HomeMy WebLinkAboutBy-law 2537/87THE CORPORATION OF THE TOWN OF PICKERING
BY-LAW NUMBER253? /87
Being a by-law to authorize the execution
of an agreement with the Ministry of
Citizenship and Culture to participate in
the Designated Property Grant Program
WHEREAS pursuant to the Ontario Heritage Act, councils may by by-law
enter into an agreement with the Ministry of Citizenship and Culture
respecting grants;
NOW THEREFORE the Council of the Corporation of the Town of Pickering
HEREBY ENACTS as follows:
The Mayor and Clerks are hereby authorized to execute an agreement
in the form attached hereto as Schedule "A" with the Ministry of
Citizenship and Culture respecting participation in the Designated
Property Grant Program.
BY-LAW READ a first, second and third time and PASSED this 29th day of
June, 1987.
DESIGNATED PROPERTY GRANT AGREEMENT
1. Definitions
"Colour photographs" means clear, in-focus photographs which
have been taken both from close enough range to clearly show
the area of the Project for which grant monies have been
awarded and which have been taken from a far enough range to
show a clear overall view of the Project and does not include
Polaroid photographs.
"Eligible Project" means a project as defined in the
Designated Property Grant Guidelines. Where there is any
dispute between the Ministry and the Municipality as to
whether a project is an Eligible Project, the decision of the
Ministry shall be final and binding.
"Eligible Project Costs" means costs incurred in the course
of the Eligible Project but does not include the value
represented by voluntary contributions of time, labour,
materials or other such things.
"Eligible Property" means land within the Municipality which:
(a) is owned or occupied by the app~.icant, provided
that, where work is being carried out. by a tenant,
that the owner has given written approval to such
work;
(b) is designated property under either Part IV or Part
V of the Ontario Heritage Act; and
(c) is property which has not previously been the
subject of a grant under this Agreement within the
calendar year in which the application is made.
"Funds" means any.monies awarded and paid to a Municipality
under this Agreement.
"Grant" or "Grants" means any monies awarded and paid to an
applicant by a Municipality.
"Guidelines" means the guidelines describing the Designated
Property Grant program which are attached hereto as Schedule 1.
The Ministry may from time to time direct the Municipality to
follow new Guidelines which have been prepared and issued by
the Ministry. Upon such direction, the new guidelines shall
supercede those attached.
"LACAC" means a Local Architectural Conservation Advisory
Committee as established pursuant to the Ontario Heritage Act.
"Ministry" and "Minister" mean the Ministry and Minister of
Citizenship and Culture.
e
"M_unic'ipalit~" means a municipality as defined in the Ontario
Heritage Act.
"Northern Ontario" means all of the area comprised by the
following districts: Algoma, Cochrane, Kenora, Ma~itoulin,
Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay and
Timiskaming.
"~ro~ect" means an Eligible Project as defined in this
Agreement.
"Southern Ontario" means that part of Ontario which has not
been defined as Northern Ontario.
Credit
The Municipality shall acknowledge the support of the
Government of Ontario through the Ministry of Citizenship and
Culture in all advertising, publicity, programs, signage and
plaques relating to the program.
3. Educational Seminars
The Municipality shall send such delegates as indicated by
the Ministry to at least one specified architectural
conservation seminar annually, which seminar shall be hosted
or sponsored by the Ministry. If no architectural
conservation seminar is hosted or sponsored by the Ministry
in any given year, this term shall not apply for that year.
4. Publicity
The Municipality shall publicize the availability of grants
under this program.
5. Purpose of Funds
Funds given by the Ministry to Municipalities shall only be
used for the purposes outlined in this Agreement.
6. Conflict
In the event of a conflict between a term of this Agreement
and the Guidelines, the provisions of this Agreement shall
govern.
7. Operation of Program by Municipality
The Municipality shall distribute application forms substantially
similar to the one attached hereto as Schedule 2, which
application forms shall be accompanied by the Guidelines.
The Municipality shall process all complete applications
within two months.
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Where the Municipality has appointed a LACAC, the
Municipality shall refer all applications to the LACAC for
comments and a recommendation.
