Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
March 25, 2024
Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1. Call to Order/Roll Call 2. Moment of Reflection Mayor Ashe will call for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Special Council - Education & Training Minutes, February 26, 2024 1 (Confidential Special Council – Education & Training Minutes, February 26, 2024, provided under separate cover) Council Minutes, February 26, 2024 3 (Confidential In Camera Council Minutes, February 26, 2024, provided under separate cover) Executive Committee Minutes, March 4, 2024 26 Planning & Development Committee Minutes, March 4, 2024 33 6. Presentations 7. Question Period 8. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the online delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 5 minutes shall be Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca allotted for each delegation. Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 8.1 Terry Rekar, Courtice Resident (In Person) Re: The Opinion Editorial by Councillor Lisa Robinson 8.2 Carl Fulda, Oshawa Resident (In Person) Re: The Opinion Editorial by Councillor Lisa Robinson 8.3 Judy Griffiths, Whitby Resident (In Person) Re: The Opinion Editorial by Councillor Lisa Robinson regarding Black History Month 8.4 Charlene Herbst, Pickering Resident (In Person) Re: The Opinion Editorial by Councillor Lisa Robinson regarding Black History Month 8.5 Jessica Wilkins, Oshawa Resident (In Person) Janice Strasbourg, Oshawa Resident (In Person) Re: Councillor Robinson’s Right to Express her Views and Opinions 8.6 Margitta Fulda, Oshawa Resident (In Person) Re: Concerns regarding the February 26, 2024 Council Meeting 8.7 Joe Ingino, Editor/Publisher, Central Newspaper (In Person) Re: Clarification regarding The Black History Month Opinion Editorial by Councillor Lisa Robinson 8.8 Michael Quinn, Mattawa Resident (In Person) Re: Concerns regarding the Conduct of City Council 8.9 Terry Peters, Pickering Resident (In Person) Re: The Opinion Editorial by Councillor Lisa Robinson 8.10 Karen Sloan, Pickering Resident (In Person) Re: The Opinion Editorials by Councillor Lisa Robinson 8.11 Ruchi Wali, Member, Cultural Advisory Committee (In Person) Ansonett Palmer, Member, Cultural Advisory Committee (In Person) Re: Corr. 07-24 Cultural Advisory Committee Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca - 2023 Year End Report & 2024 Work Plan 9. Correspondence 9.1 Corr. 07-24 40 Jesse St. Amant, Coordinator, Cultural Services, City of Pickering Re: Cultural Advisory Committee - 2023 Year End Report & 2024 Work Plan Recommendation: That Corr. 07-24, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated March 25, 2024, regarding the Cultural Advisory Committee 2023 Year End Report & 2024 Work Plan, be received for information. 9.2 Corr. 08-24 45 Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering Re: Community Safety & Well-Being Advisory Committee - 2023 Year End Report & 2024 Work Plan - Homelessness Subcommittee Mandate Recommendation: That Corr. 08-24, from Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering, dated March 25, 2024, regarding the Community Safety & Well-Being Advisory Committee 2023 Year End Report & 2024 Work Plan and Homelessness Subcommittee Mandate, be received for information. 9.3 Corr. 09-23 50 Alexander Harras, Director of Legislative Services & Regional Clerk, Region of Durham Re: Request the Province of Ontario to commit to undertaking with Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario Recommendation: That Corr. 09-24, from Alexander Harras, Director of Legislative Services Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca & Regional Clerk, Region of Durham, dated January 31, 2024, regarding a Request the Province of Ontario to commit to undertaking with Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario, be received and endorsed. 9.4 Corr. 10-24 52 Michael de Rond, Town Clerk, Town of Aurora Re: Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Recommendation: 1. That Corr. 10-24, from Michael de Rond, Town Clerk, Town of Aurora, dated March 6, 2024, regarding Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement, be received and endorsed; and, 2. That a copy of this resolution be sent to the Chief Commissioner, Ontario Human Rights Commission. 10. Report EC 03-24 of the Executive Committee held on March 4, 2024 Refer to Executive Committee Agenda pages: 10.1 Director, Engineering Services, Report ENG 03-24 1 Amberlea Tennis Club and Pickering Pickleball Club Inc. Licence Agreements Shadybrook Park, Tennis Court Expansion – Tender No. T2023-14 Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Licence Agreement with Pickering Pickleball Club Inc. submitted as Attachment 2 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That Tender No. T2023-14 for the Shadybrook Park Tennis Court Expansion as submitted by Zilli Construction Ltd. in the total tendered amount of $248,261.00 (HST included) be accepted; 4. That the total gross project cost of $291,669.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $262,657.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $262,657.00 as follows: a) the sum of $196,993.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from Development Charges – City’s Share Reserve; b) the sum of $65,664.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.2 Director, Engineering Services, Report ENG 04-24 35 Proposed All-way Stop - Bainbridge Drive and Marshcourt Drive Recommendation: 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Bainbridge Drive and Marshcourt Drive; and, Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.3 Director, City Development & CBO, Report SUS 01-24 41 Pickering Environmental Schools Grant - Results of the 2023 Funding Recommendation: That Report SUS 01-24 regarding the Pickering Environmental Schools Grant be received for information. 10.4 Director, City Development & CBO, Report SUS 02-24 60 Termination of Whitby Green Standard Demonstration Project - Termination Agreement and Release Recommendation: 1. That Report SUS 02-24, regarding the termination of the Whitby Green Standard Demonstration Project, be received; and, 2. That the Mayor and City Clerk be authorized to execute a Termination Agreement and Release between the Town of Whitby, City of Pickering, Region of Durham, Mattamy Development Corporation, and Clean Air Partnership, as set out in Attachment 1 of this report, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor. 10.5 Director, City Development & CBO, Report SUS 03-24 69 Pickering Urban Agriculture Project Update - Council Resolutions #100/23 and #218/23 Recommendation: 1. That Report SUS 03-24 regarding Pickering Urban Agriculture Project Update, be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 10.6 Director, City Development & City Solicitor, Report SUS 04-24 95 Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates - Council Resolutions #914/22 and #982/22 Recommendation: 1. That Report SUS 04-24 regarding Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Report PD 01-24 of the Planning & Development Committee held on March 4, 2024 Refer to Planning & Development Agenda pages: 11.1 Director, City Development & CBO, Report PLN 04-24 1 Zoning By-law Amendment Application A 02/21 Draft Plan of Subdivision Application SP-2021-01 Draft Plan of Condominium Application CP-2021-01 Highcastle (1939 Altona Rd.) Inc. (1939 Altona Road) Recommendation: 1. That Zoning By-law Amendment Application A 02/21, submitted by Highcastle (1939 Altona Rd.) Inc., to facilitate a residential condominium development consisting of a mix of townhouse units, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 04-24, be finalized and forwarded to Council for enactment; and, 2. That Draft Plan of Subdivision Application SP-2021-01, submitted by Highcastle (1939 Altona Rd.) Inc., to establish a development block to facilitate a residential condominium development; an open space block, a road widening block, a reserve block and a public street to complete Sparrow Circle, as shown in Attachment 3 to Report PLN 04-24, and the implementing conditions of approval, Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca as set out in Appendix II, be endorsed. 11.2 Director, City Development & CBO, Report PLN 05-24 53 Initiating Pickering’s Official Plan Review Recommendation: 1. That staff be authorized to initiate the update of the Pickering Official Plan, and to fulfill the requirements of Section 26(3) of the Planning Act, and request the Mayor to call a Special Meeting of Council on May 27, 2024 at 5:00 pm to provide an opportunity for public input on the revisions that may be required; and, 2. That a copy of Report PLN 05-24, and Council’s Resolution thereon, be sent to the Region of Durham, local municipalities in Durham Region, the City of Toronto, the Region of York, the City of Markham, the Town of Whitchurch-Stouffville, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, the Durham School Boards, and any interested parties for their information. 11.3 Director, City Development & CBO, Report PLN 06-24 59 Request for Redline Revision of Draft Plan of Subdivision Application SP-2009-11 (R2) Revised Zoning By-law Amendment Application A 08/23 Mattamy (Seaton) Limited Part of Lots 21 and 22, Concession 4 Seaton Community Recommendation: 1. That the Revision to Draft Plan of Subdivision SP-2009-11 (R2), submitted by Mattamy (Seaton) Limited, to permit a redline revision to a draft approved plan of subdivision on lands being Part of Lots 21 and 22, Concession 4, as shown on the Applicant’s Revised Draft Plan, Attachment 6 to Report PLN 06-24, be endorsed; 2. That the proposed amendment to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP- 2009-11 (R2), as set out in Appendix I to Report PLN 06-24, be endorsed; Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the Ontario Land Tribunal (OLT) be advised of City Council’s decision on the request for a redline revision to Draft Plan of Subdivision SP-2009-11 (R2), and that the City Solicitor be authorized to attend any OLT hearing on the required red-line revision; and, 4. That Zoning By-law Amendment Application A 08/23, submitted by Mattamy (Seaton) Limited, to implement the redline revision to Draft Plan of Subdivision SP-2009-11 (R2) be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 06-24, be finalized and forwarded to Council for enactment. 11.4 Director, City Development & CBO, Report PLN 07-24 84 Zoning By-law Amendment Application A 06/23 Taccgate Developments Inc. North and south sides of Taunton Road between Burkholder Drive and Peter Mathews Drive, and on the east side of Peter Mathews Drive Seaton Community Recommendation: That Zoning By-law Amendment Application A 06/23, submitted by Taccgate Developments Inc., to amend the existing zoning on three separate properties, located on the north and south sides of Taunton Road, between Burkholder Drive and Peter Matthews Drive, and at the southeast corner of Peter Matthews Drive and Taunton Road to do the following: a) add “Street Townhouse” to the list of permitted housing types; b) establish zoning performance standards to facilitate residential common element condominium tenure; and, c) exempt townhouses from needing to be constructed in combination with an apartment building, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 07-24, be finalized and forwarded to Council for enactment. 12. New and Unfinished Business Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 12.1 Chief Administrative Officer, Report CAO 02-24 58 Pickering Anti-Black Racism Taskforce - 2023 Year End Report and 2024 Work Plan Recommendation: 1. That Report CAO 02-24 regarding the Pickering Anti-Black Racism Taskforce 2023 Year End Report and 2024 Work Plan be received for information; 2. That Council approve the Pickering Anti-Black Racism Taskforce-led 2024 2nd Annual Community BBQ in celebration of the International Day for People of African Descent event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 3. That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the 2nd Annual Community BBQ in celebration of the International Day for People of African Descent; and, 4. That Council approve the Pickering Anti-Black Racism Taskforce- led 2024 Black Joy Holiday Market event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer. 12.2 Director, Corporate Services & City Solicitor, Report CLK 01-24 66 Amendments to Procedure By-law 8019/23 Recommendation: 1. That Report CLK 01-24 regarding amendments to Procedure By-law 8019/23 be received; 2. That the draft By-law, included as Attachment 1 to CLK 01-24, to amend Procedure By-law 8019/23 be approved; and, 3. That the appropriate City of Pickering Officials be authorized to Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca take such actions as are necessary to give effect to the recommendations in this report. 12.3 Director, Finance & Treasurer, Report FIN 05-24 71 Statement of the Treasurer Respecting 2023 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: It is recommended that Report FIN 05-24 regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2023 be received for information. 12.4 Fire Chief, Report FIR 02-24 81 Extension of NextGen Communications Interoperability and Radio System User Agreement to Additional Users (Elexicon Energy) Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Adhesion Agreement adding Elexicon Energy Inc. as a party to the NextGen Communications Interoperability and Radio System Use Agreement, as set out in Attachment 1 of Report FIR 02-24, subject to minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; 2. That the Fire Chief be authorized to execute this agreement and future agreements adding new parties to the NextGen Communications Interoperability and Radio System Use Agreement on terms satisfactory to the Fire Chief and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 12.5 Director, City Development & CBO, Report PLN 10-24 86 301 Kingston Road - Part IV Designation of 301 Kingston Road Recommendation: Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That appropriate City of Pickering officials be given authority to take the necessary actions to designate 301 Kingston Road (known historically as the Toynevale Farm) under Section 29, Part IV of the Ontario Heritage Act, and include the property on the City of Pickering Municipal Heritage Register. 2. That staff be authorized to take the appropriate actions to require the property owner to apply for, and obtain, the necessary building permits and heritage alteration permits to secure and stabilize the building at 301 Kingston Road, and to reinstate the missing elements of the structure to bring the building into compliance with the minimum requirements of the Ontario Building Code. 12.6 Director, Finance & Treasurer, Report FIN 06-24 242 2024 Financial Housekeeping Report Recommendation: 1. That Council approve the 2024 Low Income Seniors & Persons with Disabilities grant amount, to be increased from $535 to $560 per household; 2. That the City’s share of the Municipal Accommodation Tax be used to fund tourism-related capital infrastructure; 3. That Council approve the cancellation of the following previously approved Capital projects: Project Number Description Unspent Budget Amount C10235.2203 O’Brien Hot Water Tank Replacement $60,000 C10240.2007 Purchase and Installation of Electric Vehicle Charge Station at the Civic Centre $25,000 C10300.1801 New Security Cameras $27,500 C10315.2106 Front Plow & Wing $40,000 Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Attachment for Seaton Plow C10320.2204 Vacuum Excavator with Trailer Replacement $95,000 C10510.2301 Mid-Size SUV New $45,000 C10510.2303 Various Construction Projects $200,000 C10515.1801 WO-2 Kingston Road – New Sidewalk Installation $332,660 C10575.1806 RO-12 Kingston Road Sidwalk & Streetlights $175,500 C10575.1905 BI-17 – Church Street – Sidewalks & Streetlights $325,000 C10575.1906 TC-7 Kingston Road Sidewalks & Streetlights $133,500 C10700.2306 Dispatch CAD Replacement $350,000 C10700.2308 Fire Station #5 Land Purchase $3,500,000 C10900.2003 Central Library Outdoor Drop Box $10,000 4. That Council authorize staff to expand the approved scope, as included in the 2023 Capital Budget, for project C10240.2307 – Satellite Office Leasehold Improvements, originally planned for pre-occupancy renovations and leasehold improvements at a future satellite facility (location yet to be determined), to include consulting and related costs for completion of a Municipal Space Utilization Study, in an amount not to exceed $300,000 (net HST); 5. a) That the Director, Finance & Treasurer be authorized to combine capital projects C10570.1803 Greenwood Bridge and C10570.2403 Sixth Concession Rd. – Road Reconstruction to facilitate project management and administration of these projects, by transferring the budget Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca of $1,200,000 from C10570.2403 to C10570.1803 and subsequently closing C10570.2403; b) That the Director, Finance & Treasurer be authorized to combine capital projects C10900.2203 Accessible Public Washroom (Claremont) with C10900.2106 Claremont Hardware for Extended Service Offering – Technology and C10900.2205 Improvements to Claremont Library Public Service Space by transferring the available budget of $55,000 from C10900.2106 and $55,000 from C10900.2205 to C1900.2203 and subsequently closing C10900.2106 and C10900.2205; 6. That Council approve staff attendance at international technology conferences, in accordance with Subsection 10.02 of the Financial Control Policy, as follows: a) International travel by the Division Head, Information Technology, Supervisor, Network Support and Senior Systems Administrator to attend the 2024 Dell World conference in Las Vegas, and that the total conference costs not exceed $3,000 (CAD); and, b) International travel by the Manager, ERP & Financial Systems or designate to attend the 2024 annual SAP Sapphire Conference in Orlando, Florida, and that the total conference costs not exceed $5,000 (CAD); 7. That Council authorize the establishment of a new reserve to be called the Building Faster Reserve, that any funds received from the Province of Ontario’s Building Faster Fund be transferred to this reserve, and that these funds be used to invest in community-enabling infrastructure; 8. That the Mayor be requested to consider the inclusion of funds in the 2025 Capital Budget, to increase the proposed 2025 Asphalt Resurfacing Program amount from $4,160,000 as indicated in the Capital Forecast to $5,200,000 with funding to be determined by the Director, Finance & Treasurer; 9. That the Director, Finance & Treasurer be authorized, at his discretion, to undertake the following transfers: Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca a) Any 2024 surplus Current Operating funds at year-end in excess of approximately $125,000 be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008); b) Any surplus funds from the Emergency Operational Capital Needs Account (11100.503510) to the Facilities Reserve (8026); c) Any revenue from the sale of used vehicles (11100.406600) to the Vehicle Replacement Reserve (8016); d) Any surplus funds from Museum donations (10250.406500) and Artefact Repairs & Maintenance Account (10250.502385) to the Museum Collection Reserve (8033); e) Any green energy rebates and revenue associated with the Claremont solar roof rental project account (10325.404500.9480) and other incentives and rebates account (10325.406551) to the Reserve for Sustainable Initiatives; f) 50 percent of revenues collected from Municipal Accommodation Tax (MAT) (subject to Council’s approval of the tax) to the MAT Reserve (8042); g) An amount up to $625,406 from the Casino Reserve to fund the net cost of the Major Capital Facilities Cost Centre (10330); h) Where the 2024 year-end balance of the WSIB Reserve is greater than $4.0 million, the excess funds will be transferred to the WSIB Excess Indemnity Reserve Fund (8702); i) Where the 2024 actual investment income (10600.406000) exceeds the budget of $1,800,000, the excess funds will be transferred to the Balloon Payment Reserve (8039) to minimize future debt costs; Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca j) Where the 2024 actual winter control costs exceed the budget, the deficit will be funded by a transfer from the Winter Control Reserve; k) Where the actual 2024 Property Tax Write-offs (account 11100.503000) exceed the budget provision due to assessment appeals, the deficit will be funded by a transfer from the Assessment Appeal Reserve (8002), and if this reserve is depleted, then the shortfall will be funded from the Rate Stabilization Reserve (8007); l) Where the actual 2024 Payment-in-Lieu Education Share revenues are less than the budget estimates, the deficit will be funded by a transfer from the Rate Stabilization Reserve (8007); m) Any other budget transfers that may be required during the fiscal year which do not change the overall approved property tax levy; 10. That Council approve Attachment 1, FIN 030 Financial Control Policy, with an effective date of January 1, 2024; 11. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Apply for all grants included in the 2024 Current Budget, 2024 Capital Budget, and prior year’s capital projects that have not started, and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to; Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca d) Make any changes or take any actions necessary, to ensure that the budget accommodates any reallocation of 2024 current operating expenditures and revenues that may be required to accommodate any labour relations settlements, while maintaining the approved levy; e) Adjust the 2024 final tax rates to address any revenue shortfall arising as a result of a provincial tax policy change; f) Initiate any additional assessment appeals necessary to protect the assessment base of the City; g) Apply any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year’s payments towards additional principal repayments, repayment of outstanding loans, debt charges, to reduce debt or internal loans not issued, or transfer funds to the balloon payment reserve; h) Adjust the per kilometer travel expense reimbursement rate (last increased in 2023) with an effective date of May 1, 2024, from 0.65 cents per kilometre to 0.70 cents per kilometre for the first 5,000 kilometres and from 0.59 cents per kilometre to 0.64 cents per kilometre for travel beyond 5,000 kilometres; 12. a) That Council approve the continuing engagement of Watson & Associates Economists Ltd., to be used for fiscal impact studies and related works, Development Charge Background Study updates and/or amendments, Community Benefit Charge Study updates and/or amendments and any other DC or CBC related matters; b) That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to Watson & Associates Economists Ltd. for the completion of a Development Charge Background Study and Community Benefits Charge Study, in an amount not to exceed $90,000 (net HST); Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 13. a) That Council approve the continuing engagement of the firm PSD Citywide Inc., to be used for asset management consulting and other work in support of the City’s compliance with Asset Management legislation; b) That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to PSD Citywide Inc. for the development and delivery of a Proposed Level of Service Framework with Optimization Scenarios, Citizen Engagement (Phases 1 and 2) and on- site meetings, in an amount not to exceed $88,600 (net HST) and completion of stage three of the City’s Asset Management Plan (as required by Ontario Regulation 588 (2021), in an amount not to exceed $75,000 (net HST); 14. That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any studies related to reassessment or other property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management; 15. That Council approve the following grants, which are exceptions to the Community Grant policy, and that these grants be funded from the General Government Grants to Organizations – Contingency account: a) A grant to the Pickering Lawn Bowling Club, in the amount of $2,070, to be used for the purchase of a video camera, club pins and 2 bowling assistance arms; b) A grant to the Purpose Church, in the amount of $3,000, to be used to provide equipment and supplies for youth programming in the Church’s youth centre; and, c) A grant to The Redeemer Christian Church of God - Fountainhead Chapel, in the amount of $4,500, to be used to purchase two desktop computers, software and program supplies, to support a cloud computing and cybersecurity certification program for individuals recovering from addiction; Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 16. That FIN 040 Community Grant Policy be amended by adding the following additional provisions and the change to the policy be effective for the 2025 Community Grants program: a) That the grant application deadline date for the 2025 Community Grant Program be September 27, 2024, to give community groups sufficient time to complete their applications; b) That grant requests for repair and maintenance activities on private property shall be deemed ineligible; c) That an application shall be deemed ineligible if submitted by, or on behalf of, a youth and/or adult competitive sports team or league; d) That grants provided for social, youth and seniors programs must be open to participation by all Pickering residents, with programming to be conducted in public or commercial spaces; and, e) That an organization may only submit one Community Grant Application each year; 17. That Council approve Attachment 2, ADM 190 Council Compensation Policy with an effective date of January 1, 2024; and, 18. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 13. Motions and Notice of Motions 13.1 Commemorative Bench Recognition – Paul White Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS, Mr. Paul White is one of the longest serving Presidents of a Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca community association in Pickering; And Whereas, under Mr. White’s leadership, the Fairport Beach Neighbourhood Association has and continues to provide a range of community support for the betterment of Pickering; such as helping families in need, donations to the foodbank, providing aid to the animal shelter and negotiating the sale of Association property to the Toronto and Region Conservation Authority (TRCA), which subsequently enabled the seamless construction of Pickering Waterfront from Petticoat Creek to Westshore; And Whereas, the City’s Commemorative Programs are applicable to anyone (alive or deceased); Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO: 1. That staff undertake an evaluation of installing a commemorative bench or otherwise recognizing Paul White; and, 2. That staff report back to Council with their recommendations no later than Q2 of 2024. 13.2 Recognition of Ernie Arthur Coombs Moved by Councillor Brenner Seconded by Councillor Cook WHEREAS, Mr. Ernie Arthur Coombs, commonly known by his stage name of Mr. Dressup, was an American-Canadian children’s entertainer and long-standing Pickering resident; And Whereas, Mr. Coombs starred in Mr. Dressup which was one of English Canada’s most treasured and longest running children’s programs; And Whereas, Mr. Coombs is regarded as a Canadian children’s media icon who has been acknowledged for a number of prestigious awards and tributes including but not limited to, a star on Canada’s Walk of Fame, an Honorary Doctorate of Laws from Trent University, appointment as a Member of the Order of Canada, a Lifetime Achievement Award from the Children’s Broadcast Institute, a commemorative Google doodle on their home page for his 85th birthday, and an Amazon Prime Video Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca documentary that premiered at the 2023 Toronto International Film Festival which won the People’s Choice Award for Documentaries; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO: 1. That notwithstanding Section 06 of CUL 130, Public Art Policy, that staff be directed to undertake a commission of Public Artwork at a location to be confirmed to celebrate the life of Ernie Coombs; 2. That, as per Section 8.01 of CUL 130, Public Art Policy, the artwork be commissioned through the Issuance of an Open Call; 3. That consultation with Mr. Coombs’ family, and community consultation be undertaken for the three top-ranked Public Art Jury selections prior to finalizing the artist selection; and, 4. That staff report back to Council no later than Q4 of 2024. 13.3 Casino Revenue Sharing and MOU with Durham Region Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS the City of Pickering has entered into a Municipal Contribution Agreement with the Ontario Lottery and Gaming Commission in order for the City to receive a share of revenue generated from the Pickering Casino; And Whereas, the City of Pickering has committed to sharing a portion of the revenue from the Municipal Contribution Agreement with the Region by way of a Memorandum of Understanding (MOU) dated April 5, 2023; And Whereas, the term of this agreement is set to expire on December 31, 2026; And Whereas, it is acknowledged that the Council of 2022-2026 cannot compel a future council to terminate said agreement; And Whereas, the Region has recently implemented reductions in transit service and increased costs associated with bulk waste removal and water Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca supply for City use; And Whereas, it is the desire of this Council to request the incoming Council for the 2026-2030 Term to reconsider the sharing of the City’s portion of future casino revenues with the Region in light of these changes and due to a reduction in development charges being collected by the City of Pickering putting a financial strain on the corporation; Now therefore be it resolved that the Council of The Corporation of the City of Pickering requests that the incoming Council for the 2026-2030 Term: 1. Review and consider the terms of the sharing of casino revenue with the Region of Durham with a view to considering whether or not it is appropriate to continue any revenue sharing after the expiry of the existing MOU; 2. In the event the incoming Council considers continuing any revenue sharing with the Region, engage in discussions with the Region regarding Pickering’s priorities and the use of any shared revenues within Pickering; and, 3. Explore alternative options for the allocation of future casino funds, including the possibility of retaining all revenue generated from the Pickering Casino. 13.4 Request to Ontario Human Rights Commission Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS, it is public policy in Ontario to recognize the dignity and worth of every person and to provide for equal rights and opportunities without discrimination that is contrary to law, and having as its aim the creation of a climate of understanding and mutual respect for the dignity and worth of each person so that each person feels a part of the community and able to contribute fully to the development and well-being of the community and the Province; And Whereas, these principles have been confirmed in Ontario by a number of enactments of the Legislature, and the Ontario Human Rights Commission (OHRC) works to identify the root causes of discrimination, Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca and to bring about broad, systemic change to remove them; And Whereas, the OHRC develops policies and provides public education, monitors human rights, and undertakes research and analysis; And Whereas, The OHRC conducts human rights public interest inquiries; And Whereas, the Human Rights Code, R.S.O, 1990, c. H. 19, (the “Code”), says the OHRC can conduct an inquiry to: • look into incidents of, or conditions of, tension or conflict in a community, institution or sector of the economy and make recommendations, and encourage and co-ordinate plans, programs and activities, to reduce or prevent such incidents or sources of tension or conflict; • look into programs, policy and practices made under statute for consistency with the Code and make recommendations; And Whereas, the International Day for the Elimination of Racial Discrimination is observed annually on March 21st to recognize the killing of 69 peaceful protestors by police in Sharpeville, South Africa, at a demonstration against apartheid laws in 1960; And Whereas, the International Transgender Day of Visibility is observed annually on March 31st to raise awareness about the trans community, building upon the activism of trans advocate Rachel Crandal in response to the violence of media representations and dedicated to raising awareness of the discrimination faced by transgender people worldwide, as well as celebrating their contributions to society; And Whereas, in spite of best efforts to increase awareness, the increasing trend in the number of hate crimes is troubling, and the amount of hate speech is rising around the world and is linked to a global increase of violence and mass shootings; And Whereas, it must be acknowledged and faced, that there are many individuals, communities and societies still suffering from injustice and stigma of systemic and structural racism, homophobia, and transphobic behaviours; And Whereas, written/penned comments by a member of the Council of the City of Pickering (Councillor Lisa Robinson) reported in local/national Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca media and across various social media platforms, widely deemed to be racist, homophobic, transphobic, and threatening, has negatively impacted Black communities and other protected identifiable groups within the City of Pickering, extending across Durham Region and the Greater Toronto Area; And Whereas, despite formal statements released by Mayor Kevin Ashe, on behalf of the Council and the City of Pickering, apologizing for the harm caused by Councillor Robinson, and calling on the Councillor to apologize and take corrective measures, it has done little to ease the tensions and conflict that have been created; And Whereas, the continued conduct of the Councillor, with no remorse, and their unwillingness to take corrective measures, has prompted organizations and individuals through delegation and/or written submissions to demand that the Council of the City of Pickering take immediate steps to deal with the harm that has been caused, including the removal of the Councillor from Public Office; And Whereas, eligibility to hold Public Office, and mechanisms for dealing with the conduct of a member of Council is established through Provincial Public Policy; And Whereas, Subsection 223.2(1) of the Municipal Act, 2001, S.O 2001, c.25, (the “Act”) requires every municipality to establish codes of conduct to apply to members of council and local boards; And Whereas, while the Act enables the imposition of penalties, including the suspension of a member’s remuneration for a period up to 90 days, there are no provisions for the removal of a member where there is no remorse and the conduct is in contravention of Law and specifically the Ontario Human Rights Code; And Whereas, those elected to Municipal Office have a duty to uphold the Law including refraining from engaging in conduct where the conduct is hurtful and contributes and/or promotes prejudice, discrimination and/or hatred towards any identifiable group; And Whereas, the events that have taken place in Pickering could occur in other municipalities, and any remedial actions resulting from the Councillor’s behavior will likely have impacts beyond Pickering and the Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Region of Durham and may be viewed as powerful deterrents; And Whereas, in addition to holding Public Interest Inquiries, the OHRC can make submissions to various levels of government (provincial, federal and municipal) on laws and regulations that are being considered as well as policy and practice amendments; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering requests the assistance of the Ontario Human Rights Commission to: 1. Hold a Public Interest Inquiry in the City of Pickering, to provide an opportunity for the Commission to hear from individuals and/or organizations on the need to enshrine in the Municipal Act, tools that can address the conduct of an elected Official who engages in behaviour that promotes racism, prejudice, bias and/or discrimination against any identifiable group, including their removal from public office; 2. Advise the City of Pickering on other tools, including mandatory training for all Members of Council and Staff on the Ontario Human Rights Code, including all forms of Racism, Discrimination and Prejudice, as well as ways to heal the impact that was caused in the community; 3. That a copy of the October 13, 2023, Pickering Integrity Commissioner’s report, be sent to the Chief Commissioner, Ontario Human Rights Commission; and, 4. A copy of this resolution be sent to the Chief Commissioner, Ontario Human Rights Commission, the Chair, Pickering Anti-Black Racism Task Force (PABRT); Director Diversity, Equity and Inclusion, Regional Municipality of Durham, the City of Pickering Integrity Commissioner; and all Durham Region MPPs. 14. By-laws 14.1 By-law 8088/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca private and municipal property. [Refer to Item 4.2 Report ENG 04-24, page 35 of the Executive Committee Agenda] 14.2 By-law 8089/24 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 32, Concession 1 North, City of Pickering (A 02/21). [Refer to Item 4.1 Report PLN 04-24, page 1 of the Planning & Development Committee Agenda] 14.3 By-law 8090/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, for lands at Part of Lots 21 and 22, Concession 4, and Part of Lots 21, 22 and 23, Concession 5, City of Pickering (A 08/23). [Refer to Item 4.3 Report PLN 06-24, page 59 of the Planning & Development Agenda] 14.4 By-law 8091/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for the lands identified as Block 76, 40M-2664, and Blocks 187, 188, 197, and 203, 40M-2671, City of Pickering (A 06/23). [Refer to Item 4.4 Report PLN 07-24, page 84 of the Planning & Development Committee Agenda] 14.5 By-law 8092/24 69 Being a by-law to amend Procedure By-law 8019/23, being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of Meetings. [Refer to Item 12.2 Report CLK 01-24] 14.6 By-law 8093/24 289 Being a by-law to exempt Blocks 248 to 263, Plan 40M-2756, Pickering from the part lot control provisions of the Planning Act. Council Meeting Agenda March 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 14.7 By-law 8094/24 292 Being a by-law to exempt Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130 to 140, 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M-2758, from the part lot control provisions of the Planning Act. 15. Confidential Council – Public Report 16. Regional Councillor Updates 17. Other Business 18. Confirmatory By-law 19. Adjournment Special Council Meeting Minutes Education & Training February 26, 2024 Main Committee Room 5:00 pm Present: Mayor Kevin Ashe Councillors: M.BrennerS.ButtM.Nagy D.Pickles L.Robinson Absent: L.Cook Also Present: M.Carpino -Chief Administrative Officer P.Bigioni -Director, Corporate Services & City Solicitor S.Cassel -City Clerk C.Redmond -(Acting) Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except for Councillor Cook. 2.Disclosure of Interest No disclosures of interest were noted. 3.Education & Training Resolution #400/24 Moved by Councillor Robinson Seconded by Councillor Pickles That Council move into closed session in accordance with the provisions of Section 239(3.1) of the Municipal Act and the Procedure By-law for the purpose of educating and training Members of Council as it relates to Strengthening Good Governance Practices. In accordance with the Municipal Act, this meeting is closed to the public and no decisions shall be made or considered. Carried - 1 - Special Council Meeting Minutes Education & Training February 26, 2024 Main Committee Room 5:00 pm 3.1 Presentation from Jeffrey Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering and Susan Cassel, City Clerk Re: Strengthening Good Governance Practices This portion of the Meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #401/24 Moved by Councillor Robinson Seconded by Councillor Nagy That Council rise from the closed session. Carried Mayor Ashe stated that during the closed portion of the Meeting, Council received training on strengthening good governance practices, and noted that no decisions were made or considered by Council. 4. Adjournment Moved by Councillor Nagy Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 6:30 pm Dated this 26th day of February, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 2 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt M. NagyD. Pickles L. Robinson Absent: L. Cook Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief B. Duffield -Director, Operations L. Gibbs -(Acting) Director, Community Services R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk M. Guinto -Division Head, Public Affairs & Corporate Communication D. Quaife -Division Head, Information Technology J. San Antonio -Sr. Advisor, Equity, Diversity & Inclusion C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Cook. 2.Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 1- 3 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution #404/24 Moved by Councillor Butt Seconded by Councillor Nagy Special Council Minutes, January 18, 2024 Council Minutes, January 22, 2024 Special Council Minutes, January 30, 2024 Executive Committee Minutes, February 5, 2024 Special Council Minutes, February 5, 2024 Carried 6. Presentations There were no presentations. 7. Question Period There were no questions posed by members of the public during Question Period. 8. Delegations 8.1 Carion Fenn, Durham Black Network/Carion Fenn Foundation Re: Black History Month Resolution #405/24 Moved by Councillor Brenner Seconded by Councillor Butt That Carion Fenn be granted an accommodation under the Human Rights Code and provided with an additional 5 minutes for their delegation. Carried on a Two-Thirds Vote Carion Fenn, Durham Black Network/Carion Fenn Foundation, appeared before Council to discuss the celebration of Black History Month. Through the aid of a PowerPoint presentation, Ms. Fenn spoke to her various roles and ways that she 2- 4 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm serves the community, and the importance of supporting one another. Ms. Fenn spoke to the origins and the importance of celebrating Black History Month. She discussed the various events and programs initiated by the Carion Fenn Foundation and the Durham Black Network, including programs for the Black community to share their experiences with Anti-Black Racism, town halls, and mental health initiatives. She concluded by noting that racism affects both mental and physical health and asked Council to fund programs, review staffing, work with other levels of government, and to support programs that encourage equity and equality. A brief question and answer period ensued between Members of Council and Ms. Fenn regarding: • the importance of Black History Month; • support for the Mayor’s Official Statement on Black History Month; • support for the Pickering Anti-Black Racism Taskforce; and, • the importance of recognizing and supporting all communities. 8.2 Stephen Linton, Pickering Resident Re: Comments Penned by Lisa Robinson Stephen Linton, Pickering Resident, appeared before Council to speak to his concerns regarding comments penned by Councillor Robinson. Mr. Linton stated that the duty of Councillors was to respect and represent the diverse members of the community. Mr. Linton commented that Black History Month was not just a ceremonial observance, but a crucial period of reflection, education and celebration of the contributions and struggles of Black individuals and communities, and an ongoing fight against inequality and racism that highlights the need for continued advocacy and change. Mr. Linton advised that public servants should foster inclusivity and understanding among all communities and that dismissing the importance of Black History month contravenes that responsibility and perpetuates the injustices that Black History Month seeks to address. He spoke to the importance of equity, diversity and inclusion in society and the need for the Councillor to reconsider her position and to recognize the harm of her statements. He commented that elected officials should speak about the diversity in the community and acknowledge and address the challenges of the Black community and other communities, as it increases commitment and understanding that would allow for Councillors to advocate for policies and initiatives that uplift all members of the community. He concluded his delegation by noting the need to educate oneself in racial justice and equity. 8.3 Shakkoi Hibbert, Need Some Koi Inc. Re: The Importance of Celebrating Black History Month in Pickering 3- 5 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Shakkoi Hibbert, Need Some Koi Inc. did not attend the meeting and did not provide a delegation. 8.4 Belinda Gruber, Oshawa Resident Re: The Impact of Recent Comments made by Councillor Lisa Robinson Belinda Gruber, Oshawa Resident, appeared before Council regarding her concerns with the recent comments made by Councillor Robinson and spoke as an ally and co-conspirator for change. She commented that people are not accountable for the harm caused to the Black community, especially those in power. She discussed the definition of harm in relation to racism, and how the comments in Councillor Robinson’s Opinion Editorial were harmful, hateful, and in violation of the City’s Code of Conduct, and the Human Rights Code as it pertains to safety in the workplace. Ms. Gruber concluded her delegation by asking Council for accountability in their actions, for preventive measures to be put in place, for the Member to be accountable, and to apply a Human Rights based approach framework as outlined in the Ontario Human Rights Code. 8.5 Rochelle Thomas, Bowmanville Resident Re: The Opinion Editorial by Councillor Robinson and Support for the Pickering Anti-Black Racism Taskforce Rochelle Thomas, Bowmanville Resident, did not join the meeting via electronic connection and did not provide a delegation. 8.6 Vidal Chavannes, Whitby Resident Re: Response to Councillor Robinson’s Comments Vidal Chavannes, Whitby Resident, appeared before Council regarding his concerns with Councillor Robinson’s comments. Dr. Chavannes spoke to his education and experience in the field of education. He discussed the rights of people to their opinion but noted that some opinions were based on facts and understanding, while others were just opinions, and should not be weighted the same. He commented that it was deeply disrespectful that the Councillor commented about the practice of celebrating Black History Month without spending the time to research its origins and stated that she went public with information that was not rooted in any study or analysis. He stated that if she had done so she would have understood the reasons for the establishment of Black History Month. Dr. Chavannes recommended that the Councillor research her position on matters going forward and wondered if she would apply her conviction for these issues consistently across the board for all other heritage celebrations. Dr. Chavannes concluded his delegation by stating to Council that if they hadn’t publicly denounced the Opinion Editorial, they should, that Ward 1 residents deserved better representation, and that Councillor Robinson should apologize. 4- 6 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 8.7 Mark Lewis, Aurora Resident Re: The Importance of Celebrating Black History in Pickering Mark Lewis, Aurora Resident, appeared before Council to discuss the importance of celebrating Black History month in Pickering. Mr. Lewis discussed the limitations his father had faced with career opportunities and advancement, despite his post-secondary education. Mr. Lewis spoke to the origins of Black History Month and how it was an opportunity to listen and share stories of people with African descent. He concluded his delegation by urging Council to continue to recognize the contributions of African Canadians in Pickering’s Black History Month celebrations and throughout the year. 8.8 Floyd Heath, Pickering Resident Re: The Opinion Editorial by Councillor Lisa Robinson Floyd Heath, Pickering Resident, appeared before Council to discuss the Opinion Editorial by Councillor Lisa Robinson. Mr. Heath commented that the statements in the Opinion Editorial displayed ignorance and racism. Mr. Heath spoke to the origins of Black History Month, and to its relevance as a vehicle of change, knowing that the past opens doors to the future. He commented that despite the profound change in race relations over time, the vision for Black history as a means for transformation and change was still relevant. He stated that there are challenges in not knowing Black history, including the challenge of forgetting, the challenge of preserving culture, the challenge of maintaining the community, and the challenge of inspiration. Resolution #406/24 Moved by Councillor Brenner Seconded by Councillor Nagy That Floyd Heath be granted an additional 2 minutes to continue their delegation. Carried Mr. Heath discussed the achievements of a number of inspirational Black individuals. He concluded his delegation by stating that Councillor Robinson did not have the right to speak to the errors of the past and how they no longer had impact on the Black community, that racism was not dead, and that because of this, she should not be an elected official. 8.9 Joshua Heath, Pickering Resident Re: Concerns regarding Issues of Racism in Pickering 5- 7 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Joshua Heath, Pickering Resident, appeared before Council to discuss his concerns regarding issues of racism in Pickering and to Councillor Robinson’s comments in the Opinion Editorial. Mr. Heath spoke to incidences of racism that undermine the comments that have been made, and about the roots of psychological insecurity that are stemmed in race. He discussed racism in the school system and how schools should be a safe place for students to succeed, but when students experience racism without repercussion, it fostered an environment of toxicity and racism. Mr. Heath commended that these incidences of racism in schools underscored the importance of having Black History Month. He stated that if you were advocating for a society where individuals are judged based on their merit, and not their race, you had to recognize that centuries of being subjugated were not going to be overwritten or erased by years of some well-intended policies. He commented that the Councillor, by her own words, showed that she was incapable of growth, and was unfit to represent the people of Pickering. Mr. Heath concluded his delegation by asking the people of Ward 1 to make their voice heard at the next election and that Lisa Robinson needed to go. 8.10 Edward Cunnigham, Pickering Resident Re: The Importance of Black History Month Edward Cunningham, Pickering Resident, appeared before Council to discuss the importance of Black History Month and spoke to a few of the items of note from Councillor Robinson’s Opinion Editorial. Mr. Cunningham spoke to the meaning and history of white privilege. He commented that by not recognizing Black history and other race nations in Canada, Councillor Robinson had missed, or ignored some vital history lessons. He referenced her comment that we did not have any other race history in Canada and refuted the comment with a summary of the history of Canada’s peoples and cultures, and how Black people were exploited throughout history. He discussed the importance of Black History Month and questioned Councillor Robinson’s decision to target Black History Month when it was recognized by all levels of government. 8.11 Margaret Eskins, DARS Re: Concerns regarding Remarks made by Councillor Lisa Robinson Margaret Eskins, DARS, appeared before Council regarding her concerns with remarks made by Councillor Robinson. Ms. Eskins advised that DARS aids some of the most vulnerable people in Pickering, many from marginalized groups that face discrimination due to societal biases. She commented that she was embarrassed about the ongoing situation with a Member of Council who is not aware of equity, diversity and inclusion, and asked Councillor Robinson to recognize the diversity within all groups and citizens in Pickering. Ms. Eskins spoke about white privilege and noted that the phrases in her article were derogatory and hurtful. She noted Councillor Robinson’s refusal to attend parades and her participation in anti-gay protests. She noted that DARS participants are 6- 8 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm marginalized because of their housing situation but are further marginalized because of their race, gender, and mental health. She summarized how DARS supports diversified communities and noted that celebrating achievements and differences by flying flags and providing opportunities for equity attempts to level the playing field. She commented that Councillor Robinson said she supported food banks and asked if she would support the proclamation and flag raising application in support of World Homelessness Day in October, and that if she didn’t, she should resign. 8.12 Esther Forde, President, Cultural Expressions for CHANGE Inc. Sharon Croft, Board Member, Cultural Expressions for CHANGE Inc. Nicole Griffith, Board Member, Cultural Expressions for CHANGE Inc. Dane Lawrence, Board Member, Cultural Expressions for CHANGE Inc. Re: Concerns regarding Comments made in Councillor Lisa Robinson’s Opinion Editorial Ether Forde, President, Cultural Expressions for CHANGE Inc., appeared before Council on behalf of the organization to discuss their concerns regarding comments made in Councillor Robinson’s Opinion Editorial. Ms. Forde provided an overview of the Organization and their activities. She spoke to the statistics of the number of people who identify as Black in Pickering and commented that as a Pickering resident and a member of many Pickering organizations, and the considerable efforts it took for the endorsement of the Pickering Anti-Black Racism Taskforce, that she was hurt to be at Council speaking to this issue. She spoke to the ugliness of Councillor Robinson’s comments and stated that if they were not addressed and challenged, it would give the impression that the comments were acceptable. She noted that there were approximately eight other heritage celebration months coming up and asked whether those should be removed also. Ms. Forde concluded her delegation by stating that the Councillor had shown who she was and that she had found no reason not to believe her. Nicole Griffith, Board Member, Cultural Expressions for CHANGE Inc., advised that as the Event Chair for the annual Black History Month event, she was pleased that the Organization had been recognized for many years of excellence in reflecting the community in programming, and through partnerships with organizations and the City. She provided an overview of the organization’s initiatives, and the work they have done with other organizations to break down systemic barriers. Ms. Griffith commented that during Black History Month they wanted to shine the light on the struggles of the past, the struggles that had been overcome and to recognize the struggles of today. She concluded her delegation by noting that it was important for people to continue to grow and to foster learning and change. Sharon Croft, Board Member, Cultural Expressions for CHANGE Inc., advised that talking and listening were how we learn. Ms. Croft spoke to the origins of Black 7- 9 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm History Month, and how the history of Canadians of African descent helped to recognize that historically, the Black population has played an important part in the development of culture, economy, and political structure. Ms. Croft commented that she was never taught about Black Canadians in school, and only learned about the contributions of Black individuals during Black History Month. Ms. Croft spoke to achievements of many notable Black Canadians and noted that teaching Black History in schools was only made mandatory last month. Dane Lawrence, Board Member, Cultural Expressions for CHANGE Inc., advised that the Town of Ajax provided Anti-Black Racism training to Council and all its employees. Mr. Lawrence commented that the Organization was comprised of Durham community partners, homeowners, parents, businesses who have been emotionally scarred by the words of this Councillor and was concerned about the legacy we were leaving for youth. Resolution #407/24 Moved by Councillor Butt Seconded by Councillor Brenner That Dane Lawrence be granted an additional 2 minutes to continue their delegation. Carried Mr. Lawrence concluded his delegation by stating that leadership mattered and noted that the Councillor had broken the trust of the community, violated the Code of Conduct and the Oath of Office, and that because leadership mattered, she must resign. 8.13 Marsha Hinds Myrie, Activist in Residence, University of Guelph Re: The Importance of Black Heritage Month and Concerns regarding Councillor Lisa Robinson's Comments Marsha Hinds Myrie, Activist in Residence, joined the meeting via electronic connection to speak about the importance of Black Heritage Month and her concerns regarding Councillor Robinson’s comments. Dr. Hinds Myrie spoke to the definition of the word ignorance and how white ignorance was at the core of white Anti-Black Racism. She stated that Councillor Robinson’s comments about Black History Month, in not knowing that she would or wouldn’t offend Black people, was not new and rendered the voices of thousands of Black researchers and members of the Black community mute. She spoke to the history of racism in Canada, Black History Month, and white paternalism. She stated that Black History should be taught as a concentrated activity and integrated in every level of education. Dr. Hinds Myrie commented that for Councillor Robinson to use her 8- 10 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm political capital to talk at the Black community, and not with or on behalf of them, was an individual who was showing that they did not have the self-awareness and responsibility it took to hold office. Dr. Hinds Myrie concluded that Councillor Robinson should avail herself of training, refrain from speaking on their behalf, and be relieved of public duty. 8.14 Nicole Emanuel, Ashburn Resident Re: Councillor Lisa Robinson’s Public Statements Nicole Emanuel, Ashburn Resident, appeared before Council to discuss her concerns regarding Councillor Robinson’s public statements. She advised that she was raised in Pickering and had attended local schools. Ms. Emanuel commented that although she loved Pickering, she also saw a different side of it. She provided an overview of the racist incidents she had experienced and witnessed. Ms. Emanuel advised that what mattered was the choices that people made when dealing with racism. She advised that choosing to take action, does not erase the impact of racism, but offered a way to give hope in the face of hurt and division. She noted that Pickering was becoming known for having a Councillor who unleashed irresponsible, unethical and unhinged racist comments. Ms. Emanuel noted that those who remained silent, normalized hate speech and consented to racism, and noted that there should be consequences for Councillors who choose hateful rhetoric. Ms. Emanuel concluded her delegation by asking Council to hold Councillor Robinson accountable, create guidelines to ensure Pickering is a safer place, hold a no confidence vote, make a motion to demand her resignation, and to choose actions that spread hope in the City and confidence in Council. 8.15 Romina Diaz-Matus, Pickering Resident Re: The Opinion Editorial by Councillor Lisa Robinson Romina Diaz-Matus, Pickering Resident, appeared before Council to discuss the Opinion Editorial by Councillor Robinson. Ms. Diaz-Matus advised that she believed that Councillor Robinson had the right to express freedom of speech but did not agree with her opinions. She acknowledged that she understood why Councillor Robinson felt personally attacked if she thought that white privilege erased all her accomplishments and hardships in her life, and spoke to the true meaning of white privilege. Ms. Diaz-Matus shared a very personal and emotional family story of racism against her brother and the very real impacts those actions had on her. She said that acknowledging white privilege helped us see the inequity afforded to people who are non-white. Ms. Diaz-Matus concluded her delegation by asking Councillor Robinson to reconsider her own voice, listen, learn, and give voice to those in the community who were marginalized. She stated that the Councillor did not represent Pickering and must go. 8.16 Abdullah Mir, Pickering Resident 9- 11 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Re: The Opinion Editorial by Councillor Lisa Robinson regarding Black History Month Addullah Mir, Pickering Resident, appeared before Council to discuss his concerns and disappointment with Councillor Robinson’s comments. He stated that racist comments had no place in Pickering, caused hurt to many, and brought shame and embarrassment to the City. Mr. Mir advised that her comments were also economically disadvantageous as it demonstrates to the world that no business would want to re-locate to Pickering. He commented that Bill 5 should be approved and concluded that Councillor Robinson should educate herself or step aside. 8.17 Nikki Samuel, Durham Region Anti-Racism Taskforce Pita Garth (PG) Case, Durham Region Anti-Racism Taskforce Re: Durham Region Anti-Racism Taskforce Solidarity Response Nikki Samuel, and Pita Garth (PG) Case, Durham Region Anti-Racism Taskforce, appeared before Council to show support and stand in solidarity with the Black Pickering community, members of the Pickering Anti-Black Racism Taskforce and all members of the Black community across the greater Toronto Area impacted by Councillor Robinson’s comments and conduct. Ms. Samuel noted that such conduct had taken away from a month that celebrates Black resilience, excellence and joy. She commented that Members of Council should act on this issue and asked that they consider recommendations to strike a motion to review the Code of Conduct, to strengthen its position on instances of discrimination and harassment to the public, local board members and other Members, and to include language around electronic communications and the use of social media. Ms. Samuel stated that Council should put forward a motion to work with relevant stakeholders to amend legislation to provide stricter penalties for those in breach of the Code, and to submit a formal complaint against Councillor Robinson to the Integrity Commissioner. She commented that the City should provide mandatory professional development for Members of Council on topics related but not limited to diversity, equity and inclusion, Indigenous Education, anti-Black racism, anti- racism, and gender identity discrimination on a bi-annual basis, and to integrate this training as part of the onboarding of new Members. Ms. Samuel concluded her delegation by demanding action on the proposed recommendations. A brief discussion ensued between Members of Council and Ms. Samuel regarding receiving a copy of the recommendations and whether a public forum with the Human Rights Commission would be appropriate to start. 