Loading...
HomeMy WebLinkAboutJune 21, 2004Council Meeting Minutes Monday, June 21, 2004 8:11 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner M. Holland R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator ¢1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. {11) ADOPTION OF MINUTES Regular Meeting of June 7, 2004 Special Meeting of June 14, 2004 (111) 1. PRESENTATION The Pickering Lions Club honoured long-term member Sylvia Soltys with a $10,000 donation to Herizon House in her honour for a room for the disabled. Councillor Johnson was the recipient of this cheque on behalf of Herizon House and Mayor Ryan made a presentation to Sylvia Soltys. -1- Council Meeting Minutes Monday, June 21, 2004 8:11 PM (IV) RESOLUTIONS Resolution #91104 - Appendix I Moved by Councillor Holland Seconded by Councillor Pickles That the Report of the Executive Committee EC 2004-11 dated June 14, 2004, be adopted. CARRIED Councillor Brenner declared an interest in Item #7 of the Executive Committee Report as his daughter was involved in the report. Councillor Ashe ~declared an interest in item ~8 of the Executive Committee Report as he has a business relationship with the consulting firm. Resolution #92104 Moved by Councillor Holland Seconded by Councillor McLean That Council ENDORSE the Goals, Membership, Organization and terms of Reference of the Duffins Carruthers Watershed Resource Group (DCWRG), as the implementation team for the Watershed Plan for Duffins Creek and Carruthers Creek; and that TRCA invite a First Nations representative to join the DCWRG; and That Council APPOINT David Pickles, City Councillor - Ward 3, to serve as the City of Picketing representative on the Duffins Carruthers Watershed Resource Group, and Mayor Ryan as the alternate. CARRIED Resolution #93104 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report OES 12-04 regarding prohibition of train locomotive whistling be received; and -2- Council Meeting Minutes Monday, June 21, 2004 8:11 PM That attached draft by-law be enacted to prohibit train locomotive whistling at two level crossings along the Canadian Pacific Railway Line, Belleville Subdivision, specifically at mileage 191.14 (Altona Road) and at mileage 191.92 (Scarborough/Pickering Townline Road); and That the Mayor and Clerk be authorized to enter into the necessary agreement with the Canadian Pacific Railway Company Limited to give effect to the cessation of train whistling at the above noted level crossings; and 4. That a copy of this report be forwarded to the Region of Durham and the City of Toronto for their information. CARRIED Resolution #94104 Moved by Councillor Brenner Seconded by Councillor Ashe 1. That Report OES 19-04 regarding the supply and delivery of a 4 Ton Dump Truck, be received; and That Quotation No. Q-21-2004 submitted by Scarborough Town Centre Inc. for the supply and delivery of a 4 Ton Dump Truck in the amount of $153,528.00 (GST and PST extra), be accepted; and 3. That the total gross purchase cost $176,557.20 and a net purchase cost of $165,810.24, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; a) That debt financing not exceeding the amount of $165,000 for a period not exceeding 5 years, at a rate to be determined; be approved and the balance of approximately $810 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $36,900 be included in the annual Current Budget for the City of Picketing commencing in 2005 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations -3- Council Meeting Minutes Monday, June 21, 2004 8:11 PM approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and Staff at the City of Pickering be given the authority to give effect thereto. CARRIED Resolution #95104 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report OES 20-04 regarding the supply and delivery of a Mower, be received; and 16' Cut Rotary 2. That Quotation No. Q-16-2004 submitted by Turf Care Products Canada for the supply and delivery of a 16' Cut Rotary Mower in the amount of $79,950 (GST and PST extra), be accepted; and 3. That the total gross purchase cost of $91,943 and a net purchase cost of $86,346, be approved; and 4. That transfer from the Parkland Reserve Funds for the required funding (~4230) be approved; and 5. That staff at the City of Pickering be given the authority to give effect thereto. CARRIED Resolution #96104 Moved by Councillor Brenner Seconded by Councillor Holland 1. That Report OES 21-04 