000~ 29,000 29,435 30,024 5530 Utilities- Hydro ' 69,500~'--~F-- = 75,000 76,125t 77,648 5540 Utilities- Oil 3,000/ "; = 3,200 3,248 3,313 5900 Gas, Oil Tires ' 1,5001t '"- ,2,00~ 2,030 2,071 5902 Misc Equip & Tools (under $500) ' 500!~-- 500 508; 518 TotalEXPENDITURES 400 381; ' 433,545 443,994 452,286 REVENUES 9916 Vending Machines . ( 500)~,, (500)]_ ( 508)' (518) 9990 Other Revenue ( 500)! 500) ( 508)' (518) 9956 Rentals- Green River C,C. (7,000) ~ ( ( 7,613)' ( 7,765~ 9947 Rentals - Claremont C.C. i (1,500) ~~ ( 2i50~ (2,538)i (2,589) 9938 Rentals- East Shore C.C. (5.000)l (8,000) (8,120) (8,282) 9937 Rentals- West Shore C.C. (34,000) ~ 3~,000) (37,555) (38,306) 9949 Rentals - Petticoat Creek ' ( 3'000)"~" ~i ...... '-':"~1 (9,135) (9,318) Tota REVENUES ( 51 500)i ( 65,000)! ( 65 977) (67,296) Net 348 881 .......... -- ~ 378,017' 384,984 City of Pickering 2003 Background Information 2719 Community Centres Run Date: 2/28/2003 2:10 PM RQI2r~rt Name: Backaround Info with Totals 2003 BUDGET Expenses 2719.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Additional Hours for Facility Security Guard for Petticoat Creek Community Centre Total 2719.1100.0000 Salaries & Wages 2719.1200.0000 Overtime <-> To meet service level / workload committments Total 2719.1200.0000 Overtime 2719.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and op[ical. 2719.1900.0000 Uniforms <-> As per the Collective Agreement 2719.2110.0000 Travel Total 2719.1400.0000 Employer Contributions Total 2719.1900.0000 Uniforms <-> Mileage expenses for full-time staff (increased for new Petticoat Creek C.C.) Total 27192110.0000 Travel 2719.2131.0000 Telephone <-> 2 Pagers for Community Centre maintenance staff Total 2719.2131.0000 Telephone 2719.2140.0000 Telephones <-> This expense consists of: telephone system. long distance, monthly rate and allocation for new Total 2719.2140.0000 Telephones 2719.2340.0000 Seminars & Education <-> Health and Safety and First Aid Training <-> Defibrillator Training <Deleted by TJQ> 2719.2370.0000 Insurance Direct <-> Insurance Premiums Total 2719.2340.0000 Seminars & Education Total 2719.2370.0000 Insurance Direct 2719.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program (Petticoat Creek Library & Community Centre) <Deleted by TJQ> Total 2719~2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Maintenance <-> Maintenance contract East Shore C.C. <-> Caretaking supplies <-> General supplies <-> Window door and lock repair <-> Electrical and Plumbing repairs <-> Service Contracts (Garbage, Snow Removal) <-> Provision for pumping out Septic System Mt. Zion $137,340 $3,320 $140,660 $2,OOO $2,000 $32,300 $32,300 $670 $670 $2,OOO $2,000 $5OO $5OO $5,470 $5,470 $5OO $35O ($35O) $5OO $5,735 $5,735 $1,400 ($1,400) $15,400 $8,000 $7,OOO $7,ooo $8,000 $17,000 $4,OOO 242 City of Pickering 2003 Background Information 2719 Community Centres Run Date: 2/28/2003 2:10 PM Reoort Name: Backoround Info with Totals 2003 BUDGET <-> Environmental Monitoring. Water Treatment and testing of wells (Community <-> Maintenance Contract - Petticoat Creek Community Centre <Reduced by TJQ> Total 2719.2435.0000 Building Repairs & Maintenance 2719.2457.0000 Vehicle-Repair & Maintena <-> Culture & Recreation - vehicle Total 2719.2457.0000 Vehicle-Repair & Maintena 2719.2478.0000 Misc. Equipment Repairs & <-> HVAC <-> Fire Inspection <-> Emergency Lighting (increase due to new testing regulations) <-> Pumps, motor.etc. <-> Boiler repair and maintenance <-> Energy Management - Service Contract Total 2719.2478.0000 Misc. Equipment Repairs & 2719.2648.0000 Rec. Building Rentals <-> Brougham Community Centre -- Federal Rental Charge Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities - Water 2719.5520.0000 Utilities ~ Gas 2719.5530.0000 Utilities - Hydro 2719.5540.0000 Utilities - Oil <-> Mt. Zion Community Centre 2719.5900.0000 Gas, Oil, Tires Etc. <-> Culture & Recreation - vehicles 2719.5902.0000 Misc. Equip. (under $300. Total 2719.5510.0000 Utilities - Water Total 2719.5520.0000 Utilities - Gas Total 2719.5530.0000 Utilities- Hydro Total 2719.5540.0000 Utilities - Oil Total 2719.5900.0000 Gas, Oil, Tires Etc. First Aid and Safety (replacement), Small tools, etc. (replacement) Total 2719.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue 2719.9916.0000 Vending Machines <-> East Shore C.C. Total 2719.9916.0000 Vending Machines 2719.9937.0000 Rentals - West Shore C.C. <-> West Shore Community Centre - Nursery School Lease $14,000 $25,OOO ($5,4OO) $100,000 $3,OOO $3,000 $10,000 $3,OOO $5,000 $1,500 $2,OOO $4,OOO $25,500 $10 $10 $5,500 $5,500 $29,000 $29,000 $75,000 $75,000 $3,200 $3,200 $2,000 $2,000 $50O $5OO $433,545 $433,545 ($5oo) ($5oo) ($4,000) 243 City of Pickering 2003 Background Information 2719 Community Centres Run Date: 2/28/2003 2:10 PM Renort Name: Back~]round Info with Totals 2003 BUDGET <-> Hall Rentals Total 2719.9937.0000 Rentals - West Shore C.C. 2719.9938.0000 Rentals - East Shore C.C. <-> Hall Rentals (Saturday evenings only) Total 2719.9938.0000 Rentals - East Shore C.C. 2719.9947.0000 Rentals - Claremont C. C. <-> Hall Rentals (Saturday evenings only) Total 2719.9947.0000 Rentals - Claremont C. C. 2719.9949.0000 Rentals - Petticoat Creek C.C. <-> Estimated revenues Total 2719.9949.0000 Rentals - Petticoat Creek C.C. 2719.9956.0000 Rentals ~ Green River C.C <-> Church Lease 2719.9990.0000 Other Revenue <-> Damage deposit forfeited Total 2719.9956.0000 Rentals - Green River C,C Total 2719.9990.0000 Other Revenue Total. Total Revenues Net Expenses ($33,OOO) ($37,000) ($8,ooo) ($8,ooo) ($2,500) ($2,500) ($9,000) ($9,000) ($7,5oo) ($7,500) ($5o0) ($5oo) ($65,000) ($65,000) $368,545 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2731 Recreation Complex - Central Core Run Date: 2/28/2003 2:16 PM Re )orr Name: Current Bud 2002 2002 INCREASE 200~ % CHANGI~ YTD Actuals BUDGET (DECREASE)' BUDGET 2003 VS. ,,,,:: 2002 EXPENDITURES 1100 Salaries & Wages 1.051 : :- ::%' 469 966 717 39 997 1 006 714 4.14% L 1200 Overtime ' 31,161' 29,050 0:~- ~ 050 0.00% 1400 Employer Contributions 155.125 220,065 ( 27 805) :: 192 260 -12.64% 1900Uniforms ~ 4,627' 3,000[ 0 : 3 000 0.00°,4 2110 Trave 1 715 6 000 0.:: 6,000 0.00 2131 Cellular Phones & Pagers 2,613 3,000: O; 3,000 0.00% 2140 Telephones } Oi 0 26,195i~ 0.00% 2210 Advertising ' 14.606' 20,000i; 2,000. "~ 22,000 10.00% 2220 Subscription & Publications ~ 773' 1,000: 0i ~-1,000 0.00% 2340Semnars& Education 1 595 700; ' I 300 2 000 185.71% 2370 Insurance Premium 2371 Ins. Deductible 847~ 4,000i 0:, ........ 4,00~ 0.00%' 2394 Recpt Prom & Sp Events '1 40 0 0 --'~-- 0 0.00°.4 2395 Memberships . 1,3341 1,770~ O~ 1,770 0.00% - I 35'262~ 42'844~ 1 400 - - ~ 3.27% 2399 Outside A_enc_fl yServ 2435 Build Repairs & Mtce 83,740 61,000 0 6t .000 0.00% 2478 Misc Equip Repairs ' 26,545 20,000 O- - 0.00% 2481 Other F x Assets Rep & Mtce 79 009 63 800[ 0 ~ ' 6 0 00% 2678 Rental Misc Equip : 1,346 700 2,300 3,000 328.57° 2821 Transfer to Reserves · ' 25.000 25,000 0 25,000 0.00% 5300 Stationery & Office Supplies ' 7,439 5,000 500 5 500 10.00% 5302 Forms : 0 4001 1 O0 500 25.00 Fo 5340 Supplies - Special Events ' 10 095 11 000 0 I ] .000 0.00% 5510 Utilities- Water 21,792' 9,4501 9,550t ...... t9,000 101.06% 5520 Utilities- Gas : 52.213' 45,000' 0'- 45,0~ 0.00% 5530 Utilities- Hydro 187,179 138,240 9,760 t48,000 7.06% 5902 Misc Equip & Tools (under $500) 5,0571 8,750 1,000 ..... ~0. 11.43% 8960 Taxes Tenant 0 1,575 0 ~i~51 0.00% Total EXPENDITURES: 1,828,725, 1,719,161'. 66 297 1 ,~85,458 3.86% REVENUES 99'~5 Snack Bar 0 0 0 0 0.00% 9916 Vending Machines (4,958) (9,000) 0 ( 9 O00) 0.00°,4 9970 Child Supervision (12,706) (13,500) ( 13,500) 0.00% 9975 Fitness Testing ' ( 10,126)' (10,740)' ( 1 074) ( 11 814) 10.00% 9990 Other Revenue (10,196) ( 15,000)' 0- ( i~660~i 0.00% City of Pickering 2003 Current Budget ( $ ) Y'rD Actuals as of December 31, 2002 2731 Recreation Complex - Central Core R.. Date: 2/28/20032:16 PM Report Name: Current Duc et 2002 2002 INCREASE 20031 % CHANGe: YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. . , 2002 9991 Other Revenue (420) 0 0 0 0.00% 9921 Adm ss ohs-Term s (98245) ( 84 000) ( 8 000) ( 92,000) 9.52% 9924 Admissions-Squash ; (26,037) (28,000) ( 2,800)'I ....... (- 30,80-~'~ 10.00% 9925 Adm ss ohs- F tness Room ' ( 43 590)' ( 36 000) ( 3 600) - 10.00% 9926 Admissions* Racquet Ball ( 8 044) ( 8 000) 0 ( 8 000) 0.00% 9933 Rentals - Mtg. Room/Public (16,260). ( 25,000) r 0: (25,000) O00 FO 9934 Renta s- Mtg. Room/Prog . ~ ( 87 ,900) . (58,500) _ 0 _,%.. v ~500); 0.00% 9935 Rentals - Halls (67,392) (85,000) 0 ( 85;000) 0.0o% 9939 Rentals- Lockers (1,928) ( 1,500) 0: (1500) 0 00% 9957 Rentals- Pottery Studio [ (5.649) ( 8 400) 0' ( 8,400) 0.00% 9958 Rentals- Wellness Clinic (16,106) (28,560)r, ( 28.560) 0100% 9941 Membertships - Tennis ~ ' ~ --- , (22,176) (50,000) O, (50,000) 0.00% 9943 Memberships- Pool/Health Club' ( 289,089)~ ( 400,000), .......... (100,000) ' ( ,~(~i~6) 25.00% 9944 Memberships- Squash (75,634) (120,000) 0 ( t20,000), 0.00% 9945 Memberships- General : ( 23,097)' ( 35 000)i (3,312) 9.46% 9946 Memberships - Racquet Ball ~ (13,498) (25 000)' 0"-~-- ~i 0.00% Total REVENUES (833,053) (1,041,200) ( 118 786) :: ( I 159 986i 11.41% Net 995,672' 677,961' ( 52,489)! -7.74% City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2731 Recreation Complex - Central Core Report Name: Three Year Budget Summary 2OO2 BUDGET 2004 2005 BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Teleoh ones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 ins. Deductible 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Misc Equip 2821 Transfer to Reserves 5300 Stationery & Office Supplies 5302 Forms 5340 Supplies - Special Events 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities- Hydro 5902 Misc Equip & Tools (under $500) 8960 Taxes Tenant REVENUES 9916 Vending Machines 9970 Child Supervision 9975 Fitness Testing Total EXPENDITURES 966.717 29.050 220,065 3 000 - 6,000 3.000 0 20.000 22,000 1,000 70O 31 100 4,000 -- 1,033,948 29,050 29.050 2O6,745 3,045 6.090' 3,045' 26,588 22,330 1.015 2;000 1.751 31,567 4;000 4.060 1,039,193 29.050 221.200 3.106 6,212 3.106 27,120 22,777 1.035 1.786 32.198 41141 I 770 1,770 1,797 42.844 61.000 20,000 700 25.000 5 000; 5,500 4OO 50C 11,ooo ........ 9,450 19,000 45.000 138,240 1 8,75O 9,75O 1.575I- ----- t,575 1,719,161 t ,785,458 1.833 44,244 44,908 45.806 61,000 61,915 63.153 --20,0~' 20.300~ 20,706 63,800 64.757 66.052 3,00C 3.045 25.375 5,583 508 11,165 19.285 4:5,000 45,675 150,220 9,896 1,599 1,835,262 3,106 25,883 5,695 51 11.388 19,671 46,589 153.224 10,094 1,631 1,866,273 (9,000) (13.500) (10,740) (9.135) (13,703) (11,991) (9,318) (13,977) ( 12.231 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2731 Recreation Complex -Central Core Report Name: Three Year Budget Summary 2002 2003 2004 2005 BUDGETi BUDGE~ BUDGET BUDGET 9990 Other Revenue : ( 15 000): ) ( 15,225)' (15,530) 9921 Admissions*Tennis ' (84 000)'~ i ~i'~:~)~' (93 380)' (95,248) 9924 Admissions- Squash (28,000)-'~~8;00) ( 31,262)' ( 31,887) ( 36 000) ....... ~00 ( 40 194)' ( 40 998) 9925 Admissions- Fitness Room , ( ) , . , 9926 Admissions- Racquet Ball ' ( 8,000)',~-'~- ,000) ( 8,120): (8,282) ' ( 25 000) ( 25~000) ( 25,375): (25,883) 9933 Rentals - Mtg. Room/Public 9934 Rentals- Mtg. Room/Pro9. ' (58,500) ~'-~"~-58,500)~ ' ( 59,378)' '(60,566) t 9935 Rentals- Halls (85,000) (85,000) (86,275) ( 88,00 ) 9939 Rentals - Lockers : ( 1,500)i ,500) ( 1,523)! ( 1,553) 9957 Rentals- Pottery Studio (8,400) ........ i ~,400) ( 8,526)i (8,697) 9958 Rentals- Wellness Clinic (28,560) ~-' ( 28,988)i (29,568) 9941 Membertships - Tennis (50,000) ; ( 50,0005 (50,750) ( 51,765) 9943 Memberships- Pool/Health Club ( 400,000)1-~ 0 000) (507,500) (517,650) 9944 Memberships- Squash ~ (120,000) ( 121,800)i (124,236) 9945 Memberships- General ( 35 000) =( 38 312) (38,887), (39,665) 9946 Memberships- Racquet Ball ; ( 25 000): ~ 00) ( 25,375); (25,883) Total REVENUES' ( 1 041 200)', = ( 1 159,986) ( I 177,387)I (1,200,938) Net ' 677 961 625,~-'~I 657 875 665,335 248 City of Pickering 2003 Background Information 2731 Recreation Complex - Central Core Run Date: 2/28/2003 2:10 PM Report Name: Backoround Info with Totals 2003 BUDGET Expenses 2731.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Provision for additional staffing for extended summer hours at the Recreation Complex - Central Core <-> Additional Provision for Vacation Pay (4%) Term employees Total 2731.1100.0000 Salaries & Wages 2731.1200.0000 Overtime <-> Facilities <-> Front Desk and Program Total 2731.1200.0000 Overtime 273I. 1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2731.1900.0000 Uniforms <-> As per the Collective Agreement Total 2731.1400.0000 Employer Contributions Total 2731.1900.0000 Uniforms 2731.2110.0000 Travel Mileage expenses for full-time staff - Program & Facility Total 2731.2110.0000 Travel 2731.2131.0000 Cellular Phones <-> Cell phones for 3 staff <Reduced by TJQ> Total 2731.2131.0000 Cellular Phones long distance, monthly rate and allocation for new Total 2731.2140.0000 Telephones 2731.2140.0000 Telephones <-> This expense consists of: telephone system. 2731.2210.0000 Advertising <-> Provide newspaper & brochure advertisements and promotions packages Total 2731.2210.0000 Advertising 2731.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education <-> PRO Mun. Admin. Training Coordinator Facility Operations <-> OASES PD Day - Kinesiologist <-> Can-Fit Pro Training - Kinesiologist <-> Facilities - Supervisor, Facility Operations <-> Complex Admin/Clerical Staff Training <-> Defibrillator Training <Reduced by TJQ> Total 2731.2340.0000 Seminars & Education 2731.2370.0000 Insurance Direct <-> Insurance Premium $993,214 $11,640 $1,860 $1,006,714 $19,050 $10,000 $29,O5O $192,260 $192,260 $3,000 $3,000 $6,000 $6,000 $3,500 ($5oo) $3,OOO $26,195 $26,195 $22,O0O $22,000 $1,000 $1,000 $300 $2OO $3OO $2OO $5OO $1,200 ($7oo) $2,000 $31,100 249 City of Pickering 2003 Background Information 2731 Recreation Complex - Central Core Run Date: 2/28/2003 2:10 PM Re[~ort Name: B~ground Info with Totals 2003 BUDGET 2731.2371.0000 Self Insurance <-> Insurance Deductible Total 2731.2370.0000 Insurance Direct 2731.2395.0000 Memberships <-> Facility Licenses: Mech. Lic., Prof. fees, etc. <-> Program memberships: Squash Ontario <-> Tennis Ontario <-> Ontario Fitness Council <-> Fitness Centre Accreditation <-> Certified Fitness Appraiser <~> Durham Region Fitness Council Total 2731.2371.0000 Self Insurance Total 2731.2395.0000 Memberships 2731.2399.0000 Outside Agency Services <-> Tennis Professional <-> Squash Professional <-> Security (Contract) <-> Base Hospital Support Defibrillation Program Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Maintenance <-> Carpet Cleaning <-> Caretaking Supplies <-> General Supplies <-> Glass Cleaning (quarterly) <-> Snow Removal <-> Building Supplies and Repairs <-> Electrical Repairs <-> Plumbing Repairs <-> Lamps, Ballasts, Fuse Inventory <-> Window, Door and Lock repairs Total 2731.2435.0000 Building Repairs & Maintenance 2731.2478.0000 Misc. Equipment Repairs & <-> Various program equipment at the Recreation Complex Total 2731.2478.0000 Misc. Equipment Repairs & 2731.2481.0000 Other Fixed Assets-Rpr & <-> Air Circulation Equipment (contract out) <-> Elevator Inspection & Repair (contract out) <-> Air conditioning (contract out) <-> Energy Management - Service Contract <-> Boiler Inspection and Repair (contract out ) <-> Water Treatment <-> Electrical repair and maintenance <-> Plumbing repair and maintenance <-> Fire alarm inspection and Service (contract out ) <-> Motors, Belts, Filters <-> Custodial Repairs and Maintenance $31,100 $4,000 $4,000 $250 $45O $700 $125 $150 $65 $3O $1,770 $12,845 $24,999 $5,OOO $1,400 $44,244 $1,500 $15,000 $6 000 $4 000 $5 000 $5 500 $6 5OO $6 000 $6 5OO $5 000 $61 000 $20,000 $20,000 $6,000 $4,800 $15,000 $4,5OO $5,000 $6,000 $5,000 $4,OOO $3,OOO $3,OOO $2,OOO 25O City of Pickering 2003 Background Information 2731 Recreation Complex - Central Core Run Date: 2/28/2003 2:10 PM Re. nod Name.: Backoround Info with Totals 2003 BUDGET <-> Diesel Generator Repair and Maintenance (contract out) Increase due to new testing regulations Total 2731.2481.0000 Other Fixed Assets-Rpr & 2731~2678.0000 Misc Equipment Rentals <-> Occasional equipment needs, other equipment rentals Total 2731.2678.0000 Misc Equipment Rentals 2731.2821.0000 Transfer to Reserve <-> Contribution to capital equipment reserve -- Surcharge on Memberships Total 2731.2821.0000 Transfer to Reserve 2731.5300.0000 Stationery & Office Supplies <-> General Stationary <-> Computer related Total 2731.5300.0000 Stationery & Office Supplies 2731.5302.0000 Forms <-> Professional printing services - Program <-> Facilities Total 2731.5302.0000 Forms 2731.5340.0000 Supplies -Spec. Events/Ba <-> Provide mix for banquet hall and meeting room rentals Total 2731.5340.0000 2731.5510.0000 Utilities - Water <-> Recreation Complex - usage 2731.5520.0000 Utilities - Gas <-> Recreation Complex - Usage 2731.5530.0000 Utilities- Hydro <-> Recreation Complex- usage 2731.5902.0000 Misc. Equip. (under $300. <-> Card Access Supplies (cards, cartridges) Supplies- Spec. Events/Ba Total 2731.5510.0000 Utilities - Water Total 2731.5520.0000 Utilities - Gas Total 2731.5530.0000 Utilities- Hydro Racquets, balls, eyewear for Elective Programs (replacement) Fitness Testing Supplies (replacement) Creative Centre and Child Supervision Centre Combination Locks (replacement) First Aid Supplies (replacement) Small Tools Total 2731.5902.0000 Misc. Equip. (under $300. 2731.8960.0000 Taxes - Tenant <-> Taxes (Tenant) Total 2731.8960.0000 Taxes - Tenant Total. Total Expenses Revenue $5,500 $63,800 $3,000 $3,000 $25,OOO $25,OOO $4,OOO $1,500 $5,5OO $25O $25O $5O0 $11,000 $11,000 $19,000 $19,000 $45,000 $45,000 $148,000 $148,000 $3,000 $1,200 $500 $1,500 $75O $1,500 $1,300 $9,750 $1,575 $1,575 $1,785,458 $1,785,458 City of Pickering 2003 Background Information 2731 Recreation Complex -Central Core Run Date: 2/28/20032:10 PM R~ur~rt Name: Back(]reund Info with Totals 2003 BUDGET 2731.9916.0000 Vending Machines <-> Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions - Tennis <-> Prime time court admissions <-> Non Prime time court admissions Total 2731.9921.0000 Admissions - Tennis 2731.9924.0000 Admissions - Squash <-> Pay as you play - Prime time court admissions <-> Non prime time court admissions Total 2731.9924.0000 Admissions - Squash 2731.9925.0000 Admissions - Fitness Room <-> Adult - Singles <-> Adult - 5 Pass <-> Adult- 10 Pass Total 2731.9925.0000 Admissions - Fitness Room 2731.9926.0000 Admissions - Racquet Ball <-> Pay as you play - Prime time court admissions <~> Non prime time court admissions Total 2731.9926.0000 Admissions - Racquet Ball 2731.9933.0000 Rentals - Mtg. Room/Publi <-> Various private rentals for Complex Meeting Rooms (1,2 & 3) Total 2731.9933.0000 Rentals - Mtg. Room/Publi 2731.9934.0000 Rentals - Mtg. Room Pm. <-> Rentals for Department Cul. & Rec. operating at the Pickering Recreation Complex <-> Contribution to Capital Reserves Total 2731.9934.0000 Rentals - Mtg. Room Prg. 2731.9935.0000 Rentals - Hails <-> Various private rentals for Complex East and West Salons (Banquet Halls) Total 2731.9935.0000 Rentals - Halls 2731.9939.0000 Rentals - Misc. Equipment <-> Locker Rentals <-> Misc. Racquet Rentals 2731.9941.0000 Membership - Tennis <-> Annual <-> Seasonal <-> Contribution to Capital Reserves 2731.9943.0000 Membership - Pool/Health <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 2731.9939.0000 Rentals - Misc. Equipment Total 2731.9941.0000 Membership - Tennis Total 2731.9943.0000 Membership - Pool/Health 2731.9944.0000 Membership - Squash <-> Annual <-> Seasonal ($9,000) ($9,000) ($5o,ooo) ($42,ooo) ($92,000) ($21,296) ($9,504) ($30,800) ($15,51o) ($8,91o) ($15,18o) ($39,600) ($4,620) ($3,380) ($8,000) ($25,000) ($25,000) ($5O,OOO) ($8,5OO) ($58,5OO) ($85,ooo) ($85,ooo) ($8oo) ($700) ($1,500) ($35,282) ($13,218) ($1,5OO) ($5o,ooo) ($412,000) ($44,000) ($33,000) ($11,000) ($5OO,OOO) ($100 000) ($10,000) City of Picketing 2003 Background Information 2731 Recreation Complex - Central Core Run Date: 2/28/2003 2:10 PM Reoort Name: Back(]round Info. with Totals 2003 BUDGET <-> Monthly <-> Contribution to Capital Reserves Total 2731.9944.0000 Membership - Squash 2731.9945.0000 Membership ~ Fitness Room <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 2731.9945.0000 Membership - Fitness Room 2731.9946.0000 Membership - Racquet Ball <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 2731.9946.0000 Membership - Racquet Ball 2731.9957.0000 Rentals - Pottery Studio <-> Contractual Agreement with "The Turning Point" for lease of space Total 2731.9957.0000 Rentals - Pottery Studio 2731.9958.0000 Rentals - Wellness Clinic <-> Contractual agreement for lease of space Total 2731.9958.0000 Rentals - Wellness Clinic 2731.9970.0000 Child Supervision <-> Single hour admission <-> 6 hour pass <-> 15 hour pass 2731.9975.0000 Fitness Testina <-> Member Fitness Assessment <-> Non-Member Fitness Assessment Total 2731.9970.0000 Child Supervision Total 2731.9975.0000 Fitness Testing Total 2731.9990.0000 Other Revenue Total. 2731.9990.0000 Other Revenue <-> Upper / Lower Concourse Rental <-> Leased equipment/space <-> Miscellaneous rentals Total Revenues Net Expenses ($6,ooo) ($4,ooo) ($120,000) ($32,584) ($1,926) ($1,927) ($1,875) ($38,312) ($23,975) ($351) ($174) ($5OO) ($25,000) ($8,400) ($8,400) ($28,560) ($28,560) ($3,944) ($1,772) ($7,784) ($13,500) ($10,494) ($1,320) ($11,814) ($1,700) ($10,000) ($3,300) ($15,000) ($1,159,986) ($1,159,986) $625,472 253 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 3t, 2002 2733 Recreation Complex - Pool Run Date: 2/28/20032:16 PM R( ,ort Name: Current Buc et 2002 2002 INCREASE 200~ % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2(~02 EXPENDITURES : : 1100 Salaries & Wages ' 317,705' 287,204~ 15,2781 ~ 302.482 5.32% 1200 Overtime ' 6,0021 7,600 0 7,600 0.00 oyo 1400 Employer Contributions 34.868 65 152 ( 14 987) 50 165 -23 00% 1900 Uniforms 2,901' 3,118 0 3,118 0.00% 2110 Travel 1911 300 0 300 0.00% 2140 Telephones ~ ~ 01 1,305i 0.00% 2340 Seminars & Education , O, o 435~ 2,500 ( 950); 1 550 -38.00~ 2395 Memberships ! 342, 280. 60~__ 340 21 '43% 2435 Build Repairs & Mtce i 43,936 46,000 Oi 46 000 0.00% 2478 Misc Equip Repairs i 35,121 22,000! 0'. ' 22,000 0.00 ~ 2821 Transfer to Reserves 15,000/ 15,000; 0~~ :; i5,000 0.00% 5510 Utilities - Water 21.7921 18,000 1.000: 1:9i000 5.56% 5520 Utilities- Gas 52,2131 40,000 0 40i:000 0.00% 5530 Utilities- Hydro ' 132,395 97.200: 12,8007 110 000 13 17% 5902 Misc Equip & Tools (under $500) 1,060 1,500 0 I 500 0.00% Total EXPENDITURES 663,962 605,854 14,506 620,360 2.39% REVENUES · ~ )! (68:488) 9923 Admissions- Public Swimming (70,347) (63,400), ( 5 088 8.03% 9932 Rentals- Pool i ( 144,931)' (125,800) (6,695) (132,495) 5.32% 9936 Rentals- Pool-School Board (2.438) (500) ( 1,500) ~ 300.00% 9943 Memberships - Pool/Health Club : (201090)' (34,000)~ ( 2,522)i ~~ 7.42% Total REVENUES (237,806) ( 223,700)~ (15,805) ( 239,505): 7.07% Net , 426,156, 382,1541 ( 1 2 99)~ 380,855 -0.34% 254 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2733 Recreation Complex - Pool Reoort Name: Three Year Buaget Summary 2002 2003 2004 2005 ] BUDGET BUDGET BUDGET; BUDGET EXPENDITURES ' ~ 1100 Salaries & Wages ' 287,204'- 311,1151 313,342 1200 Overtime ' 7,600 ..... ~-'-~ 7,600 7,600 1400 Employer Contributions ' 65,152 ..... ~*-' 50 ;:t 65 52,465 54,760 1900 Uniforms ' 3,118' f 3,165,~ 3,228 2110 Travel ' 300~ ..... ' 305! 311 2140 Telephones ' 0; ~-- 1,325' 1,352 2340 Seminars & Education ' 2 500 ----:t-~-550 1' 573 1,604 2395 Memberships 28¥ .... 340 345~ 352 2435 Build Repairs & Mtce ' 46,000~-- 000 46,690 47,624 2478MiscEqulpRepa~rs ~ 22,000 : 22.000 22,330 22,777 2821 Transfer to Reserves ' 15 000 ~? 15,00~)~ 15,225~ 15,530 5510 Utilities - Water ' 18,000j . 19,000 19,285 19,671 5520 Utilities- Gas ' 40,000 =~'~ ~'~,000 40,600 41.412 5530 Utilities- Hydro ' 97,200~-;; ::. 110,~ 111,650' 113,883 5902 Misc Equip & Tools (under $500) 1,500 ~ ~--~. ,~ ~500 1,523 1,553 Total EXPENDITURESi 605 8541 620,3601 635,196 644,999 REVENUES [i~ 9923 Admissions- Public Swimming ' (63,400) (68,488) (69,515) (70,905) 9932 Rentals - Pool ' .( 125,800 ) ( t32,495) (134,482) . (137,172) 9936 Rentals- Pool-School Board ' (500) ........ ~~ ( 2,030);~ (2,071) 9943 Memberships- Pool/Health Club ( 34 000): ........... ( 36 522) ( 37 070); (37,811) Total REVENUES ( 223 700):" ' ( 239 505) (243,097) (247,959) Net 382,154 380 855 392,099. 397,040 2,55 City of Pickering 2003 Background Information 2733 Recreation Complex - Pool Run Date: 2/28/2003 2:10 PM Name: Backc~round Info. with Totals 2003 BUDGET Expenses 2733.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Provision for additional staffing for extended summer operating hours at the Rec. Complex Pool Total 2733.1100.0000 Salaries & Wages 2733.1200.0000 Overtime <-> To meet service level / workload committments Total 2733.1200.0000 Overtime 2733.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2733.1900.0000 Uniforms <-> As per the Collective Agreement 2733.2110.0000 Travel Total 2733.1400.0000 Employer Contributions Total 2733.1900.0000 Uniforms <-> Mileage expenses for: Aquatic Program Coordinator Total 2733.2110.0000 Travel 2733.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. 