8.18 Odessa Grignon, Chair, Pickering Anti-Black Racism Taskforce Denise David, Vice Chair, Pickering Anti-Black Racism Taskforce Paul Martin, Member, Pickering Anti-Black Racism Taskforce 10- 12 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Re: The Importance of Black History Month and Councillor Lisa Robinson's Opinion Editorial Odessa Grignon, Denise David, and Paul Martin, Pickering Anti-Black Racism Taskforce (PABRT), appeared before Council and spoke collectively about the Taskforce, the importance of Black History Month and Councillor Robinson’s Opinion Editorial. Through the aid of a PowerPoint presentation, Ms. Grignon provided an overview of the Taskforce, including its mandate, partnership, sponsorships, past initiatives and events, and support for local business. Denise David summarized why she became a member of the PABRT. She commented on the hurt caused when an elected official, who is entrusted to represent all people, said words without understanding their impact and stated that those words do matter. She commented that it was Councils’ responsibility to look at kindness, appreciate the sensitivities and differences in the community, and strive to unify in order to move forward. Ms. David concluded her delegation with an outline of the 2024 proposed PABRT Work Plan. Resolution #408/24 Moved by Councillor Brenner Seconded by Councill Butt That Paul Martin be granted an additional 2 minutes to continue their delegation. Carried Paul Martin provided an overview of his education, work history and experience in the community. Mr. Martin spoke to the comments made by Councillor Robinson and advised that the negative situation caused by the Councillor is not representative of Pickering. Mr. Martin expressed that he found the comments to be insensitive, disrespectful, and racist. He stated Black History Month was recognized around the world and offered that Councillor Robinson should educate herself. He noted that if allowed to continue, the actions would undo all the work done for the City’s equity, diversity and inclusion efforts as well as the efforts of PABRT. Mr. Martin concluded his delegation by stating that Councillor Robinson was not fit to represent Pickering and asked that the Integrity Commissioner further investigate her ongoing behaviour. He asked Council to act in accordance with the wishes of the community, and for Councillor Robinson to step down and resign. A brief discussion ensued between Members of Council and Ms. Grignon regarding the activities and initiatives of the PABRT in the community. Resolution #409/24 11- 13 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved By Councillor Nagy Seconded by Councillor Butt That Council take a short recess. Carried Council recessed at 9:20 p.m. and reconvened at 9:40 p.m. 8.19 John McLellan, Ajax-Pickering Board of Trade Stakeholder Member, Accessibility Advisory Committee Re: Report CS 02-24 Durham Region Transit Services Accessibility Advisory Committee John McLellan, Ajax-Pickering Board of Trade Stakeholder Member, Accessibility Advisory Committee (AAC), appeared before Council in support of Report CS 02- 04 for the reinstatement of transit services in Pickering that were offered prior to January 1, 2024. Mr. McLellan spoke to the lack of transit services since the schedule changes and noted that the changes are in contravention of the Ontario Human Rights Commission and the Accessibility for Ontario with Disabilities Act. He advised the AAC was requesting that Council send a letter to the Region of Durham requesting the immediate reversal of the service changes, and that consultation with residents and key stakeholders be undertaken regarding the accessibility needs of the community before any future changes were considered. A brief discussion ensued between Members of Council and Mr. McLellan regarding changing the wording of the Report from being received to endorsed. 8.20 John McLellan, Ajax-Pickering Board of Trade Stakeholder Member, Accessibility Advisory Committee Re: Report CS 03-24 Independent 4th Review of the Accessibility for Ontarians with Disabilities Act Accessibility Advisory Committee Recommendations John McLellan, Ajax-Pickering Board of Trade Stakeholder Member, Accessibility Advisory Committee, appeared before Council to discuss the Accessibility Advisory Committee’s recommendations of Report CS 03-24. Mr. McLellan discussed his father’s accident that left him a quadriplegic which was how he became interested in accessibility issues and noted that Pickering is not close to meeting the Accessibility for Ontarians with Disabilities Act targets for 2025. He noted that the main gaps were accessible housing issues, employment, and transit. He concluded his delegation by asking Council to endorse the summary of recommendations in the Report and to recognize the accessibility crisis in Ontario. 12- 14 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #410/24 Moved by Councillor Brenner Seconded by Councillor Robinson That the order of the agenda be changed to hear Items 11.1, Report CS 02-24, and 11.2, Report CS 03-24 as the next items of business. Carried 11.1 (Acting) Director, Community Services, Report CS 02-24 Durham Region Transit Services Accessibility Advisory Committee Discussion ensued between Members of Council regarding: • the lack of consultation between the Accessibility Advisory Committee or any other Committee across the Region, before the changes were made resulting in many residents with accessibility needs without appropriate services; and, • that the matter would be before an upcoming meeting of the Durham Transit Executive Committee. Resolution # 411/24 Moved by Councillor Brenner Seconded by Councillor Robinson 1. That Report CS 02-24 regarding Durham Region Transit Service Changes be endorsed; 2. That, further to the recommendation of the Accessibility Advisory Committee, Council be requested to send a letter to the Region of Durham requesting reinstatement of transit services in Pickering that were offered prior to January 1, 2024; and, 3. That the letter be copied to the local area Minister of Provincial Parliament, the Association of Municipalities in Ontario, and all Durham Region Municipalities. Carried Unanimously on a Recorded Vote 11.2 (Acting) Director, Community Services, Report CS 03-24 Independent 4th Review of the Accessibility for Ontarians with Disabilities Act Accessibility Advisory Committee Recommendations 13- 15 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm A brief discussion ensued between Members of Council regarding the Province of Ontario being behind as it relates accessibility standards, the lack of funding and the lack of enforcement for non-compliance. Resolution # 412/24 Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Report CS 03-24, regarding the Independent 4th Review of the Accessibility for Ontarians with Disabilities Act, Accessibility Advisory Committee Recommendations be endorsed; 2. That, further to the recommendations of the Accessibility Advisory Committee, Council be requested to send a letter to the Premier of Ontario, endorsing the Summary of Recommendations as outlined in the Independent 4th Review of the Accessibility for Ontarians with Disabilities Act, recognizing the accessibility crisis in the Province of Ontario; and, 3. That the letter be copied to the local area Minister of Provincial Parliament, and the Association of Municipalities in Ontario. Carried Unanimously on a Recorded Vote 9. Correspondence 9.1 Corr. 05-24 Kevin Narraway, Sr. Manager of Legislative Services/Deputy Clerk, Town of Whitby Re: Request to the Province to Temporarily Remove Tolls on Highway 407 in Durham Region Resolution # 413/24 Moved by Councillor Butt Seconded by Councillor Pickles 1. That Corr. 05-24, from Kevin Narraway, Sr. Manager of Legislative Services/Deputy Clerk, Town of Whitby, dated January 16, 2024, regarding a Request to the Province to Temporarily Remove Tolls on Highway 407 in Durham Region, be received and endorsed; and, 2. That a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Prabmeet Sakaria, Minister of 14- 16 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Transportation, The Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge, and Durham MPPs. Carried 9.2 Corr. 06-24 The Association of Municipalities of Ontario (AMO) Re: AMO Watchfile Workforce Development Project Municipal Employee Survey Resolution # 414/24 Moved by Councillor Brenner Seconded by Councillor Butt That Corr. 06-24 from The Association of Municipalities, dated January 25, 2024, regarding AMO Watchfile - Workforce Development Project Municipal Employee Survey, be received for information. Carried 10. Report EC 02-24 of the Executive Committee held on February 5, 2024 10.2 (Acting) Director, Community Services, Report CS 01-24 Indoor Pickleball - Interim Solution Council Decision: 1. That Report CS 01-24 regarding Indoor Pickleball Courts Interim Solution be received; 2. That staff be directed to further investigate indoor warehouse spaces suitable to accommodate pickleball courts, including a detailed retrofit and operating budget, and that staff report back to Council in Q3, 2024; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. 10.3 Director, Engineering Services, Report ENG 02-24 Proposed All-way Stop - William Jackson Drive and Rex Heath Drive Council Decision: 15- 17 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of William Jackson Drive and Rex Heath Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.4 Director, Finance & Treasurer, Report FIN 02-24 Bill 23 – Development Charge Revenue Loss for 2023 Council Decision: 1. That Report FIN 02-24 regarding an updated financial assessment related to Bill 23 be received; 2. That Council authorize the Director, Finance & Treasurer to fund the Bill 23 Development Charge revenue loss for 2023 in the amount of the $3,738,095.00 from the Casino Reserve to the following Development Charge categories, as approved in the 2023 Budget recommendations, as follows: a) The amount of $150,112.00 to be transferred to the DC – Other Services Related to a Highway Reserve Fund; b) The amount of $236,351.00 to be transferred to the DC – Fire Protection Services Reserve Fund; c) The amount of $2,642,651.00 to be transferred to the DC – Parks & Recreation Services Reserve Fund; d) The amount of $486,844.00 to be transferred to the DC – Library Services Reserve Fund; e) The amount of $46,985.00 to be transferred to the DC – Growth Studies Reserve Fund; f) The amount of $92,559.00 to be transferred to the DC – Stormwater Management Reserve Fund; g) The amount of $61,522.00 to be transferred to the DC – Transportation Reserve Fund; 16- 18 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm h) The amount of $21,071.00 to be transferred to the DC – By-Law Enforcement Reserve Fund; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.5 Director, Operations, Report OPS 01-24 OPG Waterfront Trail Licence Amending Agreement Council Decision: 1. That Report OPS 01-24 regarding the Ontario Power Generation Inc. and City of Pickering Licence Amending Agreement be received; 2. That the Mayor and City Clerk be authorized to execute a license amending agreement with the Ontario Power Generation Inc. for a further twenty-five year term, commencing on June 2, 2022 and ending on June 1, 2047, that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Resolution # 415/24 Moved by Councillor Pickles Seconded by Councillor Brenner That Report EC 02-24 of the Executive Committee Meeting held on February 5, 2024 be adopted, save and except Item 10.1, Report CAO 01-24. Carried 10.1 Chief Administrative Officer, Report CAO 01-24 - Digital Readiness Assessment and Strategy A brief discussion ensued between Members of Council and staff regarding: • concerns relating to privacy and the need to endorse the Strategy on in principle; • the financial implications of implementing the Strategy; • if the recommendation included the purchase of any specific software, programs or products; and, • the importance surrounding the protection of personal privacy being of the utmost priority going forward. 17- 19 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #416/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That the Digital Readiness Assessment and Strategy prepared by MNP Digital Inc. dated September 2023, and provided as Attachment 1, be endorsed in principle; 2. That the recommendations from the Digital Readiness Assessment and Strategy be considered, along with all other municipal priorities, through future annual municipal plans and budget processes; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Resolution #417/24 Moved by Councillor Brenner Seconded by Councillor Nagy That Item 1 of the main motion be amended by deleting the words “in principle”. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson The Main Motion, as amended, was then Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11. Reports – New and Unfinished Business 18- 20 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11.3 Fire Chief, Report FIR 01-24 Supply and Delivery of a Fire Pumper Rescue Replacement Quotation No. RFQQ2023-29 Resolution # 418/24 Moved by Councillor Robinson Seconded by Councillor Nagy 1. That response for RFQQ2023-29 submitted by Safetek Emergency Vehicles Limited for the supply and delivery of one Aerial Ladder Apparatus in the amount of $2,259,430.00 (plus HST) be accepted; 2. That the total gross project cost of $2,564,456.00 (HST included) and the total net project cost of $2,309,372.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,309,372.00 as follows: a) the sum of $2,000,000.00 from the previously approved 2023 Capital Budget be increased to $2,300,000.00, be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 10 years; b) the sum of $9,372.00 be funded from property taxes; c) the annual debenture repayment charges in the amount of approximately $305,136.00 be included in the annual Current Budget for the City of Pickering commencing 2025, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.4 Director, Operations, Report OPS 03-24 Regional Municipality of Durham Portable Washroom Trailer Lease Agreement 19- 21 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution # 419/24 Moved by Councillor Robinson Seconded by Councillor Nagy 1. That Report OPS 03-24 regarding the Regional Municipality of Durham and City of Pickering Lease Agreement be received; 2. That the Mayor and City Clerk be authorized to execute a lease agreement with the Regional Municipality of Durham for a one-year term, commencing on November 1, 2023 and ending on October 31, 2024, that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 11.5 Director, Finance & Treasurer, Report FIN 04-24 Advisory Services to Meet Asset Retirement Obligation Reporting Resolution # 420/24 Moved by Councillor Robinson Seconded by Councillor Nagy 1. That Council approve the engagement of the advisory services of Deloitte LLP, under section 10.03 c) of the City’s Purchasing Policy, to assist with the implementation of Public Sector Accounting Standard 3280, Asset Retirement Obligation (ARO); 2. That the proposal submitted by Deloitte LLP in the amount of $96,728.00 (HST included) be accepted; 3. That Council authorize the Director, Finance & Treasurer to fund the net project cost of $87,107.00 from property taxes as provided in the 2024 Current Budget; and, 4. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 12. By-laws 20- 22 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 12.1 By-law 8083/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 12.2 By-law 8084/24 Being a by-law to authorize the Supply and Delivery of a Fire Pumper Rescue Replacement in the City of Pickering and the issuance of debentures in the amount of $2,300,000.00. 12.3 By-law 8085/24 Being a by-law to exempt Blocks 160, 178, 182 and 186, Plan 40M-2671, from the part lot control provisions of the Planning Act. 12.4 By-law 8086/24 Being a by-law to exempt Block 116, Plan 40M-2632, from the part lot control provisions of the Planning Act. Resolution # 421/24 Moved by Councillor Nagy Seconded by Councillor Brenner That By-law Numbers 8083/24 through 8086/24 be approved. Carried 15. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law to consider personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose. The matters were discussed in closed session as they pertain to a Citizen Appointment to the Accessibility Advisory Committee, and for Council Direction Regarding an Appeal of a Committee of Adjustment Decision. 21- 23 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 15.1 Citizen Appointment to the Accessibility Advisory Committee Resolution # 422/24 Moved by Councillor Butt Seconded by Councillor Nagy That Morgan Wilson be appointed to the Accessibility Advisory Committee for a term ending November 14, 2026, or until a successor is appointed. Carried Carried 15.2 Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor. Re: Council Direction Regarding Appeal of Committee of Adjustment Decision City File: P/CA 52/23 by OPB Realty Inc., 1355 Kingston Road OLT File: OLT-24-000150 Council did not provide any direction to staff regarding the Committee of Adjustment Decision pertaining to Application P/CA 52/23, OPB Reality Inc., 1355 Kingston Road. 16. Regional Councillor Updates There were no updates from Regional Councillors. 17. Other Business 17.1 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding recognizing Paul White. 17.2 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding a request to the Human Rights Commission to host a Public Information Inquiry in the City of Pickering. 18. Confirmatory By-law By-law Number 8087/24 Councillor Nagy, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of February 26, 2024. Carried 22- 24 - Council Meeting Minutes February 26, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 19. Adjournment Moved by Councillor Nagy Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 10:15 pm. Dated this 26th day of February, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk 23- 25 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 1 Present: Mayor Kevin Ashe Councillors: M.Brenner L. Cook M.Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief B. Duffield -Director, Operations J. Eddy -Director, Human Resources L. Gibbs -Director, Community Services R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner A. Mostert -Manager, Landscape & Parks Development C. Whitaker -Manager, Sustainability, & Strategic Environmental Initiatives C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Butt. 2.Disclosure of Interest No disclosures of interest were noted. - 26 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 2 3. Delegations 3.1 Andrea Smith, Policy Advisor, Corporate Initiatives, The Regional Municipality of Durham Lesley-Ann Foulds, Manager, Corporate Initiatives, The Regional Municipality of Durham Re: Durham Region’s 2025 Strategic Plan Andrea Smith, Policy Advisory, Corporate Initiatives and Lesley-Ann Foulds, Manager, Corporate Initiatives, appeared before the Committee and provided an update on the process to develop the Regional Municipality of Durham’s 2025 Strategic Plan. Through the aid of a PowerPoint Presentation, Ms. Foulds spoke to the purpose, approach to the development, and the timeline to implement the Strategic Plan. Ms. Smith discussed the various public engagement activities planned throughout the Region to seek input on the development of the Strategic Plan and commented that they had delegations scheduled for all eight local municipalities for the purpose of raising awareness of the process and to promote the online survey and art contest. Ms. Smith concluded the Region’s delegation by stating that the deadline to submit comments through the online survey was March 31, 2024. A brief discussion ensued between Members of the Committee, Ms. Smith and Ms. Foulds, regarding the timing to develop the Strategic Plan, the need to include evening sessions in the engagement opportunities, and whether the survey could be shared with Members of the Committee. 4. Matters for Consideration 4.1 Director, Engineering Services, Report ENG 03-24 Amberlea Tennis Club and Pickering Pickleball Club Inc. Licence Agreements Shadybrook Park, Tennis Court Expansion – Tender No. T2023-14 A brief question and answer period ensued between Members of the Committee and staff regarding: • confirmation that the Shared Use Schedule for the anticipated new multi-use court had been vetted by both the Pickering Pickleball Club and the Amberlea Tennis Club; and, • the timelines for the tender and the date of completion for the project. Recommendation: - 27 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 3 Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club Inc. submitted as Attachment 2 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That Tender No. T2023-14 for the Shadybrook Park Tennis Court Expansion as submitted by Zilli Construction Ltd. in the total tendered amount of $248,261.00 (HST included) be accepted; 4. That the total gross project cost of $291,669.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $262,657.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $262,657.00 as follows: a) the sum of $196,993.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from Development Charges – City’s Share Reserve; b) the sum of $65,664.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Engineering Services, Report ENG 04-24 Proposed All-way Stop - 28 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 4 - Bainbridge Drive and Marshcourt Drive Recommendation: Moved by Councillor Cook Seconded by Councillor Nagy 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Bainbridge Drive and Marshcourt Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, City Development & CBO, Report SUS 01-24 Pickering Environmental Schools Grant - Results of the 2023 Funding A brief discussion ensued between Members of the Committee and staff regarding the allocation of grant funding to each of the three School Boards. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook That Report SUS 01-24 regarding the Pickering Environmental Schools Grant be received for information. Carried 4.4 Director, City Development & CBO, Report SUS 02-24 Termination of Whitby Green Standard Demonstration Project - Termination Agreement and Release A question and answer period ensued between Members of the Committee and staff regarding: - 29 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 5 • confirmation that there had been no costs incurred to date, or other liability to the City of Pickering through the termination of the agreement; and, • whether the termination of the agreement would have any implications on future sustainability initiatives. Recommendation: Moved by Mayor Ashe Seconded by Councillor Brenner 1. That Report SUS 02-24, regarding the termination of the Whitby Green Standard Demonstration Project, be received; and, 2. That the Mayor and City Clerk be authorized to execute a Termination Agreement and Release between the Town of Whitby, City of Pickering, Region of Durham, Mattamy Development Corporation, and Clean Air Partnership, as set out in Attachment 1 of this report, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor. Carried 4.5 Director, City Development & CBO, Report SUS 03-24 Pickering Urban Agriculture Project Update - Council Resolutions #100/23 and #218/23 A question and answer period ensued between Members of the Committee and staff regarding: • whether the Report indicated any reluctance on the development industry to incorporate Urban Agriculture into their built form designs; • the favourable public interest in Urban Agriculture as outlined in the results of the survey; • whether Urban Agriculture would be incorporated in the City’s new Official Plan; • providing the timing of the next steps outlined in Section 4 of the Report pertaining to further support for Urban Agriculture in Pickering prior to the March 25th Council Meeting; and, • the progress that had been made to integrate Urban Agriculture in Pickering. Recommendation: - 30 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 6 Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Report SUS 03-24 regarding Pickering Urban Agriculture Project Update, be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, City Development & City Solicitor, Report SUS 04-24 Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates - Council Resolutions #914/22 and #982/22 A question and answer period ensued between Members of the Committee and staff regarding: • providing the timelines on the next steps for the implementation and mechanisms for the enforcement of the Pickering Integrated Design Standards (ISDS) prior to the March 25th Council Meeting; • a request that staff re-circulate the ISDS Checklist prior to Council with staff noting that the Checklist would be revisited at the 4 year review of the ISDS and that Council would have input on the Checklist at that time; • whether the City is monitoring what developers are choosing for sustainable features in new building design construction and what mechanisms were in place for enforcement; and, • how stakeholders, including developers and residents, had been involved in the sustainable design standards process. Recommendation: Moved by Councillor Cook Seconded by Councillor Nagy 1. That Report SUS 04-24 regarding Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 31 - Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 7 Carried 5. Member Updates on Committees 5.1 There were no Committee updates from Members 6. Other Business 6.1 Councillor Pickles commented on the traffic concerns at Brock Road & Palmer Sawmill Road and asked staff to contact the Region to see if they would undertake the signalization study sooner than planned. 6.2 Councillor Pickles asked staff to contact the Royal Canadian Legion Branch 606 regarding the viability of displaying Veterans Banners on Elexicon hydro poles on Bayley Street and advised that he was giving Notice that he would bring forward a Motion on this matter if required. 6.3 Councillor Pickles gave Notice that he would be bringing forward a Motion regarding public recognition of former Mayors’ John (Jack) Anderson and Wayne Arthurs. 7. Adjournment Moved by Councillor Robinson Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 2:53 pm. - 32 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 1 Present: Mayor Kevin Ashe Councillors: M. Brenner L. Cook M. Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S. Cassel -City Clerk C. Rose -Chief Planner N. Surti -Division Head, Development Review & Urban Design C. Celebre -Principal Planner, Strategic Initiatives C. Morrison -Principal Planner, Development Review B. Weiler -Principal Planner, Policy L. Crawford -Planner II C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Andrew Scott, Mattamy Homes - 33 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 2 Constance Ratelle, Korsiak Urban Planning Re: Report PLN 06-24 Request for Redline Revision of Draft Plan of Subdivision Application SP-2009-11 (R2) Revised Zoning By-law Amendment Application A 08/23 Mattamy (Seaton) Limited Part of Lots 21 and 22, Concession 4 Seaton Community Andrew Scott, Mattamy Homes and Constance Ratelle, Korsiak Urban Planning appeared before the Committee via electronic connection to be available for questions regarding Report PLN 06-24. A brief discussion ensued between Members of the Committee, Mr. Scott and Ms. Ratelle to confirm that they were in agreement with the staff recommendations in the Report. 3.2 Billy Tung, Highcastle (1939 Altona Road) Inc. Alyssa Woods, Highcastle (1939 Altona Road) Inc. Re: Report PLN 04-24 Zoning By-law Amendment Application A 02/21 Draft Plan of Subdivision Application SP-2021-01 Draft Plan of Condominium Application CP-2021-01 Highcastle (1939 Altona Rd.) Inc. (1939 Altona Road) Billy Tung, Highcastle (1939 Altona Road) Inc., and Alyssa Woods, Highcastle (1939 Altona Road) Inc. appeared before the Committee to be available for questions with respect to Report PLN 04-24. A brief discussion ensued between Members of the Committee, Mr. Tung and Ms. Woods to confirm that they were in agreement with the staff recommendations in the Report and whether the Application would still be subject to Site Plan approval. Moved by Mayor Ashe Seconded by Councillor Pickles That the rules of procedure be suspended to allow an additional delegation, under Section 3 of the Agenda, regarding Report PLN 07-24. Carried on a Two-Thirds Vote - 34 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 3 3.3 Duncan Webster, Senior Development Manager, TACC Developments Vince Figliomeni, Development Coordinator, TACC Developments Re: Report PLN 07-24 Zoning By-law Amendment Application A 06/23 Taccgate Developments Inc. North and south sides of Taunton Road between Burkholder Drive and Peter Mathews Drive, and on the east side of Peter Mathews Drive Seaton Community Duncan Webster, Senior Development Manager, and Vince Figliomeni, Development Coordinator, TACC Developments, appeared before the Committee to advise that they were in agreement with the staff recommendations and to answer questions regarding Report PLN 07-24. A brief question and answer period ensued between Members of the Committee, Mr. Webster and Mr. Figliomeni regarding: • whether they would proceed with the lower-rise buildings first and the higher-rise buildings at a later date; and, • whether they would be identifying the high density, multi-storey blocks adjacent or near-by, that would be built at a later date, when marketing and selling the lower density units, and whether those blocks would be identified in the Site Plan as part of the agreement of purchase and sale. 4. Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 04-24 Zoning By-law Amendment Application A 02/21 Draft Plan of Subdivision Application SP-2021-01 Draft Plan of Condominium Application CP-2021-01 Highcastle (1939 Altona Rd.) Inc. (1939 Altona Road) A brief discussion ensued between Members of the Committee and staff regarding the residual lands and whether they could be incorporated into the development lands. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner - 35 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 4 1. That Zoning By-law Amendment Application A 02/21, submitted by Highcastle (1939 Altona Rd.) Inc., to facilitate a residential condominium development consisting of a mix of townhouse units, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 04-24, be finalized and forwarded to Council for enactment; and, 2. That Draft Plan of Subdivision Application SP-2021-01, submitted by Highcastle (1939 Altona Rd.) Inc., to establish a development block to facilitate a residential condominium development; an open space block, a road widening block, a reserve block and a public street to complete Sparrow Circle, as shown in Attachment 3 to Report PLN 04-24, and the implementing conditions of approval, as set out in Appendix II, be endorsed. Carried 4.2 Director, City Development & CBO, Report PLN 05-24 Initiating Pickering’s Official Plan Review Brandon Weiler, Principal Planner, Policy, appeared before the Committee to provide an overview of Pickering’s Official Plan Review. Mr. Weiler advised that the Official Plan was the City’s long range comprehensive municipal planning document that provided the framework for land use decision making in the City and represented Council’s vision guided by community involvement in how growth and change would occur in the City. Mr. Weiler spoke to the history of the Official Plan and its various revisions and discussed the changes in Provincial legislation, the Regional Municipality of Durham’s Official Plan, and City of Pickering initiatives, and noted the Planning Act requires that the Official Plan be reviewed every five years. He concluded by advising that a review of Pickering’s Official Plan would ensure that the goals and vision for growth, and community development, would reflect the current changes to the Provincial requirements and the Region of Durham’s Official Plan and would incorporate the various City initiatives. A question and answer period ensued between Members of the Committee and staff regarding: • whether the City would have to revisit policy changes when the Official Plan was updated, or if it would instead be a consolidation exercise of new policies and programs that the Province, Region and City have already adopted; • the purpose of the Special Council Meeting proposed for May; - 36 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 5 • whether there would be future public engagement following the Special Council Meeting that would include residents, organizations and commenting agencies; • a request that staff provide an overview of the planned public engagement plan that would occur prior to the Special Council Meeting in May and that this information be provided prior to the March 25th Council Meeting; • the importance of inviting comments from Durham Region Transit and Durham Regional Police Services on the Official Plan; • when the Report for the May 27th Special Council Meeting would be released and available to the public; • ensuring that a plain language version of the Report is made available; • that need to clarify the definition of “apartments” and “units” in the Official Plan; and, • the timing of the Official Plan process as it relates to community engagement. Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That staff be authorized to initiate the update of the Pickering Official Plan, and to fulfill the requirements of Section 26(3) of the Planning Act, and request the Mayor to call a Special Meeting of Council on May 27, 2024 at 5:00 pm to provide an opportunity for public input on the revisions that may be required; and, 2. That a copy of Report PLN 05-24, and Council’s Resolution thereon, be sent to the Region of Durham, local municipalities in Durham Region, the City of Toronto, the Region of York, the City of Markham, the Town of Whitchurch-Stouffville, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, the Durham School Boards, and any interested parties for their information. Carried 4.3 Director, City Development & CBO, Report PLN 06-24 Request for Redline Revision of Draft Plan of Subdivision Application SP-2009-11 (R2) Revised Zoning By-law Amendment Application A 08/23 Mattamy (Seaton) Limited Part of Lots 21 and 22, Concession 4 Seaton Community - 37 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 6 Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Revision to Draft Plan of Subdivision SP-2009-11 (R2), submitted by Mattamy (Seaton) Limited, to permit a redline revision to a draft approved plan of subdivision on lands being Part of Lots 21 and 22, Concession 4, as shown on the Applicant’s Revised Draft Plan, Attachment 6 to Report PLN 06-24, be endorsed; 2. That the proposed amendment to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2009-11 (R2), as set out in Appendix I to Report PLN 06-24, be endorsed; 3. That the Ontario Land Tribunal (OLT) be advised of City Council’s decision on the request for a redline revision to Draft Plan of Subdivision SP-2009-11 (R2), and that the City Solicitor be authorized to attend any OLT hearing on the required red-line revision; and, 4. That Zoning By-law Amendment Application A 08/23, submitted by Mattamy (Seaton) Limited, to implement the redline revision to Draft Plan of Subdivision SP-2009-11 (R2) be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 06-24, be finalized and forwarded to Council for enactment. Carried 4.4 Director, City Development & CBO, Report PLN 07-24 Zoning By-law Amendment Application A 06/23 Taccgate Developments Inc. North and south sides of Taunton Road between Burkholder Drive and Peter Mathews Drive, and on the east side of Peter Mathews Drive Seaton Community A brief discussion ensued between Members of the Committee and Mr. Webster regarding whether the intended use of the subject lands included condominium and rental units. Recommendation: Moved by Councillor Pickles - 38 - Planning & Development Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Robinson 7 Seconded by Councillor Brenner That Zoning By-law Amendment Application A 06/23, submitted by Taccgate Developments Inc., to amend the existing zoning on three separate properties, located on the north and south sides of Taunton Road, between Burkholder Drive and Peter Matthews Drive, and at the southeast corner of Peter Matthews Drive and Taunton Road to do the following: a) add “Street Townhouse” to the list of permitted housing types; b) establish zoning performance standards to facilitate residential common element condominium tenure; and c) exempt townhouses from needing to be constructed in combination with an apartment building, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 07-24, be finalized and forwarded to Council for enactment. Carried 5. Member Updates on Committees 5.1 There were no Committee updates from Members. 6. Other Business 6.1 There was no other business. 7. Adjournment Moved by Mayor Ashe Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 7:50 pm. - 39 - Memo To: Mayor Ashe March 25, 2024 Members of Council From: Jesse St. Amant Coordinator, Cultural Services Copy: Chief Administrative Officer Director, Community Services (Acting) Division Head, Culture and Community Programming (Acting) Supervisor, Cultural Services (Acting) Curator, Pickering Museum Village Subject: Cultural Advisory Committee -2023 Year End Report & 2024 Work Plan File: A-1410-008 Cultural Advisory Committee The Cultural Advisory Committee (CAC) is pleased to submit, for Council’s information, the 2023 Committee Report and 2024 proposed Work Plan. 2023 Year End Report In 2023, nine committee meetings were held. The committee continued to contribute to the goals of the City’s Cultural Plan in the following ways: 1.Resolution #59/23 directed staff to review revisions to the Terms of Reference to include no greater than two Members of Council, as non-voting members, on Committees thatcurrently do not have Council Member representation. The Clerk’s Office prepared aMemorandum requesting input from the CAC on this matter. The Cultural AdvisoryCommittee adopted the following resolution: To have one member of Council on theCommittee and revise the Terms of Reference for the Committee as outlined in the Repot to Council CLK 03-23 as per Resolution #125/23. 2.The Clerk’s Staff solicited feedback from the Committees currently operating under a staffliaison facilitation system, and asked whether the Committee preferred the option ofappointing a Chair/Vice-Chair to take on the facilitator role within the Committee. The CAC revised their Terms of Reference to Appoint a Chair and Vice Chair as outlined in the Repotto Council CLK 03-23 as per Resolution #125/23. At the May 2023 meeting of the CACcommittee member D. Thompson was selected as the Chair, committee member S.Almedia-Schroen was selected as Vice-Chair. Corr. 07-24 - 40 - March 25, 2024 Page 2 of 5 Cultural Advisory Committee - 2023 Year End Report & 2024 Work Plan 3.Reviewed, provided advice, and participated in the following plans and reports: 1) DraftParks & Recreation – Ten Year Plan; 2) Draft Community Safety & Well-Being (CSWB) Plan; 3) and Draft Corporate Strategic Plan,. The committee received presentations about the Equity, Diversity, and Inclusion (EDI) Strategy and the 2023 Event Schedule. Members of the CAC also participated in the Community Tourism Steering Committee that assisted inthe development of the draft 2023 Community Visitors Plan authored by Central CountyTourism. 4.Attended the 2023 Cultural Fusion Fair that took place in Esplanade Park on September 9,2023 from 11:00 am to 5:00 pm as representatives of the CAC, speaking to communitygroups participating in the Community Circle, visiting with the vendors and booths inattendance, as well as connecting with local residents at the Destination Pickering Booth to answer questions about the CAC and their work in the community. 5.Reviewed and provided endorsement of the following public art projects including: o Esplanade Park – “Reflections” by Studio F Minus.o Pickering Fire Services Headquarters & Fire Station #1 – “One Horse Power” by Patrick Bermingham. o The Millpond Meadow, Pickering Museum Village (PMV) - “On the Backs of Fish” byBluff Studios - Sean Procyk & Sarah Fuller.o Rotary Frenchman’s Bay West Park – “Water is Medicine” by Dbaajmowin and supported by SpruceLab Inc. for the direct commission of an Indigenous sculpture. o Shortlisted Artists for the Kingston Road Public Art Commission. The Public Art will be located on the Northeast corner of Kingston Road and Whites Road.o Call to Artists – Expression of Interest (EOI) to undertake a commission of publicartwork to be installed in Ernie L. Stroud Park to celebrate the life of GordonLightfoot as per Council directive issued on September 29, 2023, resolution #282/23. 6.Reviewed and provided endorsement on community and temporary public art projectsincluding: o A Mural by artist Malik McKoy titled “They Matter” that was installed inside the Chestnut Hill Developments Recreation Complex (CHDRC). o A Mural by artist by Zuna Amir titled “Community Complex” that was installed on anexterior wall at the CHDRC.o A Mural by Meegan Lim titled “The Anne and Maud Murals” that was installed at thePMV and the Pickering Central Library. o Electrical Transformer Box Wrap Mural by artist Jason Das at Pickering FireServices Headquarters & Fire Station #1. o West Shore Skate Spot Community Mural named “You Can Never Close Nature” byArtist Fathima Mohiuddin. o Metis artist, Tracey-Mae Chambers, and her public art project #hopeandhealingcanada display at the PMV and a showcase of that work installed at the CHDRC. - 41 - March 25, 2024 Page 3 of 5 Cultural Advisory Committee - 2023 Year End Report & 2024 Work Plan o Banner Designs by Dani Crosby that appear alongside her previously designedStreet Banners along Kingston Roads Eastern and Western Gateway. o Fall Fling Event Temporary Art Photo Frames by artist Hailey Press. o Fence Wrap Mural for the electrical generator located at Rotary Frenchman’s Bay West Park by a local artist Laura Kay Keeling.o Winter Wonderland Event Public Art piece by Studio Jordan Shaw located inMillennium Square.o Winter Nights, City Lights 2023 Temporary Public Art display by artist Nate Nettleton of illuminated disco balls encased in acrylic boxes in the Pickering Civic ComplexCourtyard. o Winter Nights, City Lights 2023 Temporary Public Art display by Toronto basedinstallation artist Casey Watson named “Look Up” inside the CHDRC. o Seasonal Window Painting - Placemaking project at the CHDRC and the Pickering Civic Complex by local artist Jacob Headley. o Occasions of Significance Displays at CHDRC.o Whitevale Arts and Culture Community; temporary public art project “Beautifying OurNew Garbage Bin”.o Annual Community Banner Series - Artists Selection. 7.Provided recommendations and comments for, Public Art Policy CUL 130 update, PublicArt Community Engagement Survey, and Public Art Consultation at the Waterfront,Community Banner Policy, and reviewed applications for the City Centre Banner Display Program bi-annually in April and October. No new applications were received in 2023. 8.Attended Public Art unveiling events throughout the year as representatives of the CAC; this included but not limited to the Pickering Fire Services Headquarters and Fire Station #1grand opening, Kijimba Kind restoration at Alex Robertson Park, and Water is Medicine atRotary Frenchman’s Bay West Park. 9.Reviewed, made recommendations, and provided feedback to the standing agenda itemsregarding the Pickering Museum Village programs including: o PMV 2022 Deaccession list as submitted by staff. o Roots to Rebellion Project. o Wagon Wrap Project “The Way Gone Made Clear” at PMV by artist GeorgiaFullerton.o Digital Artwork that would be created by the company Oddside Arts, for the Log Barn. o Development of the new permanent exhibit in the Miller-Cole House. o Attended PMV public art unveilings and Exhibit openings throughout the year asrepresentatives of the CAC. •Participated in annual update to Council. - 42 - March 25, 2024 Page 4 of 5 Cultural Advisory Committee - 2023 Year End Report & 2024 Work Plan 2024 Work Plan The Cultural Services Unit has several projects and initiatives planned for 2024 that will be presented to the CAC for consultation which include, but are not limited to: •Community Visitors Plan – Specifically two of the five core objectives (Welcoming and Distinguish) including: o Nurture a welcoming environment and pride of place with Pickering residents, business owners and staff. o Establish a unique presence in the tourism market by promoting Pickering asInclusive, Diverse, Equitable, and Accessible. o Participate in a Tourism Ambassador training program. •Renewal of the Cultural Strategic Plan •Recreation & Parks – Ten Year Plan Review The Cultural Services Unit also has ongoing annual planning which will be presented to the CAC for consultation: •Public Art Plan Review and Endorsement of the following confirmed projects, but not limited to: o Kingston/Whites Road Public Art project Final Endorsement (formally known as Shell Gas Station Public Art Project). o Winter Illumination Public Art Piece Endorsement (pending sponsorship). o Gordon Lightfoot Public Art Project in Earnie L. Stroud Park – Concept for Endorsement. o Waterfront Public Art Piece – Concepts for Endorsement. o Community Banner Series – Temporary Public Art Endorsement. o City Centre Banner Display Program – Endorsement of Spring and Fall Intake Applications. •PMV Annual Operating Plan and Deaccession Lists o Celebrating the Launch of the Roots to Rebellion Exhibit and Public Art. o Celebrating the launch of “On the Backs of Fish” public art, to complete the Blacksmith Shop project, to be coordinated with a salmon release in Duffins Creek on the PMV grounds. o To provide an update on the Miller Cole Gather and Grow Exhibit and the plan for programs and partnerships in that space. o Review list of new programs offerings including “Mapping George’s Freedom”, Escape Rooms, and public programs. o Provide feedback on French Program launch, for all Education Programs. - 43 - March 25, 2024 Page 5 of 5 Cultural Advisory Committee - 2023 Year End Report & 2024 Work Plan o Provide update on Spine-Tingling Tour, in partnership with Central Counties Tourism. o Review and provide input on plans for the Redman House renovations. •Pickering Events Plan Review o Review 2024 Event list. o Provide feedback on the Cultural Fusion Fair programming. The CAC has the following projects and initiatives planned to investigate further in 2024 which include, but are not limited to: •Form a sub-committee to engage Pickering’s Cultural Community and investigate their interest in hosting new events and festivals, and/or partnering with established events and festivals; that would give additional opportunities to showcase elements of their culture (arts, music, dance, handmade markets, food and drink) to the community at large through those new initiatives, activities and partnerships. Work of the CAC also includes: •Consult on public art and participate on the Public Art Jury to review and consult on publicart submission, including the submission of a Terms of Reference. •Provide feedback to staff on the development of community engagement initiatives related to culture and provide feedback on existing cultural programs. •Act as cultural champions and look for opportunities through community engagementinitiatives that focus on celebrating, and highlighting cultural assets, or that bring heritage recognition, and education to the forefront. •Connect community partners to the culture team, to deliver on goals listed in the CulturalStrategic Plan. •Provide feedback to staff on the development of entrepreneurial and economicdevelopment initiatives related to culture and provide feedback on existing programs. •Report to Council annually through the committee’s work plan. jsa - 44 - Memo To: Mayor Ashe March 25, 2024 Members of Council From: Elaine Knox Community Safety & Well-Being Advisor Copy: Chief Administrative Officer Director, Community Services (Acting) Division Head, Culture & Community Programming City Clerk Subject: Community Safety & Well-Being Advisory Committee -2023 Year End Report & 2024 Work Plan-Homelessness Subcommittee Mandate The Community Safety & Well-Being Advisory Committee (CSWBAC) is pleased to submit, for Council’s information, the 2023 Committee Report and 2024 proposed Work Plan. 2023 Year End Report In 2023, the CSWBAC was established. There was a total of three committee meetings held. The Committee contributed to the following initiatives: •Creation and establishment of Community Safety & Well-Being (CSWB) Draft Plan, priorities, and action items. •Reviewed, and participated in community consultations to inform the CSWB Plan, inclusiveof survey questions, outreach, and marketing plan. Analyzed survey results to provide inputin edits to draft plan. •Reviewed, provided advice, and participated in the: Recreation & Parks – Ten Year Plan,Draft Community Safety & Well-Being Plan, Draft Corporate Strategic Plan, and the Equity,Diversity, and Inclusion Strategy. Members of the CSWBAC participated in the creation oftheir Terms of Reference, and objectives for the Committee. •Reviewed and provided endorsement of the following community safety and well-beinginitiatives:o Highway Traffic Act Amendments, Council Resolution #195/23oIncorporating Intimate Partner Violence in CSWB Draft Plan, Council Resolution #235/23 o Dedicated Advocacy Resource Support (DARS) Shower Program Renewal o Vulnerable Sector Training, provided in partnership with Christian Faith OutreachCentre (CFOC) •Reviewed and provided feedback on the 2022 Annual CSWB Report •Advocated for updates and action items in pertinence to Neighborhood Watch initiatives. Corr. 08-24 - 45 - March 25, 2024 Page 2 of 3 Community Safety & Well-Being Advisory Committee •Participated in annual update to Council. 2024 Work Plan The Community Services Department has a number of projects and initiatives planned for 2024 that will be presented to the CSWBAC for consultation which include, but are not limited to: •Finalizing CSWB Final Plan and endorsement. •Development of the 5-year CSWB Implementation Plan. •Creating 2023 CSWB Annual Report. •Planning Advisory Committee Presentations and Stakeholder Engagement. Examples include Dedicated Advocacy Resource Support (DARS) Inc., Ajax Hub, Road Safety, Housing & Affordability Plan presentations. •Supporting Durham Regional Police Services in Neighborhood Watch initiatives. •Creating a public education campaign around Community Safety. •Continuing to support the Region of Durham’s efforts to lead and implement the Region’s Community Safety & Well-Being Plan*. •Collaborating with Durham Regional Police Service to promote safer communities*. •Working with various staff to prioritize safety in the design of municipal infrastructure*. •Collaborating with various staff to enhance safety through direct service and program delivery*. •Forming a Homelessness Subcommittee. The Homelessness Subcommittee (HS) will identify key priorities and coordinate opportunities for stakeholder and community engagement and provide community input on matters relating to Homelessness & Basic Needs. This may include the development of related policies, supporting advocacy and communication initiatives, and providing advice on actions for consideration to the Community Safety & Well-Being Advisory Committee (CSWBAC). The Mandate for the Homelessness Subcommittee, set out in Attachment 1, recommends that member composition include Two (2) Community Safety & Well-BeingAdvisory Committee (CSWBAC) members; Dedicated Advocacy Resource Support (DARS) Representative; Community Safety & Well-Being Advisor; Division Head, Culture & Community Programming; Durham Region Representative, Housing Services; Resident with lived experience, including service sector experience in social services, housing, outreach, mental health, youth-at-risk, or directly impacted by homelessness; and additional representatives from social service agencies/organizations and/or other stakeholders, as required, that have subject matter expertise to share information and resources, identify service needs and provide feedback to the Subcommittee for their consideration. The Homelessness Subcommittee meets quarterly, or as required, and shall meet aminimum of three weeks prior to the CSWBAC meetings to allow sufficient time to inform the CSWBAC Agenda. * Strategic Actions identified in the City of Pickering Corporate Strategic Plan (2024-2028) - 46 - March 25, 2024 Page 3 of 3 Community Safety & Well-Being Advisory Committee Work of the CSWBAC includes: •Consultation on community safety and well-being action items and proposed work plans. •Providing feedback to staff on the development of community engagement initiatives related to community safety and well-being. •Acting as community safety champions and seek out partnership opportunities and engagement initiatives. •Reviewing new policy and procedure documents developed to support community safety and well-being. •Reporting to Council Annually through the committee’s work plan. ek Attachment Homelessness Subcommittee Mandate - 47 - Community Safety & Well-Being Homelessness Subcommittee Mandate The Homelessness Subcommittee (HS) will identify key priorities, coordinate and support opportunities for stakeholder and community engagement, conduct research as required, and provide input on matters relating to Homelessness & basic needs. This may include the development of related policies, supporting advocacy and communication initiatives, and providing advice on actions for consideration to the Community Safety & Well-Being Advisory Committee (CSWBAC). The Subcommittee will work in co-ordination with Durham Region, other levels of government, and community organizations to explore how best to address the needs of the housing insecure population to include, but not limited to, services for mental health, substance use, wrap-around services, and the assessment of transitional/supportive housing in Pickering. The Subcommittee is comprised of non-voting members, with final decisions of action items presented and voted on by the CSWBAC. Composition The HS shall have a membership of: •Two (2) Community Safety & Well-Being Advisory Committee (CSWBAC) members; •Dedicated Advocacy Resource Support (DARS) Representative; •Community Safety & Well-Being Advisor; •Division Head, Culture & Community Programming; •Durham Region Representative, Housing Services; and •Resident with lived experience, including service sector experience in social services, housing, outreach, mental health, youth-at-risk, or directly impacted by homelessness. •Additional representatives from social service agencies/organizations and/or otherstakeholders, as required, that have subject matter expertise to share information andresources, identify service needs and provide feedback to the Subcommittee for theirconsideration. The term of the HS will reflect the term of the CSWBAC. The Subcommittee will appoint a Chair, to be nominated by a member of the Subcommittee and receive a majority vote to hold the position. Duties of the Chair include soliciting agenda items from Committee members, facilitating the meeting by identifying the order of proceedings and speakers, interpreting, and determining questions of procedure, ensuring active participation by all Committee members, maintaining decorum, and following up on action items with Committee members and Staff Liaisons. Attachment 1 - 48 - March 25, 2024 Page 2 of 2 Community Safety & Well-Being Homelessness Subcommittee Schedule The HS meets quarterly, or as required, on a set week and day to be determined at the first meeting. Meetings will be planned for a minimum of 3 weeks prior to the CSWBAC meetings to allow sufficient time to inform the CSWBAC Agenda. Definition “Homelessness describes the situation of an individual, family or community without stable, safe, permanent, appropriate housing, or the immediate prospect, means and ability of acquiring it.” (Canadian Observatory on Homelessness, 2012) References Canadian Observatory on Homelessness. (2012). Canadian Definition of Homelessness. Retrieved from Canadian Observatory on Homelessness: https://www.homelesshub.ca/sites/default/files/COHhomelessdefinition.pdf. - 49 - If you require this information in an accessible format, please contact Eamonn.Rodgers@durham.ca or call 1-800-372-1102 extension 3677. The Regional Municipality of Durham Corporate Services Department – Legislative Services Division 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-77111-800-372-1102 durham.ca Alexander Harras M.P.A.Director ofLegislative Services& Regional Clerk January 31, 2024 Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 premier@ontario.ca Dear Premier Ford: RE: Request the Province of Ontario to commit to undertaking with Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario, Our File: F00 Council of the Region of Durham, at its meeting held on January 31, 2024, passed the following resolution: “Whereas current provincial-municipal fiscal arrangements are undermining Ontario’s economic prosperity and quality of life; Whereas nearly a third of municipal spending in Ontario is for services in areas of provincial responsibility and expenditures are outpacing provincial contributions by nearly $4 billion a year; Whereas municipal revenues, such as property taxes, do not grow with the economy or inflation; Whereas unprecedented population and housing growth will require significant investments in municipal infrastructure Whereas municipalities are being asked to take on complex health and social challenges – like supporting asylum seekers and addressing the homelessness, mental health and addictions crises; Whereas inflation, rising interest rates, and provincial policy decisions are sharply constraining municipal fiscal capacity; Whereas property taxpayers – including people on fixed incomes and small businesses – can’t afford to subsidize income re-distribution programs for those most in need; Corr. 09-24 - 50 - Whereas the province can, and should, invest more in the prosperity of communities; Whereas municipalities and the provincial government have a strong history of collaboration; Now therefore be it resolved that the Chair write a letter on behalf of Council to the Premier of Ontario requesting that the Province of Ontario commit to undertaking with the Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario; and That a copy of this motion and the supporting letter be sent to the local MPPs, Association of Municipalities of Ontario, and the local area municipalities in Durham Region.” Alexander Harras Alexander Harras, Director of Legislative Services & Regional Clerk AH/sr Enclosure c: Hon. P. Bethlenfalvy, Minister of Finance, MPP, Pickering/Ajax P.Barnes, MPP, Ajax L.Coe, MPP, WhitbyHon. T. McCarthy, Minister of Public and Business ServiceDelivery, MPP, Durham J.French, MPP, Oshawa L.Scott, MPP, Haliburton/Kawartha Lakes/Brock D.Piccini, MPP, Northumberland/Peterborough SouthB.Rosborough, Executive Director, Association of Municipalitiesof OntarioN.Cooper, Clerk, Town of Ajax F.Lamanna, Clerk, Township of Brock, J.Gallagher, Clerk, Municipality of ClaringtonM.Medeiros, Clerk, City of OshawaS.Cassel, Clerk, City of PickeringR.Walton, Clerk, Township of Scugog D.Leroux, Clerk, Township of Uxbridge C.Harris, Clerk, Town of Whitby - 51 - March 6, 2024 The Honourable Doug Ford, Premier of Ontario Delivered by email Premier’s Office, Room 281 premier@ontario.ca Legislative Building, Queen’s Park Toronto, ON M7A 1A1 Dear Premier Ford: Re: Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Please be advised that this matter was considered by Council at its meeting held on February 27, 2024, and in this regard, Council adopted the following resolution: Whereas all Ontarians deserve and expect a safe and respectful workplace; and Whereas municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful discourse; and Whereas several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst municipal members of councils across Ontario; and Whereas these incidents seriously and negatively affect the people involved and lower public perceptions of local governments; and Whereas municipal Codes of Conduct are helpful tools to set expectations of council member behaviour; and Whereas municipal governments have limited abilities in their toolkit to adequately enforce compliance with municipal Codes of Conduct; and Whereas the most severe penalty that can be imposed on a municipal member of council is the suspension of pay for 90 days, even when egregious acts are committed and substantiated; and Whereas AMO has called on the government to table and pass legislation that reflects the following recommendations: Legislative Services Michael de Rond 905-726-4771 clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Corr. 10-24 - 52 - Town of Aurora Council Resolution of February 27, 2024 Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement March 6, 2024 2 of 3 •Updating municipal Codes of Conduct to account for workplace safety and harassment •Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario •Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province •Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner •Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; 1.Now Therefore Be It Hereby Resolved That the Town of Aurora supports the call of action the Association of Municipalities of Ontario (AMO) has submitted to the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them, in consultation with municipal governments; and 2.Be It Further Resolved That the legislation encompasses the Association of Municipalities of Ontario’s letter of recommendations which includes options for enforcing compliance by council members with municipal Codes of Conduct such as o Updating municipal Codes of Conduct to account for workplace safety and harassment o Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario o Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province o Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner o Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; and - 53 - Town of Aurora Council Resolution of February 27, 2024 Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement March 6, 2024 3 of 3 3.Be It Further Resolved That a copy of this Motion be sent to the Hon. Doug Ford, Premier of Ontario, the Hon. Michael Parsa, MPP Aurora— Oak Ridges—Richmond Hill, and Dawn Gallagher Murphy, MPP Newmarket—Aurora, the Hon. Paul Calandra, Minister of Municipal Affairs and Housing, and all 444 Ontario municipalities. The above is for your consideration and any attention deemed necessary. Sincerely, Michael de Rond Town Clerk The Corporation of the Town of Aurora MdR/lb Attachment (Council meeting extract) Copy: Hon. Michael Parsa, MPP Aurora—Oak Ridges—Richmond Hill Dawn Gallagher Murphy, MPP Newmarket—Aurora Hon. Paul Calandra, Minister of Municipal Affairs and Housing Association of Municipalities of Ontario (AMO) All Ontario municipalities - 54 - 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Meeting Extract Tuesday, February 27, 2024 Page 1 of 3 _______________________________________________________________________________________ 8.Standing Committee Reports 8.2 General Committee Meeting Report of February 20, 2024 8.2.8 Member Motion - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Moved by Councillor Gilliland Seconded by Councillor Gallo Whereas all Ontarians deserve and expect a safe and respectful workplace; and Whereas municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful discourse; and Whereas several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst municipal members of councils across Ontario; and Whereas these incidents seriously and negatively affect the people involved and lower public perceptions of local governments; and Whereas municipal Codes of Conduct are helpful tools to set expectations of council member behaviour; and Whereas municipal governments have limited abilities in their toolkit to adequately enforce compliance with municipal Codes of Conduct; and Whereas the most severe penalty that can be imposed on a municipal member of council is the suspension of pay for 90 days, even when egregious acts are committed and substantiated; and Whereas AMO has called on the government to table and pass legislation that reflects the following recommendations: •Updating municipal Codes of Conduct to account for workplace safety and harassment - 55 - Council Meeting Extract – Tuesday, February 27, 2024 Page 2 of 3 •Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario •Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province •Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner •Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; 1.Now Therefore Be It Hereby Resolved That the Town of Aurora supports the call of action the Association of Municipalities of Ontario, (AMO), has submitted to the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them, in consultation with municipal governments; and 2.Be It Further Resolved That the legislation encompasses the Association of Municipalities of Ontario’s letter of recommendations which includes options for enforcing compliance by council members with municipal Codes of Conduct such as o Updating municipal Codes of Conduct to account for workplace safety and harassment o Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario o Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province o Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner o Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; and - 56 - Council Meeting Extract – Tuesday, February 27, 2024 Page 3 of 3 3.Be It Further Resolved That a copy of this Motion be sent to the Hon. Doug Ford, Premier of Ontario, the Hon. Michael Parsa, MPP Aurora—Oak Ridges—Richmond Hill, and Dawn Gallagher Murphy, MPP Newmarket—Aurora, the Hon. Paul Calandra, Minister of Municipal Affairs and Housing, and all 444 Ontario municipalities. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) - 57 - Report to Council Report Number: CAO 02-24 Date: March 25, 2024 From: Marisa Carpino Chief Administrative Officer Subject: Pickering Anti-Black Racism Taskforce -2023 Year End Report and 2024 Work Plan -File: A-1440-001 Recommendation: 1.That Report CAO 02-24 regarding the Pickering Anti-Black Racism Taskforce 2023 Year End Report and 2024 Work Plan be received for information; 2.That Council approve the Pickering Anti-Black Racism Taskforce-led 2024 2nd Annual Community BBQ in celebration of the International Day for People of African Descent event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 3.That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the 2nd Annual Community BBQ in celebration of the International Day for People of African Descent; and 4.That Council approve the Pickering Anti-Black Racism Taskforce-led 2024 Black Joy Holiday Market event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer. Executive Summary: The purpose of this report is to provide an overview of the Pickering Anti-Black Racism Taskforce’s (PABRT) accomplishments in 2023 and their work plan for 2024. The report also seeks Council’s endorsement of PABRT-led signature events, including 2024 Black Joy Holiday Market event and authorization for staff to issue a park permit for the use of Esplanade Park for the 2nd Annual Community BBQ in celebration of the International Day for People of African Descent. The Committees and Taskforces of Council Policy (ADM 040) requires that the PABRT seek Council approval to hold public events. Per section 04.03 and 18.01 of ADM 040, this report includes information about the month in which the event will be held, the purpose of the event, budget and any other confirmed details. Additionally, the Community Festivals and Events Policy (CUL 070) outlines the criteria, guidelines and processes by which requests to host events in City parks are received and - 58 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 2 2023 Year End Report and 2024 Work Plan considered for approval. Per section 04.01 of CUL 070, as a “Signature Park”, community event requests for Esplanade Park must be approved by Council. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the following Pickering Strategic Plan Priorities: Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Strengthen Existing & Build New Partnerships; and Foster an Engaged and Informed Community. Financial Implications: For 2024, the PABRT has an approved operating budget of $85,000.00. These funds will be allocated to the action area indicated below. Further details on these action areas are provided in the discussion section of this report. Action Area Description Budget Consultation Strategic visioning around the anti-Black racism initiatives and impacts in the community $60,000.00 Community partnerships Collaborations with community partners through events, meetings, and other initiatives 12,500.00 Marketing and promotions Supplies and materials to support and promote community engagements (e.g., signage, literature, reports, printing) 10,000.00 Contingency For unanticipated expenses 2,500.00 TOTAL $85,000.00 Discussion: In 2023, the PABRT achieved many accomplishments through strengthened community collaborations and engagement initiatives as summarized below. Among these accomplishments, the PABRT reached a critical milestone with the completion of its first term and the transition to its second term with 14 appointees (including 11 new members and 3 returning members). Within this year of transition, the PABRT also revised its Terms of Reference to better reflect its functions and operations and emphasize its mandate in addressing systemic and institutional forms of anti-Black racism. In preparation for their first full year of operation as a new taskforce, PABRT members have developed a new work plan for 2024 to build on existing successes and advance their mandate to: • Enhance the shared experience and opportunities of Black residents. • Implement tangible and sustainable actions to support the prevention, reduction, and response to systemic and institutional anti-Black racism in Pickering. • Foster transparency and accountability in identifying and addressing systemic and institutional anti-Black racism within Pickering. • Identify and coordinate opportunities for community engagement. • Celebrate, conserve, and promote the Black community and Black culture, heritage, and history. - 59 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 3 2023 Year End Report and 2024 Work Plan 2023 Year End Report (summary of 2023 events and activities) Date & Location Event Description February 2, 2023 Robert McLaughlin Gallery, Oshawa Regional Black History Month Celebration, “Together We Rise: Excellence Through the Arts” In partnership with Region of Durham, Durham Region Police Services, City of Pickering & other municipalities An evening with Black talent, showcasing artistic displays, live music, performances, refreshments and a keynote talk from Cameron Bailey, CEO of the Toronto International Film Festival February 4, 2023 J. Clarke Richardson Collegiate, Ajax Black History Month – 16th Annual Durham Black History Month Celebration In partnership with Cultural Expressions Durham’s longest-running and most extensive, free Black History Month event, celebrating the beauty of Black culture and the diversity of the Black experience in Durham region featuring a keynote speaker and networking. March 27, 2023 City of Pickering Council Chambers Appointment of members for second term of the PABRT Appointment of 14 PABRT members April 2023 Chestnut Hill Developments Recreation Complex, Pickering Orientation and Meet & Greet City of Pickering staff organized an information session to provide training to new members on City policies related to the ADM 040 Committees and Taskforces of Council Policy and to connect new members and past members of the PABRT to support the transition between terms. June 4, 2023 Arbour Park, Ajax Pride Parade In partnership with City of Pickering, Town of Ajax, and Pride Durham PABRT participated in the parade to celebrate and demonstrate allyship with 2SLGBTQIA+ communities. - 60 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 4 2023 Year End Report and 2024 Work Plan Date & Location Event Description July 1, 2023 Esplanade Park, Pickering Canada Day In partnership with City of Pickering PABRT featured among community booths and hosted engagement activities July 15 and July 22, 2023 Chestnut Hill Developments Recreation Complex, Pickering Equity, Diversity & Inclusion Strategy Community Working Group – In-person workshops In partnership with City of Pickering PABRT represented within the EDI Strategy Community Working Group to inform the City’s EDI Strategy August 1, 2023 Audley Recreation Centre, Ajax Emancipation Day Celebration In partnership with Region of Durham & municipalities PABRT featured among community booths and hosted engagement activities August 31, 2023 Esplanade Park, Pickering Community BBQ – in celebration of International Day for People of African Descent In partnership with City of Pickering, Pickering Public Library, Anti-Black Racism Working Group (ABRWG) PABRT hosted a community BBQ for all community members to learn about the International Day for People of African Descent and connect community members to Black-led service organizations and anti- racism community groups. September 7, 2023 Audley Recreation Centre, Ajax Community Networking Dinner In partnership with Region of Durham, City of Pickering A community dinner to welcome and connect newcomers to Canada, including refugees and asylum seekers - 61 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 5 2023 Year End Report and 2024 Work Plan Date & Location Event Description September 27, 2023 Chestnut Hill Developments Recreation Complex, Pickering Community Workshop Facilitated by former PABRT member, Zhora Adatia, on addressing anti-Black racism in the community October 5, 2023 Release of Joint Statement Release of joint statement in response to anti-Black racism in Pickering October 26, 2023 Pickering Public Library, Pickering Participation in City of Pickering Lunch & Learn on Black History in Canada PABRT members joined City of Pickering and Pickering Public Library staff to engage in learning on Black History in Canada. November 24-26, 2023 Chestnut Hill Developments Recreation Complex, Pickering Winter Nights, City Lights – 2nd Annual Black Joy Holiday Market In partnership with City of Pickering, Durham Family & Cultural Centre PABRT partnered with DFCC to lead the Black Joy Holiday Market within the Winter Nights, City Lights festival, showcasing local Black-owned businesses December 11, 2023 Approval and adoption of revised Terms of Reference Revision of Terms of Reference based on subcommittee work from past and current PABRT members and community consultations - 62 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 6 2023 Year End Report and 2024 Work Plan Proposed Work Plan for 2024 Action Area Description Deliverables Consultation Strategic visioning around the anti-Black racism initiatives and impacts in the community • Community engagement and consultation with residents, organizations, and municipal leaders • Initiate final report with recommendations for Council to address anti-Black racism and anti- oppression Community partnerships Collaborations with community partners through events, meetings, and other initiatives • Nurture and develop new partnerships with City of Pickering, Region of Durham, Cultural Expressions, Durham Family Cultural Centre, Ifarada, Durham One and other municipalities and service organizations. • Development and implementation of signature events: Annual Community BBQ in celebration of the International Day for People of African Descent and Black Joy Holiday Market • Continued partnership in community events in support of Black History Month (Together We Rise, 17th Annual Black History Month Celebration), Emancipation Day and City of Pickering events (Artfest, Canada Day, Cultural Expressions) Marketing and promotions Supplies and materials to support and promote community engagements • Event signage, educational resources, and other promotional and printed materials • Event supplies for activations at community events and pop-up booths Per section 04.03 and 11.01 of the Committees and Taskforces of Council Policy (ADM 040), “taskforces must seek Council approval to hold an event and each request to Council must include the complete details of the event (e.g., budget, approximate number of staff required, month the event would be held in, and purpose of the event).” The policy also requires that the proposed event is in accordance with the Terms of Reference and mandate of the group. As such, relevant details for PABRT-led events noted under “Community Partnerships” are provided below: 2nd Annual Community BBQ for the International Day for People of African Descent Date: August 31, 2024 Location: Esplanade Park Budget allocation: $5,000.00 - 63 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 7 2023 Year End Report and 2024 Work Plan Description: The International Day for People of African Descent commemorates the adoption of the first declaration of the rights of people of African descent on August 31,1920, in New York. In celebration of this historic milestone, the PABRT in partnership with the City of Pickering will host a community gathering in Esplanade Park. The event will provide a platform for anti-Black racism community groups and Black-led service organizations to network and engage with community members around programs, service and other initiatives. It will also be used to advance PABRT’s strategic visioning initiative. 3rd Annual Black Joy Holiday Market Date: November 15-17, 2024 Location: Chestnut Hill Developments Recreation Complex Budget allocation: $5,000.00 Description: In collaboration with the Durham Family and Cultural Centre (DFCC), PABRT will host its third annual Black Joy Holiday Market as a holiday pop-up market that showcases local Black-owned businesses. Following last year’s success, the event will be integrated into the existing “Winter Nights, City Lights” community festival hosted by the City on November 15 to 16, 2024 (5:30 pm – 8:30 pm) and extended for one additional day on November 17, 2024 (11:00 am – 5:00 pm). This event will coincide with a holiday food basket drive coordinated by the DFCC to address food insecurity, alleviate financial hardship, and promote Black culture through the provision of culturally relevant items. The selection of the Afro-diasporic food basket recipients will be achieved by community nomination through the following networks: The Black Queens of Durham, Black Durham Region Support, Black Durham Community Support, Black Event Connections, Black Moms Connection, and Black Parents Connect Durham, identified on social media channels. Nominations will be collected and reviewed to ensure qualification and basket distribution will be done on a first-come, first-served basis to qualified families through pick up at the DFCC office or delivered by volunteers to families with limited access to transportation. City of Pickering staff from applicable departments support the events, in principle, subject to various event requirements being met by the PABRT during the event planning process. The requirements may include, but are not limited to, the following: • permit for rental facility (if applicable) • proof of liability insurance (if applicable) • rentals of event equipment and supplies • submission of site plan and emergency response plan • pre-registration that does not exceed capacity • adherence to the City’s Emergency Weather Standard Operating Procedure • hiring of site security and police officers to monitor event operations (if applicable) At this time, City staff are requesting Council authorization for the 2024 PABRT-led initiatives identified in this report. - 64 - CAO 02-24 March 25, 2024 Subject: Pickering Anti-Black Racism Taskforce Page 8 2023 Year End Report and 2024 Work Plan Attachments: None. Prepared By: Approved/Endorsed By: Jaclyn San Antonio Mark Guinto Senior Advisor, Equity, Diversity and Inclusion Division Head, Public Affairs, Corporate Communications JSA Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 65 - Pl(KERJNG Report to Council Report Number: CLK 01-24 Date: March 25, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Amendments to Procedure By-law 8019/23 -File: A-1440 Recommendation: 1.That Report CLK 01-24 regarding amendments to Procedure By-law 8019/23 bereceived; 2.That the draft By-law, included as Attachment 1 to CLK 01-24, to amend Procedure By-law 8019/23 be approved; and, 3.That the appropriate City of Pickering Officials be authorized to take such actions as arenecessary to give effect to the recommendations in this report. Executive Summary: The purpose of this report is to recommend amendments to the City’s Procedure By-law to provide flexibility as it pertains to electronic participation, the ability to respond to circumstances that may arise where the imminent safety, or overall well-being of Members, staff, and/or the public are at risk, and to ensure that all meeting attendees feel safe and welcome in the City’s meeting spaces. In addition to these changes, a housekeeping matter is also recommended to remove “Question Period” from Council Meeting agendas. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocating for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: There are no financial implications associated with this report. Discussion: The purpose of this report is to recommend amendments to the City’s Procedure By-law to provide flexibility as it pertains to electronic participation, the ability to respond to circumstances that may arise where the imminent safety, or overall well-being of Members, staff, and/or the public are at risk, and to ensure that all meeting attendees feel safe and welcome in the City’s meeting spaces. In addition to these changes, a housekeeping matter is also recommended to remove “Question Period” from Council Meeting agendas. The proposed changes are being recommended at this time due to the receipt of threatening communications to Members of Council and to address concerns expressed by the public regarding safety, security, and inclusivity when attending meetings in the Council Chambers. - 66 - CLK 01-24 March 25, 2024 Subject: Amendments to Procedure By-law 8019/23 Page 2 In an ongoing effort to provide for open and transparent decision-making, it is imperative that the City’s meeting spaces are safe and that any individual may attend a Committee or Council meeting without fear of intimidation. The proposed changes to the Procedure By-law will provide the necessary tools to give this effect. The current provisions of the Procedure By-law limit the electronic participation of Members of Council to specific reasons. The By-law also currently states that the Clerk may provide for electronic participation for all Members of Council should the appropriate meeting space with the required technology not be available. The current provisions restrict the ability to respond to safety concerns where it may be necessary to pivot to an electronic meeting format for the safety and well-being of all meeting attendees and so that the business of the City can continue without interruption. In recent weeks, the City has received communications that have been threatening in nature. Given the uncertainty of these messages, and their implications to the safety and well-being of Members of Council, staff and the public, it is recommended that the provisions of the Procedure By-law be amended to provide greater flexibility. Should a safety concern arise, under the proposed new provisions, the City Clerk, in consultation with the Chief Administrative Officer, Corporate Security Specialist, and the Mayor will determine if the meeting should be held electronically. If the determination to meet electronically is made prior to the publication of an agenda, the agenda will reflect that it is an electronic meeting so that all Members, staff, the public, and any other interested parties, are aware of where and how the meeting will be held. This will fulfill the City’s meeting notice obligations under the Municipal Act. On the rare occasion where a safety concern arises after the publication of a Committee or Council agenda, and there is a need to move to a fully electronic meeting format, a Service Disruption Notice will be issued to notify the public and all meeting participants. In addition to the proposed changes pertaining to electronic participation, an amendment is proposed to remove the ability for meeting attendees to record or take photographs of any individual, or any portion of a Committee or Council meeting. When the Procedure By-law was amended in June 2023, the restrictions that prohibited meeting attendees from recording any portion of the meeting were removed based on a scan of other municipalities. Since that time, the City has received feedback from meeting attendees that they feel intimidated by individuals recording the meeting due to the uncertainty of how the video footage may be used. The City currently livestreams all Committee and Council meetings, and the videos are posted on the City’s website after the meeting. Given the ability for anyone to access the meeting video, there is no need for an individual to record their own footage of any portion of the meeting. It is recommended that the Procedure By-law be amended to prohibit meeting attendees from recording or taking photos with the exception of City staff who may take photos or video of a presentation or other significant event at a Committee or Council meeting, if required. This change will address and alleviate public concerns so that they may attend a Committee or Council meeting without fear of being publicly recorded or photographed. The last proposed amendment is housekeeping in nature and proposes to remove “Question Period” from Council agendas. Question Period was a new provision that was added to the By-law in June 2023 and provided the ability for a member of the public, who was physically in - 67 - CLK 01-24 March 25, 2024 Subject: Amendments to Procedure By-law 8019/23 Page 3 attendance at the Council Meeting, to ask the Mayor a question pertaining to an item on the agenda. Since its inclusion in the City of Pickering’s Meeting Procedures, Question Period has not be used. It is therefore recommended that Question Period be removed from the By-law and any individual wishing to speak to a matter on the agenda would have the ability to do so by registering as a delegation. Staff are requesting that the proposed changes to the Procedure By-law be approved to provide more flexibility in the ability to hold electronic Committee/Council meetings, the ability to respond to circumstances where the imminent safety, or overall well-being of Members, staff, and/or the public may be at risk, and to ensure that all meeting attendees feel safe and welcome in the City’s meeting spaces. Attachment: 1. Draft By-law to Amend Procedure By-law 8019/23 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Susan Cassel Paul Bigioni City Clerk Director, Corporate Services & City Solicitor SC:sc Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 68 - Attachment 1 to Report CLK 01-24 The Corporation of the City of Pickering By-law No. 8092/24 Being a by-law to amend Procedure By-law 8019/23, being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of Meetings Whereas subsection 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, (the “Act”), provides that every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas Procedure By-law 8019/23 was enacted by Council on June 26, 2023, and amended through By-law 8049/23 on October 23, 2023; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.That Section 07.09 (c) and (d) of By-law 8019/23 be repealed and replaced with thefollowing: (c)Meeting attendees, with the exception of City staff, are not permitted to recordany portion of a Meeting and shall not take photos of any individual at a Meeting or any portion of the Meeting proceedings, unless they have been granted permission by a Two-Thirds majority vote of the Members present. (d)Should a Meeting attendee violate these Procedures, the Chair may ask that theindividual be removed from the Meeting. 2.That Section 09.04 of By-law 8019/23 be amended to add the following after “Act”: The Clerk may also provide for electronic participation for all Members of Council should circumstances arise where the imminent safety, or overall well-being of Members, staff,and/or the pubic may be in question. Such a determination shall be made incoordination with the Chief Administrative Officer, Corporate Security Specialist, and theMayor. 3.That Section 11.01 (g) of By-law 8019/23 be repealed and the remaining sections renumbered accordingly. 4.That Section 14 of By-law 8019/23 be repealed in its entirety and the remaining sectionsrenumbered accordingly. - 69 - By-law No. 8092/24 Page 2 By-law passed this 25th day of March, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 70 - Report to Council Report Number: FIN 05-24 Date: March 25, 2024 From: Stan Karwowski Director, Finance & Treasurer Subject: Statement of the Treasurer Respecting 2023 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees File: F-1000-001 Recommendation: It is recommended that Report FIN 05-24 regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2023 be received for information. Executive Summary: The purpose of this report is to be compliant with Section 284(1) of the Municipal Act 2001 (the “Act”) which states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the “Statement”) of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key to Deliver on Good Governance – Open & Transparency. Financial Implications: This report contains no new financial implications as the expenditures were provided for in the 2023 Current Budget approved by Council. Discussion: The purpose of this report is to be compliant with Section 284(1) of the Municipal Act 2001 (the “Act”) which states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the “Statement”) of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Over the past few years, the Statement has evolved to include various categories of expenditures that have been interpreted to be required under the Act and/or financial reporting requirements of the Province of Ontario and professional accounting bodies. - 71 - Report FIN 05-24 March 25, 2024 Subject: Statement of the Treasurer Respecting 2023 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees The Statement also includes expenses paid on behalf of Members of Council or Committee appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a Councillor’s benefit are accounted for. The Statement excludes expenditures that are corporate in nature, for example, Council receptions, Committee meeting expenses and City Hall administration and overhead expenses. Remuneration and expenses paid by Elexicon Corporation to Pickering Council appointees to the Elexicon Board have been included in the Statement. The Act stipulates that any body to which a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year, and this information must be included in the Statement. Attachments: 1. Members of Council, 2023 Remuneration and Expenses 2. Members of Council, Detailed Breakdown of 2023 Expenses 3. Council Appointees, 2023 Remuneration and Expenses Paid by Elexicon Corporation 4. Council Appointees, 2023 Remuneration and Expenses Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Julie S. Robertson Stan Karwowski Senior Financial Analyst Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 72 - Attachment 1 to Report FIN 05-24 Statement of Treasurer Members of Council 2023 Remuneration and Expenses Remuneration (1)Per Diems (2)Benefits (3)Expenses (4)Travel Total Current Capital(5) ($)($)($)($)($)($)($) Mayor K. Ashe Councillors 120,703 - 31,287 21,479 19,182 192,651 662 120,703 - 31,287 21,479 19,182 192,651 662 M. Brenner 50,293 5,029 16,983 7,417 12,000 91,722 - S. Butt 50,293 5,029 20,765 19,200 12,216 107,503 2,712 L. Cook 50,293 5,029 20,646 4,643 12,000 92,611 582 M. Nagy D. Pickles 50,293 50,293 5,029 5,029 15,648 20,765 16,941 16,546 12,345 12,000 100,256 104,633 152 - L. Robinson 39,778 4,265 18,142 15,919 12,000 90,104 977 291,243 29,410 112,949 80,666 72,561 586,829 4,423 Notes to Members of Council: (1)Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, 48/15, 299/17, 48/19, 240/20, 546/21, 160/23 Council Compensation Policy ADM 190 and Municipal Act, 2001 Section 283 Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region. In accordance with the Integrity Commissioner's Report recommendations, Resolutions 263/23 and 292/23 resulted in the suspension of 6 pay periods for Councillor Robinson. (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3)Benefits include RRSP/TFSA contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. (4) See detailed breakdown of expenses on Attachment 2. (5) Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $15,000 is provided per term, and these funds can only be spent during the first 40 months of office following a general election. - 73 - Attachment 2 to Report FIN 05-24 Statement of Treasurer Members of Council Detailed Breakdown of 2023 Expenses Meals, Recpt, Cellular Newsletter/Corporate Prom & Sp Office Total Conferences Phones Internet (1)Postage Initiatives Events Supplies Expenses ($)($)($)($)($)($)($)($) Mayor K.Ashe Councillors 3,320 1,984 718 - 9,794 5,663 - 21,479 3,320 1,984 718 - 9,794 5,663 - 21,479 M. Brenner - 1,812 1,391 3,557 - 275 382 7,417 S.Butt 2,831 984 1,057 7,184 6,725 275 144 19,200 L. Cook - 253 427 3,791 - 150 22 4,643 M.Nagy D.Pickles 4,362 - 1,292 492 971 855 6,869 7,279 3,293 7,519 154 275 - 126 16,941 16,546 L. Robinson - 1,235 999 13,271 --414 15,919 7,193 6,068 5,700 41,951 17,537 1,129 1,088 80,666 (1)Councillors - internet charges provided under Council Compensation Policy ADM 190. - 74 - Attachment 3 to Report FIN 05-24 Statement of Treasurer Council Appointees 2023 Remuneration and Expenses Paid by Elexicon Corporation Remuneration Expenses (4) Total $ $ $ Elexicon Corporation (1) Board of Directors D. Pickles (2,3) 20,466 - 20,466 Notes to Elexicon Corporation and Board of Directors: (1) The above information was provided by the Corporate Governance Administrator, Elexicon Corporation. (2) Appointed by Kevin Ashe, Mayor, City of Pickering as duly appointed designate effective January 1, 2023. (3) Remuneration and expenses are paid by Elexicon Corporation as may be established by the Board of Directors. (4) Expenses include conferences, meals and mileage. - 75 - Attachment 4 to Report FIN 05-24 Statement of Treasurer Council Appointees 2023 Remuneration and Expenses Remuneration Expenses (1) Total $ $ $ Accessibility Advisory Committee (2,5,9) Councillor Brenner (16) - - - Councillor Nagy (16) - - - D. Currie (11) - - - S. Fatima (11) - - - B. Ferguson (11) - - - A. Khan (11) - - - T. Lyle-Gravlev (11, 27) - - - P. Milton (11, 28) - - - R. Rizvi (11) - - - C. Rudberg-Chin (11) - - - M. Shackleton (21) - - - S. Snyders (11) - - - K. Sullivan (21) - - - M. Thorpe-Ross (11) - - - - - - Animal Services Appeal Committee (2) Councillor Butt (12) - - - S. Frost (11) - - - T. Yan (11) - - - - - - Committee of Adjustment (2,5) T. Copeland (11, 25) - - - O. Ha-Redeye (11) 1,820 374 2,194 D. Rundle (11) 1,690 119 1,809 S. Sood Joshi (17) 1,260 226 1,486 R. Van Andel (11) 1,680 - 1,680 S. Wiley (11) 1,760 88 1,848 8,210 807 9,017 Community Safety & Well-Being Advisory Committee (5,6,7) Councillor Butt (19) - - - Councillor Robinson (16, 26) - - - L. Appelbohm (18) - - - C. Bamford (18) - - - K. Hamilton (18) - - - M. Kenworthy (18) - - - J. Larendowicz (18) - - - D. Magagna (18) - - - A. Muhammad (18) - - - P. Patel (18) - - - C. Paxton (18) - - - A. Rizvi (18) - - - - - - - 76 - Remuneration Expenses (1) Total $ $ $ Cultural Advisory Committee (2,3,5) Councillor Nagy (15) - - - S. Almeida-Schroen (10) - - - R. Coelho (10) - - - L. Coulter (10, 23) - - - D. Davis (10) - - - J. Elliot (10) - - - Z. Kazi (10) - - - M. McFarland (10) - - - A. Mujeeb (10) - - - A. Palmer (13) - - - D. Thompson (10) - - - - - - Heritage Pickering Advisory Committee (2) R. Anderson (11) - - - A. Bhadra (11) - - - N. Brewster (11) - - - C. Doody-Hamilton (11) - - - L. Jeffrey (11) - - - S. Monaghan (11) - - - R. Smiles (11) - - - A. Sohel (11, 24) - - - J. White (11) - - - - - - Livestock Valuer (2) J. Laider (11) - 91 91 - 91 91 Pickering Anti-Black Racism Taskforce (4) C. Canzius (14, 22) 360 - 360 D. David (14, 22) 460 - 460 D. Dill (14, 22) 385 - 385 Z. Donaldson (14, 22) - - - A. Fraser (14, 22) 475 - 475 E. Gittens (29) 130 - 130 O. Grignon (14, 22) 1,000 - 1,000 K. Hanson (14, 22) 485 - 485 B. Loiseau (14, 22) 325 - 325 K. Lopez (29) 195 - 195 P. Martin (14, 22) 260 - 260 S. Mascoll (14, 22) 810 - 810 K. Petrolo (14, 22) 310 - 310 C. Russell (14, 22) - - - V. Shaw (14, 22) 425 - 425 K. Smith (14, 28) - - - 5,620 - 5,620 - 77 - Remuneration Expenses (1) Total $ $ $ Pickering Public Library Board (2,5) Councillor Brenner (12) - - - Councillor Butt (16) - - - Councillor Cook (12) - - - K. Danylak (11) - - - B. Kenworthy (11) - 186 186 A. Maginley (11) - 147 147 F. Mahjabeen (11) - - - A. Mir (11) - 186 186 D. Sharma (11) - 45 45 S. Sheehy (11) - 45 45 K. Smuk (11) - - - - 609 609 Property Review Committee (2,5) Councillor Butt (16) J. Ali (11) - - - G. Fernandes (11) - - - I. Joseph (11) - - - M. Naeem (11) - - - S. Upadhyayula (11) - - - - - - Vehicle For Hire Committee (2,6) Councillor Brenner (12) - - - S. Brown (18) - - - - - - Waterfront Visionary Advisory Committee (5,6,8) Councillor Brenner (16) - - - Councillor Nagy (16) - - - Gord MacPherson (18) - - - Adam McGean (18) - - - Amanda Small (18) - - - Kelly Stott (20) - - - Lynn Tidd (20) - - - - - - - 78 - Statement of Treasurer Council Appointees 2023 Remuneration and Expenses Notes to Council Appointees: All payments are authorized under Council’s adoption of the 2023 Current Budget. (1) Expenses include conferences, travel, and meeting expenses (2) Authority: By-law 7977/22 Municipal Act, 2001 Section 283 (3) Authority: By-law 7988/23 Municipal Act, 2001 Section 283 (4) Authority: By-law 8007/23 Municipal Act, 2001 Section 283 (5) Authority: By-law 8010/23 Municipal Act, 2001 Section 283 (6) Authority: By-law 8018/23 Municipal Act, 2001 Section 283 (7) Authority: By-law 8029/23 Municipal Act, 2001 Section 283 (8) Authority: By-law 8047/23 Municipal Act, 2001 Section 283 (9) Authority: By-law 8051/23 Municipal Act, 2001 Section 283 (10) Resolution #03/22, Council appointee for a term to expire on November 14, 2024 (11) Resolution #03/22, Council appointee for a term to expire on November 14, 2026 (12) Resolution #17/22, Council appointee for a term to expire on November 14, 2026 (13) Resolution #61/23, Council appointee for a term to expire on November 14, 2024 (14) Resolution #147/23, Council appointee for a term to expire on February 28, 2027 (15) Resolution #152/23, Council appointee for a term to expire on November 14, 2024 (16) Resolution #152/23, Council appointee for a term to expire on November 14, 2026 (17) Resolution #180/23, Council appointee for a term to expire on November 14, 2026 - 79 - Statement of Treasurer Council Appointees 2023 Remuneration and Expenses (18) Resolution #211/23, Council appointee for a term to expire on November 14, 2026 (19) Resolution #234/23, Council appointee for a term to expire on November 14, 2026 (20) Resolution #284/23, Council appointee for a term to expire on November 14, 2026 (21) Resolution #312/23, Council appointee for a term to expire on November 14, 2026 (22) Resolution #366/23, Council appointee term amended to expire on November 14, 2026 (23) Resigned December, 2022 (24) Resigned January, 2022 (25) Resigned March, 2023 (26) Resigned June, 2023 (27) Resigned September, 2023 (28) Resigned October, 2023 (29) Resolution #828/22, Council appointee for a term to expire February 28, 2023. - 80 - Report to Council Report Number: FIR 02-24 Date: March 25, 2024 From: Stephen Boyd Fire Chief Subject: Extension of NextGen Communications Interoperability and Radio System User Agreement to Additional Users (Elexicon Energy) -File: A-1440-001-24 Recommendation: 1.That the Mayor and City Clerk be authorized to execute the Adhesion Agreement adding Elexicon Energy Inc. as a party to the NextGen Communications Interoperability and Radio System Use Agreement, as set out in Attachment 1 of Report FIR 02-24, subject to minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; 2.That the Fire Chief be authorized to execute this agreement and future agreements adding new parties to the NextGen Communications Interoperability and Radio System Use Agreement on terms satisfactory to the Fire Chief and the Director, Corporate Services & City Solicitor; and 3.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Executive Summary: The purpose of this report is to seek Council approval for the addition of Elexicon Energy as a user group on the Durham NextGen Radio network. The radio network has been operational since 2014 and currently serves users from Durham Regional Police, Municipal Fire Services, Ontario Power Generation, and Durham College. The addition of Elexicon Energy will result in enhanced lines of communication with its regional and municipal stakeholders during power outages and other regional emergencies. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthen Existing and Building New Partnerships. Financial Implications: There are no financial impacts that result from adopting the recommendations in this report. Discussion: The purpose of this report is to seek Council approval for the addition of Elexicon Energy as a user group on the Durham NextGen Radio network. - 81 - FIR 02-24 March 25, 2024 Subject: Extension of NextGen Communications Interoperability Page 2 and Radio System User Agreement to Additional Users (Elexicon Energy) The NextGen Communications Interoperability and Radio System Use Agreement came into effect in 2014 to govern the use and cost sharing for the newly purchased P-25 digital radio network (NextGen). Initial Partners for the radio system included Durham Regional Police Services, 7 municipal fire services along with select municipal operations divisions. The system is owned and operated by The Region of Durham and costs are shared by municipalities and the region based on the number of radios they have operating on the system. Since its inception, additional partners have been added to the system (Ontario Power Generation 2018, and Durham College in 2019). Recently, Elexicon Energy expressed an interest in becoming a user of the system as their current radio system was reaching end of life. The addition of Elexicon as a user does not compromise the operation or efficiency of the radio network. Furthermore, it provides operational cost savings to all current users of the system, as well as enhanced communication channels with regional and municipal stakeholders during power outages and other municipal and regional emergencies. Attachments: 1. NextGen Adhesion Agreement – Elexicon Prepared/Approved/Endorsed By: Original Signed By Stephen Boyd Fire Chief SB:jm Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 82 - Attachment 1 to Report FIR 02-24 COMMUNICATIONS INTEROPERABILITY AND RADIO SYSTEM USE ADHESION AGREEMENT FOR GOOD AND VALUABLE CONSIDERATION, the receipt and sufficiency of which are hereby acknowledged, the undersigned parties hereby covenant and agree with all other parties to the Communications Interoperability and Radio System Use Agreement (hereinafter referred to as the "Interoperability Agreement"), as follows: 1.e The undersigned for each party signing below has full power and authority to bindethat party and to enter into this Agreement.e 2.e The undersigned, Elexicon Energy Inc. ("Elexicon"), hereby covenants and agreeseto comply with all applicable provisions of the Interoperability Agreement as fully as ifeElexicon had originally been named a party thereto, with the exception that Elexiconeshall not be responsible and shall have no liability whatsoever under the InteroperabilityeAgreement for events or circumstances arising prior to Elexicon becoming a party to theeInteroperability Agreement pursuant to this Adhesion Agreement.e 3.e The undersigned parties understand and agree that the Interoperability Agreementeshall be amended to reflect the fact that Elexicon has become a party to theeInteroperability Agreement and will be a non-voting member of the STEERINGeCOMMITTEE, and in particular the applicable Appendices attached to theeInteroperability Agreement will be deemed to be amended to reflect the addition ofeElexicon.e 4.e This Agreement shall enure to the benefit of all parties to this Agreement and beebinding upon the undersigned, its administrators, successors and assigns.e 5.e This Adhesion Agreement may be executed in one or more counterparts, andedelivery by PDF, e-mail or other equivalent electronic means, all of which, takenetogether, shall be one and the same instrument.e IN WITNESS WHEREOF, the undersigned parties have duly executed and delivered this Adhesion Agreement. This Adhesion Agreement becomes effective on the date of the last signature affixed below. ELEXICON ENERGY INC. Lincoln Frost-Hunt Vice President Digital and Innovation n ueDate Signed :__J_ae_e_a_rye2_4_th_,_2_0_2_4 __ Date Signed: ___________.:...._ Page 1 of 3 - 83 - February 22, 2024February 22, 2024 - 84 - - 85 - Report to Council Report Number: PLN 10-24 Date: March 25, 2024 From: Kyle Bentley Director, City Development & CBO Subject: 301 Kingston Road -Part IV Designation of 301 Kingston Road -File: A-3300-084 Recommendation: 1.That appropriate City of Pickering officials be given authority to take the necessary actions to designate 301 Kingston Road (known historically as the Toynevale Farm) under Section 29, Part IV of the Ontario Heritage Act, and include the property on the City of Pickering Municipal Heritage Register. 2.That staff be authorized to take the appropriate actions to require the property owner to apply for, and obtain, the necessary building permits and heritage alteration permits to secure and stabilize the building at 301 Kingston Road, and to reinstate the missing elements of the structure to bring the building into compliance with the minimum requirements of the Ontario Building Code. Executive Summary: The purpose of this report is to obtain Council’s approval to proceed with the Part IV designation of 301 Kingston Road (see Location Map, Attachment 1), under Section 29 of the Ontario Heritage Act. At the meeting held on November 22, 2023, the Heritage Pickering Advisory Committee (HPAC) passed a motion recommending that City Council designate 301 Kingston Road under Part IV of the Ontario Heritage Act and to serve the property owner with a Notice of Intention to Designate. At the January 8, 2024, Executive Committee meeting, City staff recommended the Part IV designation of 301 Kingston Road, as set out in Report PLN 01-24. At the request of the property owner (whose legal representative delegated at this meeting), the Committee deferred its decision to designate 301 Kingston Road until further evaluations were completed. On February 6, 2024, the property owner submitted a Heritage Impact Assessment (HIA) and a Condition Assessment. The property owner also submitted a demolition permit application on the same day, thereby starting the 60-day timeline for Council to either permit the demolition of the structure or to proceed with designation under Part IV, Section 29 of the Ontario Heritage Act. The 60-day timeline imposed on City staff by the property owner did not allow for sufficient time for meaningful collaboration with the owner and his consultants. Additionally, the owner was unavailable for a period of time, which delayed staff access to the property, resulting in further delays for the City’s consultant (WSP Canada Inc.) to complete the technical peer review of the Condition Assessment letter. - 86 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 2 Based on their site visit and a review of available information, WSP Canada Inc. (WSP) is not in agreement with the findings of the Condition Assessment Letter provided by Clark Engineering, which stated the building was structurally unsound and should therefore be demolished. WSP determined that, while the ground-floor structure was recently found to be in poor condition, the remainder of the structure is overall in good to fair condition and may be salvaged and re-used. Upon reviewing the results of the site visit archival research, and the application of Ontario Regulation 9/06, staff considers the property at 301 Kingston Road to be worthy of designation under Part IV of the Ontario Heritage Act. The property was found to meet four of the nine criteria for its retained physical value, associative value, contextual value, and for its value as a landmark in the community. Based on a review of the HIA and WSP’s technical peer review of the Condition Assessment Letter, staff recommend that the property be designated under Section 29, Part IV of the Ontario Heritage Act, and that the owner obtain the required building and heritage permits to secure and stabilize the building at 301 Kingston Road, and continue to work with staff to rebuild the existing building to its pre-2021 condition. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Champion Economic Leadership and Innovation; Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthen Existing & Build New Partnerships. Financial Implications: No direct financial implications for the City are associated with the recommended action to designate the subject property. Discussion: The purpose of this report is to obtain Council’s approval to designate 301 Kingston Road under Part IV of the Ontario Heritage Act, and for staff to take the appropriate steps to require the owner to apply for, and obtain, the appropriate building and heritage permits to secure and stabilize the existing heritage structure with the intent to reinstate the building to its pre-2021 condition. 1. Council Direction On January 8, 2024, the Executive Committee considered staff recommendation Report PLN 01-24 to seek the Part IV designation of the property at 301 Kingston Road. Upon considering the delegation of Iain T. Donnell (legal representative for the property owner), Report PLN 01-24 was referred back to staff to allow further City engagement with the Heritage Pickering Advisory Committee, the property owner, and Donnell Law Group, regarding the designation of 301 Kingston Road under Section 29, Part IV of the Ontario Heritage Act. A brief discussion ensued between Members of Council and Mr. Donnell, where assurance was provided by Mr. Donnell that the property would be left in a safe state with no further destruction or damage to the site until the item was brought back to Committee. Staff were directed to report back to Council no later than the second quarter of 2024. - 87 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 3 2.The building retains Cultural Heritage Value or Interest The subject property at 301 Kingston Road is valued as a rare example of a Georgian house in the City of Pickering, dating to the mid-1800s. Although altered, the house retains its physical attributes, including its scale, massing, and orientation towards Kingston Road, and is the only surviving two-storey Georgian house in the City of Pickering. The timber-frame construction of the house is unique in the City, with only two known examples surviving. The property is historically linked to its surroundings for its associations with the Rouge Hill Community, and is one of the few remaining buildings from the early settlement of the community. The property is directly linked to George Toyne Jr., who was a prominent Rouge Hill citizen, active in raising funds for the Victory Loan campaign, an original member of the Rouge Hill School Board, a Warden of St. Paul’s Anglican Church, and a Past Master of the Doric Lodge. The subject property at 301 Kingston Road is an integral component of the Kingston Road and Altona Road streetscape and is considered a landmark building (Photographs 1-3). Photograph 1: East and north elevations of 301 Kingston Road in 2019 (Branch Architecture 2019) Photograph 3: East and north elevations of 301 Kingston Road in 2024 (LHC 2024) - 88 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 4 Photograph 3: View of interior roof structure showing original timber frame construction (WSP 2024) 3. The owner has submitted a Demolition Permit application Under the Ontario Heritage Act, an owner of a property (that is listed on a Municipal Heritage Register) must give Council 60 days notice in writing prior to the removal or demolition of a building. On February 6, 2024 (two weeks after Council ratified its decision to refer this matter back to staff), the owner submitted a demolition permit application to demolish the structure at 301 Kingston Road. Staff considered this permit application to be complete. The owner’s submission of the demolition permit application triggered a 60-day countdown for Council to either permit the demolition of the building or to initiate designation under Part IV, Section 29 of the Ontario Heritage Act. The City must make this decision by April 6, 2024. 4. An updated Condition Assessment Letter has been submitted At the same time the demolition permit application was submitted to the City, the property owner submitted a Condition Assessment of the building at 301 Kingston Road (see Condition Assessment Letter, Attachment 2), prepared by Clark Engineering and dated January 30, 2024. Clark Engineering made the following observations: • The building is structurally unsafe and poses a safety risk to occupants and persons near the building. Remedial action to either demolish or stabilize the building should be taken as soon as practical. • While it is possible to repair the building structure, this option is commercially unreasonable, especially given that only approximately half of the existing building could be salvaged. There is, therefore, very little value to be gained by the substantially increased cost of repair as compared to the construction of a new building. - 89 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 5 Given their rationale, it is the consultant's opinion that the building should be demolished. The report provided a Class 5 (Rough Order of Magnitude) estimate for the approximate costs that might be incurred for the demolition of the structure, the repair of the structure and the replacement of the structure. Table 1 below summarizes these costs. Work Demolition Only Repair Structure New Replacement Structure Demolition $50,000 $80,000 $50,000 Stabilize structure (sheathing, connections, etc.) -- $170,000 -- Foundation construction/repair -- $130,000 $50,000 Framing construction/repair -- $350,000 $100,000 Install systems and finishes -- $420,000 $370,000 Total (per square feet) $50,000 ($25) $1,150,000 ($555) $570,000 ($275) 5. WSP has been retained to undertake a technical peer review of the Condition Assessment letter on behalf of the City On February 20, 2024, the City retained WSP to complete a technical peer review of the Condition Assessment letter and to conduct a Conditions Assessment for the building at 301 Kingston Road. WSP suggested the site visit be completed on February 26, February 28, or February 29. However, the property owner was not available. Permission to enter the property was granted on March 1, and the site visit took place on March 6, 2024. WSP’s Miki Brzakovic, a Structural Engineer with experience assessing heritage structures, determined that the ground-floor structure, joists, decking, and beams are in poor condition and need replacement. However, the remainder of the structure is, overall, in good to fair condition and may be salvaged and re-used, the remaining building is assumed to be in sound condition, with no evidence of structural damage or distress. To stabilize the building, WSP recommended that the missing parts of the structure must be reinstated to bring the remainder of the structure in compliance with the minimum requirements of the Ontario Building Code (see Condition Assessment, Attachment 3). - 90 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 6 6. The Owner submitted a Documentation and Commemoration Report and a Heritage Impact Assessment (HIA) LHC, Heritage Planning and Archaeology (LHC) prepared a Documentation and Commemoration Report for the property in April 2022 and an HIA in 2024 (see HIA, Attachment 4). Both reports included an evaluation of the property using Ontario Regulation 9/06 to determine if it retained Cultural Heritage Value or Interest. Despite the extensive alterations to the building, the Documentation and Commemoration Report, completed in 2022, found the subject property met two of the nine criteria, and therefore retained heritage value. The property was found to have connections to the mid-nineteenth century development of Rouge Hill and was found to be a landmark building. The report also noted the following remaining heritage attributes: • the form, scale, and massing of the residence, and its medium-pitched side-gable roof with returns • its location, orientation, and setback The report also recommended several mitigation measures in the event the structure is demolished. The HIA, completed in 2024 by LHC, determined the property now met only one of the nine criteria, and recommended it was not a candidate for designation. However, Section 10.1 of the submitted HIA report noted the property exhibits Cultural Heritage Value or Interest, and as such, City of Pickering Official Plan policies require and encourage conservation. The HIA broadly identified and outlined constraints, and assessed the potential impacts related to the building at 301 Kingston Road. LHC was inconsistent in its evaluation of the property using Ontario Regulation 9/06 to determine if it retained Cultural Heritage Value or Interest. Lastly, the report determined the proposed demolition of the building at 301 Kingston Road will result in the removal of the cultural heritage resource and the loss of all heritage attributes. To mitigate the impacts of the proposed demolition, documentation, salvage (as appropriate) and commemoration were determined to be the preferred alternative for the structure at 301 Kingston Road. The HIA noted that demolition will result in the loss of the cultural heritage resource and its heritage attributes. LHC recommended the Documentation and Salvage Report be prepared to incorporate the additional research and evaluation undertaken as part of HIA and to further develop the commemoration plan for the Property. 7. Staff’s review of the Documentation and Commemoration Plan and Heritage Impact Assessment City staff completed a thorough review of the Documentation and Commemoration Plan submitted by LHC in 2022 and the HIA, submitted by LHC in February 2024. City staff does not concur with the findings of the Ontario Regulation 9/06 evaluation completed - 91 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 7 for the Documentation and Commemoration Plan or the HIA. Attachment 5 provides the Ontario Regulation 9/06 evaluation as completed by LHC in 2022 and 2024, along with an Ontario Regulation 9/06 evaluation completed by qualified heritage staff. Based on the evaluation completed by staff, the property was found to meet four of the nine criteria, therefore making the property eligible for designation based on the Provincial Criteria for Determining Cultural Heritage Value or Interest. The property was found to retain physical value, associative value, and contextual value for the following reasons: • the building is the only remaining two-storey Georgian house, and one of six Georgian or Georgian-inspired houses remaining in the City of Pickering • the building retains physical value through its style, massing, and form, including its end gable roof with return eaves, two-storey height, and rectangular plan • the use of timber framing is considered rare in a residential structure • the subject property is directly associated with the development of the Rouge Hill community in the mid-nineteenth century • the subject property is associated with the Rouge Hill post office and postmasters • a local road south of the subject property, Toynevale Road, was given its name due to the association with George Toyne, further indicating his significance to the community • as the earliest surviving building from the settlement of the area, the property, formerly known as Toynevale is historically linked to the settlement of Rouge Hill • the subject property remains an integral part of the streetscape at Kingston and Altona Road and is considered a landmark 8. Heritage Pickering Advisory Committee (HPAC) On November 22, 2023, the HPAC passed a motion recommending that 301 Kingston Road be designated under Part IV, Section 29 of the Ontario Heritage Act. Accordingly, the HPAC recommended City Council be requested to proceed with the designation. As noted earlier in this report, the owner has submitted a formal demolition permit application. The Ontario Heritage Act requires municipal Council to consult with their Heritage Advisory Committee before considering the demolition or removal of property that is on the City’s Municipal Heritage Register. Given the 60-day timeline for Council to consider the demolition permit application, as of this writing, the Heritage Pickering Advisory Committee will convene a Special Meeting on Tuesday, March 19, 2024, to review the findings of the Conditions Assessment Letter, the updated HIA, and WSP’s Technical Peer Review and Condition Assessment. This meeting is also required to determine if HPAC remains in favour of the Part IV designation of the structure under Section 29 of the Ontario Heritage Act, based on the new information submitted by the property owner and the City’s consultant. - 92 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 8 9. Conclusion The Part IV or Part V designation of a property under the Ontario Heritage Act gives Council the power to prevent the demolition of a building or structure on a heritage property. The owner of a designated property must obtain written consent from Council before the demolition of a building on a heritage property. Additionally, owners of properties designated under Part IV of the Ontario Heritage Act require a Heritage Permit for most alterations, the construction of new buildings, and hard landscaping. The subject property is valued as a rare example of a Georgian house in the City of Pickering, dating to the mid-1800s. Although altered, the house retains its physical attributes including its scale, massing, and orientation towards Kingston Road, and is the only surviving two-storey Georgian house in the City of Pickering. The timber-frame construction of the house is unique in the City, with only two known examples surviving. The property is historically linked to its surroundings for its associations with the Rouge Hill Community and is one of the few remaining buildings from the early settlement of the community. The property is directly linked to George Toyne Jr. who was a prominent Rouge Hill citizen, active in raising funds for the Victory Loan campaign, an original member of the Rouge Hill School Board, a Warden of St. Paul’s Anglican Church, and a Past Master of the Doric Lodge. The subject property remains an integral component of the Kingston Road and Altona Road streetscape and is considered a landmark building. WSP has peer reviewed the submitted Conditions Letter and staff have reviewed the updated HIA. Based on their review, WSP is not in agreement with the findings of the Condition Assessment Letter provided by Clark Engineering, which stated the building was structurally unsound and should therefore be demolished. Based on the site visit completed on March 6, 2024, it is WSP’s opinion that the ground-floor structure, joists, decking, and beams are in poor condition and need replacement. However, the remainder of the structure is, overall, in good to fair condition and may be salvaged and re-used; no evidence of structural damage or distress was identified. Based on the results of the site visit and previous reporting submitted by the property owner, staff considers the property at 301 Kingston Road worthy of designation under Part IV of the Ontario Heritage Act. Through the application of Ontario Regulation 9/06, the property was found to meet four of the nine criteria for its retained physical value, associative value, contextual value, and value as a landmark building. To ensure its conservation, and to enable the City to provide resources to the owner through the heritage permitting process, City staff recommend proceeding with serving a Notice of Intention to Designate on the subject property. It is recommended that Council designate 301 Kingston Road under Section 29, Part IV of the Ontario Heritage Act. - 93 - PLN 10-24 March 25, 2024 Subject: 301 Kingston Road Page 9 Attachments: 1.Location Map, 301 Kingston Road 2.Condition Assessment Letter, prepared by Clarke Engineering, January 30, 2024 3.Condition Assessment, prepared by WSP Canada Inc., March 18, 2024 4.Heritage Impact Assessment: 301 Kingston Road, prepared by LHC Inc., January 31, 2024 5.Table 2: Ontario Regulation 9/06 completed by LHC in 2022, and 2024 and by the City of Pickering in 2024 Prepared By: Original Signed By Emily Game, BA, CAHP Senior Planner, Heritage Original Signed By Nilesh Surti, MCIP, RPP Division Head, Development Review & Urban Design Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO EG:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 94 - Ro ugemountDrive Fawndale Road Valley Gate Alt o n a R o a d Le k a n i C o u r t Toynevale Road Wi n e t t e R o a d Pin e Rid g e R o a d Rouge Hill Court D a l e w o o d D r i v e K i n g s t o n R o a d Brookridge Gate Highway 4 0 1 Ly t t o n C o u r t Ri v e r v i e w C r e s c e n t 1:4,000 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; City DevelopmentDepartment Location MapFile:Property Description:A-3300-076 THIS IS NOT A PLAN OF SURVEY. Date: Nov. 20, 2019 ¯ E Pt Lot 32, B.F.C. Range 3 SubjectLands L:\PLANNING\01-MapFiles\Other\CityDevelopment\Heritage\301KingstonRd_LocationMap.mxd (301 Kingston Road) City of Toronto Attachment 1 to Report PLN 10-24 - 95 - Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. 8924457 Canada Limited o/a Clarke Engineering 180 Station Street, Unit 33 Ajax, Ontario L1S 1R9 www.ClarkeEngineering.ca 416-220-7550 January 30, 2024 Ed Saki Energy Centre Inc. 420-3583 Sheppard Avenue East Toronto, ON M1T 3K8 Dear Mr. Saki, Re: 301 Kingston Road, Pickering, Ontario At your request, I attended at the above-captioned address on December 7, 2023 for the purpose of assessing the condition of the building present there. This report outlines my observations and conclusions. 1. Background 1.1. I understand that the two-storey structure that is currently present is an older structure and was most recently used as a doctor’s office. Subsequently, the exterior aluminum siding and interior drywall were removed to expose the underlying structure to determine the extent of structural decay that was observed by the property owner. The building is currently unoccupied. 1.2. For the purposes of this report, Kingston Road is considered to be at the north side of the property. 2.Documents Reviewed 2.1. The following document was provided to me and was reviewed for general background information. •Structural Report, Rev. 1, prepared by Tacoma Engineers, dated December 20, 2021. 2.2. No drawings or plans were provided to me. Attachment 2 to Report PLN 10-24 - 96 - 301 Kingston Road, Pickering, Ontario 2 3. General Observations 3.1. The building is a two-storey wood-frame structure with a footprint of approximately 1,035 ft2. 3.2. As seen from the basement, the foundation includes concrete masonry units (“CMU”). It is my understanding that the foundations also include rubble or fieldstone portions. Support for the first-floor framing also included wood, steel, and CMU columns. 3.3. The floor framing includes dimensional lumber joists and plank subfloor at both levels. 3.4. The exterior wall structure consists of heavy timber framing supporting the roof and second-storey floor loads. Dimensional lumber studs have been used for the construction of partition walls within the building and to fill in the timber framing at the exterior walls. 3.5. The roof structure consists of dimensional lumber rafters supporting spaced plank roof sheathing. 