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HomeMy WebLinkAboutJune 9, 2003 Com m ittee of the Whole Meeting Minutes Monday, June 9, 2003 7:46 p.m. Chair: Councillor Holland PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson D. Pickles ALSO PRESENT: T. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor T. Melymuk C. Rose D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Division Head, Corporate Projects & Policy - Manager, Policy - Committee Coordinator ABSENT: Councillor McLean - Juno Beach Ceremony Councillor Ryan - Juno Beach Ceremony ADOPTION OF MINUTES Meeting of May 12, 2003 Committee of the Whole Meeting Minutes Monday, June 9,2003 7:46 p.m. Chair: Councillor Holland ~ 1. Sylvia Pivko, Executive Director and Natalie MacDonald, Resource Manager, Durham Family Court Clinic, made a presentation to Council on the mandate of their organization. Sylvia advised that they have served the Durham community for the past 23 years giving support to young offenders, siblings of young offenders and families and providing access to agencies throughout the community. III MATTERS FOR CONSIDERATION OPERATIONS & EMERGENCY SERVICES REPORT OES 23-03 TENDER T-1-2003 - TENDER FOR ROSEBANK ROAD BRIDGE REPLACEMENT AND ROAD RECONSTRUCTION 1. Approved See Recommendation #1 2. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-03 FEDERAL LANDS IN PICKERING, MARKHAM AND UXBRIDGE IMPLEMENTATION OF FEDERAL AIRPORT ZONING REGULATIONS Approved See Recommendation #2 3. CLERK'S REPORT CL16-03 APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS Bv-Iaw Forwarded to Council 4. CLERK'S REPORT CL14-03 APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS By-law Forwarded to Council Committee of the Whole Meeting Minutes Monday, June 9, 2003 7:46 p.m. Chair: Councillor Holland 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 15-03 TENDER T-7-2003 TENDER FOR PROGRESS FRENCHMAN'S BAY EAST PARK Approved See Recommendation #3 IV OTHER BUSINESS 1. The following matters were discussed prior to the regular meeting: a) The Director, Planning & Development advised that a memo was distributed to Council members advising of the dates of the Growth Management Study, Phase II and further advised that the Phase I Study has been received, that a number of copies are available in the various libraries throughout Pickering and is also available on CD. b) The Chief Administrative Officer advised that Knob Hill Farms did not open this past weekend but it appears that it will this coming weekend. c) The Director, Operations & Emergency Services commented on the Tender for Rosebank Road and the increased costs associated with it. v ADJOURNMENT The meeting adjourned at 8:10 p.m. Appendix I Committee of the Whole Report COW 2003-6 That the Committee of the Whole of the City of Pickering having met on June 9, 2003, presents its sixth report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 23-03 TENDER T~1-2003 - TENDER FOR ROSEBANK ROAD BRIDGE REPLACEMENT AND ROAD RECONSTRUCTION 1. That Report OES 23-03 regarding the Rosebank Road Bridge Replacement and Road Reconstruction, be received; and 2. That Tender No. T-1-2003 submitted by Dagmar Construction Inc. for the Rosebank Road Bridge Replacement and Road Reconstruction in the amount of $698,330 (7% GST extra), for a total of $747,213 and a net cost after G.S.T. rebate of $719,282, be accepted; and 3. That the total project cost of $794,293 including the tender amount, other associated project costs, and a total net project cost of $764,602, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the expenditures of the above mentioned project: a) as was included in the Council approved 2001 and 2002 Capital Budget as follows: $25,000 230,800 494,800 $750.600 b) as by transferring the following funds: $4,340 9,662 14 002 Appendix I Committee of the Whole Report COW 2003-6 2. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-03 FEDERAL LANDS IN PICKERING, MARKHAM AND UXBRIDGE IMPLEMENTATION OF FEDERAL AIRPORT ZONING REGULATIONS 1. That Report CAO 05-03 concerning the implementation of Federal Airport Zoning Regulations be received for information; and 2. That Transport Canada be advised that the City supports in principle, the establishment of Airport Zoning Regulations in order to protect lands surrounding the federal lands in Pickering, Markham and Uxbridge from uses and activities that are incompatible with the safe operation of a possible future regional-reliever airport on the lands; and 3. That Transport Canada be requested to defer publication of the Airport Zoning Regulations in the Canada Gazette Part II until appropriate implementation guidelines are prepared to the satisfaction of the City, the other affected municipalities, and other public agencies affected by the regulations, including the preparation of appropriate mitigation techniques for uses affected by the bird hazard zone; and 4. That Transport Canada be requested to confirm that it is prepared to modify the Federal Airport Zone Regulations if necessary, to ensure consistency with the interim planning work being undertaken by the Greater Toronto Airports Authority, particularly with respect to possible future runway locations; and 5. That a copy of this Report be forwarded to Transport Canada; the Greater Toronto Airports Authority; the Region of Durham; the municipalities of Markham, Whitby, Ajax, Uxbridge, Whitchurch-Stouffville, and Scugog; and the Toronto Region Conservation Authority. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 15-03 TENDER T - 7 -2003 TENDER FOR PROGRESS FRENCHMAN'S BAY EAST PARK 1. That Report OES 15-03 regarding Progress Frenchman's Bay East Park be received; and Appendix I Committee of the Whole Report COW 2003-6 2. That Tender T-7-2003, submitted by Gateman Milloy ltd., for the construction of Progress Frenchman's Bay East Park in the amount of $664,431.07 (GST extra), be accepted; and 3. That the total gross project cost of $745,181.24 and a net project cost of $717,325.39, including tender amount, and other project costs identified in this report, be approved; and 4. That the total funding of $720,128.00, including transfers from Parkland Reserve Funds (#4230) as provided for in 1999 Capital Budget, be approved; and 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing not exceeding the amount of $550,000.00 for a period not exceeding 10 years, at a rate to be determined; and b) That financing and repayment charges in the amount of approximately $74,700.00 be included in the annual Current Budget for the City of Pickering commencing in 2004 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment limit for debt and other financial obligations for 2003 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto.