HomeMy WebLinkAbout2025 Final Current Budget
2025*
Current Budget
*As Proposed by the Mayor.
November 29, 2024
Operating Budget Total
('$000s)Capital Budget Total
('$000s)
Property Taxes 97,720$ Reserves & Reserve Funds 22,254$
User Fees & Service Charges 21,902 Development Charges & DC Debt 14,002
Investment & Other Income 8,322 Casino Reserve 13,385
General Government 55,442 Federal / Provincial Grants 7,325
Canada Community Building Fund 5,655
Total 183,386$ Tax-Rate Funded Debt 10,800
Donations & External Recoveries 22,600
Property Taxes 918
Total 96,940$
Salary, Wages & Benefits 85,861$ Office of the CAO 40,807$
Contributions to Capital 918 Community Services 15,832
Repairs & Maintenance 8,610 Operations 14,635
Contracted Services 10,468 Corporate Services 473
Utilities 3,153 Engineering Services 18,535
Financial Services & Insurance 1,565 Fire Services 5,290
Other 13,543 Pickering Public Library 1,367
General Government 59,267 Total 96,940$
Total 183,386$
Total Operating & Capital 280,325$
Revenues / Funding Sources Revenues / Funding Sources
Expenditures Expenditures
2025 Budget Snapshot
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A - 16
Office of the CAO
Overview
The Chief Administrative Officer (CAO) is responsible for the overall management of the
municipal corporation, ensuring the efficient and effective implementation of City
Council's decisions, and providing strategic direction and expert advice to guide the
organization and align all business functions with the Corporate Strategic Plan.
Led by the CAO, the Office of the CAO champions initiatives that enhance
communications and engagement, improve customer experience, and advance equity,
diversity, and inclusion across the organization and in the broader community it serves.
Through a commitment to excellence and data-driven decision-making, the Office of the
CAO aims to drive meaningful change and strengthen the City’s capacity to serve its
residents, businesses, and community stakeholders, ultimately fostering a more livable
and sustainable community for all.
The Office of the CAO oversees the following functions:
Public Affairs & Corporate Communications
Customer Care Centre
Office of the CAO Administration
Equity, Diversity & Inclusion
Office of the CAO
Public Affairs &
Corporate
Communications
Equity, Diversity
& Inclusion
Public Affairs &
Corporate
Communications
Office of the CAO
Administration
Customer Care
Centre
1
Office of the CAO
Key Activities for 2025 in Support of the Corporate Strategic Plan
Oversee the implementation, monitoring and evaluation of the Corporate
Strategic Plan.
Monitor and assist with the implementation of the website refresh project.
Implement customer service training for internal staff to support continuous
improvement and customer service excellence.
Investigate the opportunity to introduce a centralized Customer Care Centre
experience.
Host annual Staff Town Hall events across the corporation.
Seek opportunity to promote business openings and announcements that
highlight new, innovative, and/or high-profile ventures, particularly those
contributing to significant job creation.
Implement the City’s Equity, Diversity & Inclusion (EDI) Strategy and support
ongoing education, awareness and action on key EDI topics through the
provision of learning opportunities and resources.
Develop and implement new employee and administration staff training and
communications programs to support the principles of EDI.
Host and support online and in-person outreach events based on strategic
corporate initiatives, trending topics, and general engagement (Town Halls, pop-
ups, speaker series).
Continue to advance the City’s Community Safety & Well-Being Plan.
2
Office of the CAO
Collaborate with Corporate Services Department to implement the Digital
Strategy.
Enhance digital media and video content production to support corporate
priorities and initiatives.
Coordinate Speaker Series with knowledge leaders and community partners to
promote Pickering’s responsible planning and sustainable growth objectives.
Collaborate with the City Development Department to foster community
engagement and education, drive participation in sustainable initiatives, and
generate awareness in key areas such as climate adaptation planning, energy
incentives, environmental schools grants, and other educational events and/or
workshops.
Strengthen relationships and foster a sense of belonging with diverse
communities through meaningful engagement strategies, engagement practices,
and collaboration opportunities.
Communicate and liaise with external agencies, government officials and
regional partners to promote a cohesive partnership when dealing with issues
impacting the City.
Continue negotiations with Toronto and Region Conservation Authority to enter
into a management agreement for Petticoat Creek Conservation Park.
3
Office of the CAO
Coordinate production of monthly Council Highlights and monthly Mayor’s
Recaps to promote City priorities and initiatives.
Support departments across the Corporation in the communication of key
services, programs, projects and initiatives.
Facilitate the completion of the Pickering Magazine, published and mailed to all
households.
Enhance community engagement practices through Council-appointed advisory
committees & taskforces, and communities of practice to engage diverse
perspectives and experiences.
4
Office of the CAO
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Transfers Total
Full-Time 13 17 1 1 19
Reg. Part-
Time
2 2 - 1 3
Total 15 19 1 2 22
The Office of the CAO proposes to add one new full-time Equity, Diversity & Inclusion
Advisor position in 2025 to aid in the implementation of the Council-endorsed EDI
strategy. This role will be instrumental in helping to advance initiatives, foster
community engagement, and ensure EDI programs and services are inclusive and
responsive to the diverse voices within the community.
In addition, one full-time Community Safety & Well Being Advisor position and one part-
time Accessibility Coordinator position are being transferred from the Community
Services Department to the Office of the CAO to align and support efforts within the EDI
work unit.
Year-Over-Year (Net Cost) Budget Changes
2024
2025
Year-Over-Year
Change
Budget Budget ($) (%)
CAO Administration $ 611,348 $ 636,960 $ 25,612 4.19%
Customer Care Centre 519,255 535,762 16,507 3.18%
Public Affairs & Corp.
Communications
1,427,346
1,911,388
484,042
33.91%
Total (Net Cost) $2,557,949 $3,084,110 $526,161 20.57%
5
Office of the CAO
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $288,986
Increase is largely due to the addition of one new full-
time Equity, Diversity & Inclusion Advisor (EDI)
position; and the transfer of the full-time Community
Safety & Well Being Advisor position and part-time
Accessibility Coordinator positions from Community
Services Department.
Employee Benefits 99,645 Increase is largely due to the benefit costs associated
with the above noted positions. Additional impacts
include the increase in statutory benefits costs due to
enhanced CPP rates and inflationary increases in
group health benefit costs.
Seminars & Education 39,700 Increase is largely due to the addition of EDI
corporate training $30,000 and Indigenous Cultural
education and engagement $15,000, partially offset
by reductions in conferences and other staff training
($5,300).
Consulting &
Professional Services
45,000 Increase is largely due to additional consulting
services required for the EDI Strategy implementation
$40,000 and Indigenous Relationship Building
$25,000, partially offset by decreases due to the
completion of one-time projects budgeted in 2024
($20,000).
Meals, Promotions &
General
12,000 Increase is due to new costs related to
commemorative plaques for the City’s 25th
anniversary $7,000 and EDI events $5,000.
Outside Agency
Services
(100,500) Decrease is largely due to removal of the budget for
magazine publication (costs and revenues) which is
managed and delivered by an external organization.
Related advertising space revenues were also
removed. There is no net impact on the City’s 2025
budget from this change.
Committee Expenses 56,000 Increase is due to the transfer of the Community
Safety & Wellbeing Advisory committee expenses
from the Community Services Department to the
Public Affairs & Corporate Communications cost
centre.
Other Expenses (14,670)
Total Expenditures $426,161
6
Office of the CAO
Account Change Explanation
Revenues - (Increase) / Decrease
Advertising Space 100,000 Decrease is due to removal of the budget for
magazine publication (costs and revenues) which is
managed and delivered by an external organization).
There is no net impact on the City’s 2025 budget from
this change.
Total Revenues $100,000
Transfers - (Increase) / Decrease
Total Transfers -
Net Increase $526,161
7
Office of the CAO
Department Performance Indicators/Statistics
Performance
Indicators/Statistics
2022
2023 2024
Corporate Communications
Website
Website (pickering.ca)
visitors
437,324 494,602 552,000
Website (pickering.ca)
unique page views
1,313,973 1,454,690 1,611,901
Website News Feed
Subscribers:
Business 509 580 622
Emergency Alert
Banner
592 703 798
News &
Announcements
831 948 1,058
Public Notices 759 862 939
Social Media
@CityofPickering only
(corporate account)
Facebook Likes 12,000 14,241 15,942
Facebook Page Reach
(estimated)
2,855,689 5,282,388 569,596
Instagram Page Reach
The number of unique
accounts that saw any of
your posts or stories at
least once. Reach is
different from
impressions, which may
include multiple views of
your posts by the same
accounts. This metric is
estimated.
69,549 124,104 132,607
Instagram Followers 9,133 10,700 11,900
Twitter/X Followers 11,400 11,900 12,200
YouTube Channel Views 58,935 199,434 49,443
YouTube Hours Watched 7,995 18,290 6,621
YouTube Subscribers 920 2,077
2,240
8
Office of the CAO
Performance
Indicators/Statistics
2022
2023 2024
Facebook Live Events
Hate Crimes Town Hall April 11, 2022
Total views: 757
People reached:
832
19 comments
N/A N/A
Let’s Talk Pickering –
Speaker Series on
Planning and
Development
N/A June 13, 2023
Presentation
with Karen
Chapple U of T
School of
Cities
Total views:
149
People
reached 621
3 comments
Hosted as an in-
person event (40
people), and
recorded video
uploaded after the
fact (not live
streamed)
N/A
Facebook Town Hall with
CAO, Marisa Carpino
June 1, 2022
Total views: 5,300
People reached:
5,300
N/A January 4, 2024
2024 Budget
Facebook &
YouTube live
with Director &
Treasurer
Total views:
930
People
reached:
1,085
28 comments
Media releases issued
by City of Pickering
Corporate
Communications
39 65 40
9
Office of the CAO
Performance
Indicators/Statistics
2022
2023 2024
Media Exposure Data Summary
Media Exposure -
Reports on the number of traditional media and social media hits that we get:
Traditional media 1,107 1,943 1,310
Social media 2,664 4,556 6,703
Reach Trend -
Number of potential viewers that have been exposed to our search topics:
Let’s Talk Pickering - Digital Community Engagement Platform
Registered users 1,790 3,120 3,347
Total Visits – # times a
user visited or stayed on
the site > 30 minutes
13,700 75,000 49,354
Aware Visitors: visitor
that has made one single
visit to site or project
10,700 58,300 35,261
Informed Visitors: visitor
who sought more
information by clicking on
something
3,900 26,200 12,567
Engaged Visitors: visitor
that has contributed or
provided feedback to an
active tool on
consultation page
1,800 18,600 5,369
Pingstreet – Smart App which provides mobile users with key City news, calendar
information, and social media feeds, along with reporting and feedback tools:
Unique Page Views 7,041 5,089 N/A
Unique Users 456 383
N/A
Customer Care
Telephone 41,068 38,350 29,279
Counter – in person
inquiries made by the
public at the Customer
Care Centre (located at
City Hall)
6,376 6,629 5,012
10
Office of the CAO
Performance
Indicators/Statistics
2022
2023 2024
AMANDA Service
Requests – AMANDA is
a property-based
software platform, which,
in part, allows service
requests from the public
to be opened, with follow
up details entered until
the completion of the
request.
27,653 31,953 22,152
Live Chat – real time
communication with
Customer Care staff
during regular business
hours.
683 374 13
Customer Care Web
Email
9,122 8,411 6,376
Pingstreet – Smart App
enabling residents to
submit a request for
service or ask a question
of the City.
436 291 96
After-Hours Calls – calls
received from the City’s
contracted after-hours
service provider that are
screened and processed
by City staff on the next
business day.
1,686 1,542 1,187
Total 87,024 87,550 64,115
11
Expenditures
1,494,229 1,358,128 Salaries & Wages 1,634,541 288,986 1,923,527 17.68%
5,128 3,761 Overtime 2,000 3,000 5,000 150.00%
386,486 390,435 Employee Benefits 431,323 99,645 530,968 23.10%
- 189 Uniforms - - - - %
6,839 4,813 Conferences 12,500 (6,500)6,000 (52.00%)
20,354 4,770 Seminars & Education 30,300 39,700 70,000 131.02%
- 177 Corporate Training - - - - %
13,617 11,228 Travel 19,800 (1,000)18,800 (5.05%)
3,025 1,753 Business Development 3,000 - 3,000 - %
9,114 8,329 Cellular Phones 13,440 (1,605)11,835 (11.94%)
20,853 19,775 Telephone & Data 26,200 (2,010)24,190 (7.67%)
552 554 Internet 445 15 460 3.37%
9,351 20,604 Advertising 44,000 (2,700)41,300 (6.14%)
2,630 1,962 Subscriptions & Publications 3,320 - 3,320 - %
4,470 509 Brochures/Newsletters Printing 5,000 3,000 8,000 60.00%
4,379 563 Photo, Mapping, Print 5,500 - 5,500 - %
8,360 9,615 Insurance Premium 9,615 965 10,580 10.04%
152,049 15,082 Consulting & Professional Fees 45,000 45,000 90,000 100.00%
28,548 19,193 Meals, Promotions & General 36,000 12,000 48,000 33.33%
3,235 605 Memberships 1,890 400 2,290 21.16%
8,039 1,059 Outside Agency Services 116,000 (100,500)15,500 (86.64%)
16 - Building - Repairs & Maintenance - - - - %
- - Gas, Oil, Tire, Etc.1,100 (1,100) - (100.00%)
2,617 2,101 Stationary & Office Supplies 6,100 (1,000)5,100 (16.39%)
158 - Programs & Event Supplies 700 - 700 - %
41,952 18,378 Committee Expenses 137,000 56,000 193,000 40.88%
1,783 1,380 Utilities - Hydro 1,900 280 2,180 14.74%
22,514 22,513 Software & Hardware Mtce. Contracts 25,975 885 26,860 3.41%
28,907 24,785 Website Support 42,300 (7,300)35,000 (17.26%)
837 4,835 Misc. Equipment 3,000 - 3,000 - %
2,280,042 1,947,096 Total Expenditures 2,657,949 426,161 3,084,110 16.03%
Revenues
(10,264) - Ontario Grants - - - - %
- - Advertising Space (100,000)100,000 - (100.00%)
(10) - Other User Fees - - - - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Office of the CAO
Current Budget Summary
12
(10,274) - Total Revenues (100,000)100,000 - (100.00%)
Transfers
(160,476) - Transfer to(from) Cntg Sty Res. - - - - %
(160,476) - Total Transfers - - - - %
2,109,292 1,947,096 Net Expenditures (Revenues)2,557,949 526,161 3,084,110 20.57%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Office of the CAO
Current Budget Summary
13
Expenditures
427,259 351,320 Salaries & Wages 443,058 27,558 470,616 6.22%
260 - Overtime 500 - 500 - %
118,935 100,684 Employee Benefits 114,145 10,479 124,624 9.18%
4,566 1,542 Conferences 4,500 (2,500)2,000 (55.56%)
229 458 Seminars & Education 800 (300)500 (37.50%)
12,690 10,092 Travel 16,000 - 16,000 - %
2,927 958 Cellular Phones 3,980 (180)3,800 (4.52%)
1,494 1,105 Telephone & Data 1,600 (10)1,590 (0.63%)
184 146 Internet 100 - 100 - %
259 - Advertising 3,000 (2,700)300 (90.00%)
460 - Subscriptions & Publications 200 - 200 - %
1,628 - Insurance Premium 1,870 190 2,060 10.16%
- 9,472 Consulting & Professional Fees 5,000 (5,000) - (100.00%)
6,775 2,098 Meals, Promotions & General 7,000 - 7,000 - %
1,204 155 Memberships 990 - 990 - %
1,832 41 Outside Agency Services 2,500 - 2,500 - %
16 - Building - Repairs & Maintenance - - - - %
- - Gas, Oil, Tire, Etc.1,100 (1,100) - (100.00%)
1,864 947 Stationary & Office Supplies 4,500 (1,000)3,500 (22.22%)
673 - Software & Hardware Mtce. Contracts 505 175 680 34.65%
583,255 479,018 Total Expenditures 611,348 25,612 636,960 4.19%
Revenues
(10,264) - Ontario Grants - - - - %
(10,264) - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
572,991 479,018 Net Expenditures (Revenues)611,348 25,612 636,960 4.19%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410000 Office of the CAO - Administration
Current Budget Summary
14
Expenditures
398,385 351,406 Salaries & Wages 371,689 12,468 384,157 3.35%
1,308 994 Overtime 1,000 - 1,000 - %
110,191 107,003 Employee Benefits 106,396 7,799 114,195 7.33%
1,389 - Conferences - - - - %
6,869 1,022 Seminars & Education 10,000 (2,000)8,000 (20.00%)
379 403 Travel 800 - 800 - %
295 214 Cellular Phones 540 20 560 3.70%
17,865 16,901 Telephone & Data 22,000 (2,270)19,730 (10.32%)
184 174 Internet 230 10 240 4.35%
2,893 5,200 Insurance Premium 3,330 330 3,660 9.91%
945 873 Meals, Promotions & General 1,000 - 1,000 - %
716 450 Memberships 550 - 550 - %
391 100 Stationary & Office Supplies 600 - 600 - %
158 - Programs & Event Supplies 700 - 700 - %
435 - Software & Hardware Mtce. Contracts 420 150 570 35.71%
542,403 484,740 Total Expenditures 519,255 16,507 535,762 3.18%
Revenues
(10) - Other User Fees - - - - %
(10) - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
542,393 484,740 Net Expenditures (Revenues)519,255 16,507 535,762 3.18%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410005 Customer Care Centre
Current Budget Summary
15
Expenditures
668,585 655,402 Salaries & Wages 819,794 248,960 1,068,754 30.37%
3,560 2,767 Overtime 500 3,000 3,500 600.00%
157,360 182,748 Employee Benefits 210,782 81,367 292,149 38.60%
- 189 Uniforms - - - - %
884 3,271 Conferences 8,000 (4,000)4,000 (50.00%)
13,256 3,290 Seminars & Education 19,500 42,000 61,500 215.38%
- 177 Corporate Training - - - - %
548 733 Travel 3,000 (1,000)2,000 (33.33%)
3,025 1,753 Business Development 3,000 - 3,000 - %
5,892 7,157 Cellular Phones 8,920 (1,445)7,475 (16.20%)
1,494 1,769 Telephone & Data 2,600 270 2,870 10.38%
184 234 Internet 115 5 120 4.35%
9,092 20,604 Advertising 41,000 - 41,000 - %
2,170 1,962 Subscriptions & Publications 3,120 - 3,120 - %
4,470 509 Brochures/Newsletters Printing 5,000 3,000 8,000 60.00%
4,379 563 Photo, Mapping, Print 5,500 - 5,500 - %
3,839 4,415 Insurance Premium 4,415 445 4,860 10.08%
152,049 5,610 Consulting & Professional Fees 40,000 50,000 90,000 125.00%
20,828 16,222 Meals, Promotions & General 28,000 12,000 40,000 42.86%
1,315 - Memberships 350 400 750 114.29%
6,207 1,018 Outside Agency Services 113,500 (100,500)13,000 (88.55%)
362 1,054 Stationary & Office Supplies 1,000 - 1,000 - %
41,952 18,378 Committee Expenses 137,000 56,000 193,000 40.88%
1,783 1,380 Utilities - Hydro 1,900 280 2,180 14.74%
21,406 22,513 Software & Hardware Mtce. Contracts 25,050 560 25,610 2.24%
28,907 24,785 Website Support 42,300 (7,300)35,000 (17.26%)
837 4,835 Misc. Equipment 3,000 - 3,000 - %
1,154,384 983,338 Total Expenditures 1,527,346 384,042 1,911,388 25.14%
Revenues
- - Advertising Space (100,000)100,000 - (100.00%)
- - Total Revenues (100,000)100,000 - (100.00%)
Transfers
(160,476) - Transfer to(from) Cntg Sty Res. - - - - %
(160,476) - Total Transfers - - - - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410010 Public Affairs & Corp. Comm.
Current Budget Summary
16
993,908 983,338 Net Expenditures (Revenues)1,427,346 484,042 1,911,388 33.91%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410010 Public Affairs & Corp. Comm.
Current Budget Summary
17
Economic Development & Strategic Projects Department
Overview
The City’s Economic Development & Strategic Projects Department is responsible for
the expansion of the City’s economic base and evolving Pickering’s national and
international profile by executing domestic & foreign investment and business retention
programs. The Department is also responsible for leading the government/stakeholder
relations and the project management of all major strategic projects/studies and
infrastructure needs that are related to the development of employment lands, the
expansion of the commercial and industrial base, major residential and non-residential
growth areas, and new urban expansion areas. Management of corporate-wide grant
applications, film production & attraction related activities, tourism, naming rights &
sponsorship of public assets, are also the responsibility of the Economic Development &
Strategic Projects Department.
Economic Development includes:
Business Support
Local Business Communications
Business Retention & Expansion
Work Force & Talent Attraction
Research & Analytics
Target Sector Marketing
Investment Attraction
(Domestic & Foreign Direct)
Trade Missions and Partnerships
Investment Servicing & Aftercare
Film & Tourism includes:
Film Production Attraction
Creative Industries Attraction
Community Tourism Plan
Sports Tourism Attraction Program
Strategic Projects includes:
Pickering Nuclear Generating Station
Hotel/Convention Centre
Kingston Road Intensification
Pickering Innovation Corridor
Seaton Community
Northeast Pickering
Pickering City Centre
High Frequency Rail
Durham Live
Post-Acute Care Hospital
Post-Secondary Institution Attraction
Economic Development &
Strategic Projects Department
Economic
Development Strategic Projects Film & Tourism
18
Economic Development & Strategic Projects Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Respond to site selection inquiries (for new businesses) and promote the Site
Visit Program (for existing businesses).
Implement the Investment Attraction Program.
Work with small/medium size businesses, developers and property owners on
various development opportunities.
Monitor, lead and inform the Corporation on the refurbishment of the Pickering
Nuclear Generating Station.
Subject to Council approval, implement Municipal Accommodation Tax in
collaboration with various departments.
Enhance investment attraction efforts to target businesses within the
Creative/Film Industry.
Work on implementation of the Nuclear Host Agreement.
Oversee consulting work and stakeholder relations for the High Frequency Rail
project.
Enhance and executive Film & Tourism related initiatives (including attracting
new facilities and sports tourism initiatives).
Implement the Community Visitor Plan.
Participate in Durham Family Physician Recruitment and healthcare initiatives
(such as Lakeridge Health Acute Centre).
Collaborate with Lakeridge Health and the Province to advance a Post-Acute
Rehab Centre in Pickering.
19
Economic Development & Strategic Projects Department
Lead the completion and review of the Highway 7 Access Management Plan with
key stakeholders and property owners in Seaton.
Work with all key stakeholders, utility providers and the development community
to plan for the necessary infrastructure required for Seaton.
Lead efforts to attract Post-Secondary Institution to Pickering.
Oversee the completion of the Northeast Pickering Secondary Plan.
Work with key stakeholders and property owners on the proposed developments
within Pickering City Centre.
Lead efforts to attract a Hotel/Convention Centre.
Work with key stakeholders to support the widening on Highway 7.
Enhance efforts and outreach for film & television production attraction.
Work with the property owner and key stakeholders on the Durham Live Project
(including the Porsche Experience Centre and other proposed attractions).
Monitor, lead and inform the Corporation on matters pertaining to the
refurbishment of the Pickering Nuclear Generating Station.
Monitor and lead various developments within the Pickering Innovation Corridor.
Review, plan and execute enhanced marketing promotions (social media, videos,
publications).
Partner with stakeholders to host events that showcase projects, developments,
and businesses.
20
Economic Development & Strategic Projects Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 5 6 1 - 7
Reg. Part-Time - - - - -
Total 5 6 1 - 7
The Department is proposing to convert one full-time contract Administrative Assistant
position a full-time permanent position in 2025.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Economic Development $808,379 $999,025 $190,646 23.58%
Total (Net Cost) $808,379 $999,025 $190,646 23.58%
21
Economic Development & Strategic Projects Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $34,335 Increase is largely due to the conversion of one full-
time contract Administrative Assistant position to a
full-time permanent position.
Employee Benefits $33,453 Increase reflects the above conversion and statutory
benefits costs due to enhanced CPP rates and
inflationary increases in group health benefit costs.
Business Development $15,000 Increase is due to transfer of business development
budget funds from Meals / Prom / General to the
Business Development account $20,000.
Trade Shows, Exhibits
& Displays
($10,000) Decrease reflects a general reduction.
Consulting &
Professional Services
($135,571) Decrease is due to a general reduction in the
provision for consulting ($65,000) as well as
completion of 2024 projects ($86,571). This is
partially offset by a new 2025 initiative supporting the
Durham Family Physician Recruitment Program
$16,000.
Meals / Prom / General ($20,000) Decrease is due to transfer of business development
budget funds from Meals / Prom / General to the
Business Development account ($20,000).
Other Expenses ($4,340)
Total Expenditures ($87,123)
Revenues - (Increase) / Decrease
Licences & Permits $176,250 Decrease due to lease payment reduction for movie
backlot (subject to Council approval).
Other Revenues $520
Total Revenues $176,770
Transfers - (Increase) / Decrease
Continuing Studies
Reserve
$72,107 Decrease is due to the completion of 2024 projects
that were partially funded from the Continuing Studies
Reserve.
Rate Stabilization
Reserve
$28,892 Decrease reflects the conversion of one full-time
contract Administrative Assistant position, which was
funded from the Rate Stabilization Reserve, to a full-
time permanent position.
22
Economic Development & Strategic Projects Department
Account Change Explanation
Total Transfers $100,999
Net Increase $190,646
23
Economic Development & Strategic Projects Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics 2022 2023 2024
Business Inquiries 500+ 500+
700+
Investment Inquiries (including lead
generation from domestic and
international conferences/tradeshows
and trade missions)
50 70 109+
Social Media – Impressions 20,016
Impressions
(Linkedin)
29,529
Impressions
(Twitter)
66,111
Impressions
(Linkedin)
31,654
Impressions
(Twitter/X)
214,000+
Impressions
(83,000
sponsored)
(Linkedin)
11,400
Impressions
(Twitter/X)
Social Media – Content Posted1 N/A 220 Posts
(Linkedin)
200 Posts
(Twitter/X)
278 Posts
(Linkedin)
125 Posts
(Twitter/X)
Social Media – Follower Growth1 N/A 101% Increase
(Linkedin)
6% Increase
(Twitter/X)
126% Increase
(Linkedin)
5% Increase
(Twitter/X)
Development Projects 12 14 9
New Business Grand Openings 18 17 42
Business Events1 N/A 40 48
Site Visit Program
N/A
Mayor Site
Visit Program:
11
Business
Advisory
Centre
Durham
Small
Business Visit:
55
Business
Retention &
Expansion
Visitation
Program with
Mayor: 26
Small & Local
Site Visits: 45
24
Economic Development & Strategic Projects Department
Performance Indicators/Statistics 2022 2023 2024
Kingston Road
Corridor
Outreach: 250
Participation in domestic and
International Conferences,
tradeshows and development related
trade missions1,2
N/A 12 15
Film Location Permits Issued3
(# & revenue)
29 - $7,250 25 - $9,000 33-$15,475
Filming in Parks/Facilities/Pickering
Museum Village3 (# & revenue)
5 - $9,555 4 - $3,050
5 - $4,188
Film Permit enquiries – no permit
issued3
7 4 4
Film Backlot Lease (revenue)3 $360,000 $367,200 $374,545
Estimated Revenue from all Film
Activities3
$376,805 $379,250 $394,206
1 In 2023 new metrics were introduced as part of the Economic Development Strategy
(approved by Council). Results are reported beginning in 2023. Where prior year’s
comparative indicators are not available they are identified as N/A.
2 In 2023, Economic Development & Strategic Projects staff participated in select
industry-focused tradeshows and conferences that were aligned with the Council-
approved Economic Development Strategy and Foreign Direct Investment Strategy and
Analysis (Resolution #939/22).
In addition to the target industries identified in the strategy, a key element of investment
attraction and growth management for both residential and non-residential projects
within the City, staff will focus on building key relationships with leaders from the
development industry.
Planning and attending trade missions to understand the economic viability of other
successful projects in other jurisdictions is a key objective of the City’s Economic
Development Strategy, as endorsed by Council. The leads generated from the 2023
tradeshows, conferences and trade missions are noted within the above table. It is also
important to note that, in addition to staff, elected officials’ participation in economic
attraction initiatives makes a powerful statement about the City’s commitment to
developing global partnerships, attracting international investment, job creation and
strengthening the industrial/commercial property tax base.
25
Economic Development & Strategic Projects Department
3 In 2023 the Film function was transferred from the City Development Department to
the Economic Development & Strategic Projects Department. These Key Performance
Indicators were previously reported in the City Development Department.
26
Expenditures
631,885 656,380 Salaries & Wages 823,889 34,335 858,224 4.17%
- - Overtime 750 - 750 - %
148,005 187,334 Employee Benefits 189,023 33,453 222,476 17.70%
- 742 Uniforms - - - - %
12,137 20,115 Conferences 20,000 (2,000)18,000 (10.00%)
2,746 2,126 Seminars & Education 4,000 1,000 5,000 25.00%
30,338 25,341 Travel 31,500 3,000 34,500 9.52%
17,463 12,499 Business Development 20,000 15,000 35,000 75.00%
3,448 6,133 Cellular Phones 10,400 310 10,710 2.98%
1,494 1,981 Telephone & Data 2,900 (30)2,870 (1.03%)
184 262 Internet 130 - 130 - %
7,684 14,599 Advertising 28,000 (6,500)21,500 (23.21%)
12,000 - Trade Shows,Exhibits & Displays 20,000 (10,000)10,000 (50.00%)
196 742 Subscriptions & Publications 775 - 775 - %
1,760 2,025 Insurance Premium 2,025 205 2,230 10.12%
48,377 471,781 Consulting & Professional Fees 683,131 (135,571)547,560 (19.85%)
40,199 52,979 Meals, Promotions & General 88,000 (20,000)68,000 (22.73%)
7,097 5,703 Memberships 9,275 1,995 11,270 21.51%
21,324 17,964 Outside Agency Services 25,650 (2,500)23,150 (9.75%)
2,789 1,358 Stationary & Office Supplies 3,000 - 3,000 - %
148 - Supplies & Tools - - - - %
43 - Gift Shop/Plaques - - - - %
773 14,194 Software & Hardware Mtce. Contracts 7,910 180 8,090 2.28%
34 - Website Support - - - - %
12,211 - System & Software Upgrade - - - - %
1,002,335 1,494,258 Total Expenditures 1,970,358 (87,123)1,883,235 (4.42%)
Revenues
(35,984) - Federal Grants (40,000)(3,000)(43,000)7.50%
(12,157)(695)Ontario Grants (132,746)7,216 (125,530)(5.44%)
(126,350)(295,478)Licences & Permits (380,250)176,250 (204,000)(46.35%)
(6,500)(20,354)Marketing Sponsors (30,000) - (30,000) - %
(5,000) - Misc. Revenue - - - - %
(138,668)(162,382)Cost Recoveries (352,794)(3,696)(356,490)1.05%
(324,659)(478,909) Total Revenues (935,790)176,770 (759,020)(18.89%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410050 Economic Development & Strategic Projects
Current Budget Summary
27
Transfers
75,000 - Transfer to(from) Cntg Sty Res.(97,297)72,107 (25,190)(74.11%)
- - Transfer to(from) Reserve (128,892)28,892 (100,000)(22.42%)
75,000 - Total Transfers (226,189)100,999 (125,190)(44.65%)
752,676 1,015,349 Net Expenditures (Revenues)808,379 190,646 999,025 23.58%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410050 Economic Development & Strategic Projects
Current Budget Summary
28
City Development Department
Overview
The City Development Department takes a holistic approach towards city building
through advancing sound growth planning principles, while adhering to the objectives of
sustainability and environmental stewardship. The Department participates in numerous
activities respecting land use and public policy, community development, housing
affordability, urban design, site planning, and building construction. The Department is
responsible for the following areas:
Administration
Building Services
Planning
Planning & Design
Policy & Geomatics
Zoning & Administration
Office of Affordability
Sustainability
* Includes Committee of Adjustment (consents and minor variances), Heritage Pickering
Advisory Committee, and Site Plan Review Panel.
City Development
Department
Planning & Design *
Planning & Design
Policy & Geomatics
Zoning & Administration
Office of Affordability
Building Services Sustainability
29
City Development Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Maintain a high-quality level of service to process the growing volume of building
permit applications, while ensuring compliance with the Ontario Building Code.
Complete the Streamlining the Development Application Review Process study
and develop an implementation strategy to enhance and modernize the City’s
review process for Planning Act applications.
Continue to work with IT to further implement various municipal services within
myPickering (PRISM), the City’s digital portal.
Working with Pickering Heritage Advisory Committee to identify key heritage
resources that should be added to the Municipal Heritage Register or pursue Part
IV designation under the Ontario Heritage Act.
Continue to evaluate site-specific applications for development in priority growth
areas, including the City Centre, Kingston Road – Brock Node, Seaton, and the
Innovation Corridor, and other major developments and intensification in the City.
Through mediation with appellants and participation in Ontario Land Tribunal
(OLT) hearings, resolve appeals to the new Council adopted Consolidated
Zoning By-law.
As part of the Pickering Official Plan Review (Pickering Forward), prepare and
release discussion papers on several topics, for community input and comments.
Subsequently, prepare and release draft Official Plan policies for community
review and comments.
Continue to implement housing initiatives within the Office of Affordability in
accordance with the Council’s Housing Strategy and Action Plan, including the
preparation and release of the Annual Housing Monitoring Report and the 20-
Year Detailed Population Forecast Report.
Implement the Pre-Approval of Design Drawings for Detached Additional
Dwelling Units initiatives in collaboration with the Town of Whitby in accordance
with a memorandum of understanding between the City of Pickering and the
Town of Whitby.
30
City Development Department
Subject to Council approval, implement the City of Pickering’s Community
Climate Adaptation Plan.
Promote sustainable development through implementation of the Integrated
Sustainable Design Standards (ISDS), new Green Builder Civic Award, and
facilitation of educational opportunities for those involved in the development
sector.
Engage partners in actions that support Energy Conservation, Climate
Adaptation, Environmental Stewardship, and Urban Agriculture.
Continue to navigate appropriate relationship building with Indigenous peoples.
Coordinate a variety of educational and engaging sustainability themed events
and workshops.
As part of the Pickering Official Plan Review (Pickering Forward), host various
public engagement sessions, and use a variety of communication tools to inform
Pickering residents, landowners and businesses about the Official Plan Review
process, the discussion papers (available for comment), and draft policies
(released for review and comment).
Subject to Council approval, promote the new Council adopted Consolidated
Zoning By-law and online interactive zoning mapping, through on-line tutorials,
educational pamphlets, etc.
31
City Development Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 64 60 - - 60
Reg. Part-Time - - - - -
Total 64 60 - - 60
The Department proposes to convert two full-time Building Inspector intern positions to
full-time Building Information & Compliance Officer positions, and one full-time Zoning
Technician position to a full-time Zoning Examiner position.
The Department is not proposing to add any new staffing positions in 2025.
Year-Over-Year (Net Cost) Budget Changes
2024
2025
Year-Over-Year
Change
Budget Budget ($) (%)
City Development – Adm. $ 879,618 $ 949,164 $ 69,546 7.91%
Planning & Design 1,537,762 1,967,212 429,450 27.93%
Building Services (1,845,856) (2,248,805) (402,949) 21.83%
Sustainability 632,280 607,414 (24,866) (3.93%)
Committee of Adjustment 12,244 11,141 (1,103) (9.01%)
Heritage Pickering 18,525 14,500 (4,025) (21.73%)
Total (Net Cost) $1,234,573 $1,300,626 $66,053 5.35%
32
City Development Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $282,206 Increase is partially due to the conversion of two full-
time Building Inspector intern positions to full-time
Building Information & Compliance Officer positions,
and one full-time Zoning Technician position to a full-
time Zoning Examiner position. A contract extension
for one additional full-time Geomatics Analyst
position has also been included for 2025.
Employee Benefits $150,438 Increase is partially due to the benefit costs
associated with the above noted staffing changes.
Additional impacts include the increase in statutory
benefit costs due to enhanced CPP rates and
inflationary increases in group health benefit costs.
Seminars & Education ($17,700) Decrease is due to one-time training completed in
2024 ($9,500), reduction in training for geomatics
staff ($7,200) as well as general reductions in other
planned training spending ($1,000).
Consulting &
Professional Services
($1,139,833) Decrease is primarily due to one-time grant funded
projects planned in 2024, which did not receive grant
approval, and consulting projects completed in 2024,
offset by new projects planned for 2025. Significant
projects include:
specialist support for the Official Plan Review
potential response to appeals of the
Consolidated Zoning By-law
a scoped housing assessment and
inclusionary zoning study
Development Application Approvals Process
update
AMANDA strategic plan & assessment
Projects are partially funded from reserves and
development charges.
Outside Agency
Services
($20,500) Decrease is largely due to completion of the
Measuring Sustainability Report and Climate
Adaptation Plan.
Software & Hardware
Maintenance Contracts
$40,985 Increase is due to general price increases for
existing software and new software licensing for
mobile inspection applications and Co-Pilot software.
Other Expenses $35
Total Expenditures ($704,369)
33
City Development Department
Account Change Explanation
Revenues - (Increase) / Decrease
Federal Grants $1,049,030 Decrease is largely due to removal of the Housing
Accelerator Fund grant budgeted in 2024, but not
approved, and the Climate Adaptation Tools grant
was not approved in 2024.
Other Agency Grants $20,000 Decrease is due to grant funding for Sustainability &
Climate Change completed in 2024.
User Fees ($55,390) Increase reflects user fee rates and volumes
expected in 2025.
Licenses & Permits ($633,500) Increase reflects building permit fees and volumes
expected in 2025.
Other Contributions ($20,000) Increase is for expected new contributions in 2025,
as well as carryover of 2024 grant for work to be
completed in 2025.
Cost Recoveries $93,109 Decrease is largely due to completion of consulting
studies in 2024 that were funded from property
owners, partially offset by new peer review studies
planned in 2025.
Other Revenues $1,500
Total Revenues $454,749
Transfers - (Increase) / Decrease
Development Charges
Reserve Fund
$126,010 Decrease is mainly due to completion of various
2024 consulting projects funded from development
charges.
Continuing Studies
Reserve
$196,413 Decrease is mainly due to completion of various
2024 consulting projects funded from Continuing
Studies Reserve.
Other Reserves $142,250 Decrease is mainly due to completion of various
2024 consulting projects funded from City reserves.
Other Reserve Funds ($149,000) Increase is due to Development Application and
Approvals Process (DAAP) Update and AMANDA
Strategic Plan and Assessment projects funded from
the Building Permit Fees Reserve Fund.
Total Transfers $315,673
Net Increase $66,053
34
City Development Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics 2022 2023 2024
Building Services
Permits Issued 1,699 1,934 1,244
Number of Inspections 13,657 16,244 21,758
Number of Investigations 1 201 203 190
Planning Applications
P&D Committee & Council (official plan,
zoning, subdivision and condominium
plans 2 )
22 24
27
Committee of Adjustment 132 49 87
Site Plan Review Panel 22 28 15
Heritage Committee/Delegated 2 5 7
Comments
Policy initiatives of others 3 9 5 3
Land Divisions 31 15 N/A
Pre-consultations 28 42 36
Requests
Geomatics Requests (e.g., mapping,
addressing, program queries and
updates, open data portals)
479 391
258
as of Oct 16/24
Legal & Vehicle Compliance Letters 143 165 83
as of Oct 16/24
Zoning Information Requests 187 154 78
Site Plan Approvals Issued 19 6 7
Special Studies, Projects, Reviews
Underway 4 10 11 14
Zoning Certificates N/A N/A 37
Reports
Information 11 14 3
Recommendation/Planning 49 42 29
Sustainability 6 9 9
35
City Development Department
Performance Indicators/Statistics 2022 2023 2024
Sustainability
Sustainable Pickering Initiatives
- Workshops/Events 5 11
(2,124 participants) 17
(1,016 participants)
20 (1,552 participants)
- Trees and Shrubs Planted 6 1,569 1,031 1,165
- Pollinator Plants Planted 535 214 234
- Farmers Market 7 2,600
Est. attendees 2,600
Est. attendees 2,400
Est. attendees
Waste Reduction & Diversion
- Dog Waste 8 7.0 tonnes 6.6 tonnes 7.5 tonnes
- Batteries 9 254 kilograms 299 kilograms See note 9
1 Some existing investigations carry over from previous years.
2 Based on applications received in the year: OPA – 2; Site Plan – 5; A – 19, CD - 1.
3 2024: Bill 185, draft Provincial Planning Statement, and Source Protection Planning Monitoring
Report.
4 2024: ADUs with Whitby, HAF Applications, Consolidated Zoning By-law, Undertaking a
Development Application Review Process, Hiring Consultations for Urban Design Peer
Review, Growth Management, Retail Needs and a Consultation Specialist, Northeast
Pickering Secondary Plan Process, Updating the Parkland By-law, and preparing guidelines
for POPS and Strata Parks, Pickering Official Plan Review, Revising the Sign By-law,
renewing the Teranet Sublicensing Agreement and modernizing Tree Protection By-law.
5 2024 number of events and participation reflects January to October actuals plus 4
workshop/events scheduled to take place before year-end. The participant numbers are from
January to October only.
6 In 2024, some resources were redirected to site management, to address invasive species,
instead of planting in order to increase long-term viability of existing plants and open up
future space for planting.
7 In 2024, estimated attendance was lower due shorten market hours because of incremental
weather.
8 2024 dog waste weight only reflects from January to October.
9 2024 battery weight data is provided to the City annually in January for the previous year, as
such it is not yet available.
36
Expenditures
5,306,470 4,643,743 Salaries & Wages 5,667,915 282,206 5,950,121 4.98%
55,552 26,425 Overtime 40,500 7,000 47,500 17.28%
1,394,606 1,411,989 Employee Benefits 1,520,603 150,438 1,671,041 9.89%
3,716 1,354 Uniforms 5,050 - 5,050 - %
20,916 20,552 Conferences 31,825 (9,125)22,700 (28.67%)
29,749 42,477 Seminars & Education 64,275 (17,700)46,575 (27.54%)
16,964 20,019 Travel 28,130 - 28,130 - %
12,102 10,427 Cellular Phones 15,350 500 15,850 3.26%
18,057 14,563 Telephone & Data 21,000 (290)20,710 (1.38%)
2,230 1,928 Internet 2,125 65 2,190 3.06%
7,024 8,913 Advertising 17,750 (750)17,000 (4.23%)
5,624 871 Trade Shows,Exhibits & Displays 3,000 1,500 4,500 50.00%
9,649 5,069 Subscriptions & Publications 8,900 300 9,200 3.37%
188 - Photo, Mapping, Print 4,050 (1,000)3,050 (24.69%)
29,832 34,315 Insurance Premium 34,315 3,425 37,740 9.98%
2,564 - Insurance Deductible 4,600 9,900 14,500 215.22%
668,780 455,285 Consulting & Professional Fees 2,920,953 (1,139,833)1,781,120 (39.02%)
29,235 4,613 Meals, Promotions & General 39,450 (8,000)31,450 (20.28%)
30,851 37,014 Memberships 38,680 4,745 43,425 12.27%
6,221 1,612 Outside Agency Services 26,000 (20,500)5,500 (78.85%)
331 309 Building - Repairs & Maintenance - - - - %
1,358 583 Vehicle - Repairs & Maintenance 2,000 - 2,000 - %
301 133 Gas, Oil, Tire, Etc.1,000 - 1,000 - %
- - Building Rentals 300 - 300 - %
10,146 - Misc. Equip. Rentals 10,150 2,765 12,915 27.24%
16,364 10,212 Stationary & Office Supplies 21,650 (3,500)18,150 (16.17%)
285 - Forms 5,000 (1,500)3,500 (30.00%)
116,247 59,858 Programs & Event Supplies 153,750 (2,500)151,250 (1.63%)
578 418 Supplies & Tools 2,300 - 2,300 - %
- 369 Gift Shop/Plaques 6,500 (3,500)3,000 (53.85%)
227,267 251,513 Software & Hardware Mtce. Contracts 234,160 40,985 275,145 17.50%
4,694 - System & Software Upgrade - - - - %
5,399 - Hardware Replacements - - - - %
- 14,508 Financial Services Charges 85,000 - 85,000 - %
8,033,300 7,079,072 Total Expenditures 11,016,281 (704,369)10,311,912 (6.39%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024City Development Department
Current Budget Summary
37
Revenues
- - Federal Grants (1,049,030)1,049,030 - (100.00%)
(352,186) - Ontario Grants - - - - %
- - Other Agency Grants (20,000)20,000 - (100.00%)
(2,907,785)(1,286,408)Department User Fees (2,456,475)(55,390)(2,511,865)2.25%
(12,044)(12,801)Event Vendor Fees (14,000) - (14,000) - %
(1,396)(1,016)Other User Fees - - - - %
(6,377,837)(6,824,731)Licences & Permits (4,550,000)(633,500)(5,183,500)13.92%
- - Donations (3,000)2,000 (1,000)(66.67%)
- - Sponsorships (7,000) - (7,000) - %
(3,720) - Sustainability Sponsorships - - - - %
- (5,500)Marketing Sponsors (5,000)(500)(5,500)10.00%
- - Other Contributions (10,000)(20,000)(30,000)200.00%
(235,184)(185,416)Cost Recoveries (425,859)93,109 (332,750)(21.86%)
(9,890,152)(8,315,872) Total Revenues (8,540,364)454,749 (8,085,615)(5.32%)
Transfers
(157,457) - Transfer to/(from) DC Oblg RF (440,810)126,010 (314,800)(28.59%)
314,556 - Transfer to(from) Cntg Sty Res.(353,129)196,413 (156,716)(55.62%)
- - Transfer to(from) Reserve (412,405)142,250 (270,155)(34.49%)
(8,678) - Transfer to (from) Oblig RF (35,000)(149,000)(184,000)425.71%
148,421 - Total Transfers (1,241,344)315,673 (925,671)(25.43%)
(1,708,431)(1,236,800) Net Expenditures (Revenues)1,234,573 66,053 1,300,626 5.35%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024City Development Department
Current Budget Summary
38
Expenditures
476,107 391,939 Salaries & Wages 486,286 19,652 505,938 4.04%
3,233 1,874 Overtime 3,000 1,000 4,000 33.33%
130,152 120,083 Employee Benefits 137,447 9,319 146,766 6.78%
- - Conferences 1,000 (1,000) - (100.00%)
375 (2)Seminars & Education 2,500 (1,000)1,500 (40.00%)
101 368 Travel 500 - 500 - %
529 646 Cellular Phones 800 - 800 - %
2,113 1,547 Telephone & Data 2,200 30 2,230 1.36%
261 205 Internet 265 5 270 1.89%
2 - Subscriptions & Publications - - - - %
3,487 4,010 Insurance Premium 4,010 400 4,410 9.98%
141,985 - Consulting & Professional Fees - - - - %
182 191 Meals, Promotions & General 1,500 - 1,500 - %
398 398 Memberships 500 - 500 - %
10,146 - Misc. Equip. Rentals 10,150 2,765 12,915 27.24%
2,223 1,114 Stationary & Office Supplies 3,000 (500)2,500 (16.67%)
- - Supplies & Tools 100 - 100 - %
206,261 251,513 Software & Hardware Mtce. Contracts 228,360 38,875 267,235 17.02%
4,694 - System & Software Upgrade - - - - %
982,249 773,886 Total Expenditures 881,618 69,546 951,164 7.89%
Revenues
(29,978) - Ontario Grants - - - - %
(1,719) - Department User Fees (2,000) - (2,000) - %
(31,697) - Total Revenues (2,000) - (2,000) - %
Transfers
(3,371) - Transfer to(from) Cntg Sty Res. - - - - %
(3,371) - Total Transfers - - - - %
947,181 773,886 Net Expenditures (Revenues)879,618 69,546 949,164 7.91%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410100 City Development - Administration
Current Budget Summary
39
Expenditures
2,757,949 2,244,067 Salaries & Wages 2,737,385 (3,257)2,734,128 (0.12%)
33,090 8,931 Overtime 25,500 2,000 27,500 7.84%
698,042 653,070 Employee Benefits 693,357 40,118 733,475 5.79%
214 61 Uniforms 600 - 600 - %
7,370 9,101 Conferences 11,000 (2,000)9,000 (18.18%)
7,428 15,987 Seminars & Education 26,875 (16,700)10,175 (62.14%)
1,478 450 Travel 2,950 - 2,950 - %
1,606 1,945 Cellular Phones 2,000 500 2,500 25.00%
8,121 6,835 Telephone & Data 9,900 (340)9,560 (3.43%)
1,003 905 Internet 835 25 860 2.99%
1,028 2,930 Advertising 8,000 - 8,000 - %
6,794 4,766 Subscriptions & Publications 4,500 1,500 6,000 33.33%
188 - Photo, Mapping, Print 1,000 (500)500 (50.00%)
14,751 16,965 Insurance Premium 16,965 1,695 18,660 9.99%
- - Insurance Deductible 1,150 4,950 6,100 430.43%
483,800 362,501 Consulting & Professional Fees 2,382,263 (1,195,973)1,186,290 (50.20%)
19,193 339 Meals, Promotions & General 2,350 (1,000)1,350 (42.55%)
13,583 16,006 Memberships 14,740 4,330 19,070 29.38%
1,590 - Outside Agency Services 500 - 500 - %
- - Building Rentals 300 - 300 - %
7,279 6,195 Stationary & Office Supplies 8,500 - 8,500 - %
- 94 Supplies & Tools 200 - 200 - %
3,262 - Software & Hardware Mtce. Contracts 3,070 1,160 4,230 37.79%
4,067,769 3,351,148 Total Expenditures 5,953,940 (1,163,492)4,790,448 (19.54%)
Revenues
- - Federal Grants (865,780)865,780 - (100.00%)
(178,260) - Ontario Grants - - - - %
(2,642,853)(1,142,783)Department User Fees (2,108,135)108,240 (1,999,895)(5.13%)
(250,350) - Licences & Permits - - - - %
(235,184)(182,416)Cost Recoveries (321,359)87,609 (233,750)(27.26%)
(3,306,647)(1,325,199) Total Revenues (3,295,274)1,061,629 (2,233,645)(32.22%)
Transfers
(157,457) - Transfer to/(from) DC Oblg RF (440,810)227,260 (213,550)(51.56%)
243,601 - Transfer to(from) Cntg Sty Res.(267,689)112,803 (154,886)(42.14%)
2023
Actuals
2024
Actuals Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410105 Planning & Design
Current Budget Summary
40
- - Transfer to(from) Reserve (412,405)191,250 (221,155)(46.37%)
(122) - Transfer to (from) Oblig RF - - - - %
86,022 - Total Transfers (1,120,904)531,313 (589,591)(47.40%)
847,144 2,025,949 Net Expenditures (Revenues)1,537,762 429,450 1,967,212 27.93%
2023
Actuals
2024
Actuals Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410105 Planning & Design
Current Budget Summary
41
Expenditures
- - Salaries & Wages 158,200 (59,800)98,400 (37.80%)
- - Employee Benefits 15,820 (5,980)9,840 (37.80%)
- - Consulting & Professional Fees 800,000 (650,000)150,000 (81.25%)
- - Total Expenditures 974,020 (715,780)258,240 (73.49%)
Revenues
- - Federal Grants (865,780)865,780 - (100.00%)
- - Department User Fees (108,240)(48,750)(156,990)45.04%
- - Total Revenues (974,020)817,030 (156,990)(83.88%)
Transfers
- - Transfer to/(from) DC Oblg RF - (101,250)(101,250) - %
- - Total Transfers - (101,250)(101,250) - %
- - Net Expenditures (Revenues) - - - - %
2023
Actuals
2024
Actuals Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024
Current Budget Summary
10105 - 9755 Office of Affordability
42
Expenditures
1,794,412 1,717,769 Salaries & Wages 1,965,430 157,063 2,122,493 7.99%
18,067 12,388 Overtime 10,000 2,000 12,000 20.00%
490,878 550,434 Employee Benefits 555,654 81,263 636,917 14.62%
3,187 1,037 Uniforms 4,000 - 4,000 - %
9,603 10,849 Conferences 10,700 - 10,700 - %
19,359 23,306 Seminars & Education 26,200 - 26,200 - %
14,462 18,784 Travel 22,600 - 22,600 - %
8,656 5,722 Cellular Phones 9,650 - 9,650 - %
6,318 5,076 Telephone & Data 7,300 30 7,330 0.41%
780 672 Internet 835 25 860 2.99%
2,853 303 Subscriptions & Publications 4,000 (1,000)3,000 (25.00%)
8,272 9,520 Insurance Premium 9,520 950 10,470 9.98%
2,564 - Insurance Deductible 3,450 4,950 8,400 143.48%
17,484 - Consulting & Professional Fees 165,000 188,000 353,000 113.94%
7,982 3,118 Meals, Promotions & General 5,900 (1,000)4,900 (16.95%)
12,501 15,675 Memberships 18,705 - 18,705 - %
331 309 Building - Repairs & Maintenance - - - - %
1,358 583 Vehicle - Repairs & Maintenance 2,000 - 2,000 - %
301 133 Gas, Oil, Tire, Etc.1,000 - 1,000 - %
5,130 1,564 Stationary & Office Supplies 8,000 (3,000)5,000 (37.50%)
285 - Forms 5,000 (1,500)3,500 (30.00%)
578 324 Supplies & Tools 2,000 - 2,000 - %
17,229 - Software & Hardware Mtce. Contracts 2,200 770 2,970 35.00%
5,399 - Hardware Replacements - - - - %
- 14,508 Financial Services Charges 85,000 - 85,000 - %
2,447,989 2,392,074 Total Expenditures 2,924,144 428,551 3,352,695 14.66%
Revenues
(143,948) - Ontario Grants - - - - %
(34,887)(36,846)Department User Fees (125,000) - (125,000) - %
(6,127,487)(6,824,731)Licences & Permits (4,550,000)(633,500)(5,183,500)13.92%
- (3,000)Cost Recoveries (95,000) - (95,000) - %
(6,306,322)(6,864,577) Total Revenues (4,770,000)(633,500)(5,403,500)13.28%
Transfers
- - Transfer to(from) Reserve - (49,000)(49,000) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410110 Building Services
Current Budget Summary
43
- - Transfer to (from) Oblig RF - (149,000)(149,000) - %
- - Total Transfers - (198,000)(198,000) - %
(3,858,333)(4,472,503) Net Expenditures (Revenues)(1,845,856)(402,949)(2,248,805)21.83%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410110 Building Services
Current Budget Summary
44
Expenditures
269,432 286,128 Salaries & Wages 470,294 10,348 480,642 2.20%
1,162 3,232 Overtime 2,000 2,000 4,000 100.00%
74,749 88,049 Employee Benefits 133,501 9,901 143,402 7.42%
315 256 Uniforms 450 - 450 - %
3,943 452 Conferences 7,500 (4,500)3,000 (60.00%)
2,277 3,186 Seminars & Education 8,000 - 8,000 - %
180 173 Travel 750 - 750 - %
1,311 2,114 Cellular Phones 2,900 - 2,900 - %
1,505 1,105 Telephone & Data 1,600 (10)1,590 (0.63%)
186 146 Internet 190 10 200 5.26%
5,996 5,983 Advertising 9,750 (750)9,000 (7.69%)
5,624 871 Trade Shows,Exhibits & Displays 3,000 1,500 4,500 50.00%
- - Subscriptions & Publications 400 (200)200 (50.00%)
- - Photo, Mapping, Print 2,800 (500)2,300 (17.86%)
3,322 3,820 Insurance Premium 3,820 380 4,200 9.95%
18,614 92,784 Consulting & Professional Fees 363,690 (281,860)81,830 (77.50%)
1,878 965 Meals, Promotions & General 29,500 (6,000)23,500 (20.34%)
3,619 4,185 Memberships 3,885 415 4,300 10.68%
4,631 1,612 Outside Agency Services 25,500 (20,500)5,000 (80.39%)
1,732 1,339 Stationary & Office Supplies 2,000 - 2,000 - %
116,247 59,858 Programs & Event Supplies 153,750 (2,500)151,250 (1.63%)
515 - Software & Hardware Mtce. Contracts 530 180 710 33.96%
517,238 556,258 Total Expenditures 1,225,810 (292,086)933,724 (23.83%)
Revenues
- - Federal Grants (183,250)183,250 - (100.00%)
- - Other Agency Grants (20,000)20,000 - (100.00%)
(228,326)(106,779)Department User Fees (221,340)(6,640)(227,980)3.00%
(12,044)(12,801)Event Vendor Fees (14,000) - (14,000) - %
(1,396)(1,016)Other User Fees - - - - %
- - Donations (3,000)2,000 (1,000)(66.67%)
- - Sponsorships (7,000) - (7,000) - %
(3,720) - Sustainability Sponsorships - - - - %
- (5,500)Marketing Sponsors (5,000)(500)(5,500)10.00%
- - Other Contributions (10,000)(20,000)(30,000)200.00%
- - Cost Recoveries (9,500)5,500 (4,000)(57.89%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410115 Sustainability
Current Budget Summary
45
(245,486)(126,096) Total Revenues (473,090)183,610 (289,480)(38.81%)
Transfers
74,326 - Transfer to(from) Cntg Sty Res.(85,440)83,610 (1,830)(97.86%)
(8,556) - Transfer to (from) Oblig RF (35,000) - (35,000) - %
65,770 - Total Transfers (120,440)83,610 (36,830)(69.42%)
337,522 430,162 Net Expenditures (Revenues)632,280 (24,866)607,414 (3.93%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410115 Sustainability
Current Budget Summary
46
Expenditures
8,570 3,840 Salaries & Wages 8,520 - 8,520 - %
785 353 Employee Benefits 644 (3)641 (0.47%)
- - Conferences 1,100 (1,100) - (100.00%)
310 - Seminars & Education 400 - 400 - %
743 244 Travel 830 - 830 - %
750 750 Memberships 750 - 750 - %
11,158 5,187 Total Expenditures 12,244 (1,103)11,141 (9.01%)
Revenues
- - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
11,158 5,187 Net Expenditures (Revenues)12,244 (1,103)11,141 (9.01%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410120 Committee of Adjustment
Current Budget Summary
47
Expenditures
- 150 Conferences 525 (525) - (100.00%)
- - Seminars & Education 300 - 300 - %
- - Travel 500 - 500 - %
- - Photo, Mapping, Print 250 - 250 - %
6,897 - Consulting & Professional Fees 10,000 - 10,000 - %
- - Meals, Promotions & General 200 - 200 - %
- - Memberships 100 - 100 - %
- - Stationary & Office Supplies 150 - 150 - %
- 369 Gift Shop/Plaques 6,500 (3,500)3,000 (53.85%)
6,897 519 Total Expenditures 18,525 (4,025)14,500 (21.73%)
Revenues
- - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
6,897 519 Net Expenditures (Revenues)18,525 (4,025)14,500 (21.73%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410125 Heritage Pickering
Current Budget Summary
48
Community Services Department
Overview
The Community Services Department is responsible for all matters relating to recreation
and culture services including recreation programs, memberships, cultural
opportunities and community events.
The Department provides Pickering residents with high quality culture and recreation
activities at a variety of City owned facilities including:
Chestnut Hill Developments Recreation Complex (CHDRC) (aquatics centre,
fitness/health club, racquet courts, twin ice pad arena, banquet halls/meeting rooms)
Don Beer Arena (3 ice pads)
Dunbarton Indoor Pool (25 metre pool)
Community Centres (East Shore Community Centre, West Shore Community
Centre, George Ashe Community Centre and northern facilities)
Pickering Museum Village (19 heritage buildings)
In addition, the Community Services Department is responsible for the operation and
maintenance of all City owned facilities including the Civic Complex.
Culture, Recreation & Facilities
Recreation
Services
Cultural
Services
Facilities
Maintenance
Community
Services
Administration
Community Services
Department
49
Community Services Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Implement service modernization through technology with the introduction of a
new staff scheduling software.
Complete the User Fee Study and update the Access to Recreation Policy to
ensure that City services and programs are equitable, accessible and inclusive
for all community members.
Enhance tourism at Pickering’s waterfront with updated wayfinding, events, free
shuttlebus service, and public art, as outlined in Pickering’s Community Visitors
Plan.
Support the arts as an economic driver and an essential part of the fabric of a
complete, world class City.
Lead over 40 community events, engage more than 30 artists.
50
Community Services Department
Reintroduce the back the Swim to Survive program; identified as a priority of the
Recreation & Parks – Ten Year Plan.
Update the City’s Youth Strategy from 2017.
Implement the City’s Public Art Plan, coordinating consultation for new artwork at
the Pickering Heritage & Community Centre, a new permanent artwork in
celebration of Gordon Lightfoot at Ernie L. Stroud Park, celebration of Ernie
Coombs, celebration of Sigrid Squire at the Bicentennial Gardens, celebration of
Paul White in Fairport Community Park, and consultation and planning for new
artwork by artist Dorsey James in Council Chambers. Eight temporary artworks
are also planned for 2025, which include; 25th City of Pickering anniversary
temporary artwork , occasions of significance display, winter-themed window art
painting, and art themed displays for CHDRC.
Renovate the Redman House heritage building at the Pickering Museum Village,
with funding from Infrastructure Canada.
Introduce a new Spring Fling event to Pickering’s Waterfront.
Implement the Recreation & Parks – Ten-Year Plan.
Renew the Cultural Strategic Plan.
Renew the Public Art Plan.
Continue operational planning for the opening of the Pickering Heritage &
Community Centre in 2026.
Renew the Pickering Museum Village Strategic Plan and Rebranding.
Create Augmented Reality tour at the Pickering Museum Village in partnership
with Central Counties Tourism.
51
Community Services Department
Work with the advisory committee including leading the Cultural Advisory
Committee, the Accessibility Advisory Committee, the Community Safety & Well-
Being Advisory Committee, the Pac4Teens Activity Council and the 55+
Committee to advance City priorities.
Build new partnerships with businesses and communities along the new Santa
Claus Parade route.
Engage the community in the renewal of the Cultural Strategic Plan.
Promote and implement events to celebrate Pickering’s 25-year anniversary of
becoming a City through temporary public art.
Engage the community in the relocation of the Santa Claus Parade.
Engage the community in a rebranding exercise for the Pickering Museum
Village.
Create an Annual Report Card on the City’s Recreation & Parks Ten-Year Plan
status.
52
Community Services Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Transfers Total
Full-Time 77 81 1 (2) 80.0
Reg. Part-Time 44 41.5 - (1) 40.5
Total 121 122.5 1 (3) 120.5
* The above chart excludes contract, students and term employees
The department is proposing to add one new full-time Supervisor, Arena & Pool
Operations position to oversee the daily pool and arena operations of all City operated
pools and arenas including preventative maintenance and repairs. This position will
provide direction to approximately 17 arena and pool maintenance staff or the
successful operation and maintenance of facilities.
In addition, one full-time Community Safety & Well-Being Advisor position and one part-
time Accessibility Coordinator position are being transferred to the Office of the CAO
and one full-time Supervisor, Safety, Security & Well-Being will be transferred to the
Corporate Services Department.