2733.2340.0000 Seminars & Education <-> PRO Municipal Aquatic Training & Recertification <-> (CPO) Certified Pool Operators Course <Reduced by TJQ> 2733.2395.0000 Memberships <-> PRO - Aquatics <-> Life Saving Society <-> Red Cross 2733.2435.0000 Building Repairs & Maintenance Total2733.2140.0000 Telephones Total 2733.2340.0000 Seminars & Education Total 2733.2395.0000 Memberships Pool Chemicals (conversion to liquid chlorine - for Health & Safety) Cleaning Supplies Miscellaneous Electrical and plumbing repairs Lamps, Ballasts and Fuse Inventory Filters, etc. Tile, painting, door and lock repairs Emergency lighting (replacement) Total 2733.24350000 Building Repairs & Maintenance 2733.2478.0000 Misc. Equipment Repairs & <-> Filter System <-> Pool Supplies and Equipment $295,382 $7,100 $302,482 $7,600 $7,600 $50,165 $50,165 $3,118 $3,118 $300 $3OO $1,305 $1,305 $300 $2,500 ($1,250) $1,550 $190 $75 $75 $340 $20,000 $8,OOO $1,000 $3,OOO $4,OOO $2,000 $5,OOO $3,OOO $46,000 $4,000 $5,000 256 City of Pickering 2003 Background Information 2733 Recreation Complex - Pool Run Date: 2/28/2003 2:10 PM Reoort Name: Backoround Info. with Totals 2003 BUDGET <-> Electrical and Plumbing <-> Dry-O-Tron repairs (contract) <-> Pumps, Motors, Valves, Seals <-> Repair parts for pool vacuum Total 2733.2478.0000 Misc. Equipment Repairs & 27332821.0000 Transfer to Reserve <-> Contribution to capital equipment reserve 2733.5510.0000 Utilities - Water 2733.5520.0000 Utilities- Gas 2733.5530.0000 Utilities - Hydro 2733.5902.0000 Misc. Equip. (under $300. <-> First Aid Supplies <-> Flutterboards (replacement) <-> Toys (replacement) <-> Small Tools etc. Total 2733.2821.0000 Transfer to Reserve Total 2733.5510.0000 Utilities - Water Total 2733.5520.0000 Utilities - Gas Total 2733.5530.0000 Utilities- Hydro Total 2733.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Reven u e 2733.9923.0000 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass 2733.9932.0000 Rentals- Pool <-> Learn to swim <-> Private <-> Pickering Swim Club <-> Synchro Club <-> Disabled swim Total 2733.9923.0000 Learn to swim Contribution to Capital Reserve Other Pool Rental Contribution to Capital Reserve 2733~9936.0000 Rentals - Pool - School B Admissions - Public Swimm Total 2733.9932.0000 Rentals - Pool $4,00O $4,OOO $3,000 $2,OOO $22,000 $15,000 $15,000 $19,000 $19,000 $40,000 $40,000 $110,000 $110,000 $6OO $4OO $300 $2OO $1,500 $620,360 $620,360 ($28,575) ($16,250) ($16,663) ($3,000) ($4,000) ($68,488) ($75,000) ($9,120) ($31,815) ($1,260) ($300) ($6,600) ($8,400) ($132,495) ($2,ooo) City of. Picketing 2003 Background Information 2733 Recreation Complex - Pool Run Date: 2/28/2003 2:10 PM Name: Backamund Info with Totals 2003 BUDGET 2733.9943.0000 <-> Youth <-> Adult <-> Family Total Revenues Net Expenses Membership - Pool/Health Total 2733.9936.0000 Rentals - Pool - School B Total 2733.9943.0000 Membership - Pool/Health Total. ($2,000) ($1,684) ($22,868) ($11,970) ($36,522) ($239,505) ($239,505) $380,855 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2735 Recreation Complex - Arenas Run Date: 2/28/20032:16 PM Report Name: Current Bud 2002 2002i INCREASE :200:~ % CHANGe: · YTD Actuals BUDGETi (DECREASE) BUDGET 2003 VS. i 2002, EXPENDITURES ! i ; 1100 Salaries & Wages [ 305.087 274,662[ 8 165 .... ;~ 2.970,4 1200 Overtime i 13,885; 10,000:. 01 ...... ~'"'-'~ 0.00% I 1400 Employer Contributions i 36,843 62.910' ( 2 623) . 60 287 -4.17% 1900 Uniforms 2,219 2,000: 0! 2,000 0.00% 2140 Telephones ' 0 0:; 550i-- 550 0.00% 2340 Seminars & Education , 290~ 600 (200) 400 -33.33 ~ 2399 Outs de Agency Serv 0 0 0'. 0 0.00% O 2435 Build Repa rs & Mtce 43 109i 43 000 0 : 43,000 0.00'~ 2478 Misc Equip Repairs 40,156 46,0001 0 46,000 0.00% 2678 Rental Misc Equip 0 500 0 - 50~ 0.00% 2821 Transfer to Reserves 30 000 30 000 O~ 30,000 0.00% 5300 Stationery & Office Supplies 588'. 300' 0: 300 0.00 Yo 5302 Forms 373, 300~ 0: 300 0.00 Yo 5510 Utilities- Water ' 4,8431 6,8251 3.1751-' ~ 46.52% 5520 Utilities- Gas ' 12,648' 10,000" 2 ooo'- ~ t2,000 20.00% 5530 Utilities- Hydro i 136,961' 108,000r 7,000 1 t5,000 6.48% 5900 Gas, Oil Tires ' 846' 8001 0 ~ 0.00% 5902 Misc Equip & Tools (under $500) ' 1,069 1,000:; O' ~ 1,000 ' 0.00% Total EXPENDITURES 628,916' 596,897~ 18 067 614 9~ 3.03% REVENUES ~ i ' 9915 Snack Bar ' ( 2,100)' ( 5,000)'~ 3,000~ ~60.00% 9916 Vending Machines ' (2,171)~ ( 3,000):~ 0-~'~- ( 3;000) 0.00% 9940 Advertising Space ( 7,500) (10,000) ( 2,000): ' (~2,000) 20.00 Fo 9990 Other Revenue.' ( 43,680) ( 31,000) 0 ~ , O. 00% 9922 Admissions- Skating (46,859) (23,500) ( 1,500) ( 25 000 6.38% 9933 Rentals- Mtg. Room/Public ' (28,073)I ( 22,000)' (8,000) ...... ,"~ '--(30,000) 36.36% 9934 Rentals- Mtg. Room/Prog. · ( 1,000)' ( 1,000)' ( 1,000); ..... ~' 100.00% 9931 Rentals-ice Surface (454,473) (485,000) (25,000) ( 510,000 5.16% Reserve Surcharge · 0~ (30,000) 0 ' '0.00% Total REVENUES (585,855) (610,500) (34,500) ( 645,000) 5.65% Net 43,061' ( 13,603); ( 16 433): ( 30 036) 120.80% 259 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2735 Recreation Complex -Arenas Report Name: Three Year Budget Summary 2002 2003i 2004 2005 BUDGET! BUDGET BUDGET. BUDGE1' EXPENDITURES 1100 Sa ares & Wages i 274,862~~-- 291,098' 293,236 1200 Overt me 10 000 ..... ~ ' 10,000: 10,000 1400 Employer Contributions 62,910 : 60i287i 65,215 70,130 1900 Uniforms '. 2 000~ 2,030i 2,071 2140 Telephones 0 550': 558i 569 2340 Seminars & Education 600 -- 0 406~ 414 2399 Outside Agency Serv i 0i .......... 4001 414 2435 Build Repairs & Mtce ~ 43.000' .... 43-'0'-~-0- 43,645. ~ 44,518 2478 Misc Equip Repairs 46,000/ - 46,690~, 47,624 2678 Rental Misc Equip 500! 500 508: 518 2821 Transfer to Reserves ~ 30 000, 30,000 30,450 31,059 5300 Stationery & Office Supplies ' 300I'' 305: ' 311 5302 Forms , 300 ~ 305: 311 5510 Utilities - Water 6,825 10,000 10,150 10,353 5520 Utilities- Gas ~ 10,000 12,000-- 12,180' 12,424 5530 Ut tes- Hydro i 108 000~ 115,~ 116,725; 119,060 5900 Gas, Oil Tires ~ 800[ 800 812; 828 5902 Misc Equip & Tools (under $500) ' 1,000 !~-- !000 1,01 5' 1,035 TotalEXPENDITURES 596,8971 .." 614,964 632,492 644,875 REVENUES ~. 9915 Snack Bar ( 5,00 ) =' (2,000) ( 2 030)' (2,071) 9916 Vending Machines ' (3,000) ~ i3,~ (3,045). (3,106) 9940 Advertising Space ' ( ~ ................ 10 000) ( t2 000) (12,180) (12,424) 9990 Other Revenue ' ( 31,000). -( 31 000) ( 31,465) (32,094) 9922 Admissions- Skating ' (23,500) ( ~5 000111 (25,375)' (25,883) 9933 Rentals- Mtg. Room/Public i (22000) ............... ~~'i (30,450): (31,059) 9934 Rentals- Mtg. Room/Prog. ( 1,000). ( (2,030)' (2,071) 9931 Rentals-Ice Surface ' ( 485,000): ( 517,650)' (528,003) Reserve Surcharge ' (30,000)' ( 30 (30,450). ( 31,059) Total REVENUES ( 610 500) (~5,000), (654,675) (667,770) Net ( 13,603): ........ ~ ( 3~1 ( 22,183)' (22,895) 26O City of Picketing 2003 Background Information 2735 Recreation Complex - Arenas Run Date: 2/28/2003 2:10 PM ReBort Name: Backaround Info. with Totals 2003 BUDGET Expenses 2735.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2735.1100.0000 Salaries & Wages 2735.1200.0000 Overtime <-> To meet service level / workload committments Total 2735.1200.0000 Overtime 2735.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. 2735.1900.0000 Uniforms <-> As per the Collective Agreement Total 2735.1400.0000 Employer Contributions Total 2735.1900.0000 Uniforms 2735.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2735.2140.0000 Telephones 2735.2340.0000 Seminars & Education <-> Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety <Reduced by TJQ> Total 2735.2340.0000 Seminars & Education 2735.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program <Deferred by TJQ> to 2004 Total 2735.2399.0000 Outside Agency Services 2735.2435.0000 Building Repairs & Maintenance <-> Caretaking supplies <-> Building repair supplies & services <-> Electrical repairs <-> Plumbing repairs <-> Door and lock repairs <-> Parking lot maintenance (snow removal and garbage) Total 2735.2435.0000 Building Repairs & Maintenance 2735.2478.0000 Misc. Equipment Repairs & <-> Ministry of Labour Inspections <-> Refrigeration repairs maintenance and dehumidifiers ( contract ) <-> Overhaul Compressor (2) <-> Fan & motor repairs, supplies & fuse inventory <-> Electrical and Plumbing repairs <-> Ice Resurfacer maintenance <-> Misc. small equipment repairs <-> Energy Management System - Service Contract Total 2735.2478.0000 Misc. Equipment Repairs & 2735.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs $282,827 $282,827 $10,000 $10,000 $60,287 $60,287 $2,000 $2,000 $55O $55O $6OO ($200) $4OO $400 ($400) $13,000 $13,000 $7,OO0 $4,000 $1,000 $5,0OO $43,000 $2,000 $13,500 $10,000 $7,000 $7.000 $3,500 $1,500 $1,500 $46,000 $5OO 261 City of Picketing 2003 Background Information 2735 Recreation Complex -Arenas Run Date: 2/28/2003 2:10 PM Name.: Backoround Info with Totals 2003 BUDGET Total 2735.2678.0000 Misc Equipment Rentals 2735.2821.0000 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2735.2821.0000 Transfer to Reserve 2735.5300.0000 Stationery & Office Suppl <-> To provide staff with necessary stationery items <-> Toners for printer Total 2735.5300.0000 Stationery & Office Suppl 2735.5302.0000 Forms <-> Printing of facility permits and receipt forms 2735.5510.0000 Utilities - Water <-> Recreation Complex Arena usage <Reduced by TJQ> 2735.5520.0000 Utilities - Gas <-> Recreation Complex Arena Usage 2735.5530.0000 Utilities- Hydro <-> Recreation Complex Arena usage Total 2735.5302.0000 Forms Total 2735.5510.0000 Utilities - Water Total 2735.5520.0000 Utilities - Gas Total 2735.5530.0000 Utilities- Hydro 2735.5900.0000 Gas, Oil, Tires Etc. <-> Necessary services to ice resurfacing machine Total 2735.5900.0000 Gas, Oil, Tires Etc. 2735.5902.0000 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) Total 2735.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue $500 $3O,OOO $30,000 $100 $2OO $300 $3OO $3OO $19,000 ($9,000) $10,000 $12,000 $12,000 $115,000 $115,000 $8OO $8OO $5OO $5OO $1,000 $614,964 $614,964 1910.2735.0000 Reserve Surcharge <-> Reserve Surcharge 2735.9915.0000 Snack Bar <-> Snack Bar Lease Agreement 2735.9916.0000 Vending Machines <-> Arena vending machines Total 1910.2735.0000 Reserve Surcharge Total 2735.9915.0000 Snack Bar Total2735.9916.0000 Vending Machines 2735.9922.0000 Admissions - Pleasure Ska <-> Daily admissions for individuals for Public Skating Total 2735.9922.0000 Admissions - Pleasure Ska 2735.9931.0000 Rentals- Ice Surface <-> Based on an average of $105/hr. 262 ($30,000) ($30,000) ($2,000) ($2,000) ($3,000) ($3,000) ($25,000) ($25,000) ($510,000) City of Picketing 2003 Background Information 2735 Recreation Complex -Arenas Run Date: 2/28/2003 2:10 PM Name: Backc~round Info with Totals 2003 BUDGET 2735.9933.0000 Rentals - Mtg. Room/Publi <-> Various hall rentals, activities 2735.9934.0000 Rentals- Mtg. Room Pta. <-> Various program room rentals 2735.9940.0000 Advertising Space <-> Rink Board advertising 2735.9990.0000 Other Revenue <-> Ball Hockey <-> Lacrosse Total Revenues Net Expenses Total 2735.9931,0000 Rentals - Ice Surface Total 2735.9933.0000 Rentals - Mtg. Room/Publi Total 2735.9934.0000 Rentals - Mtg. Room Prg. Total 2735.9940,0000 Advertising Space Total 2735.9990.0000 Other Revenue Total. ($51o,ooo) ($30,000) ($30,000) ($2,000) ($2,000) ($12,000) ($12,000) ($11,ooo) ($2o,ooo) ($31,000) ($645,000) ($645,000) ($30,036) 263 2744 Museum City of Pickering 2003 Current Budget ( $ ) 2002~ 2002 INCREASE YTD Actuals as of December 31, 2002 Run Bate: 2/28/2003 2:16 PM Report Name: Current Bud ~t 2002 % CHANGE EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2211 Trade Shows. Exhib & Bisplays 2340 Seminars & Education 2370 insurance Premium YTD Actuals BUDGET (DECREASE) BUDGET 205.2t9 206,126 199.587' 5.632 7,287 4 50O 0 22.873 45 103 (13.043) 1.919 2,000 0 3,196 4,500 (500) 0 600 0 6,499 4,500 (4,500) 0 0 3.610 14,733 15,000 0 475, 500 (250) 557' 500 1.751 1.630 2003 VS. 20Q2 2.82% 0.00% -28.92% 0.00% -11.11% 0.00% -100.00% 0.00% 0.00% -50.00% 0.00% 0.00% 2394 Recptl Prom & Sp Events ' 1,255! 1.500 ' ( 1.000) 2395 Memberships ' 100; 250i 0 2399 Outside Agency Serv i 7 378' 6,800, 1,000 2435.. , .. . Build Repairs &Mtce 9 016 8 000 2 000 2478 Misc Equip Repairs 4,710 3,300 0 -66.67% 0.00% 14 71% 25.00% 0.00% 2480 Antiques Repairs Mtce. 5 1.000 (500) 2482 Grounds Upkeep ' 367' 500' 0 5300 Stationery & Office Supplies 5,378' 4,500 0 5340 Supplies - Special Events 10,816 15.000 5345 Anti~ ue Purchases 341 500 0 5400 Gift Shop Plaques 1.462f 4.000 ( 500 5530 Utilities- Hydro 5,229 2,860 2,640 5540 Utilities - Oil 37 600 0 5900 Gas. Oil Tires 544 900 0 5902 Misc Equip & Tools (under $500) 457 500 Total EXPENDITURES 312.509 328,630 (5,411) REVENUES 1610 Federal Grant ( 1.467) 0 0 1623 Ont. Specific Grants (17.710) 9910 Gift Shop (3.133) 9915 Snack Bar (388) 9955 Programs (6,723) 9977 Bonations (531) 16,000) (5,ooo) o (8OO) 3OO 12,000) 1.065 ( 1,500) 0 -50.00% 0.00% 0.00% 0.00% 0.00°,4 -12.50% 92.31% 0.00% 0.00% 0.00% -1.65 °/~ 0.00% 0.00% 0.00% -37.50% -8.88% 0.00% 264 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2744 Museum Run Date: 2228/2003 2:16 PM Report Name: Current Bud~ YTD Actuals BUDGET (DECREASE)BUDGE~ 2003 VS. i 2002 0.00% 9990 Other Revenue (6,684) (3,800) ~ 3,800)1 9920 AdmiSSions: pubii~ & Edu. ' ( 5~,804) (62,000)i 0--- .