3.6. The building currently excludes the windows, exterior doors (with the exception of the front door), electrical system, plumbing, including fixtures, interior doors, interior trim, floor, wall and ceiling finishes, insulation, heating and air conditioning systems, fireplace, chimney and interior stairs. 3.7. Fundamentally, all that remains of the building are the structural elements described above (foundation, floor, wall, ceiling and roof structure), the asphalt shingles on the roof, the front door and miscellaneous remnants of systems that have been removed (e.g. disconnected portions of piping, wiring and ductwork). 3.8. The exterior wall structure has been covered with a combination of housewrap and plywood, presumably to provide a measure of security and weather resistance. 4. Foundations 4.1. As seen from the basement, the six-inch CMU walls have not been installed in a workmanlike manner. Example of deficiencies include: • Block courses are not level, • Mortar joints vary significantly in width, • Mortar joints are incomplete, • Vertical mortar joints are not staggered in some locations, • Blocks are not toothed at all corners. 4.2. As previously noted, it is my understanding that this CMU wall was installed to deal with deficiencies in the previous rubble stone foundation wall. It is suspected, but could not be confirmed visually, that the CMU wall was laid inside the deficient rubble stone wall. 4.3. Where a section of flashing was removed from the exterior, CMU is also present at the exterior of the foundation wall as well. - 97 - 301 Kingston Road, Pickering, Ontario 3 5. Floor Structure 5.1. There is significant rot, insect damage, and mechanical damage to the first-floor framing, including both joists and beams. Large sections of framing are missing due to this damage and probing the structural members with a knife yielded soft wood in nearly every joist and beam tested.1 5.2. Where the joists meet the foundation walls, they penetrate the CMU foundation. The CMU is tight to the joists. At several of these locations, significant rot is present in the joists. At the northwest corner, attempts appear to have been made to reinforce the rotted section of the joists by sistering the joists. The reinforcement pieces are far too short to be effective. 5.3. The stairwell opening providing access to the basement was created without reinforcement to the header and trimmer joists around the opening and without adequate connections between framing members. This has substantially weakened the floor structure in this area and is likely the primary reason that the central section of the first-floor framing has dropped approximately three inches2. A support structure consisting of two steel posts and a laid-flat 2”x4” “beam” has been installed on one side of the opening, but this is inadequate for its purpose given that there is no indication of a footing for the posts and the orientation of the “beam” is incorrect3. There is no support structure installed for the other side of the opening. 5.4. At the east end of the basement, there are two large CMU columns. There is no apparent purpose for these. These may have been installed to deal with previous, but no longer present, localized point loads, or may have been installed to address excess floor deflection. 5.5. At the west end of the basement, there are various wood posts installed under various floor framing elements in an apparent effort to add some structural strength to the floor. Some of these posts rest on a re-poured section of the floor slab, suggesting the possible presence of a footing. Others do not. None of the posts has moisture protection at the base. For the most part, the wood being supported by these columns is rotted, and in some cases, it is clear that the supported framing is simply being crushed against the top of these wood posts due to the rot present in the framing. 5.6. At the southwest corner of the basement, a roughly square section of the floor framing has been removed and replaced with new framing. The manner in which this new framing has been installed is substandard and structurally insufficient. The bulk of the load on this section of floor is born by a single joist that is both notched and improperly supported at one end. Much of the rest of the load here is born by a small laid-flat 1 At the time of the site visit, the basement was filled with an overwhelming smell of rot (fungi), requiring the use of a respirator to enter the basement. This not only speaks to the advanced state of rot present in the structure, but also to the health and safety risk to occupants caused by exposure to the undoubtedly numerous species of mould present in the building. 2 The central section of the floor is three inches lower than it is at the perimeter, likely due to the effects of age, rot, mechanical damage and substandard structural modifications to the floor structure as described earlier. 3 This “beam” is a small timber laid flat on its wide face, rather than with its wide face being vertical. This is the weakest orientation of any structural component with respect to bending. - 98 - 301 Kingston Road, Pickering, Ontario 4 timber supported on wood posts with no apparent footing, which is insufficient to support structural loads. 5.7. The second-floor framing does not exhibit the same degree of rot as the first-floor framing. There is, however, some notching and drilling to accommodate electrical and mechanical system components. 5.8. The second-floor joists lack adequate support around the stairwell opening. Portions of the floor are essentially supported by the wood trim around the opening. 6. Frame 6.1. The heavy timber framing at each floor consists of four timber columns spaced evenly across each of the north and south walls. Four timber beams at each floor level run in a north-south direction and are supported by a timber column at each end. Timber beams also span between the columns in the north and south walls. 6.2. Diagonal bracing is present between the beams and columns. This bracing is ineffectively connected to the beams and columns. In some cases, this connection simply appears to consist of one member resting in a loose notch in another member. In some cases, this bracing is too short to be effective as lateral support for the structure. 6.3. At the north wall, the second column from the east has been substantially removed to allow for the installation of a window. No adequate structural reinforcement has been provided here to compensate for the lack of this column. 6.4. At the base of the exterior walls, concrete has been poured into the base of the walls, covering the bottom/sill plate. This was reportedly done by a previous owner in an attempt to temporarily secure the studs as they had rotted at the bottom. This is not a long-term repair as this condition will accelerate rot in the wood at the base of the wall. 7. Roof Framing 7.1. The roof and ceiling framing above the second floor shows evidence of historical water damage, but no significant rot was observed. 7.2. The ceiling framing members generally simply sit in notches present in the beams, without any positive connection. They can be moved by hand. A portion of the ceiling structure is missing at the southeast. 7.3. The roof structure consists of ~2”x6” rafter approximately 24” on centre supported on the south and north exterior walls. There are no purlins, struts, knee walls, collar ties or ridge beam to provide additional structural support. - 99 - 301 Kingston Road, Pickering, Ontario 5 8. Discussion 8.1. The rot present in the first-floor floor framing and the timber-framing at the first-floor level is significant and has damaged the structure to the point that it is my professional assessment that it lacks structural integrity4. The modifications to the structure and inadequate attempts to repair or resupport the structure by previous owners have weakened the structure even further. 8.2. The general lack of adequate lateral support (diagonal bracing or wall sheathing) leaves the building vulnerable to racking and even collapse under extreme wind loads. 8.3. The foundation cannot be positively assessed visually, however the quality of the CMU installation strongly suggests that whatever foundation repairs have been carried out, they are not likely to be reliable in the long term. 8.4. Overall, the building is structurally unsafe5. 8.5. Generally speaking, corrective action might take the form of demolition (with or without reconstruction) or repairing the existing structure. A primary consideration for each of these is that the first-floor floor and wall structures are substantially unsalvageable. A secondary consideration is that the remaining wood-frame structure is in an unstable condition due to the lack of positive connections between elements and a lack of lateral support. 8.6. Given the advanced state of deterioration of the lower half of the framing, there is no practical means of repairing the structure without rebuilding the first-floor walls and floor. This would necessitate removal and reconstruction of most or all of the existing foundation to allow it to receive the new structure. There are obvious implications to the removal of the lower half of a structure, that being that there must be some means of supporting the second floor of the building while the work is being done. Additionally, the instability of the second-floor and roof framing means that bracing and reinforcing of this portion of the building would be required before the supporting structure beneath is repaired. While this approach is possible, it may not be economically feasible, especially given the relatively small amount of original construction that would remain. 8.7. The following table is a broad indication of the approximate costs that might be involved in each of the different approaches. This is a Class 5 (Rough Order of Magnitude) estimate. A more precise estimate can only be determined once the specifications for the project are prepared. The quality and type of materials used will have a significant impact on the cost. It is assumed that for this analysis that if the structure were to be rebuilt, it would be done using modern methods and materials, i.e. “stick” framing. 4 Defined in the Structural Commentary L of the 2010 edition of the NBC-Part 4 of Division B, to mean the ability of a structure to absorb local failure without widespread collapse. 5 As per article 15.9 (2) of the Ontario Building Code Act, “A building is unsafe if the building is, a) structurally inadequate or faulty for the purpose for which it is used; or b) in a condition that could be hazardous to the health or safety of persons in the normal use of the building, persons outside the building or persons whose access to the building has not been reasonably prevented.” - 100 - 301 Kingston Road, Pickering, Ontario 6 Work Demolition Only Repair Structure New Replacement Structure Demolition $50,000 $80,000 $50,000 Stabilize structure (sheathing, connections, etc.) $170,000 Foundation construction/repair $130,000 $50,000 Framing construction/repair $350,000 $100,000 Install systems and finishes $420,000 $370,000 Total (per sq.ft.) $50,000 ($25) $1,150,000 ($555) $570,000 ($275) 8.8. It is important to note that the cost of repairing the structure is significantly higher than rebuilding a new structure not only due to the complications of having to work around and under existing structure, but also due to the increased labour, equipment, and material costs involved in working with heavy timber framing. 8.9. If considering an option to relocate the building, please note that the building is in such poor condition that it is unlikely to withstand the activity and journey associated with relocation. 9. Summary 9.1. The building is structurally unsafe and poses a safety risk to occupants and persons near the building. Remedial action to either demolish or stabilize the building should be taken as soon as practical. 9.2. While it is possible to repair the building structure, this option is commercially unreasonable, especially given that only approximately half of the existing building could be salvaged. There is, therefore, very little value to be gained by the substantially increased cost of repair as compared to the construction of a new building. 9.3. Given the above, it is my professional opinion that the building should be demolished. A selection of representative photographs of some of the conditions described in this report is attached as Annex A. Also attached to this report is my curriculum vitae. Please feel free to contact me with any questions. Sincerely, Graham Clarke, M.Sc., P.Eng., RHI Consulting Engineer - 101 - 301 Kingston Road, Pickering, Ontario 7 Annex A – Selected Photographs PHOTO 1 - NORTH ELEVATION. PHOTO 2 - EAST ELEVATION. PHOTO 3 - WEST ELEVATION. PHOTO 4 - SOUTH ELEVATION. PHOTO 5 - BASEMENT SHOWING JOISTS AND MIXED COLUMN TYPES. PHOTO 6 - NOTCHED/DAMAGED JOISTS AND WOOD POSTS - BASEMENT. - 102 - 301 Kingston Road, Pickering, Ontario 8 PHOTO 7 - ROTTED FLOOR JOIST - BASEMENT. PHOTO 8 - ROTTED FLOOR JOIST - BASEMENT. PHOTO 9 - ROTTED FLOOR JOIST - BASEMENT. PHOTO 10 - ROTTED BEAM - BASEMENT. PHOTO 11 - ROTTED BEAM - BASEMENT. PHOTO 12 - ROTTED JOIST - JOIST. - 103 - 301 Kingston Road, Pickering, Ontario 9 PHOTO 13 - INADEQUATE ATTEMPTED REPAIR AT ROTTED JOIST - BASEMENT. PHOTO 14 - INADEQUATE ATTEMPTED REPAIR AT SAGGING FLOOR AROUND STAIRWELL - BASEMENT. PHOTO 15 - NOTCHED/DAMAGED JOIST - BASEMENT. PHOTO 16 - FLOOR OPENING FILLED IN WITH A MIX OF SHORT SECTIONS OF JOISTS - INADEQUATE PIECEMEAL REPAIR - BASEMENT. - 104 - 301 Kingston Road, Pickering, Ontario 10 PHOTO 17 – IMPROPERLY-NOTCHED AND INADEQUATELY- SUPPORTED JOIST SUPPORTING THE SECTION OF FLOOR SHOWN IN PREVIOUS PHOTO - BASEMENT. PHOTO 18 - WOOD POSTS SUPPORTING FLOOR LACK FOOTINGS AND PROVIDE INADEQUATE SUPPORT FOR THE FLOOR DUE TO THE LAID-FLAT STUD ACTING AS A BEAM - BASEMENT. PHOTO 19 - CMU WALL SHOWING LOW-QUALITY MORTAR JOINTS AND LACK OF RUNNING BOND. PHOTO 20 - FIRST FLOOR. - 105 - 301 Kingston Road, Pickering, Ontario 11 PHOTO 21 - FIRST FLOOR. PHOTO 22 - COLUMN CUT AND REMOVED - FIRST FLOOR. PHOTO 23 - SAME AS PREVIOUS PHOTO - THREE BEAMS CONVERGING ON CUT AND REMOVED COLUMN - FIRST FLOOR. PHOTO 24 - SHORT DIAGONAL BRACES FITTED LOOSELY INTO NOTCHES - FIRST FLOOR. PHOTO 25 - WATER STAINS - FIRST FLOOR. PHOTO 26 - CONCRETE POURED AT BASE OF EXTERIOR WALL - FIRST FLOOR. - 106 - 301 Kingston Road, Pickering, Ontario 12 PHOTO 27 - INADEQUATE SUPPORT FOR JOISTS AT STAIRWELL - FIRST FLOOR. PHOTO 28 - SECOND FLOOR. PHOTO 29 - SECOND FLOOR. PHOTO 30 - ROOF FRAMING. PHOTO 31 - LOOSE CEILING FRAMING - SECOND FLOOR. PHOTO 32 - SHORT, LOOSE DIAGONAL BRACES - ONE IS COMPLETELY LOOSE - SECOND FLOOR. - 107 - 301 Kingston Road, Pickering, Ontario 13 PHOTO 33 - LOOSELY-CONNECTED FRAMING - SECOND FLOOR. PHOTO 34 - EMPTY NOTCHES WHERE CEILING FRAMING HAS BEEN REMOVED - SECOND FLOOR. - 108 - Graham Clarke, M.Sc., P.Eng., RHI, BSS 180 Station Street, Unit 33, Ajax, ON – graham@clarke.engineer Graham Clarke holds degrees in both Mechanical Engineering and Structural and Foundation Engineering and is a Consulting Engineer with 35 years’ experience in the inspection of buildings. Mr. Clarke’s areas of expertise include standard of care issues in the fields of inspection and construction, as well as the analysis and diagnosis of construction and building failures. Mr. Clarke is also an experienced technical trainer. Experience Owner/Consulting Engineer Clarke Engineering, Ajax, ON June 2014 – Present • Operates a consulting engineering practice focused on building inspection, training, and litigation support for construction and home inspection issues. • Provides inspection services related to mechanical, building envelope, and structural systems. • Prepares Expert Witness reports related to construction deficiency and professional liability issues. • Provides technical and soft-skill training for corporate clients and at regional and national building inspection conferences. • Consults on structural design. • Provides thermal imaging inspections with a focus on building envelope performance and leakage issues. • Qualified as an Expert Witness in Ontario Superior Court and Ontario Small Claims Court Vice President, Engineering Carson, Dunlop & Associates Ltd., Consulting Engineers, Toronto, ON May 1989 – May 2014 • Operated the home inspection division of Canada’s largest independent home inspection company with day-to-day, P&L, and strategic responsibilities. • Managed Carson, Dunlop, Rohmann & Associates, the commercial roofing inspection and consulting division of Carson Dunlop. • Hired, trained, supervised and mentored a technical staff of 12 to 18, including Professional Engineers. • Performed thousands of building inspections. • Prepared Expert Witness reports related to construction deficiency and professional liability issues. • Participated in the development and maintenance of report-writing systems, software and technical resource materials. • Taught and facilitated numerous training sessions and seminars at regional and national home inspection conferences, Realtor educational sessions, and other events. - 109 - Instructor Seneca College of Applied Arts and Technology, Toronto, ON Faculty of Continuing Education and Training September 2001 – December 2019 • Instructed various courses in the Home Inspection Certificate Program. • Worked with educational designers as a Subject Matter Expert to design classroom, online, and correspondence courses. Engineering Intern Thermaco Engineering Services (1986) Ltd., Mississauga, ON May 1988 – August 1988 • Performed commercial roofing inspections. • Assisted thermal imaging surveys of roofing and electrical systems. Education Master of Science – Structural and Foundation Engineering Heriot-Watt University, Edinburgh, UK 2021 Bachelor of Applied Science – Mechanical Engineering University of Toronto, Toronto, ON 1989 Building Science Certificate University of Toronto, Toronto, ON 2004 Ontario Building Code – Part 9: Building Envelope Ontario Building Code – Part 9: Structural Requirements Seneca College, Toronto, ON 2015 Volunteer/ Ontario Association of Home Inspectors Industry President (2001 – 2002) Canadian Association of Home & Property Inspectors Director (2004 – 2009, 2015); President (2015 – 2019); Past President (2019 – ) Recipient of the Stephen Greenford Award (2009) National Certification Authority for Home Inspectors Founding Chair (2005 – 2007) Canadian Standards Association Technical Subcommittee Member (2009 – ) • CSA Standard CAN/CSA-C22.6 No.1, “Electrical inspection code for existing residential occupancies.” • CSA Standard CAN/CSA-A770-16 “Home Inspection.” - 110 - Tarion Warranty Corporation Consumer Advisory Council – Council Member (2021 – ) Home Construction Regulatory Authority Appeals Committee – Vice Chair (2021 – 2023) Discipline Committee – Vice Chair (2023 – ) Real Estate Council of Ontario Industry Advisory Group Member (2017 – 2019) Ontario Ministry of Consumer and Government Services Home Inspector Panel Member (2013 – 2018) Credentials Professional Engineer Professional Engineers Ontario Consulting Engineer Professional Engineers Ontario National Certificate Holder Canadian Association of Home & Property Inspectors Registered Home Inspector Canadian Association of Home & Property Inspectors New Construction Inspector Canadian Association of Home & Property Inspectors Registered Home Inspector Ontario Association of Home Inspectors ASHI Certified Inspector American Society of Home Inspectors Building Science Specialist Building Science Specialist Board of Canada Ontario Building Code BCIN: Building Structural Ontario Ministry of Housing Certified Commercial Property Inspector Certified Commercial Property Inspectors Association Other Ontario Society of Professional Engineers Professional Member Ontario Building Envelope Council Member - 111 - 25 York Street, Suite 700 Toronto, Ontario M5J 2V5 Tel: 416 487 5256 wsp.com CA0023335.5880 March 18, 2024 City of Pickering Pickering Civic Complex One the Esplanade Pickering ON L1V 6K7 Attention: Emily Game Email: egame@pickering.ca Subject: 301 Kingston Road, Pickering, Visual Structural Condition Assessment Dear Emily, As per your request we have prepared the following structural assessment. Please find below a summary of our assessment, including documents reviewed and limitations. It is our understanding that this assessment is being prepared to: •Determine if the remaining structure of the house can be salvaged and reused. •Identify structural elements, or assemblies, that need repairs, and to what extent. 1.EXTENT OF ASSESSMENT Our assessment is limited to the following areas of the building: •Structural wood framing system of the whole building. 2.BACKGROUND INFORMATION The building located at 301 Kingston Road, Pickering, is 2 storeys in height with a basement, built in mid-19th- century. Georgian house in Pickering the building is currently unoccupied. It is our understanding that the Client, the City of Pickering, has expressed concerns regarding condition of the remainder of existing structure. A brief description of these concerns is summarized below: •The City of Pickering has been considering the house to designate as a heritage site. •In 2021 the demolition of the house started without permit. Upon intervention from the City the process was stop and the house without envelop left unattended for some time. •In December 2021, a Preliminary Structural Assessment was completed and recommended that efforts could be made to stabilize the structure. The assessment provided several mitigation measures to repair house that was in poor condition. •In January 2024 the second assessment report was done. •In early 2024 the demolition application was submitted at the same time the city was contemplating to designate the house as a heritage site. The City is concern with condition of structure and integrity of the building. 3.DOCUMENTS REVIEWED The following documents were provided for our review: •Preliminary Structural Assessment, Rev. 1, dated December 20, 2021, prepared by TACOMA Engineers. •Condition assessment dated January 30, 2024, prepared by Clarke Engineering. Attachment 3 to Report PLN 10-24 - 112 - Page 2 4. SITE VISIT We visited the site on March 6, 2024, to familiarize ourselves with the layout of the building and the areas of concerns. Present during our visit were: • Miki Brzakovic, WSP • Emily Game, City of Pickering During our site visit we carried a visual review of the visible parts of the structure under consideration. Our review did not include any destructive testing. 5. OBSERVATIONS Based on the available drawings and our site visit, the 2-floor wood structure with a gabled roof. The roof is seating on the north and south wood braced frame. Each heavy timber braced frame consists of 4-6”x12” posts connected to continuous wood beam at second ant attic floor. Each post is braced to the beam with knee bracing, exterior post with one and interior post with two bracings. In north south direction each floor has four beams align with posts, running north south. The beams at exterior walls are braced to posts with knee bracing. The floor structure consists of wood decking nailed to wood joists and supported on four wood beams. Interior and exterior walls are wood stud walls. Based on previous report the basement structure is combination of rubblestone masonry and concrete block structure. Number of provisional shoring including masonry piers have been placed to support ground floor beams. A detailed description of the elements reviewed, and their condition is provided below. A schematic framing plan of the ground and second floor, and general element location can be found on attached sketch SK-1. Floor Element or assembly Description Condition* Remedial Action required Roof Roof rafters Light weathering and sporadic light water damage Good No Roof Roof sheathing Roughly 80% of roof sheathing is in good condition with only light weathering. Good No Roof Roof sheathing About 20% of sheathing has light sporadic light water damage or is missing or broken. Fair Yes Second Interior wall studs Very light weathering Good No Exterior wall studs Light weathering Good No Wall sheathing Missing Missing Yes Floor joists and decking Light weathering Good No Ground Interior wall studs Very light weathering Good No Exterior wall studs Light weathering Good No Wall sheathing Missing Missing Yes Floor joists and decking Section loss, rotting, deflection, cracking Poor Yes Overall timber framing Timber braced frame and beams Light weathering, sporadic light water damage, loose connections Good Yes Overall lateral integrity Lateral force resisting system and floor diaphragms Exterior sheathing has been entirely removed, some knee bracings are missing, attic decking is missing, several joists are missing. Poor Yes *Description of the terms used in qualitative assessment: - 113 - Page 3 Excellent: refers to an element (or part of an element) that is in “new” (as constructed) condition. No visible deterioration type defects are present, and the remedial action is not required. Good: refers to an element (or part of an element) where the first sign of minor defects is visible. These types of defects would not normally trigger any remedial action since the overall performance of the element is not affected. Fair: refers to an element (or part of an element) where medium defects are visible. These types of defects may trigger a “preventive maintenance” type of remedial action. Poor: refers to an element (or part of an element) where severe defects are visible. These types of defects would normally trigger rehabilitation or replacement. Based on detailed review we make the following general observation: 1. The roof structure and its elements that are not removed are in good condition with minor weathering deficiencies and may be salvaged and re-used. 2. The attic structure and its elements that are not removed are in good condition with minor weathering deficiencies and may be salvaged and re-used. 3. The second-floor structure, beams, posts, knee bracing, interior wall studs, exterior wall studs, excluding elements that are removed, are in good condition with minor deficiencies and may be salvaged and re-used. 4. The second-floor structure, joists and decking are in good condition with no deficiencies and may be salvaged and re-used. 5. The ground-floor structure, beams, posts, knee bracing, interior wall studs, exterior wall studs, excluding elements that are removed, are in good condition with minor deficiencies and may be salvaged and re-used. 6. The ground-floor structure, joists, decking, and beams are in poor condition and need replacement. 7. Missing elements at all levels, such as, exterior wall sheathing, interior wall sheathing, removed wood post, removed joists, removed studs need to be reinstated. 8. Overall building lateral stability and integrity is in poor condition. Exterior sheathing has been entirely removed, some knee bracings are missing, attic decking is missing, and several joists are missing. 6. ASSESSMENT Based on the above information, it is our opinion that the reminder of the structure is overall in good to fair condition and may be salvaged and re-used. The missing parts of the structure must be reinstated to bring the reminder of the structure to comply with the minimum requirements of the Ontario Building Code. The ground-floor structure, joists, decking, and beams are in poor condition and need replacement. 7. LIMITATIONS • This assessment is summary of present condition of structural elements, it is not a design of remedial work. • Documents provided for our assessment represent the as built condition. • The scope of our work and related responsibilities related to our work are defined in our proposal dated March 15, 2024. • Any user accepts that decisions made, or actions taken based upon interpretation of our work are the responsibility of only the parties directly involved in the decisions or actions. • No party other than the Client shall rely on the Consultant’s work without the express written consent of the Consultant, and then only to the extent of the specific terms in that consent. Any use which a third party makes of this work, or any reliance on or decisions made based on it, are the responsibility of such third parties. Any third-party user of this report specifically denies any right to any claims, whether in contract, tort and/or any other cause of action in law, against the Consultant (including Sub-Consultants, their officers, agents, and employees). The work reflects the Consultant’s best judgement in light of the - 114 - Page 4 information reviewed by them at the time of preparation. It is not a certification of compliance with past or present regulations. Unless otherwise agreed in writing by the Consultant, it shall not be used to express or imply warranty as to the fitness of the property for a particular purpose. No portion of this report may be used as a separate entity; it is written to be read in its entirety. • Only the specific information identified has been reviewed. No physical or destructive testing and no design calculations have been performed unless specifically recorded. Conditions existing but not recorded were not apparent given the level of study undertaken. • Only conditions seen during examination of representative samples can be said to have been appraised and comments on the balance of the conditions are assumptions based upon extrapolation. Therefore, this work does not eliminate uncertainty regarding the potential for existing or future costs, hazards, or losses in connection with a property. We can perform further investigation on items of concern if so required. • The Consultant is not responsible for, or obligated to identify, mistakes or insufficiencies in the information obtained from the various sources, or to verify the accuracy of the information. • No statements by the Consultant are given as or shall be interpreted as opinions for legal, environmental or health findings. The Consultant is not investigating or providing advice about pollutants, contaminants, or hazardous materials. We trust that the above information meets your requirements. Feel free to contact me if you have any questions. Yours very truly, WSP CANADA INC. Miki Brzakovic, P.Eng. Project Manager CA0023335.5880 Condition Assessment.docx 18 Mar 2024 - 115 - Page 5 301 Kingston Road, Pickering Visual Structural Condition Assessment Date: 2024-03-19 Scale: N.T.S. Drawn by: MMB Checked by: MMB GROUND AND SECOND FLOOR FRAMING PLANS Project No. CA23335.5880 25 YORK STREET, SUITE 700., TORONTO, ON CANADA M5J 2V5 PHONE: 416.487.5256 www.wsp.com Drawing No. SK-1 - 116 - Structural Condition Review, Wood PROJECT NAME: 301 Kingston Road, Pickering WEATHER: Rainy, 0ºC PROJECT NO.: CA0023335.5880 REVIEWED BY: Miki Brzakovic DATE: 2024.03.06 Defects commonly occurring in wood: - Checks, Splits and Shakes. - Weathering. - Rot or Decay. - Insect Damage. - Abrasion and Wear. - Cracking, Splintering, Crushing and Shattering. - Fire and Chemical Damage. - Connection Deficiencies. […] Site Observations # ID/Element/ Assembly Description Condition/ Defects/Deterioration Severity Measurements 1 Roof assembly Wood rafters Light weathering Good condition (Light damage) N/R 2 Roof assembly Wood rafters and wood planks Light weathering and sporadic water damage, some planks replaced, couple of planks are damaged. Good condition (Light damage) N/R 3 Attic assembly Wood joists (Figures 4, 5, 6) Light weathering Good condition (Light damage) N/R 4 Attic assembly Wood beams (Figures 4 and 6) N/A Good condition N/R 5 Attic assembly Wood joists (Figures 3, 4, and 6) Several wood joists are missing. Missing Reinstate missing component. 6 Attic assembly Wood joists, 3 observed. (Figure 7) Water damage. Good condition (Light damage) N/R 7 2nd floor wall framing North beam (Figure 8) Water damage. Good condition (Light damage) N/R 8 2nd floor wall framing Knee bracing connection to the north beam, west corner (Figure 8) Connection deficiencies. Fair condition (Medium) To be rectified 9 2nd floor wall framing South wood beams and bracing (Figure 9) N/A Good condition N/R 10 2nd floor wall framing Diagonal bracing at north south (Figure 9) Diagonal bracing connecting post and beam is missing. Missing Reinstate missing component. 11 2nd floor interior walls framing Wood studs walls, 3”x4” studs at 1’ 8” (Figure 10) N/A Good condition N/R 12 2nd floor interior walls framing Interior wood stud walls (Figure 10) Some studs are missing. Missing Reinstate missing component. 13 2nd floor interior walls framing Interior wall sheathing (Figure 10) Wall sheathing is missing. Missing Reinstate missing component. 14 2nd floor exterior and interior walls framing Wood studs 3”x6” at 1’ 8” (Figure 11) N/A Good condition N/R - 117 - 15 2nd floor exterior and interior walls framing Wall wood stud (Figure 11) Missing Missing Reinstate missing component. 16 2nd floor exterior and interior walls framing Walls Sheathing (Figure 11) Missing Missing Reinstate missing component. 17 2nd floor exterior and interior walls framing Wood joist (Figure 11) Several wood joists are missing. Missing Reinstate missing component. 18 2nd floor framing Wood joists 2.25” x 8” at 1’ 8” (Figures 12, 13) N/A Good condition N/A 19 2nd floor framing Wood decking (Figures 12, 13) N/A Good condition N/A 20 2nd and ground floor framing Wood beam and posts (Figures 14) N/A Good condition N/A 21 Ground floor framing Wood post (Figure 15) Part of the wood post below the window lintel has been cut. Missing Reinstate missing component. 22 Ground floor framing Interior wood stud walls, 3”x4” studs at 1’ 8” (Figure 17) N/A Good condition N/R 23 Ground floor framing North wood bracing frame, west end (Figure 18) N/A Good condition N/R 24 Ground floor framing North wood bracing frame, middle 12”x6” post (Figure 19) N/A Good condition N/R 25 Ground floor framing North-west wood bracing frame, knee bracing connection to post and beam (Figure 20) N/A Good condition N/R 26 Ground floor framing South wood bracing frame, west end (Figure 21) N/A Good condition N/R 27 Ground floor framing South wood bracing frame, west end, knee bracing and connection to post and beam (Figure 22) N/A Good condition N/R 28 Ground floor stud wall framing Exterior east wall, 3x4 wood studs (Figure 23) N/A Good condition N/R 29 Ground floor stud wall framing Exterior east wall, 2x4 wood studs (Figure 24) Medium weathering and decay. Fair condition To be replaced. 30 Ground floor stud wall framing Exterior north wall, 3x6 wood studs (Figure 25) N/A Good condition N/R 31 Ground floor stud wall framing Interior wall, 3x4 wood studs (Figure 26) N/A Good condition N/R 32 Ground floor stud wall framing Interior wall, 4x4 wood studs (Figure 26) N/A Good condition N/R 33 Ground floor framing Wood joists with plywood Sheathing (Figure 23) Deterioration and distress: floor shows differential deflection between edge and floor centre of 2.5”, for span of 325” this is l/130 Poor condition To be replaced. - 118 - 34 Ground floor framing Wood beam west of opening (Figures 24 and 25) Very severe weathering and decay. Wood crumble under light finger pressure, more than 20% section loss. Poor condition (Very severe weathering and decay) To be replaced. 35 Ground floor framing Wood joist 2x8 at 2’ at middle bay north, very severe weathering, and decay (Figure 26) Very severe weathering and decay. Measured the smallest height 6” down from 8”, more than 20% section loss. Poor condition (Very severe weathering and decay) To be replaced. 36 Ground floor framing Wood joist 2x8 at 2’ at east bay, very severe weathering, and decay (Figure 27) Very severe weathering and decay. Wood crumble under light finger pressure, more than 20% section loss. Poor condition (Very severe weathering and decay) To be replaced. 37 Ground floor framing Wood joist 2x8 at 2’ at west bay, very severe weathering, and decay (Figure 28) Very severe weathering and decay. Measured the smallest height 5.5” down from 7.5”, more than 25% section loss. Poor condition (Very severe weathering and decay) To be replaced. 38 Ground floor framing Wood joist 2x8 at 2’ at west bay, very severe weathering, and decay (Figure 29) Very severe weathering and decay. Measured the smallest height 5.25” down from 7.5”, more than 25% section loss. Poor condition (Very severe weathering and decay) To be replaced. - 119 - PHOTOS Figure 1: Site plan Photo 2: Building exterior - 120 - Figure 3: Roof structure facing east Figure 4: Roof structure facing north - 121 - Figure 5: Roof structure facing west Figure 6: Attic framing facing south - 122 - Figure 7: Attic framing facing east, joist light water damage Figure 8: Attic framing facing north, beam, and frame knee bracing - 123 - Figure 9: Attic framing facing south, beams and bracings Figure 10: Attic framing, interior wall studs Missing studs - 124 - Figure 11: Attic framing, exterior and interior wall studs Figure 12: Second floor framing, wood decking on wood joists Missing studs and Sheathing for both, exterior and interior walls. Missing joists at attic space. - 125 - Figure 13: Second floor framing, wood decking on wood joists Figure 14: Ground and second floor framing, wood beams and posts facing south - 126 - Figure 15: Ground floor framing, missing post on the north wall framing Figure 16: Ground floor, north wood bracing frame east post 12” x 6” Missing wood post - 127 - Figure 17: Ground floor interior wall framing Figure 18: Ground floor, north wood bracing frame west end - 128 - Figure 19: Ground floor, north wood bracing frame middle post 12” x 6” Figure 20: Ground floor, north wood bracing frame knee bracing - 129 - Figure 21: Ground floor, south wood bracing frame west end Figure 22: Ground floor, south wood bracing frame west end, knee bracing - 130 - Figure 23: Ground floor, 3x4 wood stud wall at exterior east wall Figure 24: Ground floor, 2x4 wood stud at exterior east wall - 131 - Figure 25: Ground floor, 3x6 wood stud at exterior north wall Figure 26: Ground floor, 3x4 wood stud at interior wall Figure 27: Ground floor, 3x4 wood stud at interior wall - 132 - Figure 28: Ground floor, floor deflection Figure 29: Ground floor, wood beam south end, very severe weathering, and decay - 133 - Figure 30: Ground floor, wood beam north end, very severe weathering, and decay Figure 31: Ground floor, wood joist at middle bay north, very severe weathering, and decay - 134 - Figure 32: Ground floor, wood joist at east bay, very severe weathering, and decay Figure 33: Ground floor, wood joist at west bay, very severe weathering, and decay 7.5” 5.5 6.5” - 135 - Figure 34: Ground floor, wood joist at west bay, very severe weathering, and decay Issued by: Miki Brzakovic P.Eng. Project Manager Miomir.brzakovic@WSP.com Tel.: (416) 644-0260 7.5” 5” 6.25” - 136 - Guidance for Wood Assessment Deterioration / Defects Severity 1 Checks, Splits and Shakes Light - Damage extend for less than 5% into the member. Medium - Damage extend for between 5% and 10% into the member. Severe - Damage extend for between 10% and 20% into the member. Very Severe - Damage extend for more than 20% into the member. 2 Weathering Light - Slight surface weathering with less than 5% section loss. Medium - Surface weathering with 5% to 10% section loss. Severe - Loss of section between 10% and 20%. Very Severe - Loss of section greater than 20%. 3 Rot or Decay Light - Slight change in colour. The wood sounds solid and cannot be penetrated by a sharp object. Damage is superficial with less than 5% section loss. Medium - Surface is discoloured with black and brown streaks. The wood sounds solid when tapped and offers moderate resistance to penetration by a sharp object. Noticeable damage with 5% to 10% section loss. Severe - Surface is fibrous, checked, or crumbly and fungal fruiting bodies are growing on it. The wood sounds hollow when tapped and offers little resistance to penetration by a sharp object. Considerable damage with 10% to 20% section loss. Very Severe - The wood can be crumbled and disintegrated with ease. Extensive damage with section loss more than 20%. 4 Insect Damage Light - Occasional entrance or exit holes are present. The wood is solid and cannot be easily penetrated by a sharp object. Less than 5% section loss. Medium -Several entrance or exit holes are visible, and larvae or mature insects may be observed. The wood sounds generally solid when tapped and offers moderate resistance to penetration by a sharp object. 5% to 10% section loss. Severe - Extensive tunnelling and holes are present in the wood. Larvae and insects are readily visible. The wood sounds hollow when tapped and offers little resistance to penetration by a sharp object. 10% to 20% section loss. Very severe - Extensive tunnelling, holes, larvae and insects present. Wood can be crumbled and is disintegrated with ease. Greater than 20% section loss. 5 Abrasion and Wear Light - Slight surface wear with less than 5% section loss. Medium - Surface wear more noticeable with 5% to 10% section loss. Severe - Loss of section between 10% to 20%. Very Severe - Loss of section more than 20%. 6 Cracking, Splintering, Crushing and Shattering Light - Damage is mainly superficial with less than 5% section loss. Medium - Considerable damage with 5% to 10% section loss. Severe - Significant damage with 10% to 20% section loss. Very Severe - Extensive damage with section loss more than 20%. 7 Fire and Chemical Damage Light - Slight charring or softening of the wood surface with less than 5% section loss. Connectors unaffected. Medium - Deeper charring or softening with 5% to 10% section loss. Connectors slightly loosened. Severe - Section loss between 10% and 20% with several connectors loosened or deformed. Very severe - Extensive damage with section loss greater than 20% at critical locations. Many loose and severely deformed connectors. 8 Connection Deficiencies Light - Fasteners <5% loose, gusset plate <5% of plan area corrosion or cracks. Medium - Fasteners 5% - 10% loose, gusset plate 5% - 10% of plan area corrosion or cracks. Severe - Fasteners >10% loose, gusset plate >10% of plan area corrosion or cracks. Terms definition Defect An identifiable, unwanted condition that was not part of the original intent of design. Deterioration - A defect that has occurred over a period. Distress - A defect produced by loading. Elements The individual parts of a structure defined for inspection purposes. Several bridge components may be grouped together to form one bridge element for inspection purposes - 137 - Heritage Impact Assessment 301 Kingston Road Pickering, ON Phone: 613-507-7817 Toll Free: 1-833-210-7817 E-mail: info@lhcheritage.com Complete as of 31 January 2024 Project # LHC0292 LHC Heritage Planning & Archaeology Inc. Kingston|Toronto|Ottawa 837 Princess Street, Suite 400 Kingston, ON K7L 1G8 Phone: 613-507-7817 Toll Free: 1-833-210-7817 E-mail: info@lhcheritage.com www.lhcheritage.com Attachment 4 to Report PLN 10-24 - 138 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 HIA 301 Kingston Road i This page has been left blank deliberately - 139 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 ii Report prepared for: Ed Saki Owner Energy Centre Inc. 420-3583 Sheppard Avenue East Toronto, ON M1T 3K8 Report prepared by: Diego Maenza, MPI, CAHP-Intern Graphics prepared by: Jordan Greene, BA Reviewed by: Christienne Uchiyama, MA, CAHP Benjamin Holthof, MPl, MMA, MCIP, RPP, CAHP - 140 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 iii RIGHT OF USE The information, recommendations and opinions expressed in this report are for the sole benefit of Ed Saki (The ‘Owner’). Any other use of this report by others without permission is prohibited and is without responsibility to LHC. The report, all plans, data, drawings and other documents as well as all electronic media prepared by LHC are considered its professional work product and shall remain the copyright property of LHC, who authorizes only the Owners and approved users (including municipal review and approval bodies as well as any appeal bodies) to make copies of the report, but only in such quantities as are reasonably necessary for the use of the report by those parties. Unless otherwise stated, the suggestions, recommendations and opinions given in this report are intended only for the guidance of Owners and approved users. REPORT LIMITATIONS The qualifications of the heritage consultants who authored this report are provided in Appendix A. All comments regarding the condition of the Property are based on a superficial visual inspection and are not a structural engineering assessment unless directly quoted from an engineering report. The findings of this report do not address any structural or physical condition related issues associated the Property or the condition of any heritage attributes. Concerning historical research, the purpose of this report is to assess potential impacts of the proposed site alteration on the cultural heritage value or interest and heritage attributes of the Property. The authors are fully aware that there may be additional historical information that has not been included. Nevertheless, the information collected, reviewed, and analyzed is sufficient to conduct this assessment. This report reflects the professional opinion of the authors and the requirements of their membership in various professional and licensing bodies. The review of policy and legislation was limited to that information directly related to cultural heritage management and is not a comprehensive planning review. Additionally, soundscapes, cultural identity, and sense of place analyses were not integrated into this report. - 141 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 iv EXECUTIVE SUMMARY The Executive Summary only provides key points from the report. The reader should examine the complete report including background, results as well as limitations. LHC Heritage Planning & Archaeology Inc. (LHC) was retained in November 2023 by Ed Saki of Energy Centre Inc. (the Owner) to prepare a Heritage Impact Assessment (HIA) for the Property at 301 Kingston Road (the Property) in the City of Pickering (the City), Ontario in the Regional Municipality of Durham (the Region). The Owner is proposing the demolition of the two-storey wood-frame building on the Property. LHC previously completed a Documentation and Commemoration Plan (DCP) for the Property in April 2022. The scope of the evaluation contained in the DCP was limited in that it was focussed on preparing a commemorative statement for the Property. The Property is listed as a non-designated property of cultural heritage value or interest on the City’s Municipal Heritage Register (MHR) under Section 27, Part IV of the OHA. Subsequent to the completion of the DCP, the City has indicated an intention to designate the Property under Section 29, Part IV of the Ontario Heritage Act (OHA). The purpose of this HIA is to undertake a fulsome evaluation of cultural heritage value or interest and an impact assessment of the Property and the proposed demolition. This cultural heritage evaluation was undertaken following guidance from the Ontario Heritage Tool Kit (2006). The process included background research into the site, an on-site assessment, and evaluation of the cultural heritage value of the property based on the criteria of Ontario Regulation 9/06: Criteria for Determining Cultural Heritage Value or Interest under the Ontario Heritage Act (O. Reg. 9/06). The impact assessment was prepared using guidance from the Ontario Heritage Tool Kit (2006). This HIA is also guided by the City’s Heritage Impact Assessments Terms of Reference. The Property is located at 301 Kingston Road in the City of Pickering, Ontario (Figure 1 and Figure 2). It is located at the southeast intersection of Altona Road and Kingston Road. It is accessed off of Kingston Road along an asphalt driveway. The Property is surrounded on all sides, except the north, by mature trees. A c.1860 two-storey building is located on an elevated area that slopes downward towards the west. The building is currently vacant and wrapped in tarp, held in place by wooden stakes. A wooden fence is located towards the rear of the Property. The rear portion of the Property is used for storage. In LHC’s professional opinion, the Property meets one criterion of O. Reg. 9/06 (criterion 4). As the Property does not meet at least two criteria, it would be not eligible for designation under Section 29, Part IV of the OHA. It is LHC’s understanding that retention in situ or relocation within a future development is not a viable alternative due to the advanced state of decay the building is in. The building is - 142 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 v structurally unsafe. LHC finds there is a potential for direct adverse impacts through the removal of heritage attributes of the c.1860 two-storey wood-frame building on the Property. LHC recommends the following: •To mitigate the removal of the Property’s heritage attributes, an updated DCP is recommended to be prepared to incorporate the additional research and evaluation undertaken as part of this HIA and to further develop the commemoration plan for the Property. - 143 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 vi TABLE OF CONTENTS RIGHT OF USE ..................................................................................................................... III REPORT LIMITATIONS ......................................................................................................... III EXECUTIVE SUMMARY ........................................................................................................ IV TABLE OF CONTENTS .......................................................................................................... VI INTRODUCTION ............................................................................................................. 1 1.1 The Property ........................................................................................................................... 1 1.2 Previous Studies ...................................................................................................................... 1 STUDY APPROACH ......................................................................................................... 4 2.1 Legislation and Policy Review ................................................................................................. 4 2.2 Historical Research .................................................................................................................. 4 2.3 Enquiries ............................................................................................................................... 5 2.4 Site Visit ............................................................................................................................... 5 2.5 City of Pickering Heritage Impact Assessments Terms of Reference ..................................... 5 2.6 Evaluation ............................................................................................................................... 6 2.7 Adjacent Cultural Heritage Resources .................................................................................... 7 2.8 Impact Assessment ................................................................................................................. 7 POLICY AND LEGISLATION CONTEXT ............................................................................... 8 3.1 Provincial Context ................................................................................................................... 8 ................................................................................................... 8 3.1.2 Provincial Policy Statement (2020) ...................................................................................... 8 3.1.3 Ontario Heritage Act, R.S.O. 1990, c. O.18 ........................................................................ 10 3.1.4 A Place to Grow: Growth Plan for the Greater Golden Horseshoe (2020) ........................ 11 3.1.5 Provincial Planning Context Summary ............................................................................... 12 3.2 Regional Framework ............................................................................................................. 12 3.2.1 Durham Region Official Plan .............................................................................................. 12 3.2.2 Regional Planning Context Summary ................................................................................. 12 3.3 Local Framework ................................................................................................................... 13 3.3.1 City of Pickering Official Plan (1997, 2022 Consolidation) ................................................ 13 3.1.1 Planning Act, R.S.O 1990 - 144 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 vii 3.3.2 Local Planning Context Summary ...................................................................................... 14 BACKGROUND RESEARCH AND ANALYSIS ..................................................................... 15 4.1 Early Indigenous History ....................................................................................................... 15 4.1.1 Paleo Period (9500 – 8000 BCE) ........................................................................................ 15 4.1.2 Archaic Period (8000 – 1000 BCE) ..................................................................................... 15 4.1.3 Woodland Period (1000 BCE – 1650 CE) ............................................................................ 16 4.2 Seventeenth- and Eighteenth-Century Historic Context (1600s and 1700s) ....................... 16 4.3 The Johnson-Butler Purchase and Williams Treaty .............................................................. 17 4.4 Post Euro-Canadian Contact History ..................................................................................... 18 4.5 Survey and European Settlement in the Area ...................................................................... 19 4.5.1Township of Pickering ......................................................................................................... 19 4.6 Property History .................................................................................................................... 24 4.7 Known Persons of Historical Interest Associated with the Property .................................... 29 4.7.1 William Holmes (1762-1834) ............................................................................................. 29 4.7.2 Thomas Dehart (1794-1850) .............................................................................................. 29 4.7.3 John M. Wesley (1810-1843) ............................................................................................. 30 4.7.4 John C. Wesley (1838-1920) .............................................................................................. 30 4.7.5 George Toyne (1856-1936) ................................................................................................ 31 ASSESSMENT OF EXISTING CONDITIONS ....................................................................... 35 5.1 Surrounding Context ............................................................................................................. 35 5.2 The Property ......................................................................................................................... 38 5.2.1 Exterior ............................................................................................................................... 38 5.2.2 Interior ............................................................................................................................... 42 5.3 Design Analysis ...................................................................................................................... 51 5.3.1 Georgian (1784-1850) ........................................................................................................ 51 5.4 Comparative Illustrations ...................................................................................................... 51 EVALUATION OF CULTURAL HERITAGE VALUE OR INTEREST ......................................... 55 6.1 Heritage Status ...................................................................................................................... 55 6.2 Previous Evaluations ............................................................................................................. 55 - 145 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 viii 6.3 Ontario Regulation 9/06 Evaluation ..................................................................................... 56 6.4 Summary of Evaluation ......................................................................................................... 59 STATEMENT OF CULTURAL HERITAGE VALUE OR INTEREST ........................................... 60 7.1 Proposed Statement of Cultural Heritage Value or Interest ................................................ 60 7.1.1 Description of Property ...................................................................................................... 60 7.1.2 Statement of Cultural Heritage Value or Interest.............................................................. 60 7.1.3 List of Heritage Attributes .................................................................................................. 60 DESCRIPTION OF THE PROPOSED DEVELOPMENT OR SITE ALTERATION ........................ 61 IMPACT ASSESSMENT .................................................................................................. 62 CONSIDERED ALTERNATIVES AND MITIGATION STRATEGIES ....................................... 63 10.1 Conservation Guidance ....................................................................................................... 63 MITIGATION MEASURES AND CONSERVATION STRATEGY .......................................... 66 SIGNATURES ...................................................................................................................... 68 REFERENCES ...................................................................................................................... 69 Policy and Legislation Resources ................................................................................................ 69 Mapping Resources ..................................................................................................................... 70 Archival Resources ...................................................................................................................... 70 Additional Resources .................................................................................................................. 71 APPENDIX A QUALIFICATIONS ........................................................................................... 75 APPENDIX B GLOSSARY ...................................................................................................... 78 APPENDIX C CITY OF PICKERING HIA TERMS OF REFERENCE REQUIREMENTS AND HIA CONTENT .......................................................................................................................... 81 APPENDIX D POLICY TABLES .............................................................................................. 87 Durham Region Official Plan ....................................................................................................... 87 City of Pickering Official Plan ...................................................................................................... 87 - 146 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 ix List of Figures Figure 1: Location Plan .................................................................................................................... 2 Figure 2: Site Plan ........................................................................................................................... 3 Figure 3: Map of Williams Treaties and Pre-Confederation Treaties ........................................... 19 Figure 4: The Property on 1837, 1860, 1877, and 1895 Historic Maps ........................................ 32 Figure 5: The Property on 1914, 1922, 1940, and 1963 Topographic Maps ................................ 33 Figure 6: The Property on 1946, 1954, and 1969 Aerial Photographs ......................................... 34 List of Tables Table 1: Property Chain of Ownership for 301 Kingston Road ..................................................... 24 Table 2: Comparative Illustrations of Nearby Buildings in the Rouge Hill Community ................ 52 Table 3: Comparative Illustrations of Buildings in the vernacular Georgian architectural style within the City of Pickering ........................................................................................................... 53 Table 4: Ontario Regulation 9/06 Evaluation for 301 Kingston Road........................................... 56 Table 5: City of Pickering HIA ToR ................................................................................................. 81 Table 6: Durham Region Relevant Official Plan Policies ............................................................... 87 Table 7: City of Pickering Relevant Official Plan Policies .............................................................. 87 List of Images Image 1: View looking east along Kingston Road showing the village of Rouge Hill at left, 1909. ....................................................................................................................................................... 22 Image 2: View looking east along Kingston Road towards Rouge Hill, 1919................................ 23 Image 3: View looking east along Kingston Road towards Rouge Hill, 1932................................ 23 Image 4: View looking east towards Kingston Road at left and Highway 401 at right, 1970....... 24 Image 5: View looking south towards the north elevation (front façade). .................................. 27 Image 6: View looking southwest towards the east elevation. .................................................... 28 Image 7: View looking northeast towards the west and south elevations. ................................. 28 List of Photos Photo 1: View looking west along Kingston Road towards the Property. .................................... 36 Photo 2: View looking south along Altona Road towards the Property. ...................................... 36 Photo 3: View looking northwest at the intersection of Kingston Road and Altona Road towards 1320 Altona Road. ......................................................................................................................... 37 Photo 4: View looking west along Kingston Road. ....................................................................... 37 Photo 5: View looking east along Kingston Road towards the Property. ..................................... 38 Photo 6: View looking south towards the north elevation (front façade) ................................... 39 Photo 7: View of the front entranceway and concrete steps. ..................................................... 40 Photo 8: View looking northeast towards the west and south elevations. ................................. 41 Photo 9: View looking north towards the south and east elevations. ......................................... 41 Photo 10: View looking west towards the east elevation with a close-up of plaster cladding. ... 42 - 147 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 x Photo 11: View of the cinder block foundation. ........................................................................... 43 Photo 12: View of the cinder block foundation, large hewn timber beams, milled joists, and floorboards. ................................................................................................................................... 44 Photo 13: View of the centre-hall plan showing the access points to the Basement and Second Floor levels. ................................................................................................................................... 