The URL can be used to link to this page

Home My WebLink About2002 Current Budget I I I I I Ii I I I I I I I I I I I I I RRE T C¿ú¡ o~ as approved by Council April 2nd, 2002 CITY OF PICKERING 2002 CURRENT BUDGET TABLE OF CONTENTS DEPT.# SUMMARIES Revenues - General Government Revenues - Departmental Expenditures - General Government Expenditures - Departmental GENERAL GOVERNMENT BUDGETS MAYOR & COUNCIL Mayor Council 2111,r 2113 ADMINISTRATION DEPARTMENT OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Chief Administrative Officer 2121 Customer Care Centre 2129 CLERKS Clerk Office Elections Records Management Print Shop/Mail Room By-Law Crossing Guards Animal Control LA.CAC PAGE NO. 1 3 5 7 9 41 43 46 49 59 63 2122 66 2191 70 2198 71 2199 74 2220 77 2230 82 2293 85 2743 / '1-.\40 88 CORPORATE PROJECTS AND POLICY Corporate Projects and Policy Emergency Operations Control Centre 2192 2241 HUMAN RESOURCES Human Resources Safety & Training - 2139 2141 LEGAL SERVICES 2125 CORPORATE SERVICES Finance 2127 Supply & Services 2133 Information Technology 2196 City / Corporate Efficiency & Expenditures 2190 91 96 100 104 108 112 119 124 128 132 CITY OF PICKERING 2002 CURRENT BUDGET TABLE OF CONTENTS OPERATIONS & EMERGENCY SERVICES Operations & Emer. Services - Admin. FIRE SERVICES DIVISION Fire Services DEPT.# 2710 2240 MUNICIPAL PROPERTY & ENGINEERING DIVISION Roads 2320 Municipal Property Engineering & Admin. 2290 Property Maintenance 2132 Streetlights 2325 Solid Waste 2430 Parks 2718 TRANSPORTATION DIVISION Municipal Garage CULTURE & RECREATION DIVISION Civic Complex Senior Citizens Centre Cult. & Rec. Admin. Programs Dunbarton Pool Don Beer Arena. Community Centres Recreation Complex - Central Core Recreation Complex - Pool Recreation Complex - Arenas Museum PLANNIN G & D EVELO PMENT Plan & Develop - Admin Planning Building Services Development Control LIBRARIES 2315 2124 2572 2711 2712 2713 2715 2719 2731 2733 2735 2744 - 2610 2611 2612 2613 2745 PAGE NO. i . . i 136 145 149 158 164 169 173 176 179 184 189 193 197 201 206 211 217 222 231 236 241 249 254 258 263. 267 271 III It I' ,I I' Ii If ,: II I,".,'...,," I: ; ii " I! !' CITY OF PICKERING 2002 BUDGET i: Ii 1010 i, 1160 Ii 0000 II 0000 i! 1530 ii 1543 :' 1550 ¡: 1591 Ii 1592 ¡i 1593 :: 1594 II 1599 , 1599 ;; 1622 Ii !; 1910 Ii 1910 i! 1910 Ii 1910 111910 I 1910 I 1910 1920 1920 1920 1920 1940 1950 1950 3/6/2002 10:56 AM GENERAL GOVERNMENT REVENUE 2001 INCREASE 2002 BUDGET (DECREASE) BUDGET $555,000 \530(>.500.. $254,500 0 0 3,756.112 241,699 3,997.811 1,445,744 7.643 1,453,387 50,900 2.400 53,300 55,000 0 55,000 945.000 ~ ¡:; 1 C.CJ, 774,900 750 0 750 5.000 0 5,000 5,000 0 5.000 17.000 0 17,000 0 0 0 164,000 : 15':'JOO: 10.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 43,490 43,490 0 0 0 0 0 0 0 0 0 400.000 35.500 435,500 0 0 0 $7,399,506 ($293.868) $7.105,638 peA Revenues Collections for Special Charges Non-Shared P.LL.S. Linear Properties Rentals Metro A9reement Interest from Investments Commissions Donations Sale of Equipment Sale of Land Other Net (Under) Over Levies Other Misc. Transactions Government Grants Tsfr. from Reserve - Equip. Replacement Tsfr. from Reserve - Cont. - Western Branch Boo Tsfr. from Reserve - Contingency - Increases Tsfr. from Reserve - Contingency - Elections Tsfr. from Reserve - Legal Tsfr. from Reserve - Inventories Tsfr. from Reserve - Reskilling & Redeployment Tsfr. from Res. Fund - Cap. Wks. Program Tsfr. from Res. Fund - Workers' Compo Tsfr. from Res. Fund - Development Charges Tsfr. from Res. Fund - Parkland Tsfr. from Capital Tsfr. from Rate Stabilization Reserve Tsfr. from Surplus/Pre-Levy 1 I: I! ,¡ Ii Ii -54.14% II 0.00% " 6.43% i: 0.53% II 4.72% ¡ 0.00% i -18.00% I 0.00% :; 0.00% I 0.00% 0.00% 0.00% I -93.90% I 0.00% II 0.00% I, 0.00% I 0.00% Ii 0.00% ,. 0.00% 0.00% I 0.00% 0.00% % CHANGE 2002 BUDGET VS. 2001 NA 0.00% 0.00% 0.00% 8.88% 0.00% -3.97% I CITY OF PICKERING I 2002 . 2004 BUDGET GENERAL GOVERNMENT REVENUE 2001 INCREASE BUDGET {DECREASE) 1001 POA Revenues $555,000 ($300,500) 1160 Collections for Special Charges 0 0000 Non-Shared P.I.LS. 3,756.112 241.699 0000 Linear Properties 1,445,744 7,643 1530 Rentals 50,900 2,400 1543 Metro Agreement 55,000 0 1550 Interest from Investments 945,000 (110,100) 1591 Commissions 750 0 1592 Donations 5,000 0 1593 Sale of Equipment 5,000 0 ."-' II 1594 Sale of land 17,000 0 1599 Other Net (Under) Over levies 0 1599 Other Misc. Transactions 164.000 (154.000) 1622 Government Grants 1910 Tsfr. from Reserve - Equip. Replacement 1910 Tsfr. from Reserve - Western Branch Book Coil. 1910 Tsfr. from Reserve. Contingency - Increases 1910 Tsfr. from Reserve. Contingency - Elections 1910 Tsfr. from Reserve - legal 1910 Tsfr. frv\n Reserve - Inventories 1910 Tsfr. from Reserve - Reskilling & Redeployment 1920 Tsfr. from Res. Fund - Cap. Wks. Program 1920 Tsfr. from Res. Fund. Workers' Comp Fund 43.490 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve 400,000 35,500 $7,399,506 ($293,868) 2002 2003 2004 BUDGET BUDGET BUDGET $254,500 $254.500 $254,500 0 3,997.811 3,897,811 3,797,811 1,453,387 1,453,387 1,453.387 53,300 53,300 53,300 55,000 55,000 55,000 774.900 774,900 774,900 750 750 750 5.000 5,000 5,000 5,000 5,000 5,000 17.000 17,000 17,000 10,000 10.000 10,000 $143,000 43,490 44,360 45,247 435,500 400,000 400,000 $7,105,638 $7,114,008 $6,871,895 ~udç(" ~nn, CITY OF PICKERING 2002 . BUDGET 2122 Clerk Office 2220 By-Law 2293 Animal Control 2192 Corporate Projects and Policy 2141 Safety & Training 2125 Legal Services 2127 Finance 2240 Fire Protection 2320 Roads 2290 Mun. Prop. & Eng. & Admin. 2132 Property Maintenance 2718 Parks 2350 Public Transit 2360 Specialized Services 2315 Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 Libraries DEPARTMENTAL REVENUE 2001 INCREASE 2002 BUDGET (DECREASE) BUDGET $ 266.875 $ (150,000) $ 116.875 571.000 80,000 651,000 42.000 16.000 58.000 1,000 500 1.500 0 20,000 20.000 85.000 0 85.000 1.250,125 (20.125) 1,230,000 44,000 57,100 101,100 80.000 (13.000) 67,000 1.000 0 1.000 5.000 0 5.000 6.600 0 6,600 1,476,400 (1,476400) 0 25,000 (25.000) 0 500 229.600 230,100 2.600 3.900 6.500 37,434 3.066 40,500 1.217.899 35,536 1.253,435 107,525 4,287 111,812 596,400 8.100 604.500 46.500 5.000 51.500 1.030.700 10,500 1.041.200 218.690 5.010 223,700 596.500 14,000 610.500 103.367 7.733 111.100 6.000 0 6.000 106.075 (29.575\ 76.500 850.000 0 850,000 93.000 0 93,000 280.661 3.052 283.713 $ 9.147.851 $ (1.210.716) $ 7,937,135 Note: Footnote Decrease in revenues reflects transfer of Public Transit and Specialized Services revenues to APTA. 3 "I. CHANGE 2002 BUDGET VS. 2001 Bud -56.21% 14.01% 38.10% 50.00% NA 0.00% -1.61% 129.77% -16.25% 0.00% 0.00% 0,00% NA NA NA 150.00% 8.19% 2,92% 3.99% 1.36% 10.75% 1.02% 2.29% 235% 748% 0.00% -27.88% 0.00% 0.00% 1.09% CITY OF PICKERING 2002 - 2004 BUDGET 2122 Clerk Office 2220 By-Law 2293 Animal Control 2192 Corporate Projects and Policy 2141 Safety & Training 2125 Legal Services 2127 Finance 2240 Fire Protection 2320 Roads 2290 Mun. Prop. & Eng. & Admin. 2132 Property Maintenance 2718 Parks 2350 Public Transit 2360 Specialized Services 2315 Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 Libraries TOTAL DEPARTMENTAL REVENUE 2001 INCREASE BUDGET (DECREASE) $266.875 ($150.000) 571.000 80.000 42.000 16.000 1.000 500 0 20.000 85,000 0 1.250.125 (20.125) 44,000 57.100 80,000 (13.000) 1.000 0 5.000 0 6.600 0 1,476.400 (1.476.400) 25.000 (25,000) 500 229.600 2.600 3.900 37.434 3.066 1.217,899 35.536 107.525 4,287 596.400 8,100 46.500 5,000 1.030.700 10.500 218.690 5.010 596,500 14,000 103,367 7,733 6.000 0 106.075 (29575) 850.000 0 93.000 0 280.661 3.052 $9.147.851 ($1.210.716) 2002 BUDGET $116.875 651.000 58.000 1;500 20,000 85,000 1.230,000 101.100 67,000 1,000 5,000 6.600 0 0 230.100 6,500 40.500 1,253.435 111.812 604,500 51.500 1,041,200 223.700 610.500 111,100 6.000 76.500 850,000 93,000 283,713 $7,937,135 2003 Budaet $117.128 659.715 58.870 1,523 20.000 86,275 1.230.000 101.760 68.005 1,015 5.075 6.699 0 0 230.109 6.598 41,108 1.272.237 113.489 613.568 52,274 1.056.819 227.056 619.658 112,767 6.090 77,648 862.750 94.395 287.970 $8.030.601 Footnote Decrease in revenues reflects transfer of Public Transit and Specialized Services revenues to APTA. 4 2004 Budnet $117.471 671.509 60.048 1.553 20.000 88,001 1,230,000 102.653 69.367 1.035 5,177 6.833 0 0 230,121 6,730 41.930 1.297,682 115.759 625.839 53.319 1.077 .958 231.597 632.052 115.023 6.212 79.201 880.005 96.283 293.729 $8.157.087 -..-- "'---------'---'--"---- ----,--..-.--",-.- ..-.--..-.".----..-. - "".,- .-.w,.., ..". ., -., -'-""""'---"'.----'-'--'-'-"" , --------'----"" --,._- ,-- CITY OF PICKERING 2002 BUDGET GENERAL GOVERNMENT EXPENDITURE , i \ ¡ 1001 City Image 2115 Business Development & City Promotion 2123 Assessment Services 2126 Purchased Services 2128 Audit Fees 2130 Office Machines" Rental 2131 Office Machines" Repair & Maintenance 2134 Provision for Uncollectable Taxes 2135 Property Tax & Vacancy Rebates 2140 Telephone 2193 Insurance 2194 Insurance" Self Insurance 2195 Grants to Organizations & Individuals 2197 Advertising - Community Page 2810 Interest Paid Out on Bank Loans 2811 Interest Paid Over to Own Funds 2812 Debenture Debt Charges 2815 Lease Payment Charges 2819 Bank, Credit Card & For. Exchange Charges 2821 Tsfr. to Reserve for Equip. Replacement 2821 Tsfr.to Reserve for Contingency"Elections 2821 Tsfr. to Reserve for Contingency" WCB NEER 2821 Tsfr. to Reserve for Contingency-Fire/Soc. Con. 2821 Tsfr. to Reserve for Western Br. Book Collection 2821 Tsfr.to Res.Contlngency-Assessment Appeals 2821 Trans. to Reserve for Accrued Vac. Pay 2821 Trans. to Reserve for Reskilling 2821 Tsfr.to Reserve for Cont.- Rate Stabilization 2822 Trans. to Reserve Fund - Comm. Fac. 2823 Trans. to Capital Fund Capital Funded From Current Capital Funded From DEBT 2891 City Share of DC Projects 2900 Contingency % CHANGE 2001 INCREASE 2002 2002 BUDGET BUDGET (DECREASE) BUDGET VS. 2001 $20,000 $0 $20.000 0.00% 18,000 0 18,000 0.00% 0 0 0 0.00% 228,070 (27,900) 200.170 -12.23% 48.172 (5,522) 42.650 -11.46% 22,907 0 22.907 0.00% 19,000 0 19,000 0.00% 150.000 0 150,000 0.00% 69,200 1,625 70,825 2.35% 262,854 33,241 296.095 12.65% 54,905 37,890 92.795 69.01% 6,000 0 6,000 0.00% 202,775 (19.450) 183,325 -9.59% 82.100 2.900 85,000 3.53% 2,500 0 2,500 0.00% 500,000 (90,000) 410,000 -18.00% 1.181,271 (24.663) 1,156,608 0.00% 26.112 41,252 67,364 0.00% 44,275 10,500 54.775 23.72% 0 0 0 0.00% 71.500 0 71,500 0.00% 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 85,000 (85,000) 0 -100.00% 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 1,679,220 (372,202) 1,307.018 -22.17% 1,458.960 3,553,040 5,012,000 243.53% 800.000 0 800,000 0.00% 642,736 (461,831) 180.905 -71.85% $7,675,557 $2,593,880 $10,269,437 33.79% Without Debt 6,216,597 (959.160) 5,257,437 Witho~t.._)eb.!C~Ç~.~!tal ~nded from Current ====------,=='======~=.==,...~~c~~~=~..=..,~. m., ---., - 4/5/2002 9:52 AM :w a I CITY OF PICKERING I 2002 - 2004 BUDGET GENERAL GOVERNMENT EXPENDITURE 2001 INCREASE 2002 2003 2004 BUDGET (DECREASEI BUDGET BUDGET BUDGET 1001 City Image $20,000 $0 $20,000 $20,000 $20,000 2115 Business Development & Town Promo lion 18,000 0 18,000 18,000 18.000 2123 Assessment Services 0 0 0 2126 Purchased Services 228,070 (27.900) 200,170 200,170 125,170 2128 Audit Fees 48,172 (5,522) 42,650 43,503 44.373 2130 Office Machines - Rental 22,907 0 22.907 22.907 22.907 2131 Office Machines .. Repair & Maintenance 19,000 0 19,000 19,000 19,000 2134 Provision for Uncollectable Taxes 150,000 0 150,000 150,000 150,000 2135 Property Tax & Vacancy Rebates 69,200 1,625 70.825 70,825 70,825 2140 Telephone 262,854 33,241 296,095 302.017 308.057 0') II 2193 Insurance 54,905 37,890 92.795 94,651 96,544 2194 Insurance - Self Insurance 6,000 0 6.000 6,120 6,242 2195 Grants to Organizations & Individuals 202,775 (19,450) 183,325 163.325 183.325 2197 Advertising .. Community Page 82,100 2,900 85,000 86,700 88,434 2810 Interest Paid Out on Bank Loans 2,500 0 2.500 2,500 2,550 2811 Interest Paid Over to Own Funds 500,000 (90,000) 410.000 410,000 410,000 2812 Debenture Debt Charges 1,181,271 (24,663) 1,156,608 1.773,363 3.492,457 2815 , Lease Payment Charges 26,112 41.252 67,364 33,600 33,600 2819 Bank. Credit Card & For. Exchange Charges 44,275 10,500 54,775 54,775 54,775 2821 Thfr, to Reserve for Equip. Replacement 0 0 0 0 0 2821 'rsfr.to Reserve for Contingency-Elections 71,500 0 71,500 0 71,500 2821 Tsfr. to Reserve for Contingency - WCB NEER 0 0 2821 Tsfr to Reserve for Contingency-Fire/Soc Con. 0 0 2821 Tsfr, to Reserve for Western Br. Book Collection 0 0 2821 Tsfr.to Res.Contingency-Assessment Appeals 85,000 (65.000) 2821 Trans to Reserve for Accrued Vac Pay 2821 Trans. to Reserve for Reskilling 2821 Tsfr.to Reserve for COnl.- Rate Stabilization 2622 Trans. to Reserve Fund - Comrn Fac 2823 Trans. to Capital Fund Capital Funded From Current 1,679,220 (372.202) 1,307,018 1,433,513 2,320,081 Projects Financed from DebVReserves 2.486,848 Capital Funded From DEBT 1.458,960 3,553,040 5,012,000 15,072,611 17,139,350 2891 Development Charge Contribution 800,000 0 800,000 800,000 1.200.000 2900 Contingency 642,736 (461,831) 180,905 183,701 835.308 $7,675,557 $2,593,880 $10,269,437 $23,468,129 $26,712.498 ---- - ------ --""'--__h u_',..,,----..---. ,., -------,,--,-- ----.... -"'---"'-"---", "-"-""'----..... 4/5/"--- 9f ";HJ' CITY OF PICKERING 2002 BUDGET DEPARTMENTAL EXPENDITURE 2001 BUDGET 2111 Mayor 2113 Council 2121 CAG. Office 2129 Customer Care Centre 2122 Clerk Office 2191 Elections 2198 Records Management 2199 Print Shop/Mail Room 2220 By-Law 2230 Crossing Guards 2293 Animal Control 2743 LAC.A.C. 2192 Corporate Projects and Policy 2241 Emergency Operation Control Cen 2139 Human Resources 2141 Safety & Training 2125 Legal Services 2127 Finance 2133 Supply & Services 2196 Information Technology 2190 City / Corporate Efficiency & Exp. 2710 Operations & Emerg.Services-Adn 2240 Fire Protection 2320 Roads 2290 Mun. Prop. & Eng. & Admin. 2132 Property Ma\ntenance 2325 Street Lights 2430 Solid Waste 2718 Parks 2350 Public Transit 2360 Specialized Services 2315 Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Con 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 LibralÍes $ TOTAL 141,545 $ 353.460 300,430 114,667 377,262 0 15,000 358,991 398.633 240.000 249,100 10,150 421,145 8,553 516,196 82,300 320,266 1,315,340 308,360 546,624 278,451 298,113 7,358.354 3,151.275 865,062 323.154 506.000 1,430,557 1,866,262 3,329.343 580,752 126,000 340,214 175,976 648.583 1,414,948 224,006 568,294 352,349 1,637,388 572.634 566,784 302,218 574,497 945,217 574,617 403.862 3,084,844 $ 38,577.776 $ INCREASE (DECREASE) 9,368 $ 11,396 6,018 14.357 72,366 0 0 10,352 39,702 0 10,200 0 27,852 2,328 (7,474) . 23,573 83,407 98,798 18,163 (31,348) 108,205 78,091 907,732 190,756 38.782 3,220 (25.000) 238.864 32,720 (3,329,343) (580,752) 174,181 55,208 13,108 37,512 161,868 20,802 20,798 48,032 81,773 33.220 30,113 26,412 7,508 40,988 29,672 23,909 249,179 2002 BUDGET, .150;913 ;364;856 '306;44a .129;024 '449;628 "', ,'..0 15;000 >369;343 , 438,335 '240,OaO , 259,300 ,'10,150 .448.997 ,,10,881 508,722 ;105;873 , ' 403,673. 1;414,138 326;523 515,276. , 386.656 376.204 8,266,086 3;342.031 903;844 326,374 481,00.0 1 ;669.421 1,898,982 0 Ô ,300.181 ; .395,422' '189;084 686.095, ,.1 ;576,816 , 244;808 , 589,092 400,381 '.1;719;161 '605;854 596;897 ' 328,630 582,005 986,2~ ' . ,604;289' 427. ,77;1 ' .3;334,023 (893,384) $ 37;684,392 %CHANGE 2002 BUDGET VS. 2001 BUDGET 6.62% 3.22% 2.00% 12.52% 19.18% 0.00% 0.00% 2.88% 9.96% 0.00% 4.09% 0.00% 6.61% 27.22% -1.45% 28.64% 26.04% 7.51% 5.89% -5.73% 38.86% 26.20% 12.34% 6.05% 4.48% 1.00% -4.94% 16.70% 1.75% NA NA 138.24% 16.23% 7.45% 5.78% 11.44% 9.29% 3.66% 13.63% 4.99% 5.80% 5.31% 8.74% 1.31% 4,34% 5.16% 5.92% 8.08% -2.32% Footnote Decrease in expenditures reflects transfer of Public Transit and Specialized Services expenditures to APT A. 7 CITY OF PICKERING 2001 - 2004 BUDGET DEPARTMENTAL EXPENDITURE 2001 INCREASE 2002 2003 2004 BUDGET (DECREASE) BUDGET: BUDGET BUDGET 2111 Mayor $ 141,545 $ 9,368 $ 150.913 $ 153,127 '$ :1'~,781 2113 Council 353,460 11,396 : :364.856 : '369'.605 '372.044 2121 CAD. Office 300,430 6,018 :306,448. 315,477 ,336,595 2129 Customer Care Centre 114,667 14,357 129,024 132,580 132.662 2122 Clerk Office 377.262 72,366 449,628 ' 462,899 485,483, 2191 Elections 0 0 ,. O. 238,265 0 2198 Records Management 15.000 0 15,OOÒ: 15,225 15.530 2199 Print Shop/Mail Room 358,991 10.352 369.343 ,37&,099 382,491 2220 By-Law 398.633 39,702 '438,335" 44~,948 484,396 2230 Crossing Guards 240.000 0 240.000 . 243,600 248,472 2293 Animal Control 249.100 10.200 259.300: 263.190 268,454: 2743 loA.CAC. 10.150 0 ,10,150 . '10.305 10,510 2192 Corporate Projects and Policy 421,145 27.852 ' 448,991 . . 490.572 488.838 2241 Emergency Operation Control Ceo 8,553 2.328 ,to.881. .13.,922 .14.,011 2139 Human Resources 516,196 (7.474) 508.722 ' 521.794 524,629 2141 Safety & Training 82,300 23,573 ,105,873 ' <108,450 109,262 2125 Legal Services 320.266 83,407 .403.673, .412.603 .416.912 2127 Finance 1.315,340 98,798 1;414.138 ' 1;416,460 1.422.653. 2133 Supply & Services 308.360 18,163 326,523 336,187 338,057 21961nfonnation Technology 546,624 (31,348) 515,276 . 530,631 629,321, 2190 City I Corporale Efficiency & Exp. 278,451 108.205 '388,656 '434'.438 401,856 2710 Operations & Emerg.Services-Adn 298.113 78,091 376.204 385.539 385,658 2240 Fire Protection 7.358.354 907.732 ' 8:266,086 8;530.505 9;224.557 2320 Roads 3,151.275 190.756 3,342.031 3,410,146 3,455.655 2290 Mun. Prop. & Eng. & Admin. 865,062 38.782 903.844 ,934.410 .963.303 2132 Property Maintenance 323,154 3,220 326,374 334,452 337,935 2325 Street Lights 506.000 (25,000) 481,000 488.215 497.980 2430 Solid Waste 1,430.557 238.864 1 ;669,421 1 ;694,463 1;728.353 2718 Parks 1.866,262 32,720 1,898.982 1,936,883 1,992,235 2350 Public Transit 3.329,343 (3,329,343) 0 0 0, 2360 Specialized Services 580,752 (580,752) . 0 0 0 2315 Municipal Garage 126,000 174.181 300.181 309.892 31'1,273 2124 Civic Complex 340.214 55.208 395,422 402,131 409.331 2572 Senior Citizens Centre 175.976 13.108 189.084 193.437 195,844 2711 Cult. & Rec. Admin. 648.583 37.512 686,095 705.571 708.328 2712 Programs 1,414,948 161,868 1,576.816 1 ,589,441 1,615,541 2713 Dunbarton Pool 224.006 20.802 244.808 250.896 253,554 2715 Don Beer Arena 568,294 20,798 589.092 ' 602,345 ' 609.734 2719 Community Centres 352,349 48,032 :400.381 408,778 ,414,785 2731 Recreation Complex - Central COI'f 1,637.388 81.773 1;719.161 ' 1,767.917 1;786,951 2733 Recreation Complex - Pool 572.634 33,220 605,854 '619.529 '627.083 2735 Recreation Complex - Arenas 566.784 30.113 596,B97 61Ú.609 ' 617,929 2744 Museum 302.218 26,412 328,630' 333,024 336.050 2610 Plan & Develop - Admin 574,497 7.508 '582.005 598,351 "650,979: 2611 Planning 945.217 40.988 '986,205' 1.t61~537 <46D:.673 2612 Building Services 574.617 29.672 604.,289 : ':620,940 753,371' 2613 Development Control 403,862 23.909 427.711 ' 439,100 ' 483,905' 2745 Libraries 3.084,844 249.179 ~,334,023 3,375,797 3,~19,947 TOTAL $ 38,577,776 $ 38.999.285 $ 39;476,911 Footnote Decrease in expenditures reflects transfer of Public Transit and Specialized Services expenditures to APT A 8 CITY OF PICKERING 2002 BUDGET POA REVENUES Account Number 1595 % CHANGE 2001 2000 INCREASE 2001 INCREASE 2002 2002 BUDGET Est. Actual BUDGET (DECREASE) BUDGET (DECREASE) BUDGET VS.2001 Projected Revenues $444.154 $350.000 $0 350,000 $0 $555.000 Additional Revenue as added at the May 3, 2001 Council Budget Meeting 205,000 205,000 0 Region Update. Jan 2002 (300,500) I (300.500) I I B ~ ~ ~ ~ ~ "".'" I -54.14% B_C~ """ , "P'., 9 CITY OF PICKERING 2002 BUDGET I ' Ii r /i ;! Costs associated with converting the "Town" name to a "City". This cost includes various items such as letterhead, business cards and re-design of the logo. business cards Funding required for various initiatives. TOTAL ,; II ,I II I' J I' 3/4/20026:15 PM 2910 CITY IMAGE 10 2001 YTD Actual $17,595 ~ 2001 BUDGET $20,000 ~ INCREASE (DECREASE) 2002 BUDGET 0 20,000 .Q $20,000 Budget Com. L Ii Ii I ,¡ Ii 'I I I I I I' II II 'I I, I' II II CITY OF PICKERING 2002 BUDGET 0000-0000 NON-SHARED P.LLS. 2000 Budget 2001 Budget 2002 Projection Federal & Provincial Properties $506,152 Est. Loss from Fed Gov't Policy Decisions OPG & Ont Hydro Networks 1,871,705 $538,998 $655,099 (238,932) 2,988,052 2.465,001 Municipal Enterprises 128,055 752,113 693,592 Est. Loss from lower Large Ind. Ed Rate (100,000) Total $2,505,912 $3,756,112 $3,997,811 Explanation The continuing erosion of the industrial and large industrial education tax rate will translate into future revenue losses. WQ 2001 Large Ind. Edu. Tax Rate 0.04647133 0.0417607 Assumptions . The above revenue calculation is based on the following assumptions: 1 That the large industrial tax class will continue to exist for the 2002 taxation year. 2 That the office building tax class will continue to exist for the 2002 taxation year. 3 That the taxation ratios structure/relationship will be maintained for the 2002 taxation year. 4 The education revenue assumes that OPG will not be successful in reducing the assessment at the nuclear plant. 3/4/2002 6:24 PM Budget Com. 11 ;¡ I CITY OF PICKERING 2002 BUDGET Ii ¡i Ii II I! " ;I It 0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 132.50 acres x $352.17 (Mun.) $53,530 CP RAIL 03-20-32600 224.52 acres x $183.76 (Mun.) 60,459 HYDRO 01-18-02320 954.28 acres X $834.02 (Mun.) 954.28 acres X $1,208.66 (Educ.) $795,889 1,153,400 1,949,289 LESS: Region share 67.03% of Municipal portion ($909,878) (609,891 ) $1,453,387 Assumption The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation 387). The distribution of the tax revenue between the Region and the City is determined under subsection 368.3 of the Municipal Act and assumes no change. 3/4/2002 6:25 PM Budget Com. 12 ~ I! I Ii ,I II I Ii !i 11 CITY OF PICKERING 2002 BUDGET 3/4/2002 6:26 PM 1530/1570/1591 - RENTALS, SERVICE CHARGES & COMMISSIONS " :i 1530 - RENTALS 0001) Con. 3 PI. Lot 19 Roll Number 03-011-21910 Rented to 1317970 Ont. Inc., T/A Pickering Driving Range 0002) Can. 3 PI. Lot 19. 20 Roll Number 03-011-22810 Rented to T. Arnts: 0003) Con, 3 PI. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping Expires December 31. 2002. ii il Ii Ii I' ¡I It !i iI Ii 1591 - COMMISSIONS I 1) Received from Bell Canada for pay telephones in the Municipal Buildings 2) Received from Federal & Provincial Sales Tax remittances $527 $650 $0 $650 116 10Q. 0 100 $643 $750 $0 $750 2001 Est. ACTUAL 2001 BUDGET $17,500 $17.500 20.583 19,000 16.800 14.400 $54,883 $50,900 13 INCREASE 2002 (DECREASE) BUDGET $0 $17,500 0 19,000 2,400 16,800 $2.400 $53,300 p I: ./ i' !i ¡i L H H Budget Com. II Ii ¡ I' II I! II 'I II " Ii Ii 'I Ii 1543 - METRO AGREEMENT i! Revenue paid to General Fund by Metro Toronto CITY OF PICKERING 2002 BUDGET n Ii Iii II 'I Ii II II I " 'I ! ¡i If I: Ii Ii " !, i i. " 1543 - LANDFILL OPERATIONS - METRO AGREEMENT 1) Metropolitan Toronto pays to the City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces electricity which is sold to various end users. 3/4/2002 6:27 PM 2001 Est. ACTUAL 2001 BUDGET 54,400 55,000 $54,400 $55,000 14 INCREASE (DECREASE) $0 - 2002 BUDGET 0 $55.000 $55,000 I' II " II II II II II II I 1 Budget Com. III Ii It II it II if 1550 - INTEREST FROM INVESTMENTS ii n CITY OF PICKERING 2002 BUDGET NET REVENUE FROM CASH MANAGEMENT I' III !: 2000 ACTUAL 2001 EST. ACTUAL Interest earned by the City's General Fund on both short and long term Investments, Discounts $1,438.900 $1,200,560 11 II 2810 - INTEREST PAID OUT ON II ' BANK LOANS Interest paid out on short term bank loans that are taken out prior to receipt of taxation revenue, government grants or investment maturities. $1.438,900 $1,200,560 $0 2811 - INTEREST PAID OVER TO OWN FUNDS Paid over to our own Reserve Funds; !' ii II ¡ I NET REVENUE FROM I CASH MANAGEMENT A. Reduction is due to lower interest rates anticipated for 2002. The budget model assumes an average interest rate of 2.8% lor short term investments. Investments made in the last week of November attracted an interest rate of 1.95%. (555,000) (340,810) ($555,000) ($340.810) $883,900 $859.750 3/4/2002 6:28 PM 15 $0 2001 INCREASE 2002 BUDGET (DECREASE) BUDGET $945,000 ($170,100) $774,900 $945,000 ($170.100) $774.900 $2,500 $0 $2,500 (500,000) 90,000 (410,000) ($497,500) $90,000 ($407,500 $447,500 (80,100) $367,400 Budget Com, 3/4/2002 6:28 PM II I I I I I I CITY OF PICKERING 2002 BUDGET 1592 - DONATIONS MISCELLANEOUS 2000 ACTUAL 1592 . DONATIONS $1,525 $1,525 2001 EST. ACTUAL 2001 BUDGET INCREASE (DECREASE) $0 $0 2002 BUDGET $5,000 $5000 In 2001, the City received $7,000 from the Pickering Mens Slow Pitch Leaque as their contribution towards the purchase of "red clay" for seven diamonds. $7.000 $5.000 $7,000 $5,000 - 16 'I Ii I II I I I I I Budget Com. [: I CITY OF PICKERING 2002 BUDGET 1593/1594 - SALE OF EQUIPMENT & LAND 2000 2001 2001 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 1593 - SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc,. $3.277 $5.430 $5,000 $0 $3.277 $5,430 $5.000 $0 2002 BUDGET $5,000 $5.000 1594 - SALE OF LAND Various land transactions during the year (net) $131,300 $425 $17,000 $0 $17,000 $131,300 $425 $17,000 $0 $17.000 - 3/4/2002 6:2B PM Budget Com 17 ~ I I 'I , CITY OF PICKERING 2002 BUDGET I I: ,I II II I! I' Ii II Ii I: Ii I: Ii II II " Ii II !I Ii 'i II II I I I I I 'I , ! I I 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 2000 ACTUAL 2001 EST. ACTUAL 1599 Miscellaneous Transactions $0 $199,191 Previous Provision for Settlement $0 $199,191 2001 INCREASE 2002 BUDGET (DECREASE) BUDGET $10,000 $0 $10,000 154,000 (154.000) 0 $164,000 ($154,000) $10,000 .. This account captures the miscellaneous revenue activity of the Corporation. 3/4/2002 6:29 PM 18 Budget Com. III CITY OF PICKERING 2002 BUDGET 1910 - TRANSFERS FROM RESERVES Ii I I, I' i, :' , 1) From !: 2000 ACTUAL 2001 EST. ACTUAL RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT. G/L 4611 " " This transfer IS to cover the cost of replacement items in the annual Capita! budget $0 $0 , 2) From RESERVE FOR CONTINGENCY. G/L 4612 I, A) Western Branch Community Centre Transfer of $50.000. budgeted in 1999 for the book collection. $50,000 !' B) To cover provision for 2000 election 110.000 $160.000 " " ii ¡, !' ,I Ii :' !' " ¡; !: I' " I! i! Ii !i TOTAL TRANSFERS FROM RESERVES $160,000 314/2002630 PM 19 2001 BUDGET $0 $0 $0 0 $0 $0 INCREASE (DECREASE) $0 $0 $0 $0 $0 $0 a $0 a $0 $0 $0 2002 I, BUDGET I. II $0 $0 a $0 $0 Budget Com Ii III I ! I i" I ,..':,,..,.: ¡: it !; I CITY OF PICKERING 2002 BUDGET i Ii I: !i ;i ¡r !i 1) From- i: Ii Ii 2) From- ii Ii Ii :1 II ii I! [i , II ii !' 1920 - TRANSFERS FROM RESERVE FUNDS CAPITAL WORKS PROGRAM RESERVE FUND - G/L 4229 By-Law C-9 authorizes a contribution to the General Fund to cover the General Municipal Debt Charges as recorded under G/L 2812 DEVELOPMENT CHARGES RESERVE FUND - G/L 4227 For cost recovery (1) City Offices (2) Library Under Development Charges Act 1997, the City can not collect for municipal administration offices. ! 3) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of the additional insurance. TOTAL CONTRIBUTIONS FROM RESERVE FUNDS 3/4/2002 6:30 PM 2000 ACTUAL 2001 EST. ACTUAL $0 $0 98,112 $98,112 $0 $98,112 20 $0 $0 $0 2001 BUDGET $0 $0 $0 INCREASE (DECREASE) $0 $0 0 $0 $43.490 $0 $43,490 $0 $0 2002 BUDGET $0 SO 0 $0 $43,490 $43,490 $43,490 ¡ í j $0 0 $0 so Budget Com I CITY OF PICKERING 2002 BUDGET - 1950 - TRANSFERS FROM RATE STABLlZATION RESERVE 2000 2001 2001 INCREASE ACTUAL Est. Actual BUDGET (DECREASE) $400,000 $400,000 $400,000 SO Unspent consulting funds from Planning & Development $400,000 $400,000 $400.000 $35,500 In the 2001 Planning & Development budget, funding was approved for consulting services related to various planning studies/reviews. While the majority of these funds were expended in 2001, some consulting projects (ie. Northeast Quadrant, Liverpool Road South and Rouge Park Neighbourhood) are continuing into 2002 and therefore, overlap budget years. The unspent funds for 2001 were transferred to the Rate Stabilization Reserve to be used to offset these costs. 3/4/20026:55 PM 21 I 2002 BUDGET $400.000 35,500 $435,500 Budget Com. III i ' I I I I I I CITY OF PICKERING 2002 BUDGET - 2115 - BUSINESS DEVELOPMENT & CITY PROMOTION 2000 ACTUAL Provision $7,856 3/4/2002 6:45 PM 2001 EST. ACTUAL $17,530 99 ,,"" ;.", 2001 BUDGET $18,000 INCREASE (DECREASE) 2002 BUDGET $0 $18,000 Budget Com 4/10/2002 12:16 PM CITY OF PICKERING 2002 BUDGET 2126 . GENERAL GOVERNMENT - PURCHASED SERVICES 2000 2001 2001 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) Consultive & Professional $194.561 $227,214 $228,070 (527,900) $194.561 $227.214 $228.070 (527,900) '1) For 1998, each Operating Department was directed to be responsible for budgeting specific Consultive & Professional needs leaving a base amount in this account for corporate requirements. 2) 3) Strategic Planning sessions ($7.500). Senior Management Team building ($3,000). 4) Management Team building ($13,000). 5) 6) Revised - Other Cost pressures. ($81,670). Payment to Town of Ajax for transit ($75,000). This payment will also be required for 2003. 7) At the Budget Meeting of March 22, 2002, Council added $20,000 for the TRCA Duffins & Carruther's Creek initiative. 23 2002 BUDGET $200.170 $200,170 I Budget Com. ~ II I I II p Ii Ii " Ii II Ii Ii Ii d Ii Ii II II II CITY OF PICKERING 2002 BUDGET 2000 ACTUAL 2392 Consultive & Professional $44,212 $44,212 Ii II II 3/4/2002 6:46 PM 2128 - AUDIT FEES 2001 EST. ACTUAL 2001 BUDGET $44,494 $48,172 $44,494 $48,172 24 INCREASE (DECREASE) ($5,522) ($5,522) 2002 BUDGET $42.650 $42,650 Ii II,; 'I II I ! I I" I It ¡i Ii Ii II Ii " " i! II II II !I Budget Com. Ii Ii I II ¡i II Ii CITY OF PICKERING 2002 BUDGET Iii,.,.,'. II ¡i i: , I: !! 2130 - OFFICE MACHINES - RENTAUOPERATING 2000 2001 2001 ACTUAL EST. ACTUAL BUDGET Provision for Rental/Operating Costs $21,670 $23.141 $22,907 0 0 $21,670 $23,141 $22.907 INCREASE 2002 (DECREASE) BUDGET $0 $22.907 0 0 $0 $22.907 3/4/2002 6:46 PM Rental of various equipment such as postage meter and pagers. - '),.. ~;) Budget Com. IL Ii II ¡i CITY OF PICKERING 2002 BUDGET ¡ II; 2131 - OFFICE MACHINES - REPAIR& MAINTENANCE I: Ii " II II II Ii I! ii Ii Ii ii II Ii L !i Ii It " II 2000 2001 2001 ACTUAL EST. ACTUAL BUDGET Provision for Equipment Repairs $13,500 $8,200 $19,000 INCREASE 2002 (DECREASE) BUDGET $0 $19.000 50 $19.000 I: ¡I Ii ¡I I: !i Ii I I i $13.500 $8,200 $19.000 This account captures expenditures associated with maintenance agreements and general repairs. Equipment covered by maintenance agreements includes faxes and mailing equipment. 3/4/20026:47 PM Budget Com. 26 Ii i¡ I " Ii Ii ¡: 11 Ii Ii Ii !i II ii I: ¡; I 11 I ',', ¡' i I, 1, I I CITY OF PICKERING 2002 BUDGET 2134 - PROVISION FOR UNCOLLECTABLE TAXES 2000 2001 2001 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) Recommended Provision $366,116 $269,873 $150,000 $0 $366,116 $269,873 $150,000 $0 2002 BUDGET $150,000 $150,000 j, !: I 11 I 11 11 Ii 11 11 Ii Ii Ii Ii II II I 3/4/2002 6: 49 PM 27 Budget Com. II II Ii ¡: II CITY OF PICKERING 2002 BUDGET 3/4/2002 6:53 PM Property Tax & Vacancy Rebates 2135. CharitY Prooertv Tax Rebates Registered charities that rent either comme-s;lal or industrial Units can receive a partial rebate of their property taxes. Bill 140 changes the calculation for registered charities to 40% of property taxes. This amnount reflects Pickering's share. In 2001, the following Registered charitable organizations Royal Canadian Legion Branch 606 (Bayly St.) Durham Region Unemployed Help Centre Scripture Union Navy League of Canada 2137. Prooertv Tax Rebate At the December 20, 1999, Council meeting, Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1, 1999. 2138. Vacancv Rebate Under Bill 140. allowances for vacancies will no longer be reflected in the tax rates. Instead, owners of commercial and industrial properties will have to apply to the municipality for a property tax rebate. This program was introduced in 2001 and the property owners have until Feb 28 of 2002 to apply for the rebate for 2001. 28 2001 EsL Actual 2001 BUDGET 3,100 3.000 received a rebate from the City: 725 1,200 0 65,000 INCREASE (DECREASE) 2.000 (375) 2002 BUDGET 5.000 $5,000 825 $825 0 65,000 $65,000 II I i 'j I i II II Ii I: !i II Ii II II I ¡ I ! Budget Com. CITY OF PICKERING 2002 ' BUDGET 2140 - TELEPHONE 2001 2001 INCREASE EST. ACTUAL BUDGET (DECREASE) 2124 - Municipal Building: 0001 Service & Long Distance $143,270 $138,654 $36.846 0003 Repairs 45,412 50,000 (45.200) 0004 Public Pay Phone 2,500 $188,682 $188,654 ($5,854) 2240 - Fire Department: 0001 Service & Long Distance $33,833 $39,650 ($13.650) 0003 Repairs 750 0 Lease of T1 - Data line 16.800 $33.833 $40,400 $3.150 2711 - Recreation Facilities: 0001 Service $13.053 $15,650 $1,350 0003 Repairs 200 0 0004 Public Pay Phone 2,500 $13.053 $15.850 $3,850 2731 - Recreation Complex: 0001 Service $13,492 $17,650 $23,695 0003 Repairs 300 0 Claremont 8,400 $13,492 $17,950 $32,095 $249.060 $262.854 $33,241 Additional Telephone Expenditures Municipal Garage (Page 184) $34,000 Cost Recovery from APT A (29.000\ Net Cost to the City $5,000 Library (Page 271) 45,610 Total lli.lli 3/6/2002 9:07 AM 29 I 2002 BUDGET $175,500 4,800 2.500 $182.800 $26,000 750 16,800 $43.550 $17,000 200 2,500 $19.700 $41,345 300 8,400 $50,045 $296,095 Budget Com. I! I I I Ii ¡¡ I, 2193 - INSURANCE: i' 2122 Property liability CITY OF PICKERING 2002 BUDGET 2193/2194 -INSURANCE/SELF-INSURANCE 2000 ACTUAL 2001 EST. ACTUAL 2001 BUDGET INCREASE (DECREASE) $58,900 $73,226 $54,905 Self Insured Costs For WSIB Occupational Accident Ins. Excess Indemnity " I: II II Ii II ¡: II n' iI I: II 2194 - SELF-INSURANCE: i II !I 2122 General Government 5,490 32,400 $58,900 $73,226 $54,905 $37.890 $0 2002 BUDGET $54,905 5.490 32.400 $92,795 $6,000 $6,000 $6,125 $6.200 $6,000 $0 $0 In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a $250,000 deductible and a $25 million per accident payout. The "Occupational Accident Insurance' will pay a lump sum up to $250,00 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savin s when the Ci became self insured Workers' Com. Res. Fund. 3/4/2002 6:59 PM $6,125 $6,200 $6,000 30 III., , II Ii i: ,. ,: Ii Ii il :: Budget Com. , Ii I il Ii II II I i¡ Ii Ii ¡i 2570. Social & Charitable: Ii I: II Ii Ii Ii I; ; " it " !! II 2572 - Senior Citizens: Claremont Seniors - Bus to Shopping/52 Whitevale Seniors - Bus /13 @ $195 Seniors Transit Subsidy Grants to Seniors' Groups Seniors' Tea - Facility Rental 3/4/2002 704 PM CITY OF PICKERING 2002 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2001 EST. ACTUAL 2001 BUDGET INCREASE (DECREASE) United Way (28.000 X $2.90 per household) Equity Initiatives Ajax-Pickering Community Living Grant to University for Termite Control (Approved at the March 22.1999 council meeting) Durham Police Disabled Games - Facilities Committee for Multiculturalism & Race Relations Waste Reduction Committee Multiple Sclerosis City of Pickering Award - students West Pickering Community Garden Committee Waiver of Hall Rental for Woman's Shelter Fundralslng event Krynowel Family House Burned - Rental Ourham Hospice 81,200 81,200 0 0 3.000 a 500 500 a 6.000 6,000 (6.000) 0 1.500 a 0 1.500 a 56 500 a a 500 ° 400 400 0 1,000 1.000 0 1,105 1.105 (1,105) 0 0 0 1,000 1.000 500 $91,261 $98.205 ($6,605) 6.684 10,140 0 0 2.535 0 6,992 25.000 a 2.720 10.000 a 0 250 0 $16.396 $47.925 $0 $100 $100 $0 a 55 (55) a 90 (90) $100 $245 ($145) 2642 - Agriculture: Durham Region Plowmens' Association Durham Region Farm Safety Durham West Junior Farmers The City of Pickering award for students provides a S 1 00 grant to the Plckenng high schools. 31 1',1""",. I: ¡: L 2002 BUDGET 81,200 3,000 500 0 1,500 1,500 500 500 400 1,000 0 o 1.500 $91,600 10,140 2,535 25.000 10,000 250 $47,925 $100 o 0 $100 Budget Com III I! I Ii I' !' ' I: CITY OF PICKERING 2002 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS ii II Ii 2712. Culture & Recreation: II Youth Convention - Facility Rental !i Pickering Rotary Music Festival , Pickering Arts Council - Facilities Christmas Dance - Grant & Facility Rent Pickerln9/Metro East Music Festival Kinsmen Santa Claus Parade Frenchmans Bay Festival Multicultural & Race Relations Events PARU Ontario Summer Games 2000 (Council resolution #101/98) Pickering Aerials Gymnastics Club Ontario Summer Games 2000 Shortfall Durham Ontario Senior Games Youth Inltatives 2001 2001 INCREASE EST. ACTUAL BUDGET DECREASE $500 $500 $0 500 500 0 0 1.000 0 3,000 3.000 1,000 500 500 0 1,000 1,000 0 1,500 1,500 0 0 1.500 0 20.000 20.000 0 0 0 0 7,000 7,000 (4.000) 9.692 9,700 (9,700) 0 200 0 10.000 0 $43.692 $56.400 ($12.700) $151,449 $202,775 ($19.450) TOTAL Ii II Ii II 1/ Ii Ii Ii 3/4/2002 7:04 PM 32 2002 BUDGET $500 500 1.000 4,000 500 1,000 1,500 1.500 20,000 0 3,000 0 200 10.000 $43,700 $183325 .Budget Com II I' i: Ii III " CITY OF PICKERING 2002 BUDGET 3/4/2002 7:05 PM 2197 - ADVERTISING - COMMUNITY PAGE 2000 2001 2001 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 2210 Advertising $60,700 $84,556 $82,100 2,900 0 0 0 0 $60,700 $84,556 $82,100 2,900 - 33 2002 BUDGET $85.000 $85,000 0 :i Ii il Ii II :i II II Ii Budget Com. 3/5/2002 4:56 PM -~--.._-_.._._~~ .-.- u, ..~ ~. ,,-~ m"'~'" '------"--'-----.---. -" ~~_.--__mu.._~ _._._~- , .~----------,_.._- . ~ . . ~_.. ,,- CITY OF PICKERING 2002 BUDGET t 2812. LOAN REPAYMENT 2001 2001 EST. ACTUAl BUDGET Projects Financed by Internal Loans Western Branch $1,414.000 $201,353 $201.353 2001 Debt 10 Year Debt $953.000 20 Year Debt 500000 Total2001 Debt 1.453.000 2000 Debt 5 Year Debt $85,000 10 Year Debt 2.013.788 20 Year Debt 231,000 Total 2000 Debt 2.329,788 389.225 389,225 1999 Debt 10 Year Debt 1 687300 Total 1999 Debt 1,687.300 339,067 329,067 1998 Debt 1.681,000 218.425 228,425 Total Debt 58565088 Debt Issuance Cost .. 1.25% of the 2001 Debt 33.201 33,201 The 2001 budget used 7% as the general interest rate. For 2002. the interest rates are: Five year 5.30% Ten Year 5.80% Twenty Year 6.30% TOTAL DEBENTURE DEBT CHARGES # 1,181,271 1.181,271 .. --- ~~ .. - --""-~U_----_. 34 INCREASE 2002 (DECREASE) BUDGET (11,0521 $190.301 172.918 172.918 (67.3171 321,908 iI01.9841 227,083 (2.1901 226.235 (15,038) 18,163 (24,663) 51,156,608 Budget Com, CITY OF PICKERING 2002 BUDGET 2815. LEASEIDEBT FINANCING VEHICLES 2000 EST. ACTUAL 1998 Vehicles Financed throuah Leasina Lease payments are for 36 months 2 Ford Explorer vehicles (Vehicle #'s 627 & 628) $12.902 Lease vehicle Buyout Option ($15,268 per vehicle) Vehicles Financed Externally 2001 Vehicles (3) 2002 Vehicles (2) - (Public Education Inspector & Trainer) TOTAL LEASE PAYMENT CHARGES $12,902 Lease charges for vehicles include the following cost elements: Security deposit Registration fee License Fee 3/4/2002 7:10 PM 35 2001 BUDGET $12,912 13,200 $26,112 INCREASE (DECREASE) (9.684) 30.536 13.200 7.200 $41,252 I 2002 BUDGET $3,228 30,536 26.400 $7,200 $67,364 Budget Com. CITY, OF PICKERING 2002 BUDGET 2819 BANK, CREDIT CARD & FOREIGN EXCHANGE CHARGES BANK CHARGES Service charge to C.LB.C. on City's General bank account Purchasing Card System Electronic Fund Transfer charges Cost of Money Orders and other bank account charges Tax Payment Processing. Royal Bank Fees 2001 EST. ACTUAL $7.300 15,520 $29.715 6,320 2001 INCREASE 2002 BUDGET (DECREASE) BUDGET $12.250 ($3.000) $9.25ü 3,000 3.000 6,600 0 6.600 600 0 600 .. 14,200 10.500 24.700 $33.650 $10,500 $44.150 transaction. $8,250 $0 $8.250 2.275 0 2.275 $10.525 $0 $10.525 $100 $0 $,100 " 544,275 $10,500 $54,775 575 Royal Bank is increasing its fees from $0.15 to $0.32 per CREDIT CARD CHARGES Charge on VISA transactions: Charge on MASTERCARD transactions: FOREIGN EXCHANGE CHARGES U.S. Dollar Fees TOTAL FINANCIAL CHARGES 3/4/2002 7:08 PM $17,370 $22,880 $52,628 36 5,510 $33 - Budget Com. III CITY OF PICKERING 2002 BUDGET 2821 - TRANSFERS TO RESERVES PREVIOUS YEARS , 2000 2001 2001 ACTUAL EST. ACTUAL BUDGET A To - RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - GIL 4611 Provincial Transit Capital Assistance $0 $0 $0 $0 $0 $0 B To - RESERVE FOR CONTINGENCY - G/L 4612 1 From #2191 Elections - 1/3rd estimated cost $0 $0 $71,500 2 To cover estimated cost increase resulting from the end of the Social Contract on March 31/96 0 0 0 3 To cover Assessment Appeals due to CVA 1999 - (1.5% of 1998 tax billing) 150,000 85,000 85.000 4 Book Collection - Western Branch library 0 0 0 As per Budget Committee Meeting April 6, 1999 $150,000 $85,000 $156,500 E To - RESERVE FOR RATE STABILIZATION - GIL 4619 Offset (net (under)/over levies) $0 $0 $0 $0 $0 $0 TOTAL TRANSFERS TO RESERVES $150,000 $85,000 $156,500 3/4/2002 7:08 PM 37 INCREASE (DECREASE) 202 BUDGET 0 0 0 0 $0 $0 $0 $71,500 0 0 (85.000) 0 0 0 (585.000) $71.500 $0 $0 $0 $0 ($85,000) $71,500 Budget Com. January 2002 The Corporation of the City of Pickering Organization Structure w;;;.. ~ Mayor Members of Council Chief Administrative Officer I I I I I Administration Operatioll'i & Emergency Planning & DeveloJlnent Corporate Services Department Services Department Department Department (ClInt No.. 2) (Clorl No.. 3) ((1l1li1 No.. 4) (Cool No. 5) ,-------------------------------- I I : City of Pickering : : Employee Complement : I 66 Noll-Union FuJI-Time (NUFT) : : 0 Non-UILion Full-Time Conlracl (NUFTC) I I : 0 Non-UILion FuJI-Time Temp (NUFf Temp) , I 240 Union Full-Time (UFf) : art-Time (UPT) : ull-Time Term (UFlT) : art-Time Tenn (UP1T) I I I ----------------------J Aulhorized by: ,,- Chart No.1 January 2002 The Corporation orthe City of Pickering City Council ,------------------------, I I : Emplovee ConlDlemen! : : I Non-Union Full-Time (NUFI') : I I I , I I ~--------------------~--_. t t City Council I I I Mayor Members of Council (I) (6) I I Executi ve Assi stant Council /Ùlpporf (I NUFT) Executive Assistant (lNUFf)" Clerk-Typist (I NUFlT). ~ l\:) * For administrative reporting relatiouslùp see Chart 2a. Authorized by: ... Chart No.1 a 2111 Mayor EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5900 Gas, Oil Tires Total EXPENDITURES! Net City of Pickering 2002 Current Budget ( $ ) 2001'[ YTD Actuals , I I , 97,513 16,190¡ 0 12,850 162 981 01 O! 5,199! O! 4091 57: 132,4781 132,4781 2001 INCREASE BUDGET (DECREASE) 94,5181 16,068 4,610 12,360 309 1,0601 01 1,0001 10,2401 2801 1,1001 01 141,5451 141,5451 43 2,712 5,420 0 1,236 0 0 0 01 ; 01 0 01 0: , 9,3681 9,3681 - Report Name: Current Budget Run Date: 4/512002 9:26 AM YTD Actuals as of December 31. 