---.-4 O.00°A 9933 Rentals- Mtg. Room/Public (40,971)I (10,000) 0 ee(~i 0.00% Total REVENUES ( 135,410); ( 111,100); 1 Net 177,099] 217,530! ( 4'046) -1.86% 265 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ Run Date: 2/2812003 2:20 PM 2744 Museum 2002 BUDGET EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2211 Trade Shows. Exhib & Bispla'ys 2340 Seminars & Education 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2480 Antiques Repairs Mtce 2482 Grounds Upkeep 5300 Stationery & Office Supplies 5340 Supplies- Special Events 5345 Antique Purchases 5400 Gift Shop Placues 5530 Utilities - Hydro 5540 Utilities ~ Oil 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $500) Total EXPENDITURES REVENUES 1623 Ont. Specific Grants 9910 Gift Shop 9915 Snack Bar 199.587 4,500 45,103 2.000 4,500 6OO 4.500 0 15,000 5OO 5OO 1.630 1,500 250' 6.800 8,000 3,300 1,000 5OO 4,500 15.000 500 4.000 2,860" 60( 900 5O( 328,630. 16,000 (5,OOO) (800 Report Name: Three Year Budget Summary 2004 2OO51 208,994~ 209, 4,50O 4,500 35,025i 37,985 2,030i 2'07i' 4,060i 4,141 609 621 0 3,664i 3,737 ~5,225i 15,530I 2541 508! 5o8; 5~ 254i 7,9i7! 8,075 3,3501 5o8i 5~ 508 51, 4,5681 4,659 15,225i 15,530 508! 518 35531 31624 5,583 5,695 6091 621 914 932 508~ 518 331,186; 335 (16,240) ( 16,565 (5,075) ( 5,177 (508) (518) 266 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2128120032:20 PM 2744 Museum Report Name: Three Year Budget Summary BUDGET BUDGET BUDGET i (12.000) (11,099) (11,321) 9955 Programs 9977 Donations ! ( 1 500) ; (~ SOO) ( 1,523)[ (1,553) 9990 Other Revenue i (3800)i : : (3880) (3,857)i (3,934) 9920 AdmiSSions ' PubliC & Edu. i (62,000) ; (62,930) ( 64'189) 9933 Rentals-Mtg. Room/Public i (i0 O00i (i0 150) (i0 353i Total REVENUES (111,100) ( 111,382)i ( 113,61 o) Net , 217 530! ;21~84 219,804: 222,367 267 City of Pickering 2003 Background Information 2744 Museum Run Date: 2/28/2003 2:10 PM Re.[~r~rf Name: Backaround Info with Totals 2003 BUDGET Expenses 2744.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Provisions for additional staffing to support education and special event programs <-> Deferred to 2004 - Provision for additional staffing Total 2744.1100.0000 Salaries & Wages 2744.1200.0000 Overtime <-> To meet service level / workload requirements Total 2744.1200.0000 Overtime 2744.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2744.1400.0000 Employer Contributions 2744.1900.0000 Uniforms <-> Work gloves, safety glasses, work boots - as per Collective Agreement <-> Repair and Replacement of Costumes Total 2744.1900.0000 Uniforms 2744.2110.0000 Travel <-> Mileage for staff: Outreach Programs, Workshops, School Displays, Deliveries, Special Events Programs Total 2744.2110.0000 Travel 2744.2122.0000 Freight,Express & Cartage <-> Shipment of Artifacts, steam Engines or displays Total 2744.2122.0000 Freight,Express & Cartage 2744.2140.0000 Telephones <-> This expense consists of: telephone system. long distance, monthly rate and allocation for new Total 2744.2140,0000 Telephones 2744.2210.0000 Advertising <-> Museum brochure, Artwork, P.MT.'s posters & printing, display ads - special events, local/regional advt. add.new events & activities year 2001 Total 2744.2210.0000 Advertising 2744.2211.0000 Tr Shows,Exhib.& Displays <-> Supplies and materials for temporary exhibits and displays, enlargements, lettering, <Reduced by TJQ> Total 2744.2211.0000 Tr Shows,Exhib& Displays 2744.2340.0000 Seminars & Education <-> OMA - Committee Workshop, Honorariums for on site training workshops <-> WHMIS & Safety <-> Fundraising Workshops Total 2744.2340.0000 Seminars & Education 2744.2370.0000 Cult Serv-Museum - Insura <-> Insurance Premium Total 2744.2370.0000 Cult Serv-Museum - Insura 2744.2394.0000 Recpt,Prom. & Sp. Ev.,Gen $205,219 $12,000 ($12,000) $205,219 $4,500 $4,5OO $32,060 $32,060 $300 $1,700 $2,OOO $4,OOO $4,ooo $6oo $6oo $3,610 $3,610 $15,000 $15,ooo $50O ($250) $25o $2OO $200 $100 $5OO $1,630 $1,630 268 City of Pickering 2003 Background Information 2744 Museum Run Date: 2/28/2003 2:10 PM Re9ort Name: Backoround Info, with Totals 2003 BUDGET <-> Very Important Volunteer Night and Appreciation Event to cover food, entertainment & awards for volunteers, Roast eventNolunteer Appreciation Night <Reduced by TJQ> Total 2744.2394.0000 2744.2395.0000 Memberships <-> York-Durham Association of Museums & Galleries <-> Canadian Museum Association <-> Ontario Museum Association <-> Ontario Historical Society <-> Theatre Ontario <-> Act-Co <-> Canada's National History Society ~ The Beaver <Reduced by TJQ> Recpt, Prom.& Sp. Ev.,Gen Total 2744.2395.0000 Memberships 2744.2399.0000 Outside Agency Services <-> Gas and Steam Barn area plus restoration projects <-> Security patrol services (12 x 300) Total 2744.2399.0000 Outside Agency Services 2744.2435.0000 Building Repairs & Maintenance <-> Daily maintenance supplies and materials for building repairs <-> Environmental monitoring & water treatment <-> Routine plumbing and electrical services and repairs Total 2744.2435.0000 Building Repairs & Maintenance 2744.2478.0000 Misc. Equipment Repairs & <-> Daily maintenance supplies and restoration for Steam Barn equipment Total 2744.2478.0000 Misc. Equipment Repairs & 2744.2480.0000 Antiques-Repairs & Maint <-> Conservation & Restoration Materials, On going repairs and restoration of artifacts in Collection <Reduced by TJQ> Total 2744.2480.0000 Antiques-Repairs & Maint 2744.2482.0000 Grounds Upkeep <-> Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium chloride for driveway Total 2744.2482.0000 Grounds Upkeep Total 2744.5300.0000 Stationery & Office Suppl 2744.5300.0000 Stationery & Office Suppl <-> On-site Program Supplies <-> Outreach Program Supplies. <-> General Office Supplies 2744.5340.0000 Supplies -Spec. Events/Ba Volunteer lunches (14 event days), refreshments for training sessions (4 days) Demonstration Fees (5 event days) Entertainment (7 event days) SOCAN Fees Supplies & Equipment Volunteer BBX $2,000 ($1,5oo) $50O $20 $81 $75 $2O $135 $6O $28 ($169) $250 $4,200 $3,600 $7,8O0 $2,OOO $4,OOO $4,000 $10,000 $3,300 $3,300 $1,000 ($5o0) $5OO $5OO $5OO $2,800 $6OO $1,100 $4,500 $2,500 $3,500 $3,500 $400 $3,100 $2,000 269 City of Pickering 2003 Background Information 2744 Museum Run Date: 2/28/2003 2:10 PM Re[~ort Name: Backoround Info. with Totals 2003 BUDGET Total 2744.5340.0000 Supplies -Spec. Events/Ba 2744.5345.0000 Antique Purchases <-> Reproduction items for programming Artifacts for the Collection Total 2744.5345.0000 Antique Purchases 2744.5400.0000 Gift Shop/Plaques <-> Retail Merchandise for Gift Shop <-> Display and Sales Supplies 2744.5530.0000 Utilities - Hydro <-> Museum usage Total 2744.5400.0000 Gift Shop/Plaques Total 2744.5530.0000 Utilities- Hydro 2744.5540.0000 Utilities- Oil <-> To purchase fuel for the new heater in the schoolhouse Total 2744.5540.0000 Utilities - Oil 2744.5900.0000 Gas, Oil, Tires Etc. <-> Museum - Steam Barn 2744.5902.0000 Misc. Equip. (under $300. Total 2744.5900.0000 Gas, Oil, Tires Etc. Gardening supplies for "Bloomers & Britches" Total 2744.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue 1623.2744.0000 Ont Grant - Museum <-> Museum Operating Grant 2744.9910.0000 Gift Shop <-> Retail purchases: May/June <~> July/August <-> Sept./Oct./Nov. Total 1623.2744.0000 Ont Grant- Museum Total 2744.9910.0000 Gift Shop 2744.9915.0000 Snack Bar <-> Sale of lemonade, baked goods, corn on the cob during special events Total 2744.9915.0000 Snack Bar 2744.9920.0000 Admissions - Public & Edu <-> Admissions during Special Events <-> On Site Education Programs for Spring <-> OnSite Education Programs for Fall <-> General Admissions Total 2744.9920.0000 Admissions - Public & Edu 2744.9933.0000 Rentals - Mtg. Room/Publi <-> Rentals - various supplies / artifacts <-> Weddings in the church 10 @ $200 <-> Film/Photography Rental, 3 Rentals $15,000 $5OO $5OO $3,000 $5OO $3,500 $5,5OO $5,5OO $600 $6OO $9OO $9OO $500 $5OO $323,219 $323,219 ($16,ooo) ($16,ooo) ($1,5oo) ($1,5oo) ($2,ooo) ($5,ooo) ($5oo) ($5oo) ($13,900) ($20,000) ($24,100) ($4,000) ($62,000) ($1,000) ($2,000) ($7,000) 27O City of Picketing 2003 Background Information 2744 Museum Run Date: 2/28/2003 2:10 PM Name.: Backoround Info with Totals 2003 BUDGET 2744.9955.0000 Programs Total 2744.9933.0000 Rentals - Mtg. Room/Publi Buzz Saws & Building Blocks - 5 programs @$70 Christmas Past - 60 programs @ $74.75 Fraktur - 10 programs @ $79.40 Settlers' Workshop - 8 programs @ $79.40 Sheep to Shawl - 20 programs @ $74.75 Stunning Stencils - 12 programs @ $74.75 Thingamijigs - 8 programs @ $35.00 Weaving Wizards- 10 programs @ $74.75 Wonderful Wool - 10 programs @ $65.40 Wordsmiths - 8 programs @ $74.75 2744.9977.0000 Donations <-> Memberships / individuals 2744.9990.0000 Other Revenue <-> Program Sponsorship Total 2744.9955.0000 Programs Total 2744.9977.0000 Donations Non-Resident Surcharge - School Boards outside of Durham Region Total 2744.9990.0000 Other Revenue Total. Total Revenues Net Expenses (si0,000) ($350) ($4,485) ($794) ($635) ($1,495) ($897) ($28o) ($747) ($654) ($598) ($10,935) ($1,5oo) ($1,500) ($2,500) ($1,300) ($3,800) ($109,735) ($109,735) $213,484 271 PICKEI qG PLANNING & DEVELOPMENT DEPARTMENT 2003 BUDGET January 2003 272 To guide development to enhance the quality of life for the Pickering community, through professional advice based on sound planning principles, and through the assurance of health, safety, and accessibility in the built environment to continue to provide professional recommendations to Council on matters of planning policy and development, which are consistent with the principles and strategic policies set out in the City's Official Plan to provide an encouraging and healthy professional environment for staff, including supporting team-building and self-improvement to continue developing and documenting operational procedures and processes to continue reviewing staff functions and developing strategies which will increase Departmental effectiveness through an integrated planning and building development review and inspection process to train new staff on City policies, procedures, and processes in order to bring them to full work level competency to establish a sound planning policy foundation for future urban development through the completion of a Growth Management Strategy for the lands north of the St. Lawrence and Hudson Rail line, south of Highway 7 to initiate the 5 year review of the Pickering Official Plan to address priority policy matters including the Duffin Heights Neighbourhood, Oak Ridges Moraine, and archaeological issues to establish a departmental process for the collection of data required as a result of delegation of subdivision and condominium approval; and to complete processing manuals, including all form letters related to the acceptance of delegation of approval of draft plans of subdivision, condominium, and part lot control using AMANDA software to complete the 2003 Departmental Work Program including Official Plan Policy and Zoning By-law for second units in existing dwellings to plan for and commence incorporating the legislated requirements arising out of Bill 124, including staff qualification, permit timeframes, fee structures, and financial reporting for Building Services 273 PLANNING & DEVELOPMENT DEPARTMENT INTERNAL · apply significant staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities continue reducing resources required for routine minor variance and land division applications through the use of abbreviated reports and limited internal circulations · utilization of the City's Geographic Information System in planning analysis complete the data verification of the City's Teranet based property parcel fabric and progress with the conversion of existing mapping to the Teranet base · implement the ArcView software including start up, conversion, and training EXTERNAL continue determining which planning activities the Department shall undertake given the increased demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint and reduced staffing levels · meet the increasing demand for more timely study completions, development review, and approvals 274 PLANNING & DEVELOPMENT DEPARTMENT EFFICIENCY · continue to develop an operational procedures manual for the Planning & Development Department · implement further staff training, cross-training, and empowerment opportunities improve the effectiveness and efficiency of planning and development control review processes through more coordinated, comprehensive, and integrated response mechanisms · utilize the Geographic Information System to simplify operations · integrate Development Control, Building, Planning applications, and filing systems with Amanda · initiate conversion of alphabetical files to the Corporate File Management System EFFECTIVENESS · expand the use of a multi-disciplinary team approach to projects and problem solving · develop mechanisms and staff routines to help assure conformance of as-built site development with approved site plans · continue identifying clear ownership / responsibility for project management ECONOMY develop informational material for sale to targeted markets (with assistance of GIS technology and Teranet parcel fabric), and investigate the sale of customized planning information / mapping to the private sector · review the Planning & Development budget strategies, including an examination of the extent that user fees can offset operating costs · continue to carefully monitor the use of overtime that is paid in cash, using time-in-lieu and flex time wherever possible (given workload) I:\BU DGET~Budget03\Mission Stmt-2003.doc 275. 