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HomeMy WebLinkAboutFebruary 20, 1997 MINUTE S A meeting of the Committee of the Whole of the Council of the Corporation of the Town of Pickering was held on February 20th, 1997 at 9:30 a.m. in the Main Committee Room to consider the Proposed 1997 Budget. PRESENT: Mayor Arthurs Councillor Brenner Councillor Dickerson Councillor Johnson Councillor Pistritto Councillor Ryan Councillor Senis Staff: T. Quinn I. Berrey 1. Hodgson D. Kearns - Executive Director - Temporary Acting TreasurerlCollector - Executive Assistant - Coordinator of Council Services DEPARTMENTAL OPERATING ACCOUNTS Moved by Councillor Dickerson that the Proposed 1997 Operating Budget be considered. CARRIED 2113 COUNCIL Moved by Councillor Dickerson that Account 2113-2110 (Travel) be increased to $14,400. CARRIED 2121 CHIEF ADMINISTRATIVE OFFICER Councillor Brenner requested that it be noted that Account 2121-1100 (Salaries & Wages) is expected to have a surplus amount in 1997. 2125 LEGAL SERVICES Councillor Brenner requested that consideration be given to partnering with the Town of Ajax for Legal Services. -2- 1997 Budget Meeting February 20th, 1997 2127 TREASURY SERVICES The Temporary Acting-Treasurer/Collector will review and identify the staffing needs of this Department and report back to Council at a later date. 2191 ELECTIONS Moved by Councillor Brenner to increase Account 2191 (Elections) by $75,802 to reflect the amount required for rental of30 Vote Tabulators. CARRIED 2220 BY-LAW Councillor Brenner suggested that this budget area reflect the purchase of outside servtces. Moved by Councillor Pistritto that Account 2220-1100 (Salaries & Wages) be increased by $40,000 to reflect the hiring of one new by-law enforcement officer. LOST Moved by Councillor Pistritto that Account 2220-1513 (Parking) be increased from $200,000 to $240,000. LOST 2290 PUBLIC WORKS Moved by Councillor Pistritto that Account 2290-1100 (Salaries & Wages) be increased by $70,000. LOST 2712 c.S. & F. - PROGRAMS Councillor Brenner declared an interest as a member of his family has been hired to work the March Break. - 3 - 1997 Budget Meeting February 20th, 1997 Moved by Councillor Johnson that Account 2712-1100 (Salaries & Wages) be increased by $7,446 to reflect the addition of the new 1997 Drop-In Program for Brougham and Claremont. CARRIED 2743 L.A.c.A.c. Moved by Councillor Pistritto and Account 2743-2392 (Consultative and Professional) be increased to $3,500. CARRIED DEPARTMENTAL CAPITAL ACCOUNTS Moved by Councillor Johnson that the Proposed 1997 Capital Budget be considered. CARRIED 2131 TOWN PROPERTY MAINTENANCE Moved by Councillor Pistritto that Account 2132-6181 (Other Fixed Assets) be increased by $130,000 to include the Eastern Gateway project. LOST 2196 INFORMATION SYSTEMS Discussion took place concerning the purchase of capital equipment by Information Systems. Councillor Ryan requested that any submissions concerning capital expenditures for all Departments within the Town be submitted with business case back-up. It was stated that a resolution would be coming before Council with respect to this request. 2323 SIDEWALKS Councillors Ryan and Brenner stated their concern with the lack of sidewalk construction, particularly on Kingston Road between Altona Road and Rougemount Drive. A request may be coming forward to increase the 1997 Proposed Capital Budget - Sidewalks for sidewalk construction. Councillor Johnson stated that this item should be included in the Inftastructure Program. -4- 1997 Budget Meeting February 20th, 1997 2718 C.S. & F. - PARKS Moved by Councillor Johnson that Account 2718-6129 (parks) be increased by $5,000 to reflect the inclusion of the supply and installation of pedestals for the Walk-of-Fame. LOST Moved by Councillor Johnson that under Account 2718-6129 (Parks) acceptance of Option A be reflected. CARRIED Moved by Councillor Johnson that Account 2718-6129 (parks) be increased to $600,000 to reflect an increase in the amount allocated for the Youth Park in the Hydro Corridor. CARRIED GENERAL GOVERNMENT 2115 BUSINESS DEVELOPMENT & TOWN PROMOTION Moved by Councillor Dickerson that Account 2115 (Business Development & Town Promotion) be amended to delete the $300 maximum allowed for the Mayor's approval of expenditures. CARRIED 2126 GENERAL GOVERNMENT - PURCHASED SERVICES Moved by Councillor Johnson that Account 2126 (General Government - Purchased Services) be approved as presented. CARRIED 2130 OFFICE MACHINES - RENTALIOPERATING Moved by Councillor Johnson that Account 2130 (Office Machines - Rental/Operating) be approved as presented. CARRIED - 5 - 1997 Budget Meeting February 20th, 1997 2131 OFFICE MACHINES - REPAIR & MAINTENANCE Moved by Councillor Dickerson that Account 2131 (Office Machines - Repair & Maintenance) be approved as presented. CARRIED 2140 TELEPHONE Moved by Councillor Ryan that Account 2140 (Telephone) be approved as presented. CARRIED 2193/2194 INSURANcE/SELF-INSURANCE Moved by Councillor Senis that Account 2193/2194 (Insurance/Self-Insurance) be approved as presented. CARRIED 2195 GRANTS TO ORGANIZATIONS & INDIVIDUALS Moved by Councillor Senis that Account 2195 (Grants to Organizations & Individuals) be introduced for consideration. CARRIED Moved by Councillor Brenner that Account 2195-2712 (Culture & Recreation) be increased by $2,500 to reflect a contribution to the Ontario Volunteer Emergency Response Team. LOST Moved by Councillor Dickerson that Account 2195-2712 (Culture & Recreation) be increased by $1,000 to reflect a