Year-Over-Year (Net Cost) Budget Changes
2024
2025
Year-Over-Year
Change
Budget Budget ($) (%)
Culture & Rec. - Admin. $ 2,812,539 $ 2,722,072 $ (90,467) (3.22%)
Programs (40,057) (42,932) (2,875) 7.18%
Cultural Services 1,148,495 1,370,234 221,739 19.31%
Dunbarton Pool 454,080 485,731 31,651 6.97%
Don Beer Arena 730,382 593,633 (136,749) (18.72%)
Community Centres 958,039 1,067,855 109,816 11.46%
Rec. Complex - Central Core 2,567,460 2,634,253 66,793 2.60%
Recreation Complex - Pool 675,761 731,804 56,043 8.29%
Recreation Complex - Arenas 298,166 308,074 9,908 3.32%
Civic Centre 872,400 826,657 (45,743) (5.24%)
Senior Citizens Centre 395,130 396,326 1,196 0.30%
Museum 933,678 1,070,305 136,627 14.63%
Total (Net Cost) $11,806,073 $12,164,012 $357,939 3.03%
53
Community Services Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages
(includes Programs)
$613,566 Increase is due to addition of one new full-time
Supervisor, Arena & Pool Operations position, and
additional hours for various part-time / term positions
including camp counsellors, fitness instructors,
museum and facility attendants to support program
expansion and growth. These costs are partially
funded by user fees and grants. The increase is
partially offset by the transfer of one full-time
Community Safety & Well Being Advisor position and
one part-time Accessibility Coordinator position to the
Office of the CAO Department as well as one full-time
Supervisor, Safety, Security & Well-Being position to
Corporate Services Department.
Employee Benefits $91,885 Increase in benefit costs is related to the above
salaries and wages increases. Additional impacts
include the increase in statutory benefits costs due to
enhanced CPP rate and inflationary increases in
group health benefit costs.
Advertising $52,000 Increase is mainly due to transfer of budget funds
from Brochures / Newsletters / Printing account to
Advertising, reflecting a shift from printed to on-line
Advertising $67,000. This is partially offset by a one-
time museum marketing and signage project
completed in 2024 ($15,000).
Trade Shows / Exhibits
/ Displays
($49,241) Decrease is due to one-time projects at the Pickering
Museum Village (Log Barn / Exhibits) completed in
2024.
Brochures/ Newsletters
/ Printing
($67,000) Decrease reflects the transfer of budget funds to the
Advertising account.
Insurance Premium $29,420 Increase reflects higher premium renewal costs for
2025 and new insurance premiums for the Pickering
Heritage & Community Centre which is expected to
reach substantial completion in 2025.
Insurance Deductible $29,700 Increase reflects insurance premium renewal costs
for 2025.
54
Community Services Department
Account Change Explanation
Consulting &
Professional Services
($49,309) Decrease is mainly due to completion of various
consulting projects in 2024, including: the Recreation
and Parks Ten-Year Plan, User Fee Study and
Seaton Recreation Complex & Library consultations
($232,469), partially offset by a new 2025 project for
a Cultural Strategic Plan $180,000.
Outside Agency
Services
($157,686) Decrease is largely due to the transfer of contracted
security and pay duty police costs to the Corporate
Services department ($147,100).
Building - Repairs &
Maintenance
$100,663 Increase is due to the rising cost of maintaining aging
facilities infrastructure $64,600, contract pricing
increases for building services $25,050 and portable
washrooms at the museum while construction is
completed on the Redman House $11,000.
Building Rentals ($104,655) Decrease due to transfer of lease charges at 1101
Kingston Road to the Operations department and
update of new satellite facility lease costs on Brock
Road.
Programs & Event
Supplies
$132,326 Increase is mainly due to an increase in special
events insurance premiums $14,800 and the transfer
of costs from the Special Events Category $98,476,
offset by reduction in costs related to one-time
projects completed in 2024.
Special Event Supplies ($98,476) Decrease is due to the transfer of costs to the
Programs & Event Supplies category.
Committee Expenses ($45,000) Decrease is due to transfer of Community Safety and
Well-Being committee expenses to the Office of the
CAO department ($30,500) as well as rebudgeting of
public engagement related to the Art, Heritage &
Culture Plan to be included Cultural Strategic Plan in
2025 ($15,000).
Utilities – Hydro $23,580 Increase reflects last year’s consumption trends and
anticipated price increase in 2025.
Utilities – Gas $47,410 Increase reflects last year’s consumption trends and
anticipated price increase in 2025.
Software & Hardware
Maintenance Contracts
($23,000) Decrease is mainly due to the transfer of the
maintenance contract for Security Incident Reporting
to the Corporate Services department ($36,000)
offset by pricing increases on other maintenance
contracts.
55
Community Services Department
Account Change Explanation
Furniture & Fixtures ($46,520) Decrease is due to the completion of one-time
projects in 2024 ($61,150), offset by new 2025
projects including a workspace for the new
Supervisor, Arena & Pool Operations position,
replacement of the lane rope storage reel and
lifecycle replacement of two defibrillators.
Finance Service
Charges
$42,500 Increase reflects growth in programming revenues
which are processed through Activenet.
Other Expenses $20,426
Total Expenditures $542,589
Revenues - (Increase) / Decrease
Ontario Grants $42,476 Decrease is largely due to the completion of projects
funded from the Seniors Active Living Centre grant in
2024.
Other Agency Grants $55,000 Decrease is due to the completion of projects funded
from other external grants in 2024.
Snack Bar $17,600 Snack bar revenue decreased based on actuals.
Admissions ($81,590) Increase is due to higher admissions at the Pickering
Museum Village based on historic actuals and
expected program growth.
Rentals – Ice Surface ($78,000) Increase is due to historic actuals.
Rentals – Arena Floor
Rentals
($12,000) Increase is due to historic actuals.
Advertising Space $11,000 Decrease is due to discontinuation of printing the full
Leisure Guide, which has moved to a primarily digital
format.
Memberships ($86,000) Increase is due to historic actuals.
Older Adults 55+
Programming
($24,042) Increase is due to historic actuals and expected
program growth.
Program Revenue ($137,834) Increase is due to historic actuals and expected
program growth.
Fitness Testing ($63,500) Increase is due to historic actuals and expected
program growth.
Other User Fee
Revenues
$10,000 Decrease is due to one-time donations for Canada
Day celebrations received in 2024, not expected in
2025.
Marketing Sponsors ($64,000) Increase is due to historic actuals and expected new
sponsorship attainment.
56
Community Services Department
Account Change Explanation
Other Contributions $20,000 Decrease is due to removal of one-time external
contribution for a public art project completed in 2024.
Cost Recoveries $10,000 Decrease is due to removal of third-party sponsorship
of seasonal weekend waterfront shuttle bus service.
Netted Revenue ($33,360) Increase reflects internal charges for expanded
facility maintenance services provided by Community
Services staff at facilities across the Corporation.
Other Revenues $2,531
Total Revenues ($411,719)
Transfers - (Increase) / Decrease
Development Charges
Reserve Fund
$169,402 Decrease is mainly due to completion of various
consulting projects in 2024, including: the Recreation
and Parks Ten-Year Plan, User Fee Study and
Seaton Recreation Complex engagement funded
from Development Charges.
Continuing Studies
Reserve
$51,617 Decrease is mainly due to completion of the
Recreation and Parks Ten-Year Plan, User Fee Study
in 2024 which were funded from this reserve.
Other Reserves $6,050 Decrease is due to decrease in funding for public art
projects from the Public Art Reserve $42,000, partially
offset by new funding for the 2025 Free Skating from
the Casino Reserve ($24,200) and additional Rate
Stabilization Reserve funding for the Santa Claus
Parade and Millennium Square Events ($11,750).
Total Transfers $227,069
Net Increase $357,939
57
Community Services Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics1
2022 2023 2024
Cultural Services
Destination Pickering Social Media
Engagement (likes, shares, comments)
63,590 63,663 65,000
Live Event Attendance (Events, Partner
Events, Cultural Pop-ups)
41,965 75,097 89,000
Recreation Services
Programs offered 1,104 1,195 1,595
Registered participants 8,134 12,067 13,058
Aquatics
Programs offered 1,345 1,829 2,014
Registered participants 5,703 8,586 9,097
Swim members 321 510 824
Available public swim hours 3,749 3,753 3,753
Available rental hours 1,219 803 1,221
Individual swim admission purchases 9,873 12,246 12,849
Fitness
Group fitness registered programs offered 161 479 551
Group fitness registered participants 679 1501 2,596
Small group training programs offered 40 83 101
Small group training participants 206 271 340
Personal training packages sold 94 141 144
Personal fitness members 245 325 355
Health Club
Health Club Members 1,531 2,030 2,070
Available hours 4,532 5,367 4,712
Individual admissions purchased 422 776 893
Racquet Sports
Squash Members 175 167 167
Racquetball Members 29 29 31
Tennis Members 105 117 104
Golden/Combination Members 57 58 58
58
Community Services Department
Performance Indicators/Statistics1
2022 2023 2024
Number of available hours
Tennis 19,096 21,468 10,616
Squash & Racquetball 47,740 57,268 36,715
Pickleball2 N/A 2,892 1,690
Number of guests
Tennis 3,330 11,669 9,358
Squash 3,974 2,506 2,684
Racquetball 1,005 424 387
Pickleball2 N/A 10,506 11,351
Number of courts booked
Tennis 9,990 12,183 8,793
Squash 6,730 9,157 11,033
Racquetball 2,011 1,041 1,785
Pickering Museum Village
Museum visitors and program participants 10,515 15,183 18,225
Facilities Operations – Arena
CHDRC total hours of ice rental 5,980 8,357 6,417
DBA total hours of ice rental 10,301 9,746 10,385
CHDRC total hours of arena floor time rental 104 1,666 4,545
DBA total hours of arena floor time rental 535 3,916 5,007
DBA Banquet Hall rental hours 1,526 1,513 2,331
O’Brien Meeting Room rental hours 2,977 2,413 1,315
1 Volunteers dedicated 10,412 hours x $25/hour or $260,300 to the Community
Services Department in 2024.
2 These Performance Indicators were new in 2023 and prior year comparative
information is not available (N/A).
Legend:
CHDRC – Chestnut Hill Developments Recreation Complex
DBA – Don Beer Arena
O’Brien Meeting Room – located at the CHDRC
59
Expenditures
8,984,555 7,653,508 Salaries & Wages 9,456,775 451,214 9,907,989 4.77%
1,154,536 1,157,404 Salaries & Wages - Programs 1,545,832 162,352 1,708,184 10.50%
251,779 184,864 Overtime 219,179 2,806 221,985 1.28%
2,180,124 2,033,461 Employee Benefits 2,370,730 91,885 2,462,615 3.88%
998 432 Employee Recognition - - - - %
33,914 28,029 Uniforms 74,170 6,945 81,115 9.36%
2,641 8,121 Conferences 9,000 (9,000) - (100.00%)
27,190 14,123 Seminars & Education 42,565 1,395 43,960 3.28%
104 4 Corporate Training - - - - %
10,248 9,579 Travel 11,900 2,700 14,600 22.69%
6,963 7,270 Freight, Express & Cartage 4,500 - 4,500 - %
31,009 34,462 Cellular Phones 35,920 4,430 40,350 12.33%
71,164 57,656 Telephone & Data 75,280 (3,870)71,410 (5.14%)
15,980 14,108 Internet 15,090 1,060 16,150 7.02%
6,418 5,634 Cable TV 6,635 195 6,830 2.94%
238,814 205,687 Advertising 245,750 52,000 297,750 21.16%
43,205 52,466 Trade Shows,Exhibits & Displays 97,741 (49,241)48,500 (50.38%)
1,725 179 Subscriptions & Publications 550 (100)450 (18.18%)
25,416 46,545 Brochures/Newsletters Printing 67,000 (67,000) - (100.00%)
6,949 - Photo, Mapping, Print 5,000 - 5,000 - %
67,892 78,080 Insurance Premium 78,080 29,420 107,500 37.68%
5,892 1,950 Insurance Deductible 12,650 29,700 42,350 234.78%
109,971 162,915 Consulting & Professional Fees 239,469 (49,309)190,160 (20.59%)
16,662 23,193 Meals, Promotions & General 43,500 9,000 52,500 20.69%
14,832 13,329 Memberships 22,282 (625)21,657 (2.80%)
278,644 276,681 Outside Agency Services 417,440 (157,686)259,754 (37.77%)
148 - Repairs & Maintenance Contract Services - - - - %
938 - Repairs & Maintenance Materials - - - - %
1,651,220 1,393,310 Building - Repairs & Maintenance 1,783,537 100,663 1,884,200 5.64%
19,421 9,880 Vehicle - Repairs & Maintenance 16,900 1,000 17,900 5.92%
27,106 16,913 Gas, Oil, Tire, Etc.26,435 4,795 31,230 18.14%
55,729 56,848 Misc. Equip. - Repairs & Maintenance 69,975 3,680 73,655 5.26%
7,776 7,730 Artefact Repairs & Maintenance 8,700 - 8,700 - %
1,736 1,099 Grounds Upkeep 2,800 - 2,800 - %
9 - Fert. & Lawn Control - - - - %
233,869 121,860 Building Rentals 441,565 (104,655)336,910 (23.70%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Community Services Department
Current Budget Summary
60
- - Misc. Equip. Rentals 9,600 (4,000)5,600 (41.67%)
40,820 200,070 Land Rentals 99,345 - 99,345 - %
12,821 21,398 Stationary & Office Supplies 14,450 - 14,450 - %
- 6 Forms 1,900 (500)1,400 (26.32%)
990,512 714,492 Programs & Event Supplies 1,257,234 132,326 1,389,560 10.53%
4,339 16,815 Special Event Supplies 98,476 (98,476) - (100.00%)
20,882 9,781 Committee Expenses 49,000 (45,000)4,000 (91.84%)
37,404 45,345 Supplies & Tools 79,150 700 79,850 0.88%
254 225 Artefact Purchases 600 - 600 - %
5,488 569 Gift Shop/Plaques 5,000 (3,000)2,000 (60.00%)
146,821 125,233 Utilities - Water 168,000 (2,610)165,390 (1.55%)
1,124,672 804,459 Utilities - Hydro 1,138,260 23,580 1,161,840 2.07%
299,385 250,574 Utilities - Natural Gas 320,860 47,410 368,270 14.78%
5,198 3,723 Utilities - Oil 4,990 525 5,515 10.52%
69,316 49,545 Software & Hardware Mtce. Contracts 82,490 (23,000)59,490 (27.88%)
(215) - Hardware Replacements - - - - %
35,748 38,666 Furniture & Fixtures 87,420 (46,520)40,900 (53.21%)
5,542 7,512 Misc. Equipment 20,200 4,900 25,100 24.26%
- 6,276 Other Fixed Assets - - - - %
213,674 189,749 Financial Services Charges 182,500 42,500 225,000 23.29%
- 23 Exchange Rate - Gain or Loss - - - - %
18,598,238 16,161,781 Total Expenditures 21,066,425 542,589 21,609,014 2.58%
Revenues
(577,784)(154,920)Federal Grants (243,800)4,185 (239,615)(1.72%)
(166,347)(78,325)Ontario Grants (233,876)42,476 (191,400)(18.16%)
(54,300)(1,200)Other Agency Grants (70,000)55,000 (15,000)(78.57%)
(2,278)(3,594)Department User Fees (10,000) - (10,000) - %
(5,149)(3,612)Gift Shop (11,600)6,600 (5,000)(56.90%)
(8,942)(443)Snack Bar (23,600)17,600 (6,000)(74.58%)
(21,159)(10,474)Vending Machines (14,900)(2,200)(17,100)14.77%
(383,981)(326,282)Admissions (346,360)(81,590)(427,950)23.56%
(4,000)(3,000)Rentals - User Fees (290,600) - (290,600) - %
(1,725,111)(1,525,601)Rentals - Ice Surface (1,760,500)(78,000)(1,838,500)4.43%
(66,314)(75,662)Rentals - Arena Floor (72,500)(12,000)(84,500)16.55%
(183,982)(134,299)Rentals - Pool (278,201)(3,154)(281,355)1.13%
(106,336)(84,969)Rentals - Meeting Rooms (95,700) - (95,700) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Community Services Department
Current Budget Summary
61
(131,019)(143,893)Rentals - Halls (137,000) - (137,000) - %
- (169)Rentals - Misc. Equipment - - - - %
(82,394)(72,063)Rental - Wellness Clinic (81,800) - (81,800) - %
(189,117)(184,032)Community Ctr. Rentals (190,100)(2,900)(193,000)1.53%
(28,025)(11,914)Advertising Space (66,000)11,000 (55,000)(16.67%)
(962,598)(1,021,876)Memberships (864,500)(86,000)(950,500)9.95%
(10,746)(12,906)Event Vendor Fees (14,600) - (14,600) - %
(6,197)(11,856)Seniors Event Fees (3,850) - (3,850) - %
(69,439)(73,388)Older Adults 55+ Programs (92,918)(24,042)(116,960)25.87%
(2,301,684)(2,656,967)Program Revenue (3,018,588)(137,834)(3,156,422)4.57%
(9,962)(19,776)Museum Programs (12,000) - (12,000) - %
(4,493)(81)Child Supervision - - - - %
(89,828)(75,942)Fitness Testing (100,000)(63,500)(163,500)63.50%
(90,438)(12,429)Other User Fees (16,000)10,000 (6,000)(62.50%)
(344)(20,051)Donations (5,000) - (5,000) - %
(15,200) - Sponsorships (7,000) - (7,000) - %
(18,500) - Program Sponsorships - - - - %
(20,450)(30,489)Marketing Sponsors (77,000)(64,000)(141,000)83.12%
(25,885) - Program Mkt Sponsors - - - - %
- - Other Contributions (20,000)20,000 - (100.00%)
- - Cost Recoveries (10,000)10,000 - (100.00%)
(322,382) - Netted Revenue (459,740)(33,360)(493,100)7.26%
(7,684,384)(6,750,213) Total Revenues (8,627,733)(411,719)(9,039,452)4.77%
Transfers
(47,222) - Transfer to/(from) DC Oblg RF (169,402)169,402 - (100.00%)
19,308 - Transfer to(from) Cntg Sty Res.(51,617)51,617 - (100.00%)
(18,749)75,000 Transfer to(from) Reserve (411,600)6,050 (405,550)(1.47%)
(1,464) - Transfer to (from) Oblig RF - - - - %
(48,127)75,000 Total Transfers (632,619)227,069 (405,550)(35.89%)
10,865,727 9,486,568 Net Expenditures (Revenues)11,806,073 357,939 12,164,012 3.03%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Community Services Department
Current Budget Summary
62
Expenditures
1,838,891 1,440,451 Salaries & Wages 1,864,891 (95,277)1,769,614 (5.11%)
11,314 22,768 Overtime 15,335 - 15,335 - %
451,828 393,642 Employee Benefits 533,408 (31,785)501,623 (5.96%)
872 427 Employee Recognition - - - - %
2,913 604 Uniforms - - - - %
2,641 5,871 Conferences 6,500 (6,500) - (100.00%)
3,540 2,633 Seminars & Education 3,000 500 3,500 16.67%
3,819 2,752 Travel 3,000 (500)2,500 (16.67%)
10,546 9,607 Cellular Phones 5,480 3,020 8,500 55.11%
7,258 5,894 Telephone & Data 9,600 (1,700)7,900 (17.71%)
2,372 2,194 Internet 1,745 655 2,400 37.54%
137,930 84,270 Advertising 90,000 (10,000)80,000 (11.11%)
909 - Trade Shows,Exhibits & Displays - - - - %
1,692 60 Subscriptions & Publications 200 - 200 - %
4,449 - Photo, Mapping, Print 5,000 - 5,000 - %
9,075 9,115 Insurance Premium 9,115 915 10,030 10.04%
104,971 153,815 Consulting & Professional Fees 221,469 (41,469)180,000 (18.72%)
4,715 6,064 Meals, Promotions & General 9,000 (1,000)8,000 (11.11%)
6,419 5,948 Memberships 9,890 (1,420)8,470 (14.36%)
2,408 12,702 Outside Agency Services - - - - %
149 345 Building - Repairs & Maintenance - - - - %
1,033 156 Vehicle - Repairs & Maintenance - - - - %
112 94 Gas, Oil, Tire, Etc. - - - - %
75,295 72,782 Building Rentals 265,155 (107,655)157,500 (40.60%)
5,105 5,597 Stationary & Office Supplies 3,300 1,000 4,300 30.30%
283,579 2,222 Programs & Event Supplies - - - - %
920 - Special Event Supplies - - - - %
20,882 7,960 Committee Expenses 31,500 (30,500)1,000 (96.83%)
(17) - Supplies & Tools - - - - %
238 - Gift Shop/Plaques - - - - %
33,917 31,898 Software & Hardware Mtce. Contracts 40,370 (30,270)10,100 (74.98%)
1,706 1,891 Furniture & Fixtures 1,000 - 1,000 - %
- - Misc. Equipment 8,600 (2,000)6,600 (23.26%)
213,674 189,566 Financial Services Charges 182,000 42,500 224,500 23.35%
3,245,155 2,471,328 Total Expenditures 3,319,558 (311,486)3,008,072 (9.38%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410200 Culture & Recreation - Administration
Current Budget Summary
63
Revenues
(155,013) - Federal Grants - - - - %
- - Rentals - User Fees (286,000) - (286,000) - %
(1,275)(4,697)Other User Fees - - - - %
(15,000) - Sponsorships - - - - %
(171,288)(4,697) Total Revenues (286,000) - (286,000) - %
Transfers
(47,222) - Transfer to/(from) DC Oblg RF (169,402)169,402 - (100.00%)
19,308 - Transfer to(from) Cntg Sty Res.(51,617)51,617 - (100.00%)
(93,749) - Transfer to(from) Reserve - - - - %
(1,464) - Transfer to (from) Oblig RF - - - - %
(123,127) - Total Transfers (221,019)221,019 - (100.00%)
2,950,740 2,466,631 Net Expenditures (Revenues)2,812,539 (90,467)2,722,072 (3.22%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410200 Culture & Recreation - Administration
Current Budget Summary
64
Expenditures
667,170 581,429 Salaries & Wages 685,474 (39,422)646,052 (5.75%)
1,154,536 1,157,404 Salaries & Wages - Programs 1,545,832 162,352 1,708,184 10.50%
32,711 24,318 Overtime 10,000 - 10,000 - %
255,959 238,453 Employee Benefits 210,743 (35,169)175,574 (16.69%)
3,885 5,018 Uniforms 13,080 3,320 16,400 25.38%
5,053 2,976 Seminars & Education 4,200 3,200 7,400 76.19%
1,079 3,388 Travel 3,500 - 3,500 - %
1,255 2,719 Cellular Phones 4,000 120 4,120 3.00%
2,716 1,536 Telephone & Data 2,200 (290)1,910 (13.18%)
333 203 Internet 300 10 310 3.33%
11,099 1,267 Advertising - 67,000 67,000 - %
33 - Subscriptions & Publications 100 (100) - (100.00%)
25,416 45,294 Brochures/Newsletters Printing 67,000 (67,000) - (100.00%)
10,450 8,643 Insurance Premium 8,643 867 9,510 10.03%
135 77 Meals, Promotions & General - 500 500 - %
1,154 1,012 Memberships 1,500 - 1,500 - %
49,502 59,644 Outside Agency Services 134,400 (8,400)126,000 (6.25%)
243 61 Vehicle - Repairs & Maintenance - - - - %
1,066 - Gas, Oil, Tire, Etc. - 1,240 1,240 - %
- - Misc. Equip. - Repairs & Maintenance 200 - 200 - %
158,542 49,066 Building Rentals 176,400 3,000 179,400 1.70%
- 39 Stationary & Office Supplies - - - - %
- 6 Forms 500 (500) - (100.00%)
646,889 123,691 Programs & Event Supplies 219,059 (5,699)213,360 (2.60%)
(296)1,073 Supplies & Tools 2,400 - 2,400 - %
2,424 - Software & Hardware Mtce. Contracts 2,500 930 3,430 37.20%
1,278 3,962 Misc. Equipment 6,000 (2,000)4,000 (33.33%)
3,032,632 2,311,279 Total Expenditures 3,098,031 83,959 3,181,990 2.71%
Revenues
(90,686)(48,517)Federal Grants (60,000)10,000 (50,000)(16.67%)
(31,372) - Ontario Grants - - - - %
(10,500)(1,200)Other Agency Grants (45,000)30,000 (15,000)(66.67%)
(525) - Advertising Space (11,000)11,000 - (100.00%)
(10,746) - Event Vendor Fees - - - - %
(2,301,684)(2,656,967)Program Revenue (3,018,588)(137,834)(3,156,422)4.57%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410205 Programs
Current Budget Summary
65
(5,991) - Other User Fees (3,500) - (3,500) - %
(18,500) - Program Sponsorships - - - - %
(15,000) - Marketing Sponsors - - - - %
(25,885) - Program Mkt Sponsors - - - - %
(2,510,889)(2,706,684) Total Revenues (3,138,088)(86,834)(3,224,922)2.77%
Transfers
- - Total Transfers - - - - %
521,743 (395,405) Net Expenditures (Revenues)(40,057)(2,875)(42,932)7.18%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410205 Programs
Current Budget Summary
66
Expenditures
- 213,342 Salaries & Wages 506,740 147,102 653,842 29.03%
- 5,233 Overtime 36,300 - 36,300 - %
- 40,689 Employee Benefits 104,263 45,799 150,062 43.93%
- 223 Uniforms 2,500 - 2,500 - %
- 1,334 Conferences 2,500 (2,500) - (100.00%)
- 1,504 Seminars & Education 2,000 (450)1,550 (22.50%)
- 583 Travel - 1,500 1,500 - %
- 3,500 Cellular Phones 5,000 150 5,150 3.00%
- 663 Telephone & Data 1,000 (40)960 (4.00%)
- 88 Internet - - - - %
- 39,532 Advertising 48,750 5,000 53,750 10.26%
- - Trade Shows,Exhibits & Displays 5,000 (5,000) - (100.00%)
- 4,692 Insurance Premium 4,692 468 5,160 9.97%
- 1,253 Meals, Promotions & General 4,000 - 4,000 - %
- 482 Memberships 505 - 505 - %
- - Outside Agency Services 10,000 (10,000) - (100.00%)
- 383 Vehicle - Repairs & Maintenance 6,600 - 6,600 - %
- 382 Misc. Equip. - Repairs & Maintenance - - - - %
- 639 Stationary & Office Supplies 1,000 - 1,000 - %
- 537,950 Programs & Event Supplies 1,002,975 50,550 1,053,525 5.04%
- 1,821 Committee Expenses 17,500 (14,500)3,000 (82.86%)
- - Software & Hardware Mtce. Contracts 570 410 980 71.93%
- 854,293 Total Expenditures 1,761,895 218,489 1,980,384 12.40%
Revenues
- (12,000)Federal Grants (44,700) - (44,700) - %
- (14,000)Ontario Grants (33,500) - (33,500) - %
- (12,906)Event Vendor Fees (14,600) - (14,600) - %
- - Other User Fees (10,000)10,000 - (100.00%)
- - Sponsorships (4,000) - (4,000) - %
- (28,989)Marketing Sponsors (65,000)(64,000)(129,000)98.46%
- - Other Contributions (20,000)20,000 - (100.00%)
- - Cost Recoveries (10,000)10,000 - (100.00%)
- (67,895) Total Revenues (201,800)(24,000)(225,800)11.89%
Transfers
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410207 Cultural Services
Current Budget Summary
67
- - Transfer to(from) Reserve (411,600)27,250 (384,350)(6.62%)
- - Total Transfers (411,600)27,250 (384,350)(6.62%)
- 786,398 Net Expenditures (Revenues)1,148,495 221,739 1,370,234 19.31%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410207 Cultural Services
Current Budget Summary
68
Expenditures
233,570 302,920 Salaries & Wages 356,713 1,527 358,240 0.43%
6,192 9,579 Overtime 2,200 2,800 5,000 127.27%
48,665 70,793 Employee Benefits 82,292 4,134 86,426 5.02%
2,767 193 Uniforms 3,880 (225)3,655 (5.80%)
3,857 - Seminars & Education 1,000 500 1,500 50.00%
117 94 Travel 200 - 200 - %
515 472 Cellular Phones 1,040 30 1,070 2.88%
3,044 2,701 Telephone & Data 4,100 (960)3,140 (23.41%)
1,390 1,135 Internet 1,570 50 1,620 3.18%
1,892 2,175 Insurance Premium 2,175 215 2,390 9.89%
769 769 Memberships 1,300 - 1,300 - %
2,098 952 Outside Agency Services 2,300 (185)2,115 (8.04%)
26 - Repairs & Maintenance Materials - - - - %
52,087 65,126 Building - Repairs & Maintenance 68,000 21,300 89,300 31.32%
764 3,822 Misc. Equip. - Repairs & Maintenance 3,000 - 3,000 - %
23 22 Stationary & Office Supplies 200 - 200 - %
899 5,924 Supplies & Tools 10,950 - 10,950 - %
30,389 27,664 Utilities - Natural Gas 34,900 9,280 44,180 26.59%
397 - Software & Hardware Mtce. Contracts 400 140 540 35.00%
- 2,199 Furniture & Fixtures 4,000 1,500 5,500 37.50%
- 3,550 Misc. Equipment 5,600 (5,600) - (100.00%)
389,461 500,090 Total Expenditures 585,820 34,506 620,326 5.89%
Revenues
(2,637)(2,407)Admissions (2,500)(500)(3,000)20.00%
(72,587)(56,781)Rentals - Pool (121,240)(1,855)(123,095)1.53%
(8,000)(2,000)Memberships (8,000)(500)(8,500)6.25%
(83,224)(61,188) Total Revenues (131,740)(2,855)(134,595)2.17%
Transfers
- - Total Transfers - - - - %
306,237 438,902 Net Expenditures (Revenues)454,080 31,651 485,731 6.97%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410210 Dunbarton Pool
Current Budget Summary
69
Expenditures
680,871 614,255 Salaries & Wages 804,720 (5,037)799,683 (0.63%)
52,492 16,861 Overtime 25,000 - 25,000 - %
173,951 163,685 Employee Benefits 206,596 (4,796)201,800 (2.32%)
1,356 2,587 Uniforms 8,405 (900)7,505 (10.71%)
870 284 Seminars & Education 4,740 (1,680)3,060 (35.44%)
- - Travel 200 - 200 - %
430 998 Cellular Phones 1,000 30 1,030 3.00%
14,747 13,745 Telephone & Data 14,600 (240)14,360 (1.64%)
256 172 Internet 265 5 270 1.89%
501 500 Cable TV 545 15 560 2.75%
6,567 7,550 Insurance Premium 7,550 750 8,300 9.93%
- - Insurance Deductible 2,300 4,950 7,250 215.22%
391 170 Meals, Promotions & General - - - - %
- - Memberships 400 - 400 - %
4,018 3,007 Outside Agency Services 3,115 50 3,165 1.61%
208,444 198,310 Building - Repairs & Maintenance 251,236 1,434 252,670 0.57%
1,107 - Gas, Oil, Tire, Etc. - 1,280 1,280 - %
14,190 8,835 Misc. Equip. - Repairs & Maintenance 15,000 2,050 17,050 13.67%
468 - Grounds Upkeep - - - - %
- - Misc. Equip. Rentals 300 - 300 - %
40,820 200,070 Land Rentals 99,345 - 99,345 - %
38 107 Stationary & Office Supplies 300 - 300 - %
1,178 220 Supplies & Tools 2,165 - 2,165 - %
41,792 28,737 Utilities - Water 45,000 (7,690)37,310 (17.09%)
307,266 192,616 Utilities - Hydro 308,700 (69,430)239,270 (22.49%)
44,774 45,758 Utilities - Natural Gas 43,200 13,160 56,360 30.46%
794 - Software & Hardware Mtce. Contracts 900 300 1,200 33.33%
- 4,398 Furniture & Fixtures 6,000 (6,000) - (100.00%)
- - Misc. Equipment - 14,500 14,500 - %
1,597,321 1,502,865 Total Expenditures 1,851,582 (57,249)1,794,333 (3.09%)
Revenues
(7,481) - Snack Bar (13,000)10,500 (2,500)(80.77%)