The council of the Municipality shall approve an application
only if:
(a) the application is made in respect of an Eligible
Property;
(b) the application is made in respect of an Eligible
Project;
(c) the application is supported by such historic and
present-day photographs, sketches, blueprints, plans
or other documentation as the Municipality requires
$o Judge the merits of the application; and
(d) the application is made in respect of a Project
which has not yet been commenced.
(a)
(b)
(c)
Where an application has been approved, the Municipality
shall write to the applicant:
indicating the work to be completed;
providing any additional conditions governing the
Grant;
stating that payment shall only be made upon
completion of the Project to the satisfaction of the
Municipality and in accordance with the Guidelines
and upon substantiation of Eligible Costs by
invoice.
Where an application has not been approved, the Municipality
shall inform the applicant of this in writing, indicating the
reasons for the non-approval.
8. Payment of Grant by Municipality
Where the Municipality has inspected a Project and is
satisfied that it has been completed in accordance with the
Guidelines and in a satisfactory manner, and where a claim
for the payment of a Grant has been submitted by the
applicant, the Municipality shall pay the applicant the
amount stipulated in section 9.
No payment shall be made unless the claim for such payment is
accompanied by invoices for Eligible Project Costs.
9. Reimbursement by the Ministry
Where the Ministry is satisfied that the Municipality has
processed an application and made a Grant in accordance with
this Agreement, it shall reimburse the Municipality an amount
equal to the lesser of:
(a) the amount of the applicant's claim to a maximum of 50%
in Southern Ontario or to a maximum of 66.67% in
Northern Ontario of the total amount of the Eligible
Project Costs as substantiated by invoice; or
(b) SB,o00,O0;
together with 10% of the Grant amount to offset the
administrative costs of the Municipality in administering the
program. No reimbursement shall be made under this section
unless:'
(a)
(h)
(¢)
the Municipality has complied with this Agreement;
the Municipality has completed and submitted Claim
Forms "A" and "B" attached hereto as Schedules "3" and
"~" respectively, in respect of that project; end
the Municipality has submitted historic photographs,
where available, as well as Colour Photographs both
before the Project is undertaken and after the Project
is ompleted.
Claims by the Municipality for reimbursement shall be
submitted to the Ministry by June 30th and December 31st of
each year.
All reimbursement is subject to the availability of funds in
the program, and the Ministry reserves the right to make a
pro rata distribution of available funds to' Municipalities
based on claims submitted.
10. Direct payment to Municipality
Notwithstanding section 9 of this Agreement, the Ministry may
in its sole discretion award advance Funds to the
Municipality to be used by the Municipality for the purposes
outlined in this Agreement. If the Ministry makes such an
award, no reimbursement as provided in paragraph 9 s~ell be
made to a Municipality in respect of any Projects.
Only a Municipality with an established LACAC and which has
demonstrated success in administering the program shall be
considered for payment under this section.
An amount equal to ten per cent of any amount paid Out of
these Funds to Grant recipients shall be used by the
Municipality to offset the administrative costs of the
Municipality in administering this program.
When the advance Funds have been used, the Ministry may in
its sole discretion award further advance Funds to the
Municipality or direct the Munlcipality ~ to follow the
reimbursement procedure outlined in section 9.
11. Accounting
All Funds awarded under this section shall be accounted for
in a separate ledger account.
The Municipality shall keep and maintain all records,
invoices and other documents relating to the Funds in a
manner consistent with generally accepted accounting
principles and clerical practices, and shall maintain such
records for a period of three years after the termination of
this Agreement.
The Municipality authorizes the Ministry and its agents at
-5-
all reasonable times to inspect and copy any records,
invoices and documents in the possession or under the control
of the Municipality which relate to the Funds.
The right o~ inspection under this section includes the right
to perform a full or partial audit.
12. Unused Punds
Any unused advance Funds remain the property
and shall, upon the request of the Ministry,
Ministry.
of the Ministry
be repaid to the
13. Repayment of Funds
The Municipality shall, at the request of the Ministry, repay
to the Ministry the whole or any portion of the Funds if the
Municipality:
(i) has knowingly provided any false information
relating to this Agreement;
(ii) uses Funds for purposes other than those detailed in
the Guidelines or in this Agreement;
(iii) breaches any of the terms and conditions of this
Agreement;
(iv) breaches any of the provisions of the Human Rights
Code, in administering this program.