regarding the supply and delivery of a Four Wheel Ddve Articulating Tractor, be received; and That Quotation No. Q-15-2004 submitted by Champion Road Machinery Sales. for the supply and delivery of a Four Wheel Ddve Articulating Tractor complete with 4 Council Meeting Minutes Monday, June 21, 2004 8:11 PM specified attachments in the amount of $93,200.00 (GST and PST extra), be accepted; and 3. That the total gross purchase cost $107,180.00 and a net purchase cost of $100,656.00, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) That debt financing not exceeding the amount of $100,000 for a period not exceeding 10 years, at a rate to be determined; be approved and the balance of approximately $656 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $12,800 be included in the annual Current Budget for the City of Picketing commencing in 2005 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions neces~sary in order to effect the foregoing; and 5. Staff at the City of Picketing be given the authority to give effect thereto. CARRIED Resolution #97104 Moved by Councillor Holland Seconded by Councillor Brenner That Mayor Ryan be authorized to make the following proclamation: "Spina Bifida and Hydrocephalus Awareness Month" - June, 2004 CARRIED -5- Council Meeting Minutes Monday, June 21, 2004 8:11 PM Resolution #98104 Moved by Councillor Holland Seconded by Councillor Brenner That the recommendations set out in the Minutes of the meeting of the Audit Committee held on June 9, 2004, be adopted. CARRIED (V) BY-LAWS That Councillor Holland, seconded by Councillor Pickles, took leave to introduce by- laws of the City of Picketing: By-law Number 4343~04 Being a by-law to dedicate Block 34, Plan 40M-1987, Picketing, as public highway. By-law Number 6344/04 Being a by-law to prohibit the sounding of train whistles at Altona Road, and Scarborough-Pickering Townline Road crossings of the Canadian Pacific Railway line, Belleville Subdivision. By-law Number 6345~04 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1915 Denmar Road.) THIRD READING: Councillor Holland, seconded CARRIED by Councillor Pickles, moved that By-law Numbers 6343/04, 6344/04 and 6345/04, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED -6- Council Meeting Minutes Monday, June 21, 2004 8:11 PM (VI) 1. 10. 11. OTHER BUSINESS Councillor Pickles remarked on a resolution received from the Region of York concerning Hwy. 407 not subject to property taxes. He requested staff review and advise the Region of York of resolutions previously passed by City Council concerning this matter. Councillor Ashe wished Councillor Holland all the best in the upcoming Federal Election. Councillor Johnson advised that the Region of Durham is reviewing the traffic congestion at the intersection of Brock Road and Pickering Parkway and that they are attempting to widen Brock Road to six lanes. Councillor Johnson advised of a situation with respect to Mr. Clark and the loss of his farming livelihood due to the closing of nine different agricultural support agencies. Councillor Johnson congratulated Mayor Ryan on his leadership and pre-active Council over the past six months. Councillor Johnson spoke of the presentation this evening to the Herizon House and their campaign to raise $500,000. Councillor Brenner acknowledged June 21st is Aboriginal Day and a special day for the aboriginal community. He thanked Mayor Ryan and staff for the work with respect to this community. Councillor McLean commented on his conversation with Mr. Clark and his loss of his farming livelihood that has been in the family for five generations. Councillor McLean commended by-law staff and Customer Care for their work with a resident concerning land issues. Mayor Ryan wished Councillor Holland all the best in the upcoming Federal Election. Prior to the regular meeting, Members of Council met with representatives of the Rouge Valley Health System Foundation with respect to their Vital Links fundraising campaign. -7- Council Meeting Minutes Monday, June 21, 2004 8:11 PM 12. After the regular meeting, Members of Council met in a Closed Session regarding an issue respecting Ontario Power Generation. (VII) CONFIRMATION BY-LAW By-law Number 6346/04 Councillor Brenner, seconded by Councillor McLean, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of June 7, 2004. CARRIED (w~) ADJOURNMENT The Meeting adjourned at 8:30 pm DATED ,.