45 Photo 14: View of milled wooden joists and braces..................................................................... 46 Photo 15: View of two rooms separated by milled wooden framing. ......................................... 46 Photo 16: View of milled wooden joists. ...................................................................................... 47 Photo 17: View of a large timber beam with mortise-tenon joinery. .......................................... 47 Photo 18: View of a large timber beam with a supporting brace. ............................................... 48 Photo 19: View of wooden ceiling boards and the access point to the Second Floor. ................ 48 Photo 20: View of several flat rectangular-head machine-cut iron nails. .................................... 49 Photo 21: View of the Second Floor showing the rafters and roof structure. ............................. 50 Photo 22: View of the roof structure. ........................................................................................... 51 - 148 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 1 INTRODUCTION LHC Heritage Planning & Archaeology Inc. (LHC) was retained by Ed Saki of Energy Centre Inc. (the Owner) to prepare a Heritage Impact Assessment (HIA) for the Property at 301 Kingston Road (the Property) in the City of Pickering (the City), Ontario within the Regional Municipality of Durham (the Region). The Owner is proposing the demolition of the two-storey wood-frame building on the Property. The purpose of this HIA is to undertake a fulsome evaluation of cultural heritage value or interest and an impact assessment of the Property and the proposed demolition. The Property was added to the City’s Municipal Heritage Register (MHR) in March 2021 as a non-designated property of cultural heritage value or interest under Section 27, Part IV of the OHA. This cultural heritage evaluation was undertaken following guidance from the Ontario Heritage Tool Kit (2006). The process included background research into the site, an on-site assessment, and evaluation of the cultural heritage value of the property based on the criteria of Ontario Regulation 9/06: Criteria for Determining Cultural Heritage Value or Interest under the Ontario Heritage Act (O. Reg. 9/06). The impact assessment was prepared using guidance from the Ontario Heritage Tool Kit (2006). This HIA is also guided by the City’s Heritage Impact Assessments Terms of Reference. 1.1 The Property The Property is located at 301 Kingston Road in the City of Pickering, Ontario (Figure 1 and Figure 2). It is located at the southeast intersection of Altona Road and Kingston Road. It is accessed off of Kingston Road along an asphalt driveway. The Property is surrounded on all sides, except the north, by mature trees. A c.1860 two-storey building is located on an elevated area that slopes downward towards the west. The building is currently vacant and wrapped in tarp, held in place by wooden stakes. A wooden fence is located towards the rear of the Property. The rear portion of the Property is used for storage. 1.2 Previous Studies LHC previously completed a Documentation and Commemoration Plan (DCP) for the Property in April 2022. As noted in the DCP, “The purpose of [the] Documentation and Commemoration Plan [was] to provide a visual and textual documentary record of the Property, its architectural elements, and its surrounding context.” Prior to the DCP, the Property was one of four properties included in a 2020 study by Branch Architecture, Kingston Road Study: Cultural Heritage Evaluation Report. The study reviewed four properties of potential cultural heritage value or interest which had been identified in the 2019 Kingston Road Corridor and Speciality Retailing Node Draft Intensification Plan. A Preliminary Structural Report was prepared by Tacoma Engineers in December 2021. - 149 - ¯ REFERENCE(S)1. Service Layer Credits: Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community Portions of this document include intellectual property of Esri and its licensors and are used under license. Copyright (c) Esri and its licensors. All rights reserved. CLIENT PROJECT Documentation and Commemoration Plan 301 Kingston Road, Pickering, Ontario CONSULTANT DESIGNED LHCPREPARED JG YYYY-MM-DD 2022-03-30 FIGURE # TITLELocation of the Property PROJECT NO. LHC0292 1 1. All locations are approximate. NOTE(S) Legend Property 0 400 800200 Meters ¯ Energy Centre Inc. 1:2,000,000SCALE KEY MAP Lake Ontario - 150 - REFERENCE(S) 1. Service Layer Credits: Sources: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User CommunityPortions of this document include intellectual property of Esri and its licensors and are used under license. Copyright (c) Esri and its licensors. All rights reserved. CLIENT PROJECT Documentation and Commemoration Plan 301 Kingston Road, Pickering, Ontario CONSULTANT DESIGNED LHCPREPARED JG YYYY-MM-DD 2022-03-30 FIGURE # TITLECurrent Conditions of the Property PROJECT NO. LHC0292 2 1. All locations are approximate. NOTE(S) Legend Property 0 10 205 Meters ¯ Energy Centre Inc. - 151 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 4 STUDY APPROACH LHC follows a three-step approach to understanding and planning for cultural heritage resources based on the understanding, planning and intervening guidance from the Canada’s Historic Places Standards and Guidelines for the Conservation of Historic Places in Canada and MCM Ontario Heritage Tool Kit.1 Understanding the cultural heritage resource involves: •Understanding the significance of the cultural heritage resource (known and potential) through research, consultation and evaluation–when necessary. •Understanding the setting, context and condition of the cultural heritage resource through research, site visit and analysis. •Understanding the heritage planning regulatory framework around the cultural heritage resource. This HIA includes evaluation of the Property for cultural heritage value or interest (CHVI) and an assessment of impacts to the potential CHVI and heritage attributes of the Property. The evaluation and impact assessment are based on guidance from the Ontario Heritage Tool Kit. This HIA is also guided by the City’s Heritage Impact Assessments Terms of Reference.2 A description of the proposed development or site alteration, measurement of development or site impact and consideration of alternatives, mitigation and conservation methods are included as part of planning for the cultural heritage resource.3 A list of definitions applied in this HIA is provided in Appendix B. 2.1 Legislation and Policy Review This HIA includes a review of provincial legislation, plans and cultural heritage guidance, and relevant municipal policy and plans. This review outlines the cultural heritage legislative and policy framework that applies to the Property (Section 3). 2.2 Historical Research Historical research for this HIA included local history research. LHC consulted primary and secondary research sources including: •Local histories; •Historic maps; •Aerial photographs; and, •Online sources about local history. 1 Canada’s Historic Places, “Standards and Guidelines for the Conservation of Historic Places in Canada”, 2010, 3, and Ministry of Heritage, Sport, Tourism and Culture Industries, “Heritage Property Evaluation” Ontario Heritage Tool Kit, 2006, 18. 2 MCM, “Heritage Resources in the Land Use Planning Process”, Ontario Heritage Tool Kit, 2006 3 MCM, “Heritage Resources in the Land Use Planning Process”, Ontario Heritage Tool Kit, 2006. - 152 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 5 Online sources consulted included (but was not limited to): • The Archives of Ontario; • Library and Archives Canada; • The Ontario Council of University Libraries, Historical Topographic Map Digitization Project; • The Canadian County Atlas Digital Project; • City of Pickering; • Pickering Museum; • Pickering Public Library; • University of Toronto Library; • York University Library; • Trent University Library; • ONLAND; • Ancestry; • FamilySearch; and, • The Internet Archive. See the References section for a list of references used in the preparation of this HIA. 2.3 Enquiries LHC contacted Emily Game, Senior Planner at the City of Pickering, Caitlan Madden, Collections Officer at the Pickering Museum, and Jessica Lanziner, Client Experience Specialist – Local History at the Pickering Public Library. 2.4 Site Visit A site review was undertaken on 7 December 2023 by Christienne Uchiyama and Diego Maenza (see Appendix A for qualifications. The purpose of this site visit was to document the current external and internal conditions of the Property, adjacent properties, and their surrounding context. Unless otherwise attributed all photographs in this HIA were taken during the site visit. A selection of photographs from the site visit that document the Property are included in Section 5.3 of this HIA. LHC Cultural Heritage Specialist, Colin Yu, previously visited the site on 10 February 2022. 2.5 City of Pickering Heritage Impact Assessments Terms of Reference The City of Pickering Heritage Impact Assessments Terms of Reference (the ToR) requires an HIA to assess the impact of a proposed development on the cultural heritage value of a property and recommend an overall approach to the conservation of cultural heritage resources. The City may use an HIA to guide decisions on the approval, modification or denial of a proposed - 153 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 6 development or site alteration in order to conserve, protect and enhance a cultural heritage resource. The vision statement for HIAs states the following: People, in making decisions and undertaking actions, should recognize, respect and nurture Pickering’s cultural heritage. This celebration of local heritage will contribute to the enrichment of the City’s urban, rural and ecological systems. Pickering’s resulting patterns of diversity and character, integrating old with new, and natural with built, will give the City a unique identity. Table 5 in Appendix C outlines where in this report content required in the ToR is addressed. 2.6 Evaluation The Property was evaluated for CHVI against Ontario Regulation 9/06 (O. Reg. 9/06) under the OHA with the goal of determining if the Property satisfies the criteria and, as applicable, identifying and articulating heritage attributes (Section 6.2). O. Reg. 9/06 identifies the criteria for determining cultural heritage value or interest under Section 29, Part IV of the OHA and is used to create a Statement of Cultural Heritage Value or Interest (SCHVI). Per O.Reg.9/06 properties meeting at least two criteria are eligible for designation under Section 29, Part IV of the OHA. The evaluation uses these criteria which are: 1. The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method. 2. The property has design value or physical value because it displays a high degree of craftsmanship or artistic merit. 3. The property has design value or physical value because it demonstrates a high degree of technical or scientific achievement. 4. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. 5. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. 6. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. 7. The property has contextual value because it is important in defining, maintaining or supporting the character of an area. - 154 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 7 8. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. 9. The property has contextual value because it is a landmark.4 This HIA includes a comparative analysis of properties with similar vernacular farmhouse style buildings within the City of Pickering and potential pre-1900 buildings within the Rouge Hill community (Table 2 and Table 3). Comparison properties for the vernacular farmhouse style are listed or designated heritage properties from the City’s MHR. This analysis is used to inform evaluation of the Property against the criteria from O. Reg. 9/06. 2.7 Adjacent Cultural Heritage Resources The City’s Municipal Heritage Register (MHR) was reviewed for adjacent cultural heritage resources. As the OP does not include a definition for adjacent cultural heritage resources, the PPS definition for adjacent was used to inform a search for adjacent cultural heritage resources (refer to Appendix B Glossary). At present, there are no properties meeting the definition of adjacent cultural heritage resources. 2.8 Impact Assessment The MCM’s Info Sheet #5 Heritage Impact Assessments and Conservation Plans5 outlines seven potential negative impacts to be considered with any proposed development or site alteration. The impacts include, but are not limited to: 1. Destruction of any part of any significant heritage attribute or features; 2. Alteration that is not sympathetic or is incompatible, with the historic fabric and appearance; 3. Shadows created that alter the appearance of a heritage attribute or change the viability of a natural feature or planting, such as a garden; 4. Isolation of a heritage attribute from its surrounding environment, context, or a significant relationship; 5. Direct or indirect obstruction of significant views or vistas within, from, or built and natural features; 6. A change in land use such as rezoning a battlefield from open space to residential use, allowing new development or site alteration to fill in the formerly open spaces; and 7. Land disturbances such as a change in grade that alters soils, drainage patterns that adversely affect an archaeological resource. Given that plans for the future development of the Property have not advanced to a point where impacts can be assessed, the assessment of impacts considered the demolition of the structure and options for the Property and its (potential) heritage resources very broadly (Section 9.0). 4 Province of Ontario, “O. Reg. 9/06: Criteria for Determining Cultural Heritage Value or Interest under Ontario Heritage Act, R.S.O. 1990, c. O.18,” as amended by Ontario Regulation 569/22, 2022. 5 MCM, “Heritage Resources in the Land Use Planning Process”, Ontario Heritage Tool Kit, 2006. - 155 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 8 POLICY AND LEGISLATION CONTEXT 3.1 Provincial Context In Ontario, cultural heritage is considered a matter of provincial interest and cultural heritage resources are managed under Provincial legislation, policy, regulations, and guidelines. Cultural heritage is established as a key provincial interest directly through the provisions of the Planning Act, the PPS and the OHA. Other provincial legislation deals with cultural heritage indirectly or in specific cases. These various acts and the policies under these acts indicate broad support for the protection of cultural heritage by the Province. They also provide a legal framework through which minimum standards for heritage evaluation are established. What follows is a description of the applicable legislation and policy regarding the identification and evaluation of built heritage resources and cultural heritage landscapes and the assessment of impacts on their cultural heritage value or interest and heritage attributes. The Planning Act is the primary document for municipal and provincial land use planning in Ontario and was consolidated on 8 June 2023. This Act sets the context for provincial interest in heritage. It states under Part I (2, d): The Minister, the council of a municipality, a local board, a planning board and the Tribunal, in carrying out their responsibilities under this Act, shall have regard to, among other matters, matters of provincial interest such as…the conservation of features of significant architectural, cultural, historical, archaeological or scientific interest.6 Part 1, Section 3 (1) of The Planning Act enables the government to issue policy statements which includes the PPS. 7 Part 1, Section 3 (5) requires decisions of a municipal council, local board, a planning board, the minister of the Crown and a ministry, board, commission or agency of the government to conform to the PPS and other relevant provincial plans.8 The 2020 Provincial Policy Statement (PPS) provides direction for municipalities regarding provincial requirements and sets the policy foundation for regulating the development and use of land in Ontario. The Province deems cultural heritage and archaeological resources to provide important environmental, economic, and social benefits, and PPS directly addresses cultural heritage in Section 1.7.1e and Section 2.6.9 6 Province of Ontario, Planning Act, R.S.O. 1990, c. P.13, last modified 8 June 2023, https://www.ontario.ca/laws/statute/90p13, Part I (2, d). 7 Province of Ontario, Planning Act, Part 1 S.3 (1). 8 Province of Ontario, Planning Act, Part I S. 3 (5). 9 Province of Ontario, “Provincial Policy Statement”, last modified May 2020, 29, https://files.ontario.ca/mmah- provincial-policy-statement-2020-accessible-final-en-2020-02-14.pdf. - 156 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 9 Section 1.7 of the PPS regards long-term economic prosperity and promotes cultural heritage as a tool for economic prosperity. The relevant subsection states that long-term economic prosperity should be supported by: 1.7.1e encouraging a sense of place, by promoting well-designed built form and cultural planning, and by conserving features that help define character, including built heritage resources and cultural heritage landscapes. Section 2.6 of the PPS articulates provincial policy regarding cultural heritage and archaeology. The subsections state: 2.6.1 Significant built heritage resources and significant cultural heritage landscapes shall be conserved. 2.6.2 Development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. 2.6.3 Planning authorities shall not permit development and site alteration on adjacent lands to protected heritage property except where the proposed development and site alteration has been evaluated and it has been demonstrated that the heritage attributes of the protected heritage property will be conserved. 2.6.4 Planning authorities should consider and promote archaeological management plans and cultural plans in conserving cultural heritage and archaeological resources. 2.6.5 Planning authorities shall engage with Indigenous communities and consider their interests when identifying, protecting and managing cultural heritage and archaeological resources.10 The definition of significance in the PPS states that criteria for determining significance for cultural heritage resources are determined by the Province under the authority of the OHA.11 The PPS makes the consideration of cultural heritage equal to all other considerations and recognizes that there are complex interrelationships among environmental, economic and social factors in land use planning. It is intended to be read in its entirety and relevant policies applied in each situation. The definition of conserved in the PPS states that the identification, protection, management and use of built heritage resources, cultural heritage landscapes and archaeological resources in a manner that ensures their cultural heritage value or interest is determined by the Province under the authority of the OHA. This may be achieved by the implementation of 10 Province of Ontario, “Provincial Policy Statement”, last modified May 2020, 29, https://files.ontario.ca/mmah- provincial-policy-statement-2020-accessible-final-en-2020-02-14.pdf. 11 Province of Ontario, “Provincial Policy Statement”, 2020, 51. - 157 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 10 recommendations set out in a conservation plan, archaeological assessment, and/or a HIA. Mitigative measures and/or alternative development approaches can be included in these plans and assessments. A HIA may be required by a municipality in response to Section 2.6.1 and 2.6.3 to conserve built heritage resources, cultural heritage landscapes, and the heritage attributes of a protected heritage property. The Ontario Heritage Act, R.S.O. 1990, c O.18 (Ontario Heritage Act or OHA) provides the provincial government and municipalities powers to conserve, protect, and preserve the heritage of Ontario. The OHA (consolidated on 1 July 2023) and associated regulations sets minimum standards for the evaluation of heritage resources in the province and give municipalities power to identify and conserve individual properties, districts, or landscapes of cultural heritage value or interest. Individual heritage properties are designated by municipalities under Part IV, Section 29 and heritage conservation districts are designated by municipalities under Part V, Section 41 of the OHA. Generally, an OHA designation applies to real property rather than individual structures.12 A municipality may list a property on a municipal heritage register under Section 27, Part IV of the OHA if it meets one of the nine criteria from O. Reg. 9/06. Individual heritage properties may be designated by municipalities under Section 29, Part IV of the OHA if they meet at least two of the nine criteria from O. Reg. 9/06. A municipality may designate heritage conservation districts under Section 41, Part V of the OHA. Under Section 27(9), a property owner must not demolish or remove a building or structure unless they give council at least 60 days notice in writing. Under Section 27(11), council may require plans and other information to be submitted with this notice which may include a HIA. The council of a municipality shall remove properties from their municipal heritage register if notice of intention to designate under Section 29 is not given on or before the second anniversary of the day the property was included in the register. The Property is listed under Section 27, Part IV of the OHA. As the Property was listed on the City’s Municipal Heritage Register prior to 31 December 2022, Council shall either remove the Property from the Municipal Heritage Register or give notice of intention to designate on or before 1 January 2025. The Property was listed on the Municipal Heritage Register in March 2021. 12 Province of Ontario, Ontario Heritage Act R.S.O. 1990, c. O. 18, last modified 1 July 2023, https://www.ontario.ca/laws/statute/90o18 - 158 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 11 The Property is located within the area regulated by the Growth Plan, which came into effect on 16 May 2019 and was consolidated on 28 August 2020. In Section 1.2.1, the Growth Plan states that its policies are based on key principles, which includes: Conserve and promote cultural heritage resources to support the social, economic, and cultural well-being of all communities, including First Nations and Métis communities.13 Section 4.1 Context, in the Growth Plan describes the area it covers as containing: …a broad array of important hydrologic and natural heritage features and areas, a vibrant and diverse agricultural land base, irreplaceable cultural heritage resources, and valuable renewable and non-renewable resources.14 It describes cultural heritage resources as: The GGH also contains important cultural heritage resources that contribute to a sense of identity, support a vibrant tourism industry, and attract investment based on cultural amenities. Accommodating growth can put pressure on these resources through development and site alteration. It is necessary to plan in a way that protects and maximizes the benefits of these resources that make our communities unique and attractive places to live.15 Policies specific to cultural heritage resources are outlined in Section 4.2.7, as follows: i. Cultural heritage resources will be conserved in order to foster a sense of place and benefit communities, particularly in strategic growth areas; ii. Municipalities will work with stakeholders, as well as First Nations and Métis communities, in developing and implementing official plan policies and strategies for the identification, wise use and management of cultural heritage resources; and, iii. Municipalities are encouraged to prepare archaeological management plans and municipal cultural plans and consider them in their decision-making.16 Amendment 1 to A Place to Grow aligns the definitions of A Place to Grow with the PPS. 13 Province of Ontario, A Place to Grow: Growth Plan for the Greater Golden Horseshoe, last modified August 28, 2020, 6, https://files.ontario.ca/mmah-place-to-grow-office-consolidation-en-2020-08-28.pdf 14 Province of Ontario, “A Place to Grow: Growth Plan for the Greater Golden Horseshoe”, 2020, 39. 15 Province of Ontario, “A Place to Grow: Growth Plan for the Greater Golden Horseshoe”, 2020, 39. 16 Province of Ontario, “A Place to Grow: Growth Plan for the Greater Golden Horseshoe”, 2020, 47. - 159 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 12 In summary, cultural heritage resources are considered an essential part of the land use planning process with their own unique considerations. As the province, these policies and guidelines must be considered by the local planning context. In general, the province requires significant cultural heritage resources to be conserved. Multiple layers of municipal legislation enable a municipality to require a HIA for alterations, demolition or removal of a building or structure from a listed or designated heritage property. These requirements support the conservation of cultural heritage resources in Ontario following provincial policy direction. 3.2 Regional Framework The Durham Regional Official Plan (ROP) was adopted by Regional Council on 5 June 1991 and approved by the Ministry of Municipal Affairs and Housing on 24 November 1993. The ROP was most recently consolidated on 26 May 2020. The ROP serves to guide growth and land use decisions to 2031. Section 2 includes cultural heritage resource policies with the goal “to preserve and foster the attributes of communities and the historic and cultural heritage of the Region”.17 Policy 2.3.49 states that: Regional Council shall encourage Councils of the area municipalities to utilize the Ontario Heritage Act to conserve, protect, and enhance the built and cultural heritage resources of the municipality, to establish Municipal Heritage Committees to consult regarding matters relating to built and cultural heritage resources planning and, the designation of heritage conservation districts and properties as provided for in the Ontario Heritage Act.18 The ROP does not include a section dedicated to cultural heritage resources and directs the development of these policies to the lower tier municipalities; however, there are general policies pertaining to cultural heritage in addition to the policy listed above. Commentary on the general cultural heritage policies has been included below in Appendix C (Table 6). The Region has acknowledged the identification and conservation of cultural heritage resources as an important element of the land use planning process. 17 Durham Region, Durham Regional Official Plan, last modified 26 May 2020, 3, https://www.durham.ca/en/doing-business/resources/Documents/PlanningandDevelopment/Official-Plan/2020- Durham-Regional-Official-Plan-Consolidation---Revised-1.pdf 18 Durham Region, “Durham Regional Official Plan,” 2020, 15. - 160 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 13 3.3 Local Framework The City of Pickering has a number of documents that provide policies and guidance for cultural heritage resources, including the City of Pickering Official Plan (2000) and the City of Pickering Heritage Impact Assessment Terms of Reference (2022). The City of Pickering Official Plan (OP) (1997, 2022 Consolidation) was approved by Council on 3 March 1997 and approved by the Ontario Municipal Board on 21 October 1997. The OP was most recently consolidated in March 2022. A new Draft OP is currently being prepared. The OP provides a long-term set of visions, goals, and direction for the City to help appropriately address changes resulting from anticipated growth. Cultural heritage policies are addressed in Chapter 8 with the goal to conserve Pickering’s heritage in coordination with the City’s planning needs. The OP cultural heritage objectives are: 8.2 City Council shall: (a) identify important cultural heritage resources from all time periods, so that they can be appropriately conserved and integrated into the community fabric, including: significant heritage structures, features and sites; buildings, sites, and artifacts of historical, archaeological and architectural significance including modern or recent architecture; significant landscape features and characteristics, including vistas and ridge lines; and other locally important cultural heritage resources; (b) foster public awareness and appreciation of the City’s cultural heritage; (c) prevent the demolition, destruction or inappropriate alteration of important cultural heritage resources to the extent possible; (d) where possible, restore, rehabilitate, maintain and enhance important cultural heritage resources owned by the City, and encourage the same for those owned by others; (e) where possible, ensure development, infrastructure, capital works and other private and public projects conserve, protect and enhance important cultural heritage resources; and - 161 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 14 (f) involve the public, business-people, landowners, local heritage experts, heritage committees, relevant public agencies, and other interested groups and individuals in cultural heritage decisions affecting the City.19 Commentary on the Property and the City’s broad cultural heritage policies is in Appendix D (Table 7). The City considers cultural heritage resources to be of value to the community and values them in the land use planning process. Through OP policies, the City has committed to identifying and conserving cultural heritage resources including archaeological resources. Development potential requires compatibility between new development and existing cultural heritage resources. 19 City of Pickering, Pickering Official Plan, Edition 9, 1997, office consolidation March 2022, https://www.pickering.ca/en/city-hall/resources/Official-Plan---Main-Page/Edition-9/OP9ACC.pdf - 162 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 15 BACKGROUND RESEARCH AND ANALYSIS 4.1 Early Indigenous History The City of Pickering website includes the following Indigenous Territorial Land Acknowledgment: We acknowledge that the City of Pickering resides on land within the Treaty and Traditional Territories of the Mississauga, the Scugog Island First Nation, and Williams Treaty signatories, the Mississauga and Chippewa Nations. Pickering is also home to many Indigenous persons and communities who represent other diverse, distinct, and autonomous Indigenous nations. This acknowledgement reminds us of our responsibilities and relationships with the First Peoples of Canada, and to the ancestral lands of which we share, learn, work, and live.20 The following section provides a brief overview of early Indigenous history of the general area, followed by a general overview of early Euro-Canadian settlement. The pre-European contact (pre-contact) history of this area is long and diverse. Archaeologists generally divide the chronology of pre-contact land use in Southern Ontario into three primary periods based on characteristics of settlement patterns and material culture: Paleo, Archaic, and Woodland. The cultural history of southern Ontario began around 11,000 years ago following the retreat of the Laurentide Ice Sheet.21 During this archaeological period, known as the Paleo period (9500- 8000 BCE), the climate was similar to the present-day sub-arctic and vegetation was largely spruce and pine forests.22 The initial occupants of the province had distinctive stone tools. They were nomadic big-game hunters (i.e., caribou, mastodon, and mammoth) who lived in small groups and travelled over vast areas, possibly migrating hundreds of kilometres in a single year.23 During the Archaic archaeological period (8000-1000 BCE) the occupants of southern Ontario continued their migratory lifestyles, although they lived in larger groups and over time occupied smaller territories of land – possibly remaining within specific watersheds. People refined their stone tools during this period and developed polished or ground stone tool technologies. 20 City of Pickering, “Council Meeting, November 27”, 27 November 2023, accessed 8 January 2024, https://www.viddler.com/v/18753fba?secret=57115818 21 Christopher Ellis and D. Brian Deller, “Paleo-Indians”, in The Archaeology of Southern Ontario to A.D. 1650, ed. Christopher Ellis and Neal Ferris, London, ON: Ontario Archaeological Society, London Chapter, 1990, 37. 22 Toronto Region Conservation Authority, “Chapter 3: First Nations”, in Greening Our Watersheds: Revitalization Strategies for Etobicoke and Mimico Creeks, prepared by the Toronto Region Conservation Authority, 2001, http://www.trca.on.ca/dotAsset/37523.pdf 23 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001. - 163 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 16 Evidence of long-distance trade has been found on archaeological sites from the Middle and Later Archaic times; including items such as copper from Lake Superior, and marine shells from the Gulf of Mexico.24 The Woodland archaeological period in southern Ontario (1000 BCE – CE 1650) represents a marked change in subsistence patterns, burial customs, and tool technologies, as well as the introduction of pottery making. The Woodland period is sub-divided into the Early Woodland (1000–400 BCE), Middle Woodland (400 BCE – CE 500) and Late Woodland (CE 500 - 1650).25 The Early Woodland is defined by the introduction of clay pots which allowed for preservation and easier cooking.26 During the Early and Middle Woodland, communities grew and were organized at a band level. Peoples continued to follow subsistence patterns focused on foraging and hunting. Woodland populations transitioned from a foraging subsistence strategy towards a preference for agricultural village-based communities around during the Late Woodland. During this period people began cultivating maize in southern Ontario. The Late Woodland period is divided into three distinct stages: Early Iroquoian (CE 1000–1300); Middle Iroquoian (CE 1300–1400); and Late Iroquoian (CE 1400–1650).27 The Late Woodland is generally characterised by an increased reliance on cultivation of domesticated crop plants, such as corn, squash, and beans, and a development of palisaded village sites which included more and larger longhouses. By the 1500s, Iroquoian communities in southern Ontario – and more widely across northeastern North America –organized themselves politically into tribal confederacies. South of Lake Ontario, the Haudenosaunee Confederacy comprised the Mohawks, Oneidas, Onondagas, Cayugas, and Senecas, while Iroquoian communities in southern Ontario included the Petun, Huron, and Neutral Confederacies.28 Adjacent to the Pickering border, an intact late 1600s village was founded by Seneca peoples by the Rouge River and is known as the Bead Hill National Historic Site of Canada, being federally- recognized in 1991.29 4.2 Seventeenth- and Eighteenth-Century Historic Context (1600s and 1700s) French explorers and missionaries began arriving in southern Ontario during the first half of the 17th century, bringing with them diseases for which the Indigenous peoples had no immunity, contributing to the collapse of the three southern Ontario Iroquoian confederacies. Also 24 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001. 25 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001. 26 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001. 27 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001. 28 Toronto Region Conservation Authority, “Chapter 3: First Nations”, 2001; Haudenosaunee Confederacy, “Who Are We”, Haudenosaunee Confederacy, 2020, https://www.haudenosauneeconfederacy.com/who-we-are/ 29 Parks Canada, “Bead Hill National Historic Site of Canada”, Directory of Federal Heritage Designations, accessed 18 January 2024, https://www.pc.gc.ca/apps/dfhd/page_nhs_eng.aspx?id=531 - 164 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 17 contributing to the collapse and eventual dispersal of the Huron, Petun, and Attiwandaron, was the movement of the Haudenosaunee Confederacy from south of Lake Ontario. Between 1649 and 1655, the Haudenosaunee Confederacy waged war on the Huron, Petun, and Attiwandaron, pushing them out of their villages and the general area.30 As the Haudenosaunee Confederacy moved across a large hunting territory in southern Ontario, they began to threaten communities further from Lake Ontario, specifically the Ojibway (Anishinaabe). The Anishinaabe had occasionally engaged in conflict with the Haudenosaunee Confederacy over territories rich in resources and furs, as well as access to fur trade routes; but in the early 1690s, the Ojibway, Odawa and Patawatomi, allied as the Three Fires, initiated a series of offensive attacks on the Haudenosaunee Confederacy, eventually forcing them back to the south of Lake Ontario.31 Oral tradition indicates that the Mississauga played an important role in the Anishinaabe attacks against the Haudenosaunee.32 A large group of Mississauga established themselves in the area between present-day Toronto and Lake Erie around 1695, the descendants of whom are the Mississaugas of the Credit.33 Artifacts from all major Indigenous communities have been discovered in the Greater Toronto Area at over 300 archaeological sites.34 In 1669, Sulpician missionary priests, Francois de Fenelon and Michel Trouve, explored the Rouge River and Gandatsekwyagon.35 The Rouge River Portage extended from the mouth of the Rouge River northwards on the east bank along the river. 4.3 The Johnson-Butler Purchase and Williams Treaty The Johnson-Butler Purchase, or “Gunshot Treaty” was entered into in 1788 by representatives of the Crown and certain Anishinaabe peoples.36 The Treaty contained no exact description of the land covered and was meant to cover land as far as a person could hear a gunshot from the shore of Lake Ontario. The treaty covers the north shore of Lake Ontario, beginning at the eastern boundary of the Toronto Purchase and continuing east to the Bay of Quinte, where it meets the Crawford Purchase. As the Williams Treaties First Nations write: The Gunshot Treaty was made in a series of Councils, first in 1787 with Sir John Johnson and in 1788 with Lt. Colonel John Butler and then confirmed with Lt. 30 Mississaugas of the Credit First Nation, “The History of the Mississaugas of the New Credit First Nation,” Mississaugas of the New Credit First Nation, 2018, http://mncfn.ca/wp-content/uploads/2018/04/The- History-of-MNCFN-FINAL.pdf 31 Mississaugas of the Credit First Nation, “History”, 3-4. 32 Mississaugas of the Credit First Nation, “History”, 3-4. 33 Mississaugas of the Credit First Nation, “History”, 3-4. 34 Toronto Region Conservation Authority, “Archaeology Opens a Window on the History of Indigenous Peoples in the GTA,” News, 2018, https://trca.ca/news/archaeology-indigenous-peoples-gta/ 35 Melba E. McKay, Pickering Women’s Institute, 1957, 11. 36 Government of Ontario, “Johnson-Butler Purchase”, 13 January 2022, accessed 18 January 2024, https://www.ontario.ca/page/map-ontario-treaties-and-reserves#t4 - 165 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 18 Governor Simcoe between the Chippewas of Lake Huron and Lake Simcoe and the Mississaugas of Rice Lake, Mud Lake and Scugog, circa 1794-1795. This treaty concerned lands along the shore of Lake Ontario west of the Crawford Purchase and south of Lake Simcoe.37 Due to the uncertainty of land surrendered and breach of terms from European settlers, several Indigenous groups contested the earlier Treaty. A commission was set up by the Crown in 1916, led by R.V. Sinclair.38 Sinclair concluded: “The Indian title to these lands has never been extinguished and I am of the opinion that some arrangement should be made for quieting the title by the payment to the claimants of compensation in the same way that the Crown has dealt with other Indians whose title has been extinguished by treaty.” In 1923, to settle the matters as quickly as possible, A.S. Williams set out to resolve the land claim issues and offered the provincial limit of $500,000.39 The Williams Treaty encompassed approximately 52,000 km2 and was signed by seven Anishinaabe Nations and Crown representatives in 1923 (Figure 3). The haste to sign the Williams Treaty was in part due to European settlement on land that was not yet ceded by the First Nations groups. The unforeseen problem with the Williams Treaty was it overlapped with earlier Treaties, including Treaty 20, and omitted hunting and fishing rights – that were covered in earlier Treaties.40 4.4 Post Euro-Canadian Contact History Prior to the nineteenth century, the area saw only limited European or Euro-Canadian activity. French fur traders and Jesuit missionaries travelled with and lived with Indigenous communities in what would become Ontario from the early seventeenth-century until the British gained control of the area in the late eighteenth-century.41 International conflicts including the Seven Years War (1756-1763) between Great Britain and France, leading to the 1763 Royal Proclamation, and the American Revolution (1775-1783) lead to a push by the British Crown for greater settlement in Canada which in turn led to efforts to sign treaties with Indigenous peoples.42 The western part of the Province of Quebec, west of the Ottawa River (which would 37 Williams Treaties First Nations, “Gunshot Treaty,” Pre-Confederation Treaties, n.d. 38 Robert J. Surtees, “Treaty Research Report: The Williams Treaties”, Treaties and Historical Research Centre, Indian and Northern Affairs Canada, 1986. 39 Robert J. Surtees, “Treaty Research Report: The Williams Treaties”, Treaties and Historical Research Centre, Indian and Northern Affairs Canada, 1986, 19. 40 Robert J. Surtees, “Treaty Research Report: The Williams Treaties”, Treaties and Historical Research Centre, Indian and Northern Affairs Canada, 1986, 20. 41 Toronto Public Library, “Local History & Genealogy, Selections and Full PDFs of “The Jesuit Relations”: Sainte- Marie among the Hurons and Beyond,” accessed 18 January 2024, https://torontopubliclibrary.typepad.com/local- history-genealogy/2020/01/sainte-marie-among-the-hurons-selections-from-the-jesuit-relations-and-allied- documents.html 42 Peel Art Gallery, Museum, and Archives [PAMA], “About Peel,” 2022, accessed 19 January 2024, https://peelarchivesblog.com/about-peel/ - 166 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 19 Figure 3: Map of Williams Treaties and Pre-Confederation Treaties43 eventually become Ontario) saw little settlement until Loyalists moved north following the American Revolution. 4.5 Survey and European Settlement in the Area In 1791, the Township of Pickering was first surveyed by Provincial Land Surveyor, Augustus Jones. It was initially known as Township No. 9, and then given the name Edinburgh. The Township was primarily settled after Asa Danforth completed construction of Kingston Road in 1796. This was a major road from Ancaster to Kingston, which was designed to be two rods wide to accommodate horses and situated a safe distance from Lake Ontario. The crossing of the Rouge River was through a rudimentary wooden bridge constructed by 1811. A majority of the Township was taken up by military and additional grants allocated to largely absentee landholders. Large portions of Township, in particular desirable lands along the shoreline, remained wild well into the 1800s when the original landowners began selling off parcels to new settlers. 43 Williams Treaties First Nations, Map of William Treaties and Pre-Confederation Treaties, https://williamstreatiesfirstnations.ca/maps-of-our-treaties/. - 167 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 20 The first Euro-Canadian settler in Pickering was William Peak, who arrived in 1798 and settled along the lakeshore at the mouth of Duffins Creek, working as a trader and interpreter with Indigenous peoples.44 By the beginning of the nineteenth century, the southeastern portion of the Township began to be settled by Quakers from the eastern United States. In 1809, the population of the Township numbered at 180 inhabitants.45 In 1811, Pickering Township became a separate municipality. In 1821, the Township was included in the East Riding of York County. As the Township was characterized by rolling hills covered in hardwood trees, settlement of the area flourished. By 1846, approximately 63,061 acres of land out of the total 74,660 acres in the Township were taken up and in use.46 In 1842, the population increased to 3,752 inhabitants.47 By 1850, it had increased to 6,385 inhabitants.48 Throughout the 1850s, in part due to the Crimean War and the resulting economic boom in Canada, the Township was considered one of the best settled townships in the County of Ontario and contained a number of fine farms. The economic centres were Audley and Duffins Creek (later Pickering Village).49 With the continuation of settlement along the north shore of Lake Ontario, the lake itself became a highway of communication and exports. At Frenchman’s Bay, a natural enclosed harbour was proposed as a location for a commercial harbour. In the 1840s, the Pickering Harbour Company was formed for the development and management of the harbour. By 1845, a channel was opened along the gravel bar that enclosed the harbour, and within a few years, Pickering Harbour, or Port of Liverpool, was a busy port exporting pine logs, timber and agricultural products.50 In 1875, the Pickering Harbour was improved which allowed for the export of large quantities of barley grown in the Township to the United States. During the latter part of the nineteenth century, the Township experienced an economic slump, where mills and small businesses closed and much of its population emigrated to other parts of Canada. 4.5.1.1 Kingston Road In 1796, following the survey and establishment of Yonge Street, the colonial administration intended to establish a road from the head of the lake (Hamilton) to Kingston, and engaged 44 J.E. Farewell, Ontario County: A Short Sketch of Its Settlement, Physical Features, and Resources with Brief Historical Notes, Whitby, ON: Gazette-Chronicle Press, 1907, 11-13; William R. Wood, Past Years in Pickering: Sketches of the History of the Community, Toronto, ON: William Briggs, 1911, 16-18. 45 W.C. Murkar, “Early Settlers in Pickering”, Pickering News, 29 June 1961. 46 William H. Smith, Smith’s Canadian Gazetteer: Comprising Statistical and General Information Respecting All Parts of the Upper Province, or Canada West, Toronto, C.W.: H. & W. Rowsell, 1846, 146. 47 William H. Smith, Smith’s Canadian Gazetteer: Comprising Statistical and General Information Respecting All Parts of the Upper Province, or Canada West, Toronto, C.W.: H. & W. Rowsell, 1846, 146. 48 William H. Smith, Canada: Past, Present and Future, Being A Historical, Geographical, Geological and Statistical Account of Canada West, Vol. II, Toronto, C.W.: Thomas Maclear, 1851, 21. 49 R.A. Murison, The Village of Pickering 1800-1970, Pickering, ON: The Corporation of the Village of Pickering, 1970, 3. 50 William R. Wood, Past Years in Pickering: Sketches of the History of the Community, Toronto, ON: William Briggs, 1911, 163-164. - 168 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 21 contractor Asa Danforth. In 1817, ongoing work on Kingston Road east of Scarborough was completed all the way through Kingston to Montréal. It was the first major land route for long distance transportation in Upper Canada. However, difficulty in maintaining Kingston Road limited its usefulness. The preferred mode of transportation for long distance travellers and shipping of goods was still by boat. By 1836, work was underway to “plank” Kingston Road from Toronto to Rouge Hill. This process involved securing 16-foot-wide planks of wood to cover the roadway and create a smoother surface. This improvement increased the popularity of Kingston Road as a travel route for coaches and sleds. Taverns and inns began to spring up along Kingston Road to accommodate the increasing number of travellers.51 Kingston Road was eventually converted to a gravel roadway and in 1898 the Toronto Railway Company began to operate a streetcar along Kingston Road. By 1905, the line was completed to West Hill and became the preferred mode of transportation along Kingston Road. In the 1920’s, Kingston Road was taken over by the Ontario Department of Public Highways and paved.52 4.5.1.2 Rouge Hill The Property is located in the historic Rouge Hill area in the City of Pickering. Rouge Hill was initially associated with a dangerous crossing of the Rouge River in the Township of Pickering. In 1847, a new and safer plank and macadamized road and bridge were constructed over the Rouge River and a small cluster of homes were established in the hamlet.53 Due to the terrain of the Rouge Hill area, it was described as “highly picturesque, the river making many beautiful curves in its course, and forming islands which are studded with timber”.54 In the early days of stagecoaching along Kingston Road, the east hill above the Rouge River became a station point were horses were changed, and as such this location attained local prominence. A sawmill was constructed on the west bank of the Rouge River and by 1850, two hotels were constructed on the east bank, and operated by James Black and Andrew Noble. In 1852, Emanuel Playter became the first postmaster of Rouge Hill, having previously operated a general store.55 The 1859 British-American Guide Book noted the population of Rouge Hill as having 50 inhabitants.56 Rouge Hill is noted in the 1860 Tremaine’s Map of the County of York. This map also shows four structures along the intersection of Kingston Road between Lots 32 and 33, Concession 3. By 1870, a post office, saw mill, planning mill, woolen mill, steam carriage factory, cheese factory, 51 City of Toronto, "Kingston Road– Wards 36, 43, 44–Kingston Road Initiative– Action Report”, 10 March 2009, accessed 26 January 2024, https://www.toronto.ca/legdocs/mmis/2009/sc/bgrd/backgroundfile-19593.pdf 52 City of Toronto, "Kingston Road– Wards 36, 43, 44–Kingston Road Initiative– Action Report”, 10 March 2009, accessed 26 January 2024, https://www.toronto.ca/legdocs/mmis/2009/sc/bgrd/backgroundfile-19593.pdf 53 William H. Smith, Canada: Past, Present and Future, Being A Historical, Geographical, Geological and Statistical Account of Canada West, Vol. II, Toronto, C.W.: Thomas Maclear, 1851, 21. 54 William H. Smith, Canada: Past, Present and Future, Being A Historical, Geographical, Geological and Statistical Account of Canada West, Vol. II, Toronto, C.W.: Thomas Maclear, 1851, 21. 55 Max Rosenthal, “Early Post Offices in Pickering Township”, Pickering Historical Society, 4 June 1965, accessed 29 November 2023, 7; William R. Wood, Past Years in Pickering: Sketches of the History of the Community, Toronto, ON: William Briggs, 1911, 161. 56 The British American guide-book: being a condensed gazetteer, directory and guide, to Canada, the Western States, and principal cities on the Seaboard, New York, NY: H. Bailliere, 1859, 67. - 169 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 22 cabinet factory, wagon shop, cooperage, shoemaker, and weaver, along with multiple other tradesmen were located in the hamlet.57 Conner & Coltson’s Directory of the County of Ontario for 1869-70 describes Rouge Hill as “a village in the township of Pickering, 11 miles west of Whitby. Population about 150.” Hugh Graham was listed as the Postmaster. The post office appears to be identified on the 1877 J.H. Beers Atlas of Ontario County (Figure 4). In 1878, the bridge over the Rouge River was rebuilt.58 The 1895 C.E. Goad Map of the Township of Pickering shows the development of the hamlet from the intersection of Kingston Road and Altona Road (Figure 4). Rouge Hill remained relatively undeveloped into the twentieth century (Image 1). The 1914 Topographic Map illustrates four structures in the area, three constructed out of wood, and one out of stone/brick (Figure 5). By 1919, the original alignment of Kingston Road was straightened, and a new bridge was constructed (Image 2). The area remained largely unchanged until 1936 when major development in the area occurred (Figure 4 and Image 3). Altona Road was extended further south, south of Kingston Road and new structures were built, fronting Altona Road. To the north of Kingston Road, two branching roads were constructed, and new structures were built. Between 1943 and 1974, Rouge Hill’s development waned slightly, however, development in the area continued, new structures were built in the surrounding area, and Highway 401 was widened (Figure 5 and Image 4). Historic Aerial Photographs from 1946, 1954, and 1969 were also consulted and show a similar development of the area (Figure 6). Image 1: View looking east along Kingston Road showing the village of Rouge Hill at left, 1909.59 57 W.A. McKay, The Pickering Story, Pickering, ON: The Township of Pickering Historical Society, 1961, 120. 58 Tweedsmuir History – Pickering Women’s Institute, Years of Growth, 1957, 85 59 TheKing’sHighway.ca, “Photographic History of King’s Highway 2”, accessed 15 January 2024, https://www.thekingshighway.ca/PHOTOS-3/hwy2-143_lg.jpg - 170 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 23 Image 2: View looking east along Kingston Road towards Rouge Hill, 1919.60 Image 3: View looking east along Kingston Road towards Rouge Hill, 1932.61 60 TheKing’sHighway.ca, “Photographic History of King’s Highway 2”, accessed 15 January 2024. 61 Facebook, “Scarborough, Looking Back..”. 5 April 2010, accessed 15 January 2024, https://www.facebook.com/photo/?fbid=10150179564900273&set=a.487003990272 - 171 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 24 Image 4: View looking east towards Kingston Road at left and Highway 401 at right, 1970.62 4.6 Property History Table 1: Property Chain of Ownership for 301 Kingston Road Property Owner Years of Ownership Remarks William Holmes 1798 – 1834 All 200 acres Thomas Dehart 1834(?) – 1838 195 acres; £145.6s John Wesley 1838 – 1868 195 acres; £200. John C. Wesley 1868 – 1874 --- Richard Rodd 1874 – 1881 --- Robert and Naomi Moody 1881 – 1902 --- George Toyne 1902 – 1934 --- George E. Toyne 1934 – 1936 --- Helen D. Toyne 1936 – 1944 --- John A. Alderice and Alcona Alderice 1944 – 1968 --- Manfred Pfeiffer and Delmar F. Page 1968 – 1971 1 acre; $1,000 + mortgage Ruth C. Smith 1971 – 1971 0.80 acres; $2 62 Facebook, “Scarborough, Looking Back..”. 5 April 2010 accessed 15 January 2024. - 172 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 25 Property Owner Years of Ownership Remarks Ernest A.J. Salmon 1971 – 2016 0.80 acres; $2 Energy Centre Inc. 2016 – Present --- In 1792, William Holmes, with plans to settle in Upper Canada was granted 1,200 acres in Pickering Township. The Crown Patent was granted in 1798, which included Lot 32, Concession 3 Broken Front.63 He purchased additional land including Lots 26 to 33, Concession 2 Broken Front, Concession 3 Broken Front, and Concession 1 and 2 (Figure 3).64 Holmes’ plans were changed when he was transferred to Quebec (Lower Canada) in 1796, where his regiment was stationed.65 It is unlikely that Holmes, who owned the Property along with his numerous acres of land, built or commissioned any structures in Pickering Township. J.S. Howard, agent of William Holmes had sold the Property to Thomas Dehart for a sum of £132.s5.5d.66 In 1838, John Wesley purchased Lot 32, Concession 3 Broken Front from Thomas Dehart for £200.67 A subsequent transaction in 1842 appears to record the transfer of the 195 acres from William Holmes’ estate to John Wesley.68 A mortgage between John Wesley, innkeeper and William Proudfoot, trustee of the Home District Savings Bank for a sum of £150 that same year suggests a building may have been constructed around that time.69 The 1843 Plan and Section of the Kingston Road illustrates two buildings on the north and south side of Kingston Road within the Rouge Hill hamlet. According to the 1846 Brown’s Toronto City and Home District Directory, Sarah Wesley is listed as living on Lot 32.70 The 1853 Tax Assessment Roll lists Andrew Noble as a householder on 200 acres of Lot 32 valued at £1,100, and Emanuel Playter is listed as a householder on ¼ acres of Lot 32 valued at £100.71 The 1855 to 1858 Tax Assessment Rolls list Andrew Noble, innkeeper, as a householder on 196 acres of Lot 32 valued at £1,200.72 The 1859 Tax Assessment Roll lists John C. Wesley, merchant, as a freeholder on ¼ acres valued at $400, and John Head, innkeeper, as a householder on 196 acres valued at $4,800 under the ownership of John C. Wesley.73 63 Land Registry Ontario, Durham (LRO 40), Inst. Crown Patent; Barbara Tunis, “Holmes, William (d.1834),” Dictionary of Canadian Biography, vol. 6., University of Toronto/Université Laval, 2003, accessed 28 November 2023, http://www.biographi.ca/en/bio/holmes_william_1834_6E.html 64 Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020, 27. 65 Barbara Tunis, “Holmes, William (d.1834),” Dictionary of Canadian Biography, 2003. 66 Land Registry Ontario, Durham (LRO 40), 1838, Inst. 16364. 67 Land Registry Ontario, Durham (LRO 40), 1838, Inst. 16364. It is unclear when Thomas Dehart came into possession of the property. 68 Land Registry Ontario, Durham (LRO 40), 1843, Inst. 21307. 69 Land Registry Ontario, Durham (LRO 40), 1843, Inst. 21394. 70 Brown’s Toronto City and Home District Directory, 1846-7, Toronto, C.W: George Brown, 1846, 65. 71 Tax Assessment Roll for the Township of Pickering, 1853. 72 Tax Assessment Roll for the Township of Pickering, 1852, Lines 84-85; Tax Assessment Roll for the Township of Pickering, 1858, Line 78. 73 Tax Assessment Roll for the Township of Pickering, 1859, Lines 83-84. - 173 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 26 The 1860 Tremaines’ Map of County of Ontario depicts a building on the Property. It also identifies the area as Rouge Hill. Additionally, it indicates that John C. Wesley owned the entire Lot 32 and shows this building along with two others along Kingston Road on this Lot, one immediately to the east and one on the opposite side of Kingston Road (Figure 4). In 1860, the mortgage on the Property was discharged and it appears under the name of Sarah Wesley. That same year and throughout the 1860s, a series of transactions took place, including multiple mortgage agreements between John C. Wesley and James Black, an innkeeper. The 1860 to 1864 Tax Assessment Rolls list John C. Wesley, innkeeper, as owning the 196 acres valued at $4,800, and Michael Brooks, storekeeper and postmaster, on ½ an acre under the ownership of John C. Wesley valued at $350.74 In 1874, the Property was purchased by Richard Rodd. The 1877 J.H. Beers & Co. Map of Pickering Township demonstrates a building on the Property along with two others along Kingston Road in this Lot, one immediately east and one on the opposite side of Kingston Road. The 1877 J.H. Beers & Co Map provides more detailed information including an arrow which illustrates the ownership of two parcels of land by Richard Rodd which is consistent with the 1860 Tremaines’ Map (Figure 4). In 1881, Robert and Naomi Moody purchased the Property.75 In 1902, they sold the Property to George Toyne for a sum of $8,000.76 That same year, George Toyne erected a silo as part of his farmstead.77 The 1913 King’s Official Route Guide notes that the Rouge Hill post office was located at the left side (south side) of Kingston Road and George Toyne had been the postmaster since 1902.78 The 1914 Topographic Map illustrates the frame building and a brick or stone building on the Property, one of which is noted as a post office, and illustrates the position of three other buildings on the north side of Kingston Road (Figure 5). The 1922 Topographic Map illustrates the buildings in higher fidelity including the brick or stone building on the Property (Figure 5). The 1936 Topographic Map illustrates the growth of the Rouge Hill community with buildings constructed along Kingston Road and along a newly extended Altona Road to the south. It does not identify the construction material of buildings (Figure 5). The 1943 Topographic Map illustrates the growth of the Rouge Hill community with buildings constructed along Kingston Road, along a newly extended Altona Road to the south, and the construction of Highway 401 further south. It does not identify the construction material of buildings (Figure 5). In 1944, George’s wife, Helen sold the one-acre Property to John and Alcona Alderice for a sum of $1,000.79 The 1946 Aerial Photograph demonstrates two buildings on the Property including the farmhouse structure with an addition surrounded by a row of trees along the property line along Kingston Road and Altona Road (Figure 6). The 1954 Aerial Photograph demonstrates the 74 Tax Assessment Roll for the Township of Pickering, 1861, Lines 83-84. 75 Land Registry Ontario, Durham (LRO 40), 1881, Inst. 5572. 76 Land Registry Ontario, Durham (LRO 40), 1902, Inst. 10046. 77 “Rouge Hill”, The Pickering News, 31 October 1902, 1. 78 Sidney J. King, King’s Official Route Guide, Section 7: King’s Routes of Michigan, Province of Ontario, Can., and New York, Chicago, IL: Sidney J. King, 1913, 248. 79 Land Registry Ontario, Durham (LRO 40), 1944, Inst. 24411. - 174 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 27 same buildings in higher fidelity with evidence of gardens and rows of trees visible. Kingston Road appears to have been widened and Highway 401 appears at the south of the Property (Figure 5). The 1962 Topographic Map illustrates the building on the Property. It does not identify the construction material of buildings (Figure 5). In 1968, the Property was sold to Manfred Pfeiffer and Delmar Page. The 1969 Aerial Photograph demonstrates the same buildings in higher fidelity with evidence of gardens and rows of trees visible. Kingston Road appears to have been widened and Highway 401 appears at the south of the Property (Figure 6). In 1971, it was conveyed to Ruth Smith (trustee), and then shortly after, Ernest A.J. Salmon purchased the Property.80 The 1974 Topographic Map illustrates the building on the Property and the severing of Altona Road by the expansion of Highway 401. It does not identify the construction material of buildings (Figure 6). In 2016, the Property was purchased by the current owners.81 In 2020, the Property was one of four properties evaluated by Branch Architecture as part of the Kingston Road Study: Cultural Heritage Evaluation Report (Image 5 through Image 7). Image 5: View looking south towards the north elevation (front façade).82 80 Land Registry Ontario, Durham (LRO 40), 1971, Inst. CO205500. 81 Land Registry Ontario, Durham (LRO 40), 2016, Inst. DR1500267. 82 Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020. - 175 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 28 Image 6: View looking southwest towards the east elevation.83 Image 7: View looking northeast towards the west and south elevations.84 83 Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020. 