Where required, the Funds shall be repaid by cheque payable
to the Treasurer of Ontario, and mailed to the Finance
Branch, Ministry of Citizenship and Culture, 4th Floor, 77
Bloor Street West, Toronto, Ontario MTA 2R9.
After 30 days from the Ministry's request for repayment of
Funds the Ministry reserves the right to demand interest on
any amount owing by the Municipality to the Ministry at the
then current interest rate charged by the Province of Ontario
on accounts receivable.
lq, Limitation of Liability, Indemnification and Insurance
The Municipality agrees that the Ministry shall not be liable
for any incidental, indirect, special or consequential
damages, injury or any loss of use, revenue or profit of the
municipality arising out of or in any way related to the
program.
The Municipality agrees that it shall indemnify the Ministry,
its employees and agents, against all costs incurred as a
result of a claim or proceeding related to the program unless
it was caused by the negligence or wilful act of any employee
of the Ministry.
The Municipality shall maintain comprehensive general
liability insurance of at least $1,000,000.00 per occurrence
for bodily injury (including personal injury), death, and
damage to property including loss of use thereof, and
-6-
automobile liability insurance. If requested by the
Ministry, the Municipality shall provide satisfactory proof
of such insurance. The Municipality shall provide notice to
the Ministry immediately upon change or cancellation of the
insurance.
15. Reporting
Upon the request of the Ministry, the Municipality shall
report to the Ministry providing such details concerning the
operation of the program as the Ministry regulres.
16. Additional Terms
The Ministry shall be entitled to impose such additional
terms and conditions governing this program, in its sole
discretion, as it deems necessary.
17. Termination
This Agreement may be terminated by either party upon two
months' notice in writing to the other party.
Any claim for reimbursement made by the Municipality pursuant
to section 9 during the term of this Agreement but not fully
processed as set forth in this Agreement prior'to the
termination of this Agreement shall be fully processed as if
this Agreement were still in forc6, provided that such claim
is received by the Ministry within two months of the
termination of this Agreement.
The Corporation of the
.Town of
Pickerin$
per:
Seal
June 29~ 1987
Date
June 29, 1987
Date
~Head-
of
C-o__u~6il//
Schedule 1
Designated
Property Grant
Guidelines
Preserving
Ontario's
Architecture
Designated
Property Grants
Introduction
Owners of properties designated under the Ontario
Deritage Act as having historical and/or architectural
significance are eligible tO receive grants toward the
conservation and restoration of the heritage features of
their properties.
The Designated Property Grant program is one compo-
nent of Preserving Ontario's Architecture, an on going
program created to provide financial assistance, as well
as educational and technical support, for architectural
conservation in Ontario.
Through the Designated Property Grant program an
owner may receive one grant per calendar year for
work done on the heritage elements of the designated
property. The maximum grant is $3,000 and any
amount granted must be matched by the owner.
In general, to be considered eligible for a grant, a pro-
ject must be directed toward the conservation and/or
restoration of those elements of the property cited in
the Reasons for Designation, which form part of the
designation by-law for the property. Some examples of
the type of projects which may be eligible include the
restoration of an original porch, the conservation of
period window trim and the restoration of other
decorative trim such as finials and bargeboards. The
acceptability of each proposal will be determined by the
municipal council on the advice of the Local Architec-
tural Conservation Advisory Committee (LACAC),
where a committee exists.
The Designated Property Grant program is adminis-
tered by municipalities. A municipality must enter into
an agreement with the Ministry of Citizenship and
Culture before the program can begin in that community.
Application forms will then be available from the
municipal office.
The municipal clerk should be able to advise you of the
status of your community's participation in the
Designated Property Grant program.
In co-operation with participating municipalilies, the
Ministry of Citizenship and Culture hopes that these
incentive grants will address and satisfy some of the
needs of the owners of designated properties in
Ontario, who are the custodians of much of the
province's rich heritage.
For more information, please call or write your
municipal office.
Eligible Properties
Any property which has been designated under Part IV
or Part V of the Ontario Heritage Act, is eligible.
Grants will only be paid when the designation by-law
has been passed and registered.
Grant Amount
In Southern Ontario, the grant amount is one half of
eligible project costs (see definition of eligible
projects included in these Guidelines), to a maximnm
grant of $3,000.