2001 2002 % CHANGE BUDGET 2002 VS. ?OO1 97,230 21,488 4,610 13,596 309 1,060 0 1,000 10,240 280 1,100 0 150,913! 150,913 2.87% 33.73% 0.00% 10.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6.62% 6.62% 2111 Mayor EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education I 2392 Consulting & Professional i 2394 Recpt, Prom & Sp Events i 2678 Rental Misc Equip ¡ 5300 Stationary & Office Supplies I Total EXPENDITURES! Net City of Pickering ! 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 94;518 16,068 4,610 12,360 309 1,0601 1,000 10,2401 280! 1,1 001 141,5451 i 141,545! 4~ 2002 BUDGET " ,: '. , 97,230 21;,488 4,610 13,596 309 1,060 1,000 10,240 280 1,100 150,9131 I 150,913 Report Name: Three Year Budget Summary Run Date: 41512002 9:28 AM 2003 BUDGET I 98,6471 21,801 4,6791 13,800 314! 1,0761 '[ 1,0151 10,3941 2841 I 1,1171 153,127: 153,127: 2004 BUDGET 98,647 21,801 4,773 14,076 320 1,098 1,035 10,602 290 1,139 153,781 , I ¡ 153,781 City f Pickering 2002 Background Information Run Date. 4/5/2002 9.24 AM 2111 Mayor Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $97,230 $97,230 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical. $21,488 $21 ,488 Total 1400 Employer Contributions 1800 Conferences <-> Provision to attend Mun. Affairs Total 1800 Conferences $4,610 $4,610 2110 Travel <-> Car Allowance - $1,133 per month Total 2110 Travel $13,596 $13,596 2220 Subscriptions & Publicati <-> To cover Mun. World & other publications Total 2220 Subscriptions & Publicati $309 $309 2340 Seminars & Education <-> Misc. provision for Mayor & Exec. Assist. Total 2340 Seminars & Education $1,060 $1,060 2392 Consultive & Professional <-> For professional advice Total 2392 Consultive & Professional $1,000 $1,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Cover Mayor's Public Relations expenses. Total 2394 Recpt,Prom. & Sp.Ev.,Gen $10,240 $10,240 2678 Rental Misc. Equip <-> Pager rental Total 2678 Rental Misc. Equip $280 $280 5300 Stationery & Office Suppl <-> Increase reflects 2000 estimated actuals Total 5300 Stationery & Office Suppl Total. $1,100 $1,100 $150,913 Total Expenses Revenue $150,913 Total Revenues Net Expenses $150,913 45 2113 Council EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2371 Ins. Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 5300 Stationary & Office Supplies Total EXPENDITURES I , Net City of Pickering . 2002 I Current Budget ( $ ) 20011 YTD Actualsl I 194,911 47,332 12,502 36,905 865 I 191 1,1101 24,983! 7,3671 18,522! 3,6621 348,351 ! 348,351 ! 46 2001! INCREASE 1 BUDGET! (DECREASE) I I I I I I 195,8351 41,1251 12,0001 36,0001 , 1,2001 I 1,0001 01 I 25,0001 7,5001 I 28,8001 5,0001 353,4601 i 353,4601 I 4,620 3,176 0 3,600 0 0 0 0 0 01 0 11,3961 11,396 - YTD Actuals as of December 31.2001 Run Date: 21271200211:40 AM Report Name' Current Budget 20021 % CHANGE BUDGET 2002 VS. 2001 200,455 44,301 12,000 39,600 1,200 1,000 0 25,000 7,500 28,800 5,000 364,8561 364,856 2.36% 7.72% 0.00% 10.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3.22% 3.22% City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2113 Council Run Date: 21271200212:05 PM Repor1 Name' Three Year Budget Summary 2001 2002 2003' 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I I 1100 Salaries & Wages I 195,835 200,455 202,869! 202,869 1400 Employer Contributions I 41,125 44,301 44,8341 44,834 1800 Conferences I 12,000 12,000 12,1801 12,424 I 2110 Travel 36,000 39,600 40,1941 40,998 2220 Subscription & Publications 1,200 1,200 1,2181 1,242 I 2340 Seminars & Education I 1,000 1,000 1,0151 1,035 2394 Recpt, Prom & Sp Events i 25,000 25,000 25,3751 25,883 I 2395 Memberships I 7,5001 7,500 7,6131 7,765 2399 Outside Agency Serv I 28,800 28,800 29,2321 29,817 5300 Stationary & Office Supplies I 5,0001 5,000 5,0751 5,177 I Total EXPENDITURES I 353,4601 364,8561 369,6051 372,044 1 I Net I 353,4601 364,8561 369,6051 372,044 ! - 47 City of Pickering 2002 Background Information 2113 Council Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $200,455 $200,455 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $44,301 Total 1400 Employer Contributions $44,301 1800 Conferences <-> 6 Councillors@$2,OOO each Term max.$6,OOO Total 1800 Conferences $12,000 $12,000 2110 Travel <-> Monthly allowance provision for six Councillors for the calendar year Total 2110 Travel $39,600 $39,600 2220 Subscriptions & Publicati <-> Municipal World(6) <-> Miscellaneous Total 2220 Subscriptions & Publicati $800 $400 $1,200 2340 Seminars & Education <-> Various Seminars Total 2340 Seminars & Education $1,000 $1,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Provision for luncheons,pins,flags, etc. Total 2394 Recpt,Prom. & Sp.Ev.,Gen $25,000 $25,000 2395 Memberships <-> Assoc. of Municipalities of Ontario Total 2395 Memberships $7,500 $7,500 2399 Outside Agency Services <-> 6 Councillors@$4,800 each(secretarial serv) Total 2399 Outside Agency Services $28,800 $28,800 5300 Stationery & Office Suppl <-> Stationary and office supplies Total 5300 Stationery & Office Suppl Total. $5,000 $5,000 $364,856 Total Expenses Revenue $364,856 Total Revenues Net Expenses $364,856 48 ADMINISTRATION DEPARTMENT 2002 BUDGET I \ - 49 February 2002 ADMINISTRATION DEPARTMENT " DEPARTMENTAL MISSION STATEMENT To provide a central source for communication and co-ordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives which ensure consistency and qualit~ of service delivery to the City's customers while responding to the challenges of an ever-changing economic and social climate, applying the best practices available in the industry. 2002 DEPARTMENTAL GOALS AND OBJECTIVES . to ensure corporate goals and objectives of all departments are achieved to the satisfaction of the Mayor and members of Council . to continue to initiate and implement administrative practices, policies and procedures to ensure we are at the forefront within the GT A in our mandate to provide the most effective and efficient services to our internal and external customers in a fiscally responsible manner . to work collaboratively to ensure the development of East Duffins and Seaton is handled in a proactive and aggressive fashion . to implement the Records Management Program . to continue to examine and re-write regulatory by-laws that are dated . to improve the process for Council and Committee agendas and minutes . to deliver an effective economic development program focusing on business retention, business attraction and development readiness . to deliver an effective corporate promotional program that distinguishes Pickering from other GTA ¡ municipalities as a desirable place to live, work, play and invest ¡ . to deliver an effective emergency response program that ensures the City and its staff are properly trained and prepared to respond as needed to emergency situations . to develop and implement an "Employee Recognition Policy" to provide recognition and acknowledgement of the individual and/or group contributions of employees to organizational success . to continue to achieve positive safety outcomes through the ongoing development and implementation of safe work practices and procedures, the application of a systematic and , strategic training focus and effective disability management programs.! . to finalize the development of the Corporate Customer Care Trac-king System, and ensure the first Ii phases are implemented , . to provide innovative and quality services to all community stakeholders, evaluate our service \ ¡ delivery and identify areas that require service enhancements through the new corporate Customer Care Tracking System and the Customer Care Feedback Management Program \ í /; 50 ADMINISTRATION DEPARTMENT 2002 CHALLENGES AND OPPORTUNITIES INTERNAL . to deal with financial constraints, and continue to provide acceptable service levels . making greater use of staff resources from all Departments to work in teams on corporate/departmental initiatives and projects . to secure from the federal government a new fire hall site for the City in north Pickering . to complete a corporate business communication strategy for the City and ensure the "corporate message" is communicated to all City staff . to update and simplify the City's emergency response procedures and manuals . the ongoing design and development of organizational policies, systems and frameworks to ensure equitable and consistent human resources best practices. . application of the Performance Review & Evaluation Policy (PREP) to focus the individual efforts of employees on core goals and objectives that drive organizational success. . the aging of the City's workforce and its effect on staffing, human resource planning, training and development and disability management. External . budget constraints due to slow growth / no growth within our municipality . continued downloading from the Province . increased demands for service from residents and other community stakeholders . to prepare a Structure Plan for the Seaton lands, and participate in the interim planning exercise for the federal airport lands . to prepare the City's first Annual Report highlighting key accomplishments and successes in 2001 . to develop a formal partnership with the City's realtors and property managers, and enhance our working relationship with Pickering's business community . to initiate as a pilot project a Corporate Merchandising Program . actively promote the City of Pickering as a place where excellent employment and business opportunities exist . continue to develop a customer driven focus that meets the changing needs of the City's aging and culturally diverse population 51 ADMINISTRATION DEPARTMENT . , I 2002 POTENTIAL FOR OPERATIONAL IMPROVEMENT . due to changing demands and expectations, the By-law Services staff will be expected to examine their approach to issues that come to their attention . to become more proactive in seeking out and facilitating appropriate development in the City . to expand the City's customer care tracking system to incorporate corporate calls and general enquiries originating in the economic development area . to produce the City's 2002 Business Directory in CD-ROM format in order to better serve our business community, and increase the amount of revenue generated by the sale of the Directory . to produce a comprehensive listing of all vacant land and infill properties in the City as a resourc for development inquiries . full utilization of the HR Information System to its maximum potential through continued integration with the Payroll System . development and implementation of health and safety procedures arising out of the City's Occupational Health & Safety Policy (HUR 130) approved for use on May 1, 2001 . development of plans, programs and processes to deal with emerging issues relating to an aginç workforce . development and implementation of a Compensation Policy for non-union employees to document organizational practices and ensure the integrity of the City's salary structure . to increase customer awareness through training and promotional initiatives, focusing on a customer centric philosophy , . to continue to work with the Administrative Support Team to enhance efficiencies by standardizir", processes, formats, forms, and records management initiatives . to work with the senior management team to increase operational and administrative programs,! processes and efficiencies i . to continue to develop and promote the City's website as an innovative and progressive , communication and promotional tool, which will serve as a first point of contact for our communit i stakeholders '. . to increase customer care awareness through training and promotional initiatives with both our internal and external customers . to continue to work with the Administrative Support Team to enhance efficiencies, by . standardizing correspondence, forms, records management initiatives and other related processes ¡ I 52 '-c:=:::-; -._~ ~-' January 2002 The Corporation of the City of Pickering Administration Department Chief Administralive OfficII Adlllillis~~li(111 [)ep~rlllleill ~ -Ëiiipïõyëë eÕlïlplëlñënt - - - - - - - - - - - - - - - : : 26 Non-Union-Full-Time (NUFT) I : 0 Non-Unioll-Part-Tillle (NUPT) : I 8 Union-Full-Time (UFT) : I 1 4 Union-Part-Time (UPT) : 1______------------------------- I I I I I OffICe of lhe Chief Human Resources Corporate Projects & Policy Clerk's Legal Services Adminislnllive Officer Division Division Division Division (CIwt 2~ (ChaIt No, 2b) (l1l3Jt No, 2c) (ctort No, 2d) (l'lmrt No, 2e) .:.n 1:....:1 ,..................,.......,...........,......................, 1""""""""""""""""""""""""""""""'\ ¡ Office of the Chief I Human Resources ¡ ! Administrath'e Officer I i Division ¡ : , I : ! Employee Complement I j Employee Complement j I , , . ¡ 5 Non-Ulùoll-Ff ¡ I 6 Non-Ullion-Ff ¡ ! 0 Noll-UniOIl-PT ¡! 0 Non-Uillon-PT ¡ . I. . i 0 Ullion-Ff I ¡ 0 Union-Ff ¡ . , . I j 0 Union-PT ¡ ¡ 0 Union-PT ! !.............................................................; t............................................................; Authorized by: d "r """"""""""""""""""""""""""""""""'1 i Co'l)Orate Projects & I ! Policy Division i ¡ Employee Complement ¡ ¡ 5 Non-Union-Ff ¡ i 0 Non-Union-PT ¡ i 0 Unioll-FT i I....?.~~~.~~~~.~T.................,.................J """"""""""""""""""""""""""""""""'1 ¡ Clerk's I ¡ Dh'ision i ¡ Employee Complement i ¡ 3 Non-Union-FT ! ¡ 0 N U' . P' 'r i ! o~- 111 on- I ¡ 8 Umon-FT I I 4 Uillon-PT I ¡ Council Su/J/Jort ¡ i 2 Non-Union-FT i \..................,............................................./ r"tëgäï'së;:Vi'ëëš""""""""""""""'¡ " D'" .1 : IVISlon ¡ Emvloyee Complement i I , i 4 Non-Union-Fl' ! ! 0 Non-Union-PT ! . I i 0 Union-Ff ! I..Y...~.~~~~~~~E......................,...........j Chart No.2 ~ \.IììIIo January, 2002 The Corporation of the City of Pickering Office of the Chief Administrative OfIicer ,----------------------- I Emplovee Complement I , : 5 Non-Union Full-Time (NUFf) , : () Non-Union Part-Time (NUPT) : I 0 Union FIÚI-Time (UFT) : I I 0 Union Part-Time (UPT) : , I I , I , ~---------------------_. Chief Adlninistrative Officer (1 -NUFI) Supervisor Adn1.Înistrative Services (l-NUFI) Adlninistrative Assistant - (l-NUF'I) Custolner Care Specialist (l-NlJl"I) Custolnet Care Representative (I-NUF'I) Chart No. 28 '<C.-. January, 2002 The Corporation of the City of Pickering Human Resources Division <:.J1 ~r Chief Administrative Officer Division Head Hwllan Resources (I-NUFI) Administrative Assistant (I-NUFI) I I Supervisor Manager,Hwllan Resources Human Resources Services (I-NUFI) (CuITentIy on L TO) I I Coordinator Coordinator Safety & Training Employment Services (I-NUFI) (I-NUFI) Human Resources Assistant (I-NUFI) ----------------------------, I Employee Complement I I I 6 Non-Union-Full-Time (NUFT) : : 0 Non-Union-Part-Time (NUPT) I I I 0 Union-FT (UFT) I T) : -----------------~ Authorized by: Chart No. 2b January 2002 The Corporation of the City of Pickering Corporate Projects & Policy Division ~ÏËm~õ~ëèõmpkmëñt-----ï : 5 Non-Union-Full-Time (NUFf) : : 0 Non-Union-Part-Time (NUPT) :' : 0 Union Fuji-Time (UFT) : 1 0 Union Part-Time (UPT) , 1- - - - --- -- - -- - - - - - _:... - __I I I Chief AdmÍ1ùstmtive Officer Division He'ad Corpornte Projects & Policy (I-NUFI) Emergency Response Administrative Assistant I Coordinator c- (J-NUFT) (J -NUFT) Manager Corporate Promotions & ,Economic Development (I-NUF'I) Economic Development Officer (l-NUFf) ~ ~ Authorized by: Chart No. 2c ~ /- ,.';;r-/ P""-:':"-..If 1.--- ~;1./t.;Z hier Adminištraüve Officer / .....-' ~- "c"-'- ~ --..} t I The Corporation of the City of Pickering City Clerk's Division Manager By-Law Enforcement Services (I.NUF]) Supervisor Legislative Services (I.NUFT) Municipal Lnw Enforcement Officer (3.DI']) Commillee Coordinator (I-NUF]) Parking Control Officer (2-UPT) Executive Assistant (Council Support) (I-NUFT) Clerk Administntion (3-UF1) Receptionistl Clerk-Typist (Administration) (J-NDFf) Swilchboard Opeontar/ Informntion Receptionist (2-UP1) January, 2002 :- Ëõ.pïoÿëe- ëõmpïëuïënt - - - - - - - - - ì : 6 Non-Union Full-Time (NUFT) : lONon-Union Part-Time : : 8 Union FuJI-Time (UFT) : : 4 Union Part-Time (UPT) I --------------------______1 PrintlMailroont Clerk 11 ( I . tJFT) Print/Mailroom Clerk) (1-tJFT) Chart No. 2d (Jf 00 I I AutJlorized by: The Corporation of the City of Pickering Legal Services Division Chief Administmtive Officer I City Solicitor (I-NUF'f) I Manager Legal Services (I-NUFI) I r I Administrative Legal Services Assistant Clerk (I-NUFI) (J-NUFI) h January 2002 -----------------------------, I Em)lovce Complement I : 4 Non-Union FuJI-Time (NUFT) : : 0 Non-Union Part-Time (NUPT) : : 0 Union Full-Time (UFT) : 1 0 Union Part-Time (UPT) I 1______---------------------__1 Chart No. 2e 2121 C.A.O. Office EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2678 Rental Misc Equip 5300 Stationary & Office Supplies I Total EXPENDITURES! Net City of Pickering 2002 Current Budget ( $ ) 20011 I YTD Actualsl I , 1 I I I I I 1 229,992 2371 29,067 4,6491 1,378 969! 1751 I 2,504 6,860( 380 01 1 2751 1,4151 277,900! , 277,9001 59 2001i INCREASEI BUDGET (DECREASE)! I I 228,7901 13,934 800 0 48,215 5,604 10,700 ,( 10,700>1 5001 ( 200>1 1,400 01 2001 0 2,500! ( 2,500)1 5,0001 ( 500>1 375 801 01 300 450 01 1,5001 01 300,4301 6,018: 300,430! 6,0181 YTD Actuals as of December 31.2001 Run Dale: 212712002 11:40 AM RepOrt Name' Current Budoet 2002 % CHANGE BUDGET 2002 VS. ?nn1 242,724 800 53,819 0 300 1 ,400 200 0 4,500 455 300 450 1,500 306,4481 I 306,448 6.09% 0.00% 11.62% -100.00% -40.00% 0.00% 0.00% -100.00% -10.00% 21.33% 0.00% 0.00% 0.00% 2.00% 2.00% 2121 C.A.O. Office EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2678 Rental Misc Equip 5300 Stationary & Office Supplies Total EXPENDITURES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2001 BUDGET 228,790 800 48,215 10,700 500 1,400 2001 2,5001 5,000 375 0 450 1,500 300,4301 300,430 60 2002 BUDGET 242,724 800 53,819 0 300 1,400 200 0 4,500 455 300 450 1,500 306,4481 306,448 - Run Oate : 21271200212:05 PM Report Name: Three Year Budget Summary 2003 BUDGET I I 250,0051 800 55,4281 01 I 3051 1,421 i I 2031 01 4,5681 4621 3051 457: 1 1,5231 315,4771 315,4771 2004 BUDGET 267,151 800 59,217 0 311 1 ,449 207 0 4,659 471 311 466 1,553 336,595 336,595 City of Pickering 2002 Background Information 2121 C.A.O. Office Run Date: 2/27/2002 205 PM Report Name Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Part Time Clerk-Typist ( Cost shared with Customer Care and Corporate Projects & Policy) <Deleted by T JQ> Total 1100 Salaries & Wages 1200 Overtime <-> To meet service level I workload committments Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1800 Conferences <-> Fed of Can Mun.lAssos. of Mun of Ont. <-> AMO - May 2002 <-> Conference - Governance, Strategic Planning <Deleted by T JQ> Total 1800 Conferences 2110 Travel <-> Mileage and Parking expenses Total 2110 Travel 2131 Cellular Phone <-> Provide for monthly cellular phone charges-CAO Total2131 Cellular Phone 2220 Subscriptions & Publicati <-> Reference materials, journals and reports Total 2220 Subscriptions & Publicati 2340 Seminars & Education <-> Senior Management Strategy Session <-> Topical Seminar - Admin. Assis. & Supervisor <-> Admin. Prof. Sem. Admin. Assist. <-> Speed Writing Seminar - Admin. Assistant <Deleted by T JQ> - Total 2340 Seminars & Education 2394 Recpt,Prom. & Sp.Ev.,Gen <-> General Public Relations <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> PRO - CAO <-> Ontario Municipal Administrators <-> Ontario Municipal Managers Inst. Total 2395 Memberships 61 $242,724 $6,000 ($6,000) $242,724 $800 $800 $53,819 $53,819 $3,000 $2,000 $1,500 ($6,500) $300 $300 $1 ,400 $1 ,400 $200 $200 $1,500 $700 $500 $200 ($2,900) $5,000 ($500) $4,500 $175 $200 $80 $455 City of Pickering 2002 Background Information 2121 C.A.O. Office Run Date: 2127/20022:05 PM Report Name: Background Info with Totals 2002 BUDGET 2396 Photo,Mapping,Printing <-> To cover various printing / framing requests Total 2396 Photo,Mapping,Printing $300 $300 2678 Misc Equipment Rentals <-> To provide rental pager (GAO) Total 2678 Misc Equipment Rentals $450 $450 5300 Stationery & Office Suppl <-> To provide Stationary & Office Supplies Total 5300 Stationery & Office Suppl Total. $1,500 $1,500 $306,448 Total Expenses $306,448 Revenue Total Revenues Net Expenses $306,448 - 62 2129 Customer Care Centre EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies Total EXPENDITURES! I I Net City of Pickering 2002 Current Budget ( $ ) 2001 YTD Actuals I i I I 87,0001 4731 17,591 ( 2) 1631 3491 2,1851 , 1401 1,083! 108,9821 108,9821 63 2001' INCREASE' BUDGET (DECREASE) 89,841 1,000 19,076 100 300! 6501 1 1,5001 1 7001 1,5001 114.667 114,667 11,472 0 3,535 0 01 ( 650) 01 01 O! 14,3571 i 14,357 - YTD Actuals as of December 31.2001 Run Date: 2127/2002 11:40 AM Report Name: Current Budoet 2002 % CHANGE BUDGET 2002 VS. ?001 101,313 1,000 22,611 100 300 0 1,5001 700 1,500 129,024 129,024 12.77% 0.00% 18.53% 0.00% 0.00% -100.00% 0.00% 0.00% 0.00% 12.52% 12.52% 2129 Customer Care Centre EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events ! 2396 Photo, Mapping, Printing I 1 5300 Stationary & Office Supplies I Total EXPENDITURES! I Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET I I 1 ! 89,841 1,000 19,0761 100 300 650 1,5001 700 1,500 114,6671 I 114,6671 64 2002 BUDGET 101,313 1,000 22,611 100 300 0 1,500 700 1,500 129,0241 I 129,024 - Run Date. 21271200212:05 PM Report Name Three Year Budget Summary 2003 BUDGET I 104,1731 1,0001 23,2431 I 1021 305i I 01 1,5231 7111 1,5231 132,5801 132,580! 2004 BUDGET 104,173 1,000 23,243 104 311 0 1,553 725 1,553 132,662 132,662 City of Pickering 2002 Background Information 2129 Customer Care Centre Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Part Time Clerk-Typist Total 1100 Salaries & Wages $95,313 $6,000 $101,313 1200 Overtime <-> To meet service level/workload committments Total 1200 Overtime $1,000 $1,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $22,611 Total 1400 Employer Contributions $22,611 2110 Travel <-> Travel allowance Total 2110 Travel $100 $100 2220 Subscriptions & Publications <-> Reference material, journals and reports Total 2220 Subscriptions & Publications $300 $300 2340 Seminars & Education <-> Customer Service Excellence - OMDP (Customer Care Specialist & customer Care <-> Publisher 2000 - (Customer Care Specialist) <-> Human Relations - OMDP - (Customer Care Rep) <-> Topical Seminar (Customer Care Specialist / Customer Care Rep) <Deleted by T JQ> $330 $165 $165 $165 ($825) Total 2340 Seminars & Education 2394 Recpt,Prom. & Sp.Ev.,Gen <-> To cover various promotional items <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen $2,000 ($500) $1,500 2396 Photo,Mapping,Printing <.> Printing of various promotional items Total 2396 Photo,Mapping,Printing $700 $700 5300 Stationery & Office Supplies <-> - $1.500 $1,500 $129,024 Total 5300 Stationery & Office Supplies Total. Total Expenses Revenue $129,024 Total Revenues Net Expenses' $129,024 65 2122 Clerk Office EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies 5302 Forms Total EXPENDITURES! REVENUES 1411 Sale of Services-Administration I 1519 Licenses & Permits-Marriage Total REVENUES¡ I Net City of Pickering 2002 Current Budget ( $ ) 20011 YTD Actualsl I 1 330,5501 2,3731 I 52,309 6091 I 1,0851 4131 1,7331 I 837 746 10 745, 6651 Oi I 3,8431 o! 395,9181 1 ( 81,016) ( 15,248)1 ( 96,264)1 I 299,6541 I This area to be reviewed in 2002. 66 2001 INCREASE BUDGET (DECREASE) 1 293,172 2,000 61,990 800 7001 01 7,0001 1 1,0001 500 3001 500 1,3001 5001 5,5001 2,0001 377,2621 I ( 250,000) ( 16,875) ( 266,875)1 I 110,3871 62,140 0 16,976 ( 800) 100 5001 ( 3,500) 01 ( 500) ( 200)1 ( 100)1 0 ( 250) ( 1,000)1 ( 1,000)1 72,3661 150,000 0 150,0001 222,366 - - YTO Actuals as of December 31.2001 Run Oate: 21271200211:40 AM Report Name Curren! Budget 2002 % CHANGE BUDGET 2002 VS. 2001 355.312 2,000 78,966 0 800 500 3,500 1,000 0 100 400 1,300 250 4,500 1,000 449,6281 ( 100,000) ( 16,875) ( 116.875) 332,753 21.20% 0.00% 27.39% -100.00% 14.29% 0.00% -50.00% 0.00% -100.00% -66.67% -20.00% 0.00% -50.00% -18.18% -50.00% 19.18% -60.00% 0.00% -56.21% 201.44% 2122 Clerk Office EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies 5302 Forms Total EXPENDITURES¡ REVENUES I 1411 Sale of Services-Administration I 1519 Licenses & Permits-Marriage I Total REVENUES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 2002 BUDGET 293,172 2,000 61,9901 I 800 700 oj 7,000 1,000 5001 3001 I 5001 I 1,3001 500 5,5001 2,0001 377,2621 I ( 250,000)1 ( 16,875) ( 266,875)1 355,312 2,000 78,966 0 800 500 3,500 1,000 0 100 400 1,300 250 4,500 1,000 449,6281 ( 100,000) ( 16,875) ( 116,875)1 110,387 332,753 - 67 Run Date' 212712002 1205 PM Report Name: Three Year Budget Summary 20031 BUDGET i 365,9851 2,030: 81,331 : 01 812! 508i 3,5531 I 1,0151 01 102! 406[ 1,3201 2541 4,568! 1,0151 462,899¡ I I ( 100,000)1. I ( 17,128)1 (117,128)1 I 345,7711 2004 BUDGET 384,220 2,071 85,370 0 828 518 3.624 1,035 0 104 414 1,346 259 4,659 1,035 485,483 ( 100,000) (17,471) ( 117,471) 368,012 City of Pickering 2002 Background Information 2122 Clerk Office Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $355,312 $355,312 1200 Overtime <-> To meet service level/workload committments <Reduced by T JQ> Total 1200 Overtime $2,100 ($100) $2,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. . Total 1400 Employer Contributions $78,966 $78,966 1800 Conference~ <-> Assoc. of Mun. Clerks & Treasurers Annual Conference for Sup. of Leg. Services <Deleted by T JQ> $800 ($800) Total 1800 Conferences 2110 Travel <-> Clerk - various meetings Total 2110 Travel $800 $800 2131 Cellular Phones <-> Pager for City Clerk Total2131 Cellular Phones $500 $500 2210 Advertising <-> Legislative matters not published in papers or on news <Reduced by T JQ> Total 2210 Advertising $5,000 ($1,500) $3,500 2220 Subscriptions & Publicati <-> Reference material, journals and reports. Total 2220 Subscriptions & Publicati $1,000 $1,000 2340 Seminars & Education <-> Various seminars usually sponsored by AMCT or OMMI or offered through Durham College <Deleted by T JQ> $1,200 ($1,200) Total 2340 SemiRars & Education 2392 Consultive & Professional <-> Cost of referrals of zoning & Official Plan objections to the Ont. Mun. Board <Reduced by T JQ> Total 2392 Consultive & Professional $300 ($200) $100 2394 Recpt, Prom, & Spec Event <-> Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex <-> Hosting of AMCTO Zone 4 meeting <Deleted by T JQ> <Reduced by T JQ> Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex $600 $1,500 ($1,500) ($200) 68 City of Pickering 2002 Background Information 2122 Clerk Office Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Total 2394 Recpt, Prom, & Spec Event 2395 Memberships <-> Association of Municipal Clerks and Treasurer's - AM.C.T - City Clerk <-> Ontario Municipal Managers Institute - O.M.M.I - City Clerk <-> Association of Municipal Clerks and Treasurer's - AM.C.T. - Sup. Legislative <-> Ontario Municipal Managers Institute - O.M.M.I. - Sup. Legislative Services <-> Association of Records Managers and Archivists - AR.M.A. - Sup. Legislative Total 2395 Memberships 2396 Photo,Mapping,Printing <-> Purchase of film of for specialized printing <Reduced by T JQ> Total 2396 Photo,Mapping,Printing 5300 Stationery & Office Supplies <-> Pens, pencils, binders, etc. <Reduced by T JQ> Total 5300 Stationery & Office Supplies 5302 Forms <-> Municipal World, some Provincial agencies and purchasing forms <Reduced by T JQ> Total 5302 Forms Total. Total Expenses Revenue 0000 SALE OF SERVICES - ADMIN. <-> $125 fee for answering lawyers' property enquiries, printing for outside organizations - Decrease is due to the fact that Law Firms are now purchasing Title Insurance for this purpose and due to limited development activity. Total 0000 SALE OF SERVICES - ADMIN. 0000 LlC. &PERMITS - MARRIAGE <-> Issuance of approximately 300 marriage licenses Total 0000 LlC.&PERMITS - MARRIAGE Total. - Total Revenues Net Expenses 69 $400 $300 $50 $300 $50 $600 $1,300 $500 ($250) $250 $5,500 ($1,000) $4,500 $2,000 ($1,000) $1,000 $449,628 $449,628 II ($100,000) ($100,000) ($16,875) ($16,875) ($116,875) ($116,875) $332,753 (j 2191 Elections EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 2121 Postage ! 2399 Outside Agency Serv I 2635 Building Rentals 1 1 2678 Rental Misc Equip I 5300 Stationary & Office Supplies : Total EXPENDITURES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 20011 BUDGETI I 1 01 01 o! 01 01 , 01 i 01 01 01 1 7(J 2002 BUDGET - Run Dale' 2/27/200212:05 PM Repon Name Three Year Budget Summary 2003¡ BUDGET! 1 ! 0 0 0 0 0 0 0 0 i 65,0001 14,365: 15,0001 10,000, 900i 1 100,0001 i 33,0001 238,2651 0 238,2651 2004 BUDGET 0 0 0 0 0 0 0 0 0 2198 Records Management EXPENDITURES I 1 2392 Consulting & Professional I Total EXPENDITURES! Net City of Pickering 2002 Current Budget ( $ ) 2001 YTD Actuals 10,9921 10,9921 ! 10,9921 71 2001 ¡INCREASE! , I BUDGET! (DECREASE) I i 15,0001 01 15,0001 01 I i 15,0001 01 - YTD Actuals as of December 31, 2001 Run Oate : 2127/2002 11 :40 AM Report Name' Current Budget 2002 % CHANGE BUDGET 2002 VS. 2001 15,000 15,0001 I 15,000 0.00% 0.00% 0.00% City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2198 Records Management Run Dale: 21271200212:05 PM Report Name: Three Year Budget Summary 2001 2002 20031 2004 BUDGET BUDGET BUDGET BUDGET ! ! EXPENDITURES I i 2392 Consulting & Professional 15,000 15,000 15,2251 15,530 Total EXPENDITURES I 15,0001 15,0001 15,225i 15,530 ! Net I 15,0001 15,000 15,225[ 15,530 ¡ I 72 City of Pickering 2002 Background Information 2198 Records Management Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 2392 Consultive & Professional <-> Preservation of permanent / long-term records (microfiching or imaging) <-> Shredding and disposal of corporate records <Reduced by T JQ> Preservation of permanent / long-term records (microfiching or Total 2392 Consultive & Professional Total. Total Expenses Revenue Total Re'.¡;enues Net Expenses 73 $15,000 $1,000 ($1,000) $15,000 $15,000 $15,000 $15,000 City of Pickering 2002 Current Budget ( $ ) 2199 Print Shoe/Mail Room EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2121 Postage 2122 Freight, Express & Cartage 2365 Purch Pmting/Broch/News Ltr 2399 Outside Agency Serv 5300 Stationary & Office Supplies ! 5301 Printing Supplies I 5902 Misc Equip & Tools (under $300) I Total EXPENDITURES! Net , , i , 20011 YTD Actualsl I I I i 66,026 0 16,208 93,9791 10,6261 13,5511 33,8291 I 10,1201 108,9071 01 353,2461 353,246! 2001! INCREASE ! BUDGET! (DECREASE) i i 65,8061 1,500 14,135 100,000 24,OOO[ 13,0001 I 19,5001 16,OOO! 105,0001 501 358,9911 358,991 74 I 3,368 0 1 ,484 2,000 ( 14,000) 01 25,500 ( 8,000) 0 0 10,3521 i 10,352 - YTD Actuals as of December 31.2001 Run Date' 2/2712002 11'40 AM Report Name: Current Budaet 2002 % CHANGE BUDGET 2002 VS. ?n()1 69,174 1,500 15,619 102,000 10,000 13,000 45,000 8,000 105,000 50 369,343 369,343 5.12% 0.00% 10.50% 2.00% -58.33% 0.00% 130.77% -50.00% 0.00% 0.00% 2.88% 2.88% 2199 Print Shop/Mail Room EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2121 Postage 2122 Freight, Express & Cartage I 2365 Purch Pmting/Broch/News Ltr I 2399 Outside Agency Serv I 5300 Stationary & Office Supplies i 5301 Printing Supplies i 5902 Mise Equip & Tools (under $300) i Total EXPENDITURES, Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 2002 BUDGET 65,806/ 1,5001 14,135! 100,0001 24,0001 13,0001 19,5001 16,000 105,OOO! 501 358,9911 69,174 1,500 15,619 102,000 10,000 13,000 45,000 8,000 105,000 50 369,3431 358.9911 369,343 75 Run Date: 21271200212:05 PM Report Name' Three Year 8udget Summary 20031 I BUDGET I I I I 71,2301 1,500! 16,073: 103,5301 10,150! 13,1951 45,675i 8.120! 106,5751 51 ¡ 376,0991 376,099: I 2004 BUDGET 71,758 1,500 16,190 105,601 10,353 13,459 46,589 8,282 108,707 52 382,491 382,491 City of Pickering 2002 Background Information 2199 Print Shop/Mail Room Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $69,174 $69,174 1200 Overtime <-> To meet service level! workload committments Total 1200 Overtime $1,500 $1,500 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $15,619 Total 1400 Employer Contributions $15,619 2121 Postage <-> Costs of all City mail -- as of end of August 2001, our mailings are 60% more than year 2000's total mailings $102,000 Total 2121 Postage $102,000 2122 Freight,Express & Cartage <-> Cost of courier services - does not include costs for contracted weekly delivery Total 2122 Freight,Express & Cartage 2365 Purch. Pr./Broch./News Lt <-> Cost of printing (specialized) done by outside sources Total 2365 Purch. Pr./Broch./News Lt $10,000 $10,000 2399 Outside Agency Services <-> The City's daily, scheduled mail delivery - does not include other courier charges Total 2399 Outside Agency Services $13,000 $13,000 5300 Stationery & Office Supplies <-> Stationery and envelopes for corporate-wide use -- reduced as new logo no longer impacts budget $45,000 $45,000 $8,000 5301 Printing Supplies <-> Supplies and maintenance for all copiers and other related equipment Total 5301 Printing Supplies Total 5300 Stationery & Office Supplies $8,000 5902 Misc. Equip. (under $300. <-> Extraordinary or minor purchases $105,000 $105,000 Total 5902 Misc. .Ç'LlIip. (under $300. Total. $50 $50 $369,343 Total Expenses Revenue $369,343 Total Revenues Net Expenses $369,343 76 2220 Bv-Law EXPENDITURES 1100 Salaries & Wages 1200 Overtime .. 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships 2399 Outside Agency Serv 2457 Veh - Repairs & Main! 2678 Rental Misc Equip 5302 Forms 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 6000 Parking - MOT REVENUES ¡ ! I : I , I I Total EXPENDITURES! I 1510 Lic. & Per-Pool Enclosure 1512 Lic. & Per-Business 1513 Lic. & Per-Amusement 1514 Lic. & Per-Taxi 1520 Lic. & Per Parking, etc. 9990 Other Revenue Total REVENUES Net City of Pickering 2002 Current Budget ( $ ) I I I I 20011 I YTD Actualsl 1 269,937/ 14,5851 I 45,0051 3,1531 5,3771 3,0001 Of 5,976f I 1,1071 2321 826[ , 28,879[ I 9,5641 I 323[ 1,842[ 6,4991 1,4831 I 13,8141 411.6031 I ( 10,800) ( 174,284) ( 35,421) ( 31,260) ( 322,646) ( 7)1 ( 574,418)1 ( 162,815) By-Law will be reviewed by the City Clerk and CAO 77 2001 ¡INCREASE: I I BUDGET! (DECREASE)I I 1 I 242,8781 ! 10,000 53,105 4,900 2,000 2,8001 1501 8,600! 1,0001 1,5001 2,7001 31,0001 6,000 1,0001 I 8,OOO[ 8,0001 1,0001 14.0001 398,6331 I ! ( 11,000)1 ( 140,000) ( 40,000) ( 30,000) ( 350,000) 01 ( 571,000) ( 172,367) 39,821 0 11,581 ( 400)1 2,7001 01 ( 150) ( 7,600)1 5001 ( 1,000)1 ( 250)1 01 I 01 I 01 ( 4,000), ( 1,500)[ o¡ 01 39,7021 I 01 ( 10,000) 0 0 ( 70,000)1 - - 01 ( 80,000)1 I ( 40,298)1 YTD Actuals as of December 31,2001 Run Date' 2127120021140 AM Report Name: Current 8udget 20021 % CHANGE BUDGET! 20022~~; 282,699 10,000 64,686 4,500 4,7001 2,800 01 1,000" 1,500 500 2,450 31,000 6,000 1,000 4,000 6,500 1,000 14,000 438,3351 ( 11,000) ( 150,000) ( 40,000) ( 30,000) ( 420,000) 0 ( 651,000) ( 212,665) 16.40% 0.00% 21.81% -8.16% 135.00% 0.00% -100.00% -88.37% 50.00% -66.67% -9.26% 0.00% 0.00% 0.00% -50.00% -18.75% 0.00% 0.00% 9.96% 0.00% 7.14% 0.00% 0.00% 20.00% 0.00% 14.01% 23.38% 2220 By-Law EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships 2399 Outside Agency Serv 2457 Veh - Repairs & Maint 2678 Rental Misc Equip 5302 Forms 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 6000 Parking - MOT REVENUES 1510 Lic. & Per .Pool Enclosure 1512 Lic. & Per-Business 1513 Lic. & Per-Amusement 1514 Lic. & Per-Taxi 1520 Lic. & Per Parking, etc. Net Total EXPENDITURES! Total REVENUES City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET I i 242,878 10,000 53,105 4,9001 2,000 2,800 150 8,600 1,000 1,500 2,700! 31,0001 6,000 1,000 8,000 8,000 1,000 14,000 398,6331 1 ( 11,000) ( 140,000) ( 40,000) ( 30,000) ( 350,000) ( 571,000) ¡ ( 172,367) 78 2002 BUDGET 282,699 10,000 64,686 4,500 4,700 2,800 0 1,000 1,500 500 2,450 31,000 6,000 1,000 4,000 6,500 1,000 ~4,000 438,335 ( 11,000) ( 150,000) ( 40LOOO) ( 30,000) ( 420,000) ( 651,000) ( 212,665) Run Dale. 21271200212:05 PM Report Name' Three Year Budget Summary 20031 I BUDGETI 291,213 10,000, 66,568! 4,5681 4,771: 2,842i 01 1,0151 1,5231 5081 2,4871 I 31,465 6,090, 1,015! 4,0601 6,5981 I 1,015 14,2101 449,9481 ( 11,165) ( 152,250) ( 40,600) ( 30,450) ( 425,250) ( 659,715) ( 209,767) 2004 BUDGET 318,098 10,000 72,510 4,659 4,866 2,899 0 1,035 1,553 518 2,537 32,094 6,212 1,035 4,121 6,730 1,035 14,494 484,396 ( 11,388 ( 155,295) ( 41,412) ( 31,059) ( 432,355) ( 671,509) ( 187,113) City of Pickering 2002 Background Information 2220 By-Law Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $282,699 $282,699 1200 Overtime <-> To meet service level/workload committments <Reduced by T JQ> Total 1200 Overtime $18,000 ($8,000) $10,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $64,686 Total 1400 Employer Contributions $64,686 1900 Uniforms <-> As per the Collective Agreement 2110 Travel <-> Officers mileage $4,500 $4,500 Total 1900 Uniforms 2131 Cellular Phones <-> Based on 2001 cell phone charges <Reduced by T JQ> $4,700 $4,700 Total 2110 Travel Total 2131 Cellular Phones $3,300 ($500) $2,800 2220 Subscriptions & Publications <-> Miscellaneous publications <Deleted by T JQ> Total 2220 Subscriptions & Publications $150 ($150) 2340 Seminars & Education <-> 2 Officers & Manager for MLEO seminar @ $850 <-> Various Seminars and training sessions in regards to enforcement. <-> Second unit of Prosecutors' course for Manager <Deleted by T JQ> MLEO Seminar & Various Seminars and Training Sessions Total 2340 Seminars & Education 2370 Insurance Direct <-> Insurance $2,550 $1,000 $1,000 ($3,550) $1,000 Total 2370 Insurance Direct $1,500 $1,500 2392 Consultive & Professional <-> Company and title searches <Reduced by T JQ> Total 2392 Consultive & Professional $2,000 ($1,500) $500 2395 Memberships <-> 4 memberships to MLEO Assoc. @ $250 <-> 4 memberships to Property Standards Assoc. @ $250 <-> AMCTO membership for Manager <-> Certified Municipal Manager (CMO) designation for Manager $1,000 $1,000 $300 $150 79 City of Pickering 2002 Background Information 2220 By-Law Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Total 2395 Memberships 2399 Outside Agency Services <-> Use of process servers for info. to be served upon defendants who live outside of Pickering <-> Lease for hand held units 2457 Vehicle-Repair & Maintenance <-> Servicing of vehicles Total 2399 Outside Agency Services 2678 Misc. Equipment Rental <-> Rental of pagers Total 2457 Vehicle-Repair & Maintenance 5302 Forms <-> Various related documents <Reduced by T JQ> Total 2678 Misc. Equipment Rental Total 5302 Forms 5900 Gas, Oil, Tires Etc. <-> Fuel use for 4 vehicles <Reduced by T JQ> Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> Purchase of extraordinary items Total 5902 Misc. Equip. (under $300. 6000 Parking - MOT <-> Admin. fee is charged to attach outstanding parking fines to a drivers license Total 6000 Parking - MOT Total. Total Expenses Revenue 0000 LlC.&PERMITS - POOL ENCL <-> Should increase somewhat over 2001 due to increased development Total 0000 LlC.&PERMITS - POOL ENCL 0000 LlC.&PERMITS - BUSINESS <-> METC market, public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlars, body rub parlours Total 0000 LlC.&PERMITS - BUSINESS 0000 LlC.&PERMITS - AMUSEMNT <-> Issuance of licenses for raffles, bingos, etc. Total 0000 LlC.&PERMITS - AMUSEMNT 0000 LlC.&PERMITS - TAXI <-> Based on previous years experience 0000 FINES - PARKING. ETC. <-> Parking and other by-law fines Total 0000 LlC.&PERMITS - TAXI 80 $2,450 $1 ,000 $30,000 $31,000 $6,000 $6,000 $1,000 $1,000 $8,000 ($4,000) $4,000 $8,000 ($1,500) $6,500 $1,000 $1,000 $14,000 $14,000 $438,335 $438,335 ($11,000) ($11,000) ($150,000) ($150,000) ($40,000) ($40,000) ($30,000) ($30,000) ($350,000) I I 1 City ¡of Pickering 12002 Backgrbund Information 2220 By-Law Run Date: 2/27/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> Additional Revenue from" Plate Denial" program Total 0000 FINES - PARKING, ETC. Total. Total Revenues Net Expenses 81 ($70,000) ($420,000) ($651,000) ($651,000) ($212,665) City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31, 2001 2230 C G d Run Date' 212712002 1140 AM rossma uar 5 Report Name: Current Budoe! 2001 20011 INCREASE! 2002 % CHANGE YTD Actuals BUDGET (DECREASE>! BUDGET 2002 VS. ,I 2001 EXPENDITURES i I 2399 Outside Agency Serv 258,891 240,0001 0 240,000 0.00% Total EXPENDITURES I 258,8911 240,00°1 01 240,0001 0.00% I I T I Net 258,8911 240,0001 0 240,000 0.00% 82 2230 Crossing Guards EXPENDITURES 2399 Outside Agency Serv Net Total EXPENDITURES 1 ¡City of Pickering . 2002 to 2004 THREE YEAR FORECAST ( $ ) 2001 BUDGET I 240,000 240,0001 240,0001 83 2002 BUDGET 240,000 240,000 240,000 Run Dale: 2127/2002 12:05 PM Report Name Three Year Budge! Summary 2003/ BUDGET, I ! 243,600: 243,6001 243,6001 2004 BUDGET 248,472 248,472 248,472 City of Pickering 2002 Background Information 2230 Crossing Guards Expenses 2399 Outside Agency Services <-> Contract with Adecco employment agency, also additional crossings <Reduced by T JQ> Run Date: 2/27/2002 2:05 PM Report Name' Background Info, with Totals 2002 BUDGET Total 2399 Outside Agency Services Total. Total Expenses Revenue Total Revenues Net Expenses I \ ¡ - 84 $252,550 ($12,550) $240,000 $240,000 $240,000 $240,000 2293 Animal Control EXPENDITURES 2110 Travel 2399 Outside Agency Serv 7180 PAW Animal Control Centre 7181 Livestock Killed REVENUES 1516 Lic. & Per.- Animal 1623 Ont. Specific Grants Net Total EXPENDITURESI I I 1 Total REVENUES: City of Pickering J. 2002 C rrent Budget ( $ ) 2001¡ YTD Actualsl I 1 I I 3371 18,185' 220,874 6,662! 246,0591 I ( 66,814)1 ( 9,102)1 ( 75,916)1 : ! 170,1441 85 2001[ INCREASEI BUDGET (DECREASE) I I I I I 1001 15,000 230,000 4,0001 249,1001 i ( 40,OOO) ( 2,000)1 ( 42,000)1 207,1001 i I 2001 I 3,000 5,000 2,0001 10,200! I ¡ ( 15,000)1 ( 1,000)j ( 16,000)1 ( 5,800)1 YTD Actuals as of December 31,2001 Run Date. 2127/200211:40 AM RepOrt Name Current Budoet 2002 % CHANGE BUDGET 2002 VS. ?OO1 300 18,000 235,000 6,000 259,3001 ( 55,000) ( 3,000) ( 58,000)1 201,300 200.00% 20.00% 2.17% 50.00% 4.10% 37.50% 50.00% 38.10% I -2.80% 2293 Animal Control EXPENDITURES 2110 Travel 2399 Outside Agency Serv 7180 PAW Animal Control Centre 7181 Livestock Killed REVENUES 1516 Lic. & Per.