0 0 C O'U- 276 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Plan ning & Development Run Date: 2/28/2003 2:46 PM Current Duc E ' CHANGe: 2002 2002 INCREAS 2003 % YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. , 2002 EXPENDITURES ' 1100 Salaries & Wages · 1,769.883' 1,823.847i 199,790' ~;' 10.95% 1200 Overtime i 48,5021 65,300 ( 5,000)i-~*-' ~"--- -7.66% ~ ' 417,501' 13 264· ~ 3.18% 1400 Employer Contributions I 283,959 0.00% 1800 Conferences ; 0 01 7,870..: 7,870 1900 Uniforms ' 1,125. 1,300i 0' 0.00% 2110 Travel ' 19,472 28,800! ( 2,100)--~ 26,700 -7.29% 21310ellular Phones & Pagers 6,920 9,200 ( 1,000): ,8200 -10.8 .... ' 0 00% 2140 Telephones 0 0 22,995~ : 22,9~:~ · 2210 Advertising 790 1,600 0 ~ 600 0.00 2220 Subscription & Pubhcatlons , 2,480, 4,175, 01 : ::: 4,175 0.00 2340 Seminars & Education 4,196; 11,960~, ( 450); t t ,510 -3.76% 2370 insurance Premium i 1,240' 576 01- 0.00% 2371 ns De~luctbe ' 2 000 4 281 ' 0'¢ 28t 0.00°,4 / o 2392 Consulting & Professional , 39,579, 141,500, 490,900~ :: 632,400 346.93 2394 Recpt, Prom & Sp Events ' 651' 1,300~, (300)i 1 ~ -23.08% 2 2395 Memberships 6,716 7,190; 5 0~ 7,7t0 7.23% ' :' o ,oeo 0.0o% 2396 Photo, Mapping. Printing 2,894' 4,000, 2407 Roads Repair & Mtce " 5,807' 8,0001 0'-- i000 0.00% 2457 Veh- Repairs & Maintenance ', 5,679 5,5001 01 5,500 0.00 2478 Misc Equip Repairs ; 2,288 2,800 01~-~ 2,80~ 0.00%! 2635 Building Rentals ~ O' 300: 0]~--~ 0.00% 2678 Rental Misc Equip ' 13,853' 16,050' O~ -~050 0.00% 5300 Stationery & Office Supplies ' 14,381' 15 000 (600) ~i~.00 -4.00% 5302 Forms 1 832 2 500, 0 2 500 0.00 Fo 5900 Gas, Oil Tires 4,540 6,490 110'~ 6 600 1.70% 5902 Misc Equip & Tools (under $500) ' ' 483 1,100: 0 .... 1,100 0.00% Total EXPENDITURES 2,239,271 2,580,270 725 9991 3,306,269 28.14% REVENUES 1416 Sale of Services- Agreements i (48,526)' 0: ( 56,667) 0.00% 1429 Sale of Serv-Dev 0ntrl '~ ( 127,709) (85,000) ( 5,000)1~ 5.88% 1460 Sale of Serv- Plan Admin t ( 6,284/ (6,000) ( 1,000)'~ ....... ( ~;~i 16.67% 1461 Sale of Serv- Plan App{ ' ( 107,560)' ( 76 500/ ( 3 140)'~'-7----(-7;9 640~i 4.11 1517 Licenses & Permits ' (896,810) (850,000) ( 150,000)-- 17.65°,4 1911 Trans. from Continuing Studies Res. O' O' (47,400) ( 47,400) 0.00% 9990 Other Revenue ' ( 10,753)' ( 8,000)' 0 ....... :('~ 0.00o,4 277 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 Plan ning & Development Ru, Date: 2/28/2003 2:46 PM Name: et 9990 Other Revenue i ( 4.644)1 0 (514,211) , , , : 0.oo% -I'°talREvENUE~' (1,202,286) (1,025,500)i 75.81% T i,036 985i 1,554 770i ( 51,419) 5¥ '31~1% Net i , , For this years' budget, the actual 2003 OMERS cost is reflected in each cost centre where applicable. In other words, t, he 2003 employee benefits account (1400) only reflects the 1/30MERS rate. The 2004 budget column reflects the 2/3's rate and the full OMERS cost is reflected in 2005. Telephones - Account 2140 Telephone costs have been re-allocated from the Gen. Gov. section of the budget to each individual cost centre to meet external reporting requirements. 278 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2610 Plan & Develop- Admin Run Date : 2/28/2003 2:16 PM 2002 2002i INCREASE 2003 % CHANGE BUDGET' ) BUDGET YTD Actuals (DECREASE 2003 VS. , ....... 2002 EXPENDITURES 1100 Salaries & Wages ~ ' 456,516 432,254 123 872 556 ~ 28 66% 1200 Overtime ' ' ~ '-:: -- .... ' 4,512 3,000 0 3,000 0 00% 1400 Employer Contributions 84,565 96,191 24,359 120.550 25.32% 1800 Conferences 0 0 2 250 2, 50' 0 00% 2110 Travel 611' 1,500' 500 ~ ' 33 33°/~ 2131 Cellular Phones & Pagers ; 473 4501 0 ......... ~50 0 00% 2140 Telephones ' 0 O' 6,275~ ~ 6 275 0.00% 2210 Advert s ng 790 1 600 0 ' , 1 600 0.00 2220 Subscription & Publications 2 480' 4 175' 0 4 i ' 0 00% 2340 Seminars & Education 2 554 2 250i 1 250~ ' 3,500 55 56% 2392 Consulting & Professional 0 Oi 0 ~ 0 00% 2394 Recpt, Prom & Sp Events 651~ 1 300: (300) 1 2395 Memberships ! 1,011 1,1851 ( 100)' 1 085 -8.440, 2396 Photo Mapping. Printing ! 2,894' 4.000! 0 · . 4, oo_o o.oo 2635 Building Rentals Oi 300, 0 o 2678 Rental Misc Equip · 13,853 16.000I 0 16,O00 0.00'~ 5300 Stationery & Office Supplies ' 14,381' 1 ' -- o 5,000 ( 1,000)i 14,000 -6.67 ' i 2 ~ ~- -; o 5302 Forms 1,832 ,500 0 2,500 0.00 5902 Misc Equip & Too s (under $500) O' ' . . 300 O' : ' 300 0.00% Total EXPENDITURES 587,124 582,005 156 106 738 11t 26.82% REVENUES ; ': i .... 1460 Sale of Serv- Plan Admin ' (6,284) ( 6,000)[ ( 1 000) ( 7 000) 16.67% Total REVENUES (6,284) ( 6,000)' ( 1 000)1 ( 7 000) 16.67% Net 580,840 576,0051 1 55,106 731:i111 26.93% Salaries & Wages - Account 1100 · Increase is due to transfer of two positions from legal ($109,003.) 279 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ Run Date: 2/28/2003 2:20 PM 2610 Plan & Develop -Admin Report Name: Three Year Budget Summary 2002 2003 2004; 200~ BUDGETi BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 432,254 ~ 604 720 567,080 1200 Overtime ' 3,000"-~- 3,oeoi 3.000] 3,000 1400 Employer Contr but ons ' 96 191 132,870 145,165 ' 0 ~-~ 2 284' 2 330 1800 Conferences 2110 Travel 1,5001 t,000! 1,015: 1,035 2131 Cellular Phones & Pagers 450i~~ '~--~ 4571 ' 466 2140Telephones ~ 0 ~---- ~ 6,369 6,496 2210 Advertising ' 1,6001---~ ~ 1,624/ 1,656 2220 Subscription & Publications ' 4,175~ ..... 4.238' 4,323 2340 Seminars & Education ' 2,250~-~ 3,553i 3,624 2394 Recpt, Prom & Sp Events ' 1,300,- ' 1.01 5' 1,035 2395 Memberships 1,185 1,085 1,101 1,123 2396 Photo, Mapping, Printing ' 4 000 ...... ~ 4.060: 4,141 2635 Building Rentals 300 ,, 300 305 311 2678 Rental Misc Equip 16,000i ;' 16,000 16,240' 16,565 5300 Stationery & Office Supplies ' i 5 000~ 14,210 14,494 5302 Forms 2,500' = ~ 2,500 2.538! 2,589 5902 Misc Equip & Tools (under $500) 300~' 305:~ 311 Total EXPENDITURES 582 005: 738 ~11 799,904', 775,744 REVENUES ,, _.~_. ~ _ 1460 Sale of Serv- Plan Admin ' (6,000) ( 7,000) ( 7 105): (7,247) Total REVENUES (6,000) ( 7 000)I (7,105) (7,247) ' Net ! 576 005 731,111 792,799' 768,497 City of Picketing 2003 Background Information 2610 Plan & Develop - Admin Run Date: 2/28/2003 2:10 PM Name: Backdround Info with Totals 2003 BUDGET Expenses 2610.11000000 Salaries & Wages <-> Base Salaries and Wages <-> Reclassification of one position from legal - CIk, Prop. Dev. Control <-> Transfer from Legal Services Total 2610.1100.0000 Salaries & Wages 2810.1200.0000 Overtime <-> To meet service level/workload committments Total 2610.1200.0000 Overtime 2610.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., Et., EHT., ) and employer provided benefits such as dental and optical. Total 2610.1400.0000 Employer Contributions 2610.1800.0000 Conferences <-> C/A-Oakville 3 days-I member (reg strat on, hotel, mi eage, expenses) <-> OPPI-Huntsville-Director-Sept 17-20 Total 2610.1800.0000 Conferences 2610.2110.0000 Travel <-> Mileage for staff (meetings, site inspections) <-> C/A Members (17 mtgs and site visits) <Reduced by TJQ> Mileage for staff 2610.2131.0000 Cellular Phones & Pagers <-> Bell Mobility Pager- Director Total 2610.2110.0000 Travel Total 2610.2131.0000 Cellular Phones & Pagers 2610.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2610.2140.0000 Telephones 2610.2210.0000 Advertising <-> Public mtgs regarding various studies & notification of city-initiated zonings & official Total 2610.2210.0000 Advertising 2610.2220.0000 Subscriptions & Publications <-> Reference materials, journals, and reports <-> ICURR Total 2610.2220.0000 Subscriptions & Publications 2610.2340.0000 Seminars & Education <-> Ontario Assn of C/A- Barrie-2 members (registration, mileage, parking) <-> General Education Assistance <-> Admin Professional Seminar-Admin Assistant <-> Additional Technical Training -- Creating and Managing Geodatabases <Reduced by TJQ> Total 2610.2340.0000 Seminars & Education 2610.2394.0000 Recpt,Prom. & Sp. Ev.,Gen <-> Refreshments for public planning mtgs/workshops, and promotional situations. <Reduced by TJQ> $447,123 $38,748 $7O,255 $556,126 $3,000 $3,OOO $120,550 $120,550 $85O $1,400 $2,250 $950 $560 ($510) $1,000 $450 $450 $6,275 $6,275 $1,600 $1,600 $3,8OO $375 $4,175 $330 $1,000 $5OO $2,170 ($5oo) $3,500 $1,300 ($3OO) City of Picketing 2003 Background Information 2610 Plan & Develop -Admin Run Date: 2/28/2003 2:10 PM R~[~nrf Name: Backamund Info with Totals 2003 BUDGET 2610.2395.0000 Memberships Total 2610.2394.0000 Recpt,Prom. & Sp. Ev.,Gen OPPI/Cdn Institute of Planners-1 membership for Director URISA Ontario URISA International Ontario Assn of C/A-Memberships-5 members @ $70 each Total 2610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing <-> Film purchases/processing & reproductions from outside organizations for day to day requirements. Total 2610.2396.0000 Photo,Mapping,Printing 2610.2635.0000 Building Rentals <-> Rental of facilities & payment for security @ library when holding public mtgs. Total 2610.2635.0000 Building Rentals 2610.2678.0000 Misc. Equip. Rental <-> Licence agreement with Teranet Land Info System-City's portion 50% <-> Quarterly updates to Teranet base maps. Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Supplies <-> Plotter, supplies, display boards, drafting supplies <-> General day to day office stationery/office supplies. Total 2610.5300.0000 Stationery & Office Supplies 2610.5302.0000 Forms <-> Building permits, applications, inspection rpts, receipts, stickers. <-> Work permits, inspection time sheets. Total 2610.5302.0000 Forms 2610.5902.0000 Misc. Equip. (under $300. <-> Small office and drafting equipment. Total 2610.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue $1,000 $385 $1oo $25o $35O $1,085 $4,ooo $4,000 $3OO $3OO $15,000 $1,000 $16,000 $2,5OO $11,500 $14,000 $1,500 $1,000 $2,5OO $3OO $3OO $738,111 $738,111 1460.0000.0000 SALE OF SERV - PLAN ADMIN <-> SaDe of Services Total 1460,0000.0000 SALE OF SERV - PLAN ADMIN Total. Total Revenues Net Expenses ($7,000) ($7,00o) ($7,ooo) ($7,000) $731,111, City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 26 1 1 Planning Run Date: 2/28/20032:16 PM Report Name: Current Budc 2002 2002 INCREASE :200~ % CHANG~ YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. : 2002 EXPENDITURES 1100 Salaries & Wages 580 542 650 886, 33 735 ....... -68~"B-2~' 5.18% 1200 Overtime 23 688 27 300 0 27,300 0.00% 1400 Employer Contributions 81.237 149 879 ( 13 439) 136 440 -8 97% 1800 Conferences 0 0 4,420 4;420 0.00% 1900 Uniforms ' 161' 200' 01~ - 200 0.00% 2110 Travel ~ 1,016 2,200' (500) -22.73% 2131 Cellular Phones & Pagers 52 300 0~ 300 0.00% 2140 Telephones ~ 0 0 8 505 8,505 0 00% 2340 Seminars & Education 543 4 210. ( 1 000) 3,210 -23 75% 2392 Consultin9 & Professional 36,512 127,500t 484.000 611,500 379.61% 2395 Memberships 2 824 3 730 (150) 3,580 -4 02% Total EXPENDITURES 726,576 966,205 515,571, , ,48t ,776 53.36% REVENUES ' 1461 Sale of Serv-Plan Appi ; (107,560) ( 76,500)~ (3,140) (79.640) 4.11% 1911 Trans. from Continuing Studies Res. 0i 0 (36,500) ~"500; 0.00% 9990 Other Revenue ~ (41644) 01 (514,211) ( ~,211i 0.00°4 I Total REVENUES (112,204) (76,500)I ( 553,851)! ( 630,351) 723.99% Net i 614,372 889,705! ( 38 280)~ 851,42~ -4.30% Consultinq & Professional - Account 2392 · The increase in this account is mainly due: 1. Growth Management Study ($500,000.) The cost of this study is 100% funded by the local landowners and this revenue is reflected in account 9990 - Other Revenue. 2. Previous years' studies that have overlap the City's fiscal year are re- budgeted in the following year. The unspent funds from these studies are transferred to the Continuing Studies Reserve (account 1911 ) and these funds are used to cover any future years' costs associated with these studies. 283 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 212812003 2:20 PM 2611 Planning Report Name: Three Year Budget Summary 2002 2003 2004 2005 BUDGET BUDGET BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages 650,886 .......... 684,621 726,127' 755,072 1200 Overtime 27,300 27,300 27,300 27.300 1400 Employer Contributions ' 149,879~- ............... 151 870. 