(6,167)(4,045)Vending Machines (3,600) - (3,600) - %
- - Admissions (2,000) - (2,000) - %
(4,000)(3,000)Rentals - User Fees (4,600) - (4,600) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410215 Don Beer Arena
Current Budget Summary
70
(1,136,771)(834,868)Rentals - Ice Surface (1,022,000)(78,000)(1,100,000)7.63%
(32,551)(57,936)Rentals - Arena Floor (39,000)(12,000)(51,000)30.77%
(33,869)(32,233)Rentals - Halls (37,000) - (37,000) - %
(1,220,839)(932,082) Total Revenues (1,121,200)(79,500)(1,200,700)7.09%
Transfers
- - Total Transfers - - - - %
376,482 570,783 Net Expenditures (Revenues)730,382 (136,749)593,633 (18.72%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410215 Don Beer Arena
Current Budget Summary
71
Expenditures
246,835 212,693 Salaries & Wages 406,684 34,341 441,025 8.44%
9,785 4,327 Overtime 8,000 - 8,000 - %
53,108 63,087 Employee Benefits 109,807 15,023 124,830 13.68%
2,689 - Uniforms 4,900 1,225 6,125 25.00%
- 916 Conferences - - - - %
254 - Seminars & Education 2,450 1,450 3,900 59.18%
87 - Travel 500 - 500 - %
3,683 3,534 Cellular Phones 2,500 80 2,580 3.20%
6,995 5,370 Telephone & Data 6,600 160 6,760 2.42%
6,436 6,016 Internet 6,080 180 6,260 2.96%
1,081 991 Cable TV 1,080 30 1,110 2.78%
233 - Advertising - - - - %
4,378 5,035 Insurance Premium 5,035 22,105 27,140 439.03%
- - Insurance Deductible 2,300 4,950 7,250 215.22%
8,165 7,590 Outside Agency Services 11,984 8,572 20,556 71.53%
52 - Repairs & Maintenance Materials - - - - %
231,721 180,814 Building - Repairs & Maintenance 367,254 10,160 377,414 2.77%
10,694 8,512 Vehicle - Repairs & Maintenance 6,300 - 6,300 - %
24,217 16,388 Gas, Oil, Tire, Etc.23,465 4,035 27,500 17.20%
1,020 2,446 Misc. Equip. - Repairs & Maintenance 1,500 - 1,500 - %
32 12 Building Rentals 10 - 10 - %
34 678 Stationary & Office Supplies - - - - %
74 - Programs & Event Supplies - - - - %
631 1,271 Supplies & Tools 12,950 - 12,950 - %
11,968 9,258 Utilities - Water 12,800 (600)12,200 (4.69%)
108,019 77,866 Utilities - Hydro 109,800 15,310 125,110 13.94%
28,125 21,538 Utilities - Natural Gas 32,090 2,570 34,660 8.01%
5,198 3,723 Utilities - Oil 4,990 525 5,515 10.52%
2,512 2,208 Software & Hardware Mtce. Contracts 2,360 400 2,760 16.95%
7,445 - Furniture & Fixtures 10,000 (7,800)2,200 (78.00%)
- 23 Exchange Rate - Gain or Loss - - - - %
775,471 634,296 Total Expenditures 1,151,439 112,716 1,264,155 9.79%
Revenues
(1,320)(1,794)Vending Machines (800) - (800) - %
(189,117)(184,032)Community Ctr. Rentals (190,100)(2,900)(193,000)1.53%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410220 Community Centres
Current Budget Summary
72
- - Other User Fees (2,500) - (2,500) - %
(6,592) - Netted Revenue - - - - %
(197,029)(185,826) Total Revenues (193,400)(2,900)(196,300)1.50%
Transfers
- - Total Transfers - - - - %
578,442 448,470 Net Expenditures (Revenues)958,039 109,816 1,067,855 11.46%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410220 Community Centres
Current Budget Summary
73
Expenditures
2,431,419 1,985,249 Salaries & Wages 2,280,001 102,459 2,382,460 4.49%
51,533 39,589 Overtime 73,844 6 73,850 0.01%
558,695 509,310 Employee Benefits 552,710 32,144 584,854 5.82%
8,986 7,520 Uniforms 15,250 1,875 17,125 12.30%
4,332 2,500 Seminars & Education 8,250 1,000 9,250 12.12%
104 4 Corporate Training - - - - %
159 371 Travel 800 - 800 - %
9,951 6,515 Cellular Phones 8,800 760 9,560 8.64%
10,393 7,023 Telephone & Data 9,860 (350)9,510 (3.55%)
1,023 689 Internet 1,065 35 1,100 3.29%
17,763 16,767 Advertising 31,000 - 31,000 - %
- 119 Subscriptions & Publications 250 - 250 - %
14,927 17,165 Insurance Premium 17,165 1,715 18,880 9.99%
4,985 1,352 Insurance Deductible 4,600 4,950 9,550 107.61%
7,441 6,047 Meals, Promotions & General 13,000 8,500 21,500 65.38%
2,827 2,064 Memberships 3,575 (25)3,550 (0.70%)
65,404 64,762 Outside Agency Services 66,141 1,210 67,351 1.83%
257 - Repairs & Maintenance Materials - - - - %
466,359 386,439 Building - Repairs & Maintenance 256,594 64,834 321,428 25.27%
26,366 31,646 Misc. Equip. - Repairs & Maintenance 37,775 80 37,855 0.21%
- 11 Grounds Upkeep - - - - %
- - Misc. Equip. Rentals 8,000 (4,000)4,000 (50.00%)
5,838 11,864 Stationary & Office Supplies 6,500 - 6,500 - %
- - Forms 1,100 - 1,100 - %
2,360 1,777 Programs & Event Supplies 6,800 - 6,800 - %
29,269 32,464 Supplies & Tools 26,600 - 26,600 - %
34,837 32,679 Utilities - Water 37,500 5,970 43,470 15.92%
227,962 173,815 Utilities - Hydro 230,800 29,150 259,950 12.63%
66,435 55,261 Utilities - Natural Gas 67,100 13,950 81,050 20.79%
22,360 5,813 Software & Hardware Mtce. Contracts 22,060 800 22,860 3.63%
11,660 15,487 Furniture & Fixtures 49,820 (25,820)24,000 (51.83%)
22 - Misc. Equipment - - - - %
- 6,276 Other Fixed Assets - - - - %
- 183 Financial Services Charges 500 - 500 - %
4,083,667 3,420,761 Total Expenditures 3,837,460 239,243 4,076,703 6.23%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410225 Recreation Complex - Central Core
Current Budget Summary
74
Revenues
(2,278)(3,594)Department User Fees (10,000) - (10,000) - %
(11,586)(2,988)Vending Machines (9,300)(2,200)(11,500)23.66%
(183,869)(150,710)Admissions (145,700)(43,250)(188,950)29.68%
(45,253)(25,576)Rentals - Meeting Rooms (34,700) - (34,700) - %
(97,150)(111,660)Rentals - Halls (100,000) - (100,000) - %
- (169)Rentals - Misc. Equipment - - - - %
(82,394)(72,063)Rental - Wellness Clinic (81,800) - (81,800) - %
(864,888)(910,395)Memberships (788,500)(63,500)(852,000)8.05%
(4,493)(81)Child Supervision - - - - %
(89,828)(75,942)Fitness Testing (100,000)(63,500)(163,500)63.50%
(83,172)(7,732)Other User Fees - - - - %
(1,464,911)(1,360,910) Total Revenues (1,270,000)(172,450)(1,442,450)13.58%
Transfers
75,000 75,000 Transfer to(from) Reserve - - - - %
75,000 75,000 Total Transfers - - - - %
2,693,756 2,134,851 Net Expenditures (Revenues)2,567,460 66,793 2,634,253 2.60%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410225 Recreation Complex - Central Core
Current Budget Summary
75
Expenditures
650,144 440,748 Salaries & Wages 423,727 37,626 461,353 8.88%
29,364 19,841 Overtime 5,000 - 5,000 - %
143,434 97,790 Employee Benefits 93,030 7,314 100,344 7.86%
3,999 1,613 Uniforms 6,820 (225)6,595 (3.30%)
3,983 457 Seminars & Education 1,000 600 1,600 60.00%
- - Travel - 200 200 - %
590 434 Telephone & Data 600 (280)320 (46.67%)
73 57 Internet 75 5 80 6.67%
5,093 5,860 Insurance Premium 5,860 590 6,450 10.07%
610 - Insurance Deductible - 4,950 4,950 - %
68 - Meals, Promotions & General - - - - %
769 769 Memberships 1,300 822 2,122 63.23%
603 - Repairs & Maintenance Materials - - - - %
99,264 95,511 Building - Repairs & Maintenance 114,050 12,750 126,800 11.18%
- - Misc. Equip. - Repairs & Maintenance 1,000 500 1,500 50.00%
1,198 2,986 Supplies & Tools 13,650 - 13,650 - %
34,837 32,679 Utilities - Water 46,800 (3,330)43,470 (7.12%)
161,241 122,942 Utilities - Hydro 163,200 20,690 183,890 12.68%
66,435 55,261 Utilities - Natural Gas 67,100 13,950 81,050 20.79%
591 - Software & Hardware Mtce. Contracts 470 220 690 46.81%
12,323 5,285 Furniture & Fixtures 10,600 (10,600) - (100.00%)
1,214,619 882,233 Total Expenditures 954,282 85,782 1,040,064 8.99%
Revenues
(52,756)(47,811)Admissions (53,560)(6,440)(60,000)12.02%
(111,395)(77,518)Rentals - Pool (156,961)(1,299)(158,260)0.83%
(89,710)(109,481)Memberships (68,000)(22,000)(90,000)32.35%
(253,861)(234,810) Total Revenues (278,521)(29,739)(308,260)10.68%
Transfers
- - Total Transfers - - - - %
960,758 647,423 Net Expenditures (Revenues)675,761 56,043 731,804 8.29%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410230 Recreation Complex - Pool
Current Budget Summary
76
Expenditures
537,675 405,153 Salaries & Wages 548,742 9,278 558,020 1.69%
28,609 20,463 Overtime 25,000 - 25,000 - %
138,219 127,021 Employee Benefits 135,704 2,147 137,851 1.58%
2,820 1,930 Uniforms 5,675 (450)5,225 (7.93%)
616 1,117 Seminars & Education 6,775 (3,875)2,900 (57.20%)
- 43 Travel - - - - %
327 290 Cellular Phones 1,000 30 1,030 3.00%
1,182 1,083 Telephone & Data 1,600 (10)1,590 (0.63%)
1,889 1,813 Internet 1,750 50 1,800 2.86%
1,861 1,474 Cable TV 1,920 60 1,980 3.13%
4,961 5,705 Insurance Premium 5,705 575 6,280 10.08%
297 - Insurance Deductible 2,300 4,950 7,250 215.22%
272 93 Meals, Promotions & General - - - - %
272 272 Outside Agency Services 1,645 - 1,645 - %
148 - Repairs & Maintenance Contract Services - - - - %
215,194 116,713 Building - Repairs & Maintenance 241,245 (6,087)235,158 (2.52%)
7,189 1,980 Misc. Equip. - Repairs & Maintenance 7,000 1,050 8,050 15.00%
- - Misc. Equip. Rentals 800 - 800 - %
177 326 Stationary & Office Supplies 650 - 650 - %
- - Forms 300 - 300 - %
801 230 Supplies & Tools 3,335 - 3,335 - %
7,742 7,262 Utilities - Water 8,300 1,380 9,680 16.63%
166,801 127,182 Utilities - Hydro 168,900 21,350 190,250 12.64%
16,807 13,813 Utilities - Natural Gas 17,300 2,740 20,040 15.84%
646 - Software & Hardware Mtce. Contracts 620 220 840 35.48%
- 4,398 Furniture & Fixtures 6,000 - 6,000 - %
4,225 - Misc. Equipment - - - - %
1,138,730 838,361 Total Expenditures 1,192,266 33,408 1,225,674 2.80%
Revenues
(1,000) - Snack Bar (8,600)6,100 (2,500)(70.93%)
(1,686)(1,464)Vending Machines (900) - (900) - %
(26,851)(6,730)Admissions (7,600)(8,400)(16,000)110.53%
(588,340)(690,733)Rentals - Ice Surface (738,500) - (738,500) - %
(33,763)(17,726)Rentals - Arena Floor (33,500) - (33,500) - %
(51,699)(46,925)Rentals - Meeting Rooms (50,000) - (50,000) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410235 Recreation Complex - Arenas
Current Budget Summary
77
(27,500)(11,914)Advertising Space (55,000) - (55,000) - %
(730,839)(775,492) Total Revenues (894,100)(2,300)(896,400)0.26%
Transfers
- - Transfer to(from) Reserve - (21,200)(21,200) - %
- - Total Transfers - (21,200)(21,200) - %
407,891 62,869 Net Expenditures (Revenues)298,166 9,908 308,074 3.32%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410235 Recreation Complex - Arenas
Current Budget Summary
78
Expenditures
520,681 572,633 Salaries & Wages 570,586 132,739 703,325 23.26%
20,278 17,175 Overtime 5,500 - 5,500 - %
96,482 106,136 Employee Benefits 105,268 10,258 115,526 9.74%
1,914 1,578 Uniforms 5,540 (450)5,090 (8.12%)
173 112 Seminars & Education - - - - %
4,204 2,865 Telephone & Data 4,100 40 4,140 0.98%
519 379 Internet 530 20 550 3.77%
1,470 1,212 Cable TV 1,500 40 1,540 2.67%
3,432 3,950 Insurance Premium 3,950 400 4,350 10.13%
- - Insurance Deductible 1,150 4,950 6,100 430.43%
- - Consulting & Professional Fees 2,000 - 2,000 - %
- 8,672 Meals, Promotions & General 15,000 - 15,000 - %
139,955 122,545 Outside Agency Services 180,020 (147,048)32,972 (81.68%)
214,593 234,708 Building - Repairs & Maintenance 270,656 (15,852)254,804 (5.86%)
2,397 1,029 Misc. Equip. - Repairs & Maintenance 1,500 - 1,500 - %
- - Misc. Equip. Rentals 500 - 500 - %
610 - Stationary & Office Supplies - - - - %
1,267 1,177 Supplies & Tools 3,000 500 3,500 16.67%
10,488 10,145 Utilities - Water 11,700 1,710 13,410 14.62%
109,686 79,382 Utilities - Hydro 112,100 3,260 115,360 2.91%
32,339 20,457 Utilities - Natural Gas 37,200 (3,210)33,990 (8.63%)
562 2,442 Software & Hardware Mtce. Contracts 640 260 900 40.63%
1,161,050 1,186,597 Total Expenditures 1,332,440 (12,383)1,320,057 (0.93%)
Revenues
(400)(183)Vending Machines (300) - (300) - %
(315,790) - Netted Revenue (459,740)(33,360)(493,100)7.26%
(316,190)(183) Total Revenues (460,040)(33,360)(493,400)7.25%
Transfers
- - Total Transfers - - - - %
844,860 1,186,414 Net Expenditures (Revenues)872,400 (45,743)826,657 (5.24%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410240 Civic Centre
Current Budget Summary
79
Expenditures
289,936 219,362 Salaries & Wages 325,758 15,446 341,204 4.74%
6,222 2,575 Overtime 6,000 - 6,000 - %
65,174 52,231 Employee Benefits 76,399 5,578 81,977 7.30%
368 800 Uniforms 3,300 500 3,800 15.15%
- - Conferences - - - - %
874 - Seminars & Education 4,150 1,700 5,850 40.96%
784 294 Travel 1,200 - 1,200 - %
467 1,193 Cellular Phones 600 20 620 3.33%
2,485 1,773 Telephone & Data 2,340 (80)2,260 (3.42%)
74 29 Internet 75 5 80 6.67%
1,505 1,457 Cable TV 1,590 50 1,640 3.14%
- - Advertising 1,000 - 1,000 - %
2,684 3,090 Insurance Premium 3,090 310 3,400 10.03%
833 243 Meals, Promotions & General - 500 500 - %
825 825 Memberships 850 - 850 - %
346 1,213 Outside Agency Services 2,580 20 2,600 0.78%
55,093 38,662 Building - Repairs & Maintenance 92,196 (8,576)83,620 (9.30%)
472 684 Misc. Equip. - Repairs & Maintenance - - - - %
133 - Stationary & Office Supplies - - - - %
32,945 21,589 Programs & Event Supplies 24,400 61,475 85,875 251.95%
- 14,635 Special Event Supplies 72,476 (72,476) - (100.00%)
1,611 - Supplies & Tools 2,100 - 2,100 - %
5,157 4,473 Utilities - Water 5,900 (50)5,850 (0.85%)
18,929 12,933 Utilities - Hydro 19,600 (90)19,510 (0.46%)
4,932 4,361 Utilities - Natural Gas 6,000 1,090 7,090 18.17%
2,025 1,673 Software & Hardware Mtce. Contracts 3,170 140 3,310 4.42%
- - Furniture & Fixtures - 2,200 2,200 - %
17 - Misc. Equipment - - - - %
493,891 384,095 Total Expenditures 654,774 7,762 662,536 1.19%
Revenues
- (25,000)Federal Grants - (25,000)(25,000) - %
(91,900)(64,325)Ontario Grants (157,876)42,476 (115,400)(26.90%)
(6,197)(11,856)Seniors Event Fees (3,850) - (3,850) - %
(69,439)(73,388)Older Adults 55+ Programs (92,918)(24,042)(116,960)25.87%
(200) - Sponsorships (3,000) - (3,000) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410245 Senior Citizens Centre
Current Budget Summary
80
(5,450)(1,500)Marketing Sponsors (2,000) - (2,000) - %
(173,186)(176,069) Total Revenues (259,644)(6,566)(266,210)2.53%
Transfers
- - Total Transfers - - - - %
320,705 208,026 Net Expenditures (Revenues)395,130 1,196 396,326 0.30%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410245 Senior Citizens Centre
Current Budget Summary
81
Expenditures
887,363 665,273 Salaries & Wages 682,739 110,432 793,171 16.17%
3,279 2,135 Overtime 7,000 - 7,000 - %
194,609 170,624 Employee Benefits 160,510 41,238 201,748 25.69%
126 5 Employee Recognition - - - - %
2,217 5,963 Uniforms 4,820 2,275 7,095 47.20%
3,638 2,540 Seminars & Education 5,000 (1,550)3,450 (31.00%)
4,203 1,642 Travel 2,500 1,500 4,000 60.00%
6,963 7,270 Freight, Express & Cartage 4,500 - 4,500 - %
3,835 5,634 Cellular Phones 6,500 190 6,690 2.92%
17,550 14,569 Telephone & Data 18,680 (120)18,560 (0.64%)
1,615 1,333 Internet 1,635 45 1,680 2.75%
71,789 63,851 Advertising 75,000 (10,000)65,000 (13.33%)
42,296 52,466 Trade Shows,Exhibits & Displays 92,741 (44,241)48,500 (47.70%)
- 1,251 Brochures/Newsletters Printing - - - - %
2,500 - Photo, Mapping, Print - - - - %
4,433 5,100 Insurance Premium 5,100 510 5,610 10.00%
- 598 Insurance Deductible - - - - %
5,000 9,100 Consulting & Professional Fees 16,000 (7,840)8,160 (49.00%)
2,807 574 Meals, Promotions & General 2,500 500 3,000 20.00%
2,069 1,460 Memberships 2,962 (2)2,960 (0.07%)
6,476 3,994 Outside Agency Services 5,255 (1,905)3,350 (36.25%)
108,316 76,682 Building - Repairs & Maintenance 122,306 20,700 143,006 16.92%
7,451 768 Vehicle - Repairs & Maintenance 4,000 1,000 5,000 25.00%
604 431 Gas, Oil, Tire, Etc.2,970 (1,760)1,210 (59.26%)
3,331 6,024 Misc. Equip. - Repairs & Maintenance 3,000 - 3,000 - %
7,776 7,730 Artefact Repairs & Maintenance 8,700 - 8,700 - %
1,268 1,088 Grounds Upkeep 2,800 - 2,800 - %
9 - Fert. & Lawn Control - - - - %
863 2,126 Stationary & Office Supplies 2,500 (1,000)1,500 (40.00%)
24,665 27,263 Programs & Event Supplies 4,000 26,000 30,000 650.00%
3,419 2,180 Special Event Supplies 26,000 (26,000) - (100.00%)
863 - Supplies & Tools 2,000 200 2,200 10.00%
254 225 Artefact Purchases 600 - 600 - %
5,250 569 Gift Shop/Plaques 5,000 (3,000)2,000 (60.00%)
24,768 17,723 Utilities - Hydro 25,160 3,340 28,500 13.28%
9,149 6,461 Utilities - Natural Gas 15,970 (6,120)9,850 (38.32%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410250 Museum
Current Budget Summary
82
3,088 5,511 Software & Hardware Mtce. Contracts 8,430 3,450 11,880 40.93%
(215) - Hardware Replacements - - - - %
2,614 5,008 Furniture & Fixtures - - - - %
1,466,241 1,175,171 Total Expenditures 1,326,878 107,842 1,434,720 8.13%
Revenues
(332,085)(69,403)Federal Grants (139,100)19,185 (119,915)(13.79%)
(43,075) - Ontario Grants (42,500) - (42,500) - %
(43,800) - Other Agency Grants (25,000)25,000 - (100.00%)
(5,149)(3,612)Gift Shop (11,600)6,600 (5,000)(56.90%)
(461)(443)Snack Bar (2,000)1,000 (1,000)(50.00%)
(117,868)(118,624)Admissions (135,000)(23,000)(158,000)17.04%
(9,384)(12,468)Rentals - Meeting Rooms (11,000) - (11,000) - %
(9,962)(19,776)Museum Programs (12,000) - (12,000) - %
(344)(20,051)Donations (5,000) - (5,000) - %
- - Marketing Sponsors (10,000) - (10,000) - %
(562,128)(244,377) Total Revenues (393,200)28,785 (364,415)(7.32%)
Transfers
- - Total Transfers - - - - %
904,113 930,794 Net Expenditures (Revenues)933,678 136,627 1,070,305 14.63%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410250 Museum
Current Budget Summary
83
Operations Department
Overview
The Operations Department is organized into two divisions, Public Works and
Operations Services.
Operations Services is responsible for Facilities Capital Projects (managing capital
lifecycle replacements for all City facilities, including renovations and new construction
projects), and Energy Management (the City’s Corporate Energy Management Plan that
is the City’s policy for energy efficiency and savings across all City facilities and
operations).
Public Works, consisting of Operations – Administration, Fleet Services, Property
Maintenance, Parks and Roads, is responsible for the repair and maintenance of roads,
winter control operations, maintenance of playgrounds and sports fields, boulevard and
parkland grass cutting, maintaining green space, events support, and managing the
City's municipal fleet.
Operations Department
Public Works Operations Services
Operations
Admin.
Property
Maintenance
Fleet
Services
Parks
Roads
Facilities
Capital
Projects
Energy
Management
Major Capital
Facilities
84
Operations Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Continued development of Facilities Renewal Strategy and related asset
management.
Transition the Road Occupancy Permit process to a digital platform using the
AMANDA Software.
Support other departments in the preparation of grant applications and incentive
opportunities to help offset capital project costs.
Advance the design of the Seaton Recreation Complex & Library, ensuring that
the facility reflects considerations for EDI, Accessibility and Crime Prevention
Through Environmental Design (CPTED) principles.
Investigate opportunities to improve customer service delivery through future
renovations at City Hall, with the intention of consolidating all service delivery in a
more accessible model, all to be located on the ground floor.
Renovate Council Chambers to address age-related audio and visual
deficiencies, improve accessibility and incorporate EDI principles to make it more
functional and welcoming to all.
85
Operations Department
Develop Facilities Constructions Standards in accordance with principles set out
by the 2024 Corporate Energy Management Plan (CEMP), in coordination with
other stakeholder groups and departments.
Implement the recommendations of the 2024 Corporate Energy Management
Plan (CEMP).
Advance the design of the Seaton Recreation Complex & Library as a Net-Zero
Carbon facility.
Complete the full roll out of the Winter Control Brine Program to all arterial and
collector roads.
Leverage use of the City’s new SharePoint platform to enhance coordination with
other departments on major capital projects, and work with Corporate
Communications to provide regular updates to the public on project statuses.
86
Operations Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)*
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 95 102 1 - 103
Reg. Part-Time 3 3 - - 3
Total 98 105 1 - 106
* The above chart excludes contract, students and term employees
The Department is proposing to add one new full-time Maintenance Worker, Parks &
Property position. Growth in Seaton requires one new maintenance worker for 19.1 km
of additional assumed sidewalks and pathways which adds one more route to the
existing sidewalk plow routes. Five new additional parks/village greens are also
expected to come on-line in 2025.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Public Works – Admin. $ 914,571 $ 1,108,567 $ 193,996 21.21%
Property Maintenance 991,370 1,005,057 13,687 1.38%
Fleet Services 2,225,982 2,252,444 26,462 1.19%
Roads 10,021,034 9,976,232 (44,802) (0.45%)
Parks 6,288,927 6,381,279 92,352 1.47%
Operations Services 1,507,468 1,580,529 73,061 4.85%
Major Capital Facilities - - - - %
Total (Net Cost) $21,949,352 $22,304,108 $354,756 1.62%
87
Operations Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $141,413 Increase reflects the cost of one new position
required to support growth within the Parks &
Property section as well as cost of living and
contractual salary increases.
Employee Benefits $34,824 Increase in benefit costs is due in part to the new
position noted above. Additional impacts include the
increase in statutory benefits costs due to enhanced
CPP rates and inflationary increases in group health
benefit costs.
Seminars & Education $12,650 Increase is related to growth within the department
and the training requirements of the Collective
Agreement.
Insurance Premium $25,650 Increase reflects the higher premium renewal cost for
2025.
Consulting &
Professional Services
($65,584) Decrease due to full or partial completion of various
2024 projects, including the Corporate Energy
Management Plan ($55,000) and elimination of the
provision for miscellaneous consulting ($25,000).
This is partially offset by new 2025 projects including
energy audits of $40,000.
Outside Agency
Services
$13,800 Increase reflects increasing parts supplier charges
related to maintenance of the City’s growing fleet.
Winter Control
Maintenance
($100,000) Decrease results from a reduction in the provision for
winter salt based on historical trends.
Repairs & Maintenance
Contracted Services
($55,000) Decrease is due to a reduction in the budget for
playground safety surfacing as the program for safety
surfacing replacement is complete and all
playgrounds are compliant. The reduced budget
submission for 2025 will allow all playgrounds to be
topped up annually to remain compliant.
Engineering Repairs &
Maintenance Contracts
$32,000 Increase is mainly due to the higher cost of
contracted line painting and pavement marking
expected in 2025.
Storm Sewer - Repairs
& Maintenance
($20,000) Decrease in the maintenance hole adjustment repairs
contract to reflect scope change and reduced
spending levels from 2024.
Highway Aids –
Repairs & Maintenance
($15,000) Decrease reflects reduced spending on
miscellaneous signs (including hardware and posts).
88
Operations Department
Account Change Explanation
Engineering Highway
Aids – Repairs &
Maintenance
($15,000) Decrease reflects reduced spending on guiderail
repairs and replacements.
Building Repairs &
Maintenance
$35,860 Increase mainly due to escalating costs associated
with contracted repairs and maintenance for
accessory buildings and clubhouses.
Tree Maintenance $17,500 Increase largely due to one-time costs in 2025 for 25th
Anniversary commemorative tree planting.
Vehicle Repairs &
Maintenance
$46,000 Increase attributed to additional costs for repair and
maintenance of licensed vehicles due to growth.
Gas, Oil, Tires, etc. $37,425 Increase reflects rising fuel costs and additional
diesel, gas, oil changes and tires required due to
growth of the City’s fleet of vehicles and equipment.
Misc. Equipment
Repairs & Maintenance
$10,000 Increase represents increased costs for the repair
and maintenance of fleet equipment and vehicles due
to growth - $10,000.
Grounds Upkeep $37,000 Increase mainly due to phragmite control costs
$40,000, flowers $15,000 and parking lot and sports
courts line painting $8,000, partially offset by a
decrease in maintenance costs for outdoor rinks
($10,000) due to a shorter cold season and
decreases in fencing, topsoil, lumber, signage and
walkway repair provisions ($21,000).
Building Rentals $37,655 Increase represents rental costs for a full year (6
months only in 2024) at 1101 Kingston Road for the
Major Capital Facilities staff.
Miscellaneous
Equipment Rentals
($45,000) Decrease largely due to elimination of vehicle rentals
for trim crews as the necessary vehicles were
purchased in 2024 ($50,000).
Supplies & Tools $15,000 Increase largely reflects the cost of an air
conditioner/machine for maintenance equipment
$10,000.
Utilities – Hydro $10,460 Increase reflects last year’s actual costs as well as
anticipated price increases in 2025.
Software & Hardware
Maintenance Contracts
$14,310 Increase mainly due to the additional Bluebeam and
AutoCad software licensing required for Operations
staff.
Misc. Equipment ($12,910) Decrease largely represents one-time small
equipment replacements completed in 2024.
89
Operations Department
Account Change Explanation
Other Fixed Assets ($10,000) Decrease reflects the completion of the expansion of
roadside garbage cans to Seaton ($25,000), partially
offset by a new provision for replacement garbage
cans $15,000.
Other Expenses ($12,229)
Total Expenditures $195,282
Revenues - (Increase) / Decrease
Rebates & Incentives $40,000 Decrease is due to the elimination of budgeted
revenues for incentives and rebates in 2025 as this
program was discontinued by the Federal
Government.
Netted Revenue $175,200 Decrease is due to an adjustment to the accounting
for internal cross charges for storage.
Other Revenue ($5,000)
Total Revenues $210,200
Transfers - (Increase) / Decrease
Development Charges
Reserve Fund
$33,795 Decrease reflects the completion of the Facilities
Renewal Plan in 2024.
Continuing Studies
Reserve
($41,982) Increase is carry-over funding for various 2024
consulting projects continuing in 2025, including the
designated substance surveys, annual roof structure
review and energy audits and other studies.
Other Reserves ($24,039) Increase reflects additional funding to support the
operational costs associated with the Major Capital
Facilities team ($44,177), offset by a decrease due to
the completion of the Facilities Renewal plan in 2024
$16,271.
Third Party Obligatory
Reserve Fund
($18,500) Increase represents additional third-party funding for
tree replacement ($6,000) and one-time funding for
the 25th Anniversary Commemorative Tree Planting
initiative ($12,500).
Total Transfers ($50,726)
Net Increase $354,756
90
Operations Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics 2022 2023 2024
Fleet Services
Work orders completed - Fire
Services
108 work
orders
141 work
orders
133 work
orders
Work orders completed - other
Departments
808 work
orders
935 work
orders
995 work
orders
Vehicles maintained - cars, trucks,
dump truck, snow ploughs, trailer,
fire truck, tractors
244
(replacement
units yet to be
auctioned)
263
(replacement
units yet to be
auctioned)
309
(replacement
units yet to be
auctioned)
Attachments maintained - wings,
ploughs, salters, ball groomers,
beach groomers, etc.
77 87 91
Small equipment maintained -
mowers, chain saws, trimmers, etc.