- Animal 1623 Ont. Specific Grants Net Total EXPENDITURESI i I Total REVENUESi I City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 2002 BUDGET I 100 15,0001 I 230,000 4,0001 249,1001 i 300 18,000 235,000 6,000 259,3001 ( 40,000)1 ( 2,000) ( 42,000)1 ( 55,000) ( 3,000) ( 58,000) 207,1001 201,300 - 86 Run Date: 212712002 12:05 PM Report Name: Three Year Budget Summary 2003 BUDGET I 3051 18,2701 238,525; I 6,090¡ 263,190¡ I ( 55,825)1 ( 3,045)1 ( 58,870)! 204,3201 2004 BUDGET 311 18,635 243,296 6,212 268,454 ( 56,942) ( 3,106) ( 60,048) 208,406 City of Pickering 2002 Background Information Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2293 Animal Control Expenses 2110 Travel <-> Mileage costs of the Livestock valuers Total 2110 Travel 2399 Outside Agency Services <-> Provides for fees to Livestock Valuers and the commission paid to persons selling dog and cat licences door-to-door Total 2399 Outside Agency Services 7180 Ontario Humane Society <-> Pickering's share of operating expenses of PAW Animal Shelter Total 7180 Ontario Humane Society 7181 Livestock Killed <-> Cost of livestock killed by dogs and wild animals Total 7181 Livestock Killed Total. Total Expenses Revenue 0000 LlC.&PERMITS - ANIMAL <-> Door to door selling of dog and cat licences Total 0000 LlC.&PERMITS - ANIMAL 2293 Ont Grant - Animal Contro <-> Reimbursement for livestock claims where animal is killed by a coyote Total 2293 Ont Grant - Animal Contro Total. Total Revenues Net Expenses - 87 $300 $300 $18,000 $18,000 $235,000 $235,000 $6,000 $6,000 $259,300 $259,300 ($55,000) ($55,000) ($3,000) ($3,000) ($58,000) ($58,000) $201,300 Ci~y of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31, 2001 2743 LAC A C Run Date, 2127/200211.40 AM t . . . . . Report Name Current 8udoe 2001 20011 INCREASE 2002 % CHANGE YTD Actuals BUDGET! (DECREASE) BUDGET 2002 VS. ?nn1 EXPENDITURES ¡ 1 I I 2110 Travel 0' 600 0 600 0.00% 2210 Advertising 0 700 0 700 0.00% 2220 Subscription & Publications 0 2001 0 200 0.00% 2340 Seminars & Education 1 0 600 0 600 0.00% 2392 Consulting & Professional 8,8311 5,000! 0 5,000 0.00% 2394 Recpt, Prom & Sp Events 01 500 01 500 0.00% 2395 Memberships 1 60 200 01 200 0.00% 2396 Photo, Mapping, Printing I 301 1,500 0 1,500 0.00% I 5300 Stationary & Office Supplies I 01 3001 0 300 0.00% 1 5400 Gift Shop Plaques I 01 500 01 500 0.00% 5902 Misc Equip & Tools (under $300) I 01 501 0 50 0.00% ! Total EXPENDITURES! 8,9211 10,1501 01 10,1501 0.00% I , i I 1 Net ' 8,921! 1 0, 1 50 01 10,150 0.00% I 88 2743 LA.C.A.C. EXPENDITURES 2110 Travel 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2394 Recpt. Prom & Sp Events I 2395 Memberships I 2396 Photo, Mapping, Printing I 5300 Stationary & Office Supplies I , 5400 Gift Shop Plaques I 5902 Misc Equip & Tools (under $300) I Total EXPENDITURES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 600 7001 200 6001 5,0001 I 5001 I 200 1,5001 300! 5001 501 10,1501 i 10,150! 89 2002 BUDGET 600 700 200 600 5,000 500 200 1,500 300 500 50 10,1501 I 10,150 - Run Date: 212712002 12:05 PM Report Name: Three Year Budget Summary 2003 BUDGET , I 609 7111 2031 609j 5,075i 508: 2031 1,523 3051 ¡ 5081 511 10,3051 10,3051 2004 BUDGET 621 725 207 621 5,177 518 207 1,553 311 518 52 10,510 10,510 City ,of Pickering 2002 Background Information 2743 LA.C.A.C. Run Date: 2/27/2002 2:05 PM Report Name' Background Info. with Totals 2002 BUDGET Expenses 2110 Travel <-> LACAC Members may attend the Provincial Conference in 2001 - mileage Total 2110 Travel 2210 Advertising <-> Greater profile for the work Heritage Pickering does Total 2210 Advertising 2220 Subscriptions & Publicati <-> Books & Magazines respecting the designation of buildings Total 2220 Subscriptions & Publicati 2340 Seminars & Education <-> Attendance of members at annual conferences and local seminars Total 2340 Seminars & Education 2392 Consultive & Professional <-> For completing heritage inventory and costs associated to designation of buildings Total 2392 Consultive & Professional 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Promotion of Pickerings Heritage during Heritage week, and promote Durham Heritage fest. Total 2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> Annual fees for Community Heritage Ontario & the Architectural Conservancy Total 2395 Memberships 2396 Photo,Mapping,Printing <-> Print brochures, storage & maintenance of the Land Registry documents Total 2396 Photo,Mapping,Printing 5300 Stationery & Office Suppl <-> Minor supplies for maintaining the Land Registry Documents Total 5300 Stationery & Office Suppl 5400 Gift Shop/Plaques <-> Plaques for designated, & undesignated properties of historical significance Total 5400 Gift Shop/Plaques 5902 Misc. Equip. (under $300. <-> Minor equipment - film, etc. - Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue Total Revenues Net Expenses 90 $600 $600 $700 $700 $200 $200 $600 $600 $5,000 $5,000 $500 $500 $200 $200 $1,500 $1,500 $300 $300 $500 $500 $50 $50 $10,150 $10,150 $10,150 City of Pickering 2002 Current Budget ( $ ) 2192 Corporate Projects and Policy 20011 2001! INCREASEI YTD ActualS! BUDGET (DECREASE)! I ! I EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2211 Trade Shows, Exhib & Displays 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Prnting/Broch/News Ltr 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships I 2396 Photo, Mapping, Printing I 2399 Outside Agency Serv I 5300 Stationary & Office Supplies I Total EXPENDITURES! REVENUES 1593 Misc. - Sale of Business Directory I Total REVENUES! I Net 234,332 5761 34,094 1,133 1,270 413 23,722 1,1091 8551 9451 20,2161 2,549 9,371 2,2941 I 3,565! 17,7621 1,9221 356,1291 I ( 2,122)1 ( 2,122)1 I 354,0071 91 239,6181 1,000 50,530 1,200 2,1001 4251 25,0001 1,OOO! 1,025! 975! 25,6501 10,0001 10,2001 11,0221 3,400i i 35,0001 3,0001 421 ,1451 I ( 1,000)! ( 1,000)1 420,145 24,953 ( 500) 8,051 ( 1,200) ( 600) 01 ( 2,500)! 1 0 O! ( 975) 13,300 0 ( 2,700) ( 7,977)1 01 ( 2,000)1 01 27,8521 ( 500) ( 500)1 I 27,352\ - YTD Actuals as of December 31,2001 Run Date' 212712002 11'40 AM Report Name: Current Budoet 2002 % CHANGE BUDGET 2002 VS. ?nn1 264,571 500 58,581 0 1,5001 425 22,500 1,0001 1,025 0 38,950 10,000 7,500 3,045 3,400 33,000 3,000 448,9971 ( 1,500) ( 1,500) 447,497 10.41% -50.00% 15.93% -100.00% -28.57% 0.00% -10.00% 0.00% 0.00% -100.00% 51.85% 0.00% -26.47% -72.37% 0.00% -5.71% 0.00% 6.61% 50.00% 50.00% 6.51% City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2192 Corporate Projects and Policy EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2211 Trade Shows, Exhib & Displays 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Pmting/Broch/News Ltr I 2392 Consulting & Professional 1 2394 Recpt, Prom & Sp Events I 2395 Memberships ! 2396 Photo, Mapping, Printing I 2399 Outside Agency Serv ¡ 5300 Stationary & Office Supplies I Total EXPENDITURES! I REVENUES 1593 Misc. - Sale of Business Directory Total REVENUES Net 2001 BUDGET 239,618/ 1,000 50,530 1,200 2,100 425 25,OOO! I 1,0001 I 1,025 975! 25,650! 10,000 10,2001 11,022 3,400 35,0001 3,0001 421,1451 ( 1,000) ( 1,000)1 420,145 92 2002 BUDGET 264,571 500 58,581 0 1,500 425 22,500 1,000 1,025 0 38,950 10,000 7,500 3,045 3,400 33,000 3,000 448,9971 ( 1,500) ( 1,500) 447,497 - Run Date: 21271200212:05 PM Report Name: Three Year Budget Summary 2003'1 BUDGET I i I 272,5111 ! 5001 60,3351 O¡ 1,5231 I 4311 1 22,838! 1,0151 1 1,040 0 39,5341 40,1501 7,6131 3,091 3.4511 33,4951 3,0451 490,5721 1 ( 1,523) ( 1,523)! 489,049 2004 BUDGET 293,576 500 64,991 0 1,553 440 23,295 1,035 1,061 0 40,325 10,353 7,765 3,153 3,520 34,165 3,106 488,838 ( 1,553) ( 1,553) 487,285 City pf Pickering i 2002 Background Information 2192 Corporate Projects and Policy Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Part Time Clerk-Typist ( Cost shared with The CAO Office and Customer Care) <Deleted by T JQ> Total 1100 Salaries & Wages $264,571 $6,000 ($6,000) $264,571 1200 Overtime <-> To meet service level/workload committments <Reduced by T JQ> Total 1200 Overtime $1,000 ($500) $500 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $58,581 Total 1400 Employer Contributions $58,581 1800 Conferences <-> Economic Development Council of Ontario (Manager and Economic Development Officer) <Deleted by T JQ> $2,000 ($2,000) Total 1800 Conferences 2110 Travel <-> Miscellaneous travel based on 2001 actuals <Reduced by T JQ> $2,100 ($600) $1,500 Total 2110 Travel 2131 Cellular Phones <-> Division Cell Phone Total2131 Cellular Phones $425 $425 2210 Advertising <-> Economic Development Publications Advertising <-> Local Business Newspaper Advertising <-> Discretion amount <Reduced by T JQ> Discretion amount Total 2210 Advertising $10,000 $10,000 $5,000 ($2,500) $22,500 2211 Tr Shows,Exhib.& Displays <-> Exhibit & display material for trade shows Total2211 Tr Shows,Exhib.& Displays $1,000 $1,000 - 2220 Subscriptions & Publicati <-> Reference material, joumals and reports <-> GT A Municipal News <Reduced by T JQ> Total 2220 Subscriptions & Publicat; $1,025 $300 ($300) $1,025 2340 Seminars & Education <-> Topical municipal & economic development seminars <-> Admin. Assist. Seminars <Deleted by T JQ> $500 $500 ($1,000) Total 2340 Seminars & Education 93 City of Pickering 2002 Background Information 2192 Corporate Projects and Policy Run Date: 2/27/20022:05 PM Report Name' Background Info. with Totals 2002 BUDGET 2365 Purch. Pr./Broch.lNews Lt <-> Business Review Newsletters <-> Discretionary Brochures/Promotional Pieces <-> Annual Report (printing only) Total 2365 Purch. Pr.lBroch.lNews Lt $8,950 $5,000 $25,000 $38,950 2392 Consultive & Professional <-> Discretionary consulting for special development and corporate projects <-> Consultant for a business attraction/marketing strategy <Deferred by T JQ> to 2003 - Consultant for a business attraction / marketing strategy Total 2392 Consultive & Professional $10,000 $30,000 ($30,000) $10,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> City of Pickering promotional items <-> Discretionary public relations <-> Civic Award Ceremonies <-> Corporate Sponsorship (2 tables - Annual Board of Trade Business Excellence <Reduced by T JQ> City of Pickering promotional items <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen $10,000 $1,500 $3,500 $5,000 ($5,000) ($7,500) $7,500 2395 Memberships <-> Economic Dev. Council of Ontario (x2) <-> Economic Dev. Assoc. of Canada (x2) <-> Canadian Institute of Planners (Division Head) <-> Ajax/Pickering Board of Trade <-> Tourist Association of Durham <-> Durham Region Manufacturers Assoc. Total 2395 Memberships $450 $350 $385 $1,500 $160 $200 $3,045 2396 Photo,Mapping,Printing <-> To cover professional services for photo enlargements, map and printing <-> Printing of colour pages for economic development publications <-> Photography services for updated City photographs for promotional pieces Total 2396 Photo,Mapping,Printing $1 ,200 $1 ,200 $1,000 $3,400 2399 Outside Agency Services <-> Corporate writing services <-> Corporate graphics support <-> Annual Report (creative design and layout) - <.> Facilitation to complete corporate business communication strategy Total 2399 Outside Agency Services $10,000 $10,000 $10,000 $3,000 $33,000 5300 Stationery & Office Suppl <-> Civic Complex Total 5300 Stationery & Office Suppl Total. $3,000 $3,000 $448,997 Total Expenses Revenue $448,997 94 City of Pickering 2002 Background Information 2192 Corporate Projects and Policy Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2192 Misc - Sale of MaDs <-> Misc. - Sale of Business Directories Total 2192 Misc - Sale of Maps Total. ($1,500) ($1,500) ($1,500) Total Revenues Net Expenses ($1,500) $447,497 95 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31, 2001 Run Date' 212712002 1140 AM Report Name: Current Budoe! 2002 % CHANGE BUDGET 2002 VS. ?On1 2241 Emergency Operations Contra 20011 YTD Actualsl I ( 19,974) 0 8,081 1,357 642 0 104 3991 I 601 3731 2781 ! I Centre 2001' INCREASEI BUDGET (DECREASE) I I I (9,175) 500 10,673 1,400 600 50 1,2201 I 5001 I 80 8001 300 575i I 2501 1 3001 I 4801 8,553! . 8,5531 ,.' EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 3,096 0 1,243 ( 1,400) 0 01 ( 1,220) 0 0 0 50 3751 0 0 701 2,2141 ( 6,079) 500 11,916 '0 600 50 0 500 80 800 350 950 250 300 550 10,7671 I 10,767 -33.74% 0.00% 11.65% -100.00% 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 0.00% 0.00% -100.00% 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5902 Misc Equip & Tools (under $300) 5540 Utilities - Cable T.V, 0.00% 0.00% 0.00% 16.67% 65.22% I I I I ! I i 546, 262 0 4401 ( 7,433)1 0.00% 0.00% 14.58% Total EXPENDITURES! 25.89% ( 7,433)1 Net 2,2141 25.89% 96 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2241 Emergency Operations Control Centre 20011 BUDGETI I EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5902 Misc Equip & Tools (under $300) 5540 Utilities - Cable T.V, Total EXPENDITURES! Net I ( 9,175)1 500! 10,6731 I 1 ,400 6001 501 1,2201 5001 I 801 8001 3001 i 5751 250 300 4801 8,5531 I 8,5531 97 2002 BUDGET ( 6,079) 500 11,916 0 600 50 0 500 80 800 350 950 250 300 550 10,7671 I 10,767 - Run Date: 2/27/200212:05 PM Reoort Name: Three Year Budget Summary 20031' BUDGET ! I ( 4,460)1 5001 12,2751 01 6091 511 01 ¡ 5O8i 811 1 8121 1 3551 1 9641 ! 2541 ! 3051 5581 12,8121 12,8121 2004 BUDGET ( 4,460) 500 12,275 0 621 52 0 518 83 828 362 983 259 311 569 12,901 12,901 City of Pickering 2002 Background Information 2241 Emergency Operations Control Centre Run Date, 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Hydro Grant for Project Coordinator's Salary. Total 1100 Salaries & Wages $53,921 ($60,000) ($6,079) 1200 Overtime <-> To meet service level/workload committments Total 1200 Overtime $500 $500 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $11,916 Total 1400 Employer Contributions $11,916 1800 Conferences <-> World Conference on Disaster Management (Toronto- 3 days) <Deleted by T JQ> $1,500 ($1,500) Total 1800 Conferences 2110 Travel <-> Misc. Travel Total 2110 Travel $600 $600 2220 Subscriptions & Publications <-> Emergency Measures Publications <Reduced by T JQ> Total 2220 Subscriptions & Publications $100 ($50) $50 2340 Seminars & Education <-> Topical Seminars <Deleted by T JQ> $500 ($500) Total 2340 Seminars & Education 2394 Rec/Prom & Sp.Ev./Gen P/R <-> Emergency training sessions - refreshments & other incidental requirements Total 2394 Rec/Prom & Sp.Ev./Gen P/R $500 $500 2395 Memberships <-> Canadian Emergency Preparedness Association Total 2395 Memberships $80 $80 2396 Photo, Mapping, Printing <-> Printing & laminating maps and other general MaC requirements Total 2396 Photo, Mapping, Printing $800 $800 2478 Misc Equip Rep & Maint <-> Bell Mobility Emergency Measures Program <-> General equipment repairs (MaC) Total2478 Misc Equip Rep & Maint $250 $100 $350 2678 Misc Equipment Rentals <-> Pager rental ( 2 pagers) <-> Group Paging Services (to activate Fan-Out Notification) Total 2678 Misc Equipment Rentals $750 $200 $950 98 City of Pickering 2002 Background Information 2241 Emergency Operations Control Centre Run Date: 2/27/20022:05 PM Report Name: Background Info with Totals 2002 BUDGET 5300 Stationary & Off Supplies <-> MaC Total 5300 Stationary & Off Supplies $250 $250 5540 Utilities - Cable TV <-> MaC Total 5540 Utilities - Cable TV $550 $550 5902 Mise Equip (Under $300) <-> Misc. equipment I tools for MaC Total 5902 Misc Equip (Under $300) Total. $300 $300 $10,767 Total Expenses Revenue $10,767 Total Revenues Net Expenses $10,767 99 2139 Human Resources EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1700 Long Term Service Gifts 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education I I I I 2392 Consulting & Professional 1 2394 Recpt, Prom & Sp Events I 2395 Memberships i 2396 Photo, Mapping, Printing I 5300 Stationary & Office Supplies I Total EXPENDITURES! Net City of Pickering 2002 Current Budget ( $ ) 20011 YTD Actualsi i I i 284,637 1,648 47,415 7,209 856 1621 4881 26,5751 I 1,3031 5,828! 107,2151 I 2,499! 1,579 8551 3,452! 491,7211 491,721 100 2001'1 INCREASE BUDGET (DECREASE) I I 284,891 14,900 2,605 0 60,375 6,455 10,355 0 2,460 ( 2,460)1 200 ( 100) 9271 01 26,5001 1,500i 1,544 256 6,000 1,6201 110,5001( 28,600)1 3,000 01 1,6891 75 1,0301 O! 4,1201 ( 1.120)1 516,1961 (7,474)1 I ( 7,474) 516,1961 - YTO Actuals as of December 31,2001 Run Date: 212712002 11 :40 AM Report Name: Current Budae! 2002 % CHANGE BUDGET 2002 VS. ?OO1 299,791 2,605 66,830 10,355 0 100 927 28,000 1,800 7,620 81,900 3,000 1,764 1,030 3,000 508,7221 508,722 5.23% 0.00% 10.69% 0.00% -100.00% -50.00% 0.00% 5.66% 16.58% 27.00% -25.88% 0.00% 4.44% 0.00% -27.18% -1.45% -1.45% 2139 Human Resources EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1700 Long Term Service Gifts 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events I 2395 Memberships : 2396 Photo, Mapping, Printing ! 5300 Stationary & Office Supplies i Total EXPENDITURES: Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET I I ! I 284,891 2,605 60,375 10,3551 2,460 200 9271 26,500 1,544 6,000 110,500 3,0001 1,6891 I 1,0301 4,120! 516,1961 I 516,1961 101 2002 BUDGET 299,791 2,605 66,830 10,355 0 100 927 28,000 1,800 7,620 81,900 3,000 1,764 1,0301 3,0001 508,7221 508,722 Run Date: 21271200212:05 PM Report Name: Three Year Budget Summary 20031 BUDGET! ì i 308,784[ 2,6051 68,8171 10,5101 102i 9411 28,4201 1,8271 7,7341 83,1291 3,0451 1,790: 1,0451 3,0451 521,794: 1 1 521,7941 2004 BUDGET 01 308,786 2,605 68,817 10,720 0 104 960 28,988 1,864 7,889 84,792 3,106 1,826 1,066 3,106 524,629 524,629 City of Pickering 2002 Background Information 2139 Human Resources Run Date: 2/27/2002 2:05 PM Report Name Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $299,791 $299,791 1200 Overtime <-> To meet service level I workload committments Total 1200 Overtime $2,605 $2,605 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $66,830 Total 1400 Employer Contributions $66,830 1700 Long Term Service Gifts <-> Employee Recognition Presentation of Awards <-> Employee Appreciation Event <-> 25 Year Employee Recognition (3 watches @ $250) <-> Retirements 15 @ $400 Total 1700 Long Term Service Gifts $1,030 $2,575 $750 $6,000 $10,355 1800 Conferences <-> HR. Professionals Association of Ontario (Division Head) <-> Admin Assistant one day seminar <Deleted by T JQ> $2,060 $500 ($2,560) Total 1800 Conferences 2110 Travel <-> Outside meetings <Reduced by T JQ> Total 2110 Travel $200 ($100) $100 2131 Cellular Phones <-> Cell Phone Charges Total2131 Cellular Phones $927 $927 2210 Advertising <-> Funds allocated for possible retirements, turnover of staff and advertising cost Total 2210 Advertising $28,000 $28,000 2220 Subscriptions & Publications <-> Reference material, journals and reports Total 2220 Subscriptions &.Publications $1,800 $1,800 2340 Seminars & Education <-> Training for H.R. Staff to maintain knowledge of new legislation Standards and emerging HR issues <-> Canadian Compensation Association-Supervisor of HR <-> Employment Standards Act (Revisions) <-> Employee Education Assistance under new Policy Total 2340 Seminars & Education $4,120 2392 Consultive & Professional <-> Employee & Family Assistance Program (Council Resolution 441/97) <-> York University Fitness/Medical Assess for F.T. Firefighters ($250/applicant) $1,000 $1,000 $1,500 $7,620 $20,000 $4,500 102 City of Pickering 2002 Background Information 2139 Human Resources Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> Pre-employment medicals (City Policy HUR-040) + Retainer Fee <-> Pre-employment Criminal Reference Checks (City Policy HUR-040) <-> Compensation consultant <-> Pay equity compliance issue <-> 1 Rights Arbitration (1 day hearing) <-> 1 Rights Arbitration (2 day hearing) <-> Ongoing legal advice (acct. shared by CAO/HR respecting Admin/Corp/personnel matters) <Deleted by T JQ> Compensation consultant $4,400 $3,000 $5,000 $5,000 $8,000 $12,000 $25,000 Total2392 Consultive & Professional ($5,000) $81,900 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Employee Relationslflowers/condolences/miscellaneous expenses Total 2394 Recpt,Prom. & Sp.Ev.,Gen $3,000 $3,000 2395 Memberships <-> HR Professionals Assoc. of Ontario (Division Head) <-> Ontario Mun. Human Resource Assn. (Division Head) <-> HR Professionals Assoc. of Ontario (Supervisor of HR) <-> HR Professionals Association of Ontario ( Employment Services Coordinator) <-> Ontario Municipal Management Institute Renewal (OMMI) (Corporate Membership) Total 2395 Memberships $340 $154 $340 $330 $600 $1,764 2396 Photo, mapping printing <-> Misc. Printing - Employment Services Forms Total 2396 Photo, mapping printing $1,030 $1,030 5300 Stationery & Office Supplies <-> Total 5300 Stationery & Office Supplies Total. $3,000 $3,000 $508,722 Total Expenses $508,722 Revenue Total Revenues Net Expenses $508,722 103 L 2141 Safety & Training EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2395 Memberships 5300 Stationary & Office Supplies ! 5380 Educational/Promotional Materials i 5390 Workplace Accommodations ! Total EXPENDITURES: REVENUES 9990 Other Revenue i I Total REVENUES! Net City of Pickering 2002 Current Budget ( $ ) 20011 YTD ActualS! i I 50,8001 8,4991 441 552! I 15,702 0 392: 4181 4691 o! 77 ,2731 i 01 77,273! 104 20011 INCREASE' BUDGET (DECREASE) 01 50,825 10,675 400 645 17,930 0 4251 400 5001 500 82,3001 I I oj 1 01 82,3001 3,096 1,242 0 355 18,880 0 0 0 01 01 I 23,5731 ( 20,000) ( 20,OOO)! i 3,5731 1 YTD Actuals as of December 31, 2001 Run Date 2127120021140 AM Report Name: Current Budget 2002 % CHANGE BUDGET 2002 VS. ?nn1 53,921 11,917 400 1,000 36,810 0 425 400 5001 500 105,873 ( 20,000)1 ( 20,000)1 85,873 6.09% 11.64% 0.00% 55.04% 105.30% 0.00% 0.00% 0.00% 0.00% 0.00% 28.64% 0.00% 0.00% 4.34% City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2141 Safety & Training Run Date: 212712002 12:05 PM Report Name: Three Year Budgel Summary 2001 2002 20031 2004 BUDGET BUDGET BUDGET BUDGET I I EXPENDITURES I 1 1100 Salaries & Wages I 50,825 53,921 55,5401 55,540 1400 Employer Contributions I 10,6751 11,917 12,274: 12,274 2110 Travel ! 400 400 4061 414 2220 Subscription & Publications ' 645 1,000 1,0151 1,035 I 2340 Seminars & Education I 17,930 36,810 37,3621 38,109 I I 2395 Memberships i 4251 425 431 i 440 I 5300 Stationary & Office Supplies I 4001 400 4061 414 I I 5380 Educational/Promotional Materials ! 500 500 5081 518 5390 Workplace Accommodations I 500! 500 508i 518 Total EXPENDITURES: 82,3001 105,8731 108,4501 109,262 REVENUES i I I 9990 Other Revenue 01 ( 20,000) ( 20,000)' ( 20,000) Total REVENUES I 01 ( 20,000)1 ( 20,OOO)i ( 20,000) I I : Net I 82,3001 85,873 88,4501 89,262 I - 105 City of Pickering 2002 Background Information Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2141 Safety & Training Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 2110 Travel <-> Cover parking and mileage for outside meetings Total 2110 Travel 2220 Subscriptions & Publicati <-> OHS Magazine <-> Accident Prevention Magazine <-> WSIB Policy Manual Update <-> Training Magazine <-> OHS Acts & Regulations <Reduced by T JQ> Total 2220 Subscriptions & Publicati 2340 Seminars & Education <-> Annual OHS Conference <-> JHSC Training <-> JHSC Certification <-> Corporate Staff Training & Development Program <-> First Aid/CPR Training <-> Corporate Health & Safety Training Program ( Funded by WSIB Schedule 2 Savings <Deleted by T JQ> JHSC Training & Certification and First Aid/CPR Training Total 2340 Seminars & Education 2395 Memberships <-> WSIB Users Group <-> Canadian Society of Safety Engineers Total 2395 Memberships 5300 Stationery & Office Suppl <-> Misc. office supplies including toner cartridges, binders, businesS"C!!Irds, day timer Total 5300 Stationery & Office Suppl 5380 Educational Material <-> Educational Material Total 5380 Educational Material 5390 Workplace Accomodation <-> Workplace Accomodation Total 5390 Workplace Accomodation Total. Total Expenses 106 $53,921 $53,921 $11,917 $11,917 $400 $400 $100 $25 $90 $130 $1,000 ($345) $1,000 $810 $1,500 $3,000 $16,000 $5,000 $20,000 ($9,500) $36,810 $185 $240 $425 $400 $400 $500 $500 $500 , $500 $105,873 $105,873 City of Pickering 2002 Background Information 2141 Safety & Training Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Revenue 9990 Other Revenue <-> Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total 9990 Other Revenue Total. Total Revenues Net Expenses 107 ($20,000) ($20,000) ($20,000) ($20,000) $85,873 Leaal Services EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2220 Subscription & Publications 2320 Legal Services 2340 Seminars & Education 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events : 2395 Memberships ¡ 5300 Stationary & Office Supplies i Total EXPENDITURESi REVENUES 1413 Sale of Services - Legal 1 Total REVENUES! Net City of Pickering 2002 Current Budget ( $ ) 2001¡ I YTD Actualsl I I I i 156,258 01 29,630 0 1,0531 1081 4,9061 5,4981 1,6421 186,6651 O! 3811 1,1201 387,260i ! ( 85,564)! ( 85,564)1 I 301,696i Legal Services to be reviewed by the CAO r ¡ I 108 2001 INCREASE BUDGET (DECREASE) I 147,756 500 31,130 100 1 ,400 2501 3,4001 6,5001 I 1,650 125,0001 250 5301 1,8001 320,2661 I ( 85,000)1 ( 85,000)1 ¡ 235,2661 8,999 ( 500) 3,513 ( 100) ( 400) ( 125) 01 0 ( 1,650) 75,000 ( 250)1 ( 80) ( 1,000) 83,4071 I 01 01 83,407! YTD Actuals as of December 31, 2001 Run Date 2127120021140 AM Reoort Name: Current Budoet 2002' % CHANGE BUDGET 2002 VS. ?001 156,755 0 34,643 0 1,000 125 3,400! 6,5001 0 200,000 0 450 800 403,6731 ( 85,000)1 ( 85,000)1 I 318,6731 6.09% -100.00% 11.29% -100.00% -28.57% -50.00% 0.00% 0.00% -100.00% 60.00% -100.00% -15.09% -55.56% 26.04% 0.00% 0.00% 35.45% 2125 Legal Services EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences I I I 2131 Telephones I 2220 Subscription & Publications i 2320 Legal Services I 2340 Seminars & Education I i 2392 Consulting & Professional ! 2394 Recpt, Prom & Sp Events ¡ 2395 Memberships ! 5300 Stationary & Office Supplies i Total EXPENDITURES: 2110 Travel REVENUES 1413 Sale of Services - Legal I i Total REVENUES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2001' BUDGET 2002 BUDGET 147,756 500 31,1301 1001 1 ,400 2501 3,4001 6,5001 1,6501 , 125,000 2501 5301 1,8001 320,266! 1 ( 85,000)1 ( 85,000)1 i 235,2661 156,755 0 34,643 0 1,000 125 3,400 6,500 0 200,000 o 450 800 403,6731 ( 85,000)1 ( 85.000)1 318,673 - 109 Run Oate: 212712002 12:05 PM Report Name Thræ Year Budget Summary 20031 I BUDGET! I 161,460! I 01 35,6831 I 0: 1,015¡ 1271 3,451 ¡ 6,5981 01 203,0001 O! 4571 8121 412,6031 ( 86,275)1 ( 86,275)1 i 326,3281 2004 BUDGET 161,460 0 35,683 0 1,035 130 3,520 6,730 0 207,060 0 466 828 416,912 ( 88,001) ( 88,001) 328,911 City of Pickering 2002 Background Information 2125 Legal Services Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $156,755 $156,755 1200 Overtime <-> To meet service level/ workload committments <Reduced by T JQ> Total 1200 Overtime $5,000 ($5,000) 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $34,643 Total 1400 Employer Contributions $34,643 1800 Conferences <-> Prosecutor's Association Workshops (Spring/Fall) (Manager/Clerk) <Deleted by T JQ> Total 1800 Conferences $100 ($100) 2110 Travel <-> Mileage - Registry Office/CourUMeetings (Manager/Clerk) <Reduced by T JQ> Total 2110 Travel $1,200 ($200) $1,000 2131 Cellular Phones <-> Pager <Reduced by T JQ> Total2131 Cellular Phones $150 ($25) $125 2220 Subscriptions & Publications <-> Reference material, journals and reports <Reduced by T JQ> Total 2220 Subscriptions & Publications $3,800 ($400) $3,400 2320 Legal Services Expenses <-> Searching titles, registering documents, filing documents & obtaining transcripts Total 2320 Legal Services Expenses $6,500 $6,500 2340 Seminars & Education <..-> Contract Law Course - Toronto (Manager) <-> Administrative Assistant Seminar - Toronto (Administrative Assistant) <Deleted by T JQ> $500 $500 ($1,000) Total 2340 Seminars & Education 2392 Consultive & Professional <-> Reble Ritchie - Various Litigation Matters '- Total 2392 Consultive & Professional $200,000 $200,000 2394 Recpt, Prom&Sp Ev, Gen <-> Meetings with outside soliCitors <Deleted by T JQ> $75 ($75) 2395 Memberships Total 2394 Recpt, Prom&Sp Ev, Gen 110 City of Pickering 2002 Background Information 2125 Legal Services Run Date: 2127/20022:05 PM Report Name. Background Info with Totals 2002 BUDGET <-> Toronto Law Office Management Assoc. - Manager Institute of Law Clerks of Ontario - Clerk Municipal Law Enforcement Officers Assoc. - Clerk Prosecutors Association - Clerk <-> <-> <-> Total 2395 Memberships 5300 Stationery & Office Supplies <-> Total 5300 Stationery & Office Supplies Total. Total Expenses Revenue 0000 SALE OF SERVICES - LEGAL <-> Processing of various agreements/leases, lot control by-laws, building code Total 0000 SALE OF SERVICES - LEGAL Total. Total Revenues Net Expenses - 11 $200 $150 $75 $25 $450 $800 $800 $403,673 $403,673 ($85,000) ($85,000) ($85,000) ($85,000) $318,673 CORPORATE SERVICES DEPARTMENT 2002 BUDGET " i ! ¡ 112 February, 2002 CORPORATE SERVICES DEPARTMENT DEPARTMENTAL MISSION STATEMENT It is the mission of the Corporate Services Department of the Corporation of the City of Pickering to provide responsible, innovative and effective leadership and advice, to ensure that its financial management, information systems activities and the acquisition of goods and services are conducted with efficiency and integrity. To ensure the financial integrity, accountability, and fiscal capacity of the City and to provide financial services and advice to the Chief Administration Officer (CA 0,) other Department and Division Heads, the Mayor and Council and the Board and senior management of the Ajax Pickering Transit Authority. This is achieved by means of effective budgeting, accounting, purchasing and financing through planning, policy setting, transaction processing, quality assurance and the provision of operating and strategic management information. To promote and maintain the financial strength, stability and accountability of the Corporation. The Director, Corporate Services and Treasurer is responsible for advising the CAO, other Department and Division Heads, the Mayor and City. Council on all matters pertaining to the efficient and prudent financial management of the City of Pickering. It is also achieved through an information systems environment that supports and promotes service and efficiency in the business process of the Corporation. This is further enhanced through sound practices and procedures in the acquisition of goods and services, materials and asset management and the disposal of assets. . To implement the new e-time system and integrate with Payroll and HR. . To develop a three year budget for Ajax Pickering Transit Authority (APT A). . To develop an accounting and reporting system for Ajax Pickering Transit Authority (APT A). - \ i ¡: ¡ , . To continue the development of sound fiscal policies and long range financial planning for City Services. . To continue to investigate and develop alternative funding sources for the City. Page 1 of 5 113 CORPORATE SERVICES DEPARTMENT . To continue to increase efficiencies timeliness and co-ordination of budget control systems and financial information. . To improve overall budget information to ensure City programs are consistently presented for budget decision-making purposes. . To provide comprehensive and meaningful financial management information to the CAO, other Departments and the City Council. . To promote and improve the use of management information technology in the Corporation to obtain higher levels of timeliness, efficiency and effectiveness in the provision of services. . To continue to research and develop optimal possible financing strategies for the City's current and capital programs. . To further develop procedures for the timely collection of property taxes and other receivables to enhance cashflow management. . To continue with the modernization of the Corporation through the implementation of new systems. . To continue with the replacement of aging computer equipment, including servers. . To review current financial systems with the intent to enhance their capabilities or recommend replacement. . To participate in co-operative purchasing ventures. . To facilitate the education of clients to enhance kñõwledge to compliment purchasing procedures and ensure adherence to corporate standards. Page 2 of 5 11~ CORPORATE SERVICES DEPARTMENT . To continue service delivery with a positive focus. . To encourage personal development of staff. . To restructure, Chair and assist in the operation and revised mandates of the Information Technology Steering Committee and Website Steering Committee. - ¡ Page 3 of 5 115 CORPORATE SERVICES DEPARTMENT 2002 CHALLENGES AND OPPORTUNITIES . To defend the City's assessment base and to explore for new assessment (taxation revenue) opportunities. . To develop Phase /I application for the Capital Asset Tracking System (CATS). . To continue to review the major re-alignment of provincial-municipal responsibilities as they become known and to report on a timely basis their financial implications to the City. . To review and update the policies and procedures of the City which provide the financial management controls over the receipt and disbursement of the funds of the Corporation. . To review the adequacy and need of the City's reserves and reserve funds in order to update the relevant policies, procedures and by-laws. . To continue to work with the Treasurers of the Region and the other Area Municipalities in areas of common interest. . To continue to update Corporate Strategic Plans regarding computerization. . To encourage the City to accept new ways of doing business, such as mailing of forms and documents in regards to accounting, accounts payable, and other non-financial applications. . To provide the City with the automated systems necessary to function within today's business climate. . To encourage the City to adopt and adhere to corporate standards in the Departments areas of business. . To share systems and resources with other municipalities in the G.T.A. . To develop and implement a Help Desk customer care tracking system to provide better service to City Departments. Page 4 of 5 116 CORPORATE SERVICES DEPARTMENT . To continue to examine the operations of the Corporate Services Department and its responsibilities in an attempt to obtain greater efficiencies and effectiveness in the provision of corporate services. . To facilitate the education and training of staff to enhance knowledge and skills to compliment the new organization. . To assist departments in the financial management of their cost centres through improved financial systems. . To standardize, improve and automate forms used by the Departments. . To finalize and implement the Corporate Financial Control Procedure and By- law. . To continue to define and refine the business operations of all areas of activity in order to provide the highest level of service possible in the most cost effective manner. . To facilitate enhanced business and communications processes and procedures through the installation of a new telephone system. Page 5 of 5 117 [ """"Iger Accounting Services (I.NUF1) ~ ~ 00 Supelvi~or Pnyroll (I-NUFI) ton"ts I'~Y8"~e . Clerk II (2.UFI) [- Accm~;~-, - Clerk II (I..UFI) I I Authorized by: --<,.,,-- The Corporation of the City of Pickering Corporate Services Department I l-- -----E~~';;;---I , Fillollce & TII"nri'n\ (I-NL'FI) -_..~_..__. f- 81, Fi;;';;-';¡;;':] Allnlysl (2 . 1~IJF1) cOOrdill"I'"Jf, -¡;¡nanCiniAII"IYSI-¡ T""OI;OIl Ser\'Ïces -, - (I I'Ft) (I.UrT) .. Tax CI;'lk "1. . f- Tax A;;'ï;;1l [ (I~ (I-I~:!.I [-'------J TIL" Clelk J _.~ I-urn r \'i""",;,'S f.";"",,, ""J'." ~hief Ad;)ill~;;-'~;¡:e Of1¡;-;~~) -==_=c_-==~ E D;reclor I Corporatc Services & '] lells, Iller (1.lltWI) Admillì5trntive-, , J-l-- As.islnlll - (I IIl'n) --- ----- January 2002 ¡ "'E~i~i)ïÖvëë"C'ö~ïiï)ie~ïiëïït"""" ,.. ...................¡ ! 9 NOIl-Ullion-Full-Tillle (NtJfìr) ! ¡ 0 Non-Ullioll-Parl-Time (NUPT) ¡ ! 23 UniOIl-Full-Tilllc (UFT) ¡ , , [.....?..~!.~~.i.~~.I.~~.~¡.~~~~T~.~~~.~.~~.~:.I.~~...... ...................~ 1 ""'PUII' ":"1'1' "1'"""",, [Manager Infonnnlìoll SYSlemS, ( I-NlJFl) ---- [---:=1--. I\lallnger Supply & se"'ice. (I.Nl!FI) -~--_.- Oracle Developer & DBA (I-UFJ) Pror-rmnmer IAnnl)'sl (I-UFI) [-", C An~~ (2.UFI) ------ -'- Oracle Develope! ([l1ÿi/IJdcd) (I.UFt) IJII}'cr " (I-UFI) Network Adminisb.stu, (I-UFI) . PC AIISIY.II"I1 (I'll~ Buyer '-,J' (I-UFI) Q1a,eli;;¡;"---j - Buyer I (I,UFI) [~:I"leri"I.'-"J' --, BIIJ'er II (].UI'I) -- .CS;~I;~-Ck;k--] (1.111"1) --_._--,--- Chait No.5 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31, 200 1 2127 Finance Run Oale 2/27/20021140 AM Reoort Name Curren! Budae' !' i 2001' 2001: INCREASE: 20021 % CHANGE YTD ActualS; ! i I BUDGET! (DECREASE)! BUDGET! 2002 VS. ¡ ! I i ' j 2001 EXPENDITURES ! ' i ! I 1100 Salaries & Wages i 914,390¡ 937,9151 78,0761 1,015,991 8.32% , 1200 Overtime I 38,112i 21,700[ ( 1,000)! 20,7001 -4.61 % ! 1400 Employer Contributions ' 155,8351 201,5201 27,5891 229,109 13.69% I I 1800 Conferences I 1,4671 4,0501 (4,050) 01 -100.00% I 2110 Travel i 2,731: 1,600: 01 1,600! 0.00% i 2131 Telephones I 1,331: 1,000: 01 1,0001 0.00% I ! 2191 Data Processing Services i 43,604, 30,000; 10,0001 40,0001 33,33% I 2210 Advertising I 0: 6001 ( 300)1 3001 -50.00% ' 2220 Subscription & Publications i 3,9261 2,550! O! 2,550! 0.00% 2340 Seminars & Education , 7,1941 5,7001 (500)1 5,2001 -8.77% 2365 Purch Prnting/Broch/News Ltr 30,6841 16,3001 0 16,3001 0.00% 2392 Consulting & Professional , 43,028: 40,0001 ( 8,500)[ 31,500 -21.25% 2394 Recpt, Prom & Sp Events ; 5,504: 4,8001 ( 800)1 4,000 -16.67% 2395 Memberships i 4,597: 5,560: 281 5,5881 0.50% 2399 Outside Agency Serv I 202: 600, (300)1 300! -50.00% 5300 Stationary & Office Supplies í 15,4971 14,000, 01 14,000 0.00% I 5302 Forms 1 6,2201 1,4451 5551 2,000 38.41% 6000 Bill 79 Costs I 24,438: 26,000' ( 2,000)1 24,0001 -7.69% Total EXPENDITURES 1,298,762 1,315,340 98,7981 1,414,1381 7.51% REVENUES I I 1412 Tax Certificates i ( 96,382)¡ ( 125,125)1 20,1251 ( 105,000) -16.08% 1 1560 Penalties & Interest on Taxes i (1,181,690)1 (1,125,000)1 0 (1,125,000) 0.00% I 9990 Other Revenue (75)1 01 0 0 0.00% I Total REVENUES! (1,278,148)1 (1,250,125)1 20,1251 ( 1,230,000) -1.61 % I , ' Net I 20,6141 65,2151 - 118,923 184,138 182.36% 119 2127 Finance EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2191 Data Processing Services 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Prnting/Broch/News Ltr 2392 Consulting & Professional 2394 Recpt. Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 5300 Stationary & Office Supplies . 5302 Forms 6000 Bill 79 Costs Total EXPENDITURES! i I I REVENUES 1412 Tax Certificates 1560 Penalties & Interest on Taxes Total REVENUES¡ Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) ! 20011 I BUDGET! I 937,9151 21,7001 201,520! 4,0501 1,6001 1,0001 30,OOO! 6001 ¡ 2,5501 1 5,7001 16,300: 40,0001 4,800; 5,560! 6001 1 14,OOO! 1,445¡ 26,OOO! 1,315,340¡ i i ( 125,125) ( 1,125.000)1 ( 1,250,125)1 I 65,2151 120 2002 BUDGET 1,015,991 20,700 229,109 0 1,600 1,0001 40,000 300 2,550 5,200 16,300 31 ,500 4,000 5,588 300 14,000 2;000 24,000 1.414,1381 I ( 105.000) (1.125,000) ( 1,239,000)1 184,138 Run Date 2í2712002 12:05 PM Report Name Three Year Budget Summary 20031 I BUDGET! I 1,016,122 20,700 229,138: 0 1,624; 1,015 40,OOO¡ 3051 2,5881 5,786' 16,545: 32,0001 4,060: 5,672¡ 3051 14,210: 2,0301 24,360[ 1,416,4601 I ( 105,000)1 ( 1,125,000)1 ( 1,230,OOO)! i 186,4601 2004 BUDGET 1,019,909 20,700 229,975 0 1,656 1,035 40,000 311 2,640 5,902 16,876 32,000 4,141 5,785 311 14,494 2,071 24,847 1,422,653 ( 105,000) ( 1,125,000) ( 1,230,000) 192,653 City of Pickering 2002 Background Information 2127 Finance Run Date. 2/27/2002 205 PM Report Name Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> Budgets <-> Year End Processing <-> Tax Due Dates <-> Tax Billing Software Changes & issuance of tax bills <Reduced by T JQ> Total 1100 Salaries & Wages $1,015,991 $1.015,991 Total 1200 Overtime $7,000 $6,500 $1,200 $10,000 ($4,000) $20,700 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $229,109 I ! , 1800 Conferences <-> Treasury Mgmt. Assoc of Canada - Treasurer <-> Mun Fin Officers Assoc. - Treasurer <-> Municipal Tax Conf. - Mgr. Finance <-> Mun Fin. Off. - Brd of Directors - Treasurer <-> Canadian Payroll Conf. - Payroll Mgr <-> Canadian Institute of Chartered Accts - Mgr. Accting <-> All Conferences deleted by CAO Total 1400 Employer Contributions $229,109 $550 $1,100 $700 $350 $550 $1,200 ($4,450) Total 1800 Conferences 2110 Travel <-> Travel for Director and Staff (meetings, etc.). <Reduced by T JQ> 2131 Cellular Phones <-> Director, Corporate Services & Treasurer <Reduced by T JQ> $2,300 ($700) $1,600 Total 2110 Travel 2191 Data Processing Services <-> Processing of City's payroll - <-> Increase in costs reflects higher fees charged by payroll provider. Total2191 Data Processing Services $1,260 ($260) $1,000 Total2131 Cellular Phones 2210 Advertising <-> Decrease reflects estimated actuals. <Reduced by T JQ> $30,000 $10,000 $40,000 2220 Subscriptions & Publications <-> Reference material, journals & reports. Increase for CCH payroll book. <Reduced by T JQ> Total 2210 Advertising $500 ($200) $300 Total 2220 Subscriptions & Publications $3,050 ($500) $2,550 121 City of Pickering 2002 Background Information 2127 Finance Run Date' 2/27/2002 205 PM Report Name' Background Info with Totals 2002 BUDGET 2340 Seminars & Education <-> Municipal Tax course - Tax Analyst <-> Accounting courses - Audit Analyst & Accounting Clerk II, Financial Analysts <-> Professional Management Development <-> ADP Year-end payroll seminar (Includes legislation changes) <-> Admin Assistant Conference <Deleted by T JQ> Professional Management Development and Admin. Assist. Total 2340 Seminars & Education $600 $3,400 $500 $1 ,200 $500 ($1,000) $5,200 2365 Purchased Printing <-> Printing costs for tax bills. Total 2365 Purchased Printing $16,300 $16,300 2392 Consult. & Professional <-> Development Charges <Deleted by T JQ> <-> Property Taxation - (Legislation/policy changes) <-> Budget Software Programming Changes <-> Phase II - Municipal Measures & PSAB <Reduced by T JQ> <-> Property Assessment Consultant Total 2392 Consult. & Professional $5,000 ($5,000) $12,500 $7,500 $7,500 ($6,000) $10,000 $31,500 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Recpt, & Promo. <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen $4,800 ($800) $4,000 2395 Memberships <-> Fin Mgmt. Institute - Treasurer <-> Institute of Public Admin. - Treasurer <-> Society of Management Accts - Treasurer <-> Society of Management Accts - Mgr Finance <-> Canadian Institute of Chartered Accts. - Acct Mgr <-> Assoc.of Mun. Tax Collectors - Mgr Finance <-> Gov. Fin. Officers Assoc. of US & CDA - Treasurer <-> Treasury Mgmt. Assoc. of CDA - Treasurer <-> Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. <-> Municipal Fin Off. Assoc. - Corporate (4) <-> Canadian Payroll Assoc. - Payroll Supervisor <-> Certified General Accountants - Financial Analysts (2) Total 2395 2399 Outside Agency Services <-> Security Services for bank deposits due to tax due dates. <Reduced by T JQ> Memberships $31 $103 $615 $615 $775 $95 $258 $258 $503 $670 $465 $1,200 $5,588 - 5300 Stationery & Office Supplies <-> Various office supplies. (Toner for the corporate printer is also charged to this Total 5300 Stationery & Office Supplies Total 2399 Outside Agency Services $500 ($200) $300 $14,000 $14,000 122 City of Pickering 2002 Background Information 2127 Finance Run Date: 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET 5302 Forms <-> AlP action slips <-> Cheques - Increase reflects cost of printing 10,000 <-> Cash Receipts <Reduced by T JQ> cheques. Total 5302 Forms 6000 Bill 79 Costs <-> Training - Bill 140 <-> Consulting for FAL appeals <-> Assistance with ARB, new construction, <-> Consulting assistance with Tax Rates Property Tax Calculations Total 6000 Bill 79 Costs Total. Total Expenses Revenue 0000 SALE OF SERVICES - FINANC <-> Tax certificates - 1,600 at $65 - Reduction reflects economic slow down. <-> Application fee for Section 442 & 443 property tax refunds Total 0000 SALE OF SERVICES - FINANC 0000 PEN.