Recognizing the special need in Northern Ontario
related to architectural conservation, the grant amonnt
in Northern municipalities is two-lhirds of eligible
costs, to the same maximum grant of $3,000.
The grant must be matched by a contribution from the
owner or any other source excluding provincial and
federal aid.
The grant is based on the owner's actual expendilnres
as verified by invoices. Donated labour and materials
are not considered part of the costs or part of the
owner's matching contribution.
Funds for eligible project costs in excess of $6,000 may
come from any other source, including other govern-
ment programs. Funds for other non-eligible costs may
come from any other source.
Upon satisfactory project completion, the mnnicipality
will pay Ihe owner 1/2 of eligible project costs in Soulhern
Ontariu, to a $3,000 maximum. In Northern Onlario,
the payment upon satisfactory completion will be 2/3
of eligible project costs, to the same $3,000 maximum.
Frequency of Grant
A property may receive one grant per calendar year.
Eligible Projects
Only those projects described below are eligible for
grant funding. If there is dopbt about the interpretation
of these eligibility guideline~ in relation to a specific
project proposal, the Ministry should be contacted for
clarification by the municipality prior to the approval
of the proposal.
I Properties Designated Under Part IV
1. General
Any work which conserves or enhances elements
specified in the Reasons for Designation is eligible.
It is important that thc Reasons for Designation be suf-
ficiently detailed and explicit to include all significant
elements of the property.
Eligible projects fall into three general categories:
a) the conservation of existing architectural elements
which are significant.
This would include, for instance, repair of deteriorated
original ele~nents such as doors and windows, siding
and roofing materials, and other significant features.
b) the reconstruction of significant architectural
features which still exist, but which are beyond cnn-
servation or repair.
This would include only ACCURATE reconstructions
of the original features, using materials, sizes and
configurations which match the original.
c) the resloration of significant architectural features
which have been lost, but for which the appearance
can be clearly determined from documentary sources.
These documentary sources must pertain to the par-
ticular property for which funding is requested, not
simply to similar properties in the neighbourhood.
The documentation should be in the form of historic
drawings or photographs clearly showing the
feature(s) to be restored,
Poor or defective work is not eligible.
Only projects in which the quality of work carried out
is satisfactory are eligible for a grant. Unsatisfactory
work includes minor items which can be corrected (such
as paint dribbled onto adjacent surfaces) as well as major
problems (such as an entire paint job which fails
because of inadequate surface preparation, or masonry
joints which have been cat out using power tools).
In order to achieve acceptable projects, work under-
taken on historic buildings requires care and often
involves specialized materials and techniques. Please
consult technical information provided to municipal-
ities by the Ministry. If further information is required,
please consult the Heritage Branch of the Ministry.
Short-term, routine maintenance is not eligible.
This includes minor repairs (such as repairing a broken
step or a broken window), painting {other than as
specified in section 2.g below) and repair of non-
original siding or roofing materials (aluminum siding,
asphalt shingles, etc.).
Landscaping is not eligible.
2. Exterior
Eligible projects might include the conservation or
accurate reproduction or restoration of significant
architectural features such as:
· doors
· windows
· verandahs
· cupolas
· significant chimneys {exterior only)
· bargeboard or other decorative trim
· shop(fonts which have been altered or replaced
· any other features important to the overall
composition of the structure as specified in the
Reasons for Designation
· fences and outbuildings if specifically referred to in
Reasons for Designation.
Eligible work does not include:
· work on modern additions
· sheds or outbuildings not specifically referred to in
the Reasons for Designation
· modern doors and windows unless replicas of
the original
· new storm or screen doors and windows, except as
described in (d) below
· chimney repair other than restoration of a
significant chimney
· repair of eavestrough unless its nature is such that it
is significant to the heritage of the structure.
Far more detailed information on some eligible project
lypes, see the explanatory notes below.
a) The Conservation or Renewal of Original Roaring
and Siding Materials
This might include repair and replacement where
necessary of wood clapboard or board-and-batten,
repair and rcpointing of masonry buildings, stucco
repair, repair or replacement of original roofing
materials (slate, wood shingles, tile, etc.). It also
includes removal of a modern material (aluminum
siding, asphalt shingles, etc.) and replacemenl wilh
the original material {where original material can be
documented).