contribution to the Ontario Volunteer Emergency Response Team. CARRIED 2197 ADVERTISING - COMMUNITY PAGE Moved by Councillor Dickerson that Account 2197 (Advertising - Community Page) be introduced for consideration. CARRIED -6- 1997 Budget Meeting February 20th, 1997 2197 ADVERTISING - COMMUNITY PAGE - Cont'd Moved by Councillor Johnson that Account 2197 (Advertising - Community Page) be decreased from $60,000 to $54,500. CARRIED Moved by Councillor Johnson Seconded by Councillor Pistritto That the Proposed 1997 Budget be forwarded to the Executive Committee Meeting for approval. LOST Meeting Adjourned at 12:45 p.m. INTERDEP ARTMENT AL MEMORANDUM TREASURY SERVICES February 27, 1997 TO: Mayor Arthurs and Members of Council FROM: T.J. Quinn, Executive Director of Operations and Inga Berrey, Temporary (Acting) Treasurer-Collector Re: 1997 Proposed Budgets In response to Council's direction, the attached reflects the revised recommended options for Council's consideration, to reduce the increase of $81,983 which resulted from the February 20, 1997 budget meeting. To assist Council in their consideration of these options, please be advised that "transfer from reserves" will offset expenditures included in the budget submission; "transfer to reserves" are expenditures to the budget submission which will be set aside for future use, either in future years or for the current year if the expenditure for which the transfer was made is actually incurred. Further information or explanation can be made at the February 28, 1997 budget meeting if required. T.J. Quinn Executive Director of Operations Inga Berrey Temporary (Acting) Treasurer-Collector IB/md (c) 1997 BUDGET RECOMMENDED OPTIONS Recommended options to reduce the net increase of $81,983 which resulted from the February 20, 1997 budget meeting:- (a) Delete from Account 2191 - Elections - the rental of the vote tabulating equipment $75,802 and increase the Transfer from Reserves 1910 (Reskilling and Redeployment) by $6,181 to fund part of the seminar and education expenditures . reported in the departmental operating budgets. This option would leave a balance of$77,719 in the Reserves for Reskilling and Redeployment as at December 31, 1997. (b) Increase Account 1910 - Transfer from Reserves (Reskilling and Redeployment) by an amount of$81,983 to fund almost all of the seminars and education expenditures reported in the departmental operating budgets. This option would leave a balance of $1 ,917 in the Reserves for Reskilling and Redeployment as at December 31, 1997. Delete a part ($81,983) of the $87,000 Transfer to Reserves (Contingency). This $87,000 was made to cover 1997 increases (Firefighters) due to the end of the Social Contract. This option would leave only $92,017 in the Reserves (Contingency) to cover any negotiated increase for the Firefighters for 1996 and 1997. (d) Reconsider and decrease the various provisions included in the 1997 budget submission for positions not currently filled - as follows:- (1) 2113-2399 Secretarial $12,000 - 12 month provision at Services $1,000 per month. 2) 2121- C.A.O. $113,925 - 12 month provision at 1100/1400 $9,495 per month. (3) 2192- Econ. Dev. Officer $20,825 - 6 month provision at 1100/1400 $3,470 per month. (4) 2240- Assistant Training $49,490 - 9 month provision at 1100/1400 Officer $5,500 per month. (5) 2821 Director of Human $61,250 - 8 month provision at Resources $7,655 per month. - 7 - The meeting was re-convened by Mayor Arthurs at 9:40 a.m. on February 28th, 1997. PRESENT: Mayor Arthurs Councillor Brenner Councillor Dickerson Councillor Johnson Councillor Pistritto Councillor Ryan Councillor Senis Staff: T. Quinn I. Berrey J. Hodgson D. Kearns - Executive Director Operations - Temporary Acting TreasurerlCollector - Executive Assistant - Coordinator of Council Services Moved by Councillor Johnson that Option A of the memo dated February 27th, 1997 from the Executive Director Operations and the Temporary (Acting) Treasurer-Collector regarding the 1997 Proposed Budget be approved. LOST 2191 ELECTIONS Moved by Councillor Senis that Account 2191 (Elections) be increased by $7,500 to reflect the purchase of 3 additional Vote Tabulators. CARRIED 2195 GRANTS TO ORGANIZATIONS & INDIVIDUALS Moved by Councillor Senis that Account 2195 (Grants to Organizations & Individuals) be increased by $25,000 to reflect a donation to the Ajax/Pickering General Hospital. LOST - 8- Moved by Councillor Pistritto that a contribution of $25,000 be divided between the Ajax/Pickering General Hospital, Markham/Stouffville General Hospital and Scarboro Centenary Hospital. LOST Moved by Councillor Ryan that Option D of the memo dated February 27th, 1997 from the Executive Director Operations and the Temporary Acting Treasurer-Collector regarding the 1997 Proposed Budget be approved as follows: #2 Account 2121- 1100/1400 - CAO be amended to a 9 month period, #4 Account 2240-1100/1400 - Asst. Training Officer be amended to a 6 month period and #5 Account 2821 - Director of Human Resources be amended to a 6 month period. The remaining outstanding amount should be taken from Option B of the February 27th, 1997 memo. (memo attached) Moved by Councillor Pistritto that the above motion be divided. CARRIED Option D CARRIED Option B CARRIED A memo from the Manager of Information Systems concerning Property System - Assessment Tape Data was distributed and accepted by Council. Moved by Councillor Johnson that the 1997 Budgets go before the Executive Committee on March 24th. CARRIED The meeting adjourned at 11: I 0 a.m.