&INTEREST-TAXES <-> The City charges 15% per annum for unpaid taxes Total 0000 PEN. & INTEREST - TAXES Total. Total Revenues Net Expenses 123 $160 $1,000 $1,050 ($210) $2,000 $1,000 $3,000 $15,000 $5,000 $24,000 $1,414,138 $1,414,138 ($104,000) ($1,000) ($105,000) ($1,125,000) ($1,125,000) ($1,230,000) ($1,230,000) $184,138 City of Pickering 2002 Current Budget ( $ ) YTD Actuais as of December 31. 200 1 Run Date 2/27'20021140 AM 2133 Supplv & Services Reoon Name: Current Budget 2001; 20011 INCREASE 20021 % CHANGE 1 i BUDGETI YTD Actualsi BUDGET! (DECREASE)! 2002 VS. ! i , I ?nn1 EXPENDITURES : I ! I 1 1 ! 1100 Salaries & Wages i 227,472: 248,633: 13,3671 262,000! 5.38% 1200 Overtime I 7,254: 1,000: 01 I 0.00% 1 1,000! 1400 Employer Contributions ! 40,860! 52,4221 5,7011 58,1231 10.88% i 1800 Conferences 1 694' 700i (700)! 01 -100.00% I 1900 Uniforms ! 2131 260 0: 260! 0.00% ; 2110 Travel 115 2001 ( 100)1 100! -50.00% 2220 Subscription & Publications i 01 170! ( 170): 01 -100.00% 2340 Seminars & Education : 0: 1,280: ( 805)i 4751 -62.89% 2392 Consulting & Professional I 19,741! 01 01 a! 0.00% 2394 Recpt, Prom & Sp Events 876: 500: 400; 9001 80.00% 2395 Memberships 1,479: 1,9951 ( 530)1 1,4651 -26.57% 2457 Veh - Repairs & Maint 6: 0 0, Oì 0.00% 2478 Mise Equip Repairs 133' 4001 (200)¡ 2001 -50.00% 5300 Stationary & Office Supplies 2,492' 800 400; 1 ,2001 50.00% 5302 Forms I 0' 0 800: 8001 0.00% Total EXPENDITURESi 301,3331 308,360 18,163: 326,5231 5.89% , I ì Net 1 301,333! 308,360: 18,1631 326,5231 5.89% - 124 2133 Supply & Services EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2220 Subscription & Publications 2340 Seminars & Education 2392 Consulting & Professional 2394 Reept, Prom & Sp Events 2395 Memberships 2478 Mise Equip Repairs 5300 Stationary & Office Supplies 5302 Forms Total EXPENDITURES, Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2001 BUDGET 2002 BUDGET r I I I f I 248,633 1,0001 52,4221 7001 2601 , 2001 1701 1,2801 I 01 5001 I 1,995¡ 4001 262.000 1,000 58.123 0 260 100 0 475 0 9001 1,4651 200 1,200/ 800! 326,523! i 326,523 ! 8001 I 01 308,3601 308,3601 19'" ",,:) Run Date. 2/2712002 nos PM Report Name' Three Year Budge! Summary 20031 BUDGET! 1 I 269,8481 1,000: 59,857: 264; 1021 0 4821 O! 9141 1,487! 2031 1,218¡ 812: 336,1871 336,1871 2004 BUDGET 0: 271,290 1,000 60,176 0 269 104 0 492 0 932 1,517 207 1,242 828 338,057 338,057 City of Pickering 2002 Background Information 2133 Supply & Services Run Date 2/27/2002205 PM Report Name' Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> To meet service level/workload committments Total 1100 Salaries & Wages $262.000 $262,000 Total 1200 Overtime $1,000 $1.000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $58,123 1800 Conferences <-> Ontario Public Buyers Assoc <Deleted by T JQ> Total 1400 Employer Contributions $58,123 Total 1800 Conferences $850 ($850) 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms $260 $260 2110 Travel <-> Staff mileage <Reduced by T JQ> 2340 Seminars & Education <-> OPBA Workshops <-> PMAC Pro-Dev Prgrm, Credit Seminar - Buyer II <-> Seminars to be determined <Deleted by T JQ> OPBA Workshops & Seminars to be determined Total 2340 Seminars & Education $200 ($100) $100 Total 2110 Travel 2394 Sp. Ev. Gen. Pub. Relations <-> Includes provision for participation in Durham Purchasing Co-op Group - Supplier Information Night $330 $475 $250 ($580) $475 $900 2395 Memberships <-> Manager - Purchasing Management Association of Canada (PMAC) <-> Manager - Ontario Public Buyers Association (OPBA) <-> Manager - Ontario Municipal Management Institute (OMMI) <-> Buyer II - PMAC <-> Buyer II - OPBA Total 2394 Sp. Ev. Gen. Pub. Relations $900 2478 Misc.Equipment Repairs & Maintenance <-> Repairs & Maintenance of the hydraulic lift and misc. equipment Total 2478 Misc.Equipment Repairs & Maintenance Total 2395 Memberships $460 $235 $75 $460 $235 $1,465 5300 Stationary & Office Supp <-> Purchase of general office supplies $200 $200 Total 5300 Stationary & Office Supp $1,200 $1,200 126 2133 Supply & Services City of Pickering 2002 Background Information Run Date. 2/27/20022:05 PM Report Name Background Info with Totals 2002 BUDGET 5302 Forms <-> Purchase of forms Total Expenses Revenue Total Revenues Net Expenses 127 Total 5302 Forms Total. $800 $800 $326,523 $326,523 $326,523 City of Pickering 2002 Background Information 2196 Information Technology Run Date: 2/27/2002 205 PM Report Name' Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $374,866 $374,866 1200 Overtime <-> To complete work after hours and on weekends. <-> For on-call technical support for 365 days Total 1200 Overtime $15,000 $4,750 $19.750 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $87,210 Total 1400 Employer Contributions $87,210 1800 Conferences <-> Manager -- MISA Annual Conference <Deleted by T JO> Total 1800 Conferences $2,000 ($2,000) 2110 Travel <-> Support offsite facilities, after hours support. <Reduced by T JQ> 2131 Cellular Phone <-> Help Desk Staff ( 2 ) -- Network Administrator and Manager <Reduced by T JQ> $2,000 ($700) $1,300 Total 2110 Travel Total2131 Cellular Phone $3,000 ($500) $2,500 2220 Subscriptions & Publications <-> Reference Material and Manuals, including MS-Technet for network support, and MS-Windows, MS-MCP, and MS-FrontPage magazines <Reduced by T JO> $1,500 2340 Seminars & Education <-> Network Administrator -- Windows 2000 Operating System Courses <-> Help Desk -- (3) Windows 2000 Courses <-> Oracle DBA -- SOL database course <-> Programmer I Analyst -- Vailtech Support Courses <-> Exams -- Cost to Write <-> Oracle 8i, New Features for DBA Total 2220 Subscriptions & Publications ($500) $1,000 - $5,000 $6,000 $3,500 $3,000 $2,000 $3,250 $22,750 Total 2340 Seminars & Education 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Meet with suppliers to determine industry trends; seek solutions regarding specific issues $200 2395 Memberships <-> Municipal Information Systems Association - Manager <-> Certified Municipal Management Program - Manager Total 2395 Memberships Total2394 Recpt,Prom. & Sp.Ev.,Gen $200 $250 $150 $400 130 City of Pickering 2002 Background Information 2196 Information Technology Run Date: 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET 5300 Stationery & Office Supplies <-> Office Stationery & Supplies, Network Backup Tapes and Supplies <Reduced by T JQ> 5902 Misc. Equip. (under $300. <-> Provision for small replacement PC items Total 5300 Stationery & Office Supplies $5,000 ($1,600) $3.400 Total 5902 Misc. Equip. (under $300. Total. $1,900 $1,900 $515.276 Total Expenses $515,276 Revenue Total Revenues Net Expenses $515,276 131 City of Pickering 2002 Current Budget ( $ ) YTDAduaisasofDeœmber31,2oo1 2190 COt I C t Eft" . &E Run Oate ' 212712002 1140 AM t ItV orpora e IClenCV XP. Reoort Name: Current Budge 2001: 2001 INCREASEi 2002 % CHANGE YTD Actualsl ' I BUDGET (DECREASE) BUDGET 2002 VS. i I I ?()()1 I EXPENDITURES ! i ' I -, I 2340 Seminars & Education ! O! 6,000 (6,000) 0 -100.00% 2392 Consulting & Professional I 01 0 21,200 21,200 0.00% I 2478 Misc Equip Repairs I 350,3271 249,868 97,488! 347,356 39.02% , 6100 Website Support I 19,5101 22,583 ( 4,483) 18,100 -19.85% Total EXPENDITURES! 369,8371 278,451 i 108,2051 386,6561 38.86% ! i I Net I 369,837¡ 278.451 i 108,205! 386,656 38.86% I 132 2190 City I Corporate Efficiency & Expo 20011 BUDGET! I 6,0001 01 249.8681' 22,583! 278,4511 EXPENDITURES 2340 Seminars & Education 2392 Consulting & Professional 2478 Misc Equip Repairs 6100 Website Support Total EXPENDITURES! Net City of Pickèring 2002 to 2004 THREE YEAR FORECAST($) ! I I ! ! 278,451 ! 133 2002 BUDGET 0 21 ,200 347.356 18,100 386.6561 I 386,6561 Run Date. 2127/200212:05 PM Report Name Three Year Budget Summary 20031 BUDGET I O! 63,500: 352,566; . , 18,3721 434,4381 434,438! 2004 BUDGET 0 23,500 359,617 18,739 401,856 401,856 Cit~ of Pickering I 2002 Background Information 2190 City I Corporate Efficiency & Exp. Run Date' 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET Expenses I . 2392 Consulting & Professional <-> Clerks -- MS-Access Program Development <-> HR Systems Strategies -- System Consulting <-> Vailtech -- System Consulting <-> Recreation Systems - Dial-In Registration & Memberships - Implementation <-> General Undefined Support <-> Development of a Disaster Recovery Plan for Information Technology <-> Review and Develop Proposals to Enhance Security Network -- Phase I <-> Implementation of MS-Exchange 2000 <-> Implementation of MS-Terminal Services <Deferred by T JQ> to 2003 -- Disaster Recovery Plan and Proposals to Enhance Security Network -- ITSC to review $1,000 $3,000 $3,000 $8,000 $3,000 $20,000 $8,000 $2,000 $1,200 ($28,000) Total 2392 Consulting & Professional $21,200 2478 Misc Equip Repairs <-> Software License Maintenance Contracts -- Human Resources -- HR:lnfo. System <-> Software License Maintenance Contracts - Human Resources -- Parklane -- WSIB System <-> Software License Maintenance Contracts -- Clerks -- McDTag -- Parking Tag <-> Software License Maintenance Contracts -- Clerks -- Citations -- Parking (hand~held) System <-> Software License Maintenance Contracts -- Culture & Recreation -- Escom -- Dial-in Registration System <-> Software License Maintenance Contracts -- Culture & Recreation -- Escom -- Membership System <-> Software License Maintenance Contracts -- Culture & Recreation -- Escom -- Registration and Facility Booking System <-> Software License Maintenance Contracts - Planning & Development -- CSDC -- Amanda Property System <-> Software License Maintenance Contracts - Corporate Services -- Vailtech -- Financial & Tax Systems <-> Software License Maintenance Contracts - Corporate Services - FMW -- Budgeting System <-> Software License Maintenance Contracts - Corporation - Oracle -- Server & Client Modules ' - <-> Software License Maintenance Contracts - Corporation - Oracle -- License Re-adjustment <-> Software License Maintenance Contracts - Corporation - OP AC - CD-Oasys & <-> Software License Maintenance Contracts - Corporation - Burst Technology-- Internet Filter <-> Software License Maintenance Contracts - Corporation - Microsoft - Office & O/S Systems- Software Upgrade - ITSC to review <-> Contract Agreements - Compaq - Compaq Server Support -- 4 hour response <-> Contract Agreements - WorldCom - Internet Access <-> General - Reamined - çonvert As$essment Data <-> General - Leasing of Cisco Netw°ting Agreement $4,500 $2,277 $6,325 $30,000 $3,681 $3,681 $8,300 $7,000 $19,252 $7,351 $31,000 $38,297 $350 $6,500 $64,790 $11,000 $20,010 $650 $45,540 134 City of Pickering 2002 Background Information 2190 City I Corporate Efficiency & Exp. Run Date: 2/27/2002205 PM Report Name: Background Info with Totals 2002 BUDGET <-> Contract Agreements -- MCS - Network Support <-> General -- Equipment Repair & General Expenditures <-> General -- Network Cabling <-> Contract Agreements - Software Spectrum - PC Hardware & Software Monitoring Service <-> General -- Software Version Upgrades <-> Contract Agreements - HP - Oracle Server Support - 4hour response Total 2478 Misc Equip Repairs $5,000 $15,000 $1,500 $3,852 6100 Website Support <-> Consulting Support - em-space <-> Professional Photography <-> Internet -- Annual Registration of Domain Names <-> My Blue Umbrella -- Virtual Hosting and Storage <-> Webmaster -- Various Software for Webmaster <-> Webmaster -- Web Site Courses $4,000 $7,500 $347,356 Total 6100 Website Support Total. $9,000 $3,000 $900 $1,000 $2,000 $2,200 $18,100 $386,656 Total Expenses $386,656 Revenue Total Revenues Net Expenses $386,656 135 OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2002 BUDGET 136 OPERATIONS & EMERGENCY SERVICES DEPARTMENT DEPARTMENTAL MISSION STATEMENT "A progressive operational service department striving to provide optimal service to meet the diverse needs of community residents, it's businesses and the Corporation through the co-ordinated efforts of all Roads, Recreation, Culture, Facilities, Parks and Fire Services resources." 2002 DEPARTMENTAL GOALS AND OBJECTIVES . To ensure sufficient supply of public land, facilities and programs for present and future use and located accordingly to community needs. . To ensure efficiency and safety in the operation of City owned facilities. . Continue to ensure the Department and the community playa proactive role in providing children and youth programs and services. . Develop and implement new registration policies, delivery standards and registration systems to ensure highest level of customer service. . To improve communication with our customers through further development of automated feedback systems and surveys. . To identify solutions that address new and developing service needs. . We will continue to expand and develop the Fire Prevention Home Safety Program. . Our fire suppression officers and firefighters will again provide a high level of operational service through their knowledge and dedication and with the effective use of material resources. . Continue to co-ordinate. evaluate and seek solutions to training issues that have been identified by internal and external stakeholders. . Continue to establish internal partnerships in operational areas of concern. 1137 OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2002 CHALLENGES AND OPPORTUNITIES INTERNAL . Maximize and increase program revenue while maintaining high program quality and standards for new and existing programs. . To maintain the Corporate fleet at a high level of operating performance and cleanliness through a planned approach toward mechanical maintenance, vehicle refurbishing and vehicle procurement. . To continue our efforts to improve management / labour relationships and service to the public through adhoc Departmental Committees and ongoing open dialogue with CUPE Local 129 and Pickering Professional Firefighters Association. . We will continue to develop sources of revenue through partnerships with corporate and charitable organizations to assist us in our fire prevention and training activities. . To improve the timeliness of our service delivery in response to public concerns. . To identify and evaluate innovative and cost efficient methods of infrastructure management. . To continually realign and deliver the programs and services in a cost effective and responsive manner. EXTERNAL . To work with elected officials, senior City staff, neighbouring properties, the Region of Durham and other agencies to ensure efficient and cohesive partnerships. 138 OPERATIONS & EMERGENCY SERVICES DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . Continue to increase staff competency and initiatives through effective training and development. . To review and teambuilding. implement improved communication process and . Continue to investigate possible user pay systems. programs and services. . Continue to evaluate all programs to identify programs that are no longer economically efficient to operate. . Continue to research and develop grant proposals to obtain funding through Federal and Provincial Grant Funding Programs for community 'initiatives. . Continue to review opportunities for restructuring to create an amalgamated workforce working to a common purpose. , 139 I f-1. ~ 0 ¡"'Dfrëëto¡:'š'ömë'ë"""""""""""l ! I I . i Emulovee CoDlulemeut ! I I ¡ 4 NolJ-Uniol\-FT ¡ ¡ 0 Non-Ulúon-PT ¡ . ! 0 Union-IT ¡ l.........~."~~~~.~:~~:~..............."......"".......1 - The Corporation of the City of Pickering Operations & Emergency Services Department Diroctor Operations & Emergency Services (I.NUF1) Administrative Assistant!! Assistant" ( J.lIDF1) Secretary Coordinator, File Services Administration (I.NtJFI) ,. Culture & Recreation Division (Chl/IJI) ¡ "'cuitu¡:ë"'&dieëreäÜöiï'" """"1 I Division I I EJnulovee ColDulemcnt ¡ i I 6 Non-Union-FT i ! 0 NolI-Ulúoll-PT ¡ ¡ 39 Union-Ff ¡ I 33 Unioll-PT ¡ i 295 Ulúon-PT Term ¡ t.........................................................,.,....; Fire Se,,;ces Division MlUlicipal Property & Engineering Division (ChA/tJ<) (C1"1rt3h) ¡"'ïf¡~"e'sëï:v¡'ëëš""""""""""""""'l ¡ Division ¡ I I j EmlJlovee ColIIlJlement ¡ ¡ 4 Noll-Ullion-FT i ¡ 0 N U. P']' ¡ ! 011- 111011- ¡ i 88 Union-FT ¡ I 0 U' PT j 111011- ¡ 1.......................,.............,........................1 Note: 62 Specially Course Instruclors and 32 Part-Time Firefighters not included Authorized by: " January, 2002 -------------------------, : DCIÞaJ'tment or O&ES I I : Enl)lovee CollllJlcmcllt I I 2 J Non-Union Full-Tillie (NUF I') : : 182 Union FuJI-Time (UFT) I I : 36 Union Parl-Time (UPT) I : 33 Union Full-Time Term (UFTI') : I 295 Union Parl-Tillle Term (UPTT) : ,______-------------------- (I.NUF1) I'leelOpelotio!\< (C1oarIJd) r' ï\ï iïiï ¡ëï i'jài' 'Pï:öì,:"' &' Ëiï 2:""'" ¡ ! Division . I ¡ ElIlulovee CoDlulement ¡ ¡ 6 Noll-Unioll-FT ¡ . , ¡ 0 Non-Uuion-PT ! ¡ 49 Union-Ff ! . . ¡ 0 Uuion-PT ¡ . . ¡ 33 Uuioll-FT Terlll ¡ ~............"...........,......."...........................,...¡ r"iràiïši)(;¡:tàtiiiïï"""""""""""'¡ ¡ Fleet Ouerations ¡ ¡ EmlJtovec Comulemcllt ¡ ! J Non-Union-FT ! N U' P ¡ ! 0 on- 111011- T ! I I ! 6 Union-FT ¡ I.......~...~.~~~.~~.~~.:~~...........................J Chart No, 3 The Corporation of the City of Pickering Culture and Recreation Division Dimdl~' J Operntions & Em", 11""<:)' Sen'k.. == --- 01..101<'.., H~od J Culnm: &. Reel.nllotl (I-NUF1) AcltlllnJ.b"tI"e Aul_".,t I L -I CI.,k-Twlst (I-N~S Sup,,'vlsa Mwketin@. Reoe8J'Ch &CC'fnmulùcadolLs SII""",lool' Cultul'e .1>. Rccrcatk~1 (I.NUP'I) (I-NUFT) Mllllœtlng &:. Reventle Coonlboator RceceRiJon Pl'l'f!lw", Cl><:r<lillntco' ¡.-..¡. u:;o.. ~ (I-LIFT) (2-LIF1) --- !\I8JkClbls. Promoolcnl - '-""'14.k De,lsn",' Reece"'l"" Ptu!!",mmer (I-UF'I) (I-IJI'T) Event &. C""'P ProlJfOmmer (I-UF1) C -- Educntlon & - CoOcctk"" ornc"" (I-UFT) t I Voltu,tC"" &. Pwg..m C""nlillnt",. J\lalnlenance Pen"". Mu,ewn (2-U1'T) EdueoûonIIL..nlCtor Tour auld: Adrn..olo,.'Receptio"..t (16-Upn) PI,,",..m &. Event StnlJ'(76-UPT1) Youtl, Slnff(49-IJ1'n) COlDp StetI' (.f7-UPTT) FDCiliLJ' S.cwi'y Quuld (!).UPT'I) Note: 62 Specially Course Instructors Hot included. Authorized by: ., -"" (I-UI'T) Sup:nisOl' Fndli,}' ProS"'"'" (I-NUl"!) -I KilleSIoIo8I"::1 (t-U""I) Aqllntle 1'1"8'u",- C"",dJIIO"".' (I-liFt) A<ual,1e P"",,'umnl"" (I-UF'f) Re~¡'trulioll Comdbu.col' (I - UFI) A..t Co."dJnnl"" He¡¡isb'Drloll (I-UFT) Relll_butioll Clerk (2-UiTI' &. 2-I)PTT) Ree,.nli",. C.htnp,,",x Sccr"""J'(I-UI' I) Comple,. Cia\< Twist (2-L'I"1) Co"",k" Clak (7-IJI'T) ------ Fit"... Hoc"" Co<>lü¡nu"" (1.{JI'T) , A<unlic PIDTQUI ^", klnnt II (I.UP1) nnb¡' Sitter (\2-f.l1'l T) I'iln... S"úI(\~-()pn) A'I"ntic Sl.nff(13-L'PT'f) January 2002 "'."'."....".""."'."'.."""""'..".".'.".'."'.'.....'.."....'.....'...... ! En1)lovee COldlllclUCllt ¡ ¡ 6 Noli-Union Full-Time (NUF'f') i . . ¡ 0 Non-Union Part-Time {NlJPT} ¡ ! 39 Union Full-Time (UFI') ¡ ¡ 33 Union Part-Time (UP,],) ! I 0 Union Full-Timc Ternl (UF1T) ! I 295 Unioll Part-Time Terlll (LJPTT) ¡ I................................................................,...........,..........., 1 Supen'Is<... Fncilille. Op....úons (i-NUl'l) Cocrdbullor Fodlitie. 0""'011"", (I-LIFT) 1'01"1'.""" FncillUe, Maintennnce (J-UFT) I F~.~m 1 ."co.... (2-UI'1 ) Mol'I...t Coord""t"". Facility BooJdIlR (I-LT1'l) Mechanlcnl Mnlnt..."",ce PeRm (I.UFT) MBlntenonce StAdT &. Other (I7-UFT" I4-lWT+26-UPTT) Chart No, 3a ~ ~ l~ Authorized by: >:?/ rhÎt>f ^~miniqtrnti,,~ Offi...~r I I Training Officer '---- The Corporation of the City of Pickering Fire Services Division Director Operations & Emergency Services Fire Chief (I-MiFf) Secretary (I-NOrT) Clerk-Typist (J.NUF1') Deputy Fire Chief (I-NUFT) Platoon Chief (2-OF1) (4-01'1') Firefighter (73-UFl) Dispatcher (4-01'1) Fire Prevention Officer (I-Ul'T) January 2002 rnE ¡ïï¡;Ïo v ë'ë"ë ö';¡'ipïë'iïi e nt ....... ""'" "'00""""" n..........! ¡ 4 Non-Union Full-Time (NUFT) ! ¡ 0 Non-Union Part-Time (NlJPT) ¡ : I L.... ~.~.... ~.~~.~~~~., ~.~~ .I.~.~!.~.~~~.:,. S~.~!.~..... 00"""'" """"""'" J Note: 32 Par1-Time Firefighters not included. Chart No. 3h Supervisor Road. I--L ~ ~. (I.NUFf) Foreperoon Road. Coordinator, Roads&; Infiastructure t-taintenBnce Contracts (2-UFf) (I-UFf) Heavy Equipment Operator \II Lead Band Roads Maintenance (2-UFl') (\-Ufl) Heß\'Y Equipment Operator n t-Iaintellance Worker I (2.UFf) (8.UFI) Heavy Equipment Operator I (8.UFf) AutJlOcized by: The Corporation of the City of Pickering Municipal Propel1y & Engineering Division January 2002 Forepersoll Parko &; Property (2-UFf) Lead Hand Parko (I-UFf) slOan Equipment Repairpersoo (I-UFT) Maintenance Worker (9.IJFl) Administrative Supervisor -------------------------, : EmlJloyee CowlJlement I I 6 Non-Union Full-Time (NUFI') : I 0 Non-Union Part-Time (NUPT) : : 49 Union Full-Time (UFf) I I : 0 Union Part-Time (UPT) : 33 Union Full-Time Term (UITf) : , 0 Union Part-Time Term(UP1T) : '-------------------------- Division Head t-lunicipal Property &; Engincering (I-NUF') Administrative Assistant I (I-NUl"]') SlIpef\isor Parks &; Property (I-NUH) Inspector Parko (I.UFI') Lead Hand Gordenerl Arborist (I - UFT) Gardener (I-UFT) Labourer (5-UFTT) Student Labourer (28-UF1'1') (I-UFf) ----.-- '---'----_."'-'--'r- -------.---..-- SlIpef\'¡sor Municipal Works (I-NUFT) Construction Cooldinatorl hlspectCt' In._pector Landscape & Parko Development (I - UFT) (I-UFf) Engineering Design Construction &; &: Systems COOl dinalor Design Technician (I-UFf) (I-UFT) Supervisor Tl1lffic Engineering &: Waste "'Ianagement (I-NUF') CoordinatCt' Traffic Engineerirq¡ (I-11FT) TeolDlician Tramc Engineering (I.UFl) Clerk Technical Support ServicC'l (I-UFT) Clerk Information & Support ServicC'l (I.UH) Chart No, 3c ..,...,.....,.....,.......................................,.................,.,.., ¡ EmIlJo,'cC Ü)JIIIJlcmcllt ! ¡ 1 Non-Union Full-Time (NUFT) ¡ ¡ 1 Noli-Union Parl-Time (NUl'T) ¡ : ' ¡ (, Ullion Full-Tillie (UFT) ¡ ¡ 3 Union Pa~'~<!:~~.~~~..~.~~~L...................J The Corporation of Tile City of Pickering Transportation Division (Chart No. 3d) 1-1- ~ ¡J;¡;;. Director Operations & Emergency Services I Supervisor Fleet Operations & SpeciaL Projects (l-NUFT) I I I I F ore person Mechanic Clerk Vehicle Service (I-UFT) (5-U FT) Service Garage Person , (2-U 1'1') (i-UP'!') , Authorized by: , January 2002 \. , Chart No. 3d City of Pickering 2002 Current Budget ( $ ) 2710 Operations & Emera.Services-Admin. 20011 20011 INCREASE! YTD ActualS BUDGET! (DECREASE)! i i i EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel : 2131 Telephones i 2220 Subscription & Publications i 2340 Seminars & Education I 2394 Recpt, Prom & Sp Events : 2395 Memberships i 2396 Photo, Mapping, Printing : 5300 Stationary & Office Supplies ! Total EXPENDITURES: Net I i 234,6481 i O! 32,8351 01 1,4631 832; 1751 9191 5981 1401 1391 3,1741 274,9231 274,923! 145 I ! 234,188 2,000 49,600 3,500 1,8001 1,500 550! 1,4001 800! 375! 4001 1 2,0001 298,1131 : 298.1131 i I 67,0911 01 17,4251 ( 3,500)1 1 ( 300)1 ( 500)1 ( 300): ( 1,400)[ ( 300)1 3751 , ( 200)1 ( 300)1 78,091 ! 78,091 ¡ - YTD Actuals as of December 31,2001 Run Date' 2/27/2002 1140 AM Reper1 Name: Current Budqet 2002/ % CHANGE BUDGET 2002 VS. ?r1n1 301,279 2,0001 67,0251 01 1,5001 1,0001 250 0, 5001 I 750 200 1,7001 376,2041 I 376,204 28.65% 0.00% 35.13% -100.00% -16.67% -33.33% -54.55% -100.00% -37.50% 100.00% -50.00% -15.00% 26.20% 26.20% City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2710 Operations & Emerg.Services-Admin. EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies i Total EXPENDITURES! Net 2001 BUDGET 2002 BUDGET I ! 234,188 2,000 49,6001 3,5001 1,800 1,500 550 1 ,400 800 375 I 4001 2,000 298,1131 301 ,279 2,000 67,025 01 1,500 1,000 250 0 500 750 200 1,700 376,2041 298,1131 376,204 146 Run Oale. 2127/200212:05 PM Report Name: Three Year Budget Summary 20031 BUDGET, ! i I i 308,8511 2,OOO[ 68,6981 1 0; , 1,523i 1,015; 2541 0, 5081 , 761! 2031 ! 1,7261 385,5391 385,5391 2004 BUDGET 308,851 2,000 68,698 0 1,553 1,035 259 0 518 776 207 1,761 385,658 385,658 City of Pickering 2002 Background Information 2710 Operations & Emerg.Services-Admin. Run Date: 2/27/2002 2:05 PM Report Name' Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> To meet service level/workload committments Total 1100 Salaries & Wages $301,279 $301,279 Total 1200 Overtime $2.000 $2,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EL, EHT., ) and employer provided benefits such as dental and optical. $67,025 1800 Conferences <-> Ontario Parks Association - Director - one out of Province conference <Deleted by T JQ> Total 1400 Employer Contributions $67,025 Total 1800 Conferences $3,500 ($3,500) 2110 Travel <-> Mileage Expens. for Admin staff (including contribution to TRCA) <Reduced by T JQ> Total 2110 Travel $1,800 ($300) $1,500 2131 Cellular Phones <-> Pay Cellular phone expenses for two staff <Reduced by T JQ> Total 2131 Cellular Phones $1,500 ($500) $1,000 2220 Subscriptions & Publications <-> To enhance departments resource library <Reduced by T JQ> 2340 Seminars & Education <-> Training and educational courses and workshops <Deleted by T JQ> Total 2220 Subscriptions & Publications $550 ($300) $250 Total 2340 Seminars & Education $1,900 ($1,900) 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff <Reduced by T JQ> 2395 Memberships <-> 1@ $75 C.M.M. (Certified Municipal Manager) <-> 1@ $100 Niagra Parks Assoc. <-> 1 @ $200 National Rec. & Parks Assoc. <-> 1@ $50 OMMI (Ontario Municipal Management Institute) <-> 1 @ $175 HRPAO (Province of Ontario) <-> 1 @ $150 HRPAO (Durham Chapter) Total 2394 Recpt,Prom. & Sp.Ev.,Gen $800 ($300) $500 - 2396 Photo,Mapping,Printing Total 2395 Memberships' $75 $100 $200 $50 $175 $150 $750 147 City of Pickering 2002 Background Information 2710 Operations & Emerg.Services-Admin. Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> Professional services for photography and outside reproduction <Reduced by T JQ> Total 2396 Photo,Mapping,Printing 5300 Stationery & Office Supplies <-> Stationary and misc. supplies <Reduced by T JQ> Total 5300 Stationery & Office Supplies Total. Total Expenses Revenue Total Revenues Net Expenses 148 $400 ($200) $200 $2,000 ($300) $1,700 $376,204 $376,204 $376,204 2240 Fire Protection ËXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 7000 Emergency Sheltering Total EXPENDITURES REVENUES 1424 Sale of Services - Fire Prot. 9990 Other Revenue Total REVENUESi City of Pickering 2002 Current Budget ( $ ) ! 2001i YTD Actualsl I I 5,555,490/ I 166,8611 807,799 1,354 114,6721 I 4,965: 3,8161 2,3291 2,1011 i 32,765! 19,9051 1,2081 14,909; 3,0091 1,051 : 6,021[ 53,863! 91,716! 42,876¡ 1,288! I I i 1 I I 7,545¡ 1,920 3,940 23,293 35,120 , 1,943/ 29,582 19,912 0 7,051,2511 ( 25,383) 0 ( 25,383)1 149 20011 INCREASEi BUDGET! (DECREASE)! I 1 I I 5,518,7311 594,721 126,990 8,010 1,185,601 247,189 3,000 1,000 100,0001 14,7001 3,0001 01 I , 4,4001 of 5,0001 3,5001 2,0001 01 50,0001 26,1001 24,2051 01 1,8541 01 40,0001 10,0001 3,0001 1,0001 1,8231 6621 6,0001 ( 1,500)1 35,OOO[ ( 6,500)1 80,OOO! 8,0001 49,0001 ( 8,150)1 4,000 2,0001 6,5001 1,500 2,000 4,000 4,250 0 21,000 0 34,000 0 1,000/ - 1,5001 30,000 0 16,000 0 0 0 7,358,3541 907,7321 ( 44,000) 0 ( 44,000)1 0 ( 57,100) ( 57,100}1 YTD Actuals as of December 31,2001 Run Date: 212712002 1140 AM Report Name Current Budoet - 2002i % CHANGE I BUDGET! 2002 VS. I ?OO1 6,113,452 135,000 1,432,790 4,0001 114,7001 I 3,0001 4,400 8,500 2,0001 76,1001 24,2051 1,854 50,000 4,OOO! I 2,485 4,500 28,500 88,000 40,850 6,000 8,000 6,000 4,250 21,000 34,000 2,500 30,000 16,000 0 8,266,086 ( 44,000) (57,100) ( 101,100) 10.78% 6.31% 20.85% 33.33% 14.70% 0.00% 0.00% 70.00% 0.00% 52.20% 0.00% 0.00% 25.00% 33.33% 36.31 % -25.00% -18.57% 10.00% -16.63% 50.00% 23.08% 200.00% 0.00% 0.00% 0.00% 150.00% 0.00% 0.00% 0.00% 12.34% 0.00% 0.00% 129.77% City of Pickering 2002 Current Budget ( $ ) YTO Actuals as of December 31, 2QC" 2240 Fre Protection Run Date: 2127/2002 11 :40 AM I Report Name: Current Budget 20011 2001' INCREASE 2002 % CHANGE YTD ActualSI BUDGET (DECREASE) BUDGET 2002 VS. 2001 ! I ! ';',. Net I 7,025,8681 7,314,354 850,632 8,164,986 11.63% 150 2240 Fire Protection EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 7000 Emergency Sheltering I Total EXPENDITURES¡ REVENUES City of Pickering 2002 to 2004 THREE YEAR FORECAST($) i I I ; I 20011 BUDGETI 2002 BUDGET i I 5,518,7311 I 126,990: 1,185,6011 3,0001 100,0001 3,0001 4,400i 5,0001 2,000; I 50,0001 24,2051 1,854¡ 40,OOOi 3,0001 1,8231 6,OOO[ 35,0001 80,0001 I 49,000 4,0001 6,500 2,000 4,2501 21,000 34,000 1,0001 30,0001 16,000 01 7,358,3541 6,113,452 135,000 1 ,432,789 4,000 114,700 3,000 4,400 8,500 2,000 76,100 24,205 1,8541 50,0001 4,000' 2,485 4,500 28,500 88,000 40,850 6,000 8,000 6,000 _4,250 21,000 34,000 2,500 30,000 16,000 0 8,266,0851 ì , i 151 Run Oate : 3/512002 8:22 AM Report Name Three Year Budget Summary 20031 BUDGET! j I i 6,323,5991 135,0001 1,478,286i 4,060 116,421 : 3,045, 4,466; 8,628! 2,0301 77,242: 24,5681 1,8821 50,750! 4,0601 2,522¡ 4,5681 i 28,928 89,320 41,4631 6,090 8,120 6,090 4,314 21,315 34,510 2,5381 30,450 16,240 01 8,530,505¡ 2004 BUDGET 6,884,371 135,000 1,599,695 4,141 118,749 3,106 4,555 8,8q1 2,071 78,787 25,059 1,920 51,765 4,141 2,572 4,659 29,507 91,106 42,292 6,212 8,282 6,212 4,400 21,741 35,200 2,589 31,059 16,565 0 9,224,557 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2240 Fire Protection Run Date' 3/5/2002 8:22 AM RepOrt Name Three Year Budget Summary 20011 2002' 20031 2004 BUDGET¡ BUDGET BUDGET! BUDGET 1424 Sale of Services - Fire Prot. ! ( 44,000)1 ( 44,000) ( 44,660)[ ( 45,553) 9990 Other Revenue 01 (57,100) (57,100) (57,100) Total REVENUES! (44,000)1 (101,100)1 ( 101,760)¡ ( 102,653) i I Net ! 7,314,3541 8,164,985 8,428,745i 9,121,904 152 City of Pickering 2002 Background Information 2240 Fire Protection Run Date: 2127/20022:05 PM Report Name Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Part-Time Firefighters Callback <-> Acting Rank Pay <-> Lieu Day Pay <-> 1 New Deputy Chief -- New Fire Hall (July 1, 2002 - Start Date) <-> Reclassification of Training Officer to Chief Training Officer <-> Reclassification of Fire Prevention Officer to Chief Fire Prevention Officer <Deferred by T JQ> 1 New Deputy Chief -- New Hall - 2003 Total 1100 Salaries & Wages 1200 Overtime <-> Call Back Pay - fulltime <-> Occupations Meetings Occup. H. and Safety & Lab. <-> Overtime for Non -Union Staff <-> Overtime - Training at OPG ( Re-imbursed by OPG ) <Deleted by T JQ> Overtime for Non-Union Staff -- 2002 Prep Policy Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. <-> WSIB payments ( Fire Services generates 80% of the City's claims) Total 1400 Employer Contributions 1800 Conferences <-> Ontario Assoc. of Fire Chiefs - Fire Chief ( Municipal Fire Service Instructors Assoc. Conference) <-> Training Officer <-> Fire Prevention Officer - FPIC <-> Fire Instructor Conference <-> Workshop PPFA <Reduced by T JQ> Total 1800 Conferences 1900 Uniforms <-> As per the Collective Agreement <Reduced by T JQ> <Deferred by T JQ> to 2003 - New Full Time Staff Firefighting Gear ( eighteen) Total 1900 Uniforms 2110 Travel <-> Fire College Courses <-> Fire Prevention and Training Mileage Total 2110 Travel 2131 Cellular Phones <-> Truck#231 ,501 ,631, Fire Chief, Deputy Fire Chief, Fire Prevention Officer, Training Officer, Platoon Chief, Fire Inspector Total2131 Cellular Phones 153 $5,805,903 $69,237 $27,469 $202,149 $40,000 $4,347 $4,347 ($40,000) $6,113,452 $68,610 $9,290 $5,000 $57,100 ($5,000) $135,000 $1,352,790 $80,000 $1,432,790 $1,400 $515 $1,085 $2,000 $500 ($1,500) $4,000 $160,700 ($10,000) ($36,000) $114,700 $1,545 $1,455 $3,000 $4,400 $4,400 I City! of Pickering 2002 Background Information 2240 Fire Protection Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2210 Advertising <-> Smoke/Carbon Monoxide Alarm Programs. Info., Fire Prevention. (Home Safety Program) $8,500 2220 Subscriptions & Publications <-> Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total 2210 Advertising $8,500 $2,000 2340 Seminars & Education <-> Community College Courses <-> Fire Prevention Courses <-> American Heat Video Tapes <-> IFST A Training Manuals (30x65) <-> Training Officer Resource Material <-> Recertification for High Angle Rescue Trainers - Required Training <-> Flashover Training Unit <-> Defibrillation Program <-> Human Resources & Development <-> Training Officer Courses <-> Auto - for extrication <-> Scott Breathing Apparatus Course (2 persons) <-> Other Training as required <-> Administrative Professionals Conference <-> Fire Prevention Resource Materials <Deleted by T JQ> Administrative Professionals Conference <Reduced by T JQ> Community College Courses <Deleted by T JQ> Human Resources & Development <Deleted by T JQ> Other Training as required Total 2220 Subscriptions & Publications $2,000 2370 Insurance Direct <-> Insurance Premium Total 2340 Seminars & Education $5,000 $1,000 $1,800 $7,500 $1,500 $10,000 $1,000 $45,000 $5,000 $1,000 $2,500 $800 $3,500 $500 $1,500 ($500) ($2,500) ($5,000) ($3,500) $76,100 2371 Self-Insurance <-> Insurance Deductible Total 2370 Insurance Direct $24,205 $24,205 2392 Consultive & Professional <-> To review process - Prosecutions for non compliance issues. Offsetting revenues are in POA <-> Stouffville Services to City of Pickering - $1,000 per month, plus time and equipment - Short term agreement of Fire Protection - Pending opening of the New Hall Total 2392 Consultive & Professional Total2ð71 Self-Insurance $1,854 $1,854 $25,000 $25,000 $50,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Visitors, Fire Marshal, Guests, Honoraria <-> Host Durham Regional Fire Chiefs <-> Host Durham Regional Mutual Aid <-> Host Durham Regional Training Officers $1,000 $412 $400 $200 15~ City of Pickering 2002 Background Information 2240 Fire Protection Run Date. 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> Host Durham Regional Fire Prevention Officers <-> Food for Emergency Situations <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen $200 $2,000 ($212) $4,000 2395 Memberships <-> Ontario Association of Fire Chiefs <-> Canadian Assoc. of Fire Chiefs (Chief and Deputy) <-> Durham Regional Fire Chiefs <-> Durham Regional Mutual Aid Association <-> Toronto Arson Task Force <-> Municipal Fire Prevention Officers Association <-> Municipal Fire Service Instructors Association <-> Canadian Safety Officers Association <-> WETT Memberships <-> NENA/APCO/IAFC Total 2395 Memberships $150 $200 $150 $225 $450 $230 $200 $150 $400 $330 $2.485 2396 Photo,Mapping,Printing <-> Colour Code Maps for Fire Apparatus <-> Misc. Printing <-> Printing Annual Report Total 2396 Photo,Mapping,Printing $1,000 $2,500 $1,000 $4,500 2435 Building Repairs & Maintenance <-> Lawn Spraying - 3 halls <-> Furnace and Air Conditioning Maintenance Contract <-> Standby Generators Maintenance Contract <-> Apparatus Doors Maintenance Contract <-> Air Compressor Maint. Contracts ( SCBA Refills) <-> Pump out of Hazardous Waste Tank at Station 6 <-> General Repairs <-> Garbage Packer Hall #6 <-> Heating & Air Conditioning Vent Cleaning <-> Door for Training Room - Station #4 <Deleted by T JQ> Lawn Spraying - 3 halls 2457 Vehicle-Repair & Maintenance <-> Pump, engine and aerial device repairs <-> Certification for Aerial Devices <-> PMVCI (periodic motor vehicle certification inspections) Total 2457 Vehicle-Repair & Maintenance Total 2435 Building Repairs & Maintenance $700 $6,695 $1,339 $4,635 $3,090 $1,030 $6,011 $1 ,200 $2,000 $2,500 ($700) $28,500 2478 Misc.Equipment Repairs & Maintenance <-> UHF Radio Licenses <-> Radio, Pagers, Sirens <-> Resuscitator Service Contract <-> SURPASS Alarm Repair Contract <-> SCBA Voice Amp $58,130 $2,060 $27,810 $88,000 $5,356 $2,678 $824 $515 $1,600 155 City of Pickering 2002 Background Information 2240 Fire Protection Run Date: 2/27/20022:05 PM Report Name Background Info. with Totals 2002 BUDGET <-> <-> Air cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Typewriter, copier, 'dictaphone service contract SCBA Repair parts Opticom Repairs Genesis Auto Resuscitation Service Contract General Repairs Recallibrate SCBA Test Stand Total2478 Misc.Equipment Repairs & Maintenance $1,236 $772 $1,545 $9.000 $9,270 $824 $6,230 $1.000 $40,850 <-> <-> <-> <-> <-> <-> 2678 Misc Equipment Rentals <-> Pagers: Chief, Deputy, TO. & F.P.O. ( $21 x 12 x 6 ) <-> Cell Phones Total 2678 Misc Equipment Rentals $2.000 $4,000 $6,000 5300 Stationery & Office Supplies <-> Supplies 5302 Forms <-> Forms Total 5300 Stationery & Office Supplies $8,000 $8,000 Total 5302 Forms $6,000 $6,000 5510 Utilities-Water <-> Water Total 5510 Utilities - Water $4,250 $4,250 5520 Utilities - Gas <-> Station 2, 4, 5, 6, Total 5520 Utilities - Gas $21,000 $21,000 5530 Utilities - Hydro <-> Station 2, 3, 4, 5, 6 5540 Utilities - Oil <-> Station 3 Total 5530 Utilities - Hydro $34,000 $34,000 Total 5540 Utilities - Oil $2,500 $2.500 5900 Gas. Oil, Tires Etc. <-> Amount reflects estimated actuals 5902 Misc. Equip. (under $300. <-> Flares and Barricade tape <-> Grass Fire Brooms <-> 30 Part Time Firefighter Emergency Response Lights <-> Rescue Supplies <-> Absorbal (Clay Pick-up) <-> Miscellaneous Supplies Total 5900 Gas, Oil, Tires Etc. $30,000 $30,000 7000 Emergency Sheltering <-> This provision is to provide emergency sheltering due to house fires. <-> Currently funded by Red Cross. Total 5902 Misc. Equip. (under $300. $360 $412 $3,000 $1,465 $4,635 $6,128 $16,000 $2,000 ($2.000) 156 City of Pickering 2002 Background Information 2240 Fire Protection Run Date' 2/27/2002 2:05 PM Report Name Background Info. with Totals 2002 BUDGET Total 7000 Emergency Sheltering Total. $8,266,086 Total Expenses Revenue 0000 SALE OF SERVICES - FIRE <-> Highway 401 related calls ( out of our area ). fire alarm inspections and reports, Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies. Total 0000 SALE OF SERVICES - FIRE 9990 Other Revenue <-> Re-im-bursement of training conducted by OPG Total 9990 Other Revenue Total. Total Revenues Net Expenses 151 $8,266,086 ($44,000) ($44,000) ($57,100) ($57,100) ($101,100) ($101,100) $8,164,986 2320-Roads , EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2407 Roads Repair & Mtce 2409 Highway Aids - Repair Main!. , 2435 Build Repairs & Mtce i 2457 Veh - Repairs & Maint ¡ 2478 Misc Equip Repairs ì 2678 Rental Misc Equip ! 5300 Stationary & Office Supplies i 5640 Small Tools I 5900 Gas, Oil Tires I 5902 Misc Equip & Tools (under $300) 1 , Total EXPENDITURES! REVENUES 9990 Other Revenue 9991 Misc. Roads Cap. Constr. I Total REVENUES Net City of Pickering 2002 Current Budget ( $ ) 20011 I YTD Actualsi I I i i 1,089,288! 103,9191 192,2221 18,0691 3461 4.6421 5741 4,6741 51,5661 11,6581 8221 I 1,860¡ 306! 979,147: 94,373: 129,080 160,1461 100,6941 °: 8281 I 1,9331 I 140,1351 2,435 3,088,7171 I ( 41,526) ( 38,097) ( 79,623)1 3,009,094 158 2001 INCREASE! I BUDGETi (DECREASE) I I , I 1,103,4401 I 80,00°1 I 248,5201 13,0001 1,0001 5,000; 150' 6,0001 92,200! 15,0001 1001 1,2601 300i 960,980: 107,700: 129,000: , 140,000: 87.650i 1 5151 400i i 2,000: 155,00°1 2,0601 3,151,2751 i ( 40,000) ( 40,000) ( 80,000)1 3,071,2751 137,937 o 43,504 ( 3,000) ( 500) °1 01 I ( 1,860)1 °1 01 °1 4751 01 2,2001 12.0001 o! oj 01 °1 ° 01 0 ° 190,7561 - o 13,000 13,0001 203,756 YTDActuaisasofDecember31,2001 Run Date 2127/2002 1140 AM RepOrt Name Current Budoet - 20021 % CHANGE BUDGET 2002 VS. 2001 1,241,377 80,000 292,024 10,0001 500 5,0001 I 1501 4,140 92,200 15,000 100 1,735 300 963,1801 119,7001 129,0001 I 140,0001 87,650 515 400 2,000 155,000 2,060 3,342,031 ( 40,000) ( 27,000) ( 67,000) 3,275,031 12.50% 0.00% 17.51% -23.08% -50.00% 0.00% 0.00% -31.00% 0.00% 0.00% 0.00% 37.70% 0.00% 0.23% 11.14% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6.05% 0.00% -32.50% -16.25% 6.63% 2320 Roads EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins, Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2407 Roads Repair & Mtce 2409 Highway Aids - Repair Main!. 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5640 Small Tools 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) Total EXPENDITURES REVENUES 9990 Other Revenue 9991 Misc. Roads Cap. Constr. Total REVENUES 1 Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET I I i I I I 1,103,440 80,000 248,520 13,000: ¡ 1,000 5,0001 150 6,0001 ¡ 92,2001 15,0001 100[ 1,2601 300! 960,9801 107,700 129,0001 140,0001 , 87,650i 515 400 2,000 155,000 2,060 3,151,2751 I ( 40,000) ( 40,000) ( 80,OOO) 3,071,275 159 2002 BUDGET 1 ,241 ,377 80,000 292,024 10,000 500 5,000 150 4,140 92,200 15,000 100 1,735 300 963,180 119,700 129,000 140,000 87,650 515 400 2,000 155,000 2,060 3,342,031 ( 40,000) ( 27,000) ( 67,000) 3,275,031 Run Date. 2127/200212:05 PM Report Name Three Year Budget Summary 2003 BUDGET ! i I 1,275,925! 