HomeMy WebLinkAboutMay 2, 2024Pickering Anti-Black Racism Taskforce
Meeting Agenda
May 2, 2024
Electronic Meeting - 7:00 pm
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Members of the public may observe the meeting proceedings by viewing the livestream.
Page
1.Welcome and Call to Order O. Grignon
2.Review and Approval of Agenda O. Grignon
3.Disclosure of Interest O. Grignon
4.Approval of Minutes
4.1 April 4, 2024 1
5.Presentations
5.1 Ellen Tayles-Armstrong, Conservator, Community Services
Re: Roots to Rebellion Exhibit Updates
6.Delegations
7.General Business
7.1 Executive Updates O. Grignon, D. David,
& S. Mascoll
7.2 Subcommittee Updates
-Consultation and Co-Design-Community Partnerships-Marketing and Promotions
K. Hanson, A. Fraser& C. Canzius
7.3 EDI Strategy Update J. San Antonio
8.Correspondence
9.Other Business
10.Next Meeting
11.Adjournment
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Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
April 4, 2024
Electronic Meeting 7:00 pm
Attendees: D. Dill
Z. Donaldson
A. FraserO. GrignonB. LoiseauP.Martin
V. Shaw
K. HansonD. DavidK. PetroloMayor K. Ashe
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison)D. YewWoon, Community Engagement Coordinator, Equity, Diversity & InclusionA. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: C. Canzius
S. Mascoll
Item/ Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as appropriate) 1. Welcome and Call to Order
O. Grignon called the meeting to order and read the
Land Acknowledgement.
2. Review and Approval of Agenda
Moved by K. Petrolo Seconded by D. David
That the April 4, 2024 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved.
Carried
3. Disclosure of Interest
No disclosures of interest were noted.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
4. Approval of Minutes
Moved by K. Petrolo Seconded by K. Hanson
That the March 7, 2024 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved.
Carried
5. Presentations
There were no presentations.
6. Delegations
There were no delegations.
7. General Business
7.1 Request to Ontario Human Rights Commission -Update from the March 25, 2024 CouncilMeeting
D. David provided an update regarding the
Request to the Human Rights CommissionMotion that was considered at the April 2, 2024Special Council Meeting. She provided asummary of the events that transpired during
the March 25, 2024 Council Meeting and the
April 2, 2024 Special Council Meeting, andexplained that the Motion passed.
Mayor K. Ashe provided comments regarding the events that transpired during the March 25,
2024 Council Meeting and the April 2, 2024
Special Council Meeting.
J. San Antonio spoke to the importance of theTaskforce’s contribution to City’s EDI work.
7.2 2024 Work Plan
O. Grignon informed the Taskforce that the
Work Plan was approved by Council at theMarch 25, 2024 Council Meeting and providedan overview of the events and initiatives thatwere approved as part of the Work Plan.
O. Grignon also spoke to the Taskforce’s
Subcommittees and solicited members to
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
consider volunteering to join as a Co-Chair or Member.
Discussion ensued amongst Taskforce
Members regarding:
•what membership on a Taskforcesubcommittee entails; and,
•the Partnership Subcommittee’s work thus
far with Ifarada Institute and DFCC.
Moved by K. Petrolo Seconded by V. Shaw
1.That the following Members be appointedto the Consultation & Co-DesignSubcommittee as follows:
•Denise David - Co-Chair
•Bethina Loiseau – Member
2.That the following Members be appointed
to the Partnerships Subcommittee as
follows:
•Odessa Grignon – Member
•Veronica Shaw – Member
3.That the following Members be appointedto the Partnerships Subcommittee asfollows:
•Keisha Petrolo – Member
•Paul Martin – Member
•Zakkiyya Donaldson – Member
Carried
J. San Antonio spoke to the way in which
Taskforce work is logged for the purpose of
providing stipends.
O. Grignon spoke to the Consultation and Co-Design project and indicated that Upsurgence
which presented to the Taskforce in the past
seemed to be the preferred vendor for theproject. She proposed a recommendation fromthe Taskforce to the City to sole-source theproject to UpSurgence and spoke to the
anticipated next steps in the process.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Discussion ensued between the Taskforce, J. San Antonio, and Mayor K. Ashe, regarding the Taskforce’s proposed recommendation to
sole-source and the need to further engage the City’s Finance Department to fully understand the City’s procurement process.
Moved by K. Petrolo
Seconded by K. Hanson
That the Pickering Anti-Black Racism Taskforce recommends that the City pursue a sole-source procurement of UpSurgence for
the Consultation and Co-Design Project.
Carried
7.3 Signature Events
O. Grignon spoke to the Signature Events thatwere approved by Council in the Taskforce’sWork Plan, and the how the approval will allowthe Taskforce adequate time to prepare andplan for the events.
Discussion ensued amongst Taskforce Members regarding:
•reaching out to businesses and communityorganizations;
•the importance of Taskforce memberssharing their ideas; and,
•the ability to have community organizations
present at Taskforce Meetings.
O. Grignon indicated thatshe would share a guide of
categories to guideTaskforce Membersregarding cultivatingCommunity Partnerships.
8. Correspondence
There was no correspondence.
9. Other Business
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9.1 Budget Update
O. Grignon indicated that S. Mascoll will be providinga Budget Update at a future meeting.
9.2 Subcommittee Membership Motion
J. San Antonio suggested that the previous Motionregarding Subcommittee Membership should includea provision for Subcommittee Members participatingin planning meetings and events as needed.
Moved by K. Petrolo
Seconded by D. David
1.That the following Members be appointed tothe Consultation & Co-Design Subcommittee
as follows:
•Denise David - Co-Chair
•Bethina Loiseau – Member
2.That the following Members be appointed tothe Partnerships Subcommittee as follows:
•Odessa Grignon – Member
•Veronica Shaw – Member
3.That the following Members be appointed tothe Partnerships Subcommittee as follows:
•Keisha Petrolo – Member
•Paul Martin – Member
•Zakkiyya Donaldson – Member
4.That Subcommittee Members will beparticipating in planning meetings andexecution of events as needed.
Carried
9.2 Community Events Update
J. San Antonio provided an overview of variousCommunity Events happening in the followingmonths.
9.3 Roots to Rebellion Exhibit Update
J. San Antonio stated that the Pickering MuseumVillage Roots to Rebellion Exhibit had experiencedconstruction delays and indicated that City Staff will
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provide a full update to the Taskforce at the May 2, 2024 Meeting.
9.4 City of Pickering EDI Strategy Update
J. San Antonio provided an update regarding the
City’s EDI Strategy and spoke to the Taskforce’scritical contribution to the strategy. She indicated thatthe latest draft of the strategy will be released on theCity’s website to collect final feedback, before being
forwarded to Council for approval in May 2024.
10. Next Meeting
The next meeting is scheduled for May 2, 2024 at 7:00 pm in an electronic format.
11. Adjournment
The meeting was adjourned.
Meeting Adjourned: 8:12 pm
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