84 Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020. - 176 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 29 4.7 Known Persons of Historical Interest Associated with the Property William Holmes was born in Stewartstown, Northern Ireland to parents William (1730-1789) and Martha (née Stewart) (1732-1805). In 1789, he married his first wife, Mary Anne (née Jacobs) (1765-1803) in Quebec City and they had eight children.85 He was a doctor and military surgeon in Upper Canada. From 1790 to 1791 he was stationed in Newark (now Niagara-on-the- Lake). In 1792, with plans to settle in Upper Canada, William accepted a grant for 1,200 acres in Pickering Township and purchased additional land. However, in 1796 his regiment, the 5th Regiment of Foot, was relocated to Lower Canada, and Holmes’ family re-settled in Quebec City where he worked as a senior medical officer. William also established himself as in private medical practice working at both Hotel-Dieu and Hospital General. In 1807, after the death of his first wife Mary Ann four years prior, he married his second wife, Margaret (née MacNaider) (1764-1838) in Quebec City and they had one daughter. He maintained an active medical career including the following positions: President of the Quebec examiners (1813); member of the Vaccine Board (1817); Justice of the Peace (1821); and, Commissioner for the relief of the insane and foundlings (1816). In the 1820s, Holmes retired from practice, delegating his responsibilities to younger doctors and staff. William became a keen farmer and owned well-kept properties along Chemin Sainte-Foy. In addition to his rural holdings, he owned and leased out several townhouses in Quebec City. In 1834, he passed away in Quebec City and was buried at the Cimetière Anglican Saint-Matthew.86 Thomas Dehart was born in New York to the parents of Captain Daniel Dehart (1760-1842) and Elizabeth Dehart (née Mersereau) (1760-1851). Originally from Staten Island, New York, the family settled in Whitby Township after the American Revolution.87 Thomas served in the 3rd Regiment of the York Militia under Captain Heward’s 2nd Flank Company during the War of 1812 but deserted. Afterwards, he worked as a farmer. The 1822 Census of Whitby Township notes that he lived with eight family members.88 Around 1824, he married Rebecca Dehart (née McCauslin) (1805-1860) and had four children including Lathrop (1824-1864), Charles (1826 ), William (1828-1917), and Juliet (1836-Unknown).89 In the 1836 Walton’s Directory he is listed as living in Whitby on Broken Front, Lot 35 with siblings Daniel, Nicholas, and Jacob owning 85 Ancestry.ca, “Dr. William Holmes (1762-1834)”, user Peter Charles Smith, n.d., accessed 24 January 2024, https://www.ancestry.ca/family-tree/person/tree/167269431/person/152205905233/facts 86 Barbara Tunis, “Holmes, William (d.1834),” Dictionary of Canadian Biography, 2003; Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020. 87 Ancestry.ca, “Thomas Dehart (1794-1850)”, accessed 29 November 2023, https://www.ancestry.ca/family- tree/person/tree/52426656/person/262471322065/gallery?galleryPage=1 88 “1822 Census of Whitby Township”, Oshawa Vindicator, 18 May 1864, 2, accessed 29 November 2023, https://0901.nccdn.net/4_2/000/000/046/6ea/1822-census-of-whitby-township.pdf 89 1850 United States Federal Census, 1850, 352, accessed 29 November 2023, https://www.ancestry.ca/discoveryui-content/view/16245286:8054?ssrc=pt&tid=71505275&pid=212213418375 - 177 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 30 adjacent properties.90 Around 1836, he moved to Hancock County, Illinois and continued farming there. In 1850, he passed away in California.91 John M. Wesley was born in England.92 The 1837 Walton’s City of Toronto and Home District Directory and the 1843 Toronto Directory and Street Guide notes that for several years John Wesley was the proprietor of the Neptune Inn.93 The 1838 deed between Thomas Dehart and John Welsey notes Welsey’s occupation as an innkeeper and his residence at the time as being in Toronto. According to the 1842 Census, John was living in Toronto and working as the proprietor of the Neptune Inn.94 He married Elizabeth (1802-1838), and they had two children, Emily (1837-1837) and John C. (1838-1920). Elizabeth passed away during childbirth and they were both buried in the Toronto General Burying Ground cemetery.95 John C. Welsey was born in Toronto to John Welsey and Elizabeth Welsey. In 1860, he married Elmira Welsey (née Keeler) (1841-1884) and had two daughters, Clara (1863-1931) and Mary (1865-1952). According to the 1861 Census, his family was living on the Property in a two-storey frame house, and he worked as a farmer. The other extended family members living in the house included Jane (1842) and Fanny (1843).96 John C. Wesley owned the Property for several decades and registered multiple mortgages on Property throughout the 1860s. In 1865, he worked as a postmaster at the Rouge Hill post office.97 According to the 1871 Census and the 1881 Census, he had moved to Whitby and worked in a soda water factory.98 In 1884, his wife Elmira passed away. In 1887, he married his second wife, Elmina (née Conklin) (1842-1923) in Port Hope. In 1898, he moved to Oakland, California, becoming a US citizen and running a bookstore.99 In 1920, he passed away in San Francisco, California. 90 Thomas E. Kaiser, Historic Sketches of Oshawa, Oshawa, ON: Reforming Printing & Publishing Co., 1921, 208. 91 Ancestry.ca, “Thomas Dehart (1794-1850)”, accessed 29 November 2023, https://www.ancestry.ca/family- tree/person/tree/52426656/person/262471322065/gallery?galleryPage=1 92 Find-a-Grave, “John M. Wesley (1810-1843)”, accessed 18 January 2024, https://www.findagrave.com/memorial/249735652/john-m-wesley 93 The City of Toronto and the Home District commercial directory and register with almanack and calendar for 1837, Toronto, U.C: T. Dalton & W.J. Coates, 1837, 33; Francis Lewis, The Toronto Directory and Street Guide for 1843-4, Toronto, C.W., H. & W. Rowsell, 1843, 78. 94 Library and Archives Canada, 1842 Census of Canada West, accession no. 47162032, 1842. 95 FamilySearch, “York. Burial Registers 1850-1959, Film 004455459, Image 49, https://www.familysearch.org/ark:/61903/3:1:S3HT-DRKS-W1H?view=index&action=view 96 Library and Archives Canada, 1861 Census of Canada West, 1861, 100, Line 32. 97 Library and Archives Canada, “Rouge Hill”, Archives / Post Offices and Postmasters, accession no. RG3-D-3, accessed 29 November 2023, http://central.bac-lac.gc.ca/.redirect?app=posoffposmas&id=9769&lang=eng 98 Library and Archives Canada, 1871 Census of Canada, 1871, 28, Line 14; Library and Archives Canada, 1881 Census of Canada, Enumeration District No. 132 Ontario South, Sub-district Whitby Town, 1881, 1, Line 23. 99 Department of Commerce and Labor, Thirteenth Census of the United States, Enumeration District No. 122, Oakland City, 1910, 18, Line 2. - 178 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 31 George Toyne was born in Friskney, Lincolnshire, England to parents George Toyne (1827-1897) and Elizabeth Toyne (née Linton) (1831-1906). In 1879, he married Sarah Foston, and they had four children including George Edward (1880-1943), Walter (1883), Harry (1885), and Nellie (1896-1988). The family immigrated from England to Canada in 1888, settling in Guelph for three years.100 Between 1902 and 1915, he worked as the postmaster for the Rouge Hill post office.101 In 1913, he served as a poundkeeper for the Township.102 During the early 1900s, the building on the Property was used as a polling station for various local By-laws (with the description in the Pickering News given solely as George Toyne’s House, Rouge Hill).103 According to the 1921 Census, the Toyne family lived on the Property and the building contained seven rooms.104 The 1931 Census demonstrates that the building on the Property was valued at $800, was constructed out of wood and had nine rooms, which indicates that a former rear addition may have been constructed between those years.105 A local road in the Rouge Hill community, Toynevale Road, was given its name due to the association with George Toyne.106 100 Ancestry.ca, “George Toyne (1854-1936)”, accessed 29 November 2023, https://www.ancestry.ca/family- tree/person/tree/111047899/person/330086652521/facts 101 Library and Archives Canada, “Rouge Hill”, Archives / Post Offices and Postmasters, accession no. RG3-D-3, accessed 29 November 2023, http://central.bac-lac.gc.ca/.redirect?app=posoffposmas&id=9769&lang=eng 102 “Pickering Council”, The Pickering News, 13 January 1913, 3. 103 “By-law No. 871”, The Pickering News, 1 January 1909, 4; “By-law No. 1159”, The Pickering News, 30 December 1921, 3. 104 Library and Archives Canada, Sixth Census of Canada, 1921, Enumeration District No. 3 Pickering, 1921, 1, Line 26. 105 Library and Archives Canada, Seventh Census of Canada, 1931, Enumeration District No. 3 Pickering Township, 1931, 1, Line 17. 106 “Neighbours Remember When”, The 1ST Rouge Hill Girl Guide Company, 1984, accessed 29 November 2023, 14, https://corporate.pickering.ca/PLHCWebLink/0/edoc/171193/498.pdf - 179 - REFERENCE(S)1. Archives of O ntario, "P ickering Township", (http://ao.minisisinc.com/SCR IP TS/MW IMAIN.DLL/218039428/1/3/43697?R ECO R D&DATABASE=IMAGES_ W EB: accessed April 01, 2022), digitized map, scale unkown, 1837.2. Library and Archives Canada, "P lan and Section of the Kingston R oad from the R ouge H ill to the Eastern Boundary of the Township of W hitby", (http://central.bac-lac.gc.ca/.redirect?app=fonandcol&id=4129185&lang=eng: accessed 24 January, 2024), Digitized map, scale 1:7,920, 1843.3. Shier, J., "Tremaine's Map of the Couty of O ntario, U pper Canada, (https://www.arcgis.com/apps/webappviewer/index.html?id=8cc6be34f6b54992b27da17467492d2f: accessed March 31, 2022), digitized map, scale 1:39,600, Toronto: Geo. C. Tremaine, 18604. J.H . Beers & Co., "Map of P ickeroing Township", In: J.H . Beers & Co., "Illustrated H istorical Atlas of the County of O ntario O nt.", (https://digital.library.mcgill.ca/countyatlas/searchmapframes.php: accessed March 31, 2022), digitized map, Toronto: J.H . Beers & Co., 1877.5. Charles E. Goad, “Map of the Township of P ickering, O ntario County”, scale 60 chains to 1 inch, Toronto, O N: Charles E. Goad, 1895.6. A.E. Guidal, “Guidal Landowners’ Map of P ickering Township, O ntario County, P rovince of O ntario”, Map and Advertising Co. Limited, 1917.P ortions of this document include intellectual property of Esri and itslicensors and are used under license. Copyright (c) Esri and its licensors. All rights reserved. CLIENT P R O JECTDocumentation and Commemoration P lan 301 Kingston R oad, P ickering, O ntario CO NSU LTANT DESIGNED LH CP R EP AR ED JG Y Y Y Y -MM-DD 2024-01-26 FIGU R E # TITLEHistoric Maps Showing the Property P R O JECT NO . LH C0292 4 1. All locations are approximate. NOTE(S) Legend P roperty Energy Centre Inc. 1843 1860 1877 0 800400 Meters 0 800400 Meters 0 800400 Meters 0 800400 Meters 0 800400 Meters 1895 1917 1837 0 800400 Meters 1843 - 180 - REFERENCE(S)1. Department of Militia and Defence, Survey Division, "Ontaio, Markham Sheet", (http://geo1.scholarsportal.info/#r/details/_uri@=564032357&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14, scale 1:63,360, 1914. 2. Department of Militia and Defence, "Quebec, Markham Sheet", (http://geo1.scholarsportal.info/#r/details/_uri@=564032357&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14, scale 1:63,360, 1922. 3. Department of National Defence, Geographical Section, General Staff, "Markham, Ontario", (http://geo1.scholarsportal.info/#r/details/_uri@=564032357&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14, scale 1:63,360, Ottawa: Department of the Interior, 1936.4. Department of National Defence, Geographical Section, General Staff, "Markham, Ontario", (http://geo1.scholarsportal.info/#r/details/_uri@=564032357&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14, scale 1:63,360, Ottawa: Department of Mines and Resources, 1936. 5. Army Survey Establishment, R.C.E., "Highland Creek, Ontario", (http://geo2.scholarsportal.info/#r/details/_uri@=847590539&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14b, edition 2, scale 1:25,000, Ottawa: Department of Mines and Technical Surveys, 1962.6. Department of Energy, Mines, and Resources, Surveys and Mapping Branch, "Highland Creek, Ontario", (http://geo2.scholarsportal.info/#r/details/_uri@=847590539&_add:true: accessed March 30, 2022), digitized map, sheet 30M/14b, edition 3, scale 1:25,000, Ottawa: Department of Energy, Mines, and Resources, 1974 Portions of this document include intellectual property of Esri and its licensors and are used under license. Copyright (c) Esri and its licensors. All rights reserved. CLIENT PROJECT Documentation and Commemoration Plan 301 Kingston Road, Pickering, Ontario CONSULTANT DESIGNED LHCPREPARED JG YYYY-MM-DD 2022-03-30 FIGURE # TITLETopographic Maps Showing the Property PROJECT NO. LHC0292 4 1. All locations are approximate. NOTE(S) Legend Property Energy Centre Inc. 1914 1922 1936 1943 1962 1974 ¯¯¯ ¯¯¯ 0 300 600150 Meters 0 300 600150 Meters 0 300 600150 Meters 0 300 600150 Meters 0 300 600150 Meters 0 300 600150 Meters- 181 - REFERENCE(S)1. National Air Photo Library, "A10118-25", scale 1:20,000, roll A10118 photo 25, 1946.2. National Air Photo Library, "A12499-3", scale 1:10,000, roll A12499 line 6W photo 3, 1950.3. National Air Photo Library, "A20263-098", (https://madgic.trentu.ca/airphoto/: accessed March 31, 2022), Scanned and georeferenced by the Maps, Data and Government Information Centre at Trent University. © Her Majesty the Queen in Right of Canada 1969. scale 1:25,000, A20263 27E photo 9,. Ottawa, Ontario: Department of Energy, Mines and Resources, 1969. Portions of this document include intellectual property of Esri and its licensors and are used under license. Copyright (c) Esri and its licensors. All rights reserved. CLIENT PROJECT Documentation and Commemoration Plan 301 Kingston Road, Pickering, Ontario CONSULTANT DESIGNED LHCPREPARED JG YYYY-MM-DD 2023-12-19 FIGURE # TITLEHistoric Aerial Photographs of the Property PROJECT NO. LHC0292 5 1. All locations are approximate. NOTE(S) Legend Property 0 50 10025 Meters ¯ Energy Centre Inc. 1946 1969 ¯ ¯1950 0 50 10025 Meters 0 100 20050 Meters - 182 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 35 ASSESSMENT OF EXISTING CONDITIONS 5.1 Surrounding Context The Property is located in Peel Plain physiographic region. The Peel Plain is characterized by level-to-undulating clay soils, gently rolling topography which slopes westerly towards the Rouge River valley from the Property. The Credit, Humber, Don, and Rouge Rivers and streams such as the Bronte, Oakville, and Etobicoke Creeks have cut deep valleys across the plain. Soils in the area are predominantly imperfectly drained and stone-free clay loam. The Property is in the Rouge River watershed and the most prominent natural feature, the Rouge River, is found 300 metres to the west. The Rouge River travels in an east-west direction and is a tributary to Lake Ontario. The Rouge National Urban Park is also located to west and encompasses a large area that makes up Toronto’s only campground, the Toronto Zoo, the Greater Toronto Area’s last remaining working farms, and Carolinian ecosystems.107 The surrounding area can generally be characterised as urban with a mixture of commercial and residential properties. Commercial properties are clustered around the intersection of Kingston Road and Altona Road, and to the east; all of which front Kingston Road. Commercial properties are generally one-to-two-storeys in height with a flat roof. Commercial structures generally have large floor to ceiling windows, metal doors with large glass sidelights, and are clad in brick. Some commercial buildings are clad in plaster and vinyl. A few older buildings are clad in board and batten siding. Residential structures tend to be located to the north or south in subdivisions. Residences within the subdivisions are generally homogenous in design and share similar architectural elements. These elements include vinyl windows, attached front facing garage, hipped roof, and brick siding. Some exceptions exist such as gable roof, and wooden, vinyl, or stone siding. Kingston Road is a major four-lane road with the designation of Regional Road 2 which runs in a west-to-east direction. It has hydro poles, light fixtures, concrete curbs, and concrete sidewalks on the north and south sides of the road (Photo 1 through Photo 5). Kingston Road had much of the original road alignment altered during the early twentieth century. Altona Road is a four-lane road in a north-to-south direction. It has hydro poles, light fixtures, concrete curbs, and concrete sidewalks on the west and east sides of the road. Altona Road has had much of the original road alignment altered with the construction of Highway 401 in the 1940s. 107 Parks Canada, “Rouge National Urban Park”, 2021, accessed 11 December 2023, https://www.pc.gc.ca/en/pn- np/on/rouge - 183 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 36 Photo 1: View looking west along Kingston Road towards the Property. Photo 2: View looking south along Altona Road towards the Property. - 184 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 37 Photo 3: View looking northwest at the intersection of Kingston Road and Altona Road towards 1320 Altona Road. Photo 4: View looking west along Kingston Road. - 185 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 38 Photo 5: View looking east along Kingston Road towards the Property. 5.2 The Property The Property is legally described as PT LT 32 RANGE 3 CONCESSION BROKEN FRONT AS IN CO205500; CITY OF PICKERING (PIN: 26300-0139 (LT)). LHC’s understanding of the existing conditions of the Property has been supplemented by a Structural Assessment prepared by Clarke Engineering, referenced below where relevant. The Structural Engineering Report prepared by Clarke Engineering describes the building as being structurally unsafe. It describes the advanced state of deterioration of the building and identifies the heavy presence of designated substances such as mould within the structural elements.108 A Class 5 (Rough Order of Magnitude) estimate was provided for different approaches, including rehabilitation. The cost of rehabilitating the building is estimated to be approximately $1,150,000 which is significantly higher than the cost of demolition and the cost of constructing a new building.109 The two-storey wood frame building appears to have been constructed on a rectangular plan. The building features a large medium-pitched gabled roof with asphalt shingles, and returned eaves on the west and east elevations which appear to have been altered with a perforated plain metal soffit and painted metal cladding at the fascia, bedmould, frieze and gable-end 108 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. 109 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. - 186 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 39 returns. The building does not have any exterior cladding. Formerly, the building had a painted aluminium siding, however, it did not provide adequate protection against water damage and rodent infestation. The building is wrapped by a grey and green tarp, held by stakes, as part of mothballing measures aimed at protecting the building. The building sits on a concrete platform. The north elevation (front façade) is balanced, although does not have a symmetrical window and door pattern (Photo 6). On the first floor, there is a centrally-placed front door flanked by two window openings (Photo 7). On the second floor, there are three evenly-placed window openings, however they do not align with the window openings below. The west and east elevations display a symmetrical window pattern (Photo 8 through Photo 10). The east elevation features the remnants of a vertical strip between the two windows, which indicated a probable alteration related to the former chimney. The front entranceway at the north elevation features a contemporary wooden door with four embossed panels, and two sidelights, a rectangular transom and transom light. Photo 6: View looking south towards the north elevation (front façade) - 187 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 40 Photo 7: View of the front entranceway and concrete steps. - 188 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 41 Photo 8: View looking east towards the west elevation.110 Photo 9: View looking north towards the north and east elevations.111 110 Ed Saki, correspondence, 31 January 2024. 111 Ed Saki, correspondence, 31 January 2024. - 189 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 42 Photo 10: View looking west towards the east elevation with a close-up of plaster cladding. 5.2.2.1 Basement The basement is accessed by a narrow opening in the floor above. The stairwell is no longer present, and a makeshift aluminum ladder substitutes the original. The opening was created without structural reinforcement to surrounding joists and this has caused substantial weakening in the floor structure including the dropping of the central section of the floor by approximately 7 cm.112 The foundation is composed of 15 cm concrete masonry blocks which may have been installed in order to compensate for deficiencies in the original rubblestone foundation. Notable issues include block courses which are not level and mortar joints that are incomplete (Photo 11). At the base of the exterior walls, concrete has been poured into the base of the walls, covering the sill plate.113 Large timber beams and joists support the ceiling and First Floor above. There appears to be significant rot, insect damage, and mechanical damage to the First Floor framing including joists and beams (Photo 12). 112 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 2. 113 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 2. - 190 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 43 Photo 11: View of the cinder block foundation. - 191 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 44 Photo 12: View of the cinder block foundation, large hewn timber beams, milled joists, and floorboards. 5.2.2.2 First Floor The first floor is composed of four rooms, including a bathroom and it is accessed via the centre entranceway at the north elevation. It is arranged in a centre hall plan, with access to the basement through a small and narrow opening in the floor (Photo 13). The building has been mostly taken down to the frames with exposed studs and joists. Of note are large structural timber beams, joists, and braces (Photo 14 through Photo 16). The large timber beams have hand-hewn markings and notched beams that may have been recycled from another structure (Photo 17). The heavy timber framing consists of four timber columns spaced evenly across each of the north and south walls. Four timber beams run in a north-south direction and are supported by a timber column at each end. Timber beams also span between the columns in the north and south walls.114 The central entranceway’s architectural elements including the sidelights, transom, and door casing are more visible from the interior as the exterior has been covered up. The first floor has been significantly altered and the majority of interior elements have been removed. The floor has recently been refurbished and includes new laminate flooring. The ceiling consists of the identical flooring material. The windows have vinyl casings and newer glazing, with a horizontal placement. Large structural wooden beams have been repurposed into the structure and are 114 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 4. - 192 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 45 located above the windows. The timber frame of the building reveals a plaster-and-lath construction that divided the building’s rooms (Photo 18 and Photo 19). The plaster-and-lath ceiling reveals evidence having been covered by various wallpapers. Of note are the flat rectangle-head machine-cut iron nails which date between 1850 and 1890 (Photo 20). Photo 13: View of the centre-hall plan showing the access points to the Basement and Second Floor levels. - 193 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 46 Photo 14: View of milled wooden joists and braces. Photo 15: View of two rooms separated by milled wooden framing. - 194 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 47 Photo 16: View of milled wooden joists. Photo 17: View of a large timber beam with a lap joint. - 195 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 48 Photo 18: View of a large timber beam with a supporting brace. Photo 19: View of wooden ceiling boards and the access point to the Second Floor. - 196 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 49 Photo 20: View of several flat rectangular-head machine-cut iron nails. 5.2.2.3 Second Floor The second floor is accessed by a temporary metal ladder as there is no stairwell present. The floor is composed of similar materials and architectural elements of the First Floor. The rafters and roof are built using milled wooden planks. The roof and ceiling framing above the second floor shows evidence of historical water damage, but no significant rot was observed. The ceiling framing members generally simply sit in notches present in the beams, without any positive connection. A portion of the ceiling structure is missing at the southeast. There are no purlins, struts, knee walls, collar ties or ridge beams to provide additional structural support (Photo 21 and Photo 22).115 115 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 2. - 197 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 50 Photo 21: View of the Second Floor showing the rafters and roof structure. - 198 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 51 Photo 22: View of the roof structure. 5.3 Design Analysis The Georgian architectural style was brought to Upper Canada (present-day Ontario) by United Empire Loyalists relocating from the United States after the American Revolution. The style was cumulative of architectural fashion in Britain during the reign of the first three King Georges of England (1750 - 1820). Georgian architecture in Britain and in Canada was a modification of the Renaissance style adapted throughout Europe during the eighteenth century. It was a variation on the Palladian style which was known for balanced façades, muted ornament, and minimal detailing. Simplicity, symmetry, and solidity were the elements to be strived for.116 5.4 Comparative Illustrations Nearby extant buildings constructed before 1900 found in the Rouge Hill community in the City of Pickering are described in Table 2. From analysis of historical mapping (Figure 4 & Figure 5) and aerial photography (Figure 6), it is evident that three out of the four buildings which stood at the corners of the Kingston Road and Altona Road intersection remain extant. Listed and Designated properties with buildings in the vernacular Georgian farmhouse architectural style within the City of Pickering are described in Table 3. 116 Shannon Kyles, “Georgian (1750-1850)”, OntarioArchitecture, n.d., accessed 5 December 2023, http://www.ontarioarchitecture.com/georgian.htm - 199 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 52 Table 2: Comparative Illustrations of Nearby Buildings in the Rouge Hill Community Address Recognition Adjacency Notes Photo 1310-1312 Altona Road, Pickering, ON None None According to real estate listings, the buildings on this property are over 100 years old.117 The 1895 C.E. Goad Map illustrates that a building was situated in that location. Located on Lot 33, Broken Front, Concession 3. 1320 Altona Road, Pickering, ON None None The likely attributes of the building including the vernacular L-shaped plan, gable roof with Gothic dormers and a red brick chimney, gingerbread cresting, wooden finials, wooden window sills, and Mansard roof indicate its probable construction during the Victorian era. The 1860 Tremaines’ Map, the 1877 J.H. Beers Map, and the 1895 C.E. Goad Map 117 HouseSigma, “1312 Altona Road, Pickering”, Listing ID E4487429, 13 June 2019, accessed 9 January 2024, https://housesigma.com/bkv2/landing/rootpage/listing?id_listing=gaQmD7zZGMr7J9Bo&utm_campaign=listing&utm_source=user-share&utm_medium=desktop&ign= - 200 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 53 Address Recognition Adjacency Notes Photo illustrates that a building was situated in that location (Figure 3). Located on Lot 33, Broken Front, Concession 3. Table 3: Comparative Illustrations of Buildings in the vernacular Georgian architectural style within the City of Pickering Address Recognition Adjacency Notes Photo 1505 Whitevale Road, Pickering, ON Designated Section 29, Part IV of the OHA By-law 6691/06 enacted on 24 July 2006. None One of the earliest surviving farmhouses in Pickering. The building dates to 1861 and is a classic example of an Ontario vernacular farmhouse. The exterior is Georgian in form, while the interior is representative of the mid 19th century, with a Greek revival sensibility.118 118 City of Pickering, Municipal Heritage Register, June 2021, accessed 18 January 2024. - 201 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 54 Address Recognition Adjacency Notes Photo 560 Park Crescent, Pickering, ON Designated Section 29, Part IV of the OHA By-law 7290/13 enacted on 8 July 2013. None The Newman House a 1 ½ storey, three-bay fieldstone farmhouse built in the mid-1850s in a modified Georgian style. The property is recognized for its design, historical, and contextual value.119 615 Whitevale Road, Pickering, ON Designated Section 29, Part IV of the OHA None The property displays design and physical value, historical associative value, and contextual value. The Henry Major House is a rare and representative style of the Georgian Classical Style. The house was constructed for Henry Major in the 1830s and is a 1 ½ storey timber-frame house is rare in the area. It is associated with the early settlement of the area and is important in maintaining and supporting the rural 19th century landscape along the Whitevale Road corridor.120 119 City of Pickering, Municipal Heritage Register, June 2021, accessed 18 January 2024. 120 City of Pickering, Municipal Heritage Register, June 2021, accessed 18 January 2024. - 202 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 55 EVALUATION OF CULTURAL HERITAGE VALUE OR INTEREST 6.1 Heritage Status The Property is listed on the City’s MHR under Section 27, Part IV of the OHA, and is not designated under Section 29, Part IV or Section 41, Part V of the OHA. The City’s MHR provides the following description of the Property which was added on 1 March 2021: Built in mid-19th century, a 2 storey Georgian style house. Associated with military doctor William Holmes. Associated with the Rouge Hill community and prominently located at the south west corner of Altona Road and Kingston Road.121 6.2 Previous Evaluations As discussed in Section 1.1, the Property was previously evaluated by Branch Architecture (2020). The 2020 study, Kingston Road Study: Cultural Heritage Evaluation Report, reviewed four properties of potential cultural heritage value or interest which had been identified in the 2019 Kingston Road Corridor and Speciality Retailing Node Draft Intensification Plan. The scope of the 2020 study was: 1. Undertake a site visit to each property, including a walk around the subject building. 2. Conduct preliminary background research on the history of the properties and their immediate setting. 3. Undertake general photographic documentation of the property and surroundings. 4. Prepare a Preliminary Cultural Heritage Evaluation Report including the following for each property: • A written description of the property and building(s); • General photographs of each property and buildings; and, • Preliminary heritage evaluation based on Ontario Regulation 9/06 Criteria for Determining Cultural Heritage Value or Interest.122 The 2020 study recommended listing the Property indicating it met criteria: • 1 as a rare –but altered –example of an early to mid-19th century Georgian; • 4 for its associations with William Holmes; 121 City of Pickering, Municipal Heritage Register, June 2021, accessed 4 December 2023, 5, https://www.pickering.ca/en/city-hall/resources/Municipal-Heritage-Register-June-2021-ACC.pdf 122 Branch Architecture, Kingston Road Study: Cultural Heritage Evaluation Report. 2020: 1. - 203 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 56 • 8 as perhaps one of a few remaining buildings associated with the Rouge Hill community; and, • 9 as a prominently located structure (landmark). In 2022, LHC completed a Documentation and Commemoration Plan (DCP) for the Property “to provide a visual and textual documentary record of the Property, its architectural elements, and its surrounding context.” Based on the limited scope, the DCP recommended that the Property met criteria 4 for its association with the Rouge Hill community and criteria 9 as it “could be considered a landmark”. However, the following evaluation is based on more detailed historical research and assessment of the current condition of the Property and supersedes the evaluation in the DCP.123 6.3 Ontario Regulation 9/06 Evaluation The Property was evaluated for CHVI against O. Reg. 9/06 under the OHA with the goal of determining if the Property satisfies the criteria and, as applicable, identifying and articulating heritage attributes (Section 6.2). (Table 4). Table 4: Ontario Regulation 9/06 Evaluation for 301 Kingston Road Criteria Criteria Met Justification 1. The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method. No The property does not meet this criterion. As discussed in Sections 5.0 and 5.3, the building has been altered and no longer retains sufficient characteristic features of the Georgian style for it to be a representative example. Particularly, the arrangement of the window openings lacks the symmetry that best characterises the style. The scale, massing, rectangular plan, and roof pitch remain evocative of the style. Visible alteration of elements within the interior indicate that this is not an early example of the Georgian style. 2. The property has design value or physical value because it displays a high degree of craftsmanship or artistic merit. No The Property does not meet this criterion. The Property does not display a high degree of craftsmanship or artistic merit. The Property does not demonstrate evidence of more than average craftsmanship for the time in its construction. 123 LHC, Documentation and Commemoration Report, 301 Kingston Road, Pickering, Ontario. 2022: 28. - 204 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 57 Criteria Criteria Met Justification 3. The property has design value or physical value because it demonstrates a high degree of technical or scientific achievement. No The Property does not meet this criterion. The Property does not demonstrate a high degree of technical or scientific achievement. There is no evidence to suggest that the Property meets this criterion. 4. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. Yes The Property meets this criterion. As described in Section 4.7, although the Property was owned by William Holmes, no direct associations to him were identified with respect to 301 Kingston Road. There is no evidence to suggest he constructed the extant building. It may have been constructed for John Wesley Sr., or possibly John C. Wesley sometime prior to 1860. However, the extensive mortgages in the 1860s and the visible construction elements indicate that the extant building may have been constructed during this time to replace an earlier structure. The Property is associated with the Rouge Hill post office and postmasters including Emanuel Playter between 1852 and 1859, Michael Brooks between 1860 and 1864, John C. Wesley in 1865, and George Toyne between 1902 and 1915, after then it closed. The Property is directly associated with the development of the Rouge Hill community in the mid-nineteenth century, and this is illustrated by various historical maps showing the building at the intersection of Kingston Road and Altona Road. - 205 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 58 Criteria Criteria Met Justification 5. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. No The Property does not meet this criterion. The Property does not yield information that contributes to the understanding of the community. 6. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. No The Property does not meet this criterion. The Property does not demonstrate or reflect the work or ideas of an architect, artist, builder, designer, or theorist who is important to a community. The building was built using vernacular plans and designs with Georgian influences that were widely available at the time. 7. The property has contextual value because it is important in defining, maintaining or supporting the character of an area. No The property does not meet this criterion. Although the Property has remained in its original position and orientation, it has lost all of the auxiliary farm buildings, structures, and vegetative landscape features including trees and hedgerows which made the Property a working farm for over 100 years. The surrounding area does not have a cohesive cultural heritage character to which the Property contributes. 8. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. No The property does not meet this criterion. The property is not physically, functionally, visually, or historically linked to its surroundings. As discussed in Sections 4.5.1.1 and 4.6, although the Property has remained in its original position and orientation, it has lost all of the auxiliary farm buildings, structures, and vegetative landscape features including trees and hedgerows which made the Property a working farm for over 100 years. Although the Property, along with nearby properties 1310-1212 Altona Road and 1320 Altona Road are over 100 years old and form part of the historic fabric of the former - 206 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 59 Criteria Criteria Met Justification hamlet, no links between the properties have been found. Additionally, the original alignment of Kingston Road has changed as it was straightened and widened during the twentieth century. The original function of the Rouge Hill hamlet as a stagecoach stop and post office had ceased by the early twentieth century with the closure of the post office in 1915. 9. The property has contextual value because it is a landmark. No The Property does not meet this criterion. The MCM defines landmark as: a recognizable natural or human-made feature used for a point of reference that helps orienting in a familiar or unfamiliar environment; it may mark an event or development; it may be conspicuous. As discussed in Sections 4.5 and 5.4, the Property is not a landmark. Despite its placement and location at the intersection of Kingston Road and Altona Road, the Property does not terminate at a vista and is not the focus of or part of any significant views. Historical photographs (Section 4.5.1.1) from the Rouge River bridge eastwards toward the Property do not show the Property. 6.4 Summary of Evaluation In our professional opinion, LHC finds that the Property meets one criterion of O. Reg. 9/06 (criterion 4). As the Property meets one of the nine criteria, a proposed Statement of Cultural Heritage Value or Interest is found below (Section 7.0). However, the Property does not meet at least two criteria and, as such, would be not eligible for designation under Section 29, Part IV of the OHA. - 207 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 60 STATEMENT OF CULTURAL HERITAGE VALUE OR INTEREST 7.1 Proposed Statement of Cultural Heritage Value or Interest The property at 301 Kingston Road includes a vernacular detached residential building. The building is a c.1860 wood-frame two storey residential building on a rectangular plan. The property is located on the south side of Kingston Road between Altona Road and Rougemount Drive. It is bounded by Kingston Road to the north, Altona Road to the west, Highway 401 to the south, and 321-325 Kingston Road to the east. The property is legally described as PT LT 32 RANGE 3 CONCESSION BROKEN FRONT AS IN CO205500; CITY OF PICKERING (PIN: 26300-0139 (LT)). The property has historical and associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to the community of Rouge Hill. As described in Section 4.6, the property is directly associated with farming families in the historical Pickering Township which owned the property including the Wesley and Toyne families. The building on the property was constructed around 1860. The property is associated with the Rouge Hill post office and postmasters including Emanuel Playter between 1852 and 1859, Michael Brooks between 1860 and 1864, John C. Wesley in 1865, and George Toyne between 1902 and 1915, after then the office was closed. The heritage attributes that exhibit the cultural heritage value or interest of 301 Kingston Road include: • The c.1860 two-storey residential wood-frame building including its: o Form, scale, position, orientation, and massing on a rectangular-shaped plan; and, o Moderately-pitched gable roof with return eaves. - 208 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 61 DESCRIPTION OF THE PROPOSED DEVELOPMENT OR SITE ALTERATION The Owner is proposing the demolition of the two-storey building on the Property. The proposed Durham-Scarborough Bus Rapid Transit project (DSBRT) is expected to operate along an expanded Kingston Road right-of-way adjacent to the Property.124 This includes a 3.6 m by 40 m BRT platform stop, and a realigned 1.5 m – 1.8 m wide cycling track and 1.8 m wide sidewalk. The driveway access to the Property is proposed to be relocated as part of detailed designs and a retaining wall is proposed to be constructed.125 The 2021 Plan 40R-31305 survey illustrates that the Part 1 portion of the Property totalling 114.2 m² which encroaches between 3.07 m and 4 m from the property line is proposed to be expropriated for the right-of-way.126 As such, the impact assessment that follows considers the future of the Property and its cultural heritage resource very broadly. 124 Metrolinx, “Durham-Scarborough Bus Rapid Transit Environmental Assessment Plan and Profile”, Appendix A1.2: Pickering Design, August 2021, 1, https://assets.metrolinx.com/image/upload/v1663151621/Documents/Metrolinx/dsbrt_epr_appendixa1.2_pickeri ngdesign_0_iba6jf.pdf 125 Metrolinx, “Durham-Scarborough Bus Rapid Transit Environmental Assessment Plan and Profile”, Appendix A1.2: Pickering Design, August 2021, 1. 126 James A. Agyemang, O.L.S., Plan of Survey of Part of Lot 32, Range 3 Broken Front Concession Part of Lots 1 and 2 Registered Plan 350, Plan 40R-31305, Young & Young Surveying Inc., 25 March 2021. - 209 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 62 IMPACT ASSESSMENT As discussed in Section 6.2, the Property was evaluated against O. Reg. 9/06 and it was determined that the Property exhibits CHVI; but it does not satisfy the requirements for designation under Section 29, Part IV of the OHA. At this stage in planning and design, the purpose of this HIA is to identify and outline constraints, and assess potential impacts related to the cultural heritage resource on the Property. The proposed demolition of the extant structure will result in the removal of the cultural heritage resource and the loss of all heritage attributes. - 210 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 63 CONSIDERED ALTERNATIVES AND MITIGATION STRATEGIES 10.1 Conservation Guidance The following range of possible development options was explored for the Property. All options have been considered in relation to the applicable planning framework outlined in Section 3.0. The options have also taken existing conditions into consideration. An evaluation of options is identified below. The Property is determined to exhibit CHVI as outlined in Section 6.2, as such OP policies require and encourage conservation. As stated in Section 3.3.1, the City generally prefers the retention of heritage structures in situ as the first priority for conservation strategies. Relocation or dismantling for rebuilding is identified as a secondary strategy for conservation, with documentation and salvage of heritage features considered as a last option. A discussion of options follows. Option 1: Do Nothing and Retain Current Use This option would leave the Property as is. The c.1860 two-storey frame building on the Property is vacant and in a mothballed state. Considering the physical condition of the building, including the foundation, the structural elements, and the roof, extensive and costly work would be required to restore it.127 Without proper maintenance measures, the building will continue to deteriorate. Given the compromised physical condition and heritage integrity of the Property, and the amount of work and resources required for this option, it is not viable. Option 2: Rehabilitation in situ of the Property This option is the most preferred from a strictly heritage perspective, as it conserves and rehabilitates the building. However, given the narrow setback of the existing building from the Kingston Road right-of- way, it is understood that retention in its current location is not a viable option with respect to the future development of the Property and the proposed Durham-Scarborough Bus Rapid Transit project (DSBRT). The Structural Engineering Report prepared by Clarke Engineering describes the building as being structurally unsafe. It describes the advanced state of deterioration of the building and identifies the heavy presence of designated substances such as mould within the structural elements (Section 5.2).128 127 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. 128 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. - 211 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 64 A Class 5 (Rough Order of Magnitude) estimate was provided for different approaches, including rehabilitation. The cost of rehabilitating the building is estimated to be approximately $1,150,000 which is significantly higher than the cost of demolition and the cost of constructing a new building.129 Relocation of the Building within the Property and integration with any future development. As retention in situ is not possible, this option becomes the preferred from a strictly heritage perspective. However, given the structural condition of the building as discussed in the Structural Engineering Report (Section 5.2), relocation is not a viable option. The Structural Engineering Report prepared by Clarke Engineering describes the advanced deterioration condition of the building as being unlikely to withstand the activity and journey associated with potential relocation.130 Demolition of the Building on the Property. This option is –from a strictly heritage perspective –an option of last resort should retention in situ or relocation not be viable options. As the Property has CHVI that could be documented and commemorated, being primarily related to its historical or associative value, that there are structural and safety issues associated with the advanced state of deterioration of the building, and that the Property does not meet the threshold for designation under Section 29, Part IV of the OHA, that demolition with appropriate documentation and commemoration of the history is a viable option. Furthermore, since --in LHC’s professional opinion—the Property only meets one criteria from O. Reg. 9/06 it should not be designated under the OHA. Mitigation measures –in the event of demolition –include preparation of a Documentation, Salvage and Commemoration Plan (DCP) per OP Policy 8.8. It should include the following elements: o Photographs of the Property; o A log of all relevant images, including perspective photographs, elevations, and detail photographs of architectural elements; o A salvage plan for materials. Salvage must be guided by any Designated Substances Survey undertaken for the site; and, 129 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. 130 Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024, 6. - 212 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 65 o Recommendations related to a statement and plan for commemorating the historical or associative value of the Property. LHC’s 2022 DCP generally satisfies this requirement and it is recommended that this HIA be appended to LHC’s 2022 DCP as it provides a fulsome overview of the history of the Property and its CHVI. It is further recommended that an updated Commemoration Plan be prepared to identify the most appropriate location and manner of commemoration. - 213 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 66 MITIGATION MEASURES AND CONSERVATION STRATEGY Based on the foregoing, demolition, with documentation, salvage (as appropriate) and commemoration is –as a last resort –the preferred alternative for the Property. Demolition will result in the loss of the cultural heritage resource and its heritage attributes. In order to mitigate this impact, an updated DCP is recommended to be prepared to incorporate the additional research and evaluation undertaken as part of this HIA and to further develop the commemoration plan for the Property. - 214 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 67 CONCLUSION AND RECOMMENDATIONS LHC Heritage Planning & Archaeology Inc. (LHC) was retained by Ed Saki of Energy Centre Inc. to prepare a Heritage Impact Assessment (HIA) for the Property at 301 Kingston Road (the Property) in the City of Pickering (the City), Ontario within the Regional Municipality of Durham (the Region). The Owner is proposing the demolition of the two-storey wood-frame building on the Property. The purpose of this HIA is to undertake a fulsome evaluation of cultural heritage value or interest and an impact assessment of the Property and the proposed demolition. The Property was added to the City’s Municipal Heritage Register (MHR) in March 2021 as a non-designated property of cultural heritage value or interest under Section 27, Part IV of the OHA. This cultural heritage evaluation was undertaken following guidance from the Ontario Heritage Tool Kit (2006). The process included background research into the site, an on-site assessment, and evaluation of the cultural heritage value of the property based on the criteria of Ontario Regulation 9/06: Criteria for Determining Cultural Heritage Value or Interest under the Ontario Heritage Act (O. Reg. 9/06). The impact assessment was prepared using guidance from the Ontario Heritage Tool Kit (2006). This HIA is also guided by the City’s Heritage Impact Assessments Terms of Reference. In our professional opinion, LHC finds that the Property meets one criterion of O. Reg. 9/06 (criterion 4). As it does not meet at least two criteria, the Property would be not eligible for designation under Section 29, Part IV of the OHA. It is LHC’s understanding that retention in situ or relocation within a future development is not a viable alternative due to the advanced state of decay the building is in. The building is structurally unsafe. LHC finds there is a potential for direct adverse impacts through the removal of heritage attributes of the c.1860 two-storey wood-frame building on the Property. LHC recommends the following: •To mitigate the removal of the Property’s heritage attributes, an updated DCP is recommended to be prepared to incorporate the additional research and evaluation undertaken as part of this HIA and to further develop the commemoration plan for the Property. - 215 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 68 SIGNATURES Christienne Uchiyama, M.A, CAHP Principal, Manager Heritage Consulting Services Diego Maenza, MPl, CAHP-Intern Heritage Planner - 216 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 69 REFERENCES Policy and Legislation Resources City of Pickering, Municipal Heritage Register, June 2021, https://www.pickering.ca/en/city- hall/resources/Municipal-Heritage-Register-June-2021-ACC.pdf ---, Pickering Official Plan, Edition 9, 1997, office consolidation March 2022, https://www.pickering.ca/en/city-hall/resources/Official-Plan---Main-Page/Edition- 9/OP9ACC.pdf ---, Terms of Reference Heritage Impact Assessments, April 2022. Durham Region, Durham Regional Official Plan, last modified 26 May 2020, https://www.durham.ca/en/doing- business/resources/Documents/PlanningandDevelopment/Official-Plan/2020-Durham- Regional-Official-Plan-Consolidation---Revised-1.pdf Government of Ontario, “Johnson-Butler Purchase”, 13 January 2022, accessed 18 January 2024, https://www.ontario.ca/page/map-ontario-treaties-and-reserves#t4 Ministry of Citizenship and Multiculturalism, “Heritage Conservation Principles for Landuse Planning”, Last modified 2007, http://www.mtc.gov.on.ca/en/publications/InfoSheet_Principles_LandUse_Planning.pdf ---. “Heritage Property Evaluation: A Guide to Listing, Researching and Evaluating Cultural Heritage Property in Ontario Communities”, The Queen’s Printer for Ontario, 2006. http://www.mtc.gov.on.ca/en/publications/Heritage_Tool_Kit_HPE_Eng.pdf. ---. “PPS Info Sheet: Heritage Resources in the Land Use Planning Process”, The Queen’s Printer for Ontario, 2006. http://www.mtc.gov.on.ca/en/publications/Heritage_Tool_Kit_Heritage_PPS_infoSheet. pdf. ---. “Standards and Guidelines for Conservation of Provincial Heritage Properties”, Last modified 28 April 28, 2010, https://files.ontario.ca/mhstci-standards-guidelines- heritage-properties-en-2022-04-29.pdf ---. Standards & Guidelines for Conservation of Provincial Heritage Properties: Heritage Identification & Evaluation Process. Last modified 2014. http://www.mtc.gov.on.ca/en/heritage/MTCS_Heritage_IE_Process.pdf National Park Service, “How to Evaluate the Integrity of a Property”, Chapter VIII in National Register Bulletin, How to Apply the National Register Criteria for Evaluation, U.S. Department of the Interior, National Park Service, Cultural Resources, 1997. Province of Ontario, “A Place to Grow: Growth Plan for the Greater Golden Horseshoe”, last modified 28 August 2020, https://files.ontario.ca/mmah-place-to-grow-office- consolidation-en-2020-08-28.pdf. - 217 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 70 ---, “Ontario Heritage Act, R.S.O. 1990, c. O.18”, last modified 1 July 2023, https://www.ontario.ca/laws/statute/90o18. ---, “O. Reg. 9/06: Criteria for Determining Cultural Heritage Value or Interest – Under Ontario Heritage Act, R.S.O. 1990, c. O.18”, last modified 1 January 2023, https://www.ontario.ca/laws/regulation/060009. ---, “Places to Grow Act, 2005, S.O. 2005, c. 13”, last modified 1 June 2021, https://www.ontario.ca/laws/statute/05p13. ---, “Planning Act, R.S.O. 1990, c. P.13”, last modified 8 June 2023, https://www.ontario.ca/laws/statute/90p13. ---, “Provincial Policy Statement”, last modified 1 May 2020, https://files.ontario.ca/mmah- provincial-policy-statement-2020-accessible-final-en-2020-02-14.pdf Mapping Resources A.E. Guidal, “Guidal Landowners’ Map of Pickering Township, Ontario County, Province of Ontario”, Map and Advertising Co. Limited, 1917. Charles E. Goad, “Map of the Township of Pickering, Ontario County”, scale 60 chains to 1 inch, Toronto, ON: Charles E. Goad, 1895. Geo. R. Tremaine, "Tremaine's Map of the County of Ontario, Canada West", (https://maps.library.utoronto.ca/hgis/countymaps/york/0008.jpg; accessed 5 June 2023), Toronto: Geo. C. Tremaine, 1860. J.H. Pope, "Township of Markham", In: "Illustrated Historical Atlas of the County of Ontario", (https://digital.library.mcgill.ca/countyatlas/searchmapframes.php; accessed 5 June 2023), Toronto: Walker & Miles, 1878. National Air Photo Library, "A10113_056", roll A10113 line 19E photo 56, scale 1:20,000, 1946. ---, "A19508-17", (https://madgic.trentu.ca/airphoto/; accessed 14 June 2023), roll A19508 line 30W photo 17, scale 1:30,000, 1969. ---, "A25646_005", roll A25646 line 2E photo 5, scale 1:25,000, 1981. University of Toronto Libraries, "1954 Air Photos of Southern Ontario, photo 438.792", 1954. Archival Resources “1822 Census of Whitby Township”, Oshawa Vindicator, 18 May 1864, 2, accessed 29 November 2023, https://0901.nccdn.net/4_2/000/000/046/6ea/1822-census-of-whitby- township.pdf Ancestry.ca, 1850 United States Federal Census, 1850, 352, accessed 29 November 2023, https://www.ancestry.ca/discoveryui- content/view/16245286:8054?ssrc=pt&tid=71505275&pid=212213418375 - 218 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 71 City of Toronto, "Kingston Road– Wards 36, 43, 44–Kingston Road Initiative– Action Report”, 10 March 2009, accessed 26 January 2024, https://www.toronto.ca/legdocs/mmis/2009/sc/bgrd/backgroundfile-19593.pdf Department of Commerce and Labor, Thirteenth Census of the United States, Enumeration District No. 122, Oakland City, 1910, 18, Line 2. Library and Archives Canada, Personal Census, Enumeration District No. 2, 1851, Line 33, 169 ---, Personal Census, Enumeration District No. 3, 1851, Line 26, 213. ---, Personal Census, Enumeration District No. 14, 1861, Line 19, 147. ---, Agricultural Census, Enumeration District No. 2, 1851, Line 22, 203. ---, 1861 Census of Canada, Personal Census, Enumeration District No. 14, 1861, Line 29, 148. ---, Census of Canada, 1891, York East, Township of Markham, 1891, Line 11, 10. ---, Sixth Census of Canada, 1921, York South, Enumeration Sub-District 5, 1921, Line 31, 15. ---, Seventh Census of Canada, 1931, York South, Enumeration Sub-District 28, 1931, Line 36, 7. Pickering Public Library, Tax Assessment Roll for the Township of Pickering, 1852, Lines 84-85. ---, Tax Assessment Roll for the Township of Pickering, 1858, Line 78. ---, Tax Assessment Roll for the Township of Pickering, 1859, Lines 83-84. ---, Tax Assessment Roll for the Township of Pickering, 1861, Lines 83-84. Additional Resources Ancestry.ca, “Dr. William Holmes (1762-1834)”, accessed 24 January 2024, https://www.ancestry.ca/family- tree/person/tree/167269431/person/152205905233/facts Ancestry.ca, “George Toyne (1854-1936)”, accessed 29 November 2023, https://www.ancestry.ca/family- tree/person/tree/111047899/person/330086652521/facts Ancestry.ca, “Thomas Dehart (1794-1850)”, accessed 29 November 2023, https://www.ancestry.ca/family- tree/person/tree/52426656/person/262471322065/gallery?galleryPage=1 Barbara Tunis, “Holmes, William (d.1834),” Dictionary of Canadian Biography, vol. 6., University of Toronto/Université Laval, 2003, accessed 28 November 2023, http://www.biographi.ca/en/bio/holmes_william_1834_6E.html Branch Architecture, “Kingston Road Study Cultural Heritage Evaluation Report,” 2020. - 219 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 72 Brown’s Toronto City and Home District Directory, 1846-7, Toronto, C.W: George Brown, 1846, 65. “By-law No. 871”, The Pickering News, 1 January 1909, 4; “By-law No. 1159”, The Pickering News, 30 December 1921, 3. City of Pickering, “Council Meeting, November 27”, 27 November 2023, accessed 8 January 2024, https://www.viddler.com/v/18753fba?secret=57115818 Christopher Ellis and D. Brian Deller, “Paleo-Indians”, in The Archaeology of Southern Ontario to A.D. 1650, ed. Christopher Ellis and Neal Ferris, London, ON: Ontario Archaeological Society, London Chapter, 1990, 37. Clarke Engineering, “Re: 301 Kingston Road, Pickering, Ontario”, Draft Structural Engineering Report, 19 January 2024. Facebook, “Scarborough, Looking Back..”. 