80,OOO! , 299,6591 10,1501 5081 I 5,0751 1521 4,2021 93,5831 ! 15,2251 1021 1,761[ 3051 ! 977,628! 121,496[ 130,9351 142,1001 88,965' 523 406 2,030 157,325 2,091 3,410,1461 ( 40,600) ( 27,405) ( 68,O05) 3,342,141 2004 BUDGET 1,284,455 80,000 301,545 10,353 518 5,177 155 4,286 95.455 15,530 104 1,796 311 997,181 123,926 133,554 144,942 90,744 533 414 2,071 160,472 2,133 3,455,655 ( 41.412) ( 27,955) ( 69,367) 3,386,288 City of Pickering 2002 Background Information 2320 Roads Run Date. 2/27/2002205 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> (3) Term labourers (3600 hrs) <-> Winter Stand-by Total 1100 Salaries & Wages $1,162,137 $61,740 $17,500 $1,241,377 1200 Overtime <-> Winter Control <-> Special Events <-> Emergency Call-in <-> Contract Supervision & Misc. Overtime Total 1200 Overtime $60,000 $4,000 $8,000 $8,000 $80,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $292,024 Total 1400 Employer Contributions $292,024 1900 Uniforms <-> As per the Collective Agreement <Reduced by T JQ> Total 1900 Uniforms $13,000 ($3,000) $10,000 2110 Travel <-> Provision for mileage charges and meal allowances as per collective agreement <Reduced by T JQ> Total 2110 Travel $1,000 ($500) $500 2131 Cellular Phones <-> Pay cellular phone expenses for 5 staff Total2131 Cellular Phones $5,000 $5,000 2220 Subscriptions & Publications <-> Allowance for standards, regulations and legislation, reference materials Total 2220 Subscriptions & Publications $150 $150 2340 Seminars & Education <-> Safety Training for confined space entry - 9 staff <-> Job related seminars <-> Heavy Equipment training <-> Defensive Driving Course - 10 staff <Deleted by T JQ> Job related seminars Total 2340 Seminars & Education $540 $1,360 $3,000 $600 ($1,360) $4,140 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct $92,200 $92,200 2371 Self Insurance <-> Insurance Deductible Total 2371 Self Insurance $15,000 $15,000 2394 Recpt,Prom.&Sp.Ev.,Gen 160 City of Pickering 2002 Background Information 2320 Roads Run Date: 2127/2002205 PM Report Name: Background Info, with Totals 2002 BUDGET Total 2394 Recpt,Prom.&Sp.Ev.,Gen $100 $100 <-> Recpt, Promo 2395 Memberships <-> Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Supervisor, Roads/Roads Inspector <-> Ontario Assoc. of Road Supervisors (1) Supervisor, Roads <-> Durham Public Works Association (1) Supervisor, Roads <-> Ontario Good Roads Association (City Membership) (Increase from 2001) Total 2395 Memberships 2396 Photo,Mapping,Printing <-> Film and developing (Road Hazards, Pre-Construction pictures etc.) Total 2396 Photo,Mapping,Printing 2407 Roads-Repair & Maintenance <-> Granular A/Limestone <-> Asphalt incl. Asphalt Patching Program <-> Liquid Calcium Contract and Flake Calcium purchase <-> Winter Sand <-> Winter Salt <-> Topsoil and Sod <-> Culverts (partially offset by revenue) <-> Curb Cutting Contract (primarily offset by revenue) <-> Catchbasin Cleaning Contract <-> Storm Septor Manhole Cleaning Contract (completion of 2000 contract) <-> Large & Small Equipment Rentals <-> Easement Charges <-> Catchbasin and Manhole Repair Materials <-> Storm Sewer Repairs (Repairs required as determined by video inspection program) <-> Sewer Flushing and Inspection Program - the amount budgeted will translate into another 8,000 m of sewers being cleaned and inspected - Fourth year of the program <-> Shared Road Maintenance (boundary roads) <-> Neighbourhood Issues (grading, fencing, retaining walls, disposal of illegally dumped waste) <-> Miscellaneous Items (hardware, lumber, concrete, consultants, testing etc.) <-> Sidewalk maintenance supplies (concrete, formwork, expansion joint material) <-> Bridge and Structures needs analysis (partial update done in 2000) (Legislated requirement) . Total 2407 Roads-Repair & Maintenance 2409 Highway Aids-Repair & Maintenance <-> CN/CP Railroad Signal Charges <-> Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS (increase due to additional signals in 2001) <-> Misc. signs incl. hardware & posts <-> Line Painting and Street Print Contract and purchased materials Total 2409 Highway Aids-Repair & Maintenance 2435 Building Repairs & Maintenance <-> Share of Overhead for Municipal Garage (Includes Cross Charge) 161 $330 $75 $130 $1,200 $1,735 $300 $300 $149,350 $93,000 $66,950 $30,000 $350,000 $8,240 $20,600 $12,360 $12,875 $5,000 $50,000 $6,200 $12,360 $70,000 $16,000 $3,090 $10,300 $8,755 $30,600 $7,500 $963,180 $27,450 $24,000 $32,500 $35,750 $119,700 $129,000 City of Pickering 2002 Background Information 2320 Roads Run Date: 2/27/20022:05 PM Report Name: Background Info with Totals 2002 BUDGET Total 2435 Building Repairs & Maintenance 2457 Vehicle-Repair & Maintenance <-> Repair and maintenance of (19) Roads Division Licensed vehicles Total 2457 Vehicle-Repair & Maintenance 2476 Off Mach/Eqpt-Rprs & Maintenance <-> Repairs to misc. office equipment Total 2476 Off Mach/Eqpt-Rprs & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> (Off road equipment and non licensed vehicles, chainsaws etc.) Total 2478 Misc.Equipment Repairs & Maintenance 2678 Misc Equipment Rentals <-> Items not used for specific road Construction of maintenance operations. Pagers for Road Staff during winter control. ' 5300 Stationery & Office Supplies <-> Misc. stationary supplies Total 2678 Misc Equipment Rentals Total 5300 Stationery & Office Supplies 5640 Small Tools <-> Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 5640 Small Tools 5900 Gas, Oil, Tires Etc. <-> Operation of Road Division Vehicles and Equipment (diesel and gasoline) Increase reflects 2000 estimated actuals. Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> Sundry consumable items such as tape measures, survey stakes, spray paint, cameras, batteries Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9990 Other Revenue <-> Revenue from Curb Cuts and Driveway Entrances Total 9990 Other Revenue 9991 Misc. Roads CaD. Constr. <-> Audley Road - Granualar Alculvert replacement/ditching <-> Westney Road - GranularAiculvert replacement/ditching <-> Seventh Concession Road - Granular Alshouldering/culvert replacement/ditching <-> Eighth Concession Road - Ditching <Deferred by T JQ> Audley Road and Seventh Concession Road Total 9991 Misc. Roads Cap. Constr. Total. 162 $129,000 $140,000 $140,000 $100 $100 $87,550 $87,550 $515 $515 $400 $400 $2,000 $2,000 $155,000 $155,000 $2,060 $2,060 $3,342,031 $3,342,031 ($40,000) ($40,000) ($17,000) ($17,000) ($30,000) ($10,000) $47,000 ($27,000) ($67,000) City of Pickering 2002 Background Information 2320 Roads Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Total Revenues Net Expenses ($67,000) $3,275,031 163 City of Pickering 2002 Current Budget ( $ ) 2290 Mun. Prop. & Ena. & Admin. 20011 I YTD ActualSI EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) Total EXPENDITURES I REVENUES 1430 Sale of Services - Public Works Total REVENUES Net I I I I I i i ! 576,6011 20,7951 106,1351 01 I 1,096¡ 2,5251 4,1301 5081 5,6681 ! ¡ 1,1331 01 I 7,102! 2381 1,947! 2791 4,732! 2861 I 111 ! 01 6,6831 5221 I 2,8351 1,300! 744,625/ I ( 13.210)1 ( 13.210)1 1 731,4151 164 2001¡ INCREASE I BUDGET! (DECREASE)! ¡ I ! 1 653,1971 34,677 20,0001 ( 5,000) 141,370 13,965 500, 8501 1,0001 01 1,6001 o! 4,5001 ( 500)1 5751 of 7,605i (4,610)1 , , 2,4601 01 6,0001 01 7,660: 01 4251 ( 225)1 , 2,5951 2001 700! (400) 2,2001 01 6001 ( 200)1 0: O¡ 501 01 I 01 I 01 0 25 38,782/ 5,0001 1 5001 6,0001 5251 865,0621 ( 1,000)j ( 1,000)/ - 0 0/ 1 38,7821 864,062 YTD Actuals as of December 31,2001 Run Date' 212712002 1140 AM Report Name Current Budget 2002/ % CHANGE BUDGET 2002 VS. ?001 687,874 15,000 155,335 1,350 1,0001 1,600 4,0001 575 2,995 2,460 6,0001 7,660 200 2,795 300 2,200 400 0 50 5.000 500 6,000 550 903,844 ( 1,000) ( 1.000) 902.844 5.31% -25.00% 9.88% 170.00% 0.00% 0.00% -11.11% 0.00% -60.62% 0.00% 0.00% 0.00% -52.94% 7.71% -57.14% 0.00% -33.33% 0.00% 0.00% 0.00% 0.00% 0.00% 4.76% 4.48% 0.00% 0.00% 4.49% City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2290 Mun. Prop. & Eng. & Admin. EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) I Total EXPENDITURES! REVENUES 1430 Sale of Services - Public Works Total REVENUES Net 2001 BUDGET 2002 BUDGET 653,197! 20,0001 I 141,370 5001 1,000 1,600 4,500 575 7,6051 2,4601 6,0001 7,6601 425; I 2,5951 700[ 2,200 6001 I 50! I 5,000 500 6,000 525 865,0621 687,874 15,000 155,335 1,350 1,000 1,600 4,000 575 2,995 2,460 6,000 7,6601 I 200 2,795 300 2,200 400 50 5,000 500 6,000 550 90,3,844 ( 1,000) ( 1,000)1 I 864,062 ( 1,000) ( 1,000) 902,844 165 Run Date: 2/2712002 12:05 PM RepOrt Name Three Year 8udget Summary 20031 BUDGET/ I I 707,3461 20,000' 160,743! 1,370i 1,0151 , 1,6241 4,0601 5841 3,0401 2,4971 6,090; 7,775: 2031 2,8371 I 3051 2,2331 406i I 511 5,075[ 5081 6,0901 5581 934,4101 ( 1,015) (1,015) 933,395 2004 BUDGET 730,250 20,000 165,805 1,397 1,035 1,656 4,141 596 3,101 2,547 6,212 7,931 207 2,894 311 2,278 414 52 5,177 518 6,212 569 963,303 J I ( 1,035) ( 1,035) 962,268 City of Pickering 2002 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date: 2127/20022:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages 1200 Overtime <-> Design and Construction <-> Traffic and Street-lighting Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1800 Conferences <-> Conference for Administrative Assistant <-> Ontario Association of Landscape Architects - Attendance is required to maintain certification <-> Ontario Parks Association Trade Show <Deleted by T JQ> Conference for Administrative Assistant <Deferred by T JQ> Ontario Parks Association Trade Show Total 1800 Conferences ,i 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2110 Travel 2131 Cellular Phones <-> Cell phone expenses for 6 staff Total2131 Cellular Phones 2220 Subscriptions & Publications <-> Reference material, standards, regulations, Autocad publications, safety legislations Total 2220 Subscriptions & Publications 2340 Seminars & Education <-> Training & development. Business related seminars and worksAQps - various <-> Training for confined space entry - 3 staff <-> Ontario Association of Landscape Architects - Examinations <-> Municipal Engineers Association - Sewer Design Course <-> Municipal Engineers Association - Watermain Design Course <-> T.J. Mahoney Road School <-> University of Toronto - Traffic Engineering Course <-> C.So Anderson Road School - Municipal Legislation & Legal Responsibilities <-> OACETT Certification Examination and Pre-Examination Course <-> Autodesk Workshop <Deleted by T JQ> Business related seminars and workshops 166 $687,874 $687,874 $10,000 $5,000 $15,000 $155,335 $155,335 $500 $1,350 $500 ($500) ($500) $1,350 $1,000 $1,000 $1,600 $1,600 $4,000 $4,000 $575 $575 $1,500 $180 $600 $750 $750 $750 $825 $750 $400 $240 ($1,500) City of Pickering 2002 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date: 2127/2002 2:05 PM Report Name. Background Info with Totals 2002 BUDGET <Deleted by T JQ> <Deleted by T JQ> <Deleted by T JQ> Sewer Design Course Watermain Design Course T.J. Mahoney Road School Total 2340 Seminars & Education ($750) ($750) ($750) $2,995 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct $2,460 $2,460 2371 Insurance Direct Payment <-> Insurance Deductible Total2371 Insurance Direct Payment $6,000 $6,000 2392 Consultive & Professional <-> Consulting services for reports on stormwater, computer modeling, materials testing <-> Centralized Collision Reporting Program (shared services with Region of Durham) <-> Preparation of Reference Plans for land conveyance purposes. Total 2392 Consultive & Professional 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Durham Region Public Works Officials <-> Utilities Coordination meetings . <-> Misc. meetings <Deleted by T JQ> Misc. meetings $2,060 $2,600 $3,000 $7,660 Total 2394 Recpt,Prom. & Sp.Ev.,Gen $125 $75 $225 ($225) $200 2395 Memberships <-> Association of Professional Engineers of Ontario (1) Division Head <-> Association of Technicians and Technologists (6) Supervisor, Municipal Works /Construction Inspector/Construction & Design Technician/Traffic & Waste Management Coordinator/Traffic Technician/Design Technician <-> Durham Public Works Association (1) Supervisor, Municipal Works <-> Municipal Engineers Association (1) - Division Head <-> Assoc. of Municipal Clerks & Treas. (1) - Administration Supervisor <-> Institute of Traffic Engineers (2) - Traffic & Waste Management Coordinator/Traffic Technician <-> Autodesk User Group International (AUGI) (2) Engineering Design & Systems Coordinator <-> Greater Toronto Transportation Conference (1) - Traffic & Waste Management Coordinator <-> Ontario Association of Landscape Architects <-> Ontario Municipal Management Institute - Supervisor, Municipal Works <-> Association of Road Supervisors - Construction Inspector/Coordinator <-> Ajax-Pickering Toastmasters Club - Traffic Technician Total 2395 Memberships $145 $930 $130 $70 $235 $470 $125 $200 2396 Photo,Mapping,Printing <-> Film & developing <-> Neighbourhood Traffic Watch Letterhead <Deleted by T JQ> $150 $75 $165 $100 $2,795 Total 2396 Photo,Mapping,Printing $300 $100 ($100) $300 2457 Vehicle-Repair & Maintenance 167 City of Pickering 2002 Background Information 2290 Mun. Prop. & Eng. & Admin. Run Date. 2127/2002 2.05 PM Report Name Background Info. with Totals 2002 BUDGET <-> Repairs to division utility vehicles: (3) Total 2457 Vehicle-Repair & Maintenance $2,200 $2,200 2478 Misc.Equipment Repairs & Maintenance <-> Cameras, cellular phones, radar gun and Traffic Counting Classifier. Replacement of rechargeable battery packs for the above equipment Total 2478 Misc.Equipment Repairs & Maintenance $400 $400 2678 Misc Equipment Rentals <-> Miscellaneous Rentals Total 2678 Misc Equipment Rentals $50 $50 5300 Stationery & Office Supplies <-> Includes plotter pens and accessories, bond roll paper, mylar stock, day to day stationary and office supplies, print cartridges for colour printer and black printers, folders and tabs. $5,000 Total 5300 Stationery & Office Supplies $5,000 5302 Forms <-> Various forms such as road occupancy permits, receipts and materials testing Total 5302 Forms 5900 Gas, Oil, Tires Etc. <-> For Division's vehicles. $500 $500 Total 5900 Gas, Oil, Tires Etc. $6,000 $6,000 5902 Misc. Equip. (under $300. <-> Various sundry items such as spray paint, small tools, <-> Smart Tool - 4' level Total 5902 Misc. Equip. (under $300. Total. $250 $300 $550 $903,844 Total Expenses Revenue $903,844 0000 SALE OF SERVICES-PUB WK <-> Miscellaneous charges Total 0000 SALE OF SERVICES-PUB WK Total. ($1,000) ($1,000) ($1,000) Total Revenues Net Expenses - ($1,000) $902,844 168 City of Pickering 2002 Current Budget ( $ ) YTO Actuals as of December 31,2001 2132 Property Maintenance Run Date 212712002 11 '40 AM Reoon Name: Current 8udget 2002 % CHANGE BUDGET 2002 VS. 2001 20011 I YTD Actuals! I I 200111 INCREASE! BUDGET (DECREASE)! I , I 173,5141 10,000 38.540 1,000 5001 1 100! 50,0001 2,0001 5,OOOj 7,000 5,0001 20,0001 10,0001 5001 323,1541 I ( 5,000)1 ( 5,000)1 EXPENDITURES 1100 Salaries & Wages 1200 Overtime I 149.2721 14,9891 ! 27.8841 I 7161 3861 301 47,5901 1,9201 I 9,8981 11,0791 2,1591 7,1561 11,6731 , 341 284,786: ! ( 150)1 ( 150)1 8,881 0 3,979 360 0 ! 182,395 10,000 42,519 1.360 500 100 50,000 2,000 5,000 7,000 5.000 10,000 10,000 500 326,3741 5.12% 0.00% 10.32% 36.00% 1400 Employer Contributions 1900 Uniforms 2131 Telephones 2340 Seminars & Education 2437 Tree Maintenance 0.00% 0.00% 0.00% 0.00% I I 2438 Lighting & Repair Main!. j 2457 Veh - Repairs & Maint i 2478 Mise Equip Repairs I 2482 Grounds Upkeep I 2678 Rental Mise Equip I 5900 Gas, Oil Tires i I 5902 Mise Equip & Tools (under $300) j Total EXPENDITURES¡ I I i Total REVENUES! i ¡ 01 0 01 O! 01 01 ( 10,000)1 01 01 3,220! 0.00% 0.00% 0.00% -50.00% 0.00% 0.00% 1.00% REVENUES 9990 Other Revenue 01 01 I 3,2201 ( 5,000) ( 5,000)1 0.00% 0.00% I 284,6361 i 318,1541 , Net 321 .374 1.01% - 169 2132 Property Maintenance EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2131 Telephones 2340 Seminars & Education 2437 Tree Maintenance 2438 Lighting & Repair Maint. ! 2457 Veh - Repairs & Maint I 2478 Mise Equip Repairs ! 2482 Grounds Upkeep ! 2678 Rental Mise Equip ! 5900 Gas, Oil Tires i 5902 Mise Equip & Tools (under $300) I Total EXPENDITURESI I I ¡ I Total REVENUESI REVENUES 9990 Other Revenue Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 2002 BUDGET i ! I 173,514 10,000 38,5401 I 1,000 5001 1001 50,000 2,000 5,000 7,0001 5,0001 20,0001 10,0001 500! 323,1541 I ( 5,000)1 ( 5,000)1 ( 5,000) ( 5,000)1 182,395 10,000 42,519 1,360 500 100 50,000 2,000 5,0001 7,000' 5,000 10,000 10,000 500 326,3741 i I 318,154 321,374 170 Run Date: 2/271200212:05 PM Report Name Three Year Budget Summary 2003 BUDGET I I 187,8861 10,0001 43,733i 1,3801 5081 1021 50,750¡ 2,0301 5,0751 7,1051 5,0751 , 10,1501 10,1501 5081 334,452, J ( 5,075)1 ( 5,075)1 ! 329,377 2004 BUDGET 189,217 10,000 44,027 1,408 518 104 51 ,765 2,071 5,177 7,247 5,177 10,353 10,353 518 337,935 ( 5,177) ( 5,177) 332,758 II City of Pickering 2002 Background Information 2132 Property Maintenance Run Date: 2/27/2002 205 PM Report Name' Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> Winter Control <-> Emergency Call-in <-> City Events Total 1100 Salaries & Wages $182,395 $182,395 Total 1200 Overtime $6,000 $1,000 $3,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $42,519 Total 1400 Employer Contributions $42,519 1900 Uniforms <-> As per the Collective Agreement 2131 Cellular Phones <-> Decrease reflects estimated actuals. $1,360 $1,360 Total 1900 Uniforms 2340 Seminars & Education <-> Cover workshops, seminars & safety education (WHMIS) Total 2340 Seminars & Education $500 $500 Total2131 Cellular Phones 2437 Tree Maintenance <-> For pruning and removal of dead and dangerous trees -- reflects the need to maintain mature trees. $100 $100 $50,000 Total 2437 Tree Maintenance 2438 Lighting Repair & Maint. <-> To cover maintenance costs of walkway, morality lights Total 2438 Lighting Repair & Maint. $50,000 2457 Vehicle-Repair & Maintenance <-> 'A' Service <-> 'B' Service <-> Major Repairs $2,000 $2,000 2478 Misc.Equipment Repairs & Maintenance <-> Significant equipment failure costs due to aging equipment Total 2478 Misc.Equipment Repairs & Maintenance Total 2457 Vehicle-Repair & Maintenance $1,500 $1,000 $2,500 $5,000 2482 Grounds Upkeep <-> Maintenance costs of sidewalk, boulevard, and walkway, Misc. repair (sod,fence) Total 2482 Grounds Upkeep $7,000 $7,000 2678 Misc Equipment Rentals <-> Rental of equipment for specific length of time as required. <Reduced by T JQ> $5,000 $5,000 5900 Gas, Oil, Tires Etc. Total 2678 Misc Equipment Rentals $20,000 ($10,000) $10,000 171 City of Pickering 2002 Background Information 2132 Property Maintenance Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> For vehicles and equipment 5902 Misc. Equip. (under $300.) <-> First Aid and Safety supplies (replacement), Small hand tools (replacement) Total 5902 Misc. Equip. (under $300.) Total. Total 5900 Gas, Oil, Tires Etc. $10,000 $10,000 $500 $500 $326,374 Total Expenses $326,374 Revenue 9990 Other Revenue <-> Summer and Winter maintenance at Police Station Total 9990 Other Revenue Total. ($5,000) ($5,000) ($5,000) Total Revenues Net Expenses ($5,000) $321,374 172 2325 Street Liahts EXPENDITURES i 2478 Mise Equip Repairs I 5530 Utilities - Hydro i Total EXPENDITURES; Net ¡ i , \ City of Pickering 2002 Current Budget ( $ ) 2001¡ 1 YTD Actualsi ! ! 124.6181 361,7751 486.3921 486,3921 173 2001! INCREASE; BUDGET! (DECREASE)! I I 170,0001 336,0001 506,0001 I 506,0001 I ( 25,000)1 01 ( 25,000)1 ( 25,000)1 ¥TD Actuals as of December 31,2001 Run Date 2127/2002 1140 AM RepOrt Name Current Budae! 2002 % CHANGE BUDGET 2002 VS. ?nO1 145,000 336,0001 481,0001 481,0001 -14.71% 0.00% -4.94% -4,94% 2325 Street Lights EXPENDITURES 2478 Mise Equip Repairs 5530 Utilities - Hydro Net I i Total EXPENDITURES! City of Pickering 2002 to 2004 THREE YEAR FORECAST($) ! 2001 BUDGET 2002 BUDGET 170,000 336,000, 506,0001 145,000 336,000 481,0001 1 506,0001 481,000 17~ Run Date: 2127/2002 12:05 PM Report Name: r'hree Year Budget Summary 2003 BUDGET 147,1751 341,0401 488,215: I 488,215¡ 2004 BUDGET 150,119 347,861 497,980 497,980 City of Pickering 2002 Background Information 2325 Street Lights Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 2478 Misc.Equipment Repairs & Maintenance <-> Monthly repairs on existing streetlights by Veridian, including labour, vehicle, material costs for replacements and U/G cable repairs. <-> Streetlight Patrols (provided by City Parking Control Officer) ($1,400 X 12 months) <-> Veridian connections pole replacement program that affects existing streetlights. Brock Road (Bayly to Montgomery Park), Kingston Road (Altona to Fairport), Misc. locations (TBA by Veridian) $113,200 $16,800 $15,000 Total 2478 Misc.Equipment Repairs & Maintenance $145,000 5530 Utilities - Hydro <-> Monthly bill for streetlight energy charges Total 5530 Utilities - Hydro Total. $336,000 $336,000 $481,000 Total Expenses $481,000 Revenue Total Revenues Net Expenses $481,000 175 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2430 Solid Waste Run Dale: 2127120023:51 PM Reoort Name Current Buccel - 20011 2001¡ INCREASE! 20021 % CHANGE I YTD ActualS¡ BUDGET! (DECREASE) BUDGET! 2002 VS. ! ?OO1 EXPENDITURES ¡ I i I I 2210 Advertising ! 8,1311 15,0001 4,000 19,0001 26.67% I 2393 Recycling Collection I 9,0631 10,5001 240,000 250,500 2285.71% I 2397 Compost Collection I 273,3811 300,279T 20,045 320,324 6.68% 2398 Garbage Collection ¡ 1,196,9431 1,104,7781 (25,181) 1,079,597¡ -2.28% ¡ Total EXPENDITURESi 1,487,5181 1,430,5571 238,8641 1,669,421 i 16.70% I ' Net ¡ 1,487,5181 1,430,5571 238,8641 1,669,4211 16.70% 176 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2430 Solid Waste Run Date: 212712002 3:53 PM Report Name: Three Year Budget Summary 2001i 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I I I 2210 Advertising 15,000 19,000 19,285 19,671 2393 Recycling Collection 10,500 250;500 254,2581 259,343 2397 Compost Collection 300,2791 320,324 325,1291 331,632 2398 Garbage Collection : 1,104,7781 1,079,597 1,095,7911 1,117,707 Total EXPENDITURES! 1.430,5571 1,669,421 1,694.4631 1,728,353 : Net I 1.430,5571 1,669,421' 1,694.463! 1,728,353 1,.,..., , (, City of Pickering 2002 Background Information 2430 Solid Waste Run Date: 2/27/2002 350 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 2210 Advertising <-> Waste management calendar production, printing, delivery <-> Non-compliance tags <-> Pilot Programs/new initiative promotional activities Total 2210 Advertising 2393 Recycling Collection <-> Purchase of blue boxes <-> Com poster Subsidies <-> New Kraft bag initiative <-> Phase I -- Waste Diversion Pilot Program (Jan 1 - Mar 31 - Amberlea Area) <-> Phase I -- Second Stage -- Waste Diversion Pilot Program (April 1 - Dec 31 - extension of Ptiase I ) Total 2393 Recycling Collection 2397 Compost Collection <-> Curbside (25 collections x 85 tonnes/collection x $146.35/tonne) + G.S.T. Total 2397 Compost Collection 2398 Garbage Collection <-> Curbside Contract (12 mths. x 1675 tonnes/month x $50.76/tonne) + G.S.T. <-> Bulk Container Contract (34 service stops x 52 weeks x 10.60/service stop) + G.S.T. <-> White Goods (12 months x avg. 15 tonnes/month x 50.76/tonne) + G.S.T. Total 2398 Garbage Collection Total. Total Expenses Revenue Total Revenues Net Expenses - 178 $12,000 $2,000 $5,000 $19,000 $500 $10,000 $15,000 $75,000 $150,000 $250,500 $320,324 $320,324 $1,050,884 $19,303 $9,410 $1,079,597 $1,669,421 $1,669,421 $1,669,421 2718 Parks EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2131 Telephones 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2395 Memberships 2396 Photo, Mapping, Printing 2429 Parks Repairs & Maintenance 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Mise Equip Repairs 2482 Grounds Upkeep 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5510 Utilities - Water 5530 Utilities - Hydro 5900 Gas, Oil Tires 5901 Fertilizer, Grass Etc. 5902 Mise Equip & Tools (under $300) 8960 Taxes Tenant Total EXPENDITURES! REVENUES 9990 Other Revenue 9930 Rentals Total REVENUES Net City of Pickering 2002 Current Budget ( $ ) . 20011 YTD Actuaisl i ¡ I I 892,9161 25,082! 138,791 i 11,6201 1,603, 6471 23,052: 6,176, 7181 i 80: 36,250) 54,909; 45,054' 40,027: 153,085\ 21,7251 7871 I 14,0731 59,1431 57,777] 25,5231 6,600! 93,943! 1,709,582! I I 1 ( 2,435) ( 5.219) ( 7.654)1 1,701,928 179 2001 i INCREASE! BUDGETi (DECREASE)! t I I I I ¡ 934,8031 41,783 30,000 0 202,610 19,846 5,015 140 2,5001 01 3,0001 ( 1,500)' 25,3501 01 5,0001 01 600! O¡ 2001 25,0001 50,0001 40,0001 42,0001 117,0001 32,5351 500! i 01 01 , Oi I 01 01 1,500! 5,000! 01 I OJ 1 01 0 6,0001 32,OOO! 58,5001 30,0001 8,0001 215,6491 1,866,2621 01 0 ( 34,049) 32,7201 01 ( 6,600) ( 6,600)1 i 1,859,662! - 0 0 01 - 32,720 YTD Actuals as of December 31,2001 Run Date. 2127i20021140 AM Report Name' Current Budget 2002! % CHANGE BUDGET! 2002 VS. ¡ ?nn1 976,5861 30,000 222,456 5,1551 2,5001 I 1,5001 25,350' 5,000 6001 2001 25,0001 50,0001 I 40,000 42,0001 118,500 37,535 500 6,000 32,000 58,500 30,000 8,000 181,600 1,898,982 0 ( 6,600) ( 6,600) 1 ,892,382 4.47% 0.00% 9.80% 2.79% 0.00% -50.00% -- 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.28% 15.37% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -15.79% 1.75% 0.00% 0.00% 0.00% 1.76% 2718 Parks EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2131 Telephones 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2395 Memberships 2396 Photo, Mapping, Printing 2429 Parks Repairs & Maintenance 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Mise Equip Repairs 2482 Grounds Upkeep 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5510 Utilities - Water 5530 Utilities - Hydro 5900 Gas, Oil Tires 5901 Fertilizer, Grass Etc. 5902 Misc Equip & Tools (under $300) 8960 Taxes Tenant Total EXPENDITURES I REVENUES 9930 Rentals Total REVENUES Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET : 934,803 30,0001 202,6101 1 5,0151 2,5001 3,0001 25,3501 5,0001 6001 2001 25,OOOj 50,OOO! 40,OOO! 42,OOO¡ 117,0001 32,5351 500 6,0001 32,000 58,500 30,000 8.000 215.649 1,866,2621 ! ! I i I I ( 6,600)1 ( 6.600) 1,859.662 180 2002 BUDGET 976,586 30,000 222,456 5.155 2.500 1,500 25.350 5.000 600 2001 25,000 50,000 40,0001 42,000 118.500 37,535 500 6.000 32,000 58,500 30,000 8,000 18-1,600 1,898,982 ( 6,600) ( 6,600) 1,892,382 Run Date' 21271200212:05 PM Report Name: Three Year Budget Summary 20031 I BUDGET! I 999,3951 30,000: 227,496 [ 5,232! 2,538[ 1,523! 25,730¡ 5,075¡ 6091 i 2031 25,3751 50,750! 40,600! 1 42,6301 120,278 38,0991 508 6,0901 32,480 59,378 30,450 8,120 184,324 1,936.8831 ( 6,699) ( 6,699)1 I 1.930,1841 2004 BUDGET 1,033,588 30,000 235,053 5,337 2,589 1,553 26,245 5,177 621 207 25,883 51 ,765 41,412 43,483 122.684 38,861 518 6,212 33,130 60,566 31,059 8,282 188,010 1,992,235 ( 6,833) ( 6,833) 1,985,402 Cit~ of Pickering 2002 Background Information 2718 Parks Run Date: 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer from Don Beer Arena - 2715 (35% of 3 Maintenance Workers salaries) <-> Transfer from Rec. Complex - Arenas - 2735 (35% of 1 Maintenance Worker salary) Total 1100 Salaries & Wages $916,394 $45,144 $15,048 $976,586 1200 Overtime <-> Winter Control <-> Special Events <-> Emergency Call-in <-> Park Lighting Total 1200 Overtime $18,000 $9,000 $1,500 $1,500 $30,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $222,456 Total 1400 Employer Contributions $222,456 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms $5,155 $5,155 2131 Cellular Phones <-> Cellular Phones for 3 staff Total2131 Cellular Phones $2,500 $2,500 2340 Seminars & Education <-> Cost of attendance for seminars, correspondence education and specialized training/certification. Confined space entry. (12 Staff) Equipment training & safety seminars. Defensive driving courses (Health & Safety) <Reduced by T JQ> $3,000 Total 2340 Seminars & Education ($1,500) $1,500 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct $25,350 $25,350 2371 Self Insurance <-> Insurance Deductible Total.2~71 Self Insurance $5,000 $5,000 2395 Memberships <-> International Society of Arboculture <-> Ontario Parks Association <-> Ontario Turfgrass Association <-> Miscellaneous Total 2395 Memberships $110 $320 $100 $70 $600 2396 Photo,MaDPing,Printing <-> Film for taking photos for insurance claims Total 2396 Photo,Mapping,Printing $200 $200 2429 Parks Repairs & Maintenan <-> To cover maintenance costs of outdoor lighting (parks, walkways) $25,000 181 i City of Pickering 2002 Background Information 2718 Parks Run Date: 2/27/2002 205 PM Report Name: Back9round Info with Totals 2002 BUDGET Total 2429 Parks Repairs & Maintenan $25,000 2435 Building Repairs & Maintenance <-> Caretaking supplies <-> Misc. Building supplies <-> Contracted repairs <-> Snow Removal <-> Share of Overhead for Municipal Garage ( Includes Cross Charge) Total 2435 Building Repairs & Maintenance $1,000 $6,000 $2,000 $3,000 $38,000 $50.000 2457 Vehicle-Repair & Maintenance <-> A Service <-> B Service <-> Major Repairs (trucks) Increase reflects the higher cost of repairs due to an aging Total 2457 Vehicle-Repair & Maintenance $11,500 $6,000 $22,500 $40,000 2478 Misc.Equipment Repairs & Maintenance <-> to cover repairs to large and small equipment (off road) Higher repairs due to older equipment. $42,000 Total 2478 Misc.Equipment Repairs & Maintenance $42,000 2482 Grounds Upkeep <-> Ball Diamonds (infield material & mound clay) <-> Fencing (walkways, tennis courts and baseball backstops) <-> Topsoil and Sod (including top dressing sports fields) <-> Lumber <-> Snow Removal (contracted out) <-> Flowers <-> Shrubs and Trees <-> Misc. Supplies (including waste disposal fees) <-> Weed Spraying (contracted out) <-> Concrete <-> Wells (rental properties) <-> Recycled asphalt Total 2482 Grounds Upkeep $15,000 $16,000 $17,000 $10,000 $5,000 $15,000 $3,000 $10,000 $11,000 $10,000 $1,500 $5,000 $118,500 2648 Rec. Building Rentals <-> Brougham Park Total 2648 Rec. Building Rentals $35 $35 2678 Misc Equipment Rentals <-> Portable Washrooms <-> Vehicles (2) <.> Power tools and equipment (generators, augers) <.> Chlorinators for rental property wells <.> Equipment for winter control Total 2678 Misc Equipment Rentals $15,000 $10,000 $2,000 $500 $10,000 $37,500 5300 Stationery & Office Suppl <-> Provide staff with necessary stationary, pens, pencils, etc. Total 5300 Stationery & Office Suppl 5510 Uti lities - Water $500 $500 182 City of Pickering 2002 Background Information 2718 Parks Run Date: 2/27/2002 205 PM Report Name: Background Info with Totals 2002 BUDGET <-> Increase due to additional facilities ( spray pad and park irrigation) Total 5510 Utilities - Water $6,000 $6,000 5530 Utilities - Hydro <-> Increase due to additional walkway and park lighting Total 5530 Utilities - Hydro 5900 Gas, Oil, Tires Etc. <-> For vehicles and equipment Total 5900 Gas, Oil, Tires Etc. 5901 Fertilizer,Grass Seed,Weed <-> Fertilizer <-> Seed <-> Miscellaneous (Grub control, etc.) Total 5901 Fertilizer,Grass Seed,Weed 5902 Misc. Equip. (under $300. <-> Roller brushes, blades for chipper, flail mower and ball diamond drag, sundry items, cameras. Tree maintenance equipment (small hand tools). First Aid supplies, 45 gallons drums, wheelbarrows, locks for gated watercovers etc. Total 5902 Misc. Equip. (under $300. 8960 Taxes - Tenant <-> Property Taxes on leased properties - Hydro Corridor, TRCA and Region of Durham Total 8960 Taxes - Tenant Total. Total Expenses Revenue 9930 Rentals - User Fees <-> 6 Tournaments @ $500 each. Fee applies to following parks - Kinsmen, Dunmoore, Rick Hull, Amberlea, Forestbrook, Major Oaks, Centennial <-> User Fees - Hydro Costs Tennis Courts - $200 per count per season. Fee applies to following courts - Sandy Beach, Dunmoore, Rosebank, Amberlea, Glendale, Maple Total 9930 Rentals - User Fees Total. Total Revenues Net Expenses 183 $32,000 $32,000 $58,500 $58,500 $15,000 $1,500 $13,500 $30,000 $8,000 $8,000 $181,600 $181,600 $1,898,982 $1,898,982 ($3,000) ($3,600) ($6,600) ($6,600) ($6,600) $1,892,382 2315 Municipal Garaae EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 5903 Shop Supplies 9954 Netted Revenue I Total EXPENDITURESI REVENUES 9990 Other Revenue 9916 Vending Machines 9000 Misc. Revenue Net Total REVENUES! I 1 City of Pickering 2002 Current Budget ( $ ) 2001¡ YTD Actuals: ¡ 396.2521 18,3461 64,923! 14,992! 173: i 439: 6441 277: 1.566i 7,1561 10,7851 212: 88,303; 2,311 i 7.967 0: 1,659' 9811 16,927, 53,1431 ; 2,882! 2,2071 4,9611 I 12,8301 ( 526,059)1 183,8771 ! I I 0 ( 324) ( 135)1 ( 459)1 I 183,4181 18~ 2001¡ INCREASE! BUDGET (DECREASE) ! I i I 440,1691 (84,218)1 12,500! 2,5001 95,0601 ( 13,080) 8,000 01 1 125i 751 1 800! 4801 1001 4,480¡ 8,OOO! 10,400: 400i 87,6001 3,OOO! 7,0001 200: 1,OOO! 1,0001 12,0001 57,0001 2,000 3,0001 , 1,7001 6,000 ( 636,014) 126,0001 0 ( 500)1 o! ( 500)1 125,500 ( 200)! I 33,5201 01 ( 280)1 O! ( 800)1 2,2001 ( 1,000)1 ( 1,000): Oi I 250i 01 , 2,0001 3,0001 0 01 300 1,000 229,914 -H4,1811 ( 229,500) ( 100) 0 ( 229,600)1 I ( 55,419) YTO Actuals as of December 31,2001 Run Dale 2127/2002 11 :40 AM Report Name Current Budge! 2002; % CHANGE BUDGET! 2002 VS. I ?nn1 01 355,951 15,0001 81,980 8,0001 2°°1 6°°1 34,000 100 4,200 8.000 9,6001 400 89,800 2,000 6,000 200 1,250 1,000 14,000 60,000 2,000 3,000 2,000 7,000 ( 406,100) 300,181 ( 229,500) ( 600) o ( 230,100) 70,081 -19.13% 20.00% -- -13.76% 0.00% 60.00% -25.00% 6983.33% 0.00% -6.25% 0.00% -7.69% 0.00% 2.51% -33.33% -14.29% 0.00% 25.00% 0.00% 16.67% 5.26% 0.00% 0.00% 17.65% 16.67% -36.15% 138.24% 0.00% 20.00% 0.00% 45920.00% -44.16% 2315 Municipal Garage EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships 2435 Build Repairs & Mtce 2457 Veh . Repairs & Maint 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5520 Utilities - Gas 5530 Utilities. Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Mise Equip & Tools (under $300) 5903 Shop Supplies 9954 Netted Revenue Total EXPENDITURES REVENUES 9990 Other Revenue 9916 Vending Machines Total REVENUES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001' BUDGET I i ! 440,169 12,500 95,060 8,000 1251 8°°1 480 100 4,480 8,000 10,4001 400 87,600 3,0001 7,000 2001 1,000 1,000 12,000 57,000 2,000 3,000 1,700 6,000 ( 636,014) 126,000 0 ( 500) ( 500)1 125,500 185 2002 BUDGET 355,951 15,000 81,980 8,000 200 600 34,000 100 4,200 8,000 9,600 400 89,800 2,000 6,000 200 1,250 1,000 14,000 60,000 2,000 3,000 ~,OOO 7,000 ( 406,100) 300,181 ( 229,500) ( 600) ( 230,100) 70,081 Run Date: 2/2712002 12:05 PM Report Name: Three Year Budget Summary 2003 BUDGET I 366,198 15,0001 84,245¡ 8,12°1 2031 1 6091 34,0°°1 1021 4,2631 8,120¡ 9,744 4061 I 91,147! 2,03°1 6,0901 2031 I 1,269 1,015 14,210 60,900 2,030 3,045 2,030 7,105 ( 412,192) 309,892 ( 229,500) ( 609) (230,109) 79,783 2004 BUDGET 368,747 15,000 84,808 8,282 207 621 34,000 104 4,348 8,282 9,939 414 92,970 2,071 6,212 207 1,294 1,035 14,494 62,118 2,071 3,106 2,071 7,247 ( 418,375) 311,273 ( 229,500) ( 621) ( 230,121) 81 , 152 City of Pickering 2002 Background Information 2315 Municipal Garage Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $355,951 $355,951 1200 Overtime <-> To service emergency repairs and be available for winter call in Tota/1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $15,000 $15,000 $81,980 Total 140O Employer Contributions $81,980 1900 Uniforms <-> As per the Collective Agreement $8,000 $8,000 Total 190O Uniforms 2110 Travel <-> For mileage payments when City Vehicle is not available Tota/2110 Travel 2122 Freight,Express & Cartage <-> To pay for shipment of Auto repair parts $200 $200 Total 2122 Freight,Express & Cartage $600 $600 2131 Cellular Phones <-> Telephone costs were previously budgeted in Transit. Increase reflects anticipated 2002 costs. (Partially re-imbursed by APT A) $34,000 $34,000 Total2131 Cellular Phones 2220 Subscriptions & Publications <-> Sub. & Pub. Total 222O Subscriptions & Publications $100 $100 2340 Seminars & Education <-> Ministry of labour Training Course <-> Drive Clean Recertification Course 2370 Insurance General <-> Works Centre perimeter, Cost based on 1999 Estimated Actual Total 237.QJnsurance General $2,100 $2,100 $4,200 Total 2340 Seminars & Education 2392 Consultive & Professional <-> Soil Contamination Monitoring $8,000 $8,000 2395 Memberships <-> Automotive Transportation <-> Superintendents Association <-> Drive Clean Registration $9,600 $9,600 Total 2392 Consultive & Professional Total 2395 Memberships $100 $100 $200 $400 2435 Building Repairs & Maintenance <-> Cleaning contract <-> In-house labour/security $16,000 $20,000 186 City of Pickering 2002 Background Information' 2315 Municipal Garage Run Date' 2127/20022:05 PM Report Name Background Info with Totals 2002 BUDGET <-> Door maintenance contract Furnace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling Rental of water coolers Disposal of Waste Anti-freeze $4,500 $5,000 $6,500 $1 ,400 $3,500 $4,500 $4,400 $5,300 $6,100 $7,500 $2,700 $2,400 $89,800 <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> Total 2435 Building Repairs & Maintenance 2457 Vehicle-Repair & Maintenance <-> Repair & maintenance of service vehicles Total 2457 Vehicle-Repair & Maintenance $2,000 $2,000 2478 Misc.Equipment Repairs & Maintenance <-> To cover repairs and maintain hoists, jacks, scopes, etc. Total 2478 Misc.Equipment Repairs & Maintenance $6,000 $6,000 2678 Misc Equipment Rentals <-> For rental of tools or equipment for specific job Total 2678 Misc Equipment Rentals $200 $200 5300 Stationery & Office Supplies <-> For provision of stationary & misc. supplies $1 ,250 $1,250 Total 5300 Stationery & Office Supplies 5302 Forms <-> Shop order forms $1,000 $1,000 Total 5302 Forms 5520 Uti lities - Gas <-> Works Centre $14,000 $14,000 Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Works Centre $60,000 $60,000 Total 5530 Utilities - Hydro 5540 Utilities - Oil <-> Works Centre $2,000 $2,000 Total 5540 Utilities - Oil 5900 Gas, Oil, Tires Etc. <-> For service vehicle operation $3,000 $3,000 Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> For purchase of small tools, bits and welding equipment Total 5902 Misc. Equip. (under $300. $2,000 $2,000 5903 Shop Supplies <-> To purchase nuts, bolts, etc. $7,000 187 City! of Pickering 2002 Background Information 2315 Municipal Garage Run Date: 2/27/2002 2:05 PM Report Name' Background Info with Totals 2002 BUDGET Total 5903 Shop Supplies $7,000 9954 Netted Revenue <-> Services Charges <-> Storage Charges Total 9954 Netted Revenue Total. ($239,100) ($167,000) ($406,100) $300,181 Total Expenses $300,181 Revenue 9916 Vendine Machines <-> Works Centre -- vending machines Total 9990 Other Revenue Total. ($600) ($600) ($110,000) ($90,500) ($29,000) ($229,500) ($230,100) Total 9916 Vending Machines 9990 Other Revenue <-> APT A - Service Charges <-> APT A - Storage Charges <-> APTA - Telephone Charges for Works Centre Total Revenues Net Expenses ($230,100) $70,081 - 188 2124 Civic Com lex EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2370 Insurance Premium 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2678 Rental Misc Equip 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under $300) Total EXPENDITURES! REVENUES 9990 Other Revenue 9916 Vending Machines Total REVENUESi Net City of Pickering 2002 Current Budget ( $ ) 2001i 1 YTD Actuaisl i i 44,5341 4,5841 4,5141 01 9,1841 138,3771 46,5011 1071 3,9821 32,733i 78,5941 6961 363,8071 ( 23)1 ( 5,848)1 ( 5,872)! 357,9351 189 2001 ¡INCREASE BUDGET! (DECREASE)! ! I I I 43,2971 3,088 2,000 2,000 9,515 1,620 200 ( 200) 10,3501 01 108,1751 27,5001 46,3271 4,0001 250i 0 , 5,0001 O¡ I 22,8001 17,2001 91,8001 OJ 500: 01 340,2141 55,2081 ! ( 2,000)1 ( 600)1 ( 2,600)1 0; ( 3,900)1 ( 3,900)! 337,614! 51,308¡ YTD Actuals as of December 31. 2001 Run Date 2/27/2002 1140 AM Reoort Name Current Budge! 20021 % CHANGE I BUDGET 2002 VS. 46,385 4,000 11 ,135 o! , 10,350! 135,675 50,327 250 5,000 40,000 91.800 5001 395.422/ ( 2,000) ( 4,500) ( 6.500)! 388.922 7.13% 100.00% 17.03% -100.00% 0.00% 25.42% 8.63% 0.00% 0.00% 75.44% 0.00% 0.00% 16.23% 0.00% 650.00% 150.00% 15.20% 2124 Civic Complex EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2370 Insurance Premium 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2678 Rental Misc Equip 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under $300) Total EXPENDITURES: REVENUES 9990 Other Revenue 9916 Vending Machines Total REVENUES I Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 20011 1 BUDGET! I 43.2971 2,0001 9,5151 2001 I 10,350 108,1751 I 46.327 2501 I 5,0001 22,8001 91.800! 5001 340,2141 I ( 2,000)1 ( 600)1 ( 2,600)1 337.614, 190 Run Date: 2/2712002 12:05 PM Report Name: Three Year Budget Summary 2002 20031 2004 t BUDGET BUDGET! BUDGET I I I 47,777: 48,122 4,0001 4,000 11,443' 11,519 0, 0 10,505i 10,715 137,710' 140,464 51,082) 52,104 46,385 4.000 11,135 0 10,350 135,675 50.327 250 5,000 40.000 91.800 500 395,4221 I ( 2,000) ( 4,500)1 ( 6.500) 388,922 2541 259 i 5,075: 5,177 40,600: 41,412 ¡ ¡ 93,1771 95,041 ! 5081 518 I 402,1311 409,331 ¡ ¡ i ( 2,030)! ( 2,071) i I ¡ ( 4,568): (4,659) ,I ( 6,598)1 ( 6,730) ¡ I ¡ 395,5331 402,601 ¡ j ¡ ! l' ! ; J I I I I City of Pickering 2002 Background Information 2124 Civic Complex Run Date: 2127/2002 205 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Transfer from Rec. Complex - 2731 (50% of Main. Mech. Faci/. salary) <-> Transfer from Community Centre - 2719 (50% of Facility Maintenance persons <-> (100 hrs. of PT Facility Custodian II from Acct 2572) 1200 Overtime <-> To meet service level/workload committments Total 1100 Salaries & Wages Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business <Deleted by T JQ> Total 2110 Travel 2370 Insurance Direct <-> Insurance Premium Total2370 Insurance Direct 2435 Building Repairs & Mainte <-> Maintenance Contracts <-> Security Contract <-> Provision for building repairs & services <-> Provision for furniture repairs <-> Provision for supplies <-> Garbage Disposal (50%) <-> Misc. Costs (outside lighting, signage, snow removal,etc.) (50%) <-> Underground - power washing <-> Locks, Re Keying etc. <-> Provision for inspection and replacement of worn components (HV AC system) <-> GE Lighting - Service Contract Total 2435 Building Repairs & Mainte 2478 Misc.Equipment Repairs & - <-> Standby Generator (diesel generator) (50%) (increase due to new testing <-> Honeywell(Centrifugal Chiller & Starters) (50%) <-> Honeywell (boilers) (50%) <-> Otis Canada (elevator) (50%) <-> Fire Alarm, Sprinkler System and Fire Extinguishers (Collins Fire Protection) <-> Misc. Provision for electrical, plumbing, mechanical & other supplies <-> Overhead garage doors (Eastern Overhead Doors) <-> Inspection of positioners and blades on 3 air handling fans, service & perform vibration analysis <-> Sound System Service (Council Chamber) 191 $24,970 $19,740 $1,675 $46,385 $4,000 $4,000 $11,135 $11,135 $200 ($200) $10,350 $10,350 $50,000 $25,000 $15,000 $3,000 $10,000 $3,675 $3,500 $2,000 $2,000 $20,000 $1,500 $135,675 $3,000 $5,000 $2,000 $4,627 $4,200 $20,000 $1,000 $2,000 $500 City of Pickering 2002 Background Information 2124 Civic Complex Run Date: 2/27/20022:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> <-> Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Energy Management System - Service Contract Total 2478 Misc.Equipment Repairs & 2678 Misc Equipment Rentals <-> Rental of tools for specific jobs 5510 Utilities - Water <-> Civic Complex usage Total 2678 Misc Equipment Rentals Total 5510 Utilities - Water 5520 Utilities - Gas <-> Increase due to new rate structure & gas charges E.S.C.C. Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Civic Complex usage 5902 Misc. Equip. (under $300. <-> First Aid & Safety supplies <-> Small tools Total 5530 Utilities - Hydro Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9916 Vandine Machines <-> Civic Complex vending machine sales Total 9916 Vending Machines 9990 Other Revenue <-> Payment from Library for services provided by Civic Complex staff Total 9990 Other Revenue Total. Total Revenues Net Expenses 192 $6,000 $2,000 $50,327 $250 $250 $5,000 $5,000 $40,000 $40,000 $91,800 $91,800 $200 $300 $500 $395,422 $395,422 ($4,500) ($4,500) ($2,000) ($2,000) ($6,500) ($6,500) $388,922 ity of Pickering 2002 Current Budget ( $ ) 2572 Senior Citizens Centre EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2131 Telephones 2210 Advertising 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 5320 Athletic Equip. Playroom 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under $300) Total EXPENDITURES! REVENUES 1623 Ont. Specific Grants 9990 Other Revenue Total REVENUES! Net I j I I 2001; I i YTD Actuaisl I 1 , i 83,753[ 4,0101 11,1751 3321 2,8751 i O! 4571 4,9901 351 4,036; 18,427! 7,587! 2,0371 2,2141 9,680; 12,6241 O¡ 164,2301 ( 29,233)1 ( 9,423), ( 38,656)1 1 125,5741 193 2001' INCREASEi BUDGET! (DECREASE) I I 82,8261 5,947 1,000 1,000 17,600 2,461 600/ 0 2,5001 01 200[ O! 500i ( 300)1 5,0001 3,000! 01 01 12,5001 ( 2,000) 22,500! 1,5001 1 6,5001 1,5001 1,8001 01 3,000[ 01 8,4O0i 01 10,800! 0 2501 01 175,9761 13,1081 ( 26,934)! ( 10,500), ( 37,434)1 I I ( 3,066) 0 ( 3,066)1 138,542 10,0421 YTD Actuals as of December 31,2001 Run Date: 2'2712002 1140 AM Repert Name Current Budget 2002' % CHANGE BUDGET 2002 VS. 88,7731 7.18% 2,000 100.00% 20,061 13.98% 6001 0.00% 2,500i 0.00% 200 0.00% 2001 -60.00% 8,000 60.00% 1 0 0.00% 0,500 -16.00% ,000 6.67% 8,0001 23.08% 1,800 0.00% 3,000 0.00% 8,400 0.00% 0,800 0.00% 250 0.00% ,084/ 7.45% ,000) 11.38% ,500) 0.00% ,500)1 8.19% ,584 7.25% 1 24 189 ( 30 ( 10 ( 40 148 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2572 Senior Citizens Centre Run Dale: 21271200212:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I 1100 Salaries & Wages 82,8261 -88,773 91,3761 92,047 1200 Overtime 1,0001 2,000 2,0001 2,000 I 1400 Employer Contributions 17,6001 20,061 20,6361 20,784 2110 Travel 6001 600 6091 621 2131 Telephones 2,5001 ' 2,500 2,538! 2,589 2210 Advertising 200 200 203! 207 - 2340 Seminars & Education 500 200 2031 207 I 2394 Recpt, Prom & Sp Events 5.0001 8,000 8,120! 8,282 2399 Outside Agency Serv 12,500 I 10,500 10,658¡ 10,871 2435 Build Repairs & Mtce 22.5001 24,000 24,3601 24,847 2478 Misc Equip Repairs 6,5001 8,000 8,1201 8,282 5320 Athletic Equip. Playroom 1,8001 1,800 1,8271 1,864 5510 Utilities - Water 3,OOO! 3.000 3,0451 3,106 5520 Utilities - Gas ! 8,400! 8,400 8,526! 8,697 5530 Utilities - Hydro 1 10,8001 10,800 10,9621 11,181 5902 Misc Equip & Tools (under $300) I 2501 2501 2541 259 Total EXPENDITURES! 175,976! 189,084 193,4371 195,844 REVENUES I 1623 Ont. Specific Grants ( 26,934) ( 30,000) ( 30,450) ( 31,059 9990 Other Revenue ( 10,500)1 ( 10,500) ( 10,658)1 ( 10,871) Total REVENUES ( 37,434)1 (40,500) (41,108)1 (41,930 Net 138,542 148,584 152,329 153,914 194 City of Pickering 2002 Background Information 2572 Senior Citizens Centre Run Date; 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> PrT Facility Custodian II (100 hrs @ pay grade 5 charged to Acct.#2124 <-> Provision for Vacation Pay (4%) Total 1100 Salaries & Wages $89,028 ($1,675) $1,420 $88,773 1200 Overtime <-> To meet service level/workload committments Total 1200 Overtime $2,000 $2,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $20,061 Total 1400 Employer Contributions $20,061 2110 Travel <-> Automotive mileage Total 2110 Travel $600 $600 2131 Telephone <-> Emergency and business telephone Total 2131 Telephone $2,500 $2,500 2210 Advertising <-> Display and promotion Total 2210 Advertising $200 $200 2340 Seminars & Education <-> PRO Municipal Administration Training <-> Risk Management Workshop - Program Supervisor <Deleted by T JQ> PRO Municipal Administration Training Total 2340 Seminars & Education $300 $200 ($300) $200 2394 Rec/Prom & Sp.Ev./Gen P/R <-> 5 Big Band Events <-> Poinsettia Tea <-> Mayor's Light Tour <-> Seniors Month Celebration - June each year Total 2394 Rec/Prom & Sp.Ev./Gen P/R $2,500 $2,000 $1,500 $2,000 $8,000 2399 Outside Agency Services <.> To provide program instructional staff for Older Adult programs Total2399 Outside Agency Services $10,500 $10,500 2435 Building Repairs & Mainte <.> Maintenance Contract <-> Caretaking supplies <-> General supplies <-> Electrical and Plumbing 2478 Misc.EQuipment Repairs & <-> HV AC Servicing Total 2435 Building Repairs & Mainte $14,000 $5,000 $2.000 $3,000 $24,000 $4,000 195 City of Pickering 2002 Background Information 2572 Senior Citizens Centre Run Date, 2/27/2002205 PM Report Name: Background Info with Totals 2002 BUDGET <-> <-> <-> <-> General repairs and maintenance Boiler repair and maintenance Fire Inspection Emergency Lighting Energy Management - Service Contract <.> Total2478 Misc.Equipment Repairs & 5320 Athletic Equip & Playroom <-> To assist in the provision of supplies and equipment for various Older Adult Total 5320 Athletic Equip & Playroom 5510 Utilities - Water <-> Unallocated Total 5510 Utilities - Water 5520 Utilities - Gas <-> Gas Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Increase reflects 2000 estimated actuals. Total 5530 Utilities - Hydro 5902 Misc. Equip. (under $300. <-> First Aid & Safety (replacement) and Small tools (replacement) Total 5902 Misc, Equip. (under $300. Total.' Total Expenses Revenue 2572 Ont Grant. Senior Citize <.> Elderly Persons Centre Operating Grant Total 2572 Ont Grant - Senior Citize 9990 Other Revenue <-> Keep Fit <-> Art <-> Clogging <.> County Dancing <-> Tai Chi <-> Spanish <-> Golf <-> Crafts <-> Other Total 9990 Other Revenue Total, Total Revenues Net Expenses 196 $1,500 $1,000 $500 $500 $500 $8,000 $1,800 $1,800 $3,000 $3,000 $8,400 $8,400 $10,800 $10,800 $250 $250 $189,084 $189,084 ($30,000) ($30,000) ($3,700) ($600) ($550) ($1,700) ($750) ($650) ($350) ($200) ($2,000) ($10,500) ($40,500) ($40,500) $148,584 2711 Cult. & Rec. Admin. EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies 5302 Forms Total EXPENDITURES; Net City of Pickering 2002 Current Budget ( $ ) 2001; , YTD Actualsi I i I I ! I 427,9231 , 15,1541 , 68,5821 4381 1,285! 3,002: 10,0221 2441 1,4101 4411 2451 1261 5,353: 534,224: 534,224 j 197 20011 INCREASE¡ BUDGET (DECREASE)! I ¡ 17,402 9,5001 11,580 ( 3,000) 8001 5001 I 01 01 (1,100) 01 I 1,830¡ 01 500i ( 500)1 37,512! 01 1 505,943! 6,5001 107,6151 3,0001 I 1,5001 1,5001 11,000: 4001 2,500, 4001 725: 500! 6,500i ! 5001 648,5831 648,5831 37,512! YTO ActuaJs as of Decem ber 31. 200 1 Run Dale 212712002 11,40 AM Reoon Name' Current Budget 20021 % CHANGE BUDGET¡ 2002 VS. ?OO1 523,3451 16,000 119,195! 01 ¡ 2,3001 2,0001 11,0001 4001 1,400 400 2,555 500 7,000 ° 686,0951 i 686,095 3.44% 146.15% 10.76% -100.00% 53.33% 33.33% 0.00% 0.00% -44.00% 0.00% 252.41% 0.00% 7.69% -100.00% 5.78% 5.78% 2711 Cult. & Rec. Admin. EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationary & Office Supplies 5302 Forms Total EXPENDITURES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST($) Run Date: '21271200212:05 PM Report Name Three Year Budget Summary 2002 20031 2004 I BUDGET BUDGET! BUDGET I I I 538,9571 540,757 16,000: 16,000 20011 BUDGET I I 505,943 6,5001 107,615[ 3,000 1,5001 1,5001 11,0001 400 2,500/ 4001 i 523.345 16,000 119,195 0 2,300 2,000 11,000 400 1,400 400 2,555 500 7,000 0 686,095 7251 5001 6,5001 5001 648,583! 648,5831 686,0951 198 122,645i 01 2,335í 1 2,0301 11,1651 4061 1,4211 1 4061 I 2,5931 50a; 7,1051 O! 705,5711 705,571 ! 123,043 0 2,382 2,071 11,388 414 1,449 414 2,645 518 7,247 0 708,328 708,328 ¡ City.of Pickering 2002 Background Information 2711 Cult. & Ree. Admin. Run Date: 2127/2002205 PM Report Name Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus/(Iess) Cost Sharing with Others: Additional resources for Master Plan <-> Supervisor, Facility Programs salary (50% charged to Museum Acct. #2744) Total 1100 Salaries & Wages $481,147 $10,000 $32,198 $523,345 1200 Overtime <-> Program Registration ( 3 sessions) <-> Programs and Events <-> Department Graphics <-> Administration Total 1200 Overtime $8,000 $4,500 $2,000 $1,500 $16,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $119,195 Total 1400 Employer Contributions $119,195 1800 Conferences <.> To permit Administrative Staff to attend a conference - Canadian Parks & <Deleted by T JQ> Total 1800 Conferences $3,000 ($3,000) 2110 Travel <-> Automobile mileage for Administrative staff <-> New: Automobile Mileage for Marketing and Revenue Staff Total 2110 Travel 2131 Cellular Phones <-> Cover costs of Division Cell phones (Division Head & Supervisor) Total2131 Cellular Phones $1,500 $800 $2,300 2210 Advertising <-> Includes all sections within the Division - radio advertising, Additional City Promotion, Contra Deals $2,000 $2,000 $11,000 Total 2210 Advertising $11,000 2220 Subscriptions & Publications <-> Includes all Division Sections excluding Museum and Complex Total 2220 Subscril'tions & Publications 2340 Seminars & Education <-> PRO Municipal Administration Training Program Supervisor <-> Graphic Designer Upgrade Training <-> Administrative Professional Seminar - Admin. Assistant <-> Event Management Course for 2 Staff <Deleted by T JQ> Administrative Professional Seminar <Deleted by T JQ> PRO Municipal Admin. Training Program <Deleted by T JQ> Event Management Course for 2 Staff Total 2340 Seminars & Education $400 $400 $600 $1,400 $500 $1,200 ($500) ($600) ($1,200) $1,400 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff plus Marketing/ Promotion area $400 199 City of Pickering 2002 Background Information 2711 Cult. & Rec. Admin. Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2395 Memberships <-> 3x$150 PRO,2x$65 OntRec & Facilities Assoc.,1 $135 Festivals & Events Memb.,1X$10 SOcial Dev Coun.,1x$50 Comm.Arts Memb. <-> Big Online Funding - website that lists 6000 funding sources Total 2395 Memberships Total 2394 Recpt,Prom. & Sp.Ev.,Gen $400 $755 2396 Photo,Mapping,Printing <-> To Cover professional services for photography map & printing reproductions Total 2396 Photo,Mapping,Printing $1,800 $2,555 5300 Stationery & Office Supplies <-> Provide supplies for division, including printer cartridges Total 5300 Stationery & Office Supplies Total. $500 $500 $7,000 $7,000 $686,095 Total Expenses Revenue $686,095 Total Revenues Net Expenses $686,095 200 City of Pickering 2002 Current Budget ( $ ) YTO Actuals as of December 31, 2001 2712 Pro rams Run Date: 212712002 11:40 AM Report Name Current Budget 2002 % CHANGE BUDGET 2002 VS. 20011 YTD ActualS/ I I 232,8101 14,336' 83,7951 1,4241 2,0271 I 7691 21 750i 78,8051 I 59,9411 1401 855! 3,586i 3301 20011 INCREASE! BUDGET (DECREASE)! I ! 1 80,628 0 29,430 1,0001 0 0 01 1001 0 15,7501 201 1 01 01 1501 0 0 0 34,7901 , 161,8681 EXPENDITURES 1100 Salaries & Wages 1200 Overtime 214,342j 10,0001 81,8851 1,5001 3,0001 1,2001 1001 I 294,970 10,000 111 ,315 2,500 3,000' 1,200 100 7001 83,700 83,170 420 200 4,000 1,650 500 3,000 3,200 973,191 1,576,816 37.62% 0.00% 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 35.94% 66.67% 0.00% 0.00% 0.00% 16.67% 0.00% 600: 83,700i 67,420! 4001 200! 2365 Purch Prnting/Broch/News Ltr 2394 Recpt, Prom & Sp Events 2395 Memberships 2478 Misc Equip Repairs 2642 Community Use of Schools 2678 Rental Misc Equip 5302 Forms 5330 Drop-In Centre Supplies 5902 Misc Equip & Tools (under $300) 9398 Program Expenditures Total EXPENDITURES! 23.36% 5.00% 0.00% 0.00% 10.00% 0.00% 0.00% 0.00% 3.71% 4,OOO! 1,5001 5001 01 2,913i 2,6761 957,1961 1,442,3741 3,0001 3,2001 938,4011 1,414,948, 11.44% REVENUES 1623 Ont. Specific Grants 9990 Other Revenue 9991 Misc. Roads Cap. Constr. 9940 Advertising Space 1610 Federal Grant 9397 Program Registrations Total REVENUES ( 12,716)1 ( 1,453) ( 906) ( 8,325) ( 6,283) ( 1,273,622) ( 1,303,306) I 139,068 ( 10,000)1 ( 14,899) 01 ( 15,000) ( 8,000) ( 1,170,000)1 ( 1,217,899)1 0 ( 746) 0 0 0 {-34,790) ( 35.536)1 ( 10,000) ( 15,645) 0 ( 15,000) ( 8,000) ( 1,204,790) ( 1 ,253,435) 0.00% 5.01% 0.00% 0.00% 0.00% 2.97% 2.92% Net 197,049 126,332 323,381 64.11% 201 2712 Programs EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Pmting/Broch/News Ltr I 2394 Recpt, Prom & Sp Events : 1 2395 Memberships i 2478 Misc Equip Repairs I 2642 Community Use of Schools ! 2678 Rental Misc Equip ; 5302 Forms i 5330 Drop-In Centre Supplies 1 5902 Misc Equip & Tools (under $300) I 9398 Program Expenditures I Total EXPENDITURESI REVENUES 1623 ant. Specific Grants 9990 Other Revenue 9940 Advertising Space 1610 Federal Grant 9397 Program Registrations. Total REVENUES Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 20011 BUDGET! I i i ì ! i 1 214,3421 10,0001 81,8851 1,5001 I 3,0001 1 1,2001 1 100! 600 83,7001 67,4201 ¡ 400! 200: 4,OOO! I 1,5001 5001 3,0001 1 3,200 938,401 1,414,9481 I ( 10,000) ( 14,899) ( 15,000) ( 8,000) ( 1,170,000) ( 1,217,899)1 197,049 202 2002 BUDGET 294,970 10,000 111,315 2,500 3,000 1,200 100 700 83,700 83,170 420 200 4,000 1,650 500 3,000 3,200 973,191 1,576,8161 ( 10,000) ( 15,645) ( 15,000) ( 8,000) ( 1,204,790) ( 1,253,435) 323,381 Run Date: 212712002 12:05 PM Reoort Name: Three Year Budget Summary 2003'1 BUDGET I I 303,296: 10,000' 114,355¡ 2,500¡ 3,0001 1,2001 100¡ 711 i I 83,7001 84,418, 420 2001 4,000: 1,650! 500i 3,OOC 3,200 973,191 1,589,4411 ( 10,150) ( 15,880) ( 15,225) ( 8,120) ( 1,222,862) ( 1,272,237)1 I 317,204 2004 BUDGET 305,396 10,000 115,120 2,550 3,060 1,224 102 725 85,374 86,106 428 204 4,080 1,683 510 3,060 3,264 992,655 1,615,541 ( 10,353) ( 16,198) ( 15,530) ( 8,282) ( 1,247,319) ( 1,297,682 317,859 City of Pickering 2002 Background Information 2712 Programs Run Date: 2127/2002 205 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision for Vacation Pay 4% <-> Provision for additional hours to upgrade Event & Camp Coordinator to full-time as a result of C & R restructuring $278,064 $6,050 $10,856 1200 C.S.& F.-Overtime <-> To meet service level I workload committments Tota/1100 Salaries & Wages $294,970 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $10,000 $10,000 Total 1200 C.S.& F.-Overtime $111,315 1900 Uniforms <-> As per the Collective Agreement and for Event Staff Total 1900 Uniforms Total 1400 Employer Contributions $111,315 2110 TRAVEL CLEARING <-> Automobile Expenses, Coordinator, Community Recreation Programs, & Recreation Programmer $2,500 $2,500 $3,000 Total 2110 TRAVEL CLEARING $3,000 2131 Cellular Phones <-> Cost of Department Cell Phones for Youth Programs 2220 Subscriptions & Publications <-> To continue to enhance the general program resource library Total 2220 Subscriptions & Publications $1,200 $1 ,200 Total2131 Cellular Phones 2340 Seminars & Education <-> PRO Municipal Administration Training - Coordinator, Community Recreation <-> Health and Safety Community Training - Various Staff <-> High Five Training -- Quality Assurance Youth Program <Deleted by T JQ> PRO Municipal Administration Training Program Total 2340 Seminars & Education $100 $100 2365 Purch. Pr.lBroch.lNews Lt - <-> City of Pickering Brochures, additional cost projected due to increased # of copies and increased pages $300 $300 $400 ($300) $700 $83,700 Total 2365 Purch. Pr.lBroch.lNews Lt $83,700 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Canada Day: Fire Works <-> Canada Day: Evening Program <-> Canada Day: Seniors Stage <-> Canada Day: Teen Stage <-> Canada Day: Council Tent <-> Canada Day: Main Stage Rental with Backdrop ( 2 Stages) <-> New Years Eve Countdown ' $16,000 $15,000 $8,730 $5,880 $960 $14,600 $5,000 203 City of Pickering 2002 Background Information 2712 Programs Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Gazebo Concerts in the Park 7 @ $500 Ethnocultural Functions/Events Youth Fest Youth Events - Battle of the Bands/Skateboarding Event Youth Drug Awareness Week - Off the Wall Events Miscellaneous and Waterfront Trail Events Arts & Culture Events: Artfest on the Esplanade Total 2394 Recpt,Prom. & Sp.Ev.,Gen $3,500 $2,000 $1,000 $3,000 $1,000 $3,500 $3,000 $83,170 <-> <-> <-> <-> <-> <-> 2395 Memberships <-> Parks and Recreation Ontario <-> Festivals and Events Ontario 2478 Misc.Equipment Repairs & <-> To cover repairs and maintenance for various equipment Tota/2478 Misc.Equipment Repairs & Total 2395 Memberships $300 $120 $420 2642 Community Use of Schools <-> Custodian wages for General Recreation Programs Total 2642 Community Use of Schools $200 $200 2678 Misc Equipment Rentals <-> 2 Radios for the Summer Camp Operation (3 months @ $150.00 per month) <-> Cube Van for New Summer Youth Program $4,000 $4,000 5302 Forms <-> Pre-printed confirmation paper and cash application forms for Escom computer , Total 5302 Forms 5330 Drop in Centre Supplies <-> Assist in provision of supplies and equipment for various Youth and Teen Programs Total 5330 Drop in Centre Supplies Total 2678 Misc Equipment Rentals $450 $1 ,200 $1,650 $500 $500 5902 Misc. Equip. (under $300. <-> Various Sports Equipment for Youth and Teen Programs <-> First Aid Supplies (replacement) <-> Various Camp Equipment (replacement) $3,000 $3,000 9398 P&R PROGS/Expenditures <-> Total 5902 Misc. Equip. (under $300. $2,400 $400 $400 $3,200 Total 9398 P&R PROGS/Expenditures Total. $973,191 $973,191 $1,576,816 Total Expenses $1,576,816 Revenue 2712 Federal Pam Grants <-> Federal financial assistance from S.E.E.D. Grant 2712 Ont Grant - Proarams Total 2712 Federal Pgm Grants ($8,000) ($8,000) 204 City ~f Pickering 2002 Background Information 2712 Programs Run Date' 2/27/2002 2:05 PM Report Name Background Info with Totals 2002 BUDGET <-> Program Grant - Ontario Total 2712 Ont Grant - Programs 9397 C S & F REV-DANCE <-> Program Registrations Total 9397 C S & F REV-DANCE 9940 Advertisina SDace <-> Sale of advertising space in City Brochures - Spring/ Summer <-> Fall Advertisers <-> Winter Advertisers Total 9940 Advertising Space 9990 Other Revenue <-> Revenue generated from charges to community school user groups to offset security costs Total 9990 Other Revenue Total. Total Revenues Net Expenses - 205 ($10,000) ($10,000) ($1,204,790) ($1,204,790) ($9,000) ($3,000) ($3,000) ($15,000) ($15,645) ($15,645) ($1,253,435) ($1,253,435) $323,381 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31.2001 2713 Dunbarton Pool Run Date: 21271200211:40AM Report Name' Current Budaet - 20011 2001 INCREASE 2002 % CHANGE I YTD Actualsl BUDGET (DECREASE) BUDGET 2002 VS. 2001 EXPENDITURES ", 1100 Salaries & Wages 150,219 127,667 11,352 139.019 8.89% 1200 Overtime 3,0771 3.4001 0 3,400 0.00% 1400 Employer Contributions 24,359 27,525 3,950 31,475 14.35% 1900 Uniforms 2.425 2,649 0 2,649 0.00% 2110 Travel 568 400 0 400 0.00% 2340 Seminars & Education 60 5001 (300) 200 -60.00% - 2370 Insurance Premium 1,874 2,000' 0 2,000 0.00% 2395 Memberships 1741 140 0 140 0.00% 2435 Build Repairs & Mtce I 11,1181 12,000 1,000 13,000 8.33% 2478 Misc Equip Repairs ! 5,708 10,5001 01 10,500 0.00% 5510 Utilities - Water I 01 2,6251 01 2,625 0.00% I 5520 Utilities - Gas I 33,9711 25,200! 4,8001 30,000 19.05% 5530 Utilities - Hydro 01 8,0001 01 8,000 0.00% ; 5902 Misc Equip & Tools (under $300) 1,0381 1,4001 01 1 ,400 0.00% Total EXPENDITURES! 234,590! 224,0061 20,802! 244,808 9.29% REVENUES i I 9916 Vending Machines I (287) (250) 01 (250) 0.00% 9943 Memberships-Pool/Health Club ( 7,028) (7,000) 0 ( 7,000) 0.00% 9923 Admissions - Public Swimming ( 9,612) (9,000)1 0 (9,000) 0.00% 9932 Rentals - Pool ( 88,851)1 ( 91,275)1 ( 4,287) (95,562) 4.70% Total REVENUES ( 105,779)1 ( 107,525)! (4,287)! (111,812) 3.99% Net 128,812 116,481 16,515 132,996 14.18% - 206 2713 Dunbarton Pool EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2340 Seminars & Education 2370 Insurance Premium I 2395 Memberships ! 2435 Build Repairs & Mtce i 2478 Mise Equip Repairs ! 5510 Utilities - Water ¡ 5520 Utilities - Gas I 5530 Utilities - Hydro I 5902 Mise Equip & Tools (under $300) I Total EXPENDITURES! REVENUES 9916 Vending Machines 9943 Memberships-Pool/Health Club 9923 Admissions - Public Swimming 9932 Rentals - Pool Net Total REVENUES, I I City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET 127,667 3,400 27,5251 2,649 400 500 2,000 140 12,000 I 10,500 2,6251 ! 25,200! 8,0001 1,4001 224,0061 ( 250) ( 7,000) ( 9,000) ( 91,275) ( 107,525)! 116,481 207 2002 BUDGET , ,139,019 3,400 31,475 2,649 400 200 2,000 140 13,000 10,500 2,625 30,000 8,000 1 ,400 244,8081 ( 250) ( 7,000) ( 9,000) ( 95,562) ( 111,812) 132,996 - Run Date: 212712002 12:05 PM Report Name: Three Year Budget Summary 2003 BUDGET i 143,134! 3,400! 32,384/ 2,6891 4061 203 2,0301 ¡ 142i 13,1951 1 10,6581 2,664! 30,450 8,1201 1,421 ¡ 250,8961 ( 254) ( 7,105) (9,135) ( 96,995) ( 113,489)1 137,407 2004 BUDGET 144,132 3,400 32,605 2,743 414 207 2,071 145 13,459 10,871 2,717 31,059 8,282 1,449 253,554 ( 259) ( 7,247) ( 9,318) ( 98,935) ( 115,759) 137,795 City of Pickering 2002 Background Information 2713 Dunbarton Pool Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision for Vacation Pay (4%): Term Employees Total 1100 Salaries & Wages $136,891 $2,128 $139,019 1200 Overtime <-> To meet service level/workload committments 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $3,400 $3,400 Total 1200 Overtime $31,475 Total 14OO Employer Contributions $31,475 1900 L4~iforms <-> As per the Collective Agreement 2110 Travel <-> Automobile Expenses for staff $2,649 $2,649 Total 19oO Uniforms 2340 Seminars & Education <-> PRO Municipal Administration Training <-> Recertifications <Deleted by T JQ> PRO Municipal Administration Training Total 2340 $400 $400 Total 2110 Travel Serl:1inars & Education $300 $200 ($300) $200 2370 Insurance Direct <-> Insurance Premium 2395 Memberships <-> Red Cross <-> Royal Life Saving Association $2,000 $2,000 Total 2370 Insurance Direct 2435 Building Repairs & Mainte <-> Caretaking supplies <-> General supplies <-> Chlorine and Chemicals <-> Contractors Total 2395 Memberships $65 $75 $140 - $3,000 $2,000 $6,000 $2,000 $13.000 2478 Misc.Equipment Repairs & <-> Filter System <-> General repairs and maintenance <.> Electrical and Plumbing <-> Heating and Air Handling (contract) <-> Boiler repair and maintenance (contract) Total2435 Building Repairs & Mainte 5510 Utilities - Water Total 2478 Misc.Equipment Repairs & $3,000 $2,500 $2,000 $1,500 $1,500 $10,500 208 City of Pickering 2002 Background Information 2713 Dunbarton Pool Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Total 5510 Utilities - Water $2,625 $2,625 <-> D. I. P. - usage 5520 Utilities - Gas <-> Increase due to new rate structure & gas charges Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> D. I. P. - usage 5902 Misc. Equip. (under $300. <-> Tools & Safety supplies (replacement) <-> Flutter Boards (replacement) <-> Toys (replacement) Total 5530 Utilities - Hydro Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9916 Vendine Machines <-> Dunbarton Vending Machines 9923 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass Total 9916 Vending Machines Total 9923 Admissions - Public Swimm 9932 Rentals - Pool <-> Learn to swim <-> Private <-> Masters <-> Swim Club <-> Synchro <-> Learn to swim contribution to Capital Reserve <-> Other pool rental contribution to Capital Reserve - Total 9932 Rentals - Pool 9943 Membershic - Pool/Health <-> Youth <-> Adult <-> Family Total 9943 Membership - Pool/Health Total. Total Revenues 209 $30,000 $30,000 $8,000 $8,000 $500 $300 $600 $1,400 $244,808 $244,808 ($250) ($250) ($3,800) ($2,000) ($2,000) ($784 ) ($416) ($9,000) ($56,300) ($2,000) ($3,700) ($17,000) ($11,600) ($3,660). ($1,302) ($95,562) ($400) ($4,000) ($2,600) ($7,000) ($111,812) {$111,812} City of Pickering 2002 Background Information 2713 Dunbarton Pool Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET Net Expenses $132,996 - 210 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31.2001 2715 Don Beer Arena Run Date: 2/271200211:40 AM Report Name' Current Budge! 20011 2001 INCREASE! 2002 % CHANGE YTD Actualsl BUDGET (DECREASE)! BUDGET 2002 VS. I ?nn1 EXPENDITURES ,,"," 1100 Salaries & Wages 245.485 242,599 10,171 252,770 4.19% 1200 Overtime 7,448 10,000 0 10,000 0.00% 1400 Employer Contributions I 39,729 53,045 5,027 58,072 9.48% 1900 Uniforms 2,118, 2,000 0 2,000 0.00% 2110 Travel 1 .497 300 200 500 66.67% 2131 Telephones 354 1,000 0 1,000 0.00% 2340 Seminars & Education 300 600 0 600 0.00% 2370 Insurance Premium I 18,663 30,250 0 30,250 0.00% 2395 Memberships i 701 450 0 450 0.00% 2435 Build Repairs & Mtce I 26,554 30,000 2,000 32,000 6.67% 2478 Misc Equip Repairs I 31.4891 22,0001 3,000 25,000 13.64% I 2678 Rental Misc Equip I 0 250 0 250 0.00% 2682 Land Rentals I 4,8101 4,800 4001 5,200 8.33% 5300 Stationary & Office Supplies 1 01 300i 0 300 0.00% 5302 Forms I 160 300 01 300 0.00% 5510 Utilities - Water ' 20.4341 15,000 0 15,000 0.00% 5520 Utilities - Gas 18,593! 15,600 0 15,600 0.00% 5530 Utilities - Hydro 94.4831 108,0001 01 108,000 0.00% 5900 Gas, Oil Tires 453 8001 0 800 0.00% 5902 Misc Equip & Tools (under $300) 298 1,000 0 1,000 0.00% 2821 Transfer to Reserves I 0 30,000 0 30,000 0.00% Total EXPENDITURES! 512,9381 568,2941 20,7981 589,092 3.66% REVENUES 9990 Other Revenue (3,192) ( 2,500) ( 1,500) ( 4,000) 60.00% 9930 Rentals ( 2,500) (2,500) 0 (2,500) 0.00% 9916 Vending Machines ( 6,543) ( 4,000) ('3-,000) (7,000) 75.00% 9915 Snack Bar ( 6.400) ( 6,400) ( 1,600) ( 8,000) 25.00% 9922 Admissions. Skating ( 3,738) ( 3,000) ( 1,000) ( 4,.000) 33.33% 9935 Rentals - Halls ( 15,865) ( 18,000) ( 1,000) (,19,000) 5.56% 9931 Rentals - Ice Surface ( 498,054) (530,000) 0 (530,000) 0.00% Reserve Surcharge 0 (30,000) 0 (30,000) 0.00% Total REVENUES ( 536,292) ( 596.400) ( 8,100) (604,500) 1.36% Net ( 23,354) (28,106) 12,698 ( 15,408) -45.18% 211 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2715 Don Beer Arena Run Oate : 21271200212:05 PM Report Name' Three Year Budget Summary I 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES ~~ .' ,." '; ~" 1100 Salaries & Wages 242,599 252,770 260,327 261,918 1200 Overtime 10,000 10,000 10,0001 10,000 I 1400 Employer Contributions I 53,045 58,072 59,7421 60,094 1900 Uniforms I 2,000 2,000 2,0301 2,071 I 2110 Travel 300 500 5081 518 2131 Telephones I 1,000 1,000 1,015i 1,035 2340 Seminars & Education I 600 600 609 621 1 2370 Insurance Premium 30,250 30,250 30,704 31,318 2395 Memberships 450 450 4571 466 2435 Build Repairs & Mtce I 30,000 32,000 32,4801 33,130 I 2478 Misc Equip Repairs I 22,000 25,000 25,3751 25,883 i 2678 Rental Misc Equip ! 2501 250 254 259 ; 2682 Land Rentals I 4,8001 5,200 5,278 5,384 5300 Stationary & Office Supplies 300 300 3051 311 5302 Forms I 3001 300 305 311 5510 Utilities - Water 1 15,000 15,000 15,2251 15,530 5520 Utilities - Gas i 15,600 15,600 15,834 16,151 I 5530 Utilities - Hydro 108,000 108,000 109,620 111,812 5900 Gas, Oil Tires 800 800 812 828 5902 Misc Equip & Tools (under $300) 1,000 1,000 1,015 1,035 2821 Transfer to Reserves 30,000 . .30,000 30,450 31,059 Total EXPENDITURES 568,294 589,0921 602,3451 609,734 REVENUES .- - 9990 Other Revenue (2,500)1\ ". ( 4,000) (4,060) (4,141) 9930 Rentals (2,500) . (2,500) ( 2,538) ( 2,589) 9916 Vending Machines (4,000) , ( 7,000) ( 7,105) ( 7,247) 9915 Snack Bar ( 6,400) '." ,;' ( 8,000) ( 8,120) ( 8,282) 9922 Admissions - Skating ( 3,000) ~::}< ( 4,000) (4,060) (4,141) 9935 Rentals - Halls ( 18,000) ~ ( 19,000) ( 19,285) ( 19,671) 9931 Rentals - Ice Surface ( 530,000) I~i . ( 530,000) ( 537,950) ( 548,709) Reserve Surcharge ( 30,000) ( 30,000) ( 30,450) ( 31,059; I ¡ 212 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2715 Don Beer Arena Run Date: 2fì.71200212:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET Total REVENUES! ( 596,400) (604,500) ( 613.568)\ ( 625,839) ',. 't." I Net ( 28,106) ( 15.408) ( 11.223)1 ( 16,105) 213 City of Pickering 2002 Background Information 2715 Don Beer Arena Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Parks (35% of 3 Maintenance Worker Salaries) <-> Transfer (50%) Supervisor, Facility Operations <-> Provision for Shift Bonus Total 1100 Salaries & Wages $264,149 ($45,144 ) $32,198 $1,567 $252,770 1200 Overtime <-> To meet service level/workload committments Total 1200 Overtime $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EL, EHT., ) and employer provided benefits such as dental and optical. $58,072 Total 1400 Employer Contributions $58,072 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms $2,000 $2,000 2110 Travel <-> Travel expenses for Foreperson Total 2110 Travel $500 $500 2131 Cellular Phones <-> Cellular Phone for 1 staff Total2131 Cellular Phones $1,000 $1,000 2340 Seminars & Education <-> To cover cost of Refrigeration Certificate Total 2340 Seminars & Education $600 $600 2370 Insurance Direct <-> Insurance Premiums Total 2370 Insurance Direct $30,250 $30,250 2395 Mem berships <-> Memberships and other related Associations Total 2395 Memberships $450 $450 2435 Build ing Repairs & Mainte <.> Snow Removal, Garbage Collection <-> Caretaking supplies <-> General repairs (supplies) <-> Electrical repairs <-> PI umbing repairs <-> Door and lock repairs <-> Parking lot maintenance - $5,000 $9,000 $10,000 $4,000 $2,500 $500 $1,000 $32,000 2478 Misc. EQuipment Repairs & <-> Refrigeration repairs maintenance and dehumidifiers (contract) <-> Overhaul Compressor (1) Total 2435 Building Repairs & Mainte $10,000 $5,000 214 City of Pickering 2002 Background Information 2715 Don Beer Arena Run Date: 2/27/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> Fan and motor repairs, supplies and accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs Total 2478 Misc.Equipment Repairs & $3,000 $3,000 $3,000 $1,000 $25,000 <-> <-> <-> 2678 Mise Equipment Rentals <-> Rental of tools for specific jobs Total 2678 Misc Equipment Rentals $250 $250 2682 Land Rentals <-> Parking lot lease with OPG Total2682 Land Rentals $5,200 $5,200 2821 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2821 Transfer to Reserve $30,000 $30,000 5300 Stationery & Office Suppl <-> Provide stationary and office supplies, including printer toner Total 5300 Stationery & Office Suppl $300 $300 5302 Forms <-> Printing of facility permits and receipt form Total 5302 Forms $300 $300 5510 Utilities-Water <-> Don Beer Usage Total 5510 Utilities - Water $15,000 $15,000 5520 Utilities - Gas <-> Don Beer usage Total 5520 Utilities - Gas $15,600 $15,600 5530 Utilities - Hydro <-> Don Beer usage 5900 Gas, Oil, Tires Etc. <-> Supply necessary services to ice resurfacing machine Total 5900 Gas, Oil, Tires Etc. Total 5530 Utilities - Hydro $108,000 $108,000 5902 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) $800 $800 Total 5902 Misc. Equip. (under $300. Total. $500 $500 $1,000 $589,092 Total Expenses Revenue $589,092 2715 Reserve Surcharae <-> Surcharge on every hour of rental, based on surcharge of $5/hr. Total 2715 Reserve Surcharge ($30,000) ($30,000) 9915 Snack Bar 215 City of Pickering 2002 Background Information 2715 Don Beer Arena Run Date: 2/27/2002 2:05 PM Report Name: Background Into. with Totals 2002 BUDGET <-> Under contract with Pickering Hockey Assoc. 9916 VendinG Machines <-> Don Beer vending machines Total 9915 Snack Bar Total 9916 Vending Machines 9922 Admissions - Pleasure SkatinG <-> Daily admissions for individuals to play shinney hockey - daytime Total 9922 Admissions - Pleasure Skating 9930 Rentals - User Fees <-> Yearly contract with Pickering Hockey Association 9931 Rentals - Ice Surface <-> Based on rental fee average of $1 OO/hour 9935 Rentals - Halls <-> Various Hall rentals. activities 9990 Other Revenue <-> Miscellaneous sources Total Revenues Net Expenses 216 Total 9930 Rentals - User Fees Total 9931 Rentals - Ice Surface Total 9935 Rentals - Halls Total 9990 Other Revenue Total. ($8.000) ($8,000) ($7,000) ($7,000) ($4,000) ($4,000) ($2,500) ($2,500) ($530,000) ($530,000) ($19.000) ($19,000) ($4,000) ($4,000) ($604,500) ($604,500) ($15,408) City of Pickering 2002 Current Budget ( $ ) 2719 Community Centres 2001' YTD ActualS I I 133,385 3,4251 17,282 5651 EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2340 Seminars & Education 2370 Insurance Premium 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint 2478 Misc Equip Repairs 2648 Building Rentals 2678 Rental Misc Equip 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro i 5540 Utilities - Oil : 5900 Gas, Oil Tires I 5902 Misc Equip & Tools (under $300) I Total EXPENDITURESI I REVENUES 9990 Other Revenue 9916 Vending Machines 9956 Rentals - Green River C.C. 9947 Rentals - Claremont C.C. 9938 Rentals - East Shore C.C. 9937 Rentals - West Shore C.C. 9949 Rentals - Petticoat Creek Total REVENUES Net ! I ! I I I i I 5991 0' I 4,3331 85,5491 1,8831 7,4931 O! 106! 4,1961 26,9861 62,930 3,2981 I 1,7041 663 354,3981 ( 625) ( 290) (7,125) ( 1,180) ( 5.315) ( 34,543) ( 1,324) ( 50,401) 303,996 217 20011 INCREASE BUDGET! (DECREASE) J I 103,7741 29,579 I 2,000 0 22,210 7,703 670 0 1,OOO! 0 5001 ( 300) 1 5,7351 01 87,5001 2,5001 1,700! 8001 19,000 6,5001 10! 01 5001 01 5,5001 01 29,OOO¡ 01 69,5001 0 1 1,7501 1,2501 1,5001 oj 500! 01 352,3491 48,0321 ( 500)1 ( 500) ( 6,500) ( 5,000) ( 3,000) ( 28.000) ( 3,000) ( 46,500)1 I 305,849 0 0 ( 500) 3,500 ( 2,000) (-&,000) 0 ( 5.000)1 43,032 YTD Actuals as of December 31,2001 Run Date' 21271200211'40 AM Report Name: Current Budqet 2002 % CHANGE BUDGET 2002 VS. ?()()1 ",.' 133,353 2,000 29,913 6701 I 1,0001 200 5,735 90,0001 2,500 25,500 10 500 5,500 29,000 69,500 3,000 1,500 500 400,381 ( 500) ( 500) ( 7,000) ( 1 ,500) ( 5,000) ( 34,000) ( 3,000) ( 51,500) 348,881 28.50% 0.00% 34.68% 0.00% 0.00% -60.00% 0.00% 2.86% 47.06% 34.21% 0.00% 0.00% 0.00% 0.00% 0.00% 71.43% 0.00% 0.00% 13.63% 0.00% 0.00% 7.69% -70.00% 66.67% 21.43% 0.00% 1 0.75% 14.07% City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2719 Community Centres Run Date: 2/271200212:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I " 1100 Salaries & Wages 103,774 - 133;353 137.339 138,350 1200 Overtime 2,000 -2:000 2.000 2,000 1400 Employer Contributions 22,210 .29.913 30,794 31,017 1900 Uniforms I 670 670 680 694 2110 Travel I 1,000 1,000 1,015 1,035 I 2340 Seminars & Education I 500 200 203 207 ! 2370 Insurance Premium I 5,735 5,735 5,821 5,937 I 2435 Build Repairs & Mtce I 87,500 90.000 91,3501 93,177 2457 Veh . Repairs & Maint I 1,700 2.500 2,538 2,589 I 2478 Misc Equip Repairs i 19.0001 25.500 25,883 26,401 I 2648 Building Rentals ¡ 101 10 101 10 2678 Rental Misc Equip 5001 500 5081 518 5510 Utilities - Water ! 5,500 5,500 5,5831 5,695 5520 Utilities - Gas I 29,000 29,000 29,435 30,024 5530 Utilities. Hydro 69,500 69.500 70,543 71,954 5540 Utilities - Oil I 1,7501 3,000 3,0451 3,106 5900 Gas, Oil Tires 1,500 1,500 1,523 1,553 5902 Misc Equip & Tools (under $300) I 500 500 508 518 Total EXPENDITURES 352,3491 400.381 408,7781 414,785 REVENUES 9990 Other Revenue ( 500) . .,.'., 1500) ( 508) ( 518 ",,'.' """"" ~." 9916 Vending Machines ( 500) " '., f 500) ( 508) ( 518) 9956 Rentals - Green River C.C. ( 6,500) (7,OO~) (7,105) ( 7,247) 9947 Rentals - Claremont C.C. ( 5.000) ( 1,500) ( 1.523) ( 1,553) 9938 Rentals - East Shore C.C, ( 3,000) '. (5,000) ( 5,075) ( 5,177) 9937 Rentals - West Shore C.C. ( 28,000) :,( 34,000) ( 34,510) ( 35.200 9949 Rentals - Petticoat Creek ( 3,000) (3,000) (3.045) (3,106) Total REVENUES ( 46,500) b",,:,;, ( 51,500) ( 52,274) ( 53,319) Net 305,849 f.. . 348,881 356,504 361,466 . ' 218 City of Pickering 2002 Background Information 2719 Community Centres Run Date: 2/27/2002 2:05 PM Report Name. Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Civic Complex - 2124 (50% of Facility Maintenance salary) <-> Provision for vacation pay (4%) 1200 Overtime <-> To meet service level/workload committments Total 1100 Salaries & Wages $152,908 ($19,740) $185 $133,353 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $2,000 $2,000 Total 1200 Overtime $29,913 1900 Uniforms <-> As per the Collective Agreement Total 1400 Employer Contributions $29,913 2110 Travel <-> Mileage expenses for full-time staff (increased for new Petticoat Creek C.C.) Total 2110 Travel $670 $670 Total 1900 Uniforms 2340 Seminars & Education <-> Health and Safety and First Aid Training <Reduced by T JQ> $1,000 $1,000 2370 Insurance Direct <-> Insurance Premiums $500 ($300) $200 Total 2340 Seminars & Education 2435 Building Repairs & Maintenance <-> Maintenance contract East Shore C.C. <-> Caretaking supplies <-> General supplies <-> Window door and lock repair <-> Electrical and Plumbing repairs <-> Service Contracts (Garbage, Snow Removal) <-> Provision for pumping out Septic System Mt. Zion - <-> Environmental Monitoring. Water Treatment of wells (Community Centres) <-> Maintenance Contract - Petticoat Creek Community Centre Total 2435 Building Repairs & Maintenance $5,735 $5,735 Total2370 Insurance Direct 2457 Vehicle-Repair & Maintena <-> Culture & Recreation - vehicle $14,000 $8,000 $7,000 $7,000 $8,000 $17,000 $4,000 $10,000 $15,000 $90,000 2478 Misc. Equipment Repairs & <-> HVAC <-> Fire Inspection <-> Emergency Lighting (increase due to new testing regulations) Total 2457 Vehicle-Repair & Maintena $2,500 $2,500 $10,000 $3,000 $5,000 219 City of Pickering 2002 Background Information 2719 Community Centres Run Date; 2/27/20022:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Pumps, motor, etc. Boiler repair and maintenance Energy Management - Service Contract Total 2478 Misc.Equipment Repairs & $1,500 $2,000 $4,000 $25,500 <-> <.> 2648 Rec. Building Rentals <-> Brougham Community Centre -- Federal Rental Charge Total 2648 Rec. Building Rentals 2678 Misc Equipment Rentals <-> 2 Pagers for Community Centre maintenance staff Total 2678 Misc Equipment Rentals $10 $10 5510 Utilities - Water <-> Increase for New Facility $500 $500 Total 5510 Utilities. Water $5,500 $5,500 5520 Utilities. Gas <-> Increase for New Facility Total 5520 Utilities. Gas $29,000 $29,000 5530 Utilities - Hydro <-> Increase for New Facility 5540 Utilities - Oil <-> Mt. Zion Community Centre Total 5530 Utilities - Hydro $69,500 $69,500 Total 5540 Utilities - Oil $3,000 $3,000 5900 Gas, Oil, Tires Etc. <-> Culture & Recreation - vehicles Total 5900 Gas, Oil, Tires Etc. $1,500 $1,500 5902 Misc. Equip. (under $300. <-> First Aid and Safety (replacement), Small tools, etc. (replacement) Total 5902 Misc. Equip. (under $300. Total. $500 $500 $400,381 Total Expenses Revenue $400,381 9916 Vendine Machines <-> East ShoreC.C. - 9937 Rentals - West Shore C.C. <-> West Shore Community Centre - Nursery School Lease <-> Hall Rentals ' Total 9937 Rentals - West Shore C.C. Total 9916 Vending Machines ($500) ($500) ($4,000) ($30,000) ($34,000) 9938 Rentals - East Shore C.C. . <-> Hall Rentals (Saturday evenings only) Total 9938 Rentals - East Shore C.C. ($5,000) ($5,000) ($1,500) 9947 Rentals - Claremont C. C. <-> Hall Rentals (Saturday evenings only) 220 City of Pickering 2002 Background Information 2719 Community Centres Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Total 9947 Rentals - Claremont C. C. 9949 Rentals - Petticoat Creek C.C. <-> Estimated revenues Total 9949 Rentals - Petticoat Creek C.C. 9956 Rentals - Green River C.C <-> Church Lease Total 9956 Rentals - Green River C.C 9990 Other Revenue <-> Damage deposit forfeited Total 9990 Other Revenue Total. Total Revenues Net Expenses - 221 ($1,500) ($3,000) ($3,000) ($7,000) ($7,000) ($500) ($500) ($51,500) ($51,500) $348,881 City of Pickering 2002 Current Budget ( $ ) 2731 Recreation ComDI ex - Central Core 2001 2001 INCREASE YTD Actuals BUDGET (DECREASE) EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5340 Supplies - Special Events 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Mise Equip & Tools (under $300) 8960 Taxes Tenant 2821 Transfer to Reserves Total EXPENDITURES REVENUES 9990 Other Revenue 9916 Vending Machines 9915 Snack Bar 9970 Child Supervision 9975 Fitness Testing I ì I 979,007 24,629 141,599 2,757 5,410 2,483 12,555 508 1,510 22,621 579 55 1,414 35,0431 67,956 27,311 48,056 443 7,160 329 12,075 11,184 44,494 148,090 7,353 0 0 1,604,623 I I nr ( 11,683) ( 5,825) ( 1,677) ( 12,099) ( 10,230) 222 939,709 29,050 203,440 2,500 5,000 2,500 13,700 1,000 1,500 31,100 4,000 0 1,630 42,844 59,000! 20,000 51,500 700 5,000 400 11,000 9,450 28,800 138,240 8,750 1,575 25,000 1,637,388 ( 15,000) ( 7,000) ( 2,500) ( 13,500) ( 10,740) YTD Actuals as of December 31, 2001 Run Date' 21271200211'40AM Report Name: Current Budget 2002 % CHANGE BUDGET 2002 VS. ?OO1 -,C,'" 27,008 966,717 0;; " 29,050 ., ..,. '10'", 220,065 3,000 6,000 3,000 20,000 1,000 700 31,100 4,000 o 1,770 42,844 61,000 20,000 63,800 700 5,000 400 11,000 9,450 45,000 138,240 8,750 , 1,575 .., .' 25,000 . 1,719;16.1: 16,625 500 1,000 500 6,300 0 ( 800) 0 0 0 140 0 2,000 0 12,300 0 0 0 0 0 16,200 0 0 - 0 0 81,773 '". 0; ",(15,000) (2,000)< (9,000) 2,500 0 0 ",' (13,500) 0 ','" ( 10,740) 2.87% 0.00% 8.17% 20.00% 20.00% 20.00% 45.99% 0.00% -53.33% 0.00% 0.00% 0.00% 8.59% 0.00% 3.39% 0.00% 23.88% 0.00% 0.00% 0.00% 0.00% 0.00% 56.25% 0.00% 0.00% 0.00% 0.00% 4.99% 0.00% 28.57% -100.00% 0.00% 0.00% City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2731 R r c C tiC Run Date' 21271200211'40 AM t ecrea Ion omplex - en ra are Report Name: Current Budge 2001 2001 INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. 