418 439 441
Parks
Garbage picked up/disposed 224,760 kg 232,460 kg 245,440 kg
Sidewalk winter control response 18 events 15 events 6 events
Maintains open space 1,940 acres 1,960 acres 1,963 acres
Maintains parks 86 88 93
Maintains playgrounds 63 64 67
Maintains splash pads 3 3 3
Maintains sports fields – soccer,
baseball, artificial turf, cricket pitch
64 fields 64 fields 65 fields
Roads
Roadways maintained 357 km paved
102 km gravel
370 km paved
100 km gravel
381 km paved
100 km gravel
Minimum Maintenance Standards
roadway patrol
7,747 km
(cumulative)
7,891 km
(cumulative)
8,035 km
(cumulative)
Minimum Maintenance Standards
potholes repaired
3,312 potholes 3,462
potholes
3,562
potholes
Winter control response 41 events 43 events 35 events
Road salt used 7,348 tonnes 5,091 tonnes 5,100 tonnes
Road sand used 2,572 tonnes 1,369 tonnes 1,460 tonnes
Road sweepings picked up/disposed 1,280 tonnes 1,320 tonnes 1,300 tonnes
91
Operations Department
Performance Indicators/Statistics 2022 2023 2024
Operations Services
Number of Capital Projects1 71 63 38
Average Value per Project 1 $351,210 $576,167 $853,141
Facility Condition Index (Overall
Portfolio) 2, 3
0.31 0.24 0.27
Total Replacement Cost of Building
Assets 3
$287 million $299 million $319 million
Property Maintenance
Seniors sidewalk clearing program
response/ registrations
12 events /
403
registrants
13 events /
404
registrants
2 events /
429
registrants
1 Includes facility-based capital projects managed by Operations on behalf of other
departments. Excludes carryover projects from previous years.
2 The Facility Condition Index measures the condition of a building by dividing the renewal
backlog by the total Replacement Cost for each facility. A lower number is better, indicating
less of a renewal backlog.
3 As of January 1 of the respective year, based on VFA Facilities database. Excludes buildings
and amenities in parks. Current year dollars are shown for each respective year. 2023 value
includes construction cost inflation from the previous year.
92
Expenditures
8,936,027 8,212,235 Salaries & Wages 10,809,269 141,413 10,950,682 1.31%
380,255 253,006 Overtime 517,000 (6,500)510,500 (1.26%)
2,286,307 2,254,319 Employee Benefits 2,887,028 34,824 2,921,852 1.21%
122,620 76,289 Uniforms 112,625 9,570 122,195 8.50%
1,655 2,686 Conferences 7,700 (100)7,600 (1.30%)
44,246 28,637 Seminars & Education 62,195 12,650 74,845 20.34%
7,100 3,658 Travel 10,800 - 10,800 - %
13,834 3,736 Freight, Express & Cartage 1,800 - 1,800 - %
99 345 Environmental Charges 2,000 - 2,000 - %
27,603 24,362 Cellular Phones 30,320 1,939 32,259 6.40%
24,178 19,712 Telephone & Data 25,300 (350)24,950 (1.38%)
1,600 1,166 Internet 2,020 60 2,080 2.97%
6,285 6,356 Subscriptions & Publications 12,800 (4,200)8,600 (32.81%)
- - Photo, Mapping, Print 18,200 (4,000)14,200 (21.98%)
220,517 256,340 Insurance Premium 256,340 25,650 281,990 10.01%
31,068 19,682 Insurance Deductible 31,110 19,800 50,910 63.65%
174,868 107,640 Consulting & Professional Fees 465,834 (65,584)400,250 (14.08%)
6,271 4,075 Meals, Promotions & General 13,100 (100)13,000 (0.76%)
13,126 11,468 Memberships 18,855 1,130 19,985 5.99%
338,624 248,107 Outside Agency Services 355,700 13,800 369,500 3.88%
712,432 374,646 Winter Control Maintenance 886,000 (100,000)786,000 (11.29%)
473,483 453,845 Repairs & Maintenance Contract Services 680,000 (55,000)625,000 (8.09%)
266,612 44,552 Engineering - Repairs & Maintenance 308,000 32,000 340,000 10.39%
287,593 4,457 Storm Sewer - Repairs & Maitenance 370,000 (20,000)350,000 (5.41%)
510,750 446,611 Repairs & Maintenance Materials 628,000 (8,000)620,000 (1.27%)
85,491 84,159 Highway Aids - Repairs & Maintenance 125,000 (15,000)110,000 (12.00%)
71,069 50,016 Engineering Highway Aids - Repairs & Mtce.120,000 (15,000)105,000 (12.50%)
665,206 250,425 Building - Repairs & Maintenance 759,605 35,860 795,465 4.72%
382,306 280,289 Tree Maintenance 420,000 17,500 437,500 4.17%
17,578 15,598 Lighting - Repairs & Maintenance 30,000 - 30,000 - %
540,137 289,690 Vehicle - Repairs & Maintenance 494,000 46,000 540,000 9.31%
807,489 478,185 Gas, Oil, Tire, Etc.990,595 37,425 1,028,020 3.78%
410,142 320,033 Misc. Equip. - Repairs & Maintenance 394,000 10,000 404,000 2.54%
352,673 177,069 Grounds Upkeep 354,500 37,000 391,500 10.44%
44,253 44,084 Fert. & Lawn Control 55,000 - 55,000 - %
- - Building Rentals 37,655 37,655 75,310 100.00%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Operations Department
Current Budget Summary
93
137,815 86,187 Misc. Equip. Rentals 165,500 (45,000)120,500 (27.19%)
19,538 17,910 Land Rentals 21,696 - 21,696 - %
8,406 8,720 Stationary & Office Supplies 19,900 (4,400)15,500 (22.11%)
5,342 4,503 Forms 6,000 5,000 11,000 83.33%
302,462 150,412 Programs & Event Supplies 746,200 5,000 751,200 0.67%
162,481 95,626 Supplies & Tools 110,500 15,000 125,500 13.57%
48 - Gift Shop/Plaques - - - - %
67,092 62,576 Utilities - Water 94,300 480 94,780 0.51%
215,598 158,394 Utilities - Hydro 221,900 10,460 232,360 4.71%
75,512 55,556 Utilities - Natural Gas 86,800 (100)86,700 (0.12%)
100,339 74,608 Software & Hardware Mtce. Contracts 108,320 14,310 122,630 13.21%
1,477 1,881 Furniture & Fixtures 5,000 (3,000)2,000 (60.00%)
43,107 26,772 Misc. Equipment 46,650 (12,910)33,740 (27.67%)
98,232 58,996 Other Fixed Assets 80,000 (10,000)70,000 (12.50%)
227,472 62,579 Taxes - Tenant 215,000 - 215,000 - %
- 130 Financial Services Charges 1,000 - 1,000 - %
19,728,418 15,712,328 Total Expenditures 24,221,117 195,282 24,416,399 0.81%
Revenues
- (51,005)Federal Grants - - - - %
(383,008)(110,469)Department User Fees (210,000) - (210,000) - %
(115)(23)Vending Machines (500) - (500) - %
(210,696)(313,518)Rentals - User Fees - - - - %
(35,200)(62,830)Memrl Tree/Bench Revenue (35,000)(5,000)(40,000)14.29%
(89,038)(87,738)Other User Fees (165,150) - (165,150) - %
(6,000)(6,000)Municipal Rentals (6,000) - (6,000) - %
(10,702) - Rebates & Incentives (40,000)40,000 - (100.00%)
- (540)Misc. Revenue - - - - %
(119,772) - Cost Recoveries (13,125) - (13,125) - %
(313,165)(75,683)Netted Revenue (361,200)175,200 (186,000)(48.50%)
(1,167,696)(707,806) Total Revenues (830,975)210,200 (620,775)(25.30%)
Transfers
(18,775) - Transfer to/(from) DC Oblg RF (33,795)33,795 - (100.00%)
55,977 - Transfer to(from) Cntg Sty Res.(127,268)(41,982)(169,250)32.99%
(204,282) - Transfer to(from) Reserve (1,249,727)(24,039)(1,273,766)1.92%
(30,000) - Transfer to (from) Oblig RF (30,000)(18,500)(48,500)61.67%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Operations Department
Current Budget Summary
94
(197,080) - Total Transfers (1,440,790)(50,726)(1,491,516)3.52%
18,363,642 15,004,522 Net Expenditures (Revenues)21,949,352 354,756 22,304,108 1.62%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Operations Department
Current Budget Summary
95
Expenditures
290,142 200,585 Salaries & Wages 333,295 4,236 337,531 1.27%
327 844 Overtime 4,000 (2,000)2,000 (50.00%)
113,991 88,223 Employee Benefits 95,701 4,700 100,401 4.91%
1,506 222 Uniforms 1,500 - 1,500 - %
845 - Seminars & Education 2,150 420 2,570 19.53%
- - Travel 250 - 250 - %
1,396 392 Freight, Express & Cartage - - - - %
1,328 740 Cellular Phones - - - - %
5,991 11,183 Telephone & Data 3,500 (310)3,190 (8.86%)
446 321 Internet 455 15 470 3.30%
6,285 6,285 Subscriptions & Publications 12,200 (5,000)7,200 (40.98%)
21,901 25,185 Insurance Premium 25,185 2,515 27,700 9.99%
- 250 Insurance Deductible 2,300 4,950 7,250 215.22%
- - Consulting & Professional Fees 2,000 (2,000) - (100.00%)
1,453 561 Meals, Promotions & General 5,000 - 5,000 - %
- - Memberships 250 - 250 - %
5,830 2,716 Outside Agency Services 5,500 300 5,800 5.45%
306,875 180,578 Building - Repairs & Maintenance 348,015 (2,650)345,365 (0.76%)
107 - Gas, Oil, Tire, Etc. - - - - %
2,197 889 Misc. Equip. - Repairs & Maintenance 9,000 - 9,000 - %
- 22 Grounds Upkeep - - - - %
5,898 4,810 Stationary & Office Supplies 12,000 (4,000)8,000 (33.33%)
3,978 - Supplies & Tools - - - - %
10,444 9,333 Utilities - Water 11,400 900 12,300 7.89%
126,636 89,593 Utilities - Hydro 128,100 12,590 140,690 9.83%
75,512 55,556 Utilities - Natural Gas 86,800 (100)86,700 (0.12%)
5,610 1,679 Software & Hardware Mtce. Contracts 14,070 (1,170)12,900 (8.32%)
1,203 1,730 Furniture & Fixtures 2,000 - 2,000 - %
- 130 Financial Services Charges 1,000 - 1,000 - %
989,901 681,827 Total Expenditures 1,105,671 13,396 1,119,067 1.21%
Revenues
(521)(1,529)Department User Fees (10,000) - (10,000) - %
(115)(23)Vending Machines (500) - (500) - %
- (540)Misc. Revenue - - - - %
(193,000) - Netted Revenue (180,600)180,600 - (100.00%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410300 Public Works - Administration
Current Budget Summary
96
(193,636)(2,092) Total Revenues (191,100)180,600 (10,500)(94.51%)
Transfers
- - Total Transfers - - - - %
796,265 679,735 Net Expenditures (Revenues)914,571 193,996 1,108,567 21.21%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410300 Public Works - Administration
Current Budget Summary
97
Expenditures
458,164 408,948 Salaries & Wages 469,996 2,122 472,118 0.45%
20,163 16,689 Overtime 30,000 - 30,000 - %
102,134 95,923 Employee Benefits 123,453 (360)123,093 (0.29%)
5,745 748 Uniforms 3,200 1,800 5,000 56.25%
- 1,211 Seminars & Education 1,510 - 1,510 - %
224 - Travel - - - - %
171 359 Freight, Express & Cartage - - - - %
2,897 2,745 Cellular Phones 3,660 - 3,660 - %
310 221 Telephone & Data 300 20 320 6.67%
38 29 Internet 40 - 40 - %
4,631 5,325 Insurance Premium 5,325 535 5,860 10.05%
1,737 - Insurance Deductible - 4,950 4,950 - %
29,750 2,946 Consulting & Professional Fees 56,505 3,640 60,145 6.44%
51 50 Meals, Promotions & General 200 - 200 - %
9,573 8,209 Outside Agency Services 8,000 - 8,000 - %
- 2,196 Building - Repairs & Maintenance - - - - %
144,296 6,812 Tree Maintenance 20,000 - 20,000 - %
17,578 15,598 Lighting - Repairs & Maintenance 30,000 - 30,000 - %
29,232 11,719 Vehicle - Repairs & Maintenance 12,000 3,000 15,000 25.00%
50,431 30,319 Gas, Oil, Tire, Etc.53,745 4,765 58,510 8.87%
93,662 84,336 Misc. Equip. - Repairs & Maintenance 90,000 5,000 95,000 5.56%
114,647 3,211 Grounds Upkeep 70,000 - 70,000 - %
24,135 4,201 Misc. Equip. Rentals 28,000 - 28,000 - %
19,538 17,910 Land Rentals 21,696 - 21,696 - %
233,498 101,645 Programs & Event Supplies 673,200 - 673,200 - %
2,997 502 Supplies & Tools 5,000 - 5,000 - %
554 - Software & Hardware Mtce. Contracts 530 180 710 33.96%
5,190 6,310 Misc. Equipment 7,215 1,675 8,890 23.22%
24,618 27,609 Other Fixed Assets 30,000 (10,000)20,000 (33.33%)
- - Taxes - Tenant 2,500 - 2,500 - %
1,395,964 855,771 Total Expenditures 1,746,075 17,327 1,763,402 0.99%
Revenues
(39,802)(35,282)Other User Fees (90,150) - (90,150) - %
(39,802)(35,282) Total Revenues (90,150) - (90,150) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410305 Property Maintenance
Current Budget Summary
98
Transfers
29,133 - Transfer to(from) Cntg Sty Res.(56,505)(3,640)(60,145)6.44%
(202,209) - Transfer to(from) Reserve (608,050) - (608,050) - %
(15,000) - Transfer to (from) Oblig RF - - - - %
(188,076) - Total Transfers (664,555)(3,640)(668,195)0.55%
1,168,086 820,489 Net Expenditures (Revenues)991,370 13,687 1,005,057 1.38%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410305 Property Maintenance
Current Budget Summary
99
Expenditures
1,244,997 1,042,110 Salaries & Wages 1,468,981 375 1,469,356 0.03%
40,366 26,455 Overtime 50,000 - 50,000 - %
322,369 304,306 Employee Benefits 435,231 (11,783)423,448 (2.71%)
28,230 22,518 Uniforms 29,560 2,440 32,000 8.25%
10,190 1,505 Seminars & Education 18,470 9,680 28,150 52.41%
2,040 50 Travel 550 - 550 - %
2,933 2,133 Freight, Express & Cartage 1,800 - 1,800 - %
156 277 Environmental Charges 2,000 - 2,000 - %
1,333 1,160 Cellular Phones 2,400 565 2,965 23.54%
10,531 2,849 Telephone & Data 14,300 (930)13,370 (6.50%)
297 234 Internet 305 5 310 1.64%
- 71 Subscriptions & Publications 200 - 200 - %
5,555 6,390 Insurance Premium 6,390 640 7,030 10.02%
342 228 Meals, Promotions & General 1,000 - 1,000 - %
1,268 926 Memberships 1,225 - 1,225 - %
217,865 165,082 Outside Agency Services 225,500 12,500 238,000 5.54%
1,781 1,299 Building - Repairs & Maintenance 5,000 - 5,000 - %
7,853 5,958 Vehicle - Repairs & Maintenance 8,000 1,000 9,000 12.50%
16,228 4,566 Gas, Oil, Tire, Etc.21,220 1,780 23,000 8.39%
6,576 2,716 Misc. Equip. - Repairs & Maintenance 5,000 - 5,000 - %
2,307 - Misc. Equip. Rentals 500 - 500 - %
- 548 Stationary & Office Supplies - - - - %
5,342 4,503 Forms 6,000 5,000 11,000 83.33%
105,809 60,341 Supplies & Tools 80,000 10,000 90,000 12.50%
21,446 25,059 Software & Hardware Mtce. Contracts 20,950 590 21,540 2.82%
600 - Misc. Equipment 2,000 - 2,000 - %
2,056,414 1,681,284 Total Expenditures 2,406,582 31,862 2,438,444 1.32%
Revenues
(120,165)(75,683)Netted Revenue (180,600)(5,400)(186,000)2.99%
(120,165)(75,683) Total Revenues (180,600)(5,400)(186,000)2.99%
Transfers
- - Total Transfers - - - - %
1,936,249 1,605,601 Net Expenditures (Revenues)2,225,982 26,462 2,252,444 1.19%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410310 Fleet Services
Current Budget Summary
100
Expenditures
3,379,082 2,967,834 Salaries & Wages 3,999,848 (18,257)3,981,591 (0.46%)
225,003 148,288 Overtime 315,000 - 315,000 - %
895,973 862,496 Employee Benefits 1,096,676 (2,830)1,093,846 (0.26%)
44,625 24,685 Uniforms 40,105 3,485 43,590 8.69%
1,360 - Conferences - - - - %
15,098 14,457 Seminars & Education 19,000 2,000 21,000 10.53%
752 209 Travel 500 - 500 - %
1,314 164 Freight, Express & Cartage - - - - %
- 68 Environmental Charges - - - - %
6,145 5,647 Cellular Phones 10,200 - 10,200 - %
3,009 1,981 Telephone & Data 2,900 (350)2,550 (12.07%)
372 262 Internet 340 10 350 2.94%
- - Subscriptions & Publications 200 - 200 - %
166,045 190,950 Insurance Premium 190,950 19,100 210,050 10.00%
27,542 16,959 Insurance Deductible 23,000 4,950 27,950 21.52%
- 399 Consulting & Professional Fees 15,000 - 15,000 - %
2,718 1,950 Meals, Promotions & General 4,000 - 4,000 - %
5,471 5,368 Memberships 4,240 - 4,240 - %
52,425 35,113 Outside Agency Services 69,500 - 69,500 - %
712,432 374,646 Winter Control Maintenance 886,000 (100,000)786,000 (11.29%)
291,945 279,226 Repairs & Maintenance Contract Services 393,000 - 393,000 - %
266,612 44,552 Engineering - Repairs & Maintenance 308,000 32,000 340,000 10.39%
287,593 4,457 Storm Sewer - Repairs & Maitenance 370,000 (20,000)350,000 (5.41%)
461,733 398,265 Repairs & Maintenance Materials 570,000 - 570,000 - %
84,275 83,854 Highway Aids - Repairs & Maintenance 125,000 (15,000)110,000 (12.00%)
71,069 50,016 Engineering Highway Aids - Repairs & Mtce.120,000 (15,000)105,000 (12.50%)
149,282 458 Building - Repairs & Maintenance 139,500 4,200 143,700 3.01%
156,988 228,875 Tree Maintenance 315,000 - 315,000 - %
391,252 206,918 Vehicle - Repairs & Maintenance 380,000 20,000 400,000 5.26%
533,294 291,978 Gas, Oil, Tire, Etc.640,150 32,520 672,670 5.08%
218,549 170,088 Misc. Equip. - Repairs & Maintenance 200,000 - 200,000 - %
- 14 Grounds Upkeep - - - - %
51,368 24,967 Misc. Equip. Rentals 35,000 5,000 40,000 14.29%
47,056 33,045 Supplies & Tools 20,000 5,000 25,000 25.00%
48 - Gift Shop/Plaques - - - - %
- - Utilities - Water 14,500 (500)14,000 (3.45%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410315 Roads
Current Budget Summary
101
18,422 2,035 Software & Hardware Mtce. Contracts 6,550 1,870 8,420 28.55%
7,891 340 Misc. Equipment 10,000 - 10,000 - %
8,576,743 6,470,564 Total Expenditures 10,324,159 (41,802)10,282,357 (0.40%)
Revenues
- (9,274)Federal Grants - - - - %
(382,487)(108,940)Department User Fees (200,000) - (200,000) - %
(49,236)(52,456)Other User Fees (75,000) - (75,000) - %
(119,772) - Cost Recoveries (13,125) - (13,125) - %
(551,495)(170,670) Total Revenues (288,125) - (288,125) - %
Transfers
- - Transfer to (from) Oblig RF (15,000)(3,000)(18,000)20.00%
- - Total Transfers (15,000)(3,000)(18,000)20.00%
8,025,248 6,299,894 Net Expenditures (Revenues)10,021,034 (44,802)9,976,232 (0.45%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410315 Roads
Current Budget Summary
102
Expenditures
2,799,338 2,639,311 Salaries & Wages 3,189,790 84,952 3,274,742 2.66%
88,810 59,365 Overtime 108,000 (4,500)103,500 (4.17%)
640,714 624,787 Employee Benefits 764,027 20,245 784,272 2.65%
42,005 27,172 Uniforms 31,500 1,500 33,000 4.76%
10,335 9,775 Seminars & Education 11,565 2,750 14,315 23.78%
459 253 Travel 500 - 500 - %
8,020 688 Freight, Express & Cartage - - - - %
(57) - Environmental Charges - - - - %
12,044 9,589 Cellular Phones 8,000 3,200 11,200 40.00%
2,224 1,765 Telephone & Data 2,400 (70)2,330 (2.92%)
186 146 Internet 530 20 550 3.77%
- - Photo, Mapping, Print 200 - 200 - %
19,635 22,580 Insurance Premium 22,580 2,260 24,840 10.01%
1,789 2,473 Insurance Deductible 5,810 4,950 10,760 85.20%
5,528 - Consulting & Professional Fees 12,380 (460)11,920 (3.72%)
1,074 539 Meals, Promotions & General 1,100 200 1,300 18.18%
2,273 1,235 Memberships 2,840 450 3,290 15.85%
52,931 36,987 Outside Agency Services 47,200 1,000 48,200 2.12%
181,538 174,619 Repairs & Maintenance Contract Services 287,000 (55,000)232,000 (19.16%)
49,017 48,346 Repairs & Maintenance Materials 58,000 (8,000)50,000 (13.79%)
1,216 305 Highway Aids - Repairs & Maintenance - - - - %
207,268 65,894 Building - Repairs & Maintenance 267,090 34,310 301,400 12.85%
81,022 44,602 Tree Maintenance 85,000 17,500 102,500 20.59%
111,800 65,095 Vehicle - Repairs & Maintenance 94,000 22,000 116,000 23.40%
207,429 151,322 Gas, Oil, Tire, Etc.275,480 (1,640)273,840 (0.60%)
89,158 62,004 Misc. Equip. - Repairs & Maintenance 90,000 5,000 95,000 5.56%
238,026 173,822 Grounds Upkeep 284,500 37,000 321,500 13.01%
44,253 44,084 Fert. & Lawn Control 55,000 - 55,000 - %
60,005 57,019 Misc. Equip. Rentals 102,000 (50,000)52,000 (49.02%)
254 31 Stationary & Office Supplies - - - - %
68,964 48,767 Programs & Event Supplies 73,000 5,000 78,000 6.85%
2,641 1,738 Supplies & Tools 5,000 - 5,000 - %
56,648 53,243 Utilities - Water 68,400 80 68,480 0.12%
88,962 68,801 Utilities - Hydro 93,800 (2,130)91,670 (2.27%)
16,302 6,011 Software & Hardware Mtce. Contracts 9,680 1,360 11,040 14.05%
274 - Furniture & Fixtures - - - - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410320 Parks
Current Budget Summary
103
29,426 20,122 Misc. Equipment 27,435 (14,585)12,850 (53.16%)
73,614 31,387 Other Fixed Assets 50,000 - 50,000 - %
227,472 62,579 Taxes - Tenant 212,500 - 212,500 - %
5,522,597 4,616,456 Total Expenditures 6,346,307 107,392 6,453,699 1.69%
Revenues
- (41,731)Federal Grants - - - - %
(210,696)(313,518)Rentals - User Fees - - - - %
(35,200)(62,830)Memrl Tree/Bench Revenue (35,000)(5,000)(40,000)14.29%
(245,896)(418,079) Total Revenues (35,000)(5,000)(40,000)14.29%
Transfers
(4,215) - Transfer to(from) Cntg Sty Res.(7,380)5,460 (1,920)(73.98%)
(15,000) - Transfer to (from) Oblig RF (15,000)(15,500)(30,500)103.33%
(19,215) - Total Transfers (22,380)(10,040)(32,420)44.86%
5,257,486 4,198,377 Net Expenditures (Revenues)6,288,927 92,352 6,381,279 1.47%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410320 Parks
Current Budget Summary
104
Expenditures
764,304 761,094 Salaries & Wages 952,227 53,186 1,005,413 5.59%
5,586 1,365 Overtime 5,000 - 5,000 - %
211,126 224,845 Employee Benefits 270,386 19,516 289,902 7.22%
509 611 Uniforms 5,185 5 5,190 0.10%
295 1,618 Conferences 4,700 100 4,800 2.13%
7,778 1,475 Seminars & Education 5,500 (2,200)3,300 (40.00%)
3,625 2,398 Travel 6,000 - 6,000 - %
3,856 2,680 Cellular Phones 3,240 (86)3,154 (2.65%)
2,113 1,713 Telephone & Data 1,900 330 2,230 17.37%
261 174 Internet 350 10 360 2.86%
- - Subscriptions & Publications 200 800 1,000 400.00%
- - Photo, Mapping, Print 9,000 (4,000)5,000 (44.44%)
2,750 3,160 Insurance Premium 3,160 320 3,480 10.13%
139,590 104,295 Consulting & Professional Fees 329,949 (41,764)288,185 (12.66%)
633 180 Meals, Promotions & General 800 (300)500 (37.50%)
4,114 2,938 Memberships 6,800 930 7,730 13.68%
2,254 3,167 Stationary & Office Supplies 4,900 (400)4,500 (8.16%)
38,005 39,304 Software & Hardware Mtce. Contracts 54,620 3,350 57,970 6.13%
- 151 Furniture & Fixtures 3,000 (3,000) - (100.00%)
1,186,799 1,151,168 Total Expenditures 1,666,917 26,797 1,693,714 1.61%
Revenues
(6,000)(6,000)Municipal Rentals (6,000) - (6,000) - %
(10,702) - Rebates & Incentives (40,000)40,000 - (100.00%)
(16,702)(6,000) Total Revenues (46,000)40,000 (6,000)(86.96%)
Transfers
(18,775) - Transfer to/(from) DC Oblg RF (33,795)33,795 - (100.00%)
31,059 - Transfer to(from) Cntg Sty Res.(63,383)(43,802)(107,185)69.11%
(2,073) - Transfer to(from) Reserve (16,271)16,271 - (100.00%)
10,211 - Total Transfers (113,449)6,264 (107,185)(5.52%)
1,180,308 1,145,168 Net Expenditures (Revenues)1,507,468 73,061 1,580,529 4.85%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410325 Operations Services
Current Budget Summary
105
Expenditures
- 192,353 Salaries & Wages 395,132 14,799 409,931 3.75%
- - Overtime 5,000 - 5,000 - %
- 53,739 Employee Benefits 101,554 5,336 106,890 5.25%
- 333 Uniforms 1,575 340 1,915 21.59%
- 1,068 Conferences 3,000 (200)2,800 (6.67%)
- 214 Seminars & Education 4,000 - 4,000 - %
- 748 Travel 3,000 - 3,000 - %
- 1,801 Cellular Phones 2,820 (1,740)1,080 (61.70%)
- - Telephone & Data - 960 960 - %
- - Photo, Mapping, Print 9,000 - 9,000 - %
- 2,750 Insurance Premium 2,750 280 3,030 10.18%
- - Consulting & Professional Fees 50,000 (25,000)25,000 (50.00%)
- 567 Meals, Promotions & General 1,000 - 1,000 - %
- 1,001 Memberships 3,500 (250)3,250 (7.14%)
- - Building Rentals 37,655 37,655 75,310 100.00%
- 164 Stationary & Office Supplies 3,000 - 3,000 - %
- - Supplies & Tools 500 - 500 - %
- 520 Software & Hardware Mtce. Contracts 1,920 8,130 10,050 423.44%
- 255,258 Total Expenditures 625,406 40,310 665,716 6.45%
Revenues
- - Total Revenues - - - - %
Transfers
- - Transfer to(from) Reserve (625,406)(40,310)(665,716)6.45%
- - Total Transfers (625,406)(40,310)(665,716)6.45%
- 255,258 Net Expenditures (Revenues) - - - - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410330 Major Capital Facilities
Current Budget Summary
106
Corporate Services Department
Overview
The Corporate Services Department supports the City's ongoing operations by providing
legal, legislative, municipal law enforcement and information technology services to
Council and to all City Departments.
* Includes Clerks Office, Records Management & Elections and Print Shop/Mail Room
^ Includes By-law Enforcement Services and Animal Services
Corporate Services
Department
Corporate
Security
Information
Technology
Legal
Services
Legislative
Services*
Municipal
Law
Enforcement^
107
Corporate Services Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Train staff on revised Record Retention By-law and Municipal Freedom of
Information and Protection of Privacy Act processes.
Work towards licensing and regulation of Short-Term Rentals.
Implement new training programs to help staff learn new customer service
systems, enhancing their skills and improving services to better meet community
expectations.
Enhance data governance practices to ensure compliance with privacy
regulations and data security, fostering trust and transparency with residents.
Develop a customer relationship management system as part of the Digital
Strategy to foster enhanced resident engagement and drive innovative service
solutions.
Explore options to leverage eCommerce solutions to facilitate online
transactions, supporting local businesses and enhancing service convenience for
residents.
Strengthen cybersecurity by implementing comprehensive staff training and
rigorous software evaluation processes, ensuring data security and compliance
while enabling quick responses to emerging threats.
Continue to apply for and obtain Federal, and Provincial grants to help offset
costs for summer Municipal Law Enforcement Services (MLES), and Pickering
Animal Services staffing.
108
Corporate Services Department
Continue to offer satellite adoption centres to create volunteer opportunities and
provide residents access to adopt animals.
Commence design of the new Animal Shelter.
Implement Short Term Rental Licensing to ensure properties are safe and
address community complaints.
Subject to Council approval, MLES will work with Engineering Services to
develop and introduce e-scooter shared services.
Utilize new technologies to improve customer service access and
responsiveness, ensuring all residents feel supported and included.
Complete the implementation of a property tax portal, which is currently in
development, for residents to access their property tax financial information
securely.
Enhance cybersecurity by implementing comprehensive staff training,
strengthening software evaluation processes, and conducting regular risk
assessments.
Continue to administer the City’s Corporate Security Program to ensure the
safety of residents, staff, Councillors and visitors to City facilities.
Work towards having licence and permit applications for Municipal Law
Enforcement placed on PRISIM to allow for easier processing and review.
Host information booths at City Events, including Farmers Market to help with
waterfront parking permits, changes to by-laws (including boulevard parking, tree
protection, signs, etc.) and educate on responsible pet ownership and the
adoption process for animals.
Implement omnichannel communication systems to integrate chat, social media,
email, and in-person interactions, promoting seamless and efficient service
delivery.
Continue deployment of advanced digital tools for hybrid work environments,
including cloud-based collaboration platforms and secure remote access
solutions, to support effective team collaboration.
109
Corporate Services Department
Digitize MLES Field Services operations with mobile solutions that enable current
data collection and reporting, enhancing efficiency and responsiveness in service
delivery.
Enhance incident preparedness and response through Cybersecurity Tabletop
Exercises and Disaster Recovery Simulations, ensuring swift and organized
reactions to potential cyber threats.
Implement an enterprise backup solution that ensures the ability to recover data
and processes in the event of a cyberattack, enhancing overall resilience and
security.
Continue to work with other municipalities, Region of Durham and any other
organizations (AGCO, DRPS, OPGT, MNR, TRCA, Metrolinx, etc.) to discuss
and address community issues and collaborate on solutions.
Collaborate with external partners to enhance the City's technology, innovation,
and cybersecurity practices, fostering more resilient community infrastructure.
110
Corporate Services Department
Implement website enhancements to improve the City’s online experience,
providing residents with easier access to information and services.
Launch of first public meetings through eScribe.
Lead efforts to promote Municipal Election Process in 2025 planned for 2026.
Introduce public education and information regarding enforcement related
matters.
Implement an integrated Work Order Management system to streamline service
request processes, improving communication between departments and
residents.
Enhancing the Corporate Intranet using SharePoint Online as part of the
Workplace Modernization Initiative, enabling staff to access vital information.
111
Corporate Services Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Transfers Total
Full-Time 49 53 2 1 56
Reg. Part-
Time
7 8 - - 8
Total 56 61 2 1 64
The Department is proposing the following staffing changes in 2025:
One new full-time Manager, Corporate Applications position. This position will
advance the City’s digital transformation and ensure the alignment and
governance of GIS, Corporate Application Development and Support efforts. This
role will provide strategic oversight, facilitating the integration and optimization of
the City’s digital services.