It does not include repairs to or renewal of modern
materials.
The conservation or renewal of original roofing and
siding materials deals exclusively with historical
materials. The materials are defined as: wooden
shingles, shakes, board roofing; metal roofing made
of copper, zinc, tin or terneplate; and roofing of clay
tile and slate.
Designated Property Grants are intended to help offset
the extra costs associated with the now scarce
materials and skills required for the preservation of
heritage properties. For this reason, materials such
as standard asphalt shingle and other "modern"
readily available roofing types are not eligible under
this program. The only exception to this rule is that
roofing for flat roofs (e.g. built-up roofing) is eligible
under this program.
If there is doubt about the grant eligibility of a
specific type of roofing, municipalities should
contact the Heritage Branch.
b) The Repair, Repolnflng and Cleaning of Masonry
Masonry work is eligible only if the materials and
methods used will not cause harm to the historic
masonry.
In repair and repointing work, relatively soft lime
mortars MUST be used. All cement content must be
white cement, to avoid introducing harmful salts.
Repointed areas are to match the historic mortar in
colour, texture and joint width and profile. Old,
defective mortars are to be cut out using hand tools
only, except that power saws or discs may be used
for partial cutting out of hard cement mortars, to a
maximum of half the joint width.
Masonry work using non-reversible materials such as
epoxies is not eligible. Application of water-repellent
coatings is not eligible.
Cleaning of masonry buildings may be eligible if it is
necessary for the building's preservation, and if it is
carried out using suitable materials, methods and
pressures. Under no circumstances will grants be
paid for sandblasting.
If there is doubt about the grant eligibility of a
specific type of masonry work, municipalities should
contact the Heritage Branch.
c) Stucco
Designated Property Grants may be applied to the
restoration of stucco where this is known to have
been the historic exterior finish for the structure.
To receive a grant the stucco work must replicate the
original or historic rendering for the building in
colour, materials and texture: e.g. a structure
originally finished in a "rough-cast" texture and
yellow colour should be restored to this finish to be
eligible. Modern renderings with high cement con-
tents are not eligible.
d) Storm and Screen Windows
Designated Property Grants may be applied to the
repair, conservation or reconstruction of wooden
storm or screen windows if the historical evidence of
the use of storm windows can be documented. The
storm or screen windows must be replicas of the
original in both style and material.
Storm windows utilizing materials such as lexan,
plexiglass, aluminum, or extruded metal are not
eligible for funding.
e) Stained Glass
The Designated Property Grant program provides
assistance for the conservation and repair of stained
glass. Funding may be provided for the repair of
lead or copper cames and wooden frames or the
restoration of the stained glass lights. Funding is not
provided for the installation of lexan, plexiglass or
other synthetic materials to protect stained glass
windows. These materials are considered as new
storm windows and are ineligible.
f) Eaveslroughlng
Designated Property Grants may be applied to the
restoration of gutters and downpipes only where
lhese items are considered to be a significant
architectural feature of the building, such as:
· gutters and downpipes of now rarely-used but
long-lasting materials such as copper and lead;
· gutters and downpipes which incorporale
decorative elements (often found at the
"storm heads" or at the metal straps);
· gutters which are built into the building cornice.
Modern materials, such as plastic, vinyl, aluminum
and galvanized metal are not eligible for grant
consideration.
g) Painting of the Exterior in Documented
Historic Colours
Any property may receive one grant only for exterior
painting in documented original colours. After this
initial grant, it is expected that maintenance will be
the owner's responsibility.
Colours must be documented for the individual
building, through paint analysis.
Paint analysis may be performed either by using
paint chip samples (viewed through a microscope or
magnifying glass), or by sanding the paint surface in
a circular motion to reveal the layers of paint (which
can then be examined through a magnifying glass).
Paint chips or scrapes must be taken in several dif-
ferent areas of the building, to provide the best
opportunity for finding early paint layers and to
reveal the different paint colours which may have
been used on different building elements. Window
frames, window sash, doors and various areas of
trim may all have been accented in colours that con-
trasted with the main body colour of the building.
Also, the paint layers uncovered must be interpreted
as to primer and finish coats, and the fading, yellow-
ing and darkening of paints. Please consult technical
information provided to municipalities by the Ministry.