167,265 1800 Conferences t 0 4,420 3,065; 3,126 1900 Uniforms 200%-- -: 200 203~ 207 2110Travel 2,200. : t,700 2,233~ 2,278 2131 Cellular Phones & Pagers ' 300'~ .... ~-- 300 305, 311 2140 Telephones O' ' 8,505 8,633 8,806 2340 Seminars & Education 4,2101 ~- ................... ' 3,258 3,323 2392 Consulting & Professional i 127,500; 611,500 695,6731 633,086 2395 Memberships 3,7301 3,580 3,299; 3,365 Total EXPENDITURES 966 205 I 481 776 1,621,966 1,604,139 REVENUES 1461 Sale of Serv- Plan Appl (76,500) (79,640) (80,835). (82,452) 1911 Trans. from Continuing Studies Res. 0 (36,500) (37,048) (37,789) 9990 Other Revenue 0 ( 5.14 2t 1) ( 521,924)'. (532,362) Total REVENUES (76,500) ( 630 35I) ( 639,807): (652,603) Net ' 889 7051"--- 85i,425 982,1591 951,536 2611 Planning City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Re~ort Name: Backaround Info with Totals 2003 BUDGET Expenses 2611.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Progression of Planning Techs. to Planner 1 Total 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime <-> Secretary-Treasurer C/A-17 meetings <-> Assistant Secretary-Treasurer C/A-17 meetings <-> Ontario Municipal Board Preparation <-> Staff Shortages / High Volume Workload <-> Statutory Information / Resident Mtgs <-> Council / Planning Committee Mtgs <Reduced by TJQ> Total 2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2611.1400.0000 Employer Contributions 2611.1800.0000 Conferences <-> C/A-Oakville-3 days-2 staff (registration, hotel, mileage, expenses) <-> OPPI-Huntsville~Manager & Planner including mileage <-> Ministry of Municipal Affairs-Richmond HilI-ManagedPlanner Total 2611.1800.0000 Conferences 2611.1900.0000 Uniforms <-> Uniforms as per the collective agreement. 2611.2110.0000 Travel <-> General Site Visits <Reduced by TJQ> Total2611.1900.0000 Uni~rms Total 2611.2110.0000 Travel 2611.2131.0000 Cellular Phones <-> Monthly charge for cell phone Total 2611.2131.0000 Cellular Phones long distance, monthly rate and allocation for new 2611.2140.0000 Telephones <-> This expense consists of: telephone system. Total 2611.2140.0000 Telephones 2611.2340.0000 Seminars & Education <-> Ontario Assn of C/A-Barrie-3 staff (registration, mileage, parking) <-> Planner I to Planner Il Progression Education/Training (OPPI,OMM,Insight,Cdn Inst) <-> Planner II to Senior Planner Progression Education/Training (OPPI,OMM, Insight, Cdn Inst) <-> Other Planners/Manager Training (OPPI,OMM,Insight,Cdn Inst) <Reduced by TJQ> Total 2611.2340.0000 Seminars & Education 2611.2392.0000 Consult & Professional $665,606 $19,015 $684,621 $1,100 $1,400 $1,250 $12,500 $7,500 $3,750 ($200) $27,3OO $136,440 $136,440 $1,620 $2,600 $2OO $4,420 $2OO $200 $2,200 ($5OO) $1,700 $300 $3oo $8,505 $8,505 $435 $1,800 $1,800 $1,800 ($2,625) $3,210 2611 Planning City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Reuorf Name: Backaround Info with Totals 2003 BUDGET <-> City-Initiated Projects <~> Professional / Technical Assistance <Reduced by TJQ> Professional / Technical Assistance <-> Zoning Updates (churches in rural areas) <Deferred by TJQ> Zoning Updates (churches in rural areas) Deferral to 2004 due to workload <-> Peer Review <Reduced by TJQ> Peer Review <-> Comprehensive Zoning By-law Review Phase I - Oak Ridges Moraine <-> 5 Year Review of Pickering Official Plan - including Oak Ridges Moraine <Deferred by TJQ> 5 Year Review of Pickering Official Plan <-> Waste Transfer Sites Review <Deferred by TJQ> Waste Transfer Sites Review <-> Growth Management Study - including Seaton structure <-> Pine Creek - City-initiated rezoning <-> Rouge Park Neighbourhood Land Use & Design Study - OMB Contingencies (Funded from Studies Reserve) <-> Northwast Quadrant Stormwater Pond (Funded from Studies Reserve) <-> Northeast Quadrant OMB Contingencies (Funded from Studies Reserve) <-> Duffins Creek Groundwater Management Project (Funded from Studies Reserve) Total 2611.2392.0000 Consult & Professional 2611.2395.0000 Memberships <-> OPPI/CIP Memberships-8 staff @ $385 each <-> Ontario Assn of C/A Membership-2 staff ($90-1st mem, $80-2nd mem) Total 2611.2395.0000 Memberships Total. Total Expenses Revenue 1461.0000.0000 SALE OF SERV - PLAN APPL <-> Zoning By-law Amendment Applications-18 @ $1,200 <-> Local Official Plan Amendment Applications-2 @ $2,200 <-> Regional Official Plan Amendment Applications-1 @ $1,000 <-> Draft Plan of Subdivision Applications-4 @ $1,500 <-> Per Unit Fees-50 @ $50 <-> Draft Plan of Condominium Applications-1 @ $800 <-> C/A Variance Applications-Accessory Structure~10 @ $200 <-> C/A Variance Applications-Existing Building-49 @ $350 <-> C/A Variance Applications-Vacant Land-5 @ $450 <-> C/A Variance Applications-Table-1 @ $50 <-> Ministers Zoning Order Amendment Applications-1 @ $200 <-> Site Plan Apps-Residential Uses (multiple-attached & apt house)-15 @ $65-200 Tridel- max <-> Commercial or Commercial/Residential Uses~2 @ $625 <-> Commercial or Commercial/Residential Uses-2 @ $345 $15,000 $20,000 ($5,000) $25,000 ($25,ooo) $30,000 ($15,000) $20,000 $2O,OOO ($2o,ooo) $3O,OOO ($3O,OOO) $500,000 $10,000 $10,000 $9,500 $10,000 $7,O00 $611,500 $3,410 $170 $3,58O $1,481,776 $1,481,776 ($21,600) ($4,400) ($1,000) ($6,000) ($2,500) ($8OO) ($2,OOO) ($17,150) ($2,250) ($5O) ($2OO) ($6,250) ($1,250) ($690) 286 2611 Planning City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Rc. oorf Name: Backoround Info with Totals 2003 BUDGET <-> Industrial/Other Uses-4 @ $625 <-> Major Revisions to Approved Site Plans-12 @ $625 <-> Minor Revisions to Approved Site Plans-8 @ $250 <-> Site Plan Clearance/Conformity/LC Release Report-3 @ $250 <-> Compliance Letter for Ministry Licenses-15 @ $50 Total 1461.0000.0000 SALE OF SERV - PLAN APPL 1911.2611.0000 TRSF FRM CONT STUDIES RES <-> Cont studies that overlap years are re-budgeted and the unspent funds are transferred to this reserve to fund future years' studies cost. Total 1911.2611.0000 TRSF FRM CONT STUDIES RES 2611.9990.0000 Other Rev-Cost Recoveries <-> Northeast Quadrant - Landowners Funded <-> Growth Management- Landowners Funded Total 2611.9990.0000 Other Rev-Cost Recoveries Total. ($2,5OO) ($7,500) ($2,000) ($75O) ($750) ($79,640) ($36,500) ($36,500) ($14,211) ($500,000) ($514,211) ($630,351) Total Revenues Net Expenses ($630,351) $851,425 287 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2612 Building Services Ru. Date: 2/28/20032:16 PM Current 2002 2002 INCREASE ~ 2003 % CHANGE YTD Actuals BUDGET (DECREASE); BUDGET, 2003 VS. :. 2002 EXPENDITURES 1100 Salaries & Wages 464,810 448,109~ 23,173~ 5.17% 1200Overtime · 870 10,000 (5,000)'~ .... ~-~,00~ -50.00% 1400 Employer Contributions 73,094 101,242 (357) t00,885 -0.35% 1800 Conferences ' O' O' 1 200' , ,, O0 o.oo ,. 1900 Uniforms 443! 500 0 500 0.00°,4 2110 Travel j 16,272 21.100i ( 100)? ~ -0.47% 2131 Ce u ar Phones & Pagers i 1 872 4 000 I 000: 2 , , , ( , )[ ': 3000 - 5.oo% 2140 Te ephones i 0 0 ~ .~4 ~i ,-, 2340 Seminars & Education ' 944' 2 700 1 100i 40 74% 23"0 nsurance Prem'um i 599' 487 0 " ' o ' 487 O. O0 2371 Ins. Deductible 2,000 2,281 0 2,281 0.00% 2392 Consulting & Professional ' 3,067: 10.000 6.900 ~ 900 '69 00% 2395 Memberships 2,394 1,7801 7701 2 550 43.26% ' 2457 Veh - Repairs & Maintenance 295 1 ooo' o: nnn n nno/, r · . ~ ~ ~,.,u ...... 5900 Gas. Oil Tires 270 1 090 10'- 0.92% Total EXPENDITURES 566,930~ 604,289 32,011, 636 300 5.30% REVENUES i i ' 1416 Sale of Services- Agreements ' ( 48,526) O' (56,667) (56,6673 0.00% 1517 Licenses & Permits I ( 896,810)11 (850,000) (1501000) 17.65% 1911 Trans. frorn Continuing Studies Res ¢ Oi 0 ( 6,900), i ~;~i 0.00% Total REVENUES' (945,336)I (850,000) ( 213 567) ( 1,063,567) 25.13% Net ( 378,406/ (245,711) ( 181,556) %-~ 73.89% 288 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2612 Building Services Report Name: Three Year Budget Summary 2002 2003 2004' 2005 BuDGeT BUDGET BUDGET BUDGET i EXPENDITURES 1100 Salaries & Wages · 448,109'~ ............. 543,939, 610,58,~ 1200 Overtimei! 10,000 5,000 5.000'. 5,000 1400 Employer Contributions i 101,242;~'~ ...... T;i' 111,365" 121,825 1800 Conferences 0 : t ,200 1,218: 1,242 1900 Uniforms 500 '~~ - 508i 518 2110 Travel 21.100 : : 21000 21,315 21,741 2131 Cellular Phones & Pagers . 4 000[ ::' 3,000 3,045: 3. t06 2140 Te enhones ' 0 ~- --' 5.395i 5,503 2340 Seminars & Education 2,700 3,80~ 31857: 3,934 2370 Insurance Premium 487~ ?- ~ 494] 504 2371 Ins. Deductible : 2,281 ~ 2.315: 2,361 ~z t, onsulun§ ~ ~roTesslonal 10,000. 16.900 17,154: 17 497 2395 Memberships ' 1,780' 2.588 2,640 2457 Veh - Repairs & Maintenance 1,000 1 ,OQ0 1,015 1,035 ' 5900 Gas, Oil Tires 1 090[ ' , WOO 1,117' 1,139' Total EXPENDITURESi 604 289i 636,300 720,325! 798,633 REVENUES , ,. 1 16SaeofServces-A reements 0 ' , 57 g ( 56 667 ( 517 58 667 1517 Licenses & Permits ' (850,000), ( 1,00 ( 1 015 000) ( I 035 300 1911 Trans. from Continu ng Studies Res. Or: ~ , 00) (7,004) ( 7,144 Total REVENUES (850,000) ( 1,063i567) ~-~. (1 079,521), (1,101,111 Net (245,711) { 427 267) (359,196)~ (302,478) City of Picketing 2003 Background Information 2612 Building Services Run Date: 2/28/2003 2:10 PM RePort Name: Backoround Info with Totals 2003 BUDGET Expenses 2612.1100.0000 Salaries & Wages <-> Base Salaries and Wages Total 2612.1100.0000 2612.1200.0000 Overtime <-> To meet service level/workload committments <Reduced by TJQ> Salaries & Wages Total 2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2612.1400.0000 Employer Contributions Total 2612.1800.0000 Con~rences Total2612.1900.0000 Uni~rms 2612.1800.0000 Conferences <-> LMCBO Spring/Fall Workshops 2612.1900.0000 Uniforms <-> Uniforms as per the collective agreement. 2612.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business. Totaf 2612.2110.0000 Travel 2612.2131.0000 Cellular Phones <-> Cellular phone Total 2612.2131.0000 Cellular Phones 2612.2140.0000 Telephones <-> This expense consists of: long distance, monthly rate and allocation for new telephone system. Total 2612.2140.0000 Telephones 2612.2340.0000 Seminars & Education <-> Qualification exams for Bldg Officials-7 staff-Bill 124 Legislation <-> OBOA & MMAH 4 Technical Courses @ $450 each Total 2612.2340.0000 Seminars & Education 2612.2370.0000 Insurance Direct <-> Insurance Premium 2612.2371.0000 Self Insurance <-> Insurance Deductible Total 2612.2370.0000 Insurance Direct Total 2612.2371.0000 Self Insurance 2612.2392.0000 Consult. & Professional <-> Professional Engineers for structural & mechanical consultation <-> Paralegal assistance <-> Financial reporting required under Bill 124 Legislation (Funded from Studies <Reduced by TJQ> Professional Engineers for structural & mechanical consultation Total 2612.2392.0000 Consult. & Professional 2612.2395.0000 Memberships <-> Assn of Technicians & Technologists $471,282 $471,282 $10,000 ($5,ooo) $5,OOO $100,885 $100,885 $1,200 $1,200 $500 $500 $21,000 $21,000 $3,000 $3,000 $5,315 $5,315 $2,000 $1,800 $3,800 $487 $487 $2,281 $2,281 $10,000 $2,000 $6,900 ($2,000) $16,900 $35O 290 City of Pickering 2003 Background Information 2612 Building Services Run Date: 2/28/2003 2:10 PM Reoort Name: Backarotmd Info. with Totals 2003 BUDGET <-> Ontario Building Officials Assn <-> Ontario Plumbing Inspectors Assn <-> Metro Area Code Interpretation Committee <-> Cdn Farm Building Assn <-> Metro Area Plumbing Advisory Committee <-> Ontario Assn of Architects <-> Toronto Area Chief Building Officials Committee <-> Cdn Fire Safety Assn <-> Toronto Area Building Inspectors <-> Building and Legal related Total 2612.2395.0000 Memberships 2612.2457.0000 Vehicle-Repair & Maintenance <-> Repairs to one utility vehicle #625 - 1994 Ford Explorer Total 2612.2457.0000 Vehicle-Repair & Maintenance 2612.5900.0000 Gas, Oil, Tires, Etc. <-> Gas, oil, tires, etc for 1 department utility vehicle #625-1994 Ford Explorer Total 2612.5900.0000 Gas, Oil, Tires, Etc. Total. Total Expenses Revenue 1416.0000.0000 Sale of Serv - Agreements <-> Transfer from Legal Total 1416.0000.0000 Sale of Serv - Agreements 1517.0000.0000 LIC.&PERMITS - BLDG. <-> 250 detached/semi/townhouse dwellings @ $1,800 <-> 200 apartment units <-> Other miscellaneous permits <~> $35 million industrial/commercial/institutional @ 1% Total 1517.0000.0000 LIC.&PERMITS - BLDG. 1911.2612.0000 TRSF FRM CONT STUDIES RES <-> Cont studies that overlap years are re-budgeted and the unspent funds are transferred to this reserve to fund future years' studies cost. Total 1911.2612.0000 TRSF FRM CONT STUDIES RES Total. Total Revenues Net Expenses $400 $125 $6O $6O $6O $600 $150 $65 $6O $620 $2,550 $1,000 $1,000 $1,100 $1,100 $636,3OO $636,300 ($56,667) ($56,667) ($450,00O) ($1oo,ooo) ($100,000) ($35o,ooo) ($1,ooo,ooo) ($6,900) ($6,900) ($1,063,567) ($1,063,567) ($427,267) City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 261 3 '" ' - 'ueve,opmen[ Control Run Date: 2/28/20032:16 PM Report Name: Current Dude 2002 2002 INCREASE : 2003 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. 