One new full-time Senior Microsoft 365 Systems Administrator position. This
position will maintain the security, reliability, and efficiency of the City's IT
infrastructure.
One new full-time Supervisor, Safety, Security & Well-Being transferred from the
Community Services Department.
112
Corporate Services Department
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Legal Services $ 472,650 $ 800,773 $ 328,123 69.42%
Information Technology 4,184,112 4,783,511 599,399 14.33%
Clerk’s Office 507,013 360,044 (146,969) (28.99%)
Records Mgmt. & Elections 196,625 190,042 (6,583) (3.35%)
Print Shop/Mail Room 583,123 609,344 26,221 4.50%
By-Law Enforcement 53,744 11,037 (42,707) (79.46%)
Animal Services 629,712 677,889 48,177 7.65%
Total (Net Cost) $6,626,979 $7,432,640 $805,661 12.16%
113
Corporate Services Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $491,647 Increase is mainly due to the addition of two new staff
positions: one full-time Manager, Corporate
Applications position and one full-time Senior
Microsoft 365 Systems Administrator position and the
transfer of the Supervisor, Safety, Security & Well-
Being position from the Community Services
Department.
Overtime $34,750 Increase is largely due to the need to have municipal
law enforcement officers cover special events, snow
clearing ticketing and other issues $11,000, as well
as additional support required for the Information
Technology Division related to onsite support for
Council meetings and service level support $17,000.
Employee Benefits $186,756 Increase relates to benefit costs associated with new
staff positions described above. Additional impacts
include the increase in statutory benefits costs due to
enhanced CPP rates and inflationary increases in
group health benefit costs.
Seminars & Education ($14,650) Decrease is due to budgetary constraints.
Postage $14,000 Increase is due to higher corporate-wide postage
costs and provision for expected postage price
increase in 2025.
Legal Services
Expense
$10,000 Increase is for court filing fees and transcript costs for
litigation matters.
Consulting &
Professional Services
($50,745) Decrease is largely due to the transfer of Integrity
Commissioner fees to the Council Support cost centre
($60,000), and completion of Frenchman’s Bay legal
review ($43,675), partially offset by additional
consulting support required for various Information
Technology projects including Corporate Systems
Integration, Annual Security Assessment and Incident
Response Testing $51,930.
Outside Agency
Services
$213,100 Increase is mainly due to the transfer of contracted
security and pay duty police costs from the
Community Services Department $197,100 and one-
time costs for expanded veterinary services and
adoption resources related to a 2025 grant
application (subject to grant approval) $20,100.
114
Corporate Services Department
Account Change Explanation
Buildings – Repairs &
Maintenance
$33,100 Increase is due to new internal charges for janitorial
services and cleaning supplies at the satellite location
where IT staff are located.
Supplies & Tools $11,400 Increase in the provision for various sheltering
supplies $13,400 partially offset by a net decrease in
one-time costs for expanded sheltering supplies
related to grant applications.
Software & Hardware
Maintenance Contracts
$304,050 Increase is mainly due to cost increases and
expanded licensing needs related to existing
enterprise software requirements $193,480, Municipal
Voting Services for the 2026 election (funded from
the election reserve) $100,000, and the transfer of
Security Incident Reporting costs from the Community
Services Department $36,000.
Hardware
Replacements
($19,200) Decrease is largely due one-time purchases of
telephones and licensing for staff completed in 2024
($12,000) and deferral of some network switch
replacements to 2026 ($8,000).
Furniture & Fixtures $10,000 Increase relates to the need to create new
workspaces for the two new departmental staff
positions being added in 2025.
Misc. Equipment ($56,300) Decrease reflects net change in departmental IT
requirements and one-time equipment purchases for
new staff.
Parking – Ministry of
Transportation
($35,000) Decrease in expected administrative fees for
attaching outstanding parking fines to a driver’s
license renewal due to a reduction in the number of
unpaid tickets processed by the Ministry for plate
denial.
Other Expenses $12,003
Total Expenditures $1,144,911
Revenues - (Increase) / Decrease
Other Agency Grants ($15,000) Increase is due a higher value of one-time grants
being applied for in 2025 as compared to those
received for Animal Services in 2024 (subject to grant
approvals).
115
Corporate Services Department
Account Change Explanation
Department User Fees $52,450 Decrease reflects adjustment in revenues for legal
services $90,000 to reflect 2024 actuals, offset by an
increase in expected revenues for marriage
ceremonies and FOI requests ($27,000) and animal
adoptions and impound fees ($10,550) based on
historical trends and 2025 rate increases.
Licenses & Permits ($236,000) Increase reflects additional revenue from personal
transportation company trips ($60,000), lottery and
bingo licenses ($125,000), marriage licenses
($25,000) and expected new short-term rental
licensing revenues ($35,000 – subject to Council
approval).
Other Revenues ($12,250)
Total Revenues ($210,800)
Transfers - (Increase) / Decrease
Continuing Studies
Reserve
($4,255) Increase relates to funding for 2024 studies
continuing into 2025.
Other Reserves ($124,195) Increase is mainly due to new reserve funding for
Municipal Voting Services for the 2026 election
($100,000), data statistics and consulting services for
the 2026 election ($5,000) and for departmental IT
requests from the Community Services Department
($14,000).
Total Transfers ($128,450)
Net Increase $805,661
116
Corporate Services Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics
2022 2023 2024
Information Technology
Service Support Requests 6,723 7,906 9,273
Staff connection - remote staff
connections
268 289 300
Employees trained in information
security awareness
561 586 656
Systems Availability 99.1% 99.6% 99.3%
Projects Completed 47 35 33
Legislative Services
Committee & Council Meetings 661 88 58
Burial Permits Issued 1,109 992 706
Marriage Licenses Issued 879 876 611
Freedom of Information Requests 36 56 50
Legal Services
Development-related Agreements 20 19 11
Instruments Registered in Teraview
(Land Registry Office) 101 73 76
Enforcement Services 2
Parking Tickets Issued 31,753 33,612 32,194
Parking Fine Revenue 3 $1,448,700 $1,398,000 $1,100,665
By-law Violations Requests for
Service
1,667 1,672 1,259
Parking Enforcement Requests for
Service
1,336 1,448 1,056
Animal Services Requests for
Service
779 1,040 659
Animals Sheltered (cats/dogs/small
animals)
425 427 363
Animals Adopted 280 297 230
Lost pets found and returned 100 89 147
1 2022 Council/Committee Meetings ended at the end of September due to the
Municipal Election – no meetings were held for the months of October and November,
except for the Inaugural Meeting of Council.
2 All Enforcement Services statistics presented for 2024 are year-to-date results, as of
September 1, 2024.
3 Revenues are subject to increase per MTO reconciliation.
117
Expenditures
4,472,477 4,077,507 Salaries & Wages 5,198,698 491,647 5,690,345 9.46%
134,074 115,035 Overtime 117,750 34,750 152,500 29.51%
1,068,350 1,126,879 Employee Benefits 1,378,824 186,756 1,565,580 13.54%
12 - Employee Recognition - - - - %
17,859 18,207 Uniforms 25,600 (5,000)20,600 (19.53%)
6,354 7,535 Conferences 8,000 (8,000) - (100.00%)
41,573 38,265 Seminars & Education 73,400 (14,650)58,750 (19.96%)
13,469 22,705 Corporate Training 22,000 4,000 26,000 18.18%
3,014 2,548 Travel 4,600 1,850 6,450 40.22%
160,479 166,468 Postage 156,000 14,000 170,000 8.97%
3,198 3,643 Freight, Express & Cartage 4,500 2,500 7,000 55.56%
25,557 22,475 Cellular Phones 30,160 4,200 34,360 13.93%
23,089 21,734 Telephone & Data 28,600 310 28,910 1.08%
1,560 1,636 Internet 2,140 80 2,220 3.74%
997 881 Advertising 2,300 (400)1,900 (17.39%)
9,061 9,663 Subscriptions & Publications 10,710 (650)10,060 (6.07%)
12,614 14,055 Legal Services Expense 12,000 10,000 22,000 83.33%
66,934 70,996 Insurance Premium 70,996 7,104 78,100 10.01%
- - Insurance Deductible 2,300 4,950 7,250 215.22%
349,658 187,809 Consulting & Professional Fees 339,675 (50,745)288,930 (14.94%)
20,419 2,496 Meals, Promotions & General 5,700 - 5,700 - %
4,438 7,252 Memberships 10,420 3,960 14,380 38.00%
230,718 172,812 Outside Agency Services 239,300 213,100 452,400 89.05%
11,683 11,186 Building - Repairs & Maintenance 10,360 33,100 43,460 319.50%
16,796 12,016 Vehicle - Repairs & Maintenance 12,800 - 12,800 - %
36,541 26,053 Gas, Oil, Tire, Etc.43,071 2,309 45,380 5.36%
27,707 11,109 Misc. Equip. - Repairs & Maintenance 42,300 (9,000)33,300 (21.28%)
15,771 14,791 Building Rentals 17,780 670 18,450 3.77%
16 - Misc. Equip. Rentals - - - - %
11,304 8,952 Stationary & Office Supplies 12,400 100 12,500 0.81%
6,465 9,980 Forms 10,000 - 10,000 - %
842 10,401 Programs & Event Supplies 6,000 6,000 12,000 100.00%
227,806 204,092 Supplies & Tools 256,100 11,400 267,500 4.45%
524 709 Utilities - Water 3,300 (2,390)910 (72.42%)
9,558 8,072 Utilities - Hydro 9,700 1,190 10,890 12.27%
946 1,875 Utilities - Natural Gas 5,180 (1,970)3,210 (38.03%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Corporate Services Department
Current Budget Summary
118
5,510 2,443 Utilities - Oil 6,660 (810)5,850 (12.16%)
850,164 1,044,429 Software & Hardware Mtce. Contracts 1,284,245 304,050 1,588,295 23.68%
118,020 14,742 System & Software Upgrade 63,750 - 63,750 - %
67,543 93,144 Hardware Replacements 110,000 (19,200)90,800 (17.45%)
559 - Furniture & Fixtures - 10,000 10,000 - %
268,273 103,444 Misc. Equipment 225,000 (56,300)168,700 (25.02%)
26,495 5,429 Parking MOT 75,000 (35,000)40,000 (46.67%)
- 10,805 Livestock Killed 500 1,000 1,500 200.00%
8,917 6,717 Financial Services Charges 8,600 - 8,600 - %
(648)(34)Exchange Rate - Gain or Loss - - - - %
8,376,696 7,690,956 Total Expenditures 9,946,419 1,144,911 11,091,330 11.51%
Revenues
- (20,121)Federal Grants (18,900) - (18,900) - %
(278,994) - Ontario Grants (500)(1,000)(1,500)200.00%
(25,000)(35,000)Other Agency Grants (35,000)(15,000)(50,000)42.86%
(639,596)(529,985)Department User Fees (668,700)52,450 (616,250)(7.84%)
(450)(834)Event Vendor Fees (450)(150)(600)33.33%
(74,762)(63,313)Other User Fees (80,000)(2,000)(82,000)2.50%
(818,469)(547,737)Licences & Permits (643,300)(236,000)(879,300)36.69%
(1,522,955)(1,364,784)Fines & Charges (1,680,000)(600)(1,680,600)0.04%
(16,133)(5,692)Donations (1,500)(1,500)(3,000)100.00%
(2,000)(6,000)Sponsorships (3,000)(2,000)(5,000)66.67%
(18,750)(16,000)Marketing Sponsors (10,000)(5,000)(15,000)50.00%
(3,397,109)(2,589,466) Total Revenues (3,141,350)(210,800)(3,352,150)6.71%
Transfers
- - Transfer to(from) Cntg Sty Res.(43,675)(4,255)(47,930)9.74%
5,872 - Transfer to(from) Reserve (134,415)(124,195)(258,610)92.40%
5,872 - Total Transfers (178,090)(128,450)(306,540)72.13%
4,985,459 5,101,490 Net Expenditures (Revenues)6,626,979 805,661 7,432,640 12.16%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Corporate Services Department
Current Budget Summary
119
Expenditures
436,177 452,125 Salaries & Wages 545,500 48,454 593,954 8.88%
67 34 Overtime 1,500 (500)1,000 (33.33%)
110,194 123,694 Employee Benefits 143,630 9,739 153,369 6.78%
12 - Employee Recognition - - - - %
- 263 Conferences - - - - %
557 909 Seminars & Education 5,000 (1,000)4,000 (20.00%)
- 56 Travel 750 - 750 - %
1,948 971 Cellular Phones 1,600 400 2,000 25.00%
907 884 Telephone & Data 1,300 (30)1,270 (2.31%)
112 117 Internet 150 - 150 - %
8,889 9,443 Subscriptions & Publications 10,010 (650)9,360 (6.49%)
12,614 14,055 Legal Services Expense 12,000 10,000 22,000 83.33%
3,883 4,465 Insurance Premium 4,465 445 4,910 9.97%
220,363 86,844 Consulting & Professional Fees 163,675 (103,675)60,000 (63.34%)
3,394 383 Meals, Promotions & General 500 - 500 - %
2,862 4,757 Memberships 6,550 2,600 9,150 39.69%
- - Outside Agency Services - 197,100 197,100 - %
1,465 906 Stationary & Office Supplies 1,500 500 2,000 33.33%
637 - Software & Hardware Mtce. Contracts 610 36,260 36,870 5,944.26%
804,081 699,906 Total Expenditures 898,740 199,643 1,098,383 22.21%
Revenues
(241,412)(191,217)Department User Fees (268,000)90,000 (178,000)(33.58%)
(241,412)(191,217) Total Revenues (268,000)90,000 (178,000)(33.58%)
Transfers
- - Transfer to(from) Cntg Sty Res.(43,675)43,675 - (100.00%)
- - Transfer to(from) Reserve (114,415)(5,195)(119,610)4.54%
- - Total Transfers (158,090)38,480 (119,610)(24.34%)
562,669 508,689 Net Expenditures (Revenues)472,650 328,123 800,773 69.42%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410400 Legal Services
Current Budget Summary
120
Expenditures
1,515,553 1,353,968 Salaries & Wages 1,769,816 356,967 2,126,783 20.17%
79,430 56,558 Overtime 70,000 20,000 90,000 28.57%
330,515 390,835 Employee Benefits 506,550 84,753 591,303 16.73%
726 - Uniforms 800 800 1,600 100.00%
4,956 5,864 Conferences 6,000 (6,000) - (100.00%)
30,265 28,572 Seminars & Education 53,400 (14,900)38,500 (27.90%)
13,469 22,705 Corporate Training 22,000 4,000 26,000 18.18%
2,310 1,635 Travel 1,600 2,000 3,600 125.00%
10,469 12,620 Cellular Phones 13,300 3,400 16,700 25.56%
5,150 4,164 Telephone & Data 6,000 910 6,910 15.17%
593 526 Internet 850 30 880 3.53%
48,652 49,971 Insurance Premium 49,971 4,999 54,970 10.00%
124,690 99,496 Consulting & Professional Fees 164,000 51,930 215,930 31.66%
4,227 1,211 Meals, Promotions & General 1,200 - 1,200 - %
463 101 Memberships 900 100 1,000 11.11%
- - Outside Agency Services 2,400 - 2,400 - %
- - Building - Repairs & Maintenance - 32,600 32,600 - %
27,707 11,109 Misc. Equip. - Repairs & Maintenance 42,300 (9,000)33,300 (21.28%)
(4) - Building Rentals - - - - %
16 - Misc. Equip. Rentals - - - - %
2,571 1,696 Stationary & Office Supplies 3,700 - 3,700 - %
842 - Programs & Event Supplies - - - - %
174 - Supplies & Tools - - - - %
524 709 Utilities - Water 3,300 (2,390)910 (72.42%)
3,601 3,561 Utilities - Hydro 3,600 120 3,720 3.33%
946 1,875 Utilities - Natural Gas 5,180 (1,970)3,210 (38.03%)
762,361 960,628 Software & Hardware Mtce. Contracts 1,063,495 193,480 1,256,975 18.19%
117,012 14,742 System & Software Upgrade 63,750 - 63,750 - %
67,543 93,144 Hardware Replacements 110,000 (19,200)90,800 (17.45%)
- - Furniture & Fixtures - 10,000 10,000 - %
268,273 102,464 Misc. Equipment 220,000 (51,300)168,700 (23.32%)
(638)(34)Exchange Rate - Gain or Loss - - - - %
3,422,396 3,218,120 Total Expenditures 4,184,112 661,329 4,845,441 15.81%
Revenues
(277,386) - Ontario Grants - - - - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410405 Information Technology
Current Budget Summary
121
(277,386) - Total Revenues - - - - %
Transfers
- - Transfer to(from) Cntg Sty Res. - (47,930)(47,930) - %
- - Transfer to(from) Reserve - (14,000)(14,000) - %
- - Total Transfers - (61,930)(61,930) - %
3,145,010 3,218,120 Net Expenditures (Revenues)4,184,112 599,399 4,783,511 14.33%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410405 Information Technology
Current Budget Summary
122
Expenditures
486,652 445,383 Salaries & Wages 559,265 31,439 590,704 5.62%
11,195 5,229 Overtime 10,000 - 10,000 - %
133,095 141,987 Employee Benefits 162,598 14,932 177,530 9.18%
1,398 1,408 Conferences 2,000 (2,000) - (100.00%)
1,220 162 Seminars & Education 3,000 - 3,000 - %
196 287 Travel 500 150 650 30.00%
1,079 676 Cellular Phones 1,600 400 2,000 25.00%
1,206 1,539 Telephone & Data 2,200 30 2,230 1.36%
149 204 Internet 230 10 240 4.35%
172 220 Subscriptions & Publications 700 - 700 - %
2,860 3,290 Insurance Premium 3,290 330 3,620 10.03%
4,605 1,469 Consulting & Professional Fees 10,000 (2,000)8,000 (20.00%)
140 77 Meals, Promotions & General 1,000 - 1,000 - %
871 907 Memberships 1,000 500 1,500 50.00%
2,007 1,379 Stationary & Office Supplies 2,000 - 2,000 - %
205 - Supplies & Tools - - - - %
5,683 5,088 Software & Hardware Mtce. Contracts 105,630 (13,760)91,870 (13.03%)
652,733 609,305 Total Expenditures 865,013 30,031 895,044 3.47%
Revenues
(96,452)(93,090)Department User Fees (83,000)(27,000)(110,000)32.53%
(410,789)(240,241)Licences & Permits (275,000)(150,000)(425,000)54.55%
(507,241)(333,331) Total Revenues (358,000)(177,000)(535,000)49.44%
Transfers
5,872 - Transfer to(from) Reserve - - - - %
5,872 - Total Transfers - - - - %
151,364 275,974 Net Expenditures (Revenues)507,013 (146,969)360,044 (28.99%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410410 Clerks Office
Current Budget Summary
123
Expenditures
23,342 32,700 Salaries & Wages 76,585 8,603 85,188 11.23%
- - Overtime 2,000 - 2,000 - %
14,974 11,755 Employee Benefits 25,440 3,394 28,834 13.34%
865 120 Seminars & Education 1,500 - 1,500 - %
- - Travel 500 - 500 - %
598 221 Telephone & Data 700 (380)320 (54.29%)
74 29 Internet 75 5 80 6.67%
968 1,115 Insurance Premium 1,115 115 1,230 10.31%
- - Consulting & Professional Fees 2,000 3,000 5,000 150.00%
5 - Meals, Promotions & General - - - - %
- 250 Memberships 520 250 770 48.08%
8,281 7,417 Outside Agency Services 15,600 (2,100)13,500 (13.46%)
682 1,381 Stationary & Office Supplies 2,000 (1,000)1,000 (50.00%)
45,381 48,841 Software & Hardware Mtce. Contracts 68,590 86,530 155,120 126.16%
95,170 103,829 Total Expenditures 196,625 98,417 295,042 50.05%
Revenues
- - Total Revenues - - - - %
Transfers
- - Transfer to(from) Reserve - (105,000)(105,000) - %
- - Total Transfers - (105,000)(105,000) - %
95,170 103,829 Net Expenditures (Revenues)196,625 (6,583)190,042 (3.35%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410415 Records Management & Elections
Current Budget Summary
124
Expenditures
115,307 92,835 Salaries & Wages 118,031 541 118,572 0.46%
376 - Overtime 1,000 - 1,000 - %
30,164 27,496 Employee Benefits 30,977 385 31,362 1.24%
160,479 166,468 Postage 156,000 14,000 170,000 8.97%
3,198 3,643 Freight, Express & Cartage 4,500 2,500 7,000 55.56%
598 442 Telephone & Data 700 (60)640 (8.57%)
74 59 Internet 75 5 80 6.67%
2,618 3,010 Insurance Premium 3,010 300 3,310 9.97%
38,531 31,263 Outside Agency Services 40,000 8,000 48,000 20.00%
1,000 1,554 Stationary & Office Supplies 2,000 - 2,000 - %
192,063 171,906 Supplies & Tools 225,500 - 225,500 - %
139 - Software & Hardware Mtce. Contracts 1,330 550 1,880 41.35%
544,547 498,676 Total Expenditures 583,123 26,221 609,344 4.50%
Revenues
(615) - Other User Fees - - - - %
(615) - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
543,932 498,676 Net Expenditures (Revenues)583,123 26,221 609,344 4.50%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410420 Print Shop/Mail Room
Current Budget Summary
125
Expenditures
1,405,153 1,267,661 Salaries & Wages 1,621,099 24,286 1,645,385 1.50%
27,426 44,536 Overtime 27,250 11,250 38,500 41.28%
339,222 320,605 Employee Benefits 390,434 55,668 446,102 14.26%
12,728 15,225 Uniforms 19,100 (4,100)15,000 (21.47%)
7,257 5,932 Seminars & Education 7,000 1,500 8,500 21.43%
189 156 Travel 900 (300)600 (33.33%)
6,346 7,124 Cellular Phones 10,760 - 10,760 - %
3,308 4,191 Telephone & Data 6,100 (360)5,740 (5.90%)
409 555 Internet 570 20 590 3.51%
5,412 6,225 Insurance Premium 6,225 625 6,850 10.04%
- - Insurance Deductible 2,300 4,950 7,250 215.22%
242 426 Memberships 1,000 250 1,250 25.00%
123,362 80,013 Outside Agency Services 130,400 (10,000)120,400 (7.67%)
14,643 10,615 Vehicle - Repairs & Maintenance 10,000 - 10,000 - %
27,546 21,267 Gas, Oil, Tire, Etc.32,076 2,314 34,390 7.21%
3,011 843 Stationary & Office Supplies 600 400 1,000 66.67%
6,465 9,980 Forms 10,000 - 10,000 - %
- 28 Programs & Event Supplies - - - - %
460 726 Supplies & Tools 2,000 - 2,000 - %
28,658 23,032 Software & Hardware Mtce. Contracts 34,430 790 35,220 2.29%
26,495 5,429 Parking MOT 75,000 (35,000)40,000 (46.67%)
8,917 6,701 Financial Services Charges 8,600 - 8,600 - %
2,047,249 1,831,270 Total Expenditures 2,395,844 52,293 2,448,137 2.18%
Revenues
- (13,414)Federal Grants (12,600) - (12,600) - %
(244,332)(183,232)Department User Fees (272,200) - (272,200) - %
(43,504)(28,019)Other User Fees (50,000) - (50,000) - %
(365,250)(271,190)Licences & Permits (309,300)(95,000)(404,300)30.71%
(1,520,890)(1,358,384)Fines & Charges (1,678,000) - (1,678,000) - %
(2,173,976)(1,854,239) Total Revenues (2,322,100)(95,000)(2,417,100)4.09%
Transfers
- - Transfer to(from) Reserve (20,000) - (20,000) - %
- - Total Transfers (20,000) - (20,000) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410425 By-Law
Current Budget Summary
126
(126,727)(22,969) Net Expenditures (Revenues)53,744 (42,707)11,037 (79.46%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410425 By-Law
Current Budget Summary
127
Expenditures
490,293 432,835 Salaries & Wages 508,402 21,357 529,759 4.20%
15,580 8,678 Overtime 6,000 4,000 10,000 66.67%
110,186 110,507 Employee Benefits 119,195 17,885 137,080 15.00%
4,405 2,982 Uniforms 5,700 (1,700)4,000 (29.82%)
1,409 2,570 Seminars & Education 3,500 (250)3,250 (7.14%)
319 414 Travel 350 - 350 - %
5,715 1,084 Cellular Phones 2,900 - 2,900 - %
11,322 10,293 Telephone & Data 11,600 200 11,800 1.72%
149 146 Internet 190 10 200 5.26%
997 881 Advertising 2,300 (400)1,900 (17.39%)
2,541 2,920 Insurance Premium 2,920 290 3,210 9.93%
12,653 825 Meals, Promotions & General 3,000 - 3,000 - %
- 811 Memberships 450 260 710 57.78%
60,544 54,119 Outside Agency Services 50,900 20,100 71,000 39.49%
11,683 11,186 Building - Repairs & Maintenance 10,360 500 10,860 4.83%
2,153 1,401 Vehicle - Repairs & Maintenance 2,800 - 2,800 - %
8,995 4,786 Gas, Oil, Tire, Etc.10,995 (5)10,990 (0.05%)
15,775 14,791 Building Rentals 17,780 670 18,450 3.77%
568 1,193 Stationary & Office Supplies 600 200 800 33.33%
- 10,373 Programs & Event Supplies 6,000 6,000 12,000 100.00%
34,904 31,460 Supplies & Tools 28,600 11,400 40,000 39.86%
5,957 4,511 Utilities - Hydro 6,100 1,070 7,170 17.54%
5,510 2,443 Utilities - Oil 6,660 (810)5,850 (12.16%)
7,305 6,840 Software & Hardware Mtce. Contracts 10,160 200 10,360 1.97%
1,008 - System & Software Upgrade - - - - %
559 - Furniture & Fixtures - - - - %
- 980 Misc. Equipment 5,000 (5,000) - (100.00%)
- 10,805 Livestock Killed 500 1,000 1,500 200.00%
- 16 Financial Services Charges - - - - %
(10) - Exchange Rate - Gain or Loss - - - - %
810,520 729,850 Total Expenditures 822,962 76,977 899,939 9.35%
Revenues
- (6,707)Federal Grants (6,300) - (6,300) - %
(1,608) - Ontario Grants (500)(1,000)(1,500)200.00%
(25,000)(35,000)Other Agency Grants (35,000)(15,000)(50,000)42.86%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410430 Animal Services
Current Budget Summary
128
(57,400)(62,446)Department User Fees (45,500)(10,550)(56,050)23.19%
(450)(834)Event Vendor Fees (450)(150)(600)33.33%
(30,643)(35,294)Other User Fees (30,000)(2,000)(32,000)6.67%
(42,430)(36,306)Licences & Permits (59,000)9,000 (50,000)(15.25%)
(2,065)(6,400)Fines & Charges (2,000)(600)(2,600)30.00%
(16,133)(5,692)Donations (1,500)(1,500)(3,000)100.00%
(2,000)(6,000)Sponsorships (3,000)(2,000)(5,000)66.67%
(18,750)(16,000)Marketing Sponsors (10,000)(5,000)(15,000)50.00%
(196,479)(210,679) Total Revenues (193,250)(28,800)(222,050)14.90%
Transfers
- - Total Transfers - - - - %
614,041 519,171 Net Expenditures (Revenues)629,712 48,177 677,889 7.65%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410430 Animal Services
Current Budget Summary
129
Engineering Services Department
Overview
The Engineering Services Department is responsible for the overall management of
major capital works projects (roads, bridges, streetlights and traffic signals, sidewalks,
storm sewers, parks & trails), infrastructure maintenance/repair programs, forestry
services, transportation engineering and planning, traffic operations, school crossing
guard program, infrastructure asset management, storm water and water resources
management and land development servicing.
The Engineering Services Department oversees the following areas/functions:
Capital Projects & Infrastructure (includes the areas of streetlights and sidewalks)
Water Resources & Development Services
Landscape & Parks Development
Transportation & Traffic (includes the area of crossing guards)
*Includes Streetlights and Sidewalks
**Includes Crossing Guards
Engineering Services
Department
Capital Projects &
Infrastructure *
Water Resources
& Development
Services
Landscape &
Parks
Development
Transportation &
Traffic **
130
Engineering Services Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Undertake comprehensive review of municipal servicing submissions related to
Seaton, City Centre lands, and other development areas.
Implement permanent speed humps to complete the traffic calming project on
Old Brock Road.
Implementation of accessible pedestrian signals at various signalized
intersections.
Construction of an outdoor dedicated pickleball court complex at Diana, Princess
of Wales Park (subject to the approval of Hydro One Network Inc.).
Undertake the neighbourhood traffic calming measures study.
Complete City Centre Transportation Master Plan.
Contribute to the design of the new Seaton Recreation Complex and Library.
Complete the erosion risk analysis and design of the Waterfront Trail connection
from West Shore Boulevard to Marksbury Road.
Implement the Integrated Transportation Master Plan.
Participate with the Region of Durham in the Durham Meadoway Class EA to
enable active transportation.
Complete Beachfront Park Master Plan Phase 1 Construction.
131
Engineering Services Department
Update Fill & Topsoil Disturbance By-law.
Prepare Foundation Drainage Discharge Policy.
Continue the advancement of Stormwater Management Pond Cleanout projects.
Commence the implementation of priority sites identified in the Pine Creek
Erosion Assessment EA.
Undertake inspections and assessment of City owned oil grit separators to
prepare a maintenance program and ensure that quality control of stormwater
drainage is being met.
Commence the City’s Urban Forest Study and Tree Canopy Cover Assessment.
Update the Frenchman’s Bay Watersheds Stormwater Management Plan.
Undertake Public Engagement / Design for Pickering City Centre Park.
132
Engineering Services Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 36 37 1 - 38
Reg. Part-Time - - - - -
Total 36 37 1 - 38
The department is proposing to add one new full-time Coordinator, Active
Transportation position in 2025 in order to implement recommendations from the
Integrated Transportation Master Plan.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Eng. Services – Admin. $ 3,097,513 $ 3,406,436 $ 308,923 9.97%
Crossing Guards 601,035 618,685 17,650 2.94%
Water Res. & Dev. Serv. 781,144 775,443 (5,701) (0.73%)
Sidewalks 265,005 289,015 24,010 9.06%
Streetlights 1,109,150 1,364,700 255,550 23.04%
Total (Net Cost) $5,853,847 $6,454,279 $600,432 10.26%
133
Engineering Services Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $168,200 Increase is mainly due to the addition of one new full-
time Coordinator, Active Transportation position in
2025.
Employee Benefits $97,947 Increase is mainly due to the addition of the above
new position in 2025. Additional impacts include the
increase in statutory benefits costs due to enhanced
CPP rates and inflationary increases in group health
benefit costs.
Insurance Premium $22,365 Increase reflects higher premium renewal costs for
2025.
Consulting &
Professional Services
$1,224,980 Increase is largely related to several large consulting
projects planned for 2025, including Frenchman’s Bay
Watersheds Stormwater Management Plan Update
$600,000 (partially funded from development
charges), Durham Meadoway Class EA $350,000
(partially funded from development charges), a
Foundation Drainage Discharge Policy $150,000,
2024 Road Needs Study $100,000 (funded from
Continuing Studies Reserve), Urban Forest/Tree
Canopy study $230,000 and Neighbourhood Traffic
Calming Measures Study (partially funded from
development charges) $174,000. These are offset by
the completion of 2024 consulting projects.
Outside Agency
Services
($32,155) Decrease reflects lower expected annual operating
costs for the Automated Speed Enforcement Camera
Services ($50,000) (no net budget impact as these
costs are 100% recovered from Durham Region),
offset by contractual price increases for the School
Crossing Guard program $17,345.
Miscellaneous
Equipment Repairs &
Maintenance
$190,000 Increase is largely due to new vendor pricing for
streetlight repairs and streetlight locate services
$205,000.