5 April 2010, accessed 15 January 2024, https://www.facebook.com/photo/?fbid=10150179564900273&set=a.487003990272 FamilySearch, “York. Burial Registers 1850-1959, Film 004455459, Image 49, https://www.familysearch.org/ark:/61903/3:1:S3HT-DRKS- W1H?view=index&action=view Find-a-Grave, “John M. Wesley (1810-1843)”, accessed 18 January 2024, https://www.findagrave.com/memorial/249735652/john-m-wesley Francis Lewis, The Toronto Directory and Street Guide for 1843-4, Toronto, C.W., H. & W. Rowsell, 1843. HouseSigma, “1312 Altona Road, Pickering”, Listing ID E4487429, 13 June 2019, accessed 9 January 2024, https://housesigma.com/bkv2/landing/rootpage/listing?id_listing=gaQmD7zZGMr7J9Bo &utm_campaign=listing&utm_source=user-share&utm_medium=desktop&ign= J.E. Farewell, Ontario County: A Short Sketch of Its Settlement, Physical Features, and Resources with Brief Historical Notes, Whitby, ON: Gazette-Chronicle Press, 1907. Library and Archives Canada, “Rouge Hill”, Archives / Post Offices and Postmasters, accession no. RG3-D-3, http://central.bac-ac.gc.ca/.redirect?app=posoffposmas&id=9769&lang=eng Max Rosenthal, “Early Post Offices in Pickering Township”, Pickering Historical Society, 4 June 1965, accessed 29 November 2023. Metrolinx, “Durham-Scarborough Bus Rapid Transit Environmental Assessment Plan and Profile”, Appendix A1.2: Pickering Design, August 2021, https://assets.metrolinx.com/image/upload/v1663151621/Documents/Metrolinx/dsbrt _epr_appendixa1.2_pickeringdesign_0_iba6jf.pdf - 220 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 73 Mississaugas of the Credit First Nation, “The History of the Mississaugas of the New Credit First Nation,” Mississaugas of the New Credit First Nation, 2018, http://mncfn.ca/wp- content/uploads/2018/04/The-History-of-MNCFN-FINAL.pdf Melba E. McKay, Pickering Women’s Institute, 1957, 11. “Neighbours Remember When”, The 1ST Rouge Hill Girl Guide Company, 1984, accessed 29 November 2023, 14, https://corporate.pickering.ca/PLHCWebLink/0/edoc/171193/498.pdf Parks Canada, “Bead Hill National Historic Site of Canada”, Directory of Federal Heritage Designations, accessed 18 January 2024, https://www.pc.gc.ca/apps/dfhd/page_nhs_eng.aspx?id=531 ---, “Rouge National Urban Park”, 2021, accessed 11 December 2023, https://www.pc.gc.ca/en/pn-np/on/rouge Peel Art Gallery, Museum, and Archives [PAMA], “About Peel,” 2022, accessed 19 January 2024, https://peelarchivesblog.com/about-peel/ “Pickering Council”, The Pickering News, 13 January 1913, 3. “Pickering Early Settlement”, Pickering Public Library, accessed 26 January 2024, https://corporate.pickering.ca/PLHCWeblink/DocView.aspx?id=171240&dbid=0&repo=P ICKERING R.A. Murison, The Village of Pickering 1800-1970, Pickering, ON: The Corporation of the Village of Pickering, 1970. Robert J. Surtees, “Treaty Research Report: The Williams Treaties”, Treaties and Historical Research Centre, Indian and Northern Affairs Canada, 1986. “Rouge Hill”, The Pickering News, 31 October 1902, 1. Shannon Kyles, “Georgian (1750-1850)”, OntarioArchitecture, n.d., accessed 5 December 2023, http://www.ontarioarchitecture.com/georgian.htm Sidney J. King, King’s Official Route Guide, Section 7: King’s Routes of Michigan, Province of Ontario, Can., and New York, Chicago, IL: Sidney J. King, 1913. The British American guide-book: being a condensed gazetteer, directory and guide, to Canada, the Western States, and principal cities on the Seaboard, New York, NY: H. Bailliere, 1859. The City of Toronto and the Home District commercial directory and register with almanack and calendar for 1837, Toronto, U.C: T. Dalton & W.J. Coates, 1837, 33. TheKing’sHighway.ca, “Photographic History of King’s Highway 2”, accessed 15 January 2024, https://www.thekingshighway.ca/PHOTOS-3/hwy2-143_lg.jpg - 221 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 74 Thomas E. Kaiser, Historic Sketches of Oshawa, Oshawa, ON: Reforming Printing & Publishing Co., 1921. Toronto Public Library, “Local History & Genealogy, Selections and Full PDFs of “The Jesuit Relations”: Sainte-Marie among the Hurons and Beyond,” accessed 18 January 2024, https://torontopubliclibrary.typepad.com/local-history-genealogy/2020/01/sainte- marie-among-the-hurons-selections-from-the-jesuit-relations-and-allied- documents.html Toronto Region Conservation Authority, “Archaeology Opens a Window on the History of Indigenous Peoples in the GTA,” News, 2018, https://trca.ca/news/archaeology- indigenous-peoples-gta/ --- “Chapter 3: First Nations”, in Greening Our Watersheds: Revitalization Strategies for Etobicoke and Mimico Creeks, prepared by the Toronto Region Conservation Authority, 2001, http://www.trca.on.ca/dotAsset/37523.pdf Tweedsmuir History – Pickering Women’s Institute, Years of Growth, 1957. W.A. McKay, The Pickering Story, Pickering, ON: The Township of Pickering Historical Society, 1961. W.C. Murkar, “Early Settlers in Pickering”, Pickering News, 29 June 1961. William H. Smith, Smith’s Canadian Gazetteer: Comprising Statistical and General Information Respecting All Parts of the Upper Province, or Canada West, Toronto, C.W.: H. & W. Rowsell, 1846. ---, Canada: Past, Present and Future, Being A Historical, Geographical, Geological and Statistical Account of Canada West, Vol. II, Toronto, C.W.: Thomas Maclear, 1851, 21. William R. Wood, Past Years in Pickering: Sketches of the History of the Community, Toronto, ON: William Briggs, 1911. Williams Treaties First Nations, “Gunshot Treaty,” Pre-Confederation Treaties, n.d. ---, Map of William Treaties and Pre-Confederation Treaties, https://williamstreatiesfirstnations.ca/maps-of-our-treaties/. - 222 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 75 APPENDIX A Qualifications Christienne Uchiyama, MA CAHP - Principal, LHC Christienne Uchiyama MA CAHP is Principal and Manager - Heritage Consulting Services with LHC. She is a Heritage Consultant and Professional Archaeologist (P376) with two decades of experience working on heritage aspects of planning and development projects. She is currently Past President of the Board of Directors of the Canadian Association of Heritage Professionals and received her MA in Heritage Conservation from Carleton University School of Canadian Studies. Her thesis examined the identification and assessment of impacts on cultural heritage resources in the context of Environmental Assessment. Chris has provided archaeological and heritage conservation advice, support and expertise as a member of numerous multi-disciplinary project teams for projects across Ontario and New Brunswick, including such major projects as: all phases of archaeological assessment at the Canadian War Museum site at LeBreton Flats, Ottawa; renewable energy projects; natural gas pipeline routes; railway lines; hydro powerline corridors; and highway/road realignments. She has completed more than 300 cultural heritage technical reports for development proposals at all levels of government, including cultural heritage evaluation reports, heritage impact assessments, and archaeological licence reports. Her specialties include the development of Cultural Heritage Evaluation Reports, under both O. Reg. 9/06 and 10/06, and Heritage Impact Assessments. Diego Maenza, MPl CAHP Intern – Heritage Planner Diego Maenza is a Heritage Planner with LHC Heritage Planning & Archaeology Inc. He holds a B.A. in Human Geography and Urban Studies from the University of Toronto and a Master of Planning degree from Dalhousie University. His thesis considered the urban morphological changes of railway infrastructure, landscapes, and neighbourhoods before and after the 1917 Halifax Explosion. Diego is a heritage professional with three years of public sector experience in Alberta, Nova Scotia, and Ontario through team-based and independent roles. He is an intern member of the Canadian Association of Heritage Professionals (CAHP) and a candidate member of the Ontario Professional Planners Institute (OPPI). At LHC, Diego has worked on numerous projects dealing with all aspects of Ontario’s cultural heritage. He has been lead author or co-author of over twelve cultural heritage technical reports for development proposals including Cultural Heritage Evaluation Reports, Heritage Impact Assessments, and Heritage Documentation Reports. Diego has also provided heritage planning advisory support for the Town of Niagara-on-the-Lake and the Municipality of Port Hope which included work on heritage permit applications and work with municipal heritage committees. His work has involved a wide range of cultural heritage resources including institutional, infrastructural, industrial, agricultural. and residential sites in urban, suburban, and rural settings. - 223 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 76 Benjamin Holthof, MPl, MMA, MCIP, RPP, CAHP – Senior Heritage Planner Ben Holthof is a heritage consultant, planner and marine archaeologist with experience working in heritage consulting, archaeology and not-for-profit museum sectors. He has a Master of Urban and Regional Planning degree from Queens University; a Master of Maritime Archaeology degree from Flinders University of South Australia; a Bachelor of Arts degree in Archaeology from Wilfrid Laurier University; and a certificate in Museum Management and Curatorship from Fleming College. Ben has consulting experience in heritage planning, cultural heritage screening, evaluation, heritage impact assessment, cultural strategic planning, cultural heritage policy review, historic research and interpretive planning. He has been a project manager for heritage consulting projects including archaeological management plans and heritage conservation district studies. Ben has also provided heritage planning support to municipalities including work on heritage permit applications, work with municipal heritage committees, along with review and advice on municipal cultural heritage policy and process. His work has involved a wide range of cultural heritage resources including on cultural landscapes, institutional, industrial, commercial, and residential sites as well as infrastructure such as wharves, bridges and dams. Ben spent over 7 years working in museums as a curator which included caring for collections and exhibit development. He has experience with museum strategic planning, interpretive planning and policy development. His experience includes caring for historic museum buildings, sites and specialized large artifacts such as ships, boats and railway cars. Ben is also a maritime archaeologist having worked on terrestrial and underwater sites in Ontario and Australia. He has an Applied Research archaeology license from the Government of Ontario (R1062). Colin Yu, MA CAHP - Cultural Heritage Specialist and Archaeologist Colin Yu is a Cultural Heritage Specialist and Archaeologist with LHC. He holds a BSc with a specialist in Anthropology from the University of Toronto and a M.A. in Heritage and Archaeology from the University of Leicester. He has a special interest in identifying socioeconomic factors of 19th century Euro-Canadian settlers through quantitative and qualitative ceramic analysis. Colin has worked in the heritage industry for over eight years, starting out as an archaeological field technician in 2013. He currently holds an active research license (R1104) with the Province of Ontario. Colin is a professional member of the Canadian Association of Heritage Professionals (CAHP) and member of the Board of Directors for the Ontario Association of Heritage Professionals (OAHP). At LHC, Colin has worked on numerous projects dealing with all aspects of Ontario’s cultural heritage. He has completed over thirty cultural heritage technical reports for development proposals and include Cultural Heritage Evaluation Reports, Heritage Impact Statements, Environmental Assessments, and Archaeological Assessments. Colin has worked on a wide range of cultural heritage resources including; cultural landscapes, institutions, commercial and residential sites as well as infrastructure such as bridges, dams, and highways. - 224 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 77 Jordan Greene, B.A. (Hons) – Mapping Technician Jordan Greene, B.A., joined LHC as a mapping technician following the completion of her undergraduate degree. In addition to completing her B.A. in Geography at Queen’s University, Jordan also completed certificates in Geographic Information Science and Urban Planning Studies. During her work with LHC Jordan has been able to transition her academic training into professional experience and has deepened her understanding of the applications of GIS in the fields of heritage planning and archaeology. Jordan has contributed to over 100 technical studies and has completed mapping for projects including, but not limited to, cultural heritage assessments and evaluations, archaeological assessments, environmental assessments, hearings, and conservation studies. In addition to GIS work she has completed for studies Jordan has begun developing interactive maps and online tools that contribute to LHC’s internal data management. In 2021 Jordan began acting as the health and safety representative for LHC. - 225 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 78 APPENDIX B Glossary Definitions are based on those provided in the Provincial Policy Statement 2020 (PPS), Ontario Heritage Act (OHA), the Ministry of Citizenship and Multiculturalism Standards & Guidelines for Conservation of Provincial Heritage Properties – Heritage Identification & Evaluation Process (I&E Process), and the Durham Region Official Plan (ROP). Adjacent Lands those lands contiguous to a protected heritage property or as otherwise defined in the municipal official plan. (PPS). Archaeological resources include artifacts, archaeological sites, marine archaeological sites, as defined under the Ontario Heritage Act. The identification and evaluation of such resources are based upon archaeological fieldwork undertaken in accordance with the Ontario Heritage Act. (PPS) Areas of archaeological potential. means areas with the likelihood to contain archaeological resources. Criteria to identify archaeological potential are established by the Province. The Ontario Heritage Act requires archaeological potential to be confirmed by a licensed archaeologist. (PPS) Built heritage means one or more significant buildings (including fixtures or equipment located in or forming part of a building), structures, monuments, installations, or remains associated with architectural, cultural, social, political, economic, or military history and identified as being important to a community. For the purposes of these Standards and Guidelines, “structures” does not include roadways in the provincial highway network and in-use electrical or telecommunications transmission towers. (I&E Process) Built heritage resource: means a building, structure, monument, installation or any manufactured or constructed part or remnant that contributes to a property’s cultural heritage value or interest as identified by a community, including an Indigenous community. Built heritage resources are located on property that may be designated under Parts IV or V of the Ontario Heritage Act, or that may be included on local, provincial, federal and/or international registers. (PPS) Character the combination of physical elements that together provide a place with a distinctive sense of identity. It may include geomorphology, natural features, pattern of roads, open spaces, buildings and structures, but it may also include the activities or beliefs that support the perceptions associated with the character. (I&E Process) Conserved means the identification, protection, management and use of built heritage resources, cultural heritage landscapes and archaeological resources in a manner that ensures their cultural heritage value or interest is retained under the Ontario Heritage Act. This may be achieved by the implementation of recommendations set out in a conservation plan, archaeological assessment, and/or heritage impact assessment. Mitigative measures and/or alternative development approaches can be included in these plans and assessments. (PPS) - 226 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 79 Cultural heritage landscape means a defined geographical area that may have been modified by human activity and is identified as having cultural heritage value or interest by a community, including an Indigenous community. The area may include features such as buildings, structures, spaces, views, archaeological sites or natural elements that are valued together for their interrelationship, meaning or association. Cultural heritage landscapes may be properties that have been determined to have cultural heritage value or interest under the Ontario Heritage Act, or have been included on federal and/or international registers, and/or protected through official plan, zoning by-law. (PPS; I&E Process) Development means the creation of a new lot, a change in land use, or the construction of buildings and structures requiring approval under the Planning Act, but does not include: a) activities that create or maintain infrastructure authorized under an environmental assessment process; b) works subject to the Drainage Act; or c) for the purposes of policy 2.1.4(a), underground or surface mining of minerals or advanced exploration on mining lands in significant areas of mineral potential in Ecoregion 5E, where advanced exploration has the same meaning as under the Mining Act. Instead, those matters shall be subject to policy 2.1.5(a). (PPS) Development: means the creation of a new lot, a change in land use, or the construction of buildings and structures, any of which require approval under the Planning Act, or that are subject to the Environmental Assessment Act, but does not include: a) the construction of facilities for transportation, infrastructure and utilities used by a public body; b) activities or works under the Drainage Act. (In the case of lands on the Oak Ridges Moraine, this applies only to the reconstruction, repair or maintenance of an existing drain approved under the Drainage Act.); and c) the carrying out of agricultural practices on land that continues to be used for agriculture uses. (ROP) Heritage attributes means, in relation to real property, and to the buildings and buildings on the real property, the attributes of the property, buildings and buildings that contribute to their cultural heritage value or interest (“attributs patrimoniaux”). (OHA) Heritage attributes means the principal features or elements that contribute to a protected heritage property’s cultural heritage value or interest, and may include the property’s built, constructed, or manufactured elements, as well as natural landforms, vegetation, water features, and its visual setting (e.g., significant views or vistas to or from a protected heritage property). (PPS) Heritage attributes means the physical features or elements that contribute to a property’s cultural heritage value or interest, and may include the property’s built or manufactured elements, as well as natural landforms, vegetation, water features, and its visual setting. (I&E Process) - 227 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 80 Integrity means the degree to which a property retains its ability to represent or support the cultural heritage value or interest of the property. (I&E Process) Landmark means a recognizable natural or human-made feature used for a point of reference that helps orienting in a familiar or unfamiliar environment; it may mark an event or development; it may be conspicuous (I&E Process) Protected Heritage Property means property designated under Parts IV, V or VI of the Ontario Heritage Act; property subject to a heritage conservation easement under Parts II or IV of the Ontario Heritage Act; property identified by the Province and prescribed public bodies as provincial heritage property under the Standards and Guidelines for Conservation of Provincial Heritage Properties; property protected under federal legislation, and UNESCO World Heritage Sites. (PPS) Qualified person(s) means individuals – professional engineers, architects, archaeologists, etc. – having relevant, recent experience in the conservation of cultural heritage resources. (I&E Process) Significant means in regard to cultural heritage and archaeology, resources that have been determined to have cultural heritage value or interest. Processes and criteria for determining cultural heritage value or interest are established by the Province under the authority of the Ontario Heritage Act. (PPS) Spatial configuration means the arrangement of a property’s elements in relation to each other, to the site and to adjacent sites. (I&E Process) Statement of Cultural Heritage Value means a concise statement explaining why a property is of heritage interest; this statement should reflect one or more of the criteria found in Ontario Heritage Act O. Regs. 9/06 and 10/06. (I&E Process) View means a visual setting experienced from a single vantage point, and includes the components of the setting at various points in the depth of field. (I&E Process) - 228 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 81 APPENDIX C City of Pickering HIA Terms of Reference Requirements and HIA Content Table 5: City of Pickering HIA ToR131 Requirement Location 1. Introduction to the Subject Property • A location plan (map and aerial photo) indicating the property/properties. • A current site plan. • A concise written and visual description of the property and its surroundings, identifying significant features, buildings, landscapes and views/vistas including any yet unidentified potential cultural heritage resources. • A summary of the heritage status of the property and including existing heritage descriptions (as available) as well as applicable heritage policies and guidelines. • Present owner’s contact information. The Location Plan and Site Plan are found in Section 1.0 of this HIA. A brief description of the Property and the surrounding area is found in Section 5.0 of this HIA. A description of the heritage status of the property within the Property is found in Section 6.1 of this HIA. The description of the heritage attributes of the c.1860 two-storey building on the Property are found in Section 7.1 of this HIA. The present owner contact information is on Page iii of this HIA. 2. Background Research and Analysis • A comprehensive history of the property as documented in pictorial and textual records and as observed in as-found evidence related to all potential cultural heritage value or interest of the site (both identified and unidentified) including: physical or design, historical or associative, and contextual values. • A chronological description of the site’s development from its Indigenous and pre- settlement condition through to its current lot A comprehensive history of the Property is found in Section 4.6 of this HIA. 131 City of Pickering, Terms of Reference Heritage Impact Assessments, April 2022. - 229 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 82 Requirement Location configuration, and itemizing the structures and landscapes, noting additions, alterations, removals, conversions, etc. • Reproductions of pictorial research materials including (but not limited to) maps, atlases, drawings, photographs, permit records, land title records, tax assessment rolls, directories, census records, etc. 3. Evaluation of Cultural Heritage Value or Interest • An assessment of the property with respect to Ontario Regulation 9/06 - Criteria for Determining Cultural Heritage Value or Interest, describing the cultural heritage value or interest of the property as a whole and identifying all significant heritage attributes. Present the findings in a table organized according to each criterion with an explanation for each conclusion. An evaluation of CHVI under O. Reg. 9/06 is found in Section 6.2 of this HIA. 4. Statement of Cultural Heritage Value or Interest • A statement of cultural heritage value or interest identifying the cultural heritage value(s) and describing the heritage attributes of the cultural heritage resource(s). • This statement will be informed by current research and analysis of the site as well as pre- existing heritage descriptions. • This statement will be written in a way that does not respond to or anticipate any current or proposed interventions to the site. A Statement of Cultural Heritage Value or Interest for the Property is found in Section 7.0 of this HIA. - 230 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 83 Requirement Location 5. Assessment of Existing Condition • A comprehensive written description of the existing physical condition of the structures on the site, including their exterior and interior. • Professional quality record photographs of the property in its present state, including: o views of the area surrounding the property to show it in context with adjacent properties and the immediate streetscape; o overall views of the property including all significant landscape features; o exterior views of each elevation of each building; o interior views of heritage attributes or features, and a representative selection of rooms; o close-up views of all interior and exterior heritage attributes. An assessment of existing conditions for the Property is found in Section 5.0 of this HIA. 6. Description of the Proposed Development or Site Alteration • A written and visual description of the proposed development or site alteration, including a proposed site plan, landscape plan, building elevations, and floor plans, where applicable. Submission material should clearly indicate the location of the on-site and adjacent cultural heritage resource(s) and the relationship of the proposed development to it. A description of the proposed development or site alteration for the Property is found in Section 8.0 of this HIA. 7. Impact of Development on Heritage Attributes • An assessment of the potential impacts (direct and indirect, physical and aesthetic) the proposed development or site alteration may have on the cultural heritage resource(s) and heritage attributes of the site and/or adjacent A preliminary impact assessment for the Property is found in Section 9.0 of this HIA. - 231 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 84 Requirement Location lands using established heritage conservation principles, standards and guidelines. Supplement the written description with visual diagrams, drawings and/or renderings as needed. • Positive impacts may include, but are not limited to: o Restoration of a building, including replacement of missing attributes; o Enhancement of an historic streetscape; o Rehabilitation of a cultural heritage resource to ensure long-term viability. • Negative impacts may include, but are not limited to: o The destruction of any significant heritage attribute or part thereof; o Alteration that is not sympathetic to the heritage attribute; o Shadows created by new development that alter the appearance of, or change the viability of a heritage attribute; o Isolation of a heritage attribute from its surrounding environment, context, or significant spatial relationship; o Direct or indirect obstruction of significant views or vistas; o A change in land use which negates the property’s cultural heritage value; o Land disturbances such as a grade change that alters soils and drainage patterns that adversely affect a cultural heritage resource. - 232 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 85 Requirement Location 8. Considered Alternatives and Mitigation Strategies • An assessment of the mitigation measures, conservation methods, and/or alternative development options that avoid or limit the adverse impacts to the cultural heritage resource. • Mitigation options may include, but are not limited to: o Alternative development approaches; o Isolating development and site alteration from significant built and natural features and vistas; o Design guidelines that harmonize mass, setback, setting, and materials; o Limiting height and density; o Compatible infill and additions; o Reversible alterations; o Relocation of a heritage resource, to be employed only as a last resort, if conservation cannot be achieved by any other means. Considered alternatives and mitigation strategies for the Property are found in Section 10.0 of this HIA. 9. Recommended Conservation Strategy • The preferred strategy recommended to best protect and enhance the cultural heritage value and heritage attributes of the on-site and adjacent cultural heritage resource(s) including, but not limited to: o An explanation of how the cultural heritage value and heritage attributes of the heritage resources informed and influenced the proposed development or site alteration; o A mitigation strategy including the proposed methods; o A conservation scope of work including the proposed methods; The recommended conservation strategy for the Property is found in Section 11.0 of this HIA. - 233 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 86 Requirement Location o An implementation and monitoring plan, as applies; o Referenced heritage policy, conservation principles and guidelines, and precedents; o If removal of the cultural heritage resource was recommended, the HIA will provide site specific guidelines to address commemoration/interpretation, salvaging, and/or documentation prior to demolition. 10. Conclusion and Recommendations • A concise summary of the findings of the report and clear recommendations regarding the most appropriate course of action for the property and its cultural heritage resources. Additional studies/plans may include: conservation; site specific design guidelines; interpretation / commemoration; lighting; landscaping; signage; structural/engineering analysis; site/building record and documentation; salvage; long-term maintenance; etc. The conclusion and recommendations is found in Section 12.0 of this HIA. 11. Appendices • A bibliography listing source materials and institutions • A summary of the author’s qualifications. The study will be submitted in hard copy (two copies) and in PDF format. The bibliography listing source materials and institutions is found in the References section of this HIA. A summary of the author’s qualifications is found in the Appendix A Qualifications section of this HIA. - 234 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 87 APPENDIX D Policy Tables Durham Region Official Plan Table 6: Durham Region Relevant Official Plan Policies132 Policy Policy Text Discussion 2.2.11 The conservation, protection and/or enhancement of Durham’s built and cultural heritage resources is encouraged. The Property is listed under Section 27, Part IV of the OHA on the City’s MHR. 2.3.4 In the consideration of development applications, Regional Council may require an archaeological survey and the preservation or rescue excavation of significant archaeological resources in cooperation with the Provincial Government. An Archaeological Assessment for the Property has not been undertaken. 2.3.51 In the preparation of area municipal official plans, Councils of the area municipalities shall ensure the inclusion of: h) policies for the protection, conservation and/or enhancement of built and cultural heritage resources. The Property is listed under Section 27, Part IV of the OHA on the City’s MHR. City of Pickering Official Plan Table 7: City of Pickering Relevant Official Plan Policies133 Policy Policy Text Discussion 8.4 (Ontario Heritage Act) City Council, in consultation with its heritage committee, where warranted shall implement the provisions of the Ontario Heritage Act, including the designation under the Act of heritage sites and heritage districts. The Property is listed under Section 27, Part IV of the OHA on the City’s MHR. 132 Durham Region, Durham Regional Official Plan, 15. 133 City of Pickering, Pickering Official Plan, 1997 (2022), 109 - 235 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 88 Policy Policy Text Discussion 8.7 (Cultural Heritage Inventory) City Council, in association with its heritage committee, shall: (a) conduct an inventory of heritage resources owned by the City, its boards and commissions, and establish an overall program for the maintenance, use, reuse or, if warranted, disposal of these resources; (b) maintain an inventory of heritage resources designated or worthy of designation under the Ontario Heritage Act; and (c) store and disseminate cultural heritage resource inventories and databases in convenient and publicly accessible locations and formats, and maintain an archive of heritage conservation information. The Property is listed under Section 27, Part IV of the OHA on the City’s MHR. 8.8 (Cultural Heritage Alteration and Demolition) City Council, in consultation with its heritage committee, shall: (c) discourage or prevent the demolition or inappropriate alteration of a heritage resource, but where demolition or inappropriate alteration is unavoidable: (i) consider the acquisition and conservation of the resource; and (ii) if acquisition is not possible, conduct a thorough review and documentation of the resource for archival purposes; and As discussed in Section 8.0, the c.1860 two-storey frame building on the Property is proposed to be demolished. - 236 - January 2024 LHC Heritage Planning & Archaeology Inc. LHC0292 89 Policy Policy Text Discussion 8.9 (Guidelines for Use and Reuse) City Council shall consider the following guidelines on the use and reuse of heritage resources: (a) maintain, if possible, the original use of heritage structures and sites, and if possible, retain the original location and orientation of such structures; (b) where original uses cannot be maintained, support the adaptive reuse of heritage structures and sites to encourage resource conservation; and (c) where no other alternative exists for maintaining heritage structures in their original locations, allow the relocation of the structure to appropriate sites or areas. As discussed in Section 8.0, the c.1860 two-storey frame building on the Property is proposed to be demolished. 8.10 (Archaeological Resources) City Council shall encourage the preservation or excavation of important archaeological sites, and in doing so shall: (a) require an archaeological assessment, as a condition of development, on sites having the potential of containing significant archaeological resources, which assessment shall be undertaken in consultation with the Province, the Region and/or the City; (b) require that any significant archaeological remains discovered by the archaeological assessment be conserved by removal and documentation or preservation on-site to the satisfaction of the Province, the Region and/or the City, and donated to an appropriate authority; and (c) utilize, where appropriate, zoning by-law provisions to preserve archaeological resources onsite. An Archaeological Assessment has not been undertaken for the Property. - 237 - Evaluation of 301 Kingston Road as per Ontario Regulation 9/06 O. Reg 9/06 Criteria 2022 LHC Evaluation 2024 LHC Evaluation City of Pickering Evaluation Y/N Comment Y/N Comments Y/N Comments 1. The property has design value or physical value because it is a rare, unique, representative, or early example of a style, type, expression, material or construction method. N The building has been altered and no longer retains sufficient characteristic features of the Georgian style for it to be a representative example. In particular, the placement of openings lacks the symmetry that best characterises the style. The scale, massing and roof pitch remain evocative of the style. Visible elements on the interior indicates that this is not an early example of the style. N The property does not meet this criterion. As discussed in Sections 5.0 and 5.3, the building has been altered and no longer retains sufficient characteristic features of the Georgian style for it to be a representative example. Particularly, the arrangement of the window openings lacks the symmetry that best characterises the style. The scale, massing, rectangular plan, and roof pitch remain evocative of the style. Visible alteration of elements within the interior indicate that this is not an early example of the Georgian style. Y The structure at 301 Kingston Road (also known as Toynevale) it is one of six Georgian or Georgian-influenced houses, and the last remaining two-storey Georgian in the City of Pickering, making it a rare example of its type. The building retains physical value through its style, massing, and form, including its end gable roof with return eaves, two- storey height, and rectangular plan. The use of hand-hewn timber framing is considered rare in a residential structure, with only two known examples within the City of Pickering (2595 Sixth Concession Road and 615 Whitevale Road). 2. The property has design value or physical value because it displays a high degree of craftsmanship or artistic merit. N The structure on the Property does not display a high degree of craftsmanship or artistic merit. The structure was built using commonly available materials and design methods. N The Property does not meet this criterion. The Property does not display a high degree of craftsmanship or artistic merit. The Property does not demonstrate evidence of more than average craftsmanship for the time in its construction. N The City of Pickering agrees with this evaluation. 3. The property has design value or physical value because it demonstrates a high degree of technical or scientific achievement. N The structure on the Property does not demonstrate a high degree of technical or scientific achievement. The structure was built using commonly available materials and design methods. N The Property does not meet this criterion. The Property does not demonstrate a high degree of technical or scientific achievement. There is no evidence to suggest that the Property meets this criterion. N The City of Pickering agrees with this evaluation. 4. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization, or institution that is significant to a community. Y The Property does not have any direct associations with a theme, event, belief, or person that is significant to the community. The house may have been constructed for John Wesley Sr., or possibly John C. Wesley sometime prior to 1850. However, the extensive mortgages in the 1860s and the visible construction elements indicate that the extant home may have been Y The Property meets this criterion. As described in Section 4.7, although the Property was owned by William Holmes, no direct associations to him were identified with respect to 301 Kingston Road. There is no evidence to suggest he constructed the extant building. It may have been constructed for John Wesley Sr., or possibly John C. Wesley sometime prior to 1860. However, the extensive mortgages in the 1860s and the visible construction Y The property also has direct associations with the Toyne family, most notably George Toyne Jr., who lived at 301 Kingston Road until his death in 1943. His obituary in the July 16, 1943, Pickering News reads: Prominent Rouge Hill Citizen George Edward Toyne Passes in his 63rd year. A resident of Rouge Hills since boyhood, George Edward Toyne passed away early Friday morning July 9th, in his 63rd year. Attachment 5 to Report PLN 10-24 - 238 - O. Reg 9/06 Criteria 2022 LHC Evaluation 2024 LHC Evaluation City of Pickering Evaluation Y/N Comment Y/N Comments Y/N Comments constructed during this time to replace an earlier structure. Although the Property was owned by William Holmes, no direct associations were identified with respect to 301 Kingston Road. There is no evidence to suggest he constructed the extant residence. The Property is directly associated with the development of Rouge Hill in the mid-19th century. elements indicate that the extant building may have been constructed during this time to replace an earlier structure. The Property is associated with the Rouge Hill post office and postmasters including Emanuel Playter between 1852 and 1859, Michael Brooks between 1860 and 1864, John C. Wesley in 1865, and George Toyne between 1902 and 1915, after then it closed. The Property is directly associated with the development of the Rouge Hill community in the mid-nineteenth century, and this is illustrated by various historical maps showing the building at the intersection of Kingston Road and Altona Road. A few days before the opening of the Fourth Victory Loan campaign, of which he was a leading district canvasser, he suffered a slight stroke from which he never recovered …The family settled near Guelph, where they remained for three years, coming to the Rouge, there remaining ever since. Mr. Toyne is therefore recognized as one of the oldest residents of the district…he took an interest in his community’s and nation’s affairs. Locally, he was one of the original members of the Rouge Hill School Board, a Warden of St. Paul’s Anglican Church, and a Past Master of the Doric Lodge. A local road in the Rouge Hill community, Toynevale Road, was given its name due to the association with George Toyne, further indicating his significance to the community. 5. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. N The Property does not appear to yield or have potential to yield information that contributes to an understanding of a community or culture. N The Property does not meet this criterion. The Property does not yield information that contributes to the understanding of the community. N The City of Pickering agrees with this evaluation. 6. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. N The Property is not important in defining, maintaining, or supporting the character of the area. N The Property does not meet this criterion. The Property does not demonstrate or reflect the work or ideas of an architect, artist, builder, designer, or theorist who is important to a community. The building was built using vernacular plans and designs with Georgian influences that were widely available at the time. N The City of Pickering agrees with this evaluation. - 239 - O. Reg 9/06 Criteria 2022 LHC Evaluation 2024 LHC Evaluation City of Pickering Evaluation Y/N Comment Y/N Comments Y/N Comments 7. The property has contextual value because it is important in defining, maintaining or supporting the character of an area. N The Property is not physically, functionally, or historically linked to its surroundings. N The property does not meet this criterion. Although the Property has remained in its original position and orientation, it has lost all of the auxiliary farm buildings, structures, and vegetative landscape features including trees and hedgerows which made the Property a working farm for over 100 years. The surrounding area does not have a cohesive cultural heritage character to which the Property contributes. N The City of Pickering agrees with this evaluation. 8. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. N The Property is not physically, functionally, or historically linked to its surroundings. N The property does not meet this criterion. The property is not physically, functionally, visually, or historically linked to its surroundings. As discussed in Sections 4.5.1.1 and 4.6, although the Property has remained in its original position and orientation, it has lost all of the auxiliary farm buildings, structures, and vegetative landscape features including trees and hedgerows which made the Property a working farm for over 100 years. Although the Property, along with nearby properties 1310-1212 Altona Road and 1320 Altona Road are over 100 years old and form part of the historic fabric of the former hamlet, no links between the properties have been found. Additionally, the original alignment of Kingston Road has changed as it was straightened and widened during the twentieth century. The original function of the Rouge Hill hamlet as a stagecoach stop and post office had ceased by the early twentieth century with the closure of the post office in 1915. Y As the earliest surviving building from the settlement of the area, the property, formerly known as Toynevale is historically linked to the settlement of Rouge Hill. The property remains linked to the broader community as the Toyne Family is commemorated through the name Toynevale Road, located south of the subject property. - 240 - O. Reg 9/06 Criteria 2022 LHC Evaluation 2024 LHC Evaluation City of Pickering Evaluation Y/N Comment Y/N Comments Y/N Comments 9. The property has contextual value because it is a landmark. Y Given its prominent location at the intersection of Altona and Kingston Roads, the Property could be considered a landmark. N The Property does not meet this criterion. The MCM defines landmark as: a recognizable natural or human-made feature used for a point of reference that helps orienting in a familiar or unfamiliar environment; it may mark an event or development; it may be conspicuous. As discussed in Sections 4.5 and 5.4, the Property is not a landmark. Despite its placement and location at the intersection of Kingston Road and Altona Road, the Property does not terminate at a vista and is not the focus of or part of any significant views. Historical photographs (Section 4.5.1.1) from the Rouge River bridge eastwards toward the Property do not show the Property. Y The MCM also considers whether the property is or includes a landmark that is meaningful to the community, the key physical characteristic of a landmark is its prominence within its context, e.g. a well-known marker in the community. Landmarks are usually memorable and easily discernable. The property at 301 Kingston Road is considered a gateway property into the City of Pickering. The building’s two storey massing and prominent siting at the intersections of Altona Road and Kingston Road are easily discernable for the public. 301 Kingston Road remains an integral part of the streetscape at Kingston and Altona Road and is therefore considered a landmark. The lack of archival photographs is inconsequential when considering if a property is considered a landmark. - 241 - Report to Council Report Number: FIN 06-24 Date: March 25, 2024 From: Stan Karwowski Director, Finance & Treasurer Subject: 2024 Financial Housekeeping Report -File: A-2000-001 Recommendation: 1.That Council approve the 2024 Low Income Seniors & Persons with Disabilities grant amount, to be increased from $535 to $560 per household; 2.That the City’s share of the Municipal Accommodation Tax be used to fund tourism- related capital infrastructure; 3.That Council approve the cancellation of the following previously approved Capital projects: Project Number Description Unspent Budget Amount C10235.2203 O’Brien Hot Water Tank Replacement $60,000 C10240.2007 Purchase and Installation of Electric Vehicle Charge Station at the Civic Centre $25,000 C10300.1801 New Security Cameras $27,500 C10315.2106 Front Plow & Wing Attachment for Seaton Plow $40,000 C10320.2204 Vacuum Excavator with Trailer Replacement $95,000 C10510.2301 Mid-Size SUV New $45,000 C10510.2303 Various Construction Projects $200,000 C10515.1801 WO-2 Kingston Road – New Sidewalk Installation $332,660 C10575.1806 RO-12 Kingston Road Sidwalk & Streetlights $175,500 C10575.1905 BI-17 – Church Street – Sidewalks & Streetlights $325,000 C10575.1906 TC-7 Kingston Road Sidewalks & Streetlights $133,500 C10700.2306 Dispatch CAD Replacement $350,000 C10700.2308 Fire Station #5 Land Purchase $3,500,000 C10900.2003 Central Library Outdoor Drop Box $10,000 - 242 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 2 4.That Council authorize staff to expand the approved scope, as included in the 2023 Capital Budget, for project C10240.2307 – Satellite Office Leasehold Improvements, originally planned for pre-occupancy renovations and leasehold improvements at a future satellite facility (location yet to be determined), to include consulting and related costs for completion of a Municipal Space Utilization Study, in an amount not to exceed $300,000 (net HST); 5.a)That the Director, Finance & Treasurer be authorized to combine capital projects C10570.1803 Greenwood Bridge and C10570.2403 Sixth Concession Rd. – Road Reconstruction to facilitate project management and administration of these projects, by transferring the budget of $1,200,000 from C10570.2403 to C10570.1803 and subsequently closing C10570.2403; b)That the Director, Finance & Treasurer be authorized to combine capital projects C10900.2203 Accessible Public Washroom (Claremont) with C10900.2106 Claremont Hardware for Extended Service Offering – Technology and C10900.2205 Improvements to Claremont Library Public Service Space by transferring the available budget of $55,000 from C10900.2106 and $55,000 from C10900.2205 to C1900.2203 and subsequently closing C10900.2106 and C10900.2205; 6.That Council approve staff attendance at international technology conferences, in accordance with Subsection 10.02 of the Financial Control Policy, as follows: a)International travel by the Division Head, Information Technology, Supervisor, Network Support and Senior Systems Administrator to attend the 2024 Dell World conference in Las Vegas, and that the total conference costs not exceed $3,000 (CAD); and b)International travel by the Manager, ERP & Financial Systems or designate to attend the 2024 annual SAP Sapphire Conference in Orlando, Florida, and that the total conference costs not exceed $5,000 (CAD); 7.That Council authorize the establishment of a new reserve to be called the Building Faster Reserve, that any funds received from the Province of Ontario’s Building Faster Fund be transferred to this reserve, and that these funds be used to invest in community-enabling infrastructure; 8.That the Mayor be requested to consider the inclusion of funds in the 2025 Capital Budget, to increase the proposed 2025 Asphalt Resurfacing Program amount from $4,160,000 as indicated in the Capital Forecast to $5,200,000 with funding to be determined by the Director, Finance & Treasurer; 9.That the Director, Finance & Treasurer be authorized, at his discretion, to undertake the following transfers: a)Any 2024 surplus Current Operating funds at year-end in excess of approximately $125,000 be allocated in the following ratio: 25 percent to the - 243 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 3 Rate Stabilization Reserve (8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008); b)Any surplus funds from the Emergency Operational Capital Needs Account (11100.503510) to the Facilities Reserve (8026); c)Any revenue from the sale of used vehicles (11100.406600) to the Vehicle Replacement Reserve (8016); d)Any surplus funds from Museum donations (10250.406500) and Artefact Repairs & Maintenance Account (10250.502385) to the Museum Collection Reserve (8033); e)Any green energy rebates and revenue associated with the Claremont solar roof rental project account (10325.404500.9480) and other incentives and rebates account (10325.406551) to the Reserve for Sustainable Initiatives; f)50 percent of revenues collected from Municipal Accommodation Tax (MAT) (subject to Council’s approval of the tax) to the MAT Reserve (8042); g)An amount up to $625,406 from the Casino Reserve to fund the net cost of the Major Capital Facilities Cost Centre (10330); h)Where the 2024 year-end balance of the WSIB Reserve is greater than $4.0 million, the excess funds will be transferred to the WSIB Excess Indemnity Reserve Fund (8702); i)Where the 2024 actual investment income (10600.406000) exceeds the budget of $1,800,000, the excess funds will be transferred to the Balloon Payment Reserve (8039) to minimize future debt costs; j)Where the 2024 actual winter control costs exceed the budget, the deficit will be funded by a transfer from the Winter Control Reserve; k)Where the actual 2024 Property Tax Write-offs (account 11100.503000) exceed the budget provision due to assessment appeals, the deficit will be funded by a transfer from the Assessment Appeal Reserve (8002), and if this reserve is depleted, then the shortfall will be funded from the Rate Stabilization Reserve (8007); l)Where the actual 2024 Payment-in-Lieu Education Share revenues are less than the budget estimates, the deficit will be funded by a transfer from the Rate Stabilization Reserve (8007); - 244 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 4 m)Any other budget transfers that may be required during the fiscal year which do not change the overall approved property tax levy; 10.That Council approve Attachment 1, FIN 030 Financial Control Policy, with an effective date of January 1, 2024; 11.That the Director, Finance & Treasurer be authorized to: a)Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b)Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c)Apply for all grants included in the 2024 Current Budget, 2024 Capital Budget, and prior year’s capital projects that have not started, and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to; d)Make any changes or take any actions necessary, to ensure that the budget accommodates any reallocation of 2024 current operating expenditures and revenues that may be required to accommodate any labour relations settlements, while maintaining the approved levy; e)Adjust the 2024 final tax rates to address any revenue shortfall arising as a result of a provincial tax policy change; f)Initiate any additional assessment appeals necessary to protect the assessment base of the City; g)Apply any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year’s payments towards additional principal repayments, repayment of outstanding loans, debt charges, to reduce debt or internal loans not issued, or transfer funds to the balloon payment reserve; h)Adjust the per kilometer travel expense reimbursement rate (last increased in 2023) with an effective date of May 1, 2024, from 0.65 cents per kilometre to 0.70 cents per kilometre for the first 5,000 kilometres and from 0.59 cents per kilometre to 0.64 cents per kilometre for travel beyond 5,000 kilometres. 12.a)That Council approve the continuing engagement of Watson & Associates Economists Ltd., to be used for fiscal impact studies and related works, - 245 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 5 Development Charge Background Study updates and/or amendments, Community Benefit Charge Study updates and/or amendments and any other DC or CBC related matters; b)That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to Watson & Associates Economists Ltd. for the completion of a Development Charge Background Study and Community Benefits Charge Study, in an amount not to exceed $90,000 (net HST); 13.a)That Council approve the continuing engagement of the firm PSD Citywide Inc., to be used for asset management consulting and other work in support of the City’s compliance with Asset Management legislation; b)That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to PSD Citywide Inc. for the development and delivery of a Proposed Level of Service Framework with Optimization Scenarios, Citizen Engagement (Phases 1 and 2) and on-site meetings, in an amount not to exceed $88,600 (net HST) and completion of stage three of the City’s Asset Management Plan (as required by Ontario Regulation 588 (2021), in an amount not to exceed $75,000 (net HST); 14. That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any studies related to reassessment or other property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management; 15.That Council approve the following grants, which are exceptions to the Community Grant policy, and that these grants be funded from the General Government Grants to Organizations – Contingency account: a)A grant to the Pickering Lawn Bowling Club, in the amount of $2,070, to be used for the purchase of a video camera, club pins and 2 bowling assistance arms; b)A grant to the Purpose Church, in the amount of $3,000, to be used to provide equipment and supplies for youth programming in the Church’s youth centre; and c)A grant to The Redeemer Christian Church of God - Fountainhead Chapel, in the amount of $4,500, to be used to purchase two desktop computers, software and program supplies, to support a cloud computing and cybersecurity certification program for individuals recovering from addiction. 16.That FIN 040 Community Grant Policy be amended by adding the following additional provisions and the change to the policy be effective for the 2025 Community Grants program; - 246 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 6 a)That the grant application deadline date for the 2025 Community Grant Program be September 27, 2024, to give community groups sufficient time to complete their applications; b)That grant requests for repair and maintenance activities on private property shall be deemed ineligible; c)That an application shall be deemed ineligible if submitted by, or on behalf of, a youth and/or adult competitive sports team or league; d)That grants provided for social, youth and seniors programs must be open to participation by all Pickering residents, with programming to be conducted in public or commercial spaces; and e)That an organization may only submit one Community Grant Application each year; 17.That Council approve Attachment 2, ADM 190 Council Compensation Policy with an effective date of January 1, 2024; and 18.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to seek the authorizations and directions necessary to implement the 2024 Financial Plans as reflected in the 2024 Current and Capital Budgets. Under the Strong Mayors legislation, the budget was deemed adopted on March 1, 2024. Many of the recommendations in this report are similar to the previous Council budget reports. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key to Deliver on Good Governance – Open & Transparency. Financial Implications: There are no additional costs associated with the adoption of the recommendations. However, if the recommendations are approved by Council, this will enhance the transparency and accountability of City operations from a financial lens for this year and future years. Discussion: The purpose of this report is to seek the authorizations and directions necessary to implement the 2024 Current and Capital Budgets. Under the Strong Mayors legislation, the budget was deemed adopted on March 1, 2024. - 247 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 7 Explanation of Key Recommendations Municipal Accommodation Tax (MAT) Reserve - Recommendation 2 At the March 27, 2023 Council meeting, Council approved Report CAO 06-23 (Resolution 124/23) that approved in principle the inclusion of the MAT revenues to the 2023 and subsequent budget. At this time, $300,000 in revenues was an estimate. There is still additional administrative work required before the program can be implemented, such as Durham Region Council has to approve the establishment of a Municipal Service Corporation. Implementation is expected in 2024, subject to Council approval. Cancellation of Capital Projects – Recommendation 3 The capital projects listed in Recommendation 3 and in the table below, in many cases have been re-budgeted in the 2024 Capital Budget or 2025 – 2033 Capital Forecast because the original budget amount was too low (due to project delays or higher construction costs), or the project was delayed to other external factors. In other cases, the project was deferred or not required due to operational changes in the year. Project Number Description Reason for Closure C10235.2203 O’Brien Hot Water Tank Replacement Not required - completed as an emergency repair in 2022 C10240.2007 Purchase and Installation of Electric Vehicle Charge Station at the Civic Centre TBA C10300.1801 New Security Cameras Re-budgeted C10315.2106 Front Plow & Wing Attachment for Seaton Plow Funds redirected to cover cost overage in another project C10320.2204 Vacuum Excavator with Trailer Replacement Re-budgeted C10510.2301 Mid-Size SUV New Not required – Cherrywood development did not proceed C10510.2303 Various Construction Projects Not required – no projects initiated in 2023 C10515.1801 WO-2 Kingston Road – New Sidewalk Installation Re-budgeted C10575.1806 RO-12 Kingston Road Sidwalk & Streetlights Re-budgeted C10575.1905 BI-17 – Church Street – Sidewalks & Streetlights Re-budgeted C10575.1906 TC-7 Kingston Road Sidewalks & Streetlights Re-budgeted C10700.2306 Dispatch CAD Replacement Not required – operational changes in Fire dispatch anticipated C10700.2308 Fire Station #5 Land Purchase Re-budgeted - 248 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 8 Project Number Description Reason for Closure C10900.2003 Central Library Outdoor Drop Box Not required – project deferred due to Pickering City Centre timing changes Municipal Space Use Study – Recommendation 4 An interim solution for office space is needed at City Hall. Demand for office space at City Hall is currently 25 percent over capacity, based on existing available desks, and projected to continue increasing. Previous long-term solutions to these pressures relied on timing and implementation of the City Centre project. Council’s direction on capital project priorities in January 2024 deferred facility-based elements of the City Centre project until 2028. As a result, other options will be required to accommodate existing and future pressures until the City Centre designs and timelines are revisited. Funding was provided in the 2023 Current and Capital Budgets for leasehold improvements and related capital costs to create a suitable municipal satellite office. Due to high market rates and limited local availability, the lease of a smaller suite is being pursued to address the most immediate needs. A longer-term solution will be required in order to meet the City’s operational needs until at least 2030, and possibly beyond. Existing use of offices throughout City Hall has changed over time, but the physical space and essential infrastructure of the building has been largely unchanged since its original construction in 1990. Office use and workspace needs have evolved considerably since then, notably regarding use of digital technology and remote working options. Staff propose to undertake a Space Utilization Study to determine how existing office space at City Hall could be maximized and modified in order to avoid the cost of more leased satellite offices. In the 2023 Capital Budget, $1.1 million was approved for project C10240.2307 - Satellite Office Leasehold Improvements, anticipating the need for additional leased office space of approximately 15,000 square feet. Staff are currently exploring an alternative location that is approximately one third of that size, meaning that related leasehold improvement costs should be lower than originally expected. In order to avoid additional pressures on the City’s capital programs and budgets, staff recommend and request authorization to expand the scope of project C10240.2307 to include consulting and related costs required for the Space Utilization Study, in an amount not to exceed $300,000. Completion of this work would provide recommended space utilization solutions at City Hall and related construction cost projections, which could then be reflected in a future Capital Budgets for adoption. Approval to Attend International Technology Conferences – Recommendations 6 a) & b) FIN 030 Finance Control Policy requires Council approval for all out of country conferences and this policy applies to all City and Library staff. It’s well known that technology advancements continues to grow at an almost exponential pace. For the past decades, municipalities have been faced with the challenge as to how to stay abreast of the changing technology and to translate these advancements into benefits - 249 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 9 for the municipality. Today’s technology conferences consist of technology driven workshops (classrooms) where new trends and advancement for computer systems, software and security are presented and discussed. Dell Canada has invited three Pickering staff from the Information Technology (IT) section to attend the 2024 Dell World conference in Las Vegas. Dell Canada will cover the expenses at the conference. These IT staff will attend various technology training sessions to obtain the latest insights into cybersecurity, threat intelligence, data and network security, performance optimization, system administration, cloud solutions, data management and Dell’s product development roadmap, topics directly relevant to their job responsibilities. They will also have the opportunity to network with industry peers and experts to foster collaboration, partnerships and insights that can drive innovation. The SAP Sapphire Conference is one of the premier events as it relates to enterprise software and technology. Attending the SAP Sapphire Conference offers the Manager, ERP a unique opportunity to stay updated on the latest trends and developments in SAP software. In addition, the conference provides an opportunity for networking, connecting with municipal peers and experts, and to gain the knowledge and resources needed to drive business success. Several Ontario Municipalities that have implemented SAP sent delegations in the past, and have commented on the benefits of attending this conference. Building Faster Fund – Recommendation 7 On March 4, 2021, in the middle of the Treasurer’s 2021 budget presentation, the City received the good news that it had received approximately $1.6 million in Provincial funding to address COVID cost pressures. At that time, Council made the wise decision to put these dollars in a reserve and these dollars were used to support the 2022 budget. During the most recent March Break, the City received good news that it had been awarded $5.2 million from the Building Faster Fund. Staff recommend that these funds similarly be put in a new reserve to be called the Building Faster Reserve, and that these funds be used to invest in housing or community-enabling infrastructure in accordance with the intent of the fund. The Building Faster Fund is a three-year $1.2 billion provincial program designed to encourage municipalities to address the housing supply crisis on Ontario. The fund makes payments to municipalities that have reached at least 80 percent of their provincially assigned housing target for the year. Funding is increased for municipalities that exceed their target. In 2023, the City of Pickering built 1,502 new housing units, exceeding the 2023 target of 953 units by 58 percent. As a result, on March 13, 2024, the Ministry of Municipal Affairs & Housing announced that the Province of Ontario will be providing the City of Pickering with $5.2 million through the Building Faster Fund. This grant amount is an accomplishment that reflects the hard work of many City Departments and the decisions of Council. There are - 250 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 10 other municipalities with larger populations that did not receive the same dollar amount as Pickering. Council Direction to Increase the 2025 Capital Budget Road Asphalt Resurfacing from $4.160 million to $5.2 million - Recommendation 8 This year, the City received an unexpected grant of $5.2 million through the Building Faster Fund. These dollars will be applied to “community-enabling infrastructure” (growth related capital projects), that in will turn will reduce the financial pressure in funding other City programs. In other words, this grant amount ($5.2 million) will likely be used to fund the City Share of growth-related capital costs that in-turn will free up other dollars such as Casino/reserves that can now be re-invested in the City’s road asphalt resurfacing program. Asphalt Resurfacing Budget Comparison (Previous vs. Current Term) In the previous term, the City budgeted a total of $9.451 million for road resurfacing, and with the planned expenditure of $5.2 million in 2026, the City would have surpassed the previous term’s total spending by 45.60 percent in three years. Council Authority to Apply for All Possible Grants (Current & Capital) – Recommendation 11 c) There are two types of grants: regular and unpredictable grant opportunities. Every year, City staff apply for numerous operating grants such as “Cultural Tourism Strategy” and $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 1st Yr.2nd. Yr.3th. Yr 4th. Yr. Previous Term Current Term - 251 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 11 “Community Museum Operating Grant”. These grants help fund, to some degree, the operating costs related to their respective current budgets. The unpredictability of the grant process usually applies to capital grants. Historically, both senior levels of government (federal & provincial) announce capital grant funding opportunities through their budget-day announcements, and the information included in the “Budget Background Papers” is usually sparse regarding project criteria and application timelines. After a budget-day announcement, you could be waiting several weeks and or months before the formal application process is initiated by the senior government level. Recommendation 11 c) is seeking Council authority and approval to submit a grant application, where a senior level of government has announced a grant opportunity with a short-term application deadline or due to a summer recess, thereby making the scheduling of a Council meeting to seek Council’s endorsement of the project a significant challenge. Included in the recommendation is the direction that staff report back to Council at the next available Council meeting regarding the capital and/or current grant(s) that was applied for. Update to the Development Chart Background Study and Community Benefit Charge Study- Recommendation 12 The City of Pickering charges Development and Community Benefit fees to new/repurposed development to fund the growth-related capital costs. Under the Development Charges Act, 1997, municipalities are required to prepare a Background study to establish the growth forecast, capital costs and then calculate the charge that new development needs to pay to fund the cost of this new infrastructure. The City completed its last background studies in July 2022. Since then, several factors have caused a significant increase in the capital costs required to be funded from Development Charges and Community Benefit Charges: •Council priorities have been clarified to include direction for Pickering Heritage & Community Centre (PHCC) and the City Centre project, and new initiatives at Petticoat Creek Conservation Area; and •The pace of growth has accelerated beyond what was forecast in the study, moving the timing for certain projects forward; and •Inflationary pressures on major capital facilities projects have reached unprecedented levels. The legislation allows municipalities to increase the fees annually to reflect the impact of inflation on project costs, using Statistics Canada’s Non-Residential Building Price Index (NRCPI). Prior to 2020, the ten-year average of the NRCPI was 2.61 percent. However, since COVID, construction prices have escalated at rates not seen in decades across the province. In 2021 and 2022 the NRCPI averaged almost 15 percent per year. - 252 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 12 Historical Non-Residential Building Construction Price Index Even the allowable increases to the Development Charges fees do not compensate fully for the inflationary pressures facing the City’s capital program. The tender results for PHCC which saw the prices come in 158 percent over the initial budget included in the 2022 Development Charge Background Study. Similarly, the budget for Seaton Recreation Complex & Library was increased by $129 million or 113 percent to reflect the current cost environment. A scan of other municipalities has seen similar results for tenders on the construction of recreation complexes throughout 2023. Finance staff have undertaken preliminary work as it relates to DC fees and the estimated DC debt charges for the Seaton Recreation Complex & Library. The preliminary results indicate that our current fees are not sufficient or adequate to the meet the DC annual debt payment obligations (principal and interest.). In other words, the City cannot entertain building the new Seaton Recreation Complex & Library until the DC & CBC Study with the corresponding fee increase is completed. As noted in the FIN 01-24 report in January 2024, it has become increasingly clear that the 2022 Development Charge Background Study and 2022 Community Benefit Charge Study are insufficient to meet the City’s current financial needs and the Director, Finance & Treasurer recommends undertaking a new study to update the capital forecast, timing and costs and adjust the development forecast to reflect the Region of Durham’s current growth plan. $90,000 has been included in the 2024 Current Budget to fund this work. Bill 23 More Homes Built Faster Act 2022, introduced the DC fee haircut or discount. Currently, the DC fee discount is at 85 percent and will change in July of this year to 90 percent. When the new DC is adopted in April 2025, the DC fee discount will be reset to 80 percent. In other words, the developers will be paying 80 percent of the stated fees when the new DC is adopted. 