2002 EXPENDITURES 1100 Salaries & Wages 268,015. 292,598 19,010' 3tl 608 6.50% 1200 Overtime ! 19 433 25,000[ Oi 0.00% 1400 Employer Contributions 45,063 70,189 2,701: 3.85% 1900 Uniforms 521~ 600 800 0.00% 2110 Travel 1,573 4,000' ( 1 000) : 3 ~ -25.00% 2131 Cellular Phones & Pagers 4,522 4 450. 0, 2140 Telephones 0 0' 2 900, 2,900 0.00% 2340 Seminars & Education ' 154 2,800, ( 1 800) 1,000 -64.29% 2370 Insurance Premium 6 1, 89 0 89 0.00% 2371 Ins. Deductible , Oi o 2392 Consulting & Professional 2395 Memberships 486, 495! 0!- 495 0.00°/~ 2407 Roads Repair& Mtce ' ; 5,807i 8,000 O' 8,000 ' ' 0.00% 2457 Veh- Repairs & Maintenance 2478 Misc Equip Repairs ' ' , 2,288 2,800! 0 .... o · . 2,800 0.00'~ 2678 Rental Misc Equip 0 50 0 50 0 00% 5300 Stat onery & Offce Supp es O 0 400 400 0.00 5900 Gas, Oil Tires i 4,271 5 400' 100; 1 85% 5902 Misc Equip & Tools (under $500) 483' 800' 0[ : ' 800 0 00 Total EXPENDITURES: 358,642 427,771! 22,311" 450 082 5.22% REVENUES 1429 Sale of Serv-Dev Cntrl i ( 127,709/ (85,000)I (5,000)* ~0,000) 5.88% 1911 Trans. from Continuing Studies Res. [ 0 0 ( 4 000) - 4,000 0 00% 9990 Other Revenue ( 10,753)' (8,000) 0~ (8,00b) 0.00% Total REVENUES (138,462) (93,000) ( 9 000) i"~ 02 000} 9.68% Net i 220,180, 334,771i 13,311 348,082 3.98% 292 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2613 Development Control Report Name: Three Year Budget Summary ' 2002' 2003 2004 2005 BUDGETi BUDGET BUDGET BUDGET EXPENDITURES . 1100 Salaries & Wages ' 292,598 ......... ~ ~ 354,014' 356,077 1200 Overtime : 25,000 .......... ~-1~I 25,000' 25,000 70 189 72,890 80,300' 87,695 1400 Employer Contributions . --. : 1900 Uniforms . 600 ,, 600 609~ 621 21i0 Travel ' 4,000~, ~ 3,045, 3,1~6 2131 Cellular Phones & Pagers : 4 450 -~ 4'.517! 4,607 2140 Telephones ' Ol 2,:900, 2,944. 3,003 2340 Seminars & Education 2,8001 t ,000 1,015 1,035= 2370 Insurance Premiu~ I 89 89 90' 92 2371 Ins. Deductible ! 2,0001 2,000 2,030' 2,071 2392 Consulting & Professional - 4,000~ 4 060 ~41141 2395 Memberships 495' 495 502 512 2 07 Roads Repair & Mtce 8,000 ', 8,000 5.075 5,177 2457 Veh - Repairs & Maintenance 4,500~ 4,500 4,568 4,659 2478 Misc Equip Repairs ' 2,800: ......... ; 2;860 2.842' '2,899 2678 Rental Misc Equip ~ ' 50 51: 52 5300 Stationery & Office Supplies : ' ' O-- 406~ - 414 5900 Gas, Oil Tires f ' 5,400~~-5,500 5,583: 5,695 5902 Mlsc Equip & Tools (under $500) '~ 800 800 812 828 Total EXPENDITURES 427,771i 450 082 497,463' 507,684 REVENUES I "': i '"": 1429 Sale of Serv-Dev Cntrl ~ ~ ~ --- ~ ( 85.000)' ( 90,000) (91,350) (93,177) 1911 Trans. from Continuing Studies Res. 0 (4,000)1 ( 4 060) (4,141) 9990 Other Revenue ' ( 8 000)~*'-~ ...... , (8,120) (8,282) Total REVENUES, (93,000) ( ~02 000) ( 103 530) (105,600) Net 334,771~-- ' 393,933 402,084 293 City of Pickering 2003 Background Information 2613 Development Control Run Date: 2/28/2003 2:10 PM Report Name: Backoround Info with Tefals 2003 BUDGET Expenses 2613.1100.0000 Salaries &Wages <-> Base Salaries and Wages 2613.1200.0000 Overtime <-> Development Review <-> Servicing Inspection <-> Confined Space Inspection <-> Maintenance Inspection <-> Complaints / Site Visits Total2613.1100.0000 Salaries &Wages Total2613.1200.0000 Overtime 2613.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT.? ) and employer provided benefits such as dental and optical. Total 2613.1400.0000 Employer Contributions 2613.1900.0000 Uniforms <-> Uniforms as per the collective agreement Total 2613.1900.0000 Uniforms 2613.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business <Reduced by TJQ> Total2613.2110.0000 Travel 2613.2131.0000 Cellular Phones <-> Pager for Supervisor <-> Cellular phones - 5 staff Total 2613.2131.0000 Cellular Phones long distance, monthly rate and allocation for new 2613.2140.0000 Telephones <-> This expense consists of: telephone system. Total 2613.2140.0000 Telephones 2613.2340.0000 Seminars & Education <-> Educational Seminars (re: Legislation) <-> Watermain Design/General Inspection-3 staff @ $600 each <-> Confined Space Training <Deleted by TJQ> Watermain Design Total 2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Direct <-> Insurance Premium 2613.2371.0000 Self Insurance <-> Insurance Deductible Total 2613.2370.0000 Insurance Direct Total 2613.2371.0000 Self Insurance 2613.2392.0000 Consultive & Professional <-> Telecommunications/Right of Way Study. (Funded from Studies Reserve) Total 2613.2392.0000 Consultive & Professional 2613.2395.0000 Memberships $311,608 $311,608 $4,800 $7,050 $7,2OO $2,150 $3,8OO $25,000 $72,890 $72,890 $600 $600 $3,500 ($5OO) $3,000 $45O $4,OOO $4,450 $2,900 $2,900 $50O $1,800 $500 ($1,800) $1,000 $89 $89 $2,000 $2,OOO $4,000 $4,000 2.94 City of Pickering 2003 Background Information 2613 Development Control Run Date: 2/28/2003 2:10 PM Re[~ort Name: Back~]rnund Info. with Totals 2003 BUDGET <-> Assn of Technicians & Technologists <-> Development Technician <-> Ontario Assn of Road Supervisors-1 staff <-> Durham Public Works Assn-1 staff 2613.2407.0000 Road Maintenance <-> Curb Cuts and Newspaper Pads 2613.2457.0000 Vehicle-Repair & Maintenance <-> Repairs to 4 department utility vehicles 2613.2478.0000 <-> Repairs $300 from Bldg Total 26132395.0000 Memberships Total 2613.2407.0000 Road Maintenance Total 2613.2457.0000 Vehicle-Repair & Maintenance Misc. Equipment Repairs & Maintenance & annual maintenance/recalibration to various types of equipment (includes Serv) Total 2613.2478.0000 Misc. Equipment Repairs & Maintenance 2613.2678.0000 Misc. Equipment Rentals Total 2613.2678.0000 Misc. Equipment Rentals Stationary & Office Supplies 2613.5300.0000 Stationary & Office Supplies <-> Replacement Chair Total 2613.5300.0000 2613.5900.0000 Gas, Oil, Tires Etc. <-> Gas, oil, tires, etc. for 4 department utility vehicles Total 2613.5900.0000 Gas, Oil, Tires Etc. 2613.5902.0000 Misc. Equip.(under $300.) <-> Various sundry items Total 2613.5902.0000 Misc. Equip.(under $300.) Total. Total Expenses Revenue 142900000000 SALE OF SERV-DEV CNTRL <-> General Inspection <-> Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of Ways <-> City's component of fees associated with Ministry of Environment & Energy Certificate of Approval for storm sewer installation related to development <-> Provision for overtime chargeback Total 1429.0000.0000 SALE OF SERV-DEV CNTRL 1911.2613.0000 TRSF FRM CONT STUDIES RES <~> Cont studies that overlap years are re-budgeted and the unspent funds are transferred to this reserve to fund future years' studies cost. Total 1911.2613.0000 TRSF FRM CONT STUDIES RES 2613.9990.0000 Other Revenue <-> Curb cuts / Newspaper pads Total 2613.9990.0000 Other Revenue 29'5 $155 $155 $55 $130 $495 $8,000 $8,OOO $4,5OO $4,5OO $2,800 $2,800 $5O $50 $400 $4OO $5,500 $5,5O0 $8OO $8OO $450,082 $450,082 ($61,5oo) ($9,000) ($4,000) ($15,500) ($90,000) ($4,000) ($4,000) ($8,000) ($8,OOO) City of Pickering 2003 Background Information 2613 Development Control Run Date: 2/28/2003 2:10 PM Renort Name: Backamund Info with Totals 2003 BUDGET Total Revenues Net Expenses Total. ($102,000) ($1o2,ooo) $348,082 296 PICKERING PUBLIC LIBRARY BOARD 2003 BUDGET ~97 PICKERING PUBLIC LIBRARY VISION STATEMENT: Pickering Public Library: Your bridge to ideas and information. MISSION STATEMENT: The Pickering Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of media. A review of the Library's roles indicated that with advances in technology and access to remote resources it was now feasible to include "Independent Learning Centre" as a primary role for the Central Library and indeed the system. Pickering Public Library Roles: Central Library: Reference Library & Independent Learning Centre Popular Materials Library Pre-schoolers' Door To Learning Branches: Popular Materials Library Pre-Schoolers' Door To Learning · Continue to develop partnerships with other appropriate agencies. · Continue to optimize shared service options with neighbouring library systems to improve efficiencies. Continue to source and pursue all viable sources of alternative funding. Continue to develop electronically based operational efficiencies. Continue to anticipate and respond to increased public demand for web-based and other digital information sources, for example the development of the booklovers website and the on-line chat reference service. Implementation of year three of the Library Board's Strategic Plan. Construction and upgrades to the main Central Library to offer full accessibility and improved customer service. Continue to develop a viable long term funding strategy which will see the library continue as an effective community resource 298 Page 2 of 5 PICKERING PUBLIC LIBRARY INTERNAL Continue to address challenges of updating and reviewing services to remain efficient, effective and competitive. Uncontrolled budgetary impact of increasing utility costs and maintenance of aging buildings Scarcity of staff time and resources in light of increasing library use and new technically demanding projects. Anticipate new levels of staff training required to ensure that our staff remain responsive to public needs. Continue to modify the organizational structure to reflect the changing needs of our library clients and all residents of Pickering. Traditional hours of service may no longer provide the level of service our clients require. EXTERNAL · Further develop and explore partnerships with external organizations to realize savings and efficiencies Expand opportunities with local community agencies and other Durham Region Libraries. Continue to work collaboratively with The City of Pickering Corporate Promotions and Economic Development Department to develop a more effective service for the small business community. Continue to work collaboratively with all City of Pickering staff to continue to develop an effective integration of service delivery, where appropriate. Page 3 of 5 PICKERING PUBLIC LIBRARY EFFECTIVENESS Added public service hours: Petticoat Creek service hours expand to include Friday evenings; ENHANCED INFORMATION SERVICES TO PUBLIC: · Expansion of the on-line and remote resources available. · E-books used to expand resources · All branches have reliable Internet access enabling most branches to offer Internet training programs for all ages · Electronic access services to the public enhanced through more purchase power through expanded library based consortia · Award winning reference online services · The Virtual Picketing Project, an on-line version of Pickering communites now available on our website was financed through the Library Services Development Fund, Digital Alliance Internet training programs for the public continue to expand, offering a wider range of programs directed at all ages. More resource dollars going to collection development EFFICIENCY · Increased partnerships results in more projects being completed with cost savings to the library · Ongoing automation of processes, e.g. Digitization of newspapers and local history material enables access to more onlline products ECONOMY · Continue to negotiate best costs for vendor services · Continue to participate in Library consortium purchases for materials and on-line services resulting in cost savings Page 4 of 5 City of Pickering 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2745 Libraries Run Date: 2/28/20032:16 PM Re )orr Name: Current Bud~ 2002 2002 INCREASE 200~ % CHANGe: YTD Actuals BUDGET (DECREASE) BUDGET 2003 VS. , 2002 EXPENDITURES ' 1100 Salaries & Wages 2,117,144' 2 095,264' o 166,647. 2,261,911 7.95 ~ 1200 Overtime 10,177:' 0' 0. ' 0 0.00% 1400 Employer Contributions ' 334,192' 447,339 ( 36 209) 411 130 -8.09% 1800 Conferences ' 8,533' 7,490' 0 7.490 0.00% 2110 Travel 11.029 9,805 0 " 9 805 0.00% ' 5,010 4,710 0; 4 710 0.00% 2121 Postage , ~ . . _ 2122 Freight, Express & Cartage 91 4201 0 420 0 00°,4 2131 Cellular Phones & Pagers 26,238 55 600: (55,600)~ : 0 -100.00°,4 2140 Telephones 0 0'. 56,165 56,165 0.00% 22t0 Advertising ' 2,513', 2,2001 0!'-~- 2,200 ~).00% t · F' ....... 0 2320 Legal Services 6,317 6,545 0 6,545 0.00 ~ 2340 Seminars & Education ' 5,7961 6,500' 0' : -6,50~ 0.00;,4 - i / .... ~-- ,:~' ' o' 2365 Purch Prnt~ng, Broch, News Ltr 1,097 1,250 0 1,250 0.00 '~ , 0, 2370 Insurance Premium 9,703, 13,280 13 280 0.00% 2391 Data Processing Services ' 29,920' 0' 0~ ..... 0 0.00b,4 2392 Consulting & Professional ' 4,177' 3,000 0i -- 3,000 ' 0.00~,4 2394 Recpt. Prom & Sp Events ' 3,016' 3,575" 0~ ;-- 3,575 0-000,4 2395 Memberships : 890 1,593 0!~ ..... 1 ;593 0.00% 2435 Build Repairs & Mtce 124 350 133,308 4,190'~ 1 3.14°,4 2478 Misc Equip Repairs 95,030 92,550 12,709': .: 105 259 13.73% 2481 Other Fix. Assets Rep & Mtce. ' 4,462 4,120': 0:~ ' 0.00~,4 2678 Rental Misc Equip ' 0 1,1341 0:: ....... 1 ~34 0.00°,4 5300 Stationery & Office Supplies 41 246 38 052 0! 38,052 0.00°,4 5310 Lib Materials 247,500 247,500i 01 247,500 0.00°.4 5510 Ut res - Water 5 032 5 692 O' 0.00% I 5520 Utilities- Gas 40.540 44,489i 0.. 