Fees for professional paint analysis may themselves be
an eligible cost (see item 7 below).
3. Interior
Interior work is not eligible except for the conservation
of features specifically referred to in the Reasons for
Designation.
Eligible interior features, if specified in the Reasons for
Designation, include woodwork, plasterwork, wall or
ceiling murals, etc.
New services (electrical, plumbing, heating) and
insulation are not eligible.
4. Structure
Work necessary to restore the building to slructural
soundness, but not including struclural work lo accom-
modate modern renovations, is eligible,
This includes the correction of serious structural faults
which threaten the building's survival, but does not
include routine maintenance.
Structural work necessitated by modern renovations
(e.g. a new supporting beam over the opening for a new
door) is not eligible.
5. Bridges
The Designated Property Grant program provides
funding for the conservation and repair of bridges
which have been designated. Repairs required to restore
the structural integrity of the bridge or conservation of
its decorative elements are considered eligible project
types. Examples include repairs to railings, newel posts,
trusses, arches, abutments, or piers executed in the
original materials.
6. Cemeteries
The Ministry requests that it be notified by Ihe
municipality prior to the municipality's approving a
proposal for cemelery restoration.
Cemeteries which have been designated under the Ontario
Heritage Act are eligible to receive one grant per calen-
dar year to restore or conserve significant heritage
features of the property. Eligible work would include
the conservation of grave markers, tombs, mausolea,
dead houses, significant stone walls, wrought iron gates
and fences which are part of the original design. As
well, the restoration of elements of the original land-
scape plan could be considered eligible if sufficient
documentary evidence exists for recreating such
features. As in other items, the above-mentioned
significant features should be cited in the Reasons for
Designation. Routine maintenance, such as grass cut-
ting, tree pruning, etc. is nol eligible.
7. Architects' and Engineers' Fees
Professional fees to a maximum of nine hundred
dollars ($900) of the $3,000 grant are eligible under the
Designated Property Grant program for work directly
related to proposed conservation and rehabilitation
projects. Funding is strictly limited to professional fees
which are directly related to completed eligible projects.
For instance, eligible fees might be related to:
· preparation of drawings for reconstructed or restored
elements such as porches, windows, doors, etc., for
which the appearance for the individual property can
be clearly determined from documentary sonrces;
· solution of structural problems (e.g. foundation
repairs, beam reinforcement);
· preparation of specifications for masonry repair,
repointing or cleaning;
· paint analysis to document the historic paint colours
for the building.
II Properties Designated Under Part V
Any improvemenls lo the properly as specified in Ihe
heritage design guidelines in the dlstricl plan are eligible.
In the case of properties identified in the plan as being
of specific heritage value, the definition of an eligible
project for a property designated under Part IV may apply.
For other properties within the district, an eligible
project is defined as any work in accordance with the
heritage design guidelines for the property as specified
in the district plan adopted by the municipality.
Short-term routine maintenance is not eligible.
Administration
Legal Agreement
In order lo participate ih the program, a municipalily is
required to enter into a legal agreement with the
Ministry. This contract sets forlh grant terms and con-
ditions to be met by both participants.
Application and Grant Process
a) The property owner should consult with the
municipality (LACAC and/or clerk's office) as early
as possible in the process of planning a project. This
pre-consultation helps to avoid ineligible proposals.
b) The property owner submits an application for a
granl to the mnnicipalily, on application forms pro-
vided by the Ministry. This application must include
all details necessary for a full understanding of the
proposed work (e.g. materials to be used, dimen-
sions, mortar mixes, cleaning chemicals for
masonry, etc.).
Where necessary, the municipality may request addi-
tional plans, specifications, drawings or photos. The
professional fees rot the preparation of such
material may be grant-eligible.
It is the municipality's responsibility to ensure that
properties are designated under Part IV or Part V of
the Ontario Heritage Act.
c) The applicalion is reviewed by the municipality.
In accordance with Section 33 of the Ontario
Heritage Act, project proposals will be referred to
the LACAC where one exists.
The LACAC and/or municipal staff visit the
building, discuss the proposed work with the owner,
prepare commenls and provide Council with reasons
for accepting or rejecting the project proposal.