Utilities – Hydro $74,700 Increase reflects last year’s actual streetlighting costs
and price increases expected for 2025.
Misc. Equipment ($20,000) Decrease is due to reduction in requirement for speed
management equipment.
Other Fixed Assets ($10,000) Decrease due to fewer requirements for streetlight
installations at miscellaneous locations.
134
Engineering Services Department
Account Change Explanation
Other Expenses $11,975
Total Expenditures $1,728,012
Revenues - (Increase) / Decrease
Department User Fees ($260,000) Increase reflects previous years higher activity levels
and associated fees related to development activity.
Cost Recoveries $50,000 Decrease is due reduced cost recoveries from
Durham Region for Automated Speed Enforcement
due to lower operating costs $50,000 (no net budget
impact as operating costs are 100% recovered from
Durham Region).
Other Revenues ($3,000)
Total Revenues ($213,000)
Transfers - (Increase) / Decrease
Development Charges
Reserve Fund
($640,001) Increase in Development Charge funding for new
consulting & professional projects/assignments in
2025 as set out in Consulting & Professional Fees
above.
Continuing Studies
Reserve
($99,579) Increase reflects ongoing consulting projects
including the 2024 Road Needs Study ($100,000) and
the Excess Soils Management Study ($50,000).
DC City Share Reserve ($175,000) Increase is related to required funding for the Durham
Meadoway Class EA.
Total Transfers ($914,580)
Net Increase $600,432
135
Engineering Services Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics 2022 2023 2024
Driveway widening/curb cut
applications
138 112 55
Pool enclosure applications 62 31 13
Fill permit applications 7 10 2
Centreline km of roads
(paved/unpaved)
353/101 360/99 376/99
Number of bridges/culverts > 3m
(vehicular/pedestrian)
72 72 71
Storm sewers 328 km 338 km 339 km
Stormwater Management Facilities
(Ponds)
20 20 20
Sidewalks/trails 443 km 447 km 470 km
Streetlights 8,956 9,130 9,425
Cycling lanes 25.3 km 25.3 km 25.3 km
Traffic/pedestrian signals 25 25 25
School crossing guard locations 36 36 36
136
Expenditures
2,864,200 2,697,225 Salaries & Wages 3,756,031 168,200 3,924,231 4.48%
11,755 11,892 Overtime 14,000 (2,500)11,500 (17.86%)
754,979 797,914 Employee Benefits 1,020,881 97,947 1,118,828 9.59%
2,567 1,467 Uniforms 4,530 1,470 6,000 32.45%
- - Conferences 500 1,000 1,500 200.00%
5,060 13,109 Seminars & Education 20,515 (4,915)15,600 (23.96%)
436 147 Travel 1,250 (550)700 (44.00%)
12,805 11,838 Cellular Phones 15,760 980 16,740 6.22%
9,017 7,940 Telephone & Data 11,500 (30)11,470 (0.26%)
1,114 1,051 Internet 1,110 40 1,150 3.60%
- 245 Subscriptions & Publications 600 250 850 41.67%
3,374 92 Photo, Mapping, Print 4,000 - 4,000 - %
194,370 223,525 Insurance Premium 223,525 22,365 245,890 10.01%
6,516 5,119 Insurance Deductible 37,895 14,850 52,745 39.19%
172,036 88,877 Consulting & Professional Fees 720,755 1,224,980 1,945,735 169.96%
156 72 Meals, Promotions & General 500 (200)300 (40.00%)
7,471 8,719 Memberships 11,580 860 12,440 7.43%
535,028 497,580 Outside Agency Services 870,000 (32,155)837,845 (3.70%)
66,775 2,899 Repairs & Maintenance Materials 30,000 - 30,000 - %
7,568 8,385 Vehicle - Repairs & Maintenance 10,000 - 10,000 - %
14,542 9,003 Gas, Oil, Tire, Etc.15,950 980 16,930 6.14%
274,847 153,529 Misc. Equip. - Repairs & Maintenance 461,200 190,000 651,200 41.20%
- - Misc. Equip. Rentals 200 - 200 - %
4,818 3,187 Stationary & Office Supplies 4,200 - 4,200 - %
- 346 Forms 300 - 300 - %
1,056 2,787 Supplies & Tools 8,300 (5,000)3,300 (60.24%)
575,037 381,322 Utilities - Hydro 573,200 74,700 647,900 13.03%
28,289 51,050 Software & Hardware Mtce. Contracts 56,320 4,740 61,060 8.42%
44,013 29,439 Misc. Equipment 50,000 (20,000)30,000 (40.00%)
311,100 5,585 Other Fixed Assets 285,000 (10,000)275,000 (3.51%)
5,908,929 5,014,344 Total Expenditures 8,209,602 1,728,012 9,937,614 21.05%
Revenues
(3,336,870)(3,675,389)Department User Fees (1,460,000)(260,000)(1,720,000)17.81%
(7,180)(19,744)Other User Fees (4,000)(3,000)(7,000)75.00%
- - Misc. Revenue (500) - (500) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Engineering Services Department
Current Budget Summary
137
(423,304)(2,750)Cost Recoveries (260,000)50,000 (210,000)(19.23%)
(3,767,354)(3,697,883) Total Revenues (1,724,500)(213,000)(1,937,500)12.35%
Transfers
(56,460) - Transfer to/(from) DC Oblg RF (329,099)(640,001)(969,100)194.47%
(84,790) - Transfer to(from) Cntg Sty Res.(77,156)(99,579)(176,735)129.06%
- - Transfer to(from) Reserve - (175,000)(175,000) - %
(308,889) - Transfer to (from) Oblig RF (225,000) - (225,000) - %
(450,139) - Total Transfers (631,255)(914,580)(1,545,835)144.88%
1,691,436 1,316,461 Net Expenditures (Revenues)5,853,847 600,432 6,454,279 10.26%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Engineering Services Department
Current Budget Summary
138
Expenditures
1,555,850 1,546,502 Salaries & Wages 2,163,446 126,268 2,289,714 5.84%
7,795 6,126 Overtime 9,500 (2,500)7,000 (26.32%)
425,718 447,647 Employee Benefits 600,408 52,124 652,532 8.68%
1,292 906 Uniforms 2,000 1,000 3,000 50.00%
- - Conferences 500 1,000 1,500 200.00%
577 3,689 Seminars & Education 7,200 (1,700)5,500 (23.61%)
17 - Travel 500 (300)200 (60.00%)
7,174 8,113 Cellular Phones 9,820 800 10,620 8.15%
5,410 4,191 Telephone & Data 6,100 (50)6,050 (0.82%)
668 555 Internet 610 20 630 3.28%
- - Subscriptions & Publications 500 250 750 50.00%
3,374 92 Photo, Mapping, Print 4,000 - 4,000 - %
10,549 12,130 Insurance Premium 12,130 1,210 13,340 9.98%
- - Insurance Deductible 2,300 4,950 7,250 215.22%
88,244 59,751 Consulting & Professional Fees 321,808 725,782 1,047,590 225.53%
131 72 Meals, Promotions & General 400 (200)200 (50.00%)
4,893 4,916 Memberships 6,090 1,020 7,110 16.75%
119,159 85,285 Outside Agency Services 254,000 (49,500)204,500 (19.49%)
4,628 4,265 Vehicle - Repairs & Maintenance 5,000 - 5,000 - %
5,754 6,230 Gas, Oil, Tire, Etc.6,809 541 7,350 7.95%
- - Misc. Equip. - Repairs & Maintenance 200 - 200 - %
- - Misc. Equip. Rentals 200 - 200 - %
2,810 2,815 Stationary & Office Supplies 3,000 - 3,000 - %
- 346 Forms 300 - 300 - %
942 1,741 Supplies & Tools 300 - 300 - %
19,085 27,225 Software & Hardware Mtce. Contracts 28,700 4,590 33,290 15.99%
44,013 29,264 Misc. Equipment 50,000 (20,000)30,000 (40.00%)
2,308,083 2,251,861 Total Expenditures 3,495,821 845,305 4,341,126 24.18%
Revenues
(7,180)(7,744)Other User Fees (4,000)(3,000)(7,000)75.00%
(322,235)(2,750)Cost Recoveries (250,000)50,000 (200,000)(20.00%)
(329,415)(10,494) Total Revenues (254,000)47,000 (207,000)(18.50%)
Transfers
(40,743) - Transfer to/(from) DC Oblg RF (129,877)(299,223)(429,100)230.39%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410500 Engineering Services - Administration
Current Budget Summary
139
(17,263) - Transfer to(from) Cntg Sty Res.(14,431)(109,159)(123,590)756.42%
- - Transfer to(from) Reserve - (175,000)(175,000) - %
(58,006) - Total Transfers (144,308)(583,382)(727,690)404.26%
1,920,662 2,241,367 Net Expenditures (Revenues)3,097,513 308,923 3,406,436 9.97%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410500 Engineering Services - Administration
Current Budget Summary
140
Expenditures
72,146 - Salaries & Wages - - - - %
5,062 - Employee Benefits - - - - %
2,640 3,035 Insurance Premium 3,035 305 3,340 10.05%
25 - Meals, Promotions & General - - - - %
399,418 398,611 Outside Agency Services 598,000 17,345 615,345 2.90%
479,291 401,646 Total Expenditures 601,035 17,650 618,685 2.94%
Revenues
- - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
479,291 401,646 Net Expenditures (Revenues)601,035 17,650 618,685 2.94%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410505 Crossing Guards
Current Budget Summary
141
Expenditures
1,236,204 1,150,723 Salaries & Wages 1,592,585 41,932 1,634,517 2.63%
3,960 5,766 Overtime 4,500 - 4,500 - %
324,199 350,267 Employee Benefits 420,473 45,823 466,296 10.90%
1,275 561 Uniforms 2,530 470 3,000 18.58%
4,483 9,420 Seminars & Education 13,315 (3,215)10,100 (24.15%)
419 147 Travel 750 (250)500 (33.33%)
5,631 3,725 Cellular Phones 5,940 180 6,120 3.03%
3,607 3,749 Telephone & Data 5,400 20 5,420 0.37%
446 496 Internet 500 20 520 4.00%
- 245 Subscriptions & Publications 100 - 100 - %
8,129 9,350 Insurance Premium 9,350 940 10,290 10.05%
513 - Insurance Deductible 1,150 4,950 6,100 430.43%
73,820 16,724 Consulting & Professional Fees 374,576 510,424 885,000 136.27%
- - Meals, Promotions & General 100 - 100 - %
2,578 3,803 Memberships 5,490 (160)5,330 (2.91%)
50,442 2,722 Repairs & Maintenance Materials 10,000 - 10,000 - %
2,940 4,120 Vehicle - Repairs & Maintenance 5,000 - 5,000 - %
8,788 2,773 Gas, Oil, Tire, Etc.9,141 439 9,580 4.80%
- 483 Misc. Equip. - Repairs & Maintenance 1,000 - 1,000 - %
2,008 372 Stationary & Office Supplies 1,200 - 1,200 - %
114 1,046 Supplies & Tools 8,000 (5,000)3,000 (62.50%)
9,204 23,825 Software & Hardware Mtce. Contracts 27,620 150 27,770 0.54%
- 175 Misc. Equipment - - - - %
1,738,760 1,590,492 Total Expenditures 2,498,720 596,723 3,095,443 23.88%
Revenues
(3,336,870)(3,675,389)Department User Fees (1,460,000)(260,000)(1,720,000)17.81%
(101,069) - Cost Recoveries (10,000) - (10,000) - %
(3,437,939)(3,675,389) Total Revenues (1,470,000)(260,000)(1,730,000)17.69%
Transfers
(15,717) - Transfer to/(from) DC Oblg RF (199,222)(340,778)(540,000)171.05%
(73,175) - Transfer to(from) Cntg Sty Res.(48,354)(1,646)(50,000)3.40%
(88,892) - Total Transfers (247,576)(342,424)(590,000)138.31%
(1,788,071)(2,084,897) Net Expenditures (Revenues)781,144 (5,701)775,443 (0.73%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410510 Water Resources & Development Services
Current Budget Summary
142
Expenditures
165,704 190,560 Insurance Premium 190,560 19,060 209,620 10.00%
6,003 5,119 Insurance Deductible 34,445 4,950 39,395 14.37%
16,333 177 Repairs & Maintenance Materials 20,000 - 20,000 - %
308,889 - Other Fixed Assets 245,000 - 245,000 - %
496,929 195,856 Total Expenditures 490,005 24,010 514,015 4.90%
Revenues
- (12,000)Other User Fees - - - - %
- (12,000) Total Revenues - - - - %
Transfers
(308,889) - Transfer to (from) Oblig RF (225,000) - (225,000) - %
(308,889) - Total Transfers (225,000) - (225,000) - %
188,040 183,856 Net Expenditures (Revenues)265,005 24,010 289,015 9.06%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410515 Sidewalks
Current Budget Summary
143
Expenditures
7,348 8,450 Insurance Premium 8,450 850 9,300 10.06%
9,972 12,402 Consulting & Professional Fees 24,371 (11,226)13,145 (46.06%)
16,451 13,684 Outside Agency Services 18,000 - 18,000 - %
274,847 153,046 Misc. Equip. - Repairs & Maintenance 460,000 190,000 650,000 41.30%
575,037 381,322 Utilities - Hydro 573,200 74,700 647,900 13.03%
2,211 5,585 Other Fixed Assets 40,000 (10,000)30,000 (25.00%)
885,866 574,489 Total Expenditures 1,124,021 244,324 1,368,345 21.74%
Revenues
- - Misc. Revenue (500) - (500) - %
- - Total Revenues (500) - (500) - %
Transfers
5,648 - Transfer to(from) Cntg Sty Res.(14,371)11,226 (3,145)(78.12%)
5,648 - Total Transfers (14,371)11,226 (3,145)(78.12%)
891,514 574,489 Net Expenditures (Revenues)1,109,150 255,550 1,364,700 23.04%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410520 Streetlights
Current Budget Summary
144
Finance Department
Overview
The Finance Department is responsible for the overall management of the City and
Library from a financial management perspective. The duties and responsibilities
include; advice to Council; budgets, payroll, payment of invoices, purchasing, insurance,
risk management, accounts receivable, financial systems and reporting, Tangible
Capital Assets (TCA) and the issuance and collection of property taxes.
The Finance Department consists of two cost centres: Supply & Services (Purchasing)
and Finance, which includes all the finance and accounting functions identified above.
Finance Department
Taxation Budgets &
Risk Mgmt.
Accounting
Services
Supply &
Services
SAP &
Financial
Systems
145
Finance Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Meet 2025 Budget challenges.
Complete the implementation of a property tax portal, which is currently in
development, for residents to access their property tax financial information
securely.
Complete Development Charges Study and Community Benefits Study.
Manage assessment appeals to protect the property tax base.
Complete the implementation of the City’s payroll system upgrade, including time
and attendance modules.
Implement new Public Sector Accounting standards effective for 2024 financial
statement reporting (statements to be issued 1 st quarter of 2025).
Update the City’s Asset Management Plan, including identifying proposed levels
of service, to meet O. reg 588/17.
Increased SAP training for City staff to move to intermediate knowledge base.
Update the City’s Purchasing Policy (PUR-01) and procedures to comply with
new public procurement legislation.
Complete the implementation of standard contracts to replace purchase orders
as the contract (e.g. services, consulting, construction).
Establish new centralized procurement processes for the management of
contract administration and vendor performance.
Subject to Council approval, work with other departments to implement the
Municipal Accommodation.
Present YouTube Virtual Capital Budget presentation and Q&A with Director,
Finance & Treasurer.
146
Finance Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 34 37 2 - 39
Reg. Part-Time - - - - -
Total 34 37 2 - 39
The Department is proposing to add one new full-time Payroll Administration and one
full-time Accounts Payable Clerk (conversion from workplace accommodation) position
to support organizational growth.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Finance $ 252,582 $ 179,721 ($ 72,861) (28.85%)
Supply & Services 734,024 766,828 32,804 4.47%
Total (Net Cost) $986,606 $946,549 ($40,057) (4.06%)
147
Finance Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries and Wages $206,187 Increase largely due to the addition of one new full-
time Payroll Administration position, required to meet
the continued demands of organizational growth.
Payroll staffing level has remained frozen for 25
years.
Employee Benefits $94,931 Increase largely due to benefit costs associated with
new payroll position. Additional impacts include the
increase in statutory benefits costs due to enhanced
CPP rates and inflationary increases in group health
benefit costs.
Seminars & Education ($10,665) Decrease reflects a reduction in financial system
training needs for finance staff and a general
reduction in the provision for staff training.
Data Processing
Services
$10,000 Increase attributed to higher fees and volume of
payroll transactions handled each year.
Consulting &
Professional Services
($65,000) Decrease primarily due to the completion of
significant projects in 2024 including Asset
Retirement Obligations (ARB) accounting standard
implementation ($100,000), Asset Management Plan
Phases 1 and portions of Phases 2 and 3 ($68,100)
(funded from the Canada Community Building Fund),
partially offset by a new general provision for
professional services related to financial and debt
projections $50,000, new accounting standards
$25,000 and consulting services related to the City’s
point of sale system $10,000.
Software & Hardware
Maintenance Contracts
$155,210 Increase largely due to one-time consulting costs
required to migrate and upgrade the current SAP
Enterprise Resource Planning (ERP) environment
into SAP’s private cloud hosting service (RISE)
$250,000 (funded from the Financial System
Reserve), partially offset by a reduction in SAP
licences and maintenance fees ($94,800).
Financial Service
Charges
$18,800 Increase reflects the current volume of electronic
payments processed.
Other Expenses ($13,310)
Total Expenditures $396,153
148
Finance Department
Account Change Explanation
Revenues - (Increase) / Decrease
Department User Fees ($48,210) Increase is due to higher expected volumes of tax
certificates, receipts and arrears fees resulting from
population growth.
Other User Fees ($20,000) Increase in the internal investment management fee
due to growth in the City’s investment portfolio.
Penalties & Interest ($200,000) Increase reflects actual revenues increases from
2023 and 2024.
Total Revenues ($268,210)
Transfers - (Increase) / Decrease
Rate Stabilization
Reserve
($50,000) Increase reflects funding for financial and debt
projection consulting projects in 2025.
Financial Systems
Reserve
($176,000) Increase reflects one-time reserve funding for
consulting costs to migrate and upgrade the current
SAP Enterprise Resource Planning (ERP)
environment into SAP’s private cloud hosting service
(RISE) partially offset by a reduction in funding for
SAP licences and maintenance fees.
Canada Community-
Building Reserve Fund
$58,000 Decrease is related to the completion of certain
phases of the City’s asset management initiatives in
2024 (legislative requirement).
Total Transfers ($168,000)
Net Decrease ($40,057)
149
Finance Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics 2022 2023 2024
Accounts Receivable
Invoices Issued 320 325 343
Total Invoice Value $2.01M $2.1M $2.1M
Accounts Payable
Vendors Paid 1,101 1,342 1,518
Total Dollar Value $94.2M $84.3M $87.1M
Invoices Processed1 N/A 22,040 22,853
Payments Issued1 N/A $335.1M $363.4M
Payroll
T4 Slips 1,136 1,266 1,188
Pay Statements 20,684 22,892 23,770
Property Taxes
Phone Calls 16,555 19,370 21,594
Tax Bills Issued 68,148 71,860 70,847
Payments Processed $264.7M $284.5M $287.5M*
Purchasing Cards
Transactions 4,906 5,908 6,100
Value of P-Card Transactions $0.68M $0.84M $1.10M
Number of P-Cards Issued 60 97 106
Supply & Services
Purchase Orders Issued 1,088 1,197 1,555
Standing Order POs2 N/A N/A 105
- Total PO Value $38.0M $42.1M $119.0M
Bids
- Number of Bids 74 109 82*
- Total Bids Value (excluding Single/Sole
Source contracts & consulting)
$9.4M $16.3M
$30.0M*
Quotes
- Number of Quotes 65 89 67*
- Total Quotes Value $2.8M $7.1M $7.6M*
RFPs
- Number of RFPs 2 11 8*
- Total RFPs Value $0.77M $1.8M $9.2M*
Tenders Awarded
- Number of Tenders 7 9 7*
- Total Tenders Value $5.8M $7.2M $13.0M*
150
Finance Department
Performance Indicators/Statistics 2022 2023 2024
Single/Sole Source
- Number of Single/Sole Source 50 35 20*
- Total Single/Sole Source Value $2.2M $1.7M $0.5M*
Consulting & Professional Services
- Number of Consulting & Professional
Services
94 110 104*
- Total Consulting & Professional
Services Value
$2.8M $2.3M $3.5M*
1 These Performance Indicators were new in 2023 and prior year comparative
information is not available (N/A).
2 This Performance Indicators is new in 2024 and prior year comparative information is
not available(N/A).
* 2024 KPI presented as of October 31, 2024. The full year results cannot be
determined at this time.
151
Expenditures
3,246,106 2,779,547 Salaries & Wages 3,737,205 206,187 3,943,392 5.52%
28,685 9,607 Overtime 30,750 (4,000)26,750 (13.01%)
828,720 811,772 Employee Benefits 1,081,531 94,931 1,176,462 8.78%
6,773 7,636 Conferences 10,650 5,500 16,150 51.64%
9,170 7,224 Seminars & Education 38,100 (10,665)27,435 (27.99%)
6 - Corporate Training - - - - %
1,160 823 Travel 1,900 675 2,575 35.53%
1,849 1,730 Cellular Phones 2,400 - 2,400 - %
10,533 7,932 Telephone & Data 11,500 290 11,790 2.52%
1,301 1,050 Internet 1,135 25 1,160 2.20%
205,498 166,200 Data Processing Services 200,000 10,000 210,000 5.00%
2,906 1,996 Subscriptions & Publications 4,000 (1,000)3,000 (25.00%)
12,089 22,973 Brochures/Newsletters Printing 28,000 (4,500)23,500 (16.07%)
17,820 20,495 Insurance Premium 20,495 2,045 22,540 9.98%
302,306 254,518 Consulting & Professional Fees 633,600 (65,000)568,600 (10.26%)
2,400 895 Meals, Promotions & General 2,500 300 2,800 12.00%
17,502 16,484 Memberships 19,700 355 20,055 1.80%
8,493 6,279 Outside Agency Services 9,100 - 9,100 - %
246 199 Misc. Equip. - Repairs & Maintenance 2,300 (2,000)300 (86.96%)
10,443 6,055 Stationary & Office Supplies 10,200 100 10,300 0.98%
921 1,480 Forms 4,000 (2,500)1,500 (62.50%)
15,000 - Programs & Event Supplies 15,000 - 15,000 - %
663,827 560,101 Software & Hardware Mtce. Contracts 781,540 155,210 936,750 19.86%
- - System & Software Upgrade 8,600 (8,600) - (100.00%)
120,947 102,792 Financial Services Charges 120,000 18,800 138,800 15.67%
(141)160 Exchange Rate - Gain or Loss - - - - %
5,514,560 4,787,948 Total Expenditures 6,774,206 396,153 7,170,359 5.85%
Revenues
(344,797)(374,990)Department User Fees (291,000)(48,210)(339,210)16.57%
(162,646)(11,825)Other User Fees (70,000)(20,000)(90,000)28.57%
(3,779,346)(3,195,453)Pen. & Interest - Prop. Taxes (3,115,000)(200,000)(3,315,000)6.42%
(6,474,698)(3,010,784)Investment Income (1,800,000) - (1,800,000) - %
(10,761,487)(6,593,052) Total Revenues (5,276,000)(268,210)(5,544,210)5.08%
Transfers
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Finance Department
Current Budget Summary
152
- - Transfer to/(from) DC Oblg RF (90,000) - (90,000) - %
34,387 - Transfer to(from) Cntg Sty Res.(6,500) - (6,500) - %
(61,500) - Transfer to(from) Reserve (219,000)(226,000)(445,000)103.20%
(71,019) - Transfer to (from) Oblig RF (196,100)58,000 (138,100)(29.58%)
(98,132) - Total Transfers (511,600)(168,000)(679,600)32.84%
(5,345,059)(1,805,104) Net Expenditures (Revenues)986,606 (40,057)946,549 (4.06%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 2024Finance Department
Current Budget Summary
153
Expenditures
2,764,622 2,405,493 Salaries & Wages 3,194,223 187,986 3,382,209 5.89%
28,685 9,607 Overtime 25,750 (2,000)23,750 (7.77%)
705,280 698,960 Employee Benefits 920,664 82,003 1,002,667 8.91%
4,505 4,461 Conferences 8,250 4,400 12,650 53.33%
6,508 4,785 Seminars & Education 29,400 (8,650)20,750 (29.42%)
767 524 Travel 1,000 675 1,675 67.50%
1,515 1,438 Cellular Phones 2,100 - 2,100 - %
9,028 6,614 Telephone & Data 9,600 280 9,880 2.92%
1,115 876 Internet 985 25 1,010 2.54%
205,498 166,200 Data Processing Services 200,000 10,000 210,000 5.00%
2,906 1,996 Subscriptions & Publications 4,000 (1,000)3,000 (25.00%)
12,089 22,973 Brochures/Newsletters Printing 28,000 (4,500)23,500 (16.07%)
15,708 18,065 Insurance Premium 18,065 1,805 19,870 9.99%
259,109 253,018 Consulting & Professional Fees 631,600 (63,000)568,600 (9.97%)
2,400 845 Meals, Promotions & General 2,100 300 2,400 14.29%
15,770 14,810 Memberships 17,915 225 18,140 1.26%
7,069 4,855 Outside Agency Services 7,500 - 7,500 - %
246 199 Misc. Equip. - Repairs & Maintenance 2,300 (2,000)300 (86.96%)
9,419 5,830 Stationary & Office Supplies 9,200 - 9,200 - %
921 1,480 Forms 4,000 (2,500)1,500 (62.50%)
15,000 - Programs & Event Supplies 15,000 - 15,000 - %
662,199 559,083 Software & Hardware Mtce. Contracts 779,930 149,100 929,030 19.12%
- - System & Software Upgrade 8,600 (8,600) - (100.00%)
120,947 102,792 Financial Services Charges 120,000 18,800 138,800 15.67%
(141)160 Exchange Rate - Gain or Loss - - - - %
4,851,165 4,285,064 Total Expenditures 6,040,182 363,349 6,403,531 6.02%
Revenues
(344,797)(374,990)Department User Fees (291,000)(48,210)(339,210)16.57%
(162,646)(11,825)Other User Fees (70,000)(20,000)(90,000)28.57%
(3,779,346)(3,195,453)Pen. & Interest - Prop. Taxes (3,115,000)(200,000)(3,315,000)6.42%
(6,474,698)(3,010,784)Investment Income (1,800,000) - (1,800,000) - %
(10,761,487)(6,593,052) Total Revenues (5,276,000)(268,210)(5,544,210)5.08%
Transfers
- - Transfer to/(from) DC Oblg RF (90,000) - (90,000) - %
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410600 Finance
Current Budget Summary
154
34,387 - Transfer to(from) Cntg Sty Res.(6,500) - (6,500) - %
(61,500) - Transfer to(from) Reserve (219,000)(226,000)(445,000)103.20%
(71,019) - Transfer to (from) Oblig RF (196,100)58,000 (138,100)(29.58%)
(98,132) - Total Transfers (511,600)(168,000)(679,600)32.84%
(6,008,454)(2,307,988) Net Expenditures (Revenues)252,582 (72,861)179,721 (28.85%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410600 Finance
Current Budget Summary
155
Expenditures
481,484 374,054 Salaries & Wages 542,982 18,201 561,183 3.35%
- - Overtime 5,000 (2,000)3,000 (40.00%)
123,440 112,812 Employee Benefits 160,867 12,928 173,795 8.04%
2,268 3,175 Conferences 2,400 1,100 3,500 45.83%
2,662 2,439 Seminars & Education 8,700 (2,015)6,685 (23.16%)
6 - Corporate Training - - - - %
393 299 Travel 900 - 900 - %
334 292 Cellular Phones 300 - 300 - %
1,505 1,318 Telephone & Data 1,900 10 1,910 0.53%
186 174 Internet 150 - 150 - %
2,112 2,430 Insurance Premium 2,430 240 2,670 9.88%
43,197 1,500 Consulting & Professional Fees 2,000 (2,000) - (100.00%)
- 50 Meals, Promotions & General 400 - 400 - %
1,732 1,674 Memberships 1,785 130 1,915 7.28%
1,424 1,424 Outside Agency Services 1,600 - 1,600 - %
1,024 225 Stationary & Office Supplies 1,000 100 1,100 10.00%
1,628 1,018 Software & Hardware Mtce. Contracts 1,610 6,110 7,720 379.50%
663,395 502,884 Total Expenditures 734,024 32,804 766,828 4.47%
Revenues
- - Total Revenues - - - - %
Transfers
- - Total Transfers - - - - %
663,395 502,884 Net Expenditures (Revenues)734,024 32,804 766,828 4.47%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410605 Supply & Services
Current Budget Summary
156
Fire Services Department
Overview
The Fire Services Department is responsible for fire protection and emergency
management within the City. Fire Protection responsibilities include response to
emergencies, fire prevention inspections, public fire safety education and staff
development and training.
Emergency Management responsibilities include the coordination, response and
management of large-scale emergencies in the City. Staff also ensure that the City is
compliant with the Emergency Management and Civil Protection Act.
Pickering Fire Station Locations:
Fire Station 1 (Headquarters) - 1700 Zents Drive
Fire Station 2 - 553 Kingston Road
Fire Station 4 - 4941 Old Brock Road (Claremont)
Fire Station 5 - 1616 Bayly Street
Fire Station 6 - 1115 Finch Avenue
Fire Services
Department
Fire Protection
Operations
Suppression
Rescue
Fire
Prevention
Public
Education
Training
Emergency Operations
Emergency
Management
157
Fire Services Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Subject to Council approval, implement the 2024 Fire Master Plan.
Develop a new Establishing and Regulating By-Law that outlines the levels and
types of response that Fire Services will provide to the community.
Complete the acquisition of land for Fire Station 5 replacement.
Transition all firefighting nozzle inventory from variable volume to smooth bore
application.
Continue to foster relationships with community stakeholders through shared
activities and events. These include Durham Regional Police, Durham EMS, and
participating community and advocacy groups.
Provide the installation of wayfinding signs in city parks to allow patrons to
identify their calling location in the event of an emergency.
158
Fire Services Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 121 125 - - 125
Reg. Part-Time - - - - -
Total 121 125 - - 125
The Department is not proposing to add any new staffing positions in 2025.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Fire Protection $ 21,402,212 $ 22,435,917 $ 1,033,705 4.83%
Emergency Operations 40,914 49,161 8,247 20.16%
Total (Net Cost) $21,443,126 $22,485,098 $1,041,972 4.86%
159
Fire Services Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $201,220 Increase reflects salary progressions related to the
collective agreement.
Overtime $300,000 Increase is due to employee absence coverage.
Employee Benefits $327,072 Increase reflects higher statutory benefits costs due
to enhanced CPP rates and inflationary increases in
group health benefit costs.
Uniforms ($53,600) Decrease primarily due to one-time cost for purchase
of uniforms and bunker gear for four new firefighter
positions hired in 2024.
Telephones & Data $16,430 Increase reflects the allocation of telephone costs for
the new Fire Headquarters which opened in 2024 and
is now reflected in the 2025 budget.
Dispatch
Communications
$109,000 Increase is largely due to the City’s share of the
operational costs for Regional fire dispatch under the
new shared model $35,000 as well as additional
costs for a Fire Hall Alerting System $15,000, Crisys
software contract $35,000 and Tablet Command
software $24,000.
Consulting &
Professional Services
($74,046) Decrease is due to the completion of the Fire Master
Plan (FMP) in 2024.
Building Repairs &
Maintenance
$33,000 Increase is largely due the cost of an HVAC
replacement at Fire Station #6 $15,000 and an
installation of a new electrical feed for the firefighter’s
memorial $20,000.