2001 9921 Admissions - Tennis I (91,874) (81,000) ( 3,000) (84,000) 3.70% 9924 Admissions - Squash ( 22,240) (28,000) 0 (28,000) 0.00% 9925 Admissions - Fitness Room ( 42,494) (36.000) Or, (36.000) 0.00% 9926 Admissions - Racquet Ball ( 9,230) (8,000) o. -", (8,000) 0.00% 9933 Rentals - Mtg. Room/Public (19,601) (25,000) 0 (25,000) 0.00% 9934 Rentals - Mtg. Room/Prog. I ( 74,000)1 (58.500) 0 (58,500) 0.00% I 9935 Rentals - Halls I ( 72,656) ( 78,000) ( 7,000) (85.000) 8.97% 9939 Rentals - Lockers ! ( 2.020) ( 1,500) 0 (1,500) 0.00% 9957 Rentals - Pottery Studio I ( 8,400) (8,400)! 0 (8,400) 0.00% I 9958 Rentals - Wellness Clinic I ( 9,990)1 (28,560)1 o. (28,560) 0.00% 9941 Membertships - Tennis i ( 72,632) (50,000) 0 (50,000) 0.00% 9943 Memberships - Pool/Health Club I ( 503,668) (400,000) 0 (400,000) 0.00% 9944 Memberships - Squash i ( 150,328) (120,000)1 0 (120,000) 0.00% i 9945 Memberships - General I (41,319) (35,000) 0 (35,000) 0.00% I 9946 Memberships - Racquet Ball I ( 34,936) ( 24,000)1 ( 1,000) (25,000) 4.17% 9991 Other Revenue I (60) 01 0 0 0.00% Total REVENUES (1,196,964)1 (1,030,700)1 ( 10,500)1 (1,041,200)1 1.02% . : Net I 407,659 606,6881 71,273 677.9611 11.75% -- 223 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2731 Recreation Complex - Central Core Run Date: 2/2712002 12:05 PM Report Name Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET , EXPENDITURES I I 1100 Salaries & Wages 939,7091 966,717 1,000,4631 1,007,683 1200 Overtime 29,0501 29,050 29,0501 29,050 I 1400 Employer Contributions 203,44°1 220,065 227,5221 229,118 1900 Uniforms 2,5001 3,000 3,0451 3,106 2110 Travel 5,0001 6,000 6,0901 6,212 I 2131 Telephones I 2,500 3,000 3,045 3,106 I 2210 Advertising I 13,700! 20,000 20,3001 20,706 2220 Subscription & Publications I 1,0001 1,000 1,015 1,035 2340 Seminars & Education I 1,5001 700 7111 725 ! 2370 Insurance Premium I 31,1 0°! 31,100 31,567! 32,198 2371 Ins. Deductible I 4,000! 4,000 4,060! 4,141 2395 Memberships ' 1,630! 1,770 1,797! 1,833 I 2399 Outside Agency Serv I 42,8441 42,844 43,487! 44,357 I 2435 Build Repairs & Mtce 59,0°°1 61,000 61,915! 63,153 2478 Misc Equip Repairs 20,0001 20,000 20,3001 20,706 2481 Other Fix. Assets Rep & Mtce. 51,5001 63,800 64,757 66,052 2678 Rental Misc Equip I 700 700 711! 725 5300 Stationary & Office Supplies 5,000 5,000 5,075 5,177 5302 Forms 400 400 406 414 5340 Supplies - Special Events 11,000 11,000 11 ,165 11,388 5510 Utilities - Water 9,450 9,450 9,592 9,784 5520 Utilities - Gas 28,800 45,000 45,675 46,589 5530 Utilities - Hydro 138,240 138,~~0 140,314 143,120 5902 Misc Equip & Tools (under $300) 8,750 8,750 8,881 9,059 8960 Taxes Tenant 1,575 1,575 1,599 1,631 2821 Transfer to Reserves 25,0001 25,000 25,375 25,883 Total EXPENDITURES 1,637,388 1,719,161 1,767,9171 1,786,951 REVENUES 9990 Other Revenue ( 15,000) ( 15,000) ( 15,225) ( 15,530) 9916 Vending Machines ( 7,000) ( 9,000) (9,135) (9,318) 9915 Snack Bar (2,500) 0 0 0 224 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2731 Recreation Complex - Central Core Run Date: 2/2712002 12:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET I 9970 Child Supervision ( 13,500) (13,500) ( 13,703) ( 13,977) 9975 Fitness Testing ( 10,740) ( 10,740) ( 10,901) (11,119) 9921 Admissions - Tennis ( 81,000) ( 84,000) ( 85,260) ( 86,965) 9924 Admissions - Squash ( 28,000) ( 28,000) ( 28,420) ( 28,988) 9925 Admissions - Fitness Room ( 36,000) ( 36,000) ( 36,540) ( 37,271) 9926 Admissions - Racquet Ball ( 8,000) (8,000) ( 8,120)1 ( 8,282) 9933 Rentals - Mtg. Room/Public I ( 25,000) ( 25,000) ( 25,375) ( 25,883) 9934 Rentals - Mtg. Room/Prog. I ( 58,500)! ( 58,500) ( 59,378)! ( 60,566) I 9935 Rentals - Halls ( 78,000) ( 85,OOO) ( 86,275)1 ( 88,001) 9939 Rentals - Lockers I ( 1,500)[ ( 1,500) ( 1,523)1 ( 1,553) I 9957 Rentals - Pottery Studio ( 8,400) ( 8,400) ( 8,526)1 ( 8,697) 9958 Rentals - Wellness Clinic ( 28,560)1 ( 28,560) ( 28,988) ( 29,568) 9941 Membertships - Tennis ( 50,000) ( 50,000) ( 50,750)! ( 51,765) 9943 Memberships - Pool/Health Club I ( 400,000) ( 400,000) (406,000)1 (414,120) 9944 Memberships - Squash [ ( 120,000) (120,OOO) (121,800) ( 124,236) I 9945 Memberships - General I ( 35,000) ( 35,000) ( 35,525)1 ( 36,236) 9946 Memberships - Racquet Ball I ( 24,000)1 ( 25,000) ( 25,375)1 ( 25,883) Total REVENUES ( 1,030,700)1 (1,041,200) (1,056,819)1 ( 1,077,958) I I Net 606,688 677,961 711,0981 708,993 ')')/W ¡.."",;) City of Pickering 2002 Background Information 2731 Recreation Complex - Central Core Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus/(Iess) Cost Sharing with others: Supervisor, Facility Operations Salary 75% transferred to Dept. 2715 & 2735 <-> Transfer to Civic Complex - 2124 (50% of Maintenance Mechanic Facil.salary) <-> Provision for Shift Premium (hourly) <-> Provision for Vacation Pay (4%): Term employees 1200 Overtime <-> Facilities <-> Front Desk and Program Total 1100 Salaries & Wages Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms 2110 Travel <-> Mileage expenses for full-time staff - Program & Facility Total 2110 Travel 2131 Cellular Phones <-> Cell phones for 3 staff Total2131 Cellular Phones 2210 Advertising <-> Provide newspaper & brochure advertisements and promotions packages Total 2210 Advertising 2220 Subscriptions & Publicati <-> Reference material, journals and reports Total 2220 Subscriptions & Publicati 2340 Seminars & Education <-> PRO Mun. Admin. Training Coordinator Facility Operations <-> OASES PO Day - Kinesiologist <-> Can-Fit Pro Training - Kinesiologist <-> Facilities - Supervisor, Facility Operations <-> Complex Admin/Clerical Staff Training <Deleted by T JQ> Complex Admin/Clerical Staff Training <Deleted by T JQ> PRO Mun. Admin. Training Coordinator Faciltiy Operations Total 2340 Seminars & Education 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct 2371 Self Insurance 226 $1,023,591 ($48,297) ($24,970) $12,731 $3,662 $966,717 $19,050 $10,000 $29,050 $220,065 $220,065 $3,000 $3,000 $6,000 $6,000 $3,000 $3,000 $20,000 $20,000 $1,000 $1,000 $300 $200 $300 $200 $500 ($500) ($300) $700 $31,100 $31,100 City of Pickering 2002 Background Information 2731 Recreation Complex. Central Core Run Date: 2127/20022:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Insurance Deductible 2395 Memberships <-> Facility Licenses: Mech. Lic., Prof. fees, etc. <-> Program memberships: Squash Ontario <-> Tennis Ontario <-> Ontario Fitness Council <-> Fitness Centre Accreditation <-> Certified Fitness Appraiser <-> Durham Region Fitness Council $4,000 $4,000 Total 2371 Self Insurance 2399 Outside Agency Services <-> Tennis Professional <-> Squash Professional <-> Security (Contract) Total 2395 Memberships $250 $450 $700 $125 $150 $65 $30 . $1,770 2435 Building Repairs & Maintenance <-> Carpet Cleaning <.> Caretaking Supplies <-> General Supplies <-> Glass Cleaning (quarterly) <-> Snow Removal <-> Bu ilding Supplies and Repairs <-> Electrical Repairs <-> Plumbing Repairs <-> Lamps, Ballasts, Fuse Inventory <-> Window, Door and Lock repairs Total 2399 Outside Agency Services $12,845 $24,999 $5,000 $42,844 2478 Misc.Equipment Repairs & <-> Various program equipment at the Recreation Complex Total 2478 Misc.Equipment Repairs & Total 2435 Building Repairs & Maintenance $1,500 $15,000 $6,000 $4,000 $5,000 $5,500 $6,500 $6,000 $6,500 $5,000 $61,000 2481 Other Fixed Assets-Rpr & <-> Air Circulation Equipment (contract out) <-> Elevator Inspection & Repair (contract out) <-> Air conditioning (contract out) <-> Energy Management - Service Contract <-> Boiler Inspection and Repair (contract out) <-> Water Treatment <-> Electrical repair and maintenance <-> Plumbing repair and maintenance <-> Fire alarm inspection and Service (contract out) <-> Motors, Belts, Filters <-> Custodial Repairs and Maintenance <-> Diesel Generator Repair and Maintenance (contract out) Increase due to new testing regulations $20,000 $20,000 $6,000 $4,800 $15,000 $4,500 $5,000 $6,000 $5,000 $4,000 $3,000 $3,000 $2,000 $5,500 227 City of Pickering 2002 Background Information 2731 Recreation Complex - Central Core Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Total2481 Other Fixed Assets-Rpr & $63,800 2678 Misc Equipment Rentals <-> Occasional equipment needs, other equipment rentals Total2678 Misc Equipment Rentals $700 $700 2821 Transfer to Reserve <-> Contribution to capital equipment reserve - Surcharge on Memberships Total 2821 Transfer to Reserve 5300 Stationery & Office Supplies <-> General Stationary <-> Computer related $25,000 $25,000 Total 5300 Stationery & Office Supplies $3,500 $1,500 $5,000 5302 Forms <-> Professional printing services - Program <-> Facilities Total 5302 Forms $250 $15ú $400 5340 Supplies - Spec.Events/Ba <-> Provide mix for banquet hall and meeting room rentals Total 5340 Supplies - Spec.Events/Ba $11,000 $11,000 5510 Utilities - Water <-> Recreation Complex - usage Total 5510 Utilities - Water $9,450 $!;j ,450 5520 Utilities - Gas <-> Increase due to new rate structure & gas charges Total 5520 Utilities - Gas $45,000 $45,000 5530 Utilities - Hydro <-> Recreation Complex - usage Total 5530 Utilities - Hydro $138,240 $138,240 5902 Misc. Equip. (under $300. <-> Polaroid Film Pouches (replacement) <-> Racquets, balls, eyewear for Elective Programs (replacement) <-> Fitness Testing Supplies (replacement) <-> Creative Centre and Child Supervision Centre <-> Combination Locks (replacement) <-> First Aid Supplies (replacement) <-> Small Tools - $2,500 $1,200 $500 $1,500 $750 $1,000 $1,300 . $8,750 Total 5902 Misc. Equip. (under $300. 8960 Taxes - Tenant <-> Taxes (Tenant) Total 8960 Taxes - Tenant Total. $1,575 $1,575 $1,719,161 Total Expenses Revenue $1,719.161 9916 Vendine Machines 228 City of Pickering 2002 Background Information 2731 Recreation Complex - Central Core Run Date: 2/27/20022:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Based on 12% of total Complex Vending Machine Sales Total 9916 Vending Machines 9921 Admissions - Tennis <-> Prime time court admissions <-> Non Prime time court admissions Total9921 Admissions - Tennis 9924 Admissions - SQuash <-> Pay as you play - Prime time court admissions <-> Non prime time court admissions 9925 Admissions - Fitness Room <-> Adult - Singles <-> Adult - 5 Pass <-> Adult - 10 Pass Total 9924 Admissions - Squash Total 9925 Admissions - Fitness Room 9926 Admissions - Racauet Ball <-> Pay as you play - Prime time court admissions <-> Non prime time court admissions Total 9926 Admissions - Racquet Ball 9933 Rentals - Mta. Room/Publi <-> Various private rentals for Complex Meeting Rooms (1,2 & 3) Total 9933 Rentals - Mtg. Room/Publi 9934 Rentals - Mta. Room Pro. <-> Rentals for Department CuI. & Rec. operating at the Pickering Recreation Complex <-> Contribution to Capital Reserves Total 9934 Rentals - Mtg. Room Prg. 9935 Rentals - Halls . <-> Various private rentals for Complex East and West Salons (Banquet Halls) Total 9935 Rentals - Halls 9939 Rentals - Misc. EauiDment <-> Locker Rentals <-> Misc. Racquet Rentals 9941 MembershiD - Tennis <-> Annual <-> Seasonal <-> Contribution to Capital ReserVes Total 9939 Rentals - Misc. Equipment - 9943 MembershiD - Pool/Health <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total9941 Membership - Tennis 9944 MembershiD - SQuash <-> An nual Total 9943 Membership - Pool/Health 229 ($9.000) ($9,000) ($45,000) ($39,000) ($84,000) ($19,360) ($8,640) ($28,000) ($14,100) ($8,100) ($13,800) ($36,000) ($4,620) ($3,380) ($8,000) ($25,000) ($25,000) ($50,000) ($8,500) ($58,500) ($85,000) ($85,000) ($800) ($700) ($1,500) ($35,282) ($13,218) ($1,500) ($SO,OOO) ($320,OOO) ($40,OOO) ($30,OOO) ($10,OOO) ($400,OOO) ($ 1 OO.OOO} City of Pickering 2002 Background Information 2731 Recreation Complex - Central Core Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> <-> <-> Seasonal Monthly Contribution to Capital Reserves 9945 Membershio - Fitness Room <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 9944 Membership - Squash 9946 Membershio - Racauet Ball <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 9945 Membership - Fitness Room Total 9946 Membership - Racquet Ball 9957 Rentals - Potterv Studio <-> Contractual Agreement with 'The Tuming Point" for lease of space Total 9957 Rentals - Pottery Studio 9958 Rentals - Wellness Clinic <-> Contractual agreement for lease of space 9970 Child Suoervision <-> Single hour admission <-> 6 hour pass <-> 15 hour pass Total 9958 Rentals - Wellness Clinic 9975 Fitness Testina <-> Member Fitness Assessment <-> Non-Member Fitness Assessment Total 9970 Child Supervision 9990 Other Revenue <-> Upper / Lower Concourse Rental <-> Leased equipment /space <-> Miscellaneous rentals Total 9975 Fitness Testing Total 9990- Other Revenue Total. Total Revenues Net Expenses 230 ($10.000) ($6,000) ($4,000) ($120,000) ($29,622) ($1,751) ($1,752) ($1,875) ($35,000) ($23,975) ($351 ) ($174 ) ($500) ($25,000) ($8,400) ($8,400) ($28,560) ($28,560) ($3,944) ($1,772) ($7,784) ($13,500) ($9,540) ($1,200) ($10.740) ($1,700) ($10,000) ($3,300) ($15,000) ($1,041.200) ($1,041,200) $677,961 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2733 Recreation Com lex - Pool Run Oate : 2127f2002 11 :40 AM Report Name: Current Bud et 2001 2001' INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET EXPENDITURES 1 1100 Salaries & Wages 272,666 271,276 15,928 287,204 5.87% 1200 Overtime 4,803 7,600 0 7,600 0.00% 1400 Employer Contributions 33,376 58,560 6,592 65,152 11.26% 1900 Unifonns 2,794 3,118 0 3,118 0.00% 2110 Travel 87 300 0 300 0.00% 2340 Seminars & Education 1,091 2,800 (300) . 2,500 -10.71% 2395 Memberships 138 280 0 280 0.00% 2435 Build Repairs & Mtce 37,569 45,000 1,000 46,000 2.22% 2478 Misc Equip Repairs 8,260 22,000 0 22,000 0.00% 5510 Utilities - Water 11,184 18,000 0 18,000 0.00% 5520 Utilities - Gas 44,494 30,000 10,000 40,000 33.33% 5530 Utilities - Hydro 104,7471 97,200 01 97,200 0.00% 5902 Misc Equip & Tools (under $300) 1,434 1,500/ 0 1,500 0.00% I 2821 Transfer to Reserves 01 15,000 01 15,000 0.00% Total EXPENDITURES I 522,6441 572,634! 33,2201 605,8541 5.80% REVENUES I 9923 Admissions - Public Swimming (65,343) (61,400)1 ( 2,000) (63,400) 3.26% 9932 Rentals - Pool ( 117,586) ( 120,790) ( 5,010) (125,800) 4.15% 9936 Rentals - Pool-School Board ( 494) (3,500) 3,000 ( 500) -85.71% 9943 Memberships - Pool/Health Club (47,212) ( 33,000)1 ( 1,000) (34,000) 3.03% Total REVENUES! ( 230,635)1 ( 218,690)1 ( 5,010) (223,700) 2.29% Net 292,009 353,9441 28,210 382,154 7.97% I I ! - 231 2733 Recreation Complex. Pool EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2340 Seminars & Education 2395 Memberships 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under $300) 2821 Transfer to Reserves Total EXPENDITURESI REVENUES 9923 Admissions - Public Swimming 9932 Rentals - Pool 9936 Rentals - Pool-School Board 9943 Memberships - Pool/Health Club Total REVENUES! Net City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2001 BUDGET 271,276 7,600 58,560 3,118 300 2,800 2801 45,000 22,000 18,000 30,000 97,200 1,500 15,000 572,6341 I ( 61,400) ( 120,790) ( 3,500) ( 33,000) ( 218,690) 353,944 232 2002 BUDGET 287,204 7,600 65,152 3,118 300 2,500 280 46,000 22,000 18,000 40,000 97,200 1,500 15,000 605,854 ( 63,400) ( 125,800) ( 500) ( 34.000) ( 223.700) 382,154 - Run Oate: 21271200212:05 PM Report Name: Three Year Budget Summary 2003 BUDGET I 295,382 7,600 66,9591 3,165 305 2,538 284 46,690 22,330 18,270 40,600 98,658 1,523i 15,225 619,529! ( 64,351) ( 127,687) ( 508) ( 34,510) ( 227.056)1 392,473 2004 BUDGET I i J . 297,480 7,600 67,423 3,228 311 2,589 290 47,624 22,777 18,635 41,412 100,631 1,553 15,530 627,083 ( 65,638) ( 130,241) ( 518) ( 35,200) ( 231,597) 395,486 City f Pickering 2002 Background Information 2733 Recreation Complex - Pool Run Date: 2/27120022:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision for Vacation Pay (4%): Term Employees 1200 Overtime <-> To meet service level I workload committments Total 1100 Salaries & Wages $281,842 $5,362 $287,204 $7,600 $7,600 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1200 Overtime $65,152 1900 Uniforms <-> As per the Collective Agreement Total 1400 Employer Contributions $65,152 $3,118 $3,118 2110 Travel <-> Mileage expenses for: Aquatic Program Coordinator Total 1900 Uniforms $300 $300 2340 Seminars & Education <-> PRO Municipal Aquatic Training & Recertification <-> (CPO) Certified Pool Operators Course <Deleted by T JQ> PRO Municipal Aquatic Training & Recertification Total 2340 Seminars & Education Tota/2110 Travel 2395 Memberships <-> PRO <-> R.L.S.S. <-> Red Cross $300 $2,500 ($300) $2,500 2435 Building Repairs & Maintenance <-> Pool Chemicals (conversion to liquid chlorine - for Health & Safety) <-> Cleaning Supplies <-> Miscellaneous <-> Electrical and plumbing repairs <-> Lamps, Ballasts and Fuse Inventory <-> Filters, etc. <-> Tile, painting, door and lock repairs <-> Emergency lighting (replacement) Total 2395 Memberships $140 $75 $65 $280 - $20,000 $8,000 $1,000 $3,000 $4,000 $2,000 $5,000 $3,000 $46,000 2478 Misc. Equipment Repairs & <-> Filter System <-> Pool Supplies and Equipment <.> Electrical and Plumbing <-> Dry-O- Tron repairs (contract) <-> Pumps, Motors, Valves, Seals Total 2435 Building Repairs & Maintenance $4,000 $5,000 $4,000 $4,000 $3,000 213 City of Pickering 2002 Background Information 2733 Recreation Complex - Pool Run Date: 2/27/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET 2821 Transfer to Reserve <-> Contribution to capital equipment reserve Total 2478 Misc.Equipment Repairs & $2,000 $22,000 <-> Repair parts for pool vacuum Total 2821 Transfer to Reserve 5510 Utilities - Water <-> Recreation Complex - pool usage Total 5510 Utilities - Water 5520 Utilities - Gas <-> Increase due to new rate structure & gas charges Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Recreation Complex - pool usage 5902 Misc. Equip. (under $300. <-> First Aid Supplies <-> Flutterboards (replacement) <-> Toys (replacement) <-> Small Tools etc. Total 5530 Utilities - Hydro Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9923 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass Total 9923 Admissions - Public Swimm 9932 Rentals - Pool <-> Learn to swim <-> Private <-> Pickering Swim Club <-> Synchro Club <-> Disabled swim <-> Learn to swim Contribution to Capital Reserve <-> Other Pool Rental Contribution to Capital Reserve - Total 9932 Rentals - Pool 9936 Rentals - Pool - School B <-> Total 9936 Rentals - Pool - School B 9943 Membershic - Pool/Health 234 $15,000 $15,000 $18,000 $18,000 $40.000 $40,000 $97,200 $97)00 $600 $400 $300 $200 $1,500 $605.854 $605,854 ($25,400) ($15,000) ($16,000) ($3,000) ($4,000) ($63,400) ($71,000) ($8,000) ($30,300) ($1,200) ($300) ($6,600) ($8,400) ($125,800) ($500) ($500) City of Pickering 2002 Background Information 2733 Recreation Complex - Pool Run Date: 2/2712002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Youth Adult Family Total 9943 Membership - Pool/Health Total. ($1,600) ($20,000) ($12,400) ($34,000) ($223,700) <-> <-> Total Revenues Net Expenses ($223,700) $382,154 - 235 City of Pickering 2002 Current Budget ( $ ) 2735 Recreation ComPlex - Arenas 2001 YTD Actuals EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2340 Seminars & Education 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5302 Forms 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $300) 2821 Transfer to Reserves Total EXPENDITURES REVENUES 9990 Other Revenue 9940 Advertising Space 9916 Vending Machines 9915 Snack Bar 9922 Admissions - Skating 9933 Rentals - Mtg. Room/Public 9934 Rentals - Mtg. Room/Prog. 9931 Rentals -Ice Surface Reserve Surcharge Total REVENUES Net 226,885 11,202 35,152 2,344 240 36,575 33,181 459 84 1601 2,4851 I 10,960 108,3591 1 01 771 0 468,1631 ( 25,900) ( 2,500) ( 1,785) ( 5,500) ( 23,472) ( 26,432) ( 1,000) (461,108) 0 ( 547,697) ( 79,534) 236 2001 INCREASE BUDGET (DECREASE) I 261,949 10,000 57,110 2,000 600 43,0001 36,0001 500/ 300 300 6,8251 8,400! 108,0001 8001 1,0001 30,OOO! 566,7841 I I ( 31,000) ( 10,000) ( 3,000) ( 8,000) ( 23,500) ( 20,000) ( 1,000) ( 470,000) ( 30,000) ( 596,500)1 ( 29,716) 12,713 0,.< 5,800 0 0 0 10,000 0 0 0 0 1,600 0 0 0 01 30,113! 1 0 0 0 3,000 0 ( 2,000) 0 ( 1-5;000) 0 ( 14,000)1 16,113 YTD Actuals as of December 31,2001 Run Date' 212712002 11'40 AM Report Name: Current Budget 2002 % CHANGE BUDGET 2002 VS. 2001 . ,:' , "C;;;C 274,662 10,000 62,910 2,000 600 43,000 46,000 500 300 300 6,,825 1 0,000 108,000 ' 800 1,000 30,000 596,897/ ( 31,000) ( 10,000) ( 3,000) ( 5,000) ( 23,500) , ( 22,000) ( 1,000) ( 485,000) ( 30,000) ( 610,500) , ( 13,603) 4.85% 0.00% 10.16% 0.00% 0.00% 0.00% 27.78% 0.00% 0.00% 0.00% 0.00% 19.05% 0.00% 0.00% 0.00% 0.00% 5.31% 0.00% 0.00% 0.00% -37.50% 0.00% 10.00% 0.00% 3.19% 0.00% 2.35% -54.22% City of Pickering . 2002 to 2004 THREE YEAR FORECAST($) 2735 Recreation Complex - Arenas Run Date: 212712002 12:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES ":,':' : .<~:é,.""" 1100 Salaries & Wages 261,949 274.662 282,828 284,678 1200 Overtime 10,000 10,000 1 O,OOOi 10,000 1400 Employer Contributions 57,110 62,910 64,715 65,124 1900 Uniforms 2,000 2,000 2,030[ 2,071 2340 Seminars & Education 600 600 609 621 2435 Build Repairs & Mtce 43,000 43,000 43,645 44,518 2478 Misc Equip Repairs 36,000 46,000 46,690! 47,624 2678 Rental Misc Equip 500 500 508/ 518 5300 Stationary & Office Supplies I 300 300 305 311 5302 Forms I 3001 300 3051 311 5510 Utilities - Water I 6,825 6,825 6,9271 7,066 5520 Utilities - Gas I 8,400 10,000 10,1501 10,353 5530 Utilities - Hydro 108,OOO! 108,000 109,620 111,812 5900 Gas. Oil Tires [ 800 800 812 828 5902 Misc Equip & Tools (under $300) 1,000 1,000 1,015 1,035 2821 Transfer to Reserves I 30,000 30,000 30,45°1 31,059 Total EXPENDITURES! 566,784[ 596,897 610,6091 617,929 REVENUES I 9990 Other Revenue ( 31,000) ( 31,000) (31,465) ( 32,094 9940 Advertising Space (10,000) , ( 10,000) ( 10,150) ( 10,353 9916 Vending Machines ( 3,000) .._,",(,.~!,QQO) ( 3,045) ( 3,106) 9915 Snack Bar (8,000) .', ",; (5,000) ( 5,075) ( 5,177) 9922 Admissions. Skating (23,500) ,, (23,59P) ( 23,853) ( 24,330) 9933 Rentals - Mtg. RoomlPublic ( 20,000) :~:"".". ( 22,000) ( 22,330) ( 22,777) 9934 Rentals - Mtg. Room/Prog. ( 1,000) " ,"f1,000) (1,015) ( 1,035) 9931 Rentals - Ice Surface ( 470,000) ( 485,000) (492,275) (502,121) Reserve Surcharge ( 30,000) ( 30,000) ( 30,450) ( 31,059 Total REVENUES (596,500) 1.",+,;. ( 610,500) ( 619,658) ( 632,052) Net (29,716) It. (13,603) ( 9,049) ( 14,123 '. 237 City of Pickering 2002 Background Information 2735 Recreation Complex - Arenas Run Date: 2/27120022:05 PM Report Name: Background Info with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Parks - 2718 (35% of 1 Maintenance Workers salary) <-> Transfer Supervisor Facility Operations (25%) <-> Provision for Shift Bonus <-> Provision for Vacation Pay 1200 Overtime <-> To meet service level/workload committments Total 1100 Salaries & Wages $270,429 ($15,048) $16,100 $1,567 $1,614 $274,662 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $10,000 $10,000 Total 1200 Overtime $62,910 1900 Uniforms <-> As per the Collective Agreement Total 1400 Employer Contributions $62,910 2340 Seminars & Education <-> Cover the cost of Refrigeration '8' exam training & O.R.F.A. courses & safety Total 2340 Seminars & Education $2,000 $2,000 Total 1900 Uniforms 2435 Building Repairs & Maintenance <-> Caretaking supplies <-> Building repair supplies & services <-> Electrical repairs <-> Plumbing repairs <.> Door and lock repairs <-> Parking lot maintenance (snow removal and garbage) Total 2435 Building Repairs & Maintenance $600 $600 l' \ i 2478 Mise.Equipment Repairs & <-> Ministry of Labour Inspections <-> Refrigeration repairs maintenance and dehumidifiers (contract) <-> Overhaul Compressor (2) <-> Fan & motor repairs, supplies & fuse inventory <-> Electrical and Plumbing repairs <-> lee Resurfacer maintenance <-> Misc. small equipment repairs <.> Energy Management System - Service Contract Total 2478 Misc.Equipment Repairs & $13,000 $13,000 $7,000 $4,000 $1,000 $5,000 $43,000 - $2,000 $13,500 $10,000 $7,000 . $7,000 $3,500 $1,500 $1,500 $46,000 2678 Mise Equipment Rentals <-> Rental of tools for specific jobs 2821 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2678 Misc Equipment Rentals $500 $500 $30,000 238 City Jf Pickering 2002 Background Information 2735 Recreation Complex - Arenas Run Date: 2127/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET 5300 Stationery & Office Suppl <-> To provide staff with necessary stationery items <-> Toners for printer Total2821 Transfer to Reserve 5302 Forms <-> Printing of facility permits and receipt forms Total 5300 Stationery & Office Suppl 5510 Utilities - Water <-> Recreation Complex Arena usage Total 5302 Forms 5520 Utilities - Gas <-> Increase due to new rate structure & gas charges Total 5510 Utilities - Water 5530 Utilities - Hydro <-> Recreation Complex Arena usage Total 5520 Utilities - Gas 5900 Gas, Oil, Tires Etc. <-> Necessary services to ice resurfacing machine Total 5530 Utilities - Hydro 5902 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) Total 5900 Gas, Oil, Tires Etc. Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 2735 Reserve Surcharae <-> Unallocated Total 2735 Reserve Surcharge 9915 Snack Bar <-> Under contract with Pickering Hockey Assoc. 10 mths. @ $500/mt!1. Total9915 Snack Bar 9916 Vendina Machines <-> Arena vending machines Total 9916 Vending Machines 9922 Admissions - Pleasure Ska <-> Daily admissions for individuals for public Skating Total 9922 Admissions - Pleasure Ska 9931 Rentals - Ice Surface <-> Based on an average of $1 DO/hr. 9933 Rentals - Mta. Room/Publi Total9931 Rentals -Ice Surface 239 $30,000 $100 $200 $300 $300 $300 $6,825 $6,825 $10,000 $10,000 $108,000 $108,000 $800 $800 $500 $500 $1,000 $596,897 $596,897 ($30.000) ($30.000) ($5.000) ($5.000) {$3,000) ($3,000) ($23,500) ($23.500) ($485.000) ($485.000) City of Pickering 2002 Background Information 2735 Recreation Complex - Arenas Run Date: 2/27/2002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Various hall rentals, activities Total 9933 Rentals - Mtg. Room/Publi 9934 Rentals - Mta. Room Pro. <-> Various program room rentals 9940 Advertisina Soace <-> Rink Board advertising 9990 Other Revenue <-> Ball Hockey <-> Lacrosse Total Revenues Net Expenses Total 9934 Rentals - Mtg. Room Prg. Total 9940 Advertising Space Total 9990 Other Revenue Total. - 240 ($22,000) ($22,000) ($1,000) ($1,000) ($10,000) ($10,000) ($11,000) ($20,000) ($31,000) ($610,500) ($610,500) ($13,603) City of Pickering 2002 Current Budget ( $ ) YTO ActuaJs as of December 31,2001 2744 Museum Run Date: 2127/20021140AM Report Name: Current Budae! 2001/ 2001 INCREASE! 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. I I EXPENDITURES I 1100 Salaries & Wages 193,109 182,093 17,494 199,587 9.61% 1200 Overtime 2,083 4,500 0 4,500 0.00% 1400 Employer Contributions 23,153! 39,185 5,918 45,103 15.10% 1900 Uniforms 1,9801 2,000 01 2,000 0.00% 2110 Travel 1,822! 4:500 0 4,500 0.00% 2122 Freight, Express & Cartage 0 6001 0 600 0.00% 2131 Telephones 6,653 4,500 0 4,500 0.00% 2210 Advertising 10,642 12,000 3,000 15,000 25.00% 2211 Trade Shows, Exhib & Displays 651 500 01 500 0.00% I \ 2340 Seminars & Education 4501 500 0 500 0.00% \ 2370 Insurance Premium 1,4221 1,630 0 1,630 0.00% 2394 Recpt, Prom & Sp Events 1,737 1,5001 0 1,500 0.00% I 2395 Memberships 2701 250 0 250 0.00% I I 6,8001 01 6,800 0.00% 2399 Outside Agency Serv 7,1551 2435 Build Repairs & Mtce 10,8001 8,000! 01 8,000 0.00% 2478 Misc Equip Repairs 1,2311 3,300 01 3,300 0.00% I 1 2480 Antiques Repairs Mtce. 1,065 1,000 0 1,000 0.00% 2482 Grounds Upkeep 108 5001 0 500 0.00% 5300 Stationary & Office Supplies 4,002, 4,5001 0 4,500 0.00% 5340 Supplies - Special Events 14,274 15,000 0 15,000 0.00% 5345 Antique Purchases 154 500 0 500 0.00% 5400 Gift Shop Plaques 3,928 4,000 0 4,000 0.00% 5530 Utilities - Hydro 5,560 2,860 0 2,860 0.00% 5540 Utilities - Oil 457 600 0 600 0.00% 5900 Gas, Oil Tires 722 900 0 900 0.00% 5902 Mise Equip & Tools (under $300) 250 500 0 500 0.00% Total EXPENDITURES 293,0941 302,218/ 26,4121 328,630 8.74% REVENUES 1623 ant. Specific Grants 0 ( 10,767) ( 5,233) ( 16,000) 48.60% 9990 Other Revenue ( 7,702) (3,800) 0 (3,800) 0.00% 9915 Snack Bar ( 609) (1,000) 200 ( 800) -20.00% 9910 Gift Shop (4,814) (6,500) 1,500 ( 5,000) -23.08% 9955 Programs ( 7,297) (12,000) 0 (12,000) 0.00% 9977 Donations ( 2,386) (1,500) 0 ( 1,500) 0.00% 241 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2744 Museum Run Date: 2I2712OO211:40AM R eport Name: Current Budqet 2001 2001' INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. I ?nn1 9920 Admissions - Public & Edu. ( 66,458) ( 52,800) ( 9,200) ( 62,000) 17.42% 9933 Rentals - Mtg. Room/Public (3,816)1 (15,000) 5,000 ( 10,000)1 -33.33% Total REVENUES (93,083)/ ( 103,367)1 ( 7,733) ( 111,100)1 7.48% I ".. Net I 200,011 198,851 18,679 217,530 9.39% , I i , - 242 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2744 Museum Run Date' 212712002 12:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I I 1100 Salaries & Wages 182,093 199,587 202,205! 203,365 1200 Overtime 4,500 4,500 4,5001 4,500 1400 Employer CoAtributions 39,185 45,103 45,6821 45,938 1900 Uniforms 2,000 2,000 2,0301 2,071 2110 Travel 4,500 4,500 4,5681 4,659 2122 Freight, Express & Cartage 600 600 6091 621 2131 Telephones 4,500 4,500 4,568 4,659 2210 Advertising 12,000 15,000 15,225/ 15,530 2211 Trade Shows, Exhib & Displays 500! 500 5081 518 I 2340 Seminars & Education 5001 500 508 518 1,6301 : 2370 Insurance Premium 1,630 1,654! 1,687 2394 Recpt, Prom & Sp Events 1,5001 1,500 1,5231 1,553 2395 Memberships 250 250 2541 259 2399 Outside Agency Serv 6,800 6,800 6,902 7,040 2435 Build Repairs & Mtce 8,000 8,000 8,1201 8,282 ¡ 2478 Misc Equip Repairs 3,300 3,300 3,350 3,417 2480 Antiques Repairs Mtee. 1,000 1,000 1,0151 1,035 I 2482 Grounds Upkeep 5001 500 508 518 I 5300 Stationary & Office Supplies 4,500 4,500 4,568 4,659 5340 Supplies - Special Events 15,000 15,000 15,225 15,530 5345 Antique Purchases 500 500 508 518 5400 Gift Shop Plaques 4,000 4,000 4,060 4,141 5530 Utilities - Hydro 2,860 2,860 2,903 2,961 5540 Utilities - Oil 600 600 609 621 5900 Gas, Oil Tires 900 900 914 932 5902 Mise Equip & Tools (under $300) 500 500 508 518 Total EXPENDITURES 302,2181 328,630 333,024 336,050 REVENUES 1623 Ont. Specific Grants ( 10,767)' ( 16,000) ( 16,240) ( 16,565 9990 Other Revenue ( 3,800) ( 3,800) ( 3,857) ( 3,934) 9915 Snack Bar ( 1,000) ( 800) ( 812) ( 828) 243 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2744 Museum Run Date: 212712002 12:05 PM Report Name' Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET , 9910 Gift Shop ( 6,500) . (..5_,QQO) ( 5,075)1 ( 5,177) 9955 Programs ( 12,000) t,12~OOO) ( 12,180) ( 12.424) 9977 Donations ( 1,500) (t,500) ( 1,523) ( 1,553) 9920 Admissions - Public & Edu. ( 52,800) (62,000) (62,930) ( 64,189) 9933 Rentals - Mtg. Room/Public ( 15,000) ( 10,000) (10,150)[ ( 10,353) Total REVENUES (103,367)1 (111,100) (112,767)! (115,023) I I Net 198,8511 217,530 220,2571 221,027 - 244 City of Pickering 2002 Background Information 2744 Museum Run Date: 2/2712002 2:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to C & R-Admin. - 2711 (50% of Supervisor, Facility Programs salary) <-> Provisions for Part-time Collections Staff <-> Provision for Vacation Pay (4%) 1200 Overtime <-> To meet service level/workload requirements Total 1100 Salaries & Wages $219,210 ($32,198) $10,000 $2,575 $199,587 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as ~ental and optical. Total 1200 Overtime $4,500 $4,500 $45,103 1900 Uniforms <-> As per the Collective Agreement Total 1400 Employer Contributions $45,103 I l\ 2110 Travel <-> Mileage for staff: Outreach Programs, Workshops, School Displays, Deliveries, Special Events Programs Total 1900 Uniforms $2,000 $2,000 $4,500 2122 Freight,Express & Cartage <-> Shipment of Artifacts, steam Engines or displays Total2122 Freight,Express & Cartage Total 2110 Travel $4,500 2131 Telephone <-> Equipment and Line Charges ($300 x 12) <-> Chargeable Messages $600 $600 2210 Advertising <-> Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, local/regional advt. add.new events & activities year 2001 Total2131 Telephone $3,600 $900 $4,500 $15,000 2211 Tr Shows,Exhib.& Displays <.> Supplies and materials for temporary exhibits and displays, enlarge'!1ents, lettering, Total 2210 Advertising $15,000 folios $500 2340 Seminars & Education <-> OMA - Committee Workshop, Honorariums for on site training workshops <-> WHMIS & Safety <-> Fundraising Workshops Total 2211 Tr Shows,Exhib.& Displays $500 2370 Cult Serv-Museum - 'nsura <-> Insurance Premium Total 2340 Seminars & Education $200 $200 $100 $500 2394 Recpt,Prom. & Sp.Ev.,Gen Total 2370 Cult Serv-Museum - 'nsura $1,630 $1,630 245 City of Pickering 2002 Background Information 2744 Museum Run Date: 2127/2002 2:05 PM Report Name: Background Info with Totals 2002 BUDGET <-> Very Important Volunteer Night and Appreciation Event to cover food, entertainment & awards for volunteers, Roast eventNolunteer Appreciation Night Total 2394 Recpt, Prom. & Sp.Ev.,Gen $1,500 $1,500 2395 Memberships <-> Canadian Museum Association, Ontario Museum Association and Ontario Historical Society $250 2399 Outside Agency Services <-> Gas and Steam Bam area plus restoration projects <-> Security patrol services Total 2395 Memberships $250 2435 Building Repairs & Maintenance <-> Daily maintenance supplies and materials for building repairs <-> Environmental monitoring & water treatment Total 2435 Building Repairs & Maintenance Total 2399 Outside Agency Services $3,200 $3,600 $6,800 2478 Mise.Equipment Repairs & <-> Daily maintenance supplies and restoration for Steam Bam equipment Total 2478 Misc.Equipment Repairs & $6,000 $2,000 $8,000 2480 Antiques-Repairs & Maint <-> Conservation & Restoration Materials, On going repairs and restoration of artifacts in Collection $3,300 $3,300 $1,000 2482 Grounds Upkeep <-> Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium chloride for driveway Total 2480 Antiques-Repairs & Maint $1,000 $500 5300 Stationery & Office Suppl <-> Programs on site <-> In Class Outreach Programs <-> General Office Supplies Total 2482 Grounds Upkeep $500 5340 Supplies - Spec.Events/Ba <-> Fees for demonstrations - groups & craftspeople - Entertainment Fees - Special Events Demonstrations Supplies 13 Spec. Events, Volunteer Appreciation BBO, Spirit Walk - food for cast & cast party Total 5300 Stationery & Office Suppl $2,500 $1,300 $700 $4,500 $15,000 5345 Antique Purchases <-> Reproduction items for programming Artifacts for the Collection Total 5345 Antique Purchases Total 5340 Supplies- - Spec.Events/Ba $15,000 5400 Gift Shop/Plaques <-> Retail Merchandise for Gift Shop & Consignment Items Total 5400 Gift Shop/Plaques $500 $500 5530 Utilities - Hydro <-> Museum usage $4,000 $4,000 5540 Utilities - Oil Total 5530 Utilities - Hydro $2,860 $2,860 2L1ß City of Pickering 2002 Background Information 2744 Museum Run Date: 2127/20022:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> To purchase fuel for the new heater in the schoolhouse $600 $600 5900 Gas, Oil, Tires Etc. <-> Museum - Steam Barn Total 5540 Utilities. Oil Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> Gardening supplies for "Bloomers & Britches" Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 2744 Ont Grant - Museum <-> Museum Operating Grant 9910 Gift Shoo <-> Retail purchases: May/ June <-> July/ August <-> Sept.! Oct.! Nov. Total 2744 Ont Grant - Museum Total 9910 Gift Shop 9915 Snack Bar <-> Sale of lemonade, baked goods, corn on the cob during special events Total 9915 Snack Bar 9920 Admissions - Public & Edu <-> Admissions during Special Events <-> On Site Education Programs for Spring <-> OnSite Education Programs for Fall <-> General Admissions 9933 Rentals - Mta. Room/Publi <-> Rentals - various supplies / artifacts <-> Weddings in the church 10 @ $200 <-> Film/ Photography Rental, 3 Rentals Total 9920 Admissions - Public & Edu 9955 Proarams <-> Sheep to Shawl. 30 programs @ $60.75 <-> Weaving Wizards - 15 programs @ $65.42 <.> Thingamajigs - 10 programs @ $42.50 <.> Christmas Past - 95 programs @ $64.50 <-> Fracture - 5 programs @ $74.70 <.> Stencils - 10 programs @ $ 67.20 <-> Additional Camping I programs Total 9933 Rentals: Mtg. Room/Publi 9977 Donations Total 9955 Programs 247 $900 $900 $500 $500 $328,630 $328,630 ($16,000) ($16,000) ($1,500) ($2,000) ($1,500) ($5,000) ($800) ($800) ($13,900) ($20,000) ($24,100) ($4,000) ($62,000) ($1,000) ($2,000) ($7,000) ($10,000) ($1,822) ($981 ) ($425) ($6,127) ($373) ($672) ($1,600) ($12,000) City of Pickering 2002 Background Information 2744 Museum Run Date: 2/27120022:05 PM Report Name: Background Info. with Totals 2002 BUDGET <-> Memberships / individuals Total 9977 Donations ($1,500) ($1,500) ($2,500) ($1,300) ($3,800) ($111,100) 9990 Other Revenue <-> Program Sponsorship <-> Non-Resident Surcharge - School Boards outside of Durham Region Total 9990 Other Revenue Total. Total Revenues Net Expenses ($111,1001 $217,530 - 248 PLANNING & DEVELOPMENT DEPARTMENT i \, i' 2002 BUDGET February, 2002 249 DEPARTMENTAL MISSION STATEMENT To guide development to enhance the quality of life for the Pickering community, through professional advice based on sound planning principles, and through the assurance of health, safety, and accessibility in the built environment 2002 DEPARTMENTAL GOALS AND OBJECTIVES . to continue to provide professional recommendations to Council on matters of planning policy and development, which are consistent with the principles and strategic policies set out in the City's Official Plan . to provide an encouraging and healthy professional environment for staff, including supporting team-building and self-improvement ' . to continue developing and documenting operational procedures and processes . to continue reviewing staff functions and developing strategies which will increase Departmental effectiveness through an integrated planning and building development review and inspection process . to train new staff on City policies, procedures, and processes in order to bring them to full work level competency . to establish a sound planning policy foundation for the development of Seaton through the (i) completion of a Growth Management Strategy for the lands north of the CP Rail line, south of Highway 7, and (ii) the initiation of a Structure Plan for the Seaton lands as defined through completion of the Growth Management Strategy . to continue to facilitate the resolution of deferrals to the Pickering Official Plan, particularly for the East Duffins Area . to establish a departmental process for the collection of data required as a result of delegation of subdivision and condominium approval; and to complete processing manuals, including all form letters related to the acceptance of delegation of approval of draft plans of subdivision, condominium, and part lot control, - . to complete the 2002 Departmental Work Program 250 PLANNING & DEVELOPMENT DEPARTMENT 2002 CHALLENGES AND OPPORTUNITIES INTERNAL . apply significant staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities . continue reducing resources required for routine minor variance and land division applications through the use of abbreviated reports and limited internal circulations . utilization of the City's Geographic Information System in planning analysis . complete the data verification of the City's Teranet based property parcel fabric and progress with the conversion of existing mapping to the Teranet base . implement the Amanda software including conversion, folder development, and training . implement the ArcView software including start up, conversion, and training EXTERNAL . continue determining which planning activities the Department shall undertake given the increased demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint and reduced staffing levels . adapt to delegation of responsibilities by both the Province and the Region to the Local level of government, including implementation of the recommendations of the Durham Planning System Review Team which were endorsed by Regional and Local Council in 1999 (City accepted delegated approval of subdivisions, condominiums, and paÏi- lot control by-laws on January 2, 2002) . meet the increasing demand for more timely study completions, development review, and approvals 251 PLANNING & DEVELOPMENT DEPARTMENT POTENTIAL FOR OPERA TI ONAl IMPROVEMENT EFFICIENCY . continue to develop an operational Planning & Development Department procedures manual for the . implement further staff training, opportu n ities cross-training, and empowerment . improve the effectiveness and efficiency of planning and development control review processes through more coordinated, comprehensive, and integrated response mechanisms . utilize the Geographic Information System to simplify operations . integrate Development Control, Building, Planning applications, and filing systems with Amanda EFFECTIVENESS . expand the use of a multi-disciplinary team approach to projects and problem solving . develop mechanisms and, staff routines to help assure conformance of as-built site development with approved site plans . continue identifying clear ownership I responsibility for project management . continue to develop and use the DART initiative (Development Application Review Team) to enable early identification of issues and efficient project management ECONOMY . develop informational material for sale to targeted mãrKets (with assistance of GIS technology and Teranet parcel fabric), and investigate the sale of customized planning information I mapping to the private sector . review the Planning & Development budget strategies, including an examination of the extent that user fees can offset operating costs . continue to carefully monitor the use of overtime that is paid in cash, using time-in-lieu and flex time wherever possible (given workload) 1:\BUDGET\BUDGETO2\MisslOn Stmt.2002.doc 252 -.'- The Corporation of the City of Pickering Planning & Development Department ~ib¡ 0/ I I .- I I'I"",,;,,!, l\:) ,;,.¡r ~ Manager, Manaser, Policy (I-NUFT) Principal Planner- Policy Principal "Ianner- Development Review (I-NUFO ( I - NUFT) Senior Plnnner Site Planning (I.UFT) Senior Planner (l"'flmd.../) (I-lFf) PiaJU1er I (l !I!flmded) (I.UFT) Planner U {""emlr} (3.lFT) Planning Techniciml (3.UFT) Student Planner (! "r!flmd"d) (I.NUfTC) Secretary-Treasurer Committee of Adjustment (I.UFT) Authorized by: Q< I:""";,,,: s. I '", '¡"I"'" ", Manager, Building S....