44,489 0.00 Ye 5530 Utilities - Hydro 128.293 101,807 4.000 105,807 3.93% 5540 Utilities-Oil ' 1,501' 2,800i 0i ..... ~'§-~5 0.00% 5902 Misc Equip & Tools (under $500) ' 2 885' 4 000! 0 -- 0.00% Total EXPENDITURES 3,266,681 3 334 o23i 151 902' 3,485,925 4.56°,4 REVENUES 1529 Fines-Library Marls. ' ( 154,476)' ( 138,468) 0t~ ~ 0.00°,4 1580 Misc.- Photocopies Lib. (19.638) ( 17,500)! 0 0.00% 1610 Federal Grant (5,494) Oi 0 ............ 0 0.00% 1623 Ont. Specific Grants ' ( 147,657)' (120,745) 14 320~ ( 106,425) -11.86% 301 City of Picketing 2003 Current Budget ( $ ) YTD Actuals as of December 31, 2002 2745 Libraries Run Date: 2/28/20032:16 PM Re ~ort Name: Current Rue et ! 2002 0 9946 Vending Machines , I 544/i / 850)i O.OO% 9955 prOgrams i 11 oi oi o oI 0.00% 9990 Other Revenue ( 4,196)i ( 3,650)i Oi : '-~ 0100% 9933 RentalS ~ Mt9 Room/public i ( 8,180) ( 2,500) 0 ;; 0.00% Total REVENUES (340,076). ( 283,713)i 14 320'; (289:~9~) -5.05% Net ' 2,926,6051 3 050 3i0 166 222 216;532 5.45% For this years' budget, the actual 2003 OMERS cost is reflected in each cost centre where applicable. In other words, the 2003 employee benefits account (1400) only reflects the 1/30MERS rate. The 2004 budget column reflects the 2/3's rate and the full OMERS cost is reflected in 2005. Telephones - Account 2140 Telephone costs have been re-allocated from the Gen. Gov. section of the budget to each individual cost centre to meet external reporting requirements. 302 City of Picketing 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/28/2003 2:20 PM 2745 Libraries Re )od Name: Three Year Bud( 002 2003 2004 2005 BUDGETi BUDGE~ BUDGET BUDGET EXPENDITURES 1100 Salaries & Wages ' 2 095,264:~-~ 2 329 425' 2,397 471 1400 Employer Contributions ' 447,339--' - ~"- 130 448 450 485 690 1800 Conferences 7,490 ~' ~- 7 856 8,013 2110 Travel ; 9 805~--~ -- :: 9,80~ 9 952] 10 151 2121 Postage i 4,710 -'~ ~ 4,781' 4,8¢~ 2122 Freight, Express & Cartage i 420~- ...... ~ ' 426 - 435 2131 Cellular Phones & Pagers ~ 55 600 ~ ~ ' O' C 2140 Tee hones '~ - P 0', 56,165 57 007 58,147 2210 Advertis ng 2 200 , 2,200 0 5 3,106 2320 Lega Services 6 545 ~- ~'- 7 105 . , I;.. 5 7,247 340 Seminars & Education . 6,500 6,500 6 598 6 730 2365 Purch PrntingCBrochCNeCs Ltr 1,250~ .' 1,250 1.269 1,294 2370 Insurance Premium 13,280 ~'- --- 13 479' 13.749 2392 Consulting & Professional ' 3,000. ~ '-- 3,553 3,624 2394 Recpt. Prom & Sp Events i 3,575~ ~ 3,575 3.629 3,702 2395 Memberships ': 1,593~ ~ 1,593 1.736: 1,771 2435 Build Repairs & Mtce 133,308 ,' -~ ~7,498 139,5601 i42,351 2478 Misc Equip Repairs ~ 92,550 ....... ~ 106.838 108 9~5 24810therFx Assets Rep & Mtce 4 120~-- ~ ~: 4' · . , 4,120 ,182 4,266 2678 Rental Misc Equip · 1,134 ~ 1.151 1 174 5300Stationery& Office Supplies ; 38,052, ~' ,8,052 38,623 39.395 5310 Lib Materials i 247,5oor "~ ~ 276,334' 281,861 5510 Utilities-Water ' 5,692'~'--' ~'- ~ 5,777' 5 893 5520 Utilities- Gas ' 44 489 ........... 45 156' 46 059 5530 Utilities - Hydro 101,807!~''-- 103,334 105,401 5540 Utilities-Oil 2,800'--~ ~¥0 2,842' 2,899 5902 Misc Equip & Tools (under $500) ' 4,000:-- ...... ~ 5 075: 5,177 Total EXPENDITURES 3 334 023 ',, 3,485 925 3,627,183 3,749,458 REVENUES 1529 Fines- Library Marls. (38,468) ( 138,468) ( 140,545)' (143,356) 1580 Misc.- Photocopies Lib. ' (17,500) ........ ~ ( 17,763)' (18,118) 1623 Ont. Specific Grants ' (120,745)' ..... ~ ~-~6-~ ( 108,021)' (110,181) 303 City of Pickering 2002 to 2005 THREE YEAR FORECAST ( $ ) Run Date: 2/2812003 2:20 PM 2745 Libraries Report Name: Three Year Budget Summary 2004, 2005 BUDGETi BUDGET 9916 Vending Machines (850) 9990 Other Revenue ' (3,650) 9933 Rentals- Mtg. Room/Public i ( 2,500', Total REVENUES! (283,713) (863) (880) 3,705)! i 31779) 2,538) (2,589) (273,435) (278,903) 3,353,748! 3,470,555 304 City of Picketing 2003 Background Information 2745 Libraries Run Date: 2/28/2003 2:10 PM ReBort Name: Backoround Info. with Totals 2003 BUDGET Expenses 2745.1100.0000 Salaries & Wages <-> Base Salaries and Wages <-> Additional Sunday Hours (as per Coll. Agree. Pd. x 1.5) <-> Add Friday Night Opening at Petticoat Creek (52) Total 2745.1100.0000 Salaries & Wages 2745.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. Total 2745.1400.0000 Employer Contributions 2745.1800.0000 Conferences <-> 1. Ontario Library Association Annual Conference (OLA) <-> 2. Other Conferences (OLTA, CODI, etc.) <-> 3. CLA/ALA/PLA (Travel/Regis./Accom <-> 4. EASO Conference ( Health and Safety) Total 2745.1800.0000 Conferences 2745.2110.0000 Travel <-> Courier - Based on 2002 travel at City's approved rate of $0.437 x 15,438km <-> Board & Staff- 7000km @ $0.437 Total 2745.2110.0000 Travel 2745.2121.0000 Postage <-> Overdue notices: 8,000 @ $0.49 + 400 @ $0.98 <-> Other mail 2745.2122.0000 Freight, Express & Cartage <~> Freight, Express & Cartage 2745.2140.0000 Telephones Total2745.2121.0000 Postage Total 2745.2122.0000 Freight, Express & Cartage <-> This expense consists of: telephone system. <-> Internet Costs long distance, monthly rate and allocation for new Total2745.2140.0000 Telephones 2745.2210.0000 Advertising <-> Advertising (Recreation Newsletter, advertisements, job postings) <-> Programming Funds for Children's and YA reading programs Total 2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses <-> Small Claims Court fees - Small Claims costs partially offset by Revenue 1529 <-> Provision for legal counsel Total 2745.2320.0000 Legal Services Expenses 2745.2340.0000 Seminars & Education <-> SOLS, OMMt, In-House, Computer training, CPR/HS training <-> Travel costs Total 2745.2340.0000 Seminars & Education 2745.2365.0000 Purch. Pr./Broch./News Lt <-> Miscellaneous, includes business cards, Annual Reports (includes 11% P.S.T> & $2,247,993 $1,200 $12,718 $2,261,911 $411,130 $411,130 $2,545 $1,545 $2,650 $75O $7,490 $6,746 $3,059 $9,8o5 $4,312 $398 $4,710 $420 $42O $46,165 $10,000 $56,165 $8OO $1,400 $2,200 $1,545 $5,000 $6,545 $5,500 $1,000 $6,5oo $1,250 3O5 2745 Libraries City of Picketing 2003 Background Information Run Date: 2/28/2003 2:10 PM Regort Name: Back(]round Info. with Totals 2003 BUDGET Total 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Lib - General Insurance <-> Estimated at City (increased for Petticoat Creek) Total 2745.2370.0000 Lib - General insurance 2745.2392.0000 Consultive & Professional <-> E.F.A.P. Program - 58 employees 2745.2394.0000 <-> Board Meetings, etc. <-> Promotion (advertisements, etc.) Recpt,Prom. & Sp. Ev.,Gen Total 2745.2392.0000 Consultive & Professional Total 2745.2394.0000 Recpt, Prom.& Sp. Ev.,Gen 2745.2395.0000 Memberships <-> Canadian Library Association <-> Ontario Library Association (Institutional) <-> Association of Medium-Sized Public Libraries of Ontario <-> Tourist Association of Ontario <-> Ajax/Pickering Board of Trade <-> CODI (Dynix users) <-> Children's Book Centre <-> Social Development Council <-> Ontario Public Library Network <-> American Library Association Total 2745.2395.0000 Memberships 2745.2435.0000 Building Repairs & Maintenance <-> Central - Janitorial (Tendered with City) (includes Sundays) <-> Sanitact (6 units) <~> Voxomm Security Service <-> Security Services 680 hours @ $14.80/hr. <-> Electrical door maintenance contingency <-> W/C deodorizer <-> -Misc. costs (outside lighting, pest control, etc.) <-> -Washroom & janitorial supplies (all sites) <-> -Air handling maintenance (chillers & starters only) <-> -Fan calibration & adjustment <-> -Fire alarm, sprinkler & fire extinguishers (ail sites) <-> -Elevator maintenance <-> -Boiler maintenance <-> -Garbage disposal <-> -Diesel generator maintenance <-> -Misc. provision for electrical, plumbing, mechanical & other supplies <-> -For City services (e.g. mowing, landscaping) <-> Pett. Creek - Janitorial (shared 50/50 with City) <-> Pett. Creek - HVAC service contingency <-> Pett. Creek - Voxcomm Security Service <-> Pett. Creek - Snow Removal <-> Pett. Creek - Sanitact (1 unit) $1,250 $13,280 $13,280 $3,000 $3,000 $2,575 $1,000 $3,575 $309 $382 $111 $106 $103 $112 $75 $32 $180 $183 $1,593 $38,155 $1,214 $419 $11,384 $1,080 $920 $2,652 $4,882 $5,150 $1,545 $4,46O $4,913 $1,118 $3,899 $1,545 $t2,001 $2,127 $13,694 $427 $419 $424 $20o 306 City of Picketing 2003 Background Information 2745 Libraries Run Date: 2/28/2003 2:10 PM R~r~orf Name: Backoround Info with Totals 2003 BUDGET <-> Greenwood - Janitorial <-> Greenwood - HVAC service contingency <-> Greenwood - Voxcomm Security Service <-> Claremont - Janitorial <-> Claremont - Voxcomm Security Service <-> Claremont - Misc. Repair & Maint. (snow removal, landscaping etc.) <-> Claremont- Misc. Equipment <-> Whitevale - Janitorial <-> Contingency (All Sites) 12% R & M Buildings <-> Water Testing Total 2745.2435.0000 Building Repairs & Maintenance 2745.2478.0000 Misc. Equipment Repairs & <-> LAN - Anti-virus software <-> LAN - Filtering software licenses <-> LAN - Reference Chat Software <-> LAN - Microsoft Support Service <-> LAN - Contingency (incl. upgrades) <-> LAN - Checkpoint- P.C. Hardware <-> LAN - Checkpoint - P.C. Software <-> COPIER - CN (5 Units), PC (1 Unit), CL (1 Unit), GR(1 Unit) <~> COPIER - Sharp Copier Maint. Renewal (every 40M copies) <-> COPIER - Colour Photocopier <-> COPIER - Cancopy licenses ($125/copier) + $100 fee) <-> DUPLICATOR - Lease & Maint. <-> 3-M Reader/printer maintenance (2 Units) <-> DYNIX - CPU maintenance <-> DYNIX - Software maintenance <-> DYNIX - Peripheral maintenance <-> Contingency (incl. Coin sorter/Checkpoint CN/upgrades) Total 2745.2478.0000 2745.2481.0000 Other Fixed Assets~Rpr & <-> Book Bindery Misc. Equipment Repairs & Total 2745.2481.0000 Other Fixed Assets-Rpr & 2745.2678.0000 Misc Equipment Rentals <-> Interac Card Reader plus transaction fees (CN & PC) Total 2745.2678.0000 Misc Equipment Rentals 2745.5300.0000 Stationery & Office Suppl <-> General office supplies, book processing & copier supplies.(copier supplies partially offset by Rev. Acct.) <-> Security Cases (CN & PC) <-> Patron cards <-> Overdue notices <-> Printer rolls (increased number of printers) Total 2745.5300.0000 Stationery & Office Suppl 2745.5310.0002 Library Materials <-> Includes shipping, outsourced processing of collection materials and specific processing supplies (including security sensors and barcodes) $1,609 $212 $419 $1,609 $419 $3,183 $637 $979 $14,603 $1,200 $137,498 $5,772 $3,330 $2,497 $2,103 $6,407 $7,493 $3,136 $14,340 $867 $8,725 $1,340 $1,823 $3,237 $3,348 $30,250 $8,620 $1,971 $105,259 $4,120 $4,120 $1,134 $1,134 $20,146 $6,216 $5,395 $3,795 $2,500 $38,052 $247,500 307 2745 Libraries City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Name: Backaround Info. with Totals 2003 BUDGET 2745.5510.0000 Utilities - Water <-> Central <-> Petticoat Creek 2745.5520.0000 Utilities- Gas <-> Central <-> Petticoat Creek <-> Claremont 2745.5530.0000 Utilities- Hydro <-> Central <-> Whitevale <-> Greenwood <-> Petticoat Creek <-> Claremont 2745.5540.0000 Utilities- Oil <-> Greenwood 2745.5902.0000 Misc. Equip. (under $300. <-> Miscellaneous < $500 Total 2745.5310.0002 Library Materials Total 2745.5510.0000 Utilities - Water Total 2745.5520.0000 Utilities - Gas Total 2745.5530.0000 Utilities - Hydro Total 2745.5540.0000 Utilities - Oil Total 2745.5902.0000 Misc. Equip. (under $300. Total. Total Expenses Revenue 1529.0000.0000 FINES - LIBRARY MATLS. <-> Fines - Proforma based on fall, 2002 actuals ($/circ) Total 2002 for est. 880,000 circulations <-> Lost & damaged (net GST deducted) Total 2002 for est. 880,000 circulations <-> F & S Charges (net GST deducted) Card replacement fee <-> Public fax <-> Public Service Computers Total 1529.0000.0000 FINES - LIBRARY MATLS. 1580.0000.0000 MISC. - PHOTOCOPIES LIB. <-> Proforma, based on receipts in 2002 (Includes Debit card, CD-ROM, Microfiche receipts plus colour copier) Total 1580.0000.0000 MISC.- PHOTOCOPIES LIB. 1623.2745.0000 Grit Grant- Libranj <-> Household Grant - Province <-> Pay Equity Equalization "down-payment" est. - Prow Total 1623.2745.0000 Ont Grant - Library 2745.9916.0000 Vending Machines <-> Proforma 2002 Total 2745.9916.0000 Vending Machines $247,500 $4,865 $827 $5,692 $33,366 $8,898 $2,225 $44,489 $94,177 $1,414 $849 $7,196 $2,171 $105,807 $2,8OO $2,8OO $4,OOO $4,ooo $3,485,925 $3,485,925 ($115,500) ($8,85o) ($7,ooo) ($1,718) ($5,400) ($138,468) ($17,500) ($17,500) ($97,833) ($8,592) ($106,425) ($85o) ($85o) 308 2745 Libraries City of Pickering 2003 Background Information Run Date: 2/28/2003 2:10 PM Ret3ort Nome: BRckaround Info. with Totals 2003 BUDGET 2745.9933.0000 Rentals - Mtg. RoomtPubli <-> Based on 2002 rental income at Central Total 2745.9933.0000 Rentals - Mtg. Room/Publi 2745.9990.0000 Other Revenue <-> Payphone, book sales, other revenues based on 2002 estimates Total 2745.9990.0000 Other Revenue Total. Total Revenues Net Expenses ($2,50o) ($2,500) ($3,650) ($3,650) ($269,393) ($269,393) $3,216,532 309