Gas, Oil, Tires, Etc. $27,770 Increase reflects continued high fuel prices and
additional diesel, gas, oil changes and tires required
for the City’s growing vehicle fleet.
Supplies & Tools $52,000 Increase is for the replacement of the Self-Contained
Breathing Apparatus (SCBA) washer which has
reached the end of its service life (grant funded)
$45,000, and the cost of medical equipment on fire
trucks no longer supplied by Region of Durham
Paramedic Services $7,000.
System & Software
Upgrade
$16,285 Increase is mainly due to new scheduling software to
be purchased in 2025 $15,035.
Other Expenses $19,195
160
Fire Services Department
Account Change Explanation
Total Expenditures $974,326
Revenues - (Increase) / Decrease
Ontario Grants $10,000 Decrease is related to one-time Community
Emergency Preparedness grant application in 2024.
Other Agency Grants ($45,000) Increase reflects new one-time grant for replacement
of the SCBA washer.
User Fees ($25,000) Increase reflects 2025 user fee rates and expected
activity.
Total Revenues ($60,000)
Transfers - (Increase) / Decrease
Development Charges
Reserve Fund
$109,134 Decrease is due to the completion of the Fire Master
Plan in 2024, partially funded (85%) from
Development Charges.
Continuing Studies
Reserve
$18,512 Decrease is due to the completion of the Fire Master
Plan in 2024, partially funded (15%) from Continuing
Studies Reserve.
Total Transfers $127,646
Net Increase $1,041,972
161
Fire Services Department
Department Performance Indicators/Statistics
2022 2023 2024
Fire Prevention & Public Safety
Vulnerable Occupancy Inspections (Legislated) 20 20 20
Complaint Inspections 143 104 126
Requested Inspections 720 359 363
Fire Investigations 37 37 41
Permits Reviewed 327 301 341
Public Fire Safety Education Events 115 217 176
Other Fire Safety/Community Support Activities 219 217 246
Fire Suppression Operations
Fire/Smoke 325 345 349
Motor Vehicle Accidents 629 617 668
Medical Response 1,357 2,918 3,022
Rescue 23 26 37
Fire Alarm 474 544 534
Hazard (CO, wires down, gas leak, etc.) 322 261 403
Other (public assist, 911 unknown call, etc.) 347 475 443
Total Incidents 3,478 5,186 5,426
Training
Recruit firefighters trained (7-week program) 5 9 11
162
Expenditures
14,014,440 11,682,037 Salaries & Wages 14,901,351 201,220 15,102,571 1.35%
770,271 659,719 Overtime 400,000 300,000 700,000 75.00%
3,882,464 3,657,583 Employee Benefits 4,188,880 327,072 4,515,952 7.81%
223,045 207,264 Uniforms 272,600 (53,600)219,000 (19.66%)
5,762 3,378 Conferences 6,500 (6,500) - (100.00%)
123,727 110,880 Seminars & Education 142,500 (6,000)136,500 (4.21%)
609 249 Travel 1,000 - 1,000 - %
11 12 Freight, Express & Cartage - - - - %
18,938 15,952 Cellular Phones 17,900 (200)17,700 (1.12%)
73,536 65,315 Telephone & Data 62,100 16,430 78,530 26.46%
1,077 964 Internet 1,160 30 1,190 2.59%
1,692 1,389 Cable TV 2,505 75 2,580 2.99%
1,169,382 510,343 Dispatch Comunications 827,080 109,000 936,080 13.18%
833 426 Advertising 1,000 - 1,000 - %
(11) - Subscriptions & Publications 2,000 500 2,500 25.00%
130 - Brochures/Newsletters Printing - - - - %
- - Photo, Mapping, Print 1,000 - 1,000 - %
89,898 87,920 Insurance Premium 87,920 8,800 96,720 10.01%
710 - Insurance Deductible 2,300 4,950 7,250 215.22%
49,988 54,782 Consulting & Professional Fees 84,046 (74,046)10,000 (88.10%)
3,644 562 Meals, Promotions & General 8,750 8,500 17,250 97.14%
4,610 4,212 Memberships 4,450 150 4,600 3.37%
995 1,240 Outside Agency Services 1,000 1,200 2,200 120.00%
608 - Highway Aids - Repairs & Maintenance - - - - %
255,209 164,982 Building - Repairs & Maintenance 167,400 33,000 200,400 19.71%
678 - Tree Maintenance - - - - %
246,344 197,307 Vehicle - Repairs & Maintenance 165,900 - 165,900 - %
155,193 105,898 Gas, Oil, Tire, Etc.147,070 27,770 174,840 18.88%
109,459 79,435 Misc. Equip. - Repairs & Maintenance 95,070 - 95,070 - %
6,894 5,869 Stationary & Office Supplies 6,000 1,000 7,000 16.67%
- 265 Forms 1,500 - 1,500 - %
19,804 16,049 Programs & Event Supplies 24,400 (4,400)20,000 (18.03%)
110,782 110,205 Supplies & Tools 109,000 52,000 161,000 47.71%
17,650 15,319 Utilities - Water 19,320 1,050 20,370 5.43%
75,677 60,395 Utilities - Hydro 95,000 580 95,580 0.61%
35,094 29,222 Utilities - Natural Gas 40,400 7,660 48,060 18.96%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Fire Services Department
Current Budget Summary
163
16,786 245 Software & Hardware Mtce. Contracts 16,370 6,400 22,770 39.10%
13,435 6,535 System & Software Upgrade 8,700 16,285 24,985 187.18%
22,820 884 Furniture & Fixtures 1,000 (1,000) - (100.00%)
27,752 26,897 Misc. Equipment 18,600 (3,600)15,000 (19.35%)
(256)35 Exchange Rate - Gain or Loss - - - - %
21,549,680 17,883,769 Total Expenditures 21,931,772 974,326 22,906,098 4.44%
Revenues
- - Ontario Grants (10,000)10,000 - (100.00%)
- - Other Agency Grants - (45,000)(45,000) - %
(146,917)(66,472)Department User Fees (100,000)(25,000)(125,000)25.00%
- - Sponsorships (500) - (500) - %
- - Marketing Sponsors (500) - (500) - %
(250,881)(250,000)Cost Recoveries (250,000) - (250,000) - %
(397,798)(316,472) Total Revenues (361,000)(60,000)(421,000)16.62%
Transfers
(30,751) - Transfer to/(from) DC Oblg RF (109,134)109,134 - (100.00%)
15,893 - Transfer to(from) Cntg Sty Res.(18,512)18,512 - (100.00%)
(14,858) - Total Transfers (127,646)127,646 - (100.00%)
21,137,024 17,567,297 Net Expenditures (Revenues)21,443,126 1,041,972 22,485,098 4.86%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Fire Services Department
Current Budget Summary
164
Expenditures
13,839,365 11,536,742 Salaries & Wages 14,759,672 194,575 14,954,247 1.32%
770,271 659,719 Overtime 400,000 300,000 700,000 75.00%
3,838,950 3,618,210 Employee Benefits 4,153,895 324,220 4,478,115 7.81%
223,045 207,264 Uniforms 272,600 (53,600)219,000 (19.66%)
5,762 3,378 Conferences 5,000 (5,000) - (100.00%)
123,718 110,880 Seminars & Education 139,000 (6,000)133,000 (4.32%)
609 238 Travel 1,000 - 1,000 - %
11 12 Freight, Express & Cartage - - - - %
18,506 15,546 Cellular Phones 16,500 (200)16,300 (1.21%)
73,283 65,315 Telephone & Data 61,600 16,360 77,960 26.56%
1,077 964 Internet 1,100 30 1,130 2.73%
369 - Cable TV 885 25 910 2.82%
1,169,382 510,343 Dispatch Comunications 827,080 109,000 936,080 13.18%
833 426 Advertising 1,000 - 1,000 - %
(11) - Subscriptions & Publications 2,000 500 2,500 25.00%
130 - Brochures/Newsletters Printing - - - - %
- - Photo, Mapping, Print 500 - 500 - %
89,150 87,060 Insurance Premium 87,060 8,710 95,770 10.00%
710 - Insurance Deductible 2,300 4,950 7,250 215.22%
49,988 54,782 Consulting & Professional Fees 84,046 (74,046)10,000 (88.10%)
3,273 562 Meals, Promotions & General 8,000 8,500 16,500 106.25%
4,610 3,937 Memberships 4,050 150 4,200 3.70%
995 1,240 Outside Agency Services 1,000 1,200 2,200 120.00%
608 - Highway Aids - Repairs & Maintenance - - - - %
255,193 164,927 Building - Repairs & Maintenance 167,400 33,000 200,400 19.71%
678 - Tree Maintenance - - - - %
246,344 197,307 Vehicle - Repairs & Maintenance 165,900 - 165,900 - %
155,193 105,898 Gas, Oil, Tire, Etc.147,070 27,770 174,840 18.88%
109,446 79,435 Misc. Equip. - Repairs & Maintenance 94,570 - 94,570 - %
6,042 5,444 Stationary & Office Supplies 5,000 1,000 6,000 20.00%
- 265 Forms 1,500 - 1,500 - %
19,718 16,049 Programs & Event Supplies 24,400 (4,400)20,000 (18.03%)
110,473 109,588 Supplies & Tools 107,500 52,000 159,500 48.37%
17,650 15,319 Utilities - Water 19,320 1,050 20,370 5.43%
75,677 60,395 Utilities - Hydro 95,000 580 95,580 0.61%
35,094 29,222 Utilities - Natural Gas 40,400 7,660 48,060 18.96%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410700 Fire Protection
Current Budget Summary
165
16,621 245 Software & Hardware Mtce. Contracts 16,210 6,340 22,550 39.11%
13,435 6,535 System & Software Upgrade 8,700 16,285 24,985 187.18%
22,664 884 Furniture & Fixtures 1,000 (1,000) - (100.00%)
27,013 26,663 Misc. Equipment 18,600 (3,600)15,000 (19.35%)
(256)35 Exchange Rate - Gain or Loss - - - - %
21,325,619 17,694,829 Total Expenditures 21,740,858 966,059 22,706,917 4.44%
Revenues
- - Ontario Grants (10,000)10,000 - (100.00%)
- - Other Agency Grants - (45,000)(45,000) - %
(146,917)(66,472)Department User Fees (100,000)(25,000)(125,000)25.00%
- - Sponsorships (500) - (500) - %
- - Marketing Sponsors (500) - (500) - %
(100,881)(100,000)Cost Recoveries (100,000) - (100,000) - %
(247,798)(166,472) Total Revenues (211,000)(60,000)(271,000)28.44%
Transfers
(30,751) - Transfer to/(from) DC Oblg RF (109,134)109,134 - (100.00%)
15,893 - Transfer to(from) Cntg Sty Res.(18,512)18,512 - (100.00%)
(14,858) - Total Transfers (127,646)127,646 - (100.00%)
21,062,963 17,528,357 Net Expenditures (Revenues)21,402,212 1,033,705 22,435,917 4.83%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410700 Fire Protection
Current Budget Summary
166
Expenditures
175,075 145,295 Salaries & Wages 141,679 6,645 148,324 4.69%
43,514 39,373 Employee Benefits 34,985 2,852 37,837 8.15%
- - Conferences 1,500 (1,500) - (100.00%)
9 - Seminars & Education 3,500 - 3,500 - %
- 11 Travel - - - - %
432 406 Cellular Phones 1,400 - 1,400 - %
253 - Telephone & Data 500 70 570 14.00%
- - Internet 60 - 60 - %
1,323 1,389 Cable TV 1,620 50 1,670 3.09%
- - Photo, Mapping, Print 500 - 500 - %
748 860 Insurance Premium 860 90 950 10.47%
371 - Meals, Promotions & General 750 - 750 - %
- 275 Memberships 400 - 400 - %
16 55 Building - Repairs & Maintenance - - - - %
13 - Misc. Equip. - Repairs & Maintenance 500 - 500 - %
852 425 Stationary & Office Supplies 1,000 - 1,000 - %
86 - Programs & Event Supplies - - - - %
309 617 Supplies & Tools 1,500 - 1,500 - %
165 - Software & Hardware Mtce. Contracts 160 60 220 37.50%
156 - Furniture & Fixtures - - - - %
739 234 Misc. Equipment - - - - %
224,061 188,940 Total Expenditures 190,914 8,267 199,181 4.33%
Revenues
(150,000)(150,000)Cost Recoveries (150,000) - (150,000) - %
(150,000)(150,000) Total Revenues (150,000) - (150,000) - %
Transfers
- - Total Transfers - - - - %
74,061 38,940 Net Expenditures (Revenues)40,914 8,267 49,181 20.21%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410705 Emergency Operations
Current Budget Summary
167
Human Resources Department
Overview
The Human Resources Department provides a variety of centralized services to both
the City of Pickering and the Pickering Public Library related to the management of our
people resources. This includes the following functions under each operational area:
Human Resources - Centralized recruitment, health & safety, employee recognition,
Human Resources Information System (HRIS) and training.
Employee Services - Employee benefits, compensation, Ontario Municipal Employee
Retirement System (OMERS) administration, disability management and Workplace
Safety & Insurance (WSIB) administration and employee wellness.
Labour Relations - Grievance administration, collective bargaining, employee relations
and policy development.
People & Culture – Succession planning, equity, diversity & inclusion and
organizational development.
Human Resources
Department
Human
Resources
Employee
Services
Labour
Relations
People &
Culture
168
Human Resources Department
Key Activities for 2025 in Support of the Corporate Strategic Plan
Conduct collective bargaining for the renewal of existing collective agreements
including: The Pickering Professional Firefighters’ Association, The Canadian
Union of Public Employees Local 129 and The Canadian Union of Public
Employees Local 3506.
Full implementation of the corporate wide utilization of SuccessFactors -
Employee Central (HRIS self-service module) including the introduction of the
recruitment / onboarding module.
Ongoing review of policies and procedures to better align them with current
practices, the Corporate Strategic Plan and the Equity, Diversity & Inclusion
Strategy.
Facilitate succession planning including the creation of a leadership development
program.
Participate in the implementation of the EDI Strategy including supporting the
creation of an EDI training plan for all employees.
Provide support and resources to the Mental Wellness Committee’s initiatives for
workplace mental health training.
Foster relationships with community partners.
169
Human Resources Department
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 12 12 - - 12
Reg. Part-Time - - - - -
Total 12 12 - - 12
The Department is not proposing to add any new staff for 2025.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Human Resources $ 1,447,876 $ 1,538,804 $ 90,928 6.28%
Health & Safety 170,751 181,152 10,401 6.09%
Total (Net Cost) $1,618,627 $1,719,956 $101,329 6.26%
170
Human Resources Department
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures - Increase / (Decrease)
Salaries & Wages $62,659 Increase is due to reclassifications/reorganization
impacts with no net impact on complement.
Employee Benefits $40,205 Increase reflects higher statutory benefits costs due
to enhanced CPP rates and inflationary increases in
group health benefit costs.
Consulting &
Professional Services
63,728 Increase due implementation costs of SAP employee
recruiting and onboarding software modules $95,000,
partially offset by a decrease due to the completion of
the Equity Diversity & Inclusion (EDI) Strategy in 2024
($31,000).
Other Expenses $9,585
Total Expenditures $176,177
Revenues - (Increase) / Decrease
Netted Revenues ($11,120) Increase is due to the internal charge for HR support
services provided to the Pickering Public Library.
Total Revenues ($11,120)
Transfers - (Increase) / Decrease
Continuing Studies
Reserve
$31,272 Decrease is due to the EDI Strategy completed in
2024.
Financial System
Reserve
($95,000) Increase reflects reserve funding for implementation
costs of SAP employee recruiting and onboarding
software modules.
Total Transfers ($63,728)
Net Increase $101,329
171
Human Resources Department
Department Performance Indicators/Statistics
Performance Indicators/Statistics
2022 2023 2024
Job Postings 78 100 57
New Employees Hired (excluding students) 111 138 127
Rehires/transfers/promotions 159 295 170
Student/mass hires 298 238 232
Retirements/resignations 36 32 54
Employees trained (various courses including
Respect in the Workplace, Health & Safety
Awareness, confined space and working at
heights)
319
807
421
172
Expenditures
1,121,943 892,691 Salaries & Wages 1,182,427 62,659 1,245,086 5.30%
545 421 Overtime 2,000 (1,000)1,000 (50.00%)
311,238 286,127 Employee Benefits 334,155 40,205 374,360 12.03%
51,640 29,612 Employee Recognition 42,250 8,750 51,000 20.71%
1,577 2,101 Conferences 2,650 (2,650) - (100.00%)
2,484 3,825 Seminars & Education 6,500 2,000 8,500 30.77%
37,673 15,325 Corporate Training 50,000 2,000 52,000 4.00%
90 75 Travel 500 - 500 - %
844 773 Cellular Phones 1,300 (700)600 (53.85%)
3,618 2,865 Telephone & Data 3,800 20 3,820 0.53%
447 379 Internet 380 10 390 2.63%
21,052 7,695 Advertising 15,000 - 15,000 - %
4,763 5,475 Insurance Premium 5,475 555 6,030 10.14%
192,213 133,085 Consulting & Professional Fees 181,272 63,728 245,000 35.16%
2,729 2,011 Meals, Promotions & General 7,000 - 7,000 - %
2,725 2,663 Memberships 3,660 100 3,760 2.73%
1,180 812 Stationary & Office Supplies 1,500 - 1,500 - %
639 639 Educational Material 1,400 - 1,400 - %
- 102 Workplace Accomodation 900 - 900 - %
8,010 6,443 Software & Hardware Mtce. Contracts 8,330 500 8,830 6.00%
1,765,410 1,393,119 Total Expenditures 1,850,499 176,177 2,026,676 9.52%
Revenues
- (1,000)Misc. Revenue - - - - %
- (1,000)Cost Recoveries - - - - %
(238,916) - Netted Revenue (175,600)(11,120)(186,720)6.33%
(238,916)(2,000) Total Revenues (175,600)(11,120)(186,720)6.33%
Transfers
14,575 - Transfer to(from) Cntg Sty Res.(31,272)31,272 - (100.00%)
- - Transfer to(from) Reserve - (95,000)(95,000) - %
(24,986) - Transfer to (from) Oblig RF (25,000) - (25,000) - %
(10,411) - Total Transfers (56,272)(63,728)(120,000)113.25%
1,516,083 1,391,119 Net Expenditures (Revenues)1,618,627 101,329 1,719,956 6.26%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 2024Human Resources Department
Current Budget Summary
173
Expenditures
996,167 788,744 Salaries & Wages 1,054,852 55,163 1,110,015 5.23%
545 421 Overtime 2,000 (1,000)1,000 (50.00%)
277,446 254,948 Employee Benefits 298,969 36,810 335,779 12.31%
51,640 29,612 Employee Recognition 42,250 8,750 51,000 20.71%
1,577 2,101 Conferences 2,000 (2,000) - (100.00%)
2,484 3,825 Seminars & Education 6,000 2,000 8,000 33.33%
12,664 1,875 Corporate Training 25,000 2,000 27,000 8.00%
90 75 Travel 300 - 300 - %
844 773 Cellular Phones 1,300 (700)600 (53.85%)
3,308 2,644 Telephone & Data 3,800 20 3,820 0.53%
409 350 Internet 340 10 350 2.94%
21,052 7,695 Advertising 15,000 - 15,000 - %
3,927 4,515 Insurance Premium 4,515 455 4,970 10.08%
192,213 130,867 Consulting & Professional Fees 181,272 63,728 245,000 35.16%
2,729 2,011 Meals, Promotions & General 7,000 - 7,000 - %
2,585 2,513 Memberships 3,460 100 3,560 2.89%
1,180 812 Stationary & Office Supplies 1,200 - 1,200 - %
1,189 5,389 Software & Hardware Mtce. Contracts 5,490 440 5,930 8.01%
1,572,049 1,239,170 Total Expenditures 1,654,748 165,776 1,820,524 10.02%
Revenues
- (1,000)Misc. Revenue - - - - %
- (1,000)Cost Recoveries - - - - %
(238,916) - Netted Revenue (175,600)(11,120)(186,720)6.33%
(238,916)(2,000) Total Revenues (175,600)(11,120)(186,720)6.33%
Transfers
14,575 - Transfer to(from) Cntg Sty Res.(31,272)31,272 - (100.00%)
- - Transfer to(from) Reserve - (95,000)(95,000) - %
14,575 - Total Transfers (31,272)(63,728)(95,000)203.79%
1,347,708 1,237,170 Net Expenditures (Revenues)1,447,876 90,928 1,538,804 6.28%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410800 Human Resources
Current Budget Summary
174
Expenditures
125,776 103,947 Salaries & Wages 127,575 7,496 135,071 5.88%
33,792 31,179 Employee Benefits 35,186 3,395 38,581 9.65%
- - Conferences 650 (650) - (100.00%)
- - Seminars & Education 500 - 500 - %
25,009 13,450 Corporate Training 25,000 - 25,000 - %
- - Travel 200 - 200 - %
310 221 Telephone & Data - - - - %
38 29 Internet 40 - 40 - %
836 960 Insurance Premium 960 100 1,060 10.42%
- 2,218 Consulting & Professional Fees - - - - %
140 150 Memberships 200 - 200 - %
- - Stationary & Office Supplies 300 - 300 - %
639 639 Educational Material 1,400 - 1,400 - %
- 102 Workplace Accomodation 900 - 900 - %
6,821 1,054 Software & Hardware Mtce. Contracts 2,840 60 2,900 2.11%
193,361 153,949 Total Expenditures 195,751 10,401 206,152 5.31%
Revenues
- - Total Revenues - - - - %
Transfers
(24,986) - Transfer to (from) Oblig RF (25,000) - (25,000) - %
(24,986) - Total Transfers (25,000) - (25,000) - %
168,375 153,949 Net Expenditures (Revenues)170,751 10,401 181,152 6.09%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 24, 202410805 Health & Safety
Current Budget Summary
175
Pickering Public Library
Overview
The mission of the Pickering Public Library is to inspire a thriving community and be a
place where everyone comes together to discover, learn, play, and connect.
The Pickering Public Library offers access to free spaces, programs, collections, and
other services that support the following ends:
1. Residents are provided access to high quality learning experiences, resources and
collections.
2. Residents will have access to library services that champion care, inclusion and
belonging.
3. Residents enjoy using fresh, inclusive, welcoming, accessible, and safe spaces that
reflect our diverse community and accommodate a variety of needs.
4. Residents feel supported to participate in civic engagement, respectful conversation,
and understanding about what matters to the community.
5. Residents are aware of, and are able to access, a wide range of innovative library
services that are developed with community input.
Pickering Public
Library
Client Experience &
Community
Engagement
Corporate Services
& Collections
176
Pickering Public Library
Key Activities for 2025 in Support of the Corporate Strategic Plan
Develop operational readiness plan for Local History Experience Centre at
PHCC.
Enhance Cybersecurity defenses and infrastructure.
Implement framework that ensures programs and events are equitable,
accessible and inclusive.
Increase Maker Space hours to support access to technologies that support
small businesses and entrepreneurs.
Provide Library space to community partners for employment fairs.
Support the implementation of the City’s Community Safety & Well-Being Plan.
Improve community safety in Library locations by adding security cameras and
improving sightlines.
Increase hours for community partners delivering services through Outreach
Desk at the Central Library.
Increase lighting in Central Library lobby for better accessibility.
Add stops to Ovee (outreach vehicle) and increase access to library services.
Improve teen space and after-school programming at Central Library.
Create permanent prayer/reflection space at Central Library.
Improve quality and size of multilingual book collections.
177
Pickering Public Library
Provide WIFI access in community parks through Ovee (outreach vehicle) stops.
Address community needs through delivering programs in partnership with
service organizations and providers.
Deliver first annual report to the community based on the Library’s strategic
priorities.
Deliver programs that increase civic engagement and promote greater
participation in civic initiatives.
Deliver programs that provide residents with opportunities to discuss community
issues.
178
Pickering Public Library
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Current Term of Council
2023 2024 2025
Add Delete Total
Full-Time 39 40 - - 40
Reg. Part-Time 20 20 - - 20
Total 59 60 - - 60
* The above chart excludes non-permanent employees.
The Library’s staff complement is unchanged in 2025.
Year-Over-Year (Net Cost) Budget Changes
Year-Over-Year
Change 2024 2025
Budget Budget ($) (%)
Pickering Public
Library
$6,562,637
$6,873,813
$311,176
4.74%
Total (Net Cost) $6,562,637 $6,873,813 $311,176 4.74%
179
Pickering Public Library
Explanation of Significant Departmental Budget Changes
Account Change Explanation
Expenditures – Increase / (Decrease)
Salaries & Wages $105,410 Increase is due to reclassifications/reorganization
impacts with no net impact on complement.
Employee Benefits $60,839 Increase in benefits costs reflects the increase in
salaries. Additional impacts include higher statutory
benefits costs due to enhanced CPP rates and
inflationary increases in group health benefit costs.
Brochures/
Newsletters/ Printing
$11,000 Increase is related to updated signage with new
brand visual.
Consulting &
Professional Fees
$70,425 Increase is largely due to professional services
related to cybersecurity legal consulting and
penetration testing $35,000, a new Facilities Plan
$62,500 (partially funded by Development Charges)
and Indigenous History Consultant $20,000, partially
offset by completion of the Cyber Security Review
($10,000) and Strategic Plan ($35,175) in 2024.
Outside Agency
Services
$12,175 Increase is largely due to inflationary changes to the
internal charge for Human Resource (HR) support
services provided to the Library by the City.
Building Repairs &
Maintenance
$11,800 Increase is mainly due to one-time cost for painting at
the Central Library in 2025.
Supplies & Tools $12,500 Increase is for Maker-Space supplies and equipment.
Software & Hardware
Maintenance Contracts
$37,690 Increase is largely due to the purchase of new data
analysis software and cloud-hosted backup services.
Systems & Software
Upgrade
($100,000) Decrease reflects the one-time cost for replacement
of Integrated Library Services database software
completed in 2024.
Other Expenses ($4,913)
Total Expenditures $216,926
Revenues - (Increase) / Decrease
Other Revenues $5,975
Total Revenues $5,975
180
Pickering Public Library
Account Change Explanation
Transfers – (Increase) / Decrease
Development Charges
Reserve Fund
($20,519) Increase in funding for Facilities Plan ($46,900),
partially offset by decrease in funding for Library
Strategic Plan completed in 2024 $26,381.
Continuing Studies
Reserve
$8,794 Decrease is due to funding for the Strategic Plan
completed in 2024.
Rate Stabilization
Reserve
$100,000 Decrease is due to funding for the replacement of the
ILS database software completed in 2024.
Total Transfers $88,275
Net Increase $311,176
181
Pickering Public Library
Departmental Performance Indicators/Statistics
Performance
Indicators/Statistics
2022 2023 2024
Total materials borrowed 860,735 843,650 873,300
Website visits 449,059 679,808 988,800
In-person visits 253,737 362,791 432,700
Active cardholders 33,497 37,795 40,200
Events & Outreach attendance 17,091 25,758 24,800
Number of events 650 944 970
182
Expenditures
3,667,271 3,047,016 Salaries & Wages 3,951,260 105,410 4,056,670 2.67%
2,878 3,525 Overtime 3,410 - 3,410 - %
971,007 864,533 Employee Benefits 1,119,599 60,839 1,180,438 5.43%
2,000 1,165 Employee Recognition 3,800 - 3,800 - %
2,380 1,379 Uniforms 3,250 750 4,000 23.08%
13,937 8,916 Conferences 11,000 (5,800)5,200 (52.73%)
22,949 13,846 Seminars & Education 26,000 (7,200)18,800 (27.69%)
6,263 4,819 Travel 5,000 - 5,000 - %
3,959 3,088 Postage 1,500 700 2,200 46.67%
77 97 Freight, Express & Cartage 500 - 500 - %
15,276 15,578 Cellular Phones 23,000 (2,000)21,000 (8.70%)
20,140 14,077 Telephone & Data 19,700 (710)18,990 (3.60%)
35,784 31,315 Internet 32,100 960 33,060 2.99%
1,095 654 Cable TV 725 25 750 3.45%
15,362 7,834 Advertising 18,000 - 18,000 - %
9,399 4,872 Brochures/Newsletters Printing 13,000 11,000 24,000 84.62%
28,730 34,625 Insurance Premium 34,625 3,465 38,090 10.01%
- - Insurance Deductible 2,300 - 2,300 - %
94,131 46,328 Consulting & Professional Fees 59,175 70,425 129,600 119.01%
9,146 4,202 Meals, Promotions & General 7,000 2,000 9,000 28.57%
14,435 12,246 Memberships 15,750 1,000 16,750 6.35%
327,757 63,416 Outside Agency Services 265,415 12,175 277,590 4.59%
251,134 58,182 Building - Repairs & Maintenance 289,310 11,800 301,110 4.08%
2,420 563 Vehicle - Repairs & Maintenance 2,000 500 2,500 25.00%
2,954 1,644 Gas, Oil, Tire, Etc.3,773 177 3,950 4.69%
46,536 41,062 Misc. Equip. - Repairs & Maintenance 41,300 2,500 43,800 6.05%
26,087 18,249 Stationary & Office Supplies 19,000 5,000 24,000 26.32%
53,771 34,905 Programs & Event Supplies 38,000 (1,500)36,500 (3.95%)
7,734 1,078 Committee Expenses 11,800 (2,800)9,000 (23.73%)
9,791 13,846 Supplies & Tools 9,200 12,500 21,700 135.87%
312,960 260,047 Library Materials 301,000 (3,000)298,000 (1.00%)
15,399 13,785 Utilities - Water 16,300 1,950 18,250 11.96%
134,742 96,062 Utilities - Hydro 138,400 1,110 139,510 0.80%
41,267 27,353 Utilities - Natural Gas 47,500 (1,990)45,510 (4.19%)
219,324 206,184 Software & Hardware Mtce. Contracts 220,990 37,690 258,680 17.06%
293 90,943 System & Software Upgrade 100,000 (100,000) - (100.00%)
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410900 Library
Current Budget Summary
183
17,808 15,004 Hardware Replacements 19,000 - 19,000 - %
10,100 4,502 Furniture & Fixtures 7,250 (50)7,200 (0.69%)
79 38 Financial Services Charges - - - - %
- 5 Exchange Rate - Gain or Loss - - - - %
6,416,375 5,066,983 Total Expenditures 6,880,932 216,926 7,097,858 3.15%
Revenues
(21,188)(604)Federal Grants (45,195)4,000 (41,195)(8.85%)
(157,689)(30,809)Ontario Grants (136,425) - (136,425) - %
(6,450) - Other Agency Grants - - - - %
(39,245)(42,776)Department User Fees (50,000)(1,500)(51,500)3.00%
(2,074)(1,479)Vending Machines (2,500)(75)(2,575)3.00%
(2,146)(1,820)Rentals - Meeting Rooms (5,000)(150)(5,150)3.00%
(4,420)(2,214)Other User Fees (14,000)700 (13,300)(5.00%)
(6,094)(4,654)Fines & Charges (10,000)3,000 (7,000)(30.00%)
(10,267)(14,158)Donations (20,000) - (20,000) - %
- (86)Misc. Revenue - - - - %
(249,573)(98,600) Total Revenues (283,120)5,975 (277,145)(2.11%)
Transfers
(46,523) - Transfer to/(from) DC Oblg RF (26,381)(20,519)(46,900)77.78%
9,832 - Transfer to(from) Cntg Sty Res.(8,794)8,794 - (100.00%)
100,000 100,000 Transfer to(from) Reserve - 100,000 100,000 - %
63,309 100,000 Total Transfers (35,175)88,275 53,100 (250.96%)
6,230,111 5,068,383 Net Expenditures (Revenues)6,562,637 311,176 6,873,813 4.74%
2023
Actuals
2024
Actuals
YTD
Account Description
2024
Budget
Increase /
Decrease
2025
Budget
% Change
From 2024
City of Pickering
2025
Run Date: Nov 29, 202410900 Library
Current Budget Summary
184