Council's decision is final. The applicant should be
informed in writing nf Conncil's decisinn, and uf Ihe
conditions under which the grant will be paid.
d) Following Council's approval in principle, the owner
undertakes the work.
The owner is required to contact the municipality
concerning any changes to the project which are
proposed during the course of the work.
e) Work undertaken must be inspected to ensure
conformity to the proposal submitted.
Inspections may be carried out by municipal staff or,
where acceptable, by LACAC members.
I') The grant is paid lo the property owner by the
municipality, on the basis of receipls for project costs.
g) The municipality submits grant claims to the Ministry
on a twice-yearly basis.
Each claim must inclode details of the work which was
carried out {e.g. materials, dimensions, mortar mixes),
clear "before" and "after" photos of the project (not
Polaroids) and a copy of the designation by-law for the
property, including the Reasons for Designation.
Conservation Information
and Advice
Where a Local Architectural Conservation Advisory
Committee (LACAC) exists, it is the best immediate
source for information and advice, especially on
designation, small-scale technical matters, and the
Designated Property Grant. Most LACACs are accessible
through the municipal clerk's office. Other helpful
groups, such as local historical societies and branches
of the Architectural Conservancy of Ontario are often
closely associated with LACACs. A local museum may
also serve as a useful starting point for docnmentary in-
formation and other contacts.
The Heritage Branch of the Ministry of Citizenship and
Culture supports and provides advice on a wide range
of herilage activities, including historical research,
education and promotion, archaeological protection
and research, and the conservation of buildings, slruc-
tures and landscapes. Among other things, the Branch
provides help in establishing LACACs, technical advice
on conservation for LACACs and projects supported
by the Ministry or the Ontario Heritage Foundation,
information on provincial programs aiding heritage
conservation (including the Preserving Ontario's
Architecture programs), and guidance on the evalna-
lion and conservation of heritage features in municipal
and environmental planning.
Heritage Branch
Ministry of Citizenship and Culture
77 Bloor Street West
Toronto, Ontario
M7A 2R9
Telephone (416) 965-4961
Information of a general nature may also be available
from the nearest regional office of the Ministry of
Citizenship and Culture, listed in the blue pages of
local telephone directories. In addition, Ministry
publications dealing with some of the details of
designation and evaluation are available through Ihe
Ontario Government Bookstore, 880 Bay Street,
loronto, Ontario M7A IN9.
Ontario Ministry
of Citizenship
and Culture
Ministry of
Citizenship
and Culture
Schedule 2
Preserving Ontario's Architecture
Application for a Designated Property Grant
Ontario
To be completed by applicant and returned to Municipal Clerk.
Note: In order to be eligible for this grant, properties must be designated under The Ontario Heritage Act, 1974.
1. Applicant
Name
Address
Telephone (include area codel
Postal Code
2. Property for which application is being made
3. Under which part of The Ontario Heritage Act, 1974 is the property designated?
[] Part IV [] Part V
4. Have you previously received a Designated Property Grant for this property?
[] Yes [] No (If "Yes", give date and amount.) Date Amount
5. Provide a description of the project proposal and cost breakdown. Include details such as materials to be used, sizes, mortar mixes, etc.
Enclose all drawings, photos and/or other material necessary for a complete understanding of the proposed work (use additional sheets
as required). Please include any available historic photographs.
Description Cost
6. List other'sources and amounts of funding requested for project
Federal
Provincial
Amount
$
~$
Municipal
I certify that to the best of my knowledge the information provided in this application for a Designated Property Grant
is accurate and complete,
Applicant Date
(Ministry of
Citizenship
and Culture
Ontario
Schedule 3
Designated Property Grants
Claim Form"A" Individual Projects
Municipality
1. Backgrour~d
Application Received ..........
Council Approved ............
Project Completion .........
Grant Payment ..............
Day Month Year
I
I
I
I
2. Property Address
3. Provide a brief project description and list eligible costs. Include details such as materials used, sizes, mortar mixes, etc.
Description Costs
4. Amount of Grant paid (to a max/mum of $3,000) ................... I $
5. Comments
6. Attachments
(a) Copy of by-law designating property to which grant has been paid; including the Reasons for Designation;
(b) Photos of project (not polaroids), both before the work was undertaken and after completion.
~edule 4