~ CIT~ CLERK -8- Appendix I Executive Committee Report EC 2004-11 That the Executive Committee of the City of Pickering having met on June 14, 2004, presents its eleventh report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 17-04 TENDER NO. T 1-2004 TENDER FOR PLAYGROUND CONSTRUCTION REQUEST FOR PROPOSAL RFP 1-2004, PLAYGROUND EQUIPMENT 1. That Report OES 17-04 regarding playground construction and playground equipment, be received; and That Tender No. T 1-2004 submitted by Serve Construction Limited for park and playground construction, in the amount of $63,459.25 (7% G.S.T. extra), be accepted; and That Request for Proposal RFP 1-2004 submitted by Recreation Piaysystems (a division of RTS Plastics Inc.) for the supply and installation of playground equipment in various parks in the amount of $97,387.61 (7% G.S.T. extra), be accepted; and That the total project cost of $250,000.00 (construction $63,459.25, play equipment $97,387.61, safety surfacing $23,000.00, other project costs $65,000.00 and contingency $1,153.14) which includes the above tendered amount and RFP amount as identified in this report be approved; and 5. That staff at the City of Pickering be given the authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 18-04 MUSEUM PROGRAM CENTRE That Report OES 18-04 regarding the Museum Program Centre, be received; and That Council formally requests that the Ministry of Transportation make arrangements for the donation of the farmhouse at No. 3810 Balsam Road, Part Lot 5, Concession 6 to the Pickering Museum Village; and 9 Appendix I Executive Committee Report EC 2004-11 That Council request that the Ministry consider a financial contribution in support of the City of Pickering undertaking the relocation and preservation of this heritage structure; and That staff be authorized to enter into an appropriate acquisition agreement respecting the building; and That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 18-04 2004~2005 PROPERTY AND LIABILITY INSURANCE PROGRAM That Report CS 18-04 of the Director, Corporate Services & Treasurer concerning 2004/2005 Property and Liability Insurance Program, be received; and That the City of Pickering renew effective June 15, 2004, its property, liability and other coverages through the Frank Cowan Company for the pedod July 1, 2004 to July 1, 2005 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; and That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; and That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to protect the assets of the City and it's elected officials and staff; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. -10- Appendix I Executive Committee Report EC 2004-11 CORPORATE SERVICES REPORT CS 13-04 MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM PROVINCIALLY MANDATED PUBLIC REPORTING OF PERFORMANCE MEASURES That Report CS 13-04 from the Director, Corporate Services & Treasurer, concerning Municipal Performance Measurement Program- Provincially Mandated Public Reporting of Performance Measures, be received for information. o CORPORATE SERVICES REPORT CS 15-04 DEVELOPMENT CHARGES RESERVE FUND -STATEMENT OF THE TREASURER FOR 2003 That Report CS 15-04 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund (G/L 4227 and 4229) be received by Council for information. CORPORATE SERVICES REPORT CS 17-04 SECTION 357/358/354 OF THE MUNICIPAL ACT -ADJUSTMENT TO TAXES That Report CS 17-04 of the Director, Corporate Services & Treasurer, concerning Section 357/358/354 of the Municipal Act - ,Adjustment to Taxes, be received; and That the write-offs of taxes as provided under Section 357/358/354 of the Municipal Act, 2001 be approved; and The appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -11 - Appendix I Executive Committee Report EC 2004-11 CORPORATE SERVICES REPORT CS 19-04 RESPONSIBLE PET OWNERSHIP ORGRAM -PAW JOINT ANIMAL SERVICES COMMITTEE That Report CS 19-04 regarding the Responsible Pet Ownership Program proposed by the PAW Joint Animal Services Committee, be received; and That the Council of the City of Pickering hereby endorses the Responsible Pet Ownership Program and other promotional initiatives as set out in the PAW Animal Services Business Plan dated Ma7, 2004. HUMAN RESOURCES REPORT HR 01-04 BENEFITS CONSULTING SERVICES MOSEY & MOSEY BENEFITS CONSULTANTS That Report HR 01-04 be received by Council and that the revised fee structure proposed by Mosey & Mosey Benefits Consultants, be approved. -12-