-ices (CBO) (I-NUl'T) Supervisor, Development Control (I-NUFO Senior E,mminerl Inspector Coordinator, (2.UFT) Dev Approvals (I-UFl) Building Dev Control Inspeclor II Inspector (I - UFT) (O.\)I'T) Construction Building Inspector Inspector I (I-UFT) (4.IFT) Development Technician Clerk, Building (2-UFT) Pennits (2. UF1) January 2002 ---------------------------~ I Emplovee Complement I : 9 Non-Onion-Full- Time (NUFT) : : 0 Non-Union-Part-Time (NUPT) I I 0 Non-Union-Full- Time Contract (NUFTC) : : 27 Union-Full-Time (UFT) I I 0 Unioll-l'art-Time (OPT) : I______---------------------~ In"'" '11 al i"" .x, S"I'!"", S,'nic", Supervisor, Info 8< Support Services (I . NUFT) Technician, Mapping 8< Oe.ign (I.tF/) PStD Clerk (2.1:1'7) G!.S. Clerk (I-UFT) ReceptiOllIsV Clerk- T)'Pist (2.UFT) ~,---- Chart No.4 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2610 Plan & Davalo - Admin Run Date: 21271200211:40 AM Report Name: Current BudGet 2001 2001 INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. EXPENDITURES I 1100 Salaries & Wages 423,282 426,5971 5,657 432,254 1.33% 1200 Overtime 140 4,000 ( 1,000) 3,000 -25.00% 1400 Employer Contributions 80,140 90.425 5,766 96,191 6.38% 1800 Conferences 790 2,180 ( 2,180) 0 -100.00% 2110 Travel 1,179 1,570 (70) 1,500 -4.46% 2131 Telephones 379 450 0 450 0.00% 2210 Advertising 1,7921 1,600 0 1,600 0.00% 2220 Subscription & Publications 3,218 4,8751 (700) 4,175 -14.36% 2340 Seminars & Education 1,1621 1,860 390 2,250 20.97% 2392 Consulting & Professional 01 0 0 0 0.00% 2394 Recpt, Prom & Sp Events 5881 1,300 0 1,300 0.00% 2395 Memberships 708 1,040 145 1,185 13.94% 2396 Photo, Mapping, Printing 5.4 75 3,500 5001 4,000 14.29% 2635 Building Rentals 01 3001 0 300 0.00% ;1, 2678 Rental Misc Equip 13,853, 16,000 0 16,000 0.00% 5300 Stationary & Office Supplies 14.4241 16,0001 ( 1,000) 15,000 -6.25% 5302 Forms 2,209 2,500 0 2,500 0.00% I 5902 Misc Equip & Tools (under $300) 01 3001 0 300 0.00% Total EXPENDITURES! 549,3381 574.4971 7,508! 582,005 1.31% REVENUES' I 1460 Sale of Serv - Plan Admin ( 8,260) (6,000)1 0 (6,000) 0.00% Total REVENUES ( 8,260) (6,000) 0 (6,000) 0.00% I Net 541,077 568.497 7,508 576,005 1.32% 254 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2610 Plan & Develop - Admin Run Date: 21271200212:05 PM Repor1 Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET '.' EXPENDITURES . I ".. 1100 Salaries & Wages 426,597 432;254 445,017 487,279 1200 Overtime 4,000 " '3;000 3,000 3,000 1400 Employer Contributions 90,425 96,191 99,012 108,352 1800 Conferences I 2,180 0 0 0 I 2110 Travel 1,570 1,500 1,523 1,553 2131 Telephones I 450 450 457 466 2210 Advertising 1,600 1,600 1,624 1,656 2220 Subscription & Publications ! 4,875 4,175 4,238 4,323 I 2340 Seminars & Education I 1,860 2,250 2,2841 2,330 2394 Reept, Prom & Sp Events ! 1,300 1,300 1,3201 1,346 2395 Memberships I 1,040 1,185 1,2031 1,227 I 2396 Photo, Mapping, Printing I 3,500 4,000 4,0601 4,141 2635 Building Rentals I 300 300 305 311 2678 Rental Mise Equip I 16,000 16,000 16,240 16,565 5300 Stationary & Office Supplies 16,000 15,000 15,225 15,530 5302 Forms 2,500 2,500 2,5381 2,589 i 5902 Mise Equip & Tools (under $300) 300 300 305 311 Total EXPENDITURES! 574,4971 582,005 598,3511 650,979 REVENUES 1460 Sale of Serv - Plan Admin ( 6,000) ('6,000) ( 6,090) ( 6,212) Total REVENUES (6,000) '.', ( 6,000) ( 6,090) ( 6,212) Net 568,497 576,005 592,261 644,767 - 255 City of Pickering 2002 Background Information 2610 Plan & Develop. Admin Run Date: 2/27/20022:05 PM Report Name: Background Info. with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> To meet service level/workload committments <Reduced by T JQ> Total 1100 Salaries & Wages $432,254 $432,254 Total 1200 Overtime $4,000 ($1,000) $3,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $96,191 ¡,800 Conferences <-> OACA-Stratford- Chairman or member Registration, Hotel, Expenses, Mileage) <-> OPPI - London - Director <Deleted by T JQ> Total 1400 Employer Contributions $96,191 Total 1800 Conferences $915 .$1,325 ($2,240) 2110 Travel <-> Committee Members (17 mtgs x 62km per meeting) <-> Mileage for Staff (meetings, site inspections) 2131 Cellular Phones & Pagers <-> Bell Mobility Pager - Director $550 $950 $1,500 Total 2110 Travel 2210 Advertising <-> Public meetings regarding various studies and notification of city initiated zonings & official plans Total2131 Cellular Phones & Pagers $450 $450 $1,600 2220 Subscriptions & Publications <-> Reference material, journals, and reports <-> IGURR Total 2210 Advertising $1,600 2340 Seminars & Education <-> OACA - Midland - 2 members (Registration, Mileage, Parking) <-> Admin. Professional Seminar - Admin. Assistant <-> GIS Training-Intro to Programming ArcObjects with VBA <-> General Education Assistance <-> Admin. Professional Seminar <Deleted by T JQ> OAGA and General Education Assistance Total 2340 Seminars & Education Total 2220 Subscriptions & Publications $3,800 $375 $4,175 - $330 $500 $2,250 $1,000 ($500) ($1,330) $2,250 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Refreshments for public planning mtgs/workshops, and promotional situations Total 2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> OPPI / Cdn Institute of Planners $1,300 $1,300 $385 256 City of Pickering 2002 Background Information 2610 Plan & Develop - Admin Run Date: 2127/20022:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> URISA Ontario URISA International OACA (7 members, $80-1st mem, $70-2nd mem, $60-subsequent mem X 5) Total 2395 Memberships $100 $250 $450 $1 ,185 <-> <-> 2396 Photo,Mapping,Printing <-> Film purchases/processing & reproductions from outside organizations for day to day requirements $4,000 Total2396 Photo,Mapping,Printing $4,000 2635 Building Rentals <-> Rental of facilities & payment for security @ Library when holding public meetings Total 2635 Building Rentals $300 $300 2678 Misc. Equip. Rental <-> Licence Agreement with Teranet Land Info. System. City's portion - 50% <-> Quarterly updates to Teranet base maps Total 2678 Misc. Equip. Rental $15,000 $1,000 $16,000 5300 Stationery & Office Supplies <-> Plotter, supplies, display boards, drafting supplies <-> General day to day office stationery & office supplies Total 5300 Stationery & Office Supplies $2,500 $12,500 $15,000 5302 Forms <-> Building permits, applications, inspection reports, receipts, and stickers <-> Work permits, inspection time sheets Total 5302 Forms $1,500 $1,000 $2,500 5902 Misc. Equip. (under $300. <-> For items such as small office and drafting equipment Total 5902 Misc. Equip. (under $300. Total. $300 $300 $582,005 Total Expenses Revenue $582,005 0000 SALE OF SERV - PLAN ADMIN <-> Sale of Services Total 0000 SALE OF SEf3.V - PLAN ADMIN - Total. ($6,000) ($6,000) ($6,000) Total Revenues Net Expenses ($6,000) $576,005 257 City of Pickering 2002 Current Budget ( $ ) Report Name: Current Budget Run Date: 4I3l2OO212:51 PM 2611 Plannin 2001 YTD Actuals YTD Acluals as of December 31, 200 1 2001 INCREASE':,"/,,:;';~.}~"..2002 % CHANGE ::'.~~:;;"'Ji';;;E,,:l.:,:",i<¡;j BUDGET (DECREASE)E;::;~~.:':' BUDGET 2002 VS. ~(R[&~q~:.. .. EXPENDITURES 1100 Salaries & Wages 512,420 598,057 8.83% 1200 Overtime 32,536 27,300 0.00% 1400 Employer Contributions 71,068 131,325 14.13% 1800 Conferences 2,781 2,900 -100.00% 1900 Uniforms 0 200 0.00% 2110 Travel 1,307 2,200 0.00% 2131 Telephones 0 0 0.00% 2340 Seminars & Education 2,340 4,585 -8.18% 2392 Consulting & Professional 162,563 175,000 -27.14% 2395 Memberships 2,372 3,650 2.19% Total EXPENDITURES 787,388\ 945,2171 2.22% REVENUES 1461 Sale of Serv - Plan Appl (86,749) ( 106,075) -27.88% Total REVENUES ( 86,749) ( 106,075)1 -27.88% Net 700,639 839,142 6.03% - - 258 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2611 Planning Run Date: 4I3l2OO212:52 PM Report Name: Three Year Budget Sunvnary 2001 ::,:i' ".20~2 2003 2004 BUDGET !:C;;, BU~G~ BUDGET BUDGET '<:c~":,;" . ",'f<:i~;; EXPENDITURES .t~~~:\.:.~\,~~~~ 1100 Salaries & Wages 598,057 ~~,&':~~:~6;i,!~E!99.~~ 745,212 148,504 1200 Overtime 27,300 ' .~..;< .~~,: ':<27'300 27,300 27,300 i',': i~: ..;L,: 1400 Employer Contributions 131,325 '" .,:',' . 14,9;879 170,725 38,853 '" "':'.", 1800 Conferences 2,900 ":", " ",,:'.'.< '<0 0 0 ,',' ','? 1900 Uniforms 200 '<;:.. "'. .200 203 207 "', 2110 Travel 1 2,200 " 2,200 2,233 2,278 .. 2131 Telephones 0' 300 305 311 2340 Seminars & Education 4,585 " 4,210 4,273 4,358 ',' .. 2392 Consulting & Professional 175,000 ,~. 127,500 187,500 215,000 2395 Memberships I 3,6501 3,730 3,786 3,862 Total EXPENDITURES 945,217 966,205 1,141,5371 440,673 REVENUES ','.'.' 1461 Sale of Serv - Plan Appl (106,075) " (76,500) ( 77,648) ( 79,201) Total REVENUES ( 106,075) ( 76,500) ( 77,648)1 ( 79,201) I Net 839,142 " 889,705 1,063,889 361,472 259 City of Pickering 2002 Background Information Run Date: 4/3/2002 12:53 PM Report Name: Background Info. with Totals 2002 BUDGET 2611 Planning Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Advancement of Tech to Planner I, and Planner I to Planner II Total 1100 Salaries & Wages 1200 Overt~me <-> Ontario Municipal Board preparation <-> Overtime for Committee of Adjustment <-> Staff Shortages I high volume workload <.> Statutory Information I Resident Meetings <-> Council & Planning Committee Meetings Total 1200 Overtime 1400 Employer Contributions <.> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1800 Conferences <.> OACA - Stratford, 2 Staff (Registration, Hotel, Expenses, Mileage) <-> Ministry of Municipal Affairs - Richmond Hill - Plannerl Manager <-> OPPI - London - Manager I Planner <-> American Society of Landscape Architecture, Senior Planner-Site Planning <Deleted by T JQ> Total 1800 Conferences 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms 2110 Travel <-> General site visits. Total 2110 Travel 2131 Telephone <-> Monthly Charge for Cell Phone. Total2131 Telephone 2340 Seminars & Education <-> OACA 2002 Seminar-Midland-3 Staff (Registration, Parking, Mileag&) <-> OPPI-Planner as Facilitator I Negotiator 3 @ $320 <-> Continuing Education Units-Arborist Certification $400 X 2 <-> UDI-Toronto-2 Staff <-> Planning Seminars/WorkshopsfTraining (OMM, OPPI, Insight, Cdn. Institute) <-> General Education Assistance <-> Microsoft Project Seminar - 1 Staff @ $450 <Reduced by T JQ> Planning Seminars/Workshopsrrraining <Deleted by T JQ> OACA-Planner as Facilitator, UDI- Toronto and General Education Assistance Total 2340 Seminars & Education 260 $644,886 $6,000 $650,886 $1,250 $2,300 $12,500 $7,500 $3,750 $27,300 $149,879 $149,879 $1,700 $200 $1,100 $1,500 ($4,500) $200 $200 $2,200 $2,200 $300 $300 $405 $960 $800 $240 $2,500 $1,000 $450 ($500) ($1,645) $4,210 City of Pickering 2002 Background Information 2611 Planning Run Date: 4/3/200212:53 PM Report Name: Background Info. with Totals 2002 BUDGET 2392 Consult & Professional <-> Liverpool Rd. South Area Detailed Review, City-Initiated OPA-Consultant Support if Req'd/OMB Contingency <-> Architectural Review of Site Plans <-> T echnicall Peer Reviews - Miscellaneous <-> Rouge Park Neigh Land Use & Design Study, City-Initiated OPA-Consultant Support if Req'd/OMB Contingencies <-> Waste Transfer Sites Review, $10,000 from 2000 Budget <Deferred by T JQ> to 2003 - Waste Transfer Sites Review <-> Duffins Creek Groundwater Mgmt Project in conjunction with TRCA & Ajax <-> Notion Road Area Land Use & Design Study, City-Initiated OPA/OMB Contingency <-> Quick Fix, City-Initiated Zoning Amendments (Churches, Decks, Parking) <Deferred by T JQ> to 2003 - Quick Fix, City-Initiated Zoning Amendments <.> North-east Quadrant Development Guideline Review, City-Initiated OPA-Consultant Support if Req'd/OMB Contingencies . <-> On-going projects from 2001 funded from unspent funds from last year Total 2392 Consult & Professional 2395 Memberships <-> OPPI/CIP Memberships (8 staff @ $ 385) <-> Ontario Ass'n of CIA Membership (1 staff @ $80, 1 staff @ $70) <-> Landscape Architecture Membership-Senior Planner Total 2395 Memberships Total. Total Expenses Revenue 0000 SALE OF SERV - PLAN APPL <-> Zoning By-law Amendment Applications 20@$800 <-> Revisions by Applicant 1 @$500 <-> Local Official Plan Amendment Applications 2@$2,000 <-> Regional Official Plan Amendment Applications 1@$1 ,500 <-> Draft Plan of Subdivision Applications 4@$1 ,500 <-> Per Unit Fees 50@ $50 <-> Draft Plan of Condominium Applications 2@$800 - <-> Committee of Adjustment Variance Applications 65@$350, 5@$450 <-> Minister's Zoning Order Amendment Applications 1 @$200 <-> Site Plan Apps-Residential Uses (Multiple-Attached & Apartment House) 2@$625 <-> 15@$65 <-> Commercial or Commercial! Residential Uses 2@$625 <-> 5@$345 <-> Industriall Other Uses 6@$625 <-> Major Revisions to Approved Site Plans 10@$625 <-> Minor Revisions to Approved Site Plans 10@$250 <-> Site Plan Clearancel Conformityl LC Release Report 2@$250 '~t)1 $10,000 $20,000 $25,000 $10,000 $30,000 ($30,000) $7,000 $5,000 $25,000 ($25,000) $15,000 $35,500 $127,500 $3,080 $150 $500 $3,730 $966,205 $966,205 ($16,000) ($500) ($4,000) . ($1,500) ($6,000) ($2,500) ($1,600) ($25,000) , ($200) ($1,250) ($975) ($1,250) ($1,725) ($3,750) ($6,250) ($2,500) ($500) City of Pickering 2002 Background Information 2611 Planning Run Date: 41312002 12:53 PM Report Name: Background Info with Totals 2002 BUDGET <-> Compliance Letter for Ministry Licenses 20@$50 Total 0000 SALE OF SERV - PLAN APPL Total. Total Revenues Net Expenses - 262 ($1.000) ($76,500) ($76,500) ($76,500) $889,705 City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31,2001 2612 B ld' s Run Date' 2f2712002 11'40 AM UI ma ervlces Recort Name: Current Budget 2001 2001 INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. ?OO1 EXPENDITURES I .,'>L 1100 Salaries & Wages 416,827 426,139 21,9701" 448,109 5.16% 1200 Overtime 429 10,000 Ok" 10,000 0.00% 1400 Employer Contributions 68,244 91,590 9,652 f ,n', 101,242 10.54% 1800 Conferences 432 1,200 ( 1,200) 0 -100.00% 1900 Uniforms 308 500 0 500 0.00% 2110 Travel 18,059 21 , 1 00 0 21,100 0.00% 2131 Telephones I 2,083 4,000 0 4,000 0.00% 2340 Seminars & Education 1,7551 3,200 (500) 2,700 -15.63% 2370 Insurance Premium 970 487 0 487 0.00% 2371 Ins. Deductible 0 2,281 0 2,281 0.00% 2392 Consulting & Professional 2,083 10,000 0 10,000 0.00% 2395 Memberships 1,7271 1,830 (50) 1,780 -2.73% 2457 Veh - Repairs & Maint I 316! 1,2001 (200) 1,000 -16.67% 5900 Gas, Oil Tires I 4681 1,090 01 1,090 0.00% Total EXPENDITURES! 513,7001 574,6171 29,6721 604,289 5.16% I REVENUES I 1517 Licenses & Permits ( 887,083) (850,000)1 01 (850,000) 0.00% Total REVENUES! ( 887,083)1 (850,000)! 01 (850,000)1 0.00% Net ( 373,383)1 ( 275,383)1 29,672 (245,711) -10.78% 263 City of Pickering 2002 to 2004 THREE YEAR FORECAST ( $ ) 2612 Building Services Run Date: 21271200212:05 PM Report Name: Three Year Budget Summary 2001 , 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET I EXPENDITURES , "- -"-".. 1100 Salaries & Wages 426,139 -448.109 461,193 568,908 1200 Overtime 10,000 .. 10,000 10,000 10,000 1400 Employer Contributions 91,590 101,242 104,134 127,939 1800 Conferences 1,200 " 0 0 0 1900 Uniforms 500 500 5081 518 2110 Travel 21,100 21 ,100 21,4171 21,845 2131 Telephones 4,000 4,000 4,0601 4,141 2340 Seminars & Education 3,200 2,700 2,741 2,796 2370 Insurance Premium I 487 487 4941 504 I ; 2371 Ins. Deductible 2,281 2,281 2,3151 2,361 2392 Consulting & Professional I 10,000 10,000 1 0, 150 10,353 2395 Memberships 1,830 1,780 1,807 1,843 2457 Veh - Repairs & Maint 1,200 1,000 1,0151 1,035 5900 Gas. Oil Tires I 1,090 1,090 1,1061 1,128 Total EXPENDITURES 574,6171 604,289 620,9401 753,371 REVENUES I 1517 Licenses & Permits ( 850,000) ( 850,000) ( 862,750) ( 880,005) Total REVENUES ( 850,000) ( 850,000) ( 862,750)1 ( 880,005) Net ( 275,383) ( 245,711) (241,810) ( 126,634) 26~ City of Pickering 2002 Background Information 2612 Building Services Run Date: 2/27/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Advancement of (2) Building Inspectors 1200 Overtime <-> To meet service level/workload committments Total 11 00 Salaries & Wages $437,609 $10,500 $448,109 $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1200 Overtime $101,242 1800 Conferences <.> LMCBO Workshops Spring/Fall <Deleted by T JQ> Total 1400 Employer Contributions $101,242 1900 Uniforms <-> As per the Collective Agreement Total 1800 Conferences $1,200 ($1,200) $500 $500 2110 Travel <-> Allowance paid to employees that use their own vehicle for City Business Total 2110 Travel Total 1900 Uniforms 2131 Cellular Phones <-> Cell Phones $21,100 $21,100 $4,000 $4,000 2340 Seminars & Education <-> Educational Seminars (re: Legislation) <.> OBOA & MMAH 4 Technical Courses @ $450 each <-> Training sessions to move from Inspector I to Inspector II Total 2340 Total2131 Cellular Phones $400 $1,800 $500 $2;700 2370 Insurance Direct <-> Insurance Premium Seminars & Education $487 $487 2371 Self Insurance <-> Insurance Deductible Total 2370 Insurance Direct - $2,281 $2,281 2392 Consult. & Professional <-> Professional Engineers for structural & mechanical consultation Total2392 Consult. & Professional Total2371 Self Insurance 2395 Memberships <-> Association of Technicians and Technologists <-> Ontario Building Officials Association <-> Ontario Plumbing Inspectors Association <-> Metro Area Code Interpretation Committee $10,000 $10,000 $350 $250 $125 $60 265 City of Pickering 2002 Background Information 2612 Building Services Run Date: 2127/20022:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> Canadian Farm Building Association Metro Area Plumbing Advisory Committee Ontario Association of Architects Toronto Area Chief Building Officials Committee Canadian Fire Safety Association Toronto Area Building Inspectors <-> <-> <-> <-> <-> Total2395 Memberships 2457 Vehicle-Repair & Maintenance <-> Repairs to dept utility vehicles. #622 - 1991 Chev. Blazer - Building Division (1st quarter until new vehicle acquired) Total 2457 Vehicle-Repair & Maintenance 5900 Gas, Oil, Tires, Etc. <-> Gas, Oil, Tires, etc. Total 5900 Gas, Oil, Tires, Etc. Total. Total Expenses Revenue 0000 LlC.&PERMITS - BLDG. <-> 200 new detached dwellings @ 1,800 <-> 100 townhouse and apartment dwelling units @ $1,200 <-> Other residential permits <-> 30 million industrial/ commercial/ institutional @ 1 % Total 0000 LlC.&PERMITS - BLDG. Total. Total Revenues Net Expenses - 266 $60 $60 $600 $150 $65 $60 $1,780 $1,000 $1,000 $1,090 $1,090 $604,289 $604,289 ($360,000) ($120,000) ($70,000) ($300,000) ($850,000) ($850,000) ($850,000) ($245,711) City of Pickering 2002 Current Budget ( $ ) YTD Actuals as of December 31, 200 1 2613 Develo ment Control Run Date: 2/2712002 11:40 AM Report Name: Current au et 2001 2001 INCREASE 2002 YTD Actuals BUDGET (DECREASE)" BUDGET EXPENDITURES 1100 Salaries & Wages 282,667 276,503 16,095 292,598 5.82% 1200 Overtime 24,921 25,000 0 25,000 0.00% 1400 Employer Contributions 46,888 63,315 6,874 70,189 10.86% 1900 Uniforms 274 600 0 600 0.00% 2110 Travel 2,663 4,000 0 4,000 0.00% 2131 Telephones 3,6511 4,450 0 4,450 0.00% 2340 Seminars & Education 304 3,200 (400) 2,800 -12.50% 2370 Insurance Premium 177 89 0 89 0.00% 2371 Ins. Deductible 175 2,000 0 2,000 0.00% 2392 Consulting & Professional 0 4,0001 0 4,000 0.00% 2395 Memberships 486 495 0 495 0.00% 2407 Roads Repair & Mtce 14,832 8,000 0 8,000 0.00% 2457 Veh - Repairs & Maint 6,334 4,800 (300) 4,500 -6.25% 2478 Mise Equip Repairs 587 2,2001 600 2,800 27.27% 2678 Rental Misc Equip 0 50 0 50 0.00% 5900 Gas, Oil Tires 5,347 4,3601 1,040 5,400 23.85% 5902 Mise Equip & Tools (under $300) 525 800 0 800 0.00% Total EXPENDITURES 389,831 i 403,8621 23,9091 427,771 5.92% REVENUES 9990 Other Revenue ( 22,635) (8,000)1 0 (8,000) 0.00% 1429 Sale of Serv-Dev Cntrf ( 99,704) (85,000) 0 (85,000) 0.00% Total REVENUES ( 122,339)1 (93,000) 01 (93,000) 0.00% I Net 267,492 310,862 23,909 334,771 7.69% -. 267 City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2613 Development Control Run Date: 2/27f2002 12:05 PM Report Name: Three Year Budget Summary 2001 2002 2003 2004 BUDGET BUDGET BUDGET BUDGET EXPENDITURES I 1100 Salaries & Wages 276,503 292,598 301,385 337,416 1200 Overtime 25,000 25,000 25,000 25,000 1400 Employer Contributions 63,315 70,189 72,131 80,094 1900 Uniforms 600 600 6091 621 2110 Travel 4,000 4,000 4,0601 4,141 2131 Telephones 4,450 4,450 4,517 4,607 2340 Seminars & Education 3,200 2,800 2,842 2,899 2370 Insurance Premium 89 89 901 92 2371 Ins. Deductible 2,000 2,000 2,030! 2,071 2392 Consulting & Professional 4,0001 4,000 4,0601 4,141 2395 Memberships 495 495 502 512 2407 Roads Repair & Mtce 8,000' 8,000 8,1201 8,282 2457 Veh - Repairs & Maint 4,800 4,500 4,568! 4,659 2478 Mise Equip Repairs 2,2001 2,800 2,8421 2,899 2678 Rental Misc Equip 50 50 51 52 5900 Gas, Oil Tires 4,360 5,400 5,4811 5,591 5902 Mise Equip & Tools (under $300) 8001 800 8121 828 Total EXPENDITURES 403,8621 427,771 439,1001 483,905 REVENUES 9990 Other Revenue ( 8,000) (8,000) (8,120) ( 8,282) 1429 Sale of Serv-Dev Cntrl ( 85,000) ( 85,000) ( 86,275) ( 88,001) Total REVENUES ( 93,000)1 ( 93,000) ( 94,395)1 ( 96,283) Net 310,862 334,171 344,705 387,622 268 City of Pickering 2002 Background Information 2613 Development Control Run Date: 2127/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> Clerical ( invoicing) <-> Development Review <-> Servicing Inspection <-> Confined Space Inspection <-> Maintenance Inspection <-> Complaint / Site Visit Total 1100 Salaries & Wages $292,598 $292,598 Total 1200 Overtime $1,450 $4,800 $7,050 $7,200 $1,700 $2,800 $25,000 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $70,189 Total 1400 Employer Contributions $70,189 1900 Uniforms <-> As per the Collective Agreement Total 1900 Uniforms $600 $600 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2110 Travel $4,000 $4,000 2131 Cellular Phones <-> 5 staff <-> Pager-Supervisor 2340 Seminars & Education <-> Educational Seminars (re: Legislation) <-> Watermain Design/General Inspection 3 @ $600 each <-> Confined Space Training Total2131 Cellular Phones $4,000 $450 $4,450 2370 Insurance Direct <-> Insurance Premium Total 2340 Seminars & Education $500 $1,800 $500 $2,800 2371 Self Insurance <-> Insurance Deductible Total 237cr ~nsurance Direct $89 $89 2392 Consultive & Professional <-> Telecommunications/Rights of Way Joint Study additional costs Total 2392 Consultive & Professional Total 2371 Self Insurance $2,000 $2,000 2395 Memberships <-> Asstn of Technicians & Technologists - Dev Control Inspector <-> Development Technician <-> Ontario Association of Road Supervisors (1) - Development Control Supervisor $4,000 $4,000 $155 $155 $55 269 City of Pickering 2002 Background Information 2613 Development Control Run Date: 2/27/20022:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> Durham Public Works Association (1) - Development Control Supervisor Total 2395 Memberships $130 $495 2407 Curb Cuts/Newspaper Pads <-> Curb Cuts Total 2407 Curb Cuts/Newspaper Pads 2457 Vehicle-Repair & Maintenance <-> Repairs to four utility vehicles (1st quarter until new vehicle acquired) Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Repairs & annual maintenance / recalibration to various types of equipment (includes $300 from Bldg Serv) 2678 Misc.Equipment Rentals <-> Total 2478 Misc.Equipment Repairs & Maintenance 5900 Gas, Oil, Tires Etc. <-> For four utility vehicles Total 2678 Misc.Equipment Rentals Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip.(under $300.) <-> Various sundry items Total 5902 Misc. Equip.(under $300.) Total. Total Expenses Revenue 0000 SALE OF SERV-DEV CNTRL <-> Subdivision Processing Fees - cost of subdivision inspection by development personnel charged back <-> Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of Ways <-> City's component of fees associated with Ministry of Environment and Energy Certificate of Approval for storm sewer installation related to development <-> Provision for Overtime Chargeback Total 0000 SALE OF SERV-DEV CNTRL 9990 Other Revenue <-> Other Revenue Total 9990 Other Revenue Total. Total Revenues Net Expenses 270 $8,000 $8,000 $4,500 $4,500 $2,800 $2,800 $50 $50 $5,400 $5,400 $800 $800 $427,771 $427,771 ($56,500) ($9,000) ($4,000) ($15,500) ($85,000) ($8,000) ($8,000) ($93,000) ($93,000) $334,771 , .' -, PI PICKERING PUBLIC LIBRARY BOARD 2002 BUDGET - 271 PICKERING PUBLIC LIBRARY MISSION STATEMENT VISION STATEMENT: Pickering Public Library: Your bridge to ideas and information. MISSION STATEMENT: The Pickering Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of media. A review of the Library's roles indicated that with advances in technology and access to remote resources it was now feasible to include "Independent Learning Centre" as a primary role for the Central Library and indeed the system. Pickering Public Library Roles: Central Library: Reference Library & Independent Learning Centre Popular Materials Library Pre-schoolers' Door To Learning Branches: Popular Materials Library Pre-Schoolers' Door To Learning 2002 LIBRARY GOALS AND OBJECTIVES . Continue to develop partnerships with other government agencies. ' . Continue to pursue shared service options with neighbouring systems. . Continue to develop electronically-based operational efficiencies. . Continue to respond to increased public demand for web-based and other digital information sources, for example the development of subject specific websites. . Implementation of Library Board's Five-Year Strategic Plan. . Construction and upgrades to the main Central Library to offer improved customer service. . Integration of new management team. 272 Page 2 of 5 PICKERING PUBLIC LIBRARY , 2002 CHALlENGES AND OPPORTUNITIES INTERNAL . Continuing technical challenge of updating and reviewing web-based services to remain efficient, effective and competitive. . Scarcity of senior management time, especially with the new facility and new technically demanding projects. . Constant staff training required to adjust to the new, major, technically-demanding projects. This requires both "Train the Trainer" programs and senior staff time to develop effective training programs. . Continue to adjust the organizational structure to reflect the changing realities in library service, in particular with regard to the impact of the Petticoat Creek Library. EXTERNAL . Partnerships: . With Durham District School Board and other Durham Region Libraries. . The continued development of a regional database for access to community services (project funded by Industry Canada). . Continue to work collaboratively with The City of Pickering, Culture and Recreation Department to enhance the profile of the new Western Branch and Community Facility. 0 Continue to work collaboratively with The City of Pickering Corporate Promotions and Economic Development to develop a more effective service for the small business community. . Continue to work collaboratively with The City of Pickering systems staff to continue to develop an effective integration of network systems, where appropriate. -- 273 Page 3 of 5 PICKERING PUBLIC LIBRARY' POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFECTIVENESS . Added public service hours: Petticoat Creek hours extended significantly; continue additional Sundays begun in 2000, increased northern branch hours for optimum public service . ENHANCED INFORMATION SERVICES TO PUBLIC: . Number of public workstations continues to increase/doubled since 1998 . All branches now have Internet access, most branches offer Internet training programs . Electronic access services to the public continues to be enhanced. . Reference online services introduced in 2001 . Vigorous Internet training programs for the public continue to grow, offering a wider range of programs . More budget dollars going to collection development EFFICIENCY . Use of partnerships results in more projects being completed with cost savings to the library . Ongoing automation of processes, e.g. Digitization of newspapers, access to more onlline products ECONOMY . Continue to negotiate reduced outsourced costs for vendor services . Continue to participate in Library consortium purchases for on-line services resulting in cost savings - 274 Page 4 of 5 PICKERING PUBLIC LIBRARY 2002 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Construction, furnishing, etc. $11,365 . Provisions for Central and Branch needs Replacement doors CN $42,000 . Economic benefit for heat/cooling CN Lobby redesign $62,500 . I mprove customer service Flooring for Lobby redesign $22,000 . Part of cost of redesigning lobby General collection materials $175.091 . one of two accounts for collection Supplement for population materials (operating, 5310) growth Collection materials & book $ 40,750 . book restoration fund - to bring collection restoration fund 2nd collections to former level, as per 5 year year capital forecast Office machines & equipment $97,611 . responds to increasing demand for current, digitized information . upgrades to allow more public access to computerized databases . provides interface between new systems Furniture and Fixtures $14,822 . ergonomic replacement furnishings an9 additional shelving units Provision for Eastern Branch $10,000 275 Page 5 of 5 City of Pickering 2002 Current Budget ( $ ) YTD ActuaJs as of December 31,2001 2745 Libraries Run Date: 21271200211:40 AM Report Name; Current Bud et 2001 2001 INCREASE 2002 % CHANGE YTD Actuals BUDGET (DECREASE) BUDGET 2002 VS. EXPENDITURES 1100 Salaries & Wages 1,877,216 1,965,308 129,956 '2,095,264 6.61% 1200 Overtime 19,512 0 0 0 0.00% 1400 Employer Contributions 283,373 386,180 61,159 447,339 15.84% 1800 Conferences 6,922 7,415 75 7,490 1.01% 2110 Travel 13,466 9,065 740 9,805 8.16% 2121 Postage 4,326 4,710 0 4,710 0.00% 2122 Freight, Express & Cartage 39 420 0 420 0.00% 2131 Telephones 26,581 36,785 18,815 55,600 51.15% 2210 Advertising 2,4601 1,7001 500 2,200 29.41% 2320 Legal Services 9,587 6,545 0 6,545 0.00% 2340 Seminars & Education 6,006 6,0001 500 6,500 8.33% 2365 Purch Pmting/Broch/News Ltr 1,030 1,2501 0 1,250 0.00% I 2370 Insurance Premium 8,404 13,280 01 13,280 0.00% 2391 Data Processing Services 19,403 0 0 0 0.00% 2392 Consulting & Professional 16,4181 12,575 {9,575} 3,000 -76.14% 2394 Recpt, Prom & Sp Events 6,310 6,0751 (2,500) 3,575 -41.15% 2395 Memberships 850' 1,464 129 1,593 8.81% 2435 Build Repairs & Mtce 143,886 125,634 7,674 133,308 6.11% 2478 Misc Equip Repairs 69,885 78,648 13,902 92,550 17.68% 2481 Other Fix. Assets Rep & Mtce. 4,083 4,120 0 4,120 0.00% 2678 Rental Misc Equip 0 567 567 1,134 100.00% 5300 Stationary & Office Supplies 42,827 37,200 852 38,052 2.29% 5310 Lib Materials 225,000 225,000 22,500 247,500 10.00% 5510 Utilities - Water 5,051 5,692 0 5,692 0.00% 5520 Utilities - Gas 37,117 42,370 2,119 44,489 5.00% 5530 Utilities - Hydro 95,524 101,807 - - 0 101,807 0.00% 5540 Utilities- Oil 1,511 1,434 1,366 2,800 95.26% 5902 Misc Equip & Tools (under $300) 4,048 3,600 400 4,000 11.11% Total EXPENDITURES 2,930,832 3,084,8441 249,179 3,334,023 8.08% REVENUES 1623 Ont. Specific Grants ( 113,173) ( 123,193) 2,448 (120,745) -1.99% 9990 Other Revenue ( 4,088) (3,650) 0 (3,650) 0.00% 9916 Vending Machines ( 911) (850) 0 (850) 0.00% 1610 Federal Grant (4,652) 0 0 0 0.00% 276 2745 Libraries 9933 Rentals - Mtg. Room/Public i 1529 Fines - Library Matis. ! 1580 Misc. - Photocopies Lib. I Total REVENUES Net City of Pickering 2002 Current Budget ( $ ) 2001 YTD Actuals ( 5,904) ( 134,827) ( 17,252)1 ( 28O,8O6}1 I 2,650,0261 277 2001' INCREASE BUDGET (DECREASE) ( 2,500) ( 132,968) ( 17,500) ( 280,661) 2,804,183 0 ( 5,500) 0 ( 3,052) 246,127 - YTD Actuals as of December 31,2001 RunDate:2I271200211:40AM Report Name: Current BudQet 2002 % CHANGE BUDGET 2002 VS. ?OO1 0.00% ( 2,500) ( 138,468) ( 17,500) ,( 283,713) 3,050,310 4.14% 0.00% 1.09% 8.78% 2745 Libraries EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2121 Postage 2122 Freight, Express & Cartage ,~ 2131 Telephones 2210 Advertising 2320 Legal Services 2340 Seminars & Education 2365 Purch Pmting/Broch/News Ltr 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Misc Equip 5300 Stationary & Office Supplies 5310 Lib Materials 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5902 Mise Equip & Tools (under $300) Total EXPENDITURES REVENUES 1623 ant. Specific Grants 9990 Other Revenue 9916 Vending Machines City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2001 BUDGET I 1,965,308 386,180 7,415 9,065 4,710 420 36,785 1,700 6,5451 6,0001 ! 1,250 13,2801 12,5751 6,0751 1 ,464 125,634 78,648 4,120 567 37,200 225,000 5,692 42,370 101,807", , 1,434 ,,' 3,600 3,084,844 ( 123,193) ( 3,650) ( 850) , 278 2002 BUDGET ",'.'.~'~ -', ',' '," 2,095,264 447,339 7,490 9,805 4,710 420 55,600 2,200 6,545 6,500 1,250 13,280 3,000 3,575 1,593 133,308 92,550 4,120 1,134 38,052 247,500 5,692 44,~89 101,807 2,800 4,000 3,334,023 ;. ( 120,745) ( 3,650) ( 850) Run Date: 21271200212:05 PM Report Name Three Year Budget Summary 2003' BUDGET 2,117,814 452,1531 10,1401 I 9,9521 1 4,781 426! 56,434 2,233 6,643 I 6,598/ 1,2691 13,4791 3,0451 3,6291 1,617j 135,3081 . 93,938 4,182 1,151 38,623 251,213 5,777 45,156 I 103,334 2,842 4,060 3,375,797 ( 122,556) ( 3,705) ( 863) 2004 BUDGET 2,141,146 457,135 10,343 10,151 4,877 435 57,280 2,278 6,776 6,730 1,294 13,749 3,106 3,702 1,649 138,014 95,817 4,266 1,174 39,395 256,237 5,893 46,059 105,401 2,899 4,141 3,419,947 ( 125,007) ( 3,779) ( 880) City of Pickering 2002 to 2004 THREE YEAR FORECAST($) 2745 Libraries Run Date: 21271200212:05 PM Report Name: Three Year Budget Summary 2001 2002 20031 2004 BUDGET BUDGET BUDGET, BUDGET I I 9933 Rentals - Mtg. Room/Public ( 2,500)/ .j2,500) ( 2,538)! ( 2,589) 1529 Fines - Library Matis. ( 132,968) (138.468) ( 140,545)1 ( 143,356) 1580 Misc. - Photocopies Lib. ( 17,500) ( 17,500) (17,763)1 (18,118) Total REVENUES ( 280,661)1 ( 283,713) (287,970)1 (293,729) I I Net 2,804,1831 3,050,310 3,087,827! 3,126,218 - 279 City of Pickering 2002 Background Information 2745 Libraries Run Date: 2127/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus Sunday Hours (as per CoIl. Agree. Pd. x 1.5) <-> Plus Casual Hours & Contingency & Seed <-> Add/Change Perm. P.T. to F.T. (Pett. Creek) <-> Add Sr. Staff @ M7.2 (Oct. 1/02) DC EO <-> Add Page Hours for Pett. Creek 1,000 hrs. 1400 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 1100 Salaries & Wages $2,001,018 $34,792 $15,248 $16,119 $18,507 $9,580 $2,095,264 $447,339 Total 1400 Empiöyer Contributions $447,339 1800 Conferences <-> 1. Ontario Library Association Annual Conference (OLA) <-> 2. Other Conferences (OL T A, CODI, etc.) <-> 3. CLA/ALA/PLA (Travel/Regis./Accom. for CEO) 2 staff <-> 4. EASO Conference ( Health and Safety) <-> Budget amount reduced by Cynthia Mearns Total 1800 Conferences $2,545 $1,545 $5,150 $750 ($2,500) $7,490 2110 Travel <-> Courier - Based on 2001 travel at City's approved rate of $0.437 x 15,438km <-> Board & Staff - 7000km @ $0.437 2121 Postage <-> Overdue notices: 8,000 @ $0.47 + 400 @ $0.74 <-> Other mail $6,746 $3,059 $9,805 Total 2110 Travel 2122 Freight,Express & Cartage <-> Unallocated Total2121 Postage $4,056 $654 $4,710 2131 Telephone <-> Voice and Data Lines <-> Internet Costs (additional $5,882.40 for 2002) Total 2122 Freight,Express & Cartage $420 $420 2210 Advertising <-> Advertising (Recreation Newsletter, advertisements, job postings) <-> Programming Funds for Children's and Y A reading programs Total 2210 Advertising Total2131 Telephone $45,610 $9,990 $55,600 2320 Legal Services Expenses <-> Small Claims Court fees (30 x $50) - Small Claims costs partially offset by Revenue $773 $1 ,427 $2,200 Total 2320 Legal Services Expenses $1,545 $5,000 $6,545 1529 <-> Provision for legal counsel 280 City of Pickering 2002 Background Information 2745 Libraries Run Date: 2/27/20022:05 PM Report Name: Background Info, with Totals 2002 BUDGET 2340 Seminars & Education <-> SOLS, OMMI, In-House, Computer training, CPRlHS training <-> Travel costs Total 2340 Seminars & Education 2365 Purch. Pr./Broch./News Lt <-> Miscellaneous, includes business cards, Annual Reports (includes 11 % P.S.T> & Total 2365 Purch. Pr.lBroch.lNews Lt 2370 Lib - General Insurance <-> Estimated at City (increased for Petticoat Creek) Total 2370 Lib - General Insurance 2392 Consultive & Professional <-> E.FAP. Program - 55 emp!. (based on 2001) 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Board Meetings, etc. <-> Promotion (advertisements, etc.) W.B. Total 2392 Consultive & Professional Total2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> Canadian Library Association <-> Ontario Library Association (Institutional) <-> Association of Medium-Sized Public Libraries of Ontario <-> Tourist Association of Ontario <-> AjaX/Pickering Board of Trade <-> CODI (Dynix users) <-> Children's Book Centre <-> Homepreneurs' Association <-> Social Development Council <-> Ontario Public Library Network <-> American Library Association ($110 U.S.) Total 2395 Memberships 2435 Building Repairs & Maintenance <-> Central - Janitorial (Tendered with City) (includes Sundays) <-> Sanitact (6 units) <-> Voxomm Security Service <-> Securjty Services 680 hours @ $14.80/hr. <-> Electrical door maintenance contingency <-> WIC deodorizer <-> -Misc. costs (outside lighting, pest control, etc.) <-> -Washroom & janitorial supplies (all sites) <-> -Air handling maintenance (chillers & starters only) <-> -Fan calibration & adjustment <-> -Fire alarm, sprinkler & fire extinguishers (all sites) <-> -Elevator maintenance <-> -Boiler maintenance <-> -Garbage disposal - ~ c...¡ $5,500 $1,000 $6,500 $1,250 $1,250 $13,280 $13,280 $3,000 $3.000 $2,575 $1,000 $3,575 $309 $382 $111 $106 $103 $112 $54 $32 $32 $180 $172 $1,593 $36,338 $1,214 $419 $11,384 $1,080 $920 $2,652 $4,882 $5,150 $1,545 $4,460 $4,913 $1,118 $3,899 Run Date: 2/27/2002 2:05 PM Report Name: Background Info, with Totals 2002 BUDGET City of Pickering 2002 Background Information 2745 Libraries <-> -Diesel generator maintenance -Misc. provision for electrical, plumbing, mechanical & other supplies -For City services (e.g. mowing, landscaping) Pett. Creek - Janitorial (shared 50/50 with City) Pett. Creek - HVAC service contingency Pett. Creek - Voxcomm Security Service Pett. Creek - Snow Removal F>ett. Creek - Sanitact (1 unit) Greenwood - Janitorial Greenwood - HV AC service contingency Greenwood - Voxcomm Security Service Claremont - Janitorial Claremont - Voxcomm Security Service Claremont - Misc. Repair & Maint. (snow removal, landscaping etc.) Claremont - Misc. Equipment Whitevale - Janitorial Contingency (All Sites) 12% R & M Buildings Total 2435 Building Repairs & Maintenance <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> 2478 Misc.Equipment Repairs & <-> LAN - VPN support <-> LAN - Anti-virus software (license fee) <-> LAN - Filtering software licenses ($1779 U.S.) <-> LAN - Reference Chat Software ($1074 U.S.) <-> LAN - Microsoft Support Service <-> LAN - Checkpoint - P.C. <-> LAN - Contingency (incl. upgrades) <-> COPIER - CN (5 Units), PC (1 Unit), CL (1 Unit), GR(1 Unit) <-> COPIER - Sharp Copier Maint. Renewal (every 40M copies) <-> COPIER - Colour Photocopier <-> COPIER - Can copy licenses ($125/copier) + $100 fee) <-> GUPLICATOR - Lease & Maint. <-> 3-M Reader/printer maintenance (2 Units) <-> DYNIX - CPU maintenance (all year) <-> DYNIX - Software maintenance (2/3 of year) <-> DYNIX - Peripheral maintenance (all year) <-> Contingency (incl. Coin sorter/Checkpoint CN/upgrades) Total 2478 Misc.Equipment Repairs & -- 2481 Other Fixed Assets-Rpr & <-> Book Bindery Total2481 Other Fixed Assets-Rpr & 2678 Misc Equipment Rentals <-> Interac Card Reader plus transaction fees (CN & PC) Total 2678 Misc Equipment Rentals 5300 Stationery & Office Suppl 2R2 $1,545 $12,001 $2,127 $13,042 $427 $419 $424 $200 $1,532 $212 $419 $1,532 $419 $3,183 $637 $932 $14,283 $133,308 $2,060 $5,000 $2,775 $1,675 $2,103 $6,660 $6,407 $15,032 $867 $4,805 $1,510 $2,199 $2,930 $1,724 $29,417 $5,415 $1,971 $92,550 $4,120 $4,120 $1,134 $1,134 City of Pickering 2002 Background Information 2745 Libraries Run Date: 2127120022:05 PM Report Name: Background Info, with Totals 2002 BUDGET <-> General office supplies, book processing & copier supplies.(copier supplies partially offset by Rev. Acct.) <-> Security Cases (CN & PC) <-> Patron cards <-> Overdue notices <-> Printer rolls (increased number of printers) $20,146 5310 Library Materials <-> Includes shipping, outsourced processing of collection materials and specific processing supplies (including security sensors and barcodes) Total 5310 Library Materials Total 5300 Stationery & Office Suppl $6,216 $5,395 $3,795 $2,500 $38,052 $247,500 5510 Utilities-Water <-> Central <-> Petticoat Creek $247,500 5520 Utilities - Gas <-> Central <-> Petticoat Creek <-> Claremont Total 5510 Utilities - Water $4,865 $827 $5,692 5530 Utilities - Hydro <-> Central <-> Whitevale <-> Greenwood <-> Petticoat Creek <-> Claremont Total 5520 Utilities - Gas $33,366 $8,898 $2,225 $44,489 5540 Utilities - Oil <-> Greenwood Total 5530 Utilities - Hydro $90,177 $1,414 $849 $7,196 $2,171 $101,807 5902 Misc. Equip. (under $300. <-> Miscellaneous < $300 Total 5540 Utilities - Oil $2,800 $2,800 Total 5902 Misc. Equip. (under $300. Total. $4,000 $4,000 $3,334.023 Total Expenses Revenue - $3,334,023 0000 FINES - LIBRARY MATLS. <-> Fines - Profonna based on fall, 2001 actuals ($/circ) Total 2002 for est. 880,000 circulations <-> Lost & damaged (net GST deducted) Total 2002 for est. 880,000 circulations <-> F & S Charges (net GST deducted) Card replacement fee <-> Public fax <-> Public Service Computers ($115,500) ($8,850) ($7,000) ($1,718) ($5,400) 283 City of Pickering 2002 Background Information 2745 Libraries Run Date: 2/27/20022:05 PM Report Name: Background Info, with Totals 2002 BUDGET 0000 MISC. - PHOTOCOPIES LIB. <-> Proforma, based on receipts in 2001 (Includes Debit card, CD-ROM, Microfiche receipts plus colour copier) Total 0000 FINES - LIBRARY MATLS. ($138,468) ($17.500) 2745 Ont Grant - Librarv <-> Household Grant - Province <-> Pay Equity Equalization "down-payment" est. - Provo Total 0000 MISC. - PHOTOCOPIES LIB. ($17.500) ($106,425) ($14,320) ($120,745) 9916 Vendina Machines <-> Proforma 2001 Total 2745 Ont Grant - Library 9933 Rentals - Mta. Room/Publi <-> Based on 2001 rental income at Central Total 9916 Vending Machines ($850) ($850) ($2,500) ($2,500) 9990 Other Revenue <-> Payphone, book sales, other revenues based on 2000 estimates Total 9990 Other Revenue Total. Total 9933 Rentals - Mtg. Room/Publi ($3,650) ($3,650) ($283,713) Total Revenues Net Expenses ($283,713) $3,050,310 284