1.86%1.72% 3.70%2.75% 5.75% 2.91%2.19% 15.34% 14.54% 5.47% 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00% 16.00% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Historical Non-Residential Building Construction Price Index (NRCPI) NRBCPI 10-year Average NRBCPI - 253 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 13 Good News! – There Appears to be No Reassessment Planned for 2024 In 1998, the Province of Ontario introduced the new Ontario Fair Assessment System (OFAS). The purpose of this new assessment system was to eliminate the historical inconsistent measure of property values across the Province and to enhance the level of fairness and equity into the assessment and property tax system. The new assessment system uses a Province-wide valuation date to establish the theoretical value of each property (structure/land) based on the principle that the value of the property is determined between a willing buyer and seller from an arm’s length transaction perspective. Last year (2023) was the eighth year of the Province’s four-year reassessment cycle. The current value assessment is based on a valuation date of January 1, 2016. Assessment- related increases are phased-in over four years, and assessment-related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. Staff’s preliminary analysis indicates, that when the re- assessment is implemented, that will probably be a shift in property tax responsibility (dollars) from the commercial to the industrial property tax class due to the simple reason that cost of residential housing has increased at a faster rate then commercial properties. On the front page, on the bottom left corner, of the Final Residential Property Tax Bill is a schedule entitled “Explanation of Tax changes from 2023 to 2024”. This schedule includes a line called Tax change due to Reassessment and this line will be zero for this year. Historically, the annual Provincial Budget has been the trigger for the announcement of the next reassessment cycle. The most recent Provincial Budget was silent on the next reassessment and therefore, it appears that there will not be a reassessment for 2024. Debt Capacity and Annual Repayment Limit (ARL) Managing the debt capacity of the City is essential due to the financial limitations imposed by the Province through the ARL. Ontario Regulation 403/02 issued under the Municipal Act, permits a maximum of 25 percent of net operating revenues to be used to fund principal and interest charges on debt. For Pickering, the net operating revenues consists of the following major revenue sources: •Property tax revenue •User fee and charges •Fines, penalties & interest on taxes •License fees, permit fees & rental income •Gaming & casino revenues On January 18, 2024, staff reported on the City’s Capital Project Priorities and the related financial implications in report FIN 01-24. Council adopted the following capital priorities: - 254 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 14 1)Seaton Recreation Complex & Library with an estimated total project cost of $243.0 million (design, construction, and furniture & fixtures). 2)Pickering City Centre Project Phase One (City Centre Park) with an estimated total project cost of $15.0 million. 3)The PHCC with an estimated total project cost of $61.2 million. The total gross cost of the three priorities is $319.2 million with the large percentage of the cost being debt funded. These priorities, along the other capital projects, are reflected in the 2024 Capital Budget and 2025-2033 Capital Forecast. The proper use of debt is an essential component of the City’s fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. The ARL will be monitored and reported annually to ensure that the City balances the requirements of the forecast capital program with the City’s financial capacity, and maintain flexibility to address emerging priorities over time. City’s Debt Capacity Measured Against the ARL Limit Currently, interest rates are higher than in the recent past and the Bank of Canada has indicated that it will continue holding the current rates until inflation decreases to its target rate of two percent. As a result, the current financial debt strategy is to defer the issuance of debt until the beginning of 2026 for major projects such as the PHCC, major fire vehicles, 0.00% 2.50% 5.00% 7.50% 10.00% 12.50% 15.00% 17.50% 20.00% 22.50% 25.00% 27.50% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 ARL City %Projection City Target - 255 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 15 replacement of Bayly Street fire station and the new animal shelter. The financial impact of the debt issuance delay is reflected in the above chart where there is a substantial upward increase in the ARL line. However, it should be noted that this plan will be monitored and the timing of the borrowing may change depending on actual project activity and cash flow requirements. The current financial strategy for the new Seaton Recreation Complex & Library is to issue the debt into two parts: 2027 and 2028. High Level Financial Work Plan Please find below a high level summary of the Finance Department key work plan objectives. The summary below excludes the important day-to-day activities undertaken by all of the Finance staff as it relates to accounting, payroll, property taxes and purchasing. The work plan is to highlight major tasks to be undertaken or required to maintain the City’s financial strategy. - 256 - FIN 06-24 March 25, 2024 Subject: 2024 Financial Housekeeping Report Page 16 Financial Workplan (Present to July 1, 2025) June September November 29 April 2025 June 2025 July 1 2025 Complete ARO 2023 Fin. Statements 2025 Current & Capital Budgets DC & CBC Studies 2024 Fin. Statements AM O Reg. 588/17 - 257 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 17 Asset Retirement Obligation (ARO) As stated in FIN 04-24, there is a small City-wide team working with Deloitte consultants to implement the requirements of Public Sector Accounting Standards 3280. The goal is to have this project completed by June of this year. 2023 Financial Statements The external auditors are starting their work in June with the target goal of having the financial statements to be presented at the September Council meeting. In order to finalize the financial statements, the ARO work has to be completed. 2025 Current & Capital Budget & 9 Year Forecast The goal is to present the Mayor’s 2025 Budget by November 29, 2024. Similar to the 2024 budget, staff would deliver the budget binders to Councillors on November 29th and post the complete document on the City’s website on the same day. If required, a possible meeting day to discuss the 2025 budget could be December 16th, which is also the scheduled Council meeting day for that month. The budget work plan is to start working on budgets in June, with the Senior Staff Recommended Capital Budget Book to be posted on the City’s website in early November to solicit the feedback from Pickering residents. Completion of the Development Charges (DC) and Community Benefit Charges (CBC) Studies There is a need to revise the DC & CBC studies to address the growth related capital funding shortfall mainly due to higher capital construction costs. As stated earlier in the report, this work has to be completed before the City can consider approving the construction of the Seaton Recreation Complex & Library. The work plan is attainable due to the fact the 2025 budget will be completed, providing staff the time to undertake this large and time consuming process. In other words, to hit the April target date, we need to have the 2025 budget completed early in the year. This project will commence in April of this year and the goal is to try to achieve workload efficiencies where possible, by linking growth capital budget development activity with the development of the 2025 Capital Budget and corresponding forecast. Asset Management Ont. Reg. 588/17 Ontario Regulation 588/17 establishes a deadline on or before July 1, 2026, for municipalities to have an approved asset management plan for all municipal infrastructure assets. This includes identifying proposed levels of service, outlining the activities needed to meet these levels of service, and developing a strategy to fund these activities. There is a City-wide management team already working on this project to meet the reporting deadline. One of the requirements under this regulation is to have a 10 year capital forecast which the City would have already completed as part of the 2025 Capital Budget. - 258 - FIN 06-24 Subject: 2024 Financial Housekeeping Report March 25, 2024 Page 18 Attachments: 1.FIN 030 Financial Control Policy 2.ADM 190 Council Compensation Policy Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Danna Munns James Halsall Senior Budgets and Financial Analyst Division Head, Finance Original Signed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 259 - Policy Procedure Title: Financial Control Policy Policy Number FIN 030 Reference Resolution # 56/07 Resolution #48/19 Resolution #240/20 Date Originated (m/d/y) March 5, 2007 Date Revised (m/d/y) March 25, 2019 February 24, 2020 March 25, 2024 Pages 13 Approval: Chief Administrative Officer Point of Contact Director, Finance & Treasurer Attachment 1 to Report FIN 06-24 Policy Statement and Objective The City of Pickering staff is committed to providing leadership, quality customer service and best value to the ratepayers of the City of Pickering through the provision of responsible and prudent fiscal management. We are committed to providing efficient and professional services as it relates to overall financial management, strategic financial planning, budget, internal audit and accounting services, financial reporting systems, and advice. The objective of this Policy is to: 1.Ensure the financial wellbeing of the City of Pickering is in accordance with Council and Corporate policies, Provincial and Federal Legislation and Regulations and professional accounting principles. 2.Establish and maintain a system of internal controls, policies and procedures to ensure the integrity and reliability of financial information. 3.Ensure that the financial assets of the City of Pickering are maximized and safeguarded at all times. 4.Ensure the liabilities of the City of Pickering are minimized and controlled to the best ability of staff. 5.Ensure the financial stability of the City including the management of financial risk. 6.Ensure the Council, the Chief Administrative Officer and staff have accurate, timely and authoritative financial advice and information. - 260 - Policy Title: Financial Control Policy Page 2 of 14 Policy Number: FIN 030 Index 01 Definitions 02 Responsibilities 03 Authority 04 Purpose 05 Scope 06 Sole Authority 07 Budgets 08 Spending Authority 09 Commitments 10 Council Approval 11 Budget Variances 12 Temporary Financing 13 Treasurer’s Authority 14 Contracts and Agreements 15 Successive Agreements/Contracts 16 Notification to the Treasurer 17 Departmental Signing Authority 18 Insurance 19 Subsidy Applications 20 Bank Accounts and Investments 21 Petty Cash and Change Floats 22 Corporate and Purchasing Cards - 261 - Policy Title: Financial Control Policy Page 3 of 14 Policy Number: FIN 030 23 Employee Advances and Expense Reimbursements 24 Donations 25 Real Property 26 Fixed Assets 27 Inventories 28 Administrative Procedures 01 Definitions 01.01 Approval of Council - the funding approval authorized by the adoption of the final current and capital budgets or the adoption of specific recommendations/resolutions. 01.02 Capital Budget - an annual plan that sets forth each project or other capital expenditure to be undertaken by the City and specifies the full resources necessary to finance the projected expenditures. 01.03 Capital Expenditure - an expenditure in excess of a predetermined dollar limit defined by the Treasurer, and which has a useful life extending beyond the current year. 01.04 Change Float - a sum of money to be maintained and used to provide change when cash is received from the public. 01.05 Chief Administrative Officer (CAO) - the senior appointed officer responsible for the administrative operations of the City. 01.06 City - The Corporation of the City of Pickering. 01.07 Committee - a Committee of Council established under the City’s Procedural By-Law No 3665/91, as amended. 01.08 Commitment - a contractual obligation for the purchase of goods, services, or construction, including the execution of any document evidencing the obligation. 01.09 Council - the elected officials of the City of Pickering. 01.10 Contingency Account - the money approved in the current budget to provide for funding of one-time expenditures that were not known or anticipated at the time the current budget was approved by Council. - 262 - Policy Title: Financial Control Policy Page 4 of 14 Policy Number: FIN 030 01.11 Current Budget - an annual financial plan providing for the operation of the municipality for the current year incorporating both estimates of proposed expenditures and revenues, including property taxes to be raised. 01.12 Department - an organizational unit of the City headed by a Department Head. 01.13 Departmental Budget - the current and capital budgets of the department as approved by Council in adopting the estimates. 01.14 Disposal - the selling, trading, assignment, and/or scrapping of surplus assets. 01.15 Fixed Asset - vehicles, equipment, and computer hardware. 01.16 Grant - payments made to individuals or organizations, approved by Council for a purpose related to the well-being of the community or its citizens. 01.17 Inventory - materials or items used or consumed in the provision of City services. 01.18 Member – a Member of Council. 01.19 Petty Cash Fund - a sum of money to be maintained and used for miscellaneous payment of money for the purchase of goods or services not exceeding a specified amount. 01.20 Project - an undertaking, work, or scheme included in the capital budget. 01.21 Purchasing Card - a credit card used to purchase goods and/or services. The use of the card is restricted to selected merchant types and may be subject to spending and/or transaction limits. 01.22 Real Property - lands, buildings, tenements or any interest, estate or right or easement affecting it. 01.23 Reserve Funds - a reserve fund differs from a reserve in that reserve fund assets are segregated and restricted to meet the purpose of the reserve fund. All interest earnings derived from such investments must form part of the reserve fund. 01.24 Reserves - an allocation of accumulated net revenue. It has no reference to any specific assets and does not require the physical segregation of money or assets. Reserves are part of the revenue fund and therefore do not earn interest on their own. Any earnings derived from the investment of reserves’ money are reported as revenue in the operating fund. 01.25 Treasurer - the Director, Finance and Treasurer of the City. - 263 - Policy Title: Financial Control Policy Page 5 of 14 Policy Number: FIN 030 02 Responsibilities 02.01 Council to: (a) Approve and support this Policy. 02.02 Chief Administrative Officer to: (a) Support the Financial Control Policy. (b) Approve amendments for the consideration of Council. 02.03 Department/Division Heads/Managers/Supervisors to: (a) Support the Financial Control Policy. 02.04 Director, Finance & Treasurer to: (a) Support the Financial Control Policy. (b) Maintain proper financial controls and procedure guidelines to ensure accountability in the matters of finance and related administration. (c) Review amendments to this Policy for the consideration of Council. (d) Provide final interpretations and rulings in regard to the understanding and application of this Policy. (e) Approve procedures as prepared by the Manager, Accounting Services. 02.05 Manager, Accounting Services to: (a) Prepare and maintain administrative procedures required to implement the provisions of this Policy. (b) Present such administrative procedures to the Director, Finance & Treasurer for approval. 03 Authority 03.01 This Policy shall be administered by the Finance Department and the Treasurer shall have the authority to interpret any provisions in this Policy necessary for the good and efficient conduct and business of the City. Any changes shall be approved by Council. 03.02 In all cases the Municipal Act, 2001, as amended, any Regulations passed there under and any other Provincial or Federal Legislation or Regulations and - 264 - Policy Title: Financial Control Policy Page 6 of 14 Policy Number: FIN 030 professional accounting principles shall prevail as it may pertain to the duties and responsibilities of the Treasurer and any financial matters. 04 Purpose 04.01 The collection of revenues, the commitment of funds and the payment of expenditures of the City shall be carried out by the Treasurer in accordance with the provisions of this Policy and any Acts, Regulations or directions of the Province of Ontario or the Government of Canada, and generally accepted accounting principles. 05 Scope 05.01 This Policy applies to all operations of the City of Pickering including any Agencies, Boards and Commissions. It applies to the Library to the extent that it does not conflict with the role of the Board or Chief Executive Officer under the Public Libraries Act. 06 Sole Authority 06.01 Council has the sole authority to allocate funds for corporate expenditures and projects and for approving corporate programs and objectives, unless otherwise provided for in this Policy. 07 Budgets 07.01 Council, in adopting the total of all sums required during the year for the operating purposes of the City shall, in accordance with the Municipal Act, 2001, as amended, determine the current budget required to provide for the sums required for every purpose and the sums required for the various categories. 07.02 Council, in adopting the capital budget, shall determine the sums required for each capital project included in the capital budget and each sum provided therefore shall be a capital account. 07.03 The Treasurer, after consultation with the appropriate Department Head, may close any capital project account when the project is considered to be complete and may, subject to the provisions of the Municipal Act, 2001, as amended, apply any surplus funding to any other capital project at his/her discretion or transfer surplus funds back to their respective source. 07.04 Departments shall be allowed to incur, before the adoption of the current budget for the year, interim spending for the sums required in that year for the period from the 1st day of January to the date the estimates for that year are adopted, operating costs up to an amount of 50 percent of the prior year’s budget. 07.05 Prior to the approval of the annual budgets, expenditures for capital assets and projects shall be approved by the appropriate Department Head, the Treasurer, - 265 - Policy Title: Financial Control Policy Page 7 of 14 Policy Number: FIN 030 the Chief Administrative Officer, and Council prior to committing or expending funds for the purchase or undertaking. These pre-budget approvals may be subject to the provisions for Emergency Purchases provided for in the Purchasing By-law and Policy. 07.06 Budgets for Furniture Fixtures and Equipment or FFE shall include a breakdown of expenditures to allow the Treasurer to fulfill the obligations of Financial Control Policy FIN 030 and the Municipal Act subsection 286(1) (d). 07.07 The Treasurer shall prepare, as part of the annual budget, a summary listing of all department requests for staff to attend international conferences and this summary shall include the following information: a. Cost (Conference, travel, accommodation & meals) b. Attendee (number of participants and job titles) c. Justification (Is there a similar conference in Canada and what are the benefits to the Corporation? d. If the above information is not ALLall available at the time the budget is presented to Council, then the department requesting to attend the conference shall prepare a report for Council approval before undertaking any financial commitment for staff to attend the conference. 08 Spending Authority 08.01 The current and capital budgets approved by Council establish the spending authority for a program. Department Heads shall ensure that expenditures do not exceed the approved program budget. 08.02 Spending or funds control is based on the total gross expenditures approved for a program. Department Heads must address revenue shortfalls in this review of expenditure levels. Unforeseen revenues are not to be expended or committed without the approval of the Treasurer. 08.03 Department Heads shall report any anticipated significant over-expenditure or revenue shortfall to the Treasurer as soon as such is known. 08.04 The Chief Administrative Officer, together with the Treasurer, may amend the spending authority of any staff member. 08.05 That a capital project contingency guideline be established at 12 percent and the contingency target of 12 percent excludes permits, and inspection services materials and soils testing. Contingency requests above 12 percent requires an explanation and/or justification. - 266 - Policy Title: Financial Control Policy Page 8 of 14 Policy Number: FIN 030 09 Commitments 09.01 No financial commitment shall be made, no debt shall be incurred, no lease or other financial obligation entered into, no expenditure shall be made and no monies shall be paid by, or on behalf of, the City except as delegated to the Treasurer by Council in accordance with the provisions of this Policy or by specific direction of Council. 10 Council Approval 10.01 No contract shall be entered into nor any expenditure or debt incurred involving an amount exceeding that provided in the budget without the prior approval of the Treasurer and Council, except as otherwise provided herein. 10.02 That Council approval be required for out of country conferences funded by the City. 11 Budget Variances 11.01 The Chief Administrative Officer and the Treasurer may jointly approve changes within an approved departmental Current Budget upon request of a Department Head, provided that: (a) such over expenditures do not exceed $50,000.00; (b) all such over expenditures are offset by corresponding under expenditures in other activities of the department so as to remain within the total budget provision for the department; and, (c) in no case shall the total budget for personnel costs for the department be increased under this section without prior approval of the Chief Administrative Officer in consultation with the Treasurer. 11.02 Where authority has been given in the annual Capital Budget for a particular project, the Chief Administrative Officer, the appropriate Department Head(s) and the Treasurer may jointly approve changes to such authorized amounts provided that the total amount of the over expenditures: (a) does not exceed the lesser of 10 percent of the approved capital expenditure or $100,000.00; and, (b) are offset by corresponding under expenditures in other approved capital expenditures. 11.03 Financing of the over expenditure must have additional prior approval of the Treasurer. Any change to debt financing and/or transfers from Reserve or Reserve Funds must also have Council approval. - 267 - Policy Title: Financial Control Policy Page 9 of 14 Policy Number: FIN 030 11.04 The appropriate Department Head, Treasurer, and Chief Administrative Officer may jointly approve unbudgeted capital expenditures of up to $35,000.00 as long as appropriate funding (see 11.03) can be provided from other approved expenditures. 11.05 Current and Capital Budget expenditures in excess of the limits established under Section 11.01, 11.02, 11.03 and 11.04 shall require the approval of the Treasurer, the Chief Administrative Officer, and Council. 12 Temporary Financing 12.01 Capital projects temporarily financed by a specific loan from an external source shall be charged the actual cost of that loan. 13 Treasurer’s Authority 13.01 The Treasurer is responsible for maintaining accurate records and accounts of the financial affairs of the City. This includes providing the Council with such information as it requires or requests. 13.02 The Treasurer is responsible for the collection and receipt of all revenue and any monies owing, and for depositing such funds in a financial institution. All monies collected must be adequately safeguarded and promptly deposited into a City bank account. 13.03 The Treasurer is authorized to extend payment terms and conditions on any amounts due the City and outstanding where it is deemed necessary by the Treasurer in order to collect such amounts. 13.04 Notwithstanding any other provision in this Policy or any other policy or By-law, the Treasurer is authorized to pay the following, provided that funds are available in the budgets as approved by Council: (a) All salaries, wages and benefits due to any person in the employment of the City. (b) All retiring allowances and any past retirement benefits due to any person previously in the employment of the City. (c) All amounts due for goods and services supplied to the City. (d) All taxes, fees and levies payable to the Federal, Provincial or other Municipal Government, or to any other agency board. (e) All payments of principal or interest on debentures, loans, or overdrafts, including foreign exchange. (f) All amounts due to the Region and School Boards of amounts raised for them by the tax levy. - 268 - Policy Title: Financial Control Policy Page 10 of 14 Policy Number: FIN 030 (g) All advances to Agencies and Boards on account of the current budget as authorized by Council for their purposes. (h) All employee and employer pension contributions in respect of salaries and wages, which are payable in respect of any duly registered pension plan on behalf of the respective employee. (i) All grants to any person or body as provided for in the current budget without passing a by-law. 13.05 The Treasurer is authorized to write-off outstanding amounts owing to the City, deemed as uncollectible, provided that such amount shall not exceed $10,000.00 and is not an amount raised as taxation or deemed to be taxes. Uncollectable amounts owing to the City in excess of $10,000.00 shall only be written off with Council’s approval. 13.06 In extenuating circumstances, the Treasurer or designate may authorize the cancellation of any or all penalties and interest on taxes. 13.07 The Treasurer has the authority to write off small balances up to $15.00 for outstanding taxes for property tax roll maintenance. 13.08 The Treasurer has sole authority over the expenditure of funds from the contingency account. 13.09 The Treasurer has authority, during any recess, break, or absence of Council, to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5 percent of any particular approved expenditure or $100,000.00 and a report respecting those approvals is subsequently submitted to Council for information purposes. 13.10 The Treasurer is authorized to make draws from Reserve and Reserve Funds for projects included in the Capital Budget up to the amount approved; 13.11 The Treasurer is authorized to undertake internal loans, where an internal loan was the approved funding source in the Capital Budget; 13.12 The Treasurer is authorized to refinance any capital expenditures that fail to meet the Canada Community Benefit Fund (previously called the Federal Gas Tax) reporting criteria from other sources including transfers of funds from Reserves and Reserve Funds; 13.13 The Treasurer is authorized to use any under-expenditures from projects funded from Reserves or Reserve Funds to fund over-expenditures for approved projects funded from the same source(s), and that any unfinanced capital may be funded by a transfer from Reserves or Reserve Funds; 13.14 The Treasurer is authorized, at their discretion, to change the financing source of any capital project, or portion thereof, in the Capital Budget to be financed from the issuance of debt, to internal loans or transfer(s) from Reserves or - 269 - Policy Title: Financial Control Policy Page 11 of 14 Policy Number: FIN 030 Reserve Funds, or a combination thereof, where is it deemed to be in the best interest of the municipality to do so; 13.15 The Treasurer is authorized to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended, (i) to repay the principal or interest of the debentures; or (ii) to repay any other capital expenditure of the municipality if the debt charges for the other expenditure are or will be raised from the same class of ratepayers from which the amounts required for the repayment of the debentures are raised. 13.16 The Treasurer be authorized to close any current and completed prior year’s capital expenditure accounts, and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; and 13.17 That the Director, Finance & Treasurer be authorized to close any capital or consulting account expenditure and corresponding revenue source that is over two three years from the original purchase order date of issuance; 14 Contracts and Agreements 14.01 As a general rule, any contract or agreement may be entered into only with the authorization of Council and the Mayor and City Clerk who possess the authority to legally bind the City. The underlying approval process must be followed before a document can be presented to the Mayor and Clerk for signing. 14.02 Council may delegate authority, either complete or restricted, to persons to approve a contract or expenditure. 14.03 Notwithstanding the foregoing, the Treasurer or his/her designate has the authority to enter into agreements: for the provision of goods or services; for expenditures or undertakings approved in the annual budgets; or, by specific approval of Council. 14.04 No Committee of Council has the authority to commit the City or to approve or expend funds. 15 Successive Agreements/Contracts 15.01 The Treasurer is authorized to pay for goods and services deemed essential to the ongoing operations of the City for any period from the expiry of an agreement or contract until a new agreement or contract is executed. Such payments shall be at the same rates, and on the same basis as the last previously executed agreement. - 270 - Policy Title: Financial Control Policy Page 12 of 14 Policy Number: FIN 030 16 Notification to the Treasurer 16.01 The Treasurer shall be notified of all agreements and contracts containing financial terms or conditions, and all the original documents of insurance and certificates thereof, bonds, letters of credit, and other securities for the due performance thereof, executed by or on behalf of the City, shall be delivered to the Treasurer. 17 Departmental Signing Authority 17.01 The Treasurer is responsible for maintaining signing authorities for the provision of goods and services and the payment thereof. 17.02 Department Heads shall, in a form provided by the Treasurer, maintain a current schedule specifying the delegation of financial signing authority within their Department and the respective authority limits. The schedule shall be signed by the respective Department Head and then by the Chief Administrative Officer. The original schedule with specimen signatures of the relevant staff of the department shall be forwarded to the Treasurer. 18 Insurance 18.01 The Treasurer has the authority to undertake the Risk Management Program and for the purchase of all appropriate insurance coverages, adjusting claims, and related services for the City, the Library and any other Boards. 19 Subsidy Applications 19.01 The Treasurer and the appropriate Department Head have the authority to apply to the Provincial and Federal Governments for grants, subsidies, or any other form of funding for the City’s programs and projects. 20 Bank Accounts and Investments 20.01 The Treasurer is authorized to open bank accounts in any Canadian bank as required, and only Council is authorized to change signatories for these accounts. 20.02 All monetary receipts and disbursements, other than petty cash, must be made through a City bank account. 20.03 The Treasurer is authorized to invest the surplus funds of the municipality at the maximum rate of return, at minimal risk, in compliance with current Legislative requirements and the City’s Investment Policy. - 271 - Policy Title: Financial Control Policy Page 13 of 14 Policy Number: FIN 030 21 Petty Cash and Change Floats 21.01 The Treasurer has the authority to establish petty cash funds and change floats for operational requirements in amounts and in locations the Treasurer deems appropriate. 21.02 The Treasurer is authorized to reimburse a petty cash fund upon delivery of original receipts and such other documentation as the Treasurer may require. 21.03 Petty cash funds and change floats shall only be used for City business and there shall be no personal use of the monies. 22 Corporate and Purchasing Cards 22.01 Purchasing Corporate credit cards are provided to the Mayor and Chief Administrative Officer to be used for City business and shall not be used for expenses of a personal nature. 22.02 City staff (Departments & Library) or staff will be given a purchasing card where the nature of their responsibilities requires such use. Purchasing card assignments and limits are subject to the approval of the Treasurer. 22.03 City staff should use purchasing cards for transactions where they have been determined by the Treasurer to be the most efficient way to handle payments. 22.04 Purchasing cards shall only be used for City business and shall not be used for expenses of a personal nature. 22.05 Purchasing cards shall not be used to circumvent the City’s purchasing policy and procedures. 23 Employee Advances and Expense Reimbursements 23.01 Employees may be advanced funds for City purposes when the nature and approximate amount of the expense(s) has been approved beforehand. 23.02 Employees may be reimbursed for travel and other business related expenses subject to the required approvals and within the limits of the approved current budget. 24 Donations 24.01 Any donations received by the City shall be recorded as revenue in the fund to which the expenditure relates. If none exists, the donation is to be recorded in general revenue of the City. 24.02 All donations provided to the City of Pickering are to be forwarded to the Treasurer for credit to the City’s accounts. - 272 - Policy Title: Financial Control Policy Page 14 of 14 Policy Number: FIN 030 24.03 Receipt for donation will not be prepared unless specifically requested by the donor and must be issued by the Treasurer. 24.04 Donations in kind are not acceptable without prior approval of the Treasurer. 25 Real Property 25.01 All real property surplus to the requirements of the City shall be disposed of in accordance with the policies adopted by Council from time to time. 25.02 All net proceeds from the sale of real property or any other assets of the City shall be credited to the general revenue of the City, unless otherwise approved by Council. 26 Fixed Assets 26.01 It is every employee and elected officials duty to ensure that City fixed assets shall be safeguarded to the extent practical to prevent loss or theft. 26.02 The City’s fixed assets shall be recorded by the Treasurer and the records updated for acquisitions and dispositions. The accuracy of these records should be verified annually. 27 Inventories 27.01 City inventories shall be physically secured to prevent loss or theft. 27.02 Accurate records shall be maintained of all City inventories, which include recording transfers in and out of inventory where practical. The accuracy of these records should be verified annually. 28 Administrative Procedures 28.01 This Policy shall be read in conjunction with Purchasing Policy PUR 010 and any other approved City Policies or administrative procedures. 28.02 This Policy shall be reviewed by the Treasurer every five years; however, approved amendments can be made at any time. Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. - 273 - Attachment 2 to Report FIN 06-24 Policy Policy Title: Council Compensation Policy Policy Number ADM 190 Reference Resolution #73/05 Resolution #12/07 Resolution #214/07 Resolution #54/11 Resolution #152/11 Resolution #48/15 Resolution #299/17 Resolution #48/19 Resolution #240/20 Resolution #546/21 Resolution #160/23 Date Originated (m/d/y) May 2, 2005 Date Revised (m/d/y) January 15, 2007 November 19, 2007 March 21, 2011 September 19, 2011 May 19, 2015 May 15, 2017 March 25, 2019 February 24, 2020 March 22, 2021 April 24, 2023 March 25, 2024 Pages 15 Approval: Chief Administrative Officer Point of Contact Director, Corporate Services & City Solicitor Director, Finance & Treasurer Policy Objective The objective of this Policy is to: 1.Provide consistent rules and guidelines for the Mayor and Members of Council with respect to salary, expenses and communications of elected officials; and, 2.Provide guidelines to staff to ensure all expenses are submitted and approved in accordance with the established parameters of the Policy. Index 01 Definitions 02 Principles 03 Responsibilities 04 General 05 Accounting Procedures 06 Salary - 274 - Policy Title: Council Compensation Policy Page 2 of 15 Policy Number: ADM 190 07 Benefits 08 Vehicle Allowance 09 Professional and Business Development 10 Councillors Stationary and Office Supply Budget 11 Meals, Receptions, Promotions & Special/Community Events 12 Communications 13 Constituent Communications 14 Websites 15 In an Election Year 01 Definitions 01.01 Allowable or Eligible Expense - shall mean an expense that is provided for in this Policy. 01.02 Cooperative Letter - shall mean a letter or other printed document that contains information of interest to residents in more than one ward and which shall be mailed or distributed beyond a ward boundary. 01.03 Councillor - shall mean all Members of Council, excluding the Mayor. 01.04 Ineligible Expense - shall mean an expense that is not provided for in this Policy. 01.05 Members of Council - shall include the Mayor and all Members of Council. 01.06 Neighbourhood Letter - shall mean a document that is prepared on letterhead and/or signed by a Member of Council and sent to a defined neighbourhood or community of interest within the constituency of a Member of Council. 01.07 Newsletter - shall mean a document that is printed on both sides and shall contain information of interest to the constituents of a Member of Council. 01.08 Social Media – shall mean any social media platform used by a Member of Council to communicate or share information with constituents. 01.09 Telecommunications Equipment - shall include all equipment capable of transmitting over landlines and/or wireless modes. 01.10 Website - shall mean a site on the World Wide Web that contains information of interest to the constituents of a Member of Council. - 275 - Policy Title: Council Compensation Policy Page 3 of 15 Policy Number: ADM 190 02 Principles When interpreting this Policy, the following principles should be kept in mind: 02.01 Autonomy of Council - City Council, as the decision-making body of the City, is separate and distinct from City administration. 02.02 Integrity of Council - The integrity of City Council as a whole and the Office of the Members of Council must be protected. The interest of City Council as a whole takes precedence over the personal interests of individual Members of Council. 02.03 Accountability - Since Members of Council use public funds when they perform their duties, the public expects public funds to be used prudently. Members of Council are the stewards of City resources and are ultimately accountable to the public and their constituents for the type and level of expenses they incur. Members of Council expenses must be reasonable and reflect what the public expects of an elected official. 02.04 Transparency - The public has a right to know how public funds allocated to Members of Council are spent. The public’s right to Council expense information must be balanced against the need to protect privacy and personal information, and allow time for proper accounting and reconciliation of expenses. 03 Responsibilities 03.01 Members of Council to: a) adhere to and support the Council Compensation Policy; b) consider amendments as presented by the Chief Administrative Officer; c) meet all financial, legal, and income tax obligations; and, d) stay within budget guidelines and expenditure categories. 03.02 Chief Administrative Officer to: a) support the Council Compensation Policy. 03.03 City Clerk to: a) approve any expenditures in accordance with the Policy; advise Members of Council of the status of their budgets; b) advise Members of Council if any item appears to breach the Council Compensation Policy; and, - 276 - Policy Title: Council Compensation Policy Page 4 of 15 Policy Number: ADM 190 c) make sure that supporting documentation is in place, and that expenditures conform with the Policy. 04 General 04.01 This Policy shall be reviewed every four years prior to the budget meetings that follow the general municipal election, or as directed by Council. 04.02 When a vacancy occurs and is subsequently filled, or upon the commencement of a new Term of Council and after the Inaugural Meeting of Council has occurred, compensation, benefits and allowances outlined in this Policy shall be pro-rated to the Term of Office for each Member of Council. 04.03 Items purchased for and expense reimbursements by the City and provided to a Member of Council will be charged to the Member’s budget. 04.04 Reimbursement or payment by the City will not be made if it is not specifically provided for in this Policy. 04.05 No remaining current budget allocations or allowances can be carried forward into future years unless otherwise provided for in this Policy. 04.06 Individual Members of Council shall not use City funds to make individual grants or donations to organizations or persons for any form of sponsorship or fundraising. 04.07 Members of Council will not be reimbursed for expenditures purchased through the use of rewards or point programs or gift cards. 04.08 Detailed listings of Council expenses are prepared on a monthly basis for each Member of Council and publicly disclosed on the City’s website as soon as practicably possible. 04.09 Consistent with the Municipal Act and applicable laws, Councillors do not have the legal authority to bind the Corporation. 04.10 Any expenses that violate, or are not in keeping with City Policies, will not be reimbursed. 05 Accounting Procedures 05.01 Member of Council claims for expenses must follow basic accounting and audit principles: a) expenses must relate to the business of the City of Pickering; b) complete backup of all documentation pertinent to the expenditure - 277 - Policy Title: Council Compensation Policy Page 5 of 15 Policy Number: ADM 190 must be attached to the expense reimbursement; c) Members of Council must incur the expenses. Expenses incurred by third parties cannot be claimed; d) Members of Council must provide proper documentation, including detailed receipts, invoices or e-bills, for all expense claims. Credit card receipts or statements alone are not sufficient and will not be accepted. In the case of any online purchases, a copy of the confirmation is not enough for reimbursement, and the credit card statement must also accompany the backup documentation; e) invoices must include a description of the goods purchased or services rendered, the cost, applicable taxes and HST Registration Number; f) original or digital signatures are required on all invoices; g) expenses must be submitted for reimbursement within 60 days of the expenditure; and, h) Members of Council who charge for goods against the current year must have received the goods and or services from the vendor before December 31st of the year. 05.02 Reimbursement of expenses must be completed through the City’s automated Travel and Expense process within the City’s portal. Supporting documentation needs to provided for each expense. 05.03 External Service Providers - payment shall be made directly by the City to the service provider upon submission of an original detailed invoice. An invoice for external services must contain, the business name, address, date and additional details of services provided such as itemizing hours by day, HST business registration number and description of work provided. All invoices require sign off by the Councillor to indicate that services were received prior to authorization, and before payment can be processed. 06 Salary 06.01 The remuneration payable to the Mayor shall be: a) $120,703.00 per annum effective January 1, 2023; and, b) Thereafter, the annual salary of the Mayor shall be increased at the higher rate of either the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1st of the immediate preceding year or the salary increase percentage given to the Chief Administrative Officer in the prior year. - 278 - Policy Title: Council Compensation Policy Page 6 of 15 Policy Number: ADM 190 06.02 The remuneration payable to a Councillor shall be: a) $50,293.00 per annum effective January 1, 2023; b) Thereafter, the annual salary of a Councillor shall be increased at the higher rate of either same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1st of the immediate preceding year or the salary increase percentage given to the Chief Administrative Officer in the prior year ; c) a Councillor shall be paid a per diem rate of 1.0 percent of their annual salary for a total of 10 days for attending a full day meeting, workshop, seminar or convention; and, d) per diem payments payable to Councillors shall be paid monthly. Per diem payments shall cease on the last day that the Councillors remain in office and shall be pro-rated accordingly. 06.03 Remuneration payable to Members of Council shall be based on an annual rate and paid bi-weekly. Remuneration to Members of Council shall cease on the last day that the Member remains on the Council of the City of Pickering. 07 Benefits: 07.01 Health Plan a) An Extended Health Plan shall be available to all Members of Council and their families; b) Members shall have access to a health care spending account for $7,500 per year with no carry over provision or unused amount paid out; c) For a Member of Council who has completed more than 8 years of continuous service and ceases to be a Member for the reasons set out in Section 07.04.a), the Corporation shall pay 100 percent of the premium cost of the Extended Health, Dental and Vision Care Benefit Plans, including health care spending account referenced in 7.01b), for the number of years of service or until the Member attains the age of 85; d) Following a Council Member’s death while in service, the Corporation shall continue to pay 100 percent of the premium costs of the Extended Health, Dental and Vision Care Benefit Plans in respect of a Member’s surviving spouse and dependents for up to 24 calendar months. 07.02 Current sitting Members of Council, shall be provided a Term Life - 279 - Policy Title: Council Compensation Policy Page 7 of 15 Policy Number: ADM 190 Insurance Policy paid to the designated beneficiary as follows: a) Mayor $200,000.00; b) Councillor $100,000.00; c) accidental death and dismemberment insurance coverage (ceases at age 70); and, d) Members of Council will be eligible for an additional $100,000.00 (after tax) payment to their designated beneficiary at the time of their death. 07.03 A Member of Council may maintain a Registered Retirement Savings Plan (RRSP), either own or spousal as permitted, under current Federal legislation to which the Corporation shall contribute a maximum of 13 percent of the Member’s earned salary each year; a) To have the City make the contribution or reimburse for the contribution, the Member of Council must provide: i) written confirmation that a member has sufficient contribution room, as provided by the Canada Revenue Agency on their notice of assessment, to accommodate the City’s contribution, shall be provided to the Treasurer no later than December 31st in any given year and the City’s contribution shall be made directly to the RRSP no later than January 31st of the next calendar year; OR ii) evidence of a contribution by a Member towards an RRSP shall be provided to the Treasurer no later than December 31st in any given year. The member will then be reimbursed for the contribution, to a maximum of 13 percent of the Member’s earned salary, no later than January 31st of the next calendar year. b) For the purpose of calculating the 13 percent RRSP contribution amount, the word “salary” shall mean the annual salary plus the per diem rate, pro-rated for a Member not holding office for an entire calendar year, of the Mayor and Councillors and it excludes all taxable benefits and allowances. c) The contribution to an RRSP is a taxable benefit regardless of whether it is paid to the Member of Council or the financial institution. d) The City shall make its contribution only in the month of January of the next calendar year regardless of when the Member of Council made a contribution, except when a Member of Council ceases to hold office during the year, in which case a whole or partial contribution will be made in that year. e) An elected official has the option to have the City contribute directly to a Tax Free Savings Account (TFSA), rather than an RRSP. The contribution amount would be net of taxes but all other requirements, noted above would apply. - 280 - Policy Title: Council Compensation Policy Page 8 of 15 Policy Number: ADM 190 07.04 a) A Member of Council, who has completed a term, may, upon written application to the Treasurer by the Member, receive severance remuneration upon ceasing to be a Member by reason of: i) election defeat; ii) resignation; b) election to another government body;No Member of Council shall be entitled to receive severance remuneration if he or she ceases to be a Member by reason of resignation which is a result of or given in anticipation of: i) removal from office by judicial process; or, ii) notwithstanding the above, disqualification under or by operation of any Act of the Parliament of Canada or the Legislature of the Province of Ontario. c) Severance remuneration shall be equal to: one month of salary for the Mayor or one month of salary that includes the per diem for Councillors, times the number of years of consecutive, uninterrupted full service of the Member, to a maximum amount payable of 36 months remuneration. Severance remuneration shall be calculated from the day the Member took office to the last day that the Member ceases to hold office. d) A written application for severance remuneration must be received by the Treasurer within 6 calendar months of a Member of Council ceasing to be a Member; otherwise any entitlement to severance remuneration shall be forfeited. Upon approval of the application by the Treasurer, a payment arrangement shall be agreed to that does not extend beyond four years. Interest is not earned on the severance remuneration if a payment arrangement is agreed on. 08 Vehicle Allowance 08.01 A vehicle allowance is provided for in the annual Current Budget on a monthly basis to each Member of Council. a) The vehicle allowance shall be deemed to provide for all travel and travel-related expenses less than 50 km one way from the Civic Complex and shall include but not be limited to fuel, parking, highway tolls, taxi fares, public transportation fares and valet services. b) Travel of more than 50 km one way from the Civic Complex shall be paid for the outgoing and return trip in excess of 100 kilometres at the per kilometre rate of reimbursement approved by Council or economy class return air fare between Toronto and the destination, whichever is the lesser. 09 Professional and Business Development - 281 - Policy Title: Council Compensation Policy Page 9 of 15 Policy Number: ADM 190 09.01 A budget of $16,000 per term for each Member of Council shall be provided. This will be an allocation of approximately $4,000 per Member of Council in each annual budget for professional and business development related to City business, however, a Member of Council may use funds from future years as long as the budget does not exceed $16,000 for the Term of Council. Any spending above the $16,000 allocated for the term must be paid back by the Member of Council within one month. 09.02 Members of Council may attend the following programs that are relevant to a Member of Council’s role/duties and relates to City business: a) conferences and seminars; b) professional education and development programs; c) skills development programs; d) research/study trips; and, e) other City business or other travel requested by City Council. 09.03 Expenses shall include actual accommodation costs, registration costs, travel if applicable, hotel internet/telephone charges and meals if not provided by conference event and where such expenses are not otherwise claimed or paid for by another person or body. 09.04 Accommodation expenses shall be at the event headquarters and if not available, then at the nearest suitable hotel, motel, etc. and at a single occupancy room rate. All expenses over a single occupancy room rate will be the responsibility of the Member of Council. 09.05 Travel necessary for professional and business development in excess of 50 kilometres one way, 100 kilometres return from the Civic Complex, shall be paid at the per kilometre rate of reimbursement approved in the Current Budget or economy class return air fare between Toronto and destination whichever is the lesser. Economy plus standard is permitted for air travel over five hours. Other travel related expenses such as parking, vehicle rentals, taxi fares, public transportation fares and highway tolls incurred for travel beyond 50 kilometres one way, 100 kilometres return shall also be reimbursed upon presentation of receipts. 09.06 Lost receipts will not be reimbursed. 09.07 Councillors must have Council approval in order for expenses to be reimbursed for any event outside of North America unless the Mayor has delegated his authority under section 226.1 of the Municipal Act to represent the City in his place to the Deputy Mayor or a Councillor, if the - 282 - Policy Title: Council Compensation Policy Page 10 of 15 Policy Number: ADM 190 Deputy Mayor cannot attend. 10 Councillors Economic Development Initiatives 10.01 Councillors will be provided an annual budget, in the amount of $710,000 per year in an account entitled Councillors Economic Initiatives (with no carryover provision) to undertake key economic initiatives for business attraction that includes business development and trade shows and the costs related to this activity including items such as travel, accommodation, food and registration fees shall be charged to this account. 10.02 Council approval is not required for international air travel, accommodations, registration fees and meals for Councillors economic development initiatives. 11 Councillors Stationery and Office Supply Budget 11.01 An annual budget of $750.00 is provided for each Councillor for office supplies used for City business such as; personalized letterhead, business cards, toner cartridges, Commissioner Stamps, publications/books relating to City business. 11.02 All letterhead and business cards must comply with the City’s template guidelines. 12 Meals, Receptions, Promotions & Special/Community Events 12.01 An annual budget of $5,000.00 is provided for each Councillor for meals, individual ads, receptions, promotions and special events where the Member of Council is required to attend in an official capacity and the event relates to City/constituent business. 12.02 Where an invitation is extended to a Member of Council to attend a function in his or her capacity as an elected official, the Member may request reimbursement for one additional ticket for a spouse or guest, where appropriate and reasonable. 12.03 Individual ads (i.e. newspaper ads, business card ads) must be placed in news or advertising media circulated within the City of Pickering. Copies of print ads must be provided with the invoice. 12.0412.03 Members of Council may hold Ward Town Hall Meetings with their constituents and may use City Facilities for this purpose at no charge. Facility availability is based on current City programming needs that may already be scheduled and an alternative space may be offered to the Member of Council if required. Town Hall Meetings shall be limited to one per month and where possible should be combined with the other - 283 - Policy Title: Council Compensation Policy Page 11 of 15 Policy Number: ADM 190 Member of Council elected to that Ward. A Council Member’s request for staff participation at a Town Hall Meeting shall be directed to the CAO a minimum of 2 weeks in advance of the Town Hall and is subject to CAO pre-approval. 13 Meal Reimbursement 13.01 Reimbursement shall be provided to Members of Council for the cost of meals attended for the purpose of discussing matters of City business as follows: a) reimbursement shall only be provided for reasonable food and alcohol expenses upon submission of the original restaurant bill providing details of the purchase and the HST number. The attendees and the purpose of the meeting is to be noted on the reverse side of the bill; b) reimbursement for alcohol alone is not allowed; and, c) Members of Council will not be reimbursed for any food, drink or alcohol for any social meal/event when taking City/Regional staff or Advisory Committee/Board members out (i.e. lunches, retirement functions, holiday lunches). 14 Communications 14.01 A Capital Budget of $15,000 per term, per Member of Council, shall be provided for the acquisition of computer hardware/software and , television (to be only located in the City provided office), telecommunications equipment. and home security system (for primary CityPickering residence) a) Expenditures of this allocation shall only be made in the first 40 months of office following a general election. b) No replacement computer hardware/software, telecommunications equipment or smart phones shall be purchased or leased for Members of Council unless it is lost or stolen, or no longer operates and cannot be repaired to its initial operating specifications. The old equipment must be returned, and/or affidavit that the equipment has been lost or stolen must be submitted. Any replacement equipment purchased under this Section will be charged to the Councillor’s budget. c) Following a general municipal election, by-election or appointment, the new Member(s) of Council shall be contacted by staff to determine their needs. Members of Council may choose to be supplied with equipment recommended by City staff or they may choose to be supplied with equipment of their choice. The Division Head, Information Technology must be consulted to verify - 284 - Policy Title: Council Compensation Policy Page 12 of 15 Policy Number: ADM 190 compatibility and to clarify IT support opportunities before purchase. At the point of delivery of the equipment, Members of Council shall be required to sign a Home Equipment Agreement which shall set out the equipment that has been supplied to the Member and the conditions under which it has been supplied. d) Expenditure for Television to be capped at $1,000.00 and to include full installation and all applicable taxes. e) Expenditure for Hhome security hardware costssystem to be capped at $5,000.00 and to include full installation and all applicable taxes. 14.02 Returning of equipment by Members of Council: a) the equipment issued to Members of Council remains the property of the City and shall be returned on completion of the Term of Office; b) every Member of Council who does not continue to hold municipal office shall return all computer hardware/software telecommunications equipment and any other equipment purchased or leased on their behalf to the City by November 30th following a general municipal election or within 21 days of ceasing to hold office; c) notwithstanding section 14.02 b), an outgoing Member may request the purchase of such equipment. The Treasurer shall consider each request when submitted, taking into consideration the age of the equipment, its market value as determined by the City’s Information Technology Division and any licensed software on the equipment; d) a Member of Council will be provided with the opportunity to purchase City owned equipment if he or she: i) has held office for at least one full term; ii) is not standing for re-election; or iii) has been unsuccessful in seeking re-election; e) the opportunity to purchase will not be available to a Member of Council who is disqualified or dismissed from holding office; and, f) in the event the above-noted items are not returned or purchased by the said date, the matter shall be referred to the Director, Corporate Services & City Solicitor to pursue recovery. 14.03 The City will reimburse each Member of Council for phone/internet usageand home security monitoring as follows: a) smart phone plans, iPad plans, - 285 - Policy Title: Council Compensation Policy Page 13 of 15 Policy Number: ADM 190 b) A budget of $1,800 per year will be provided for internet usage costs on a reimbursement basis only; c) Members of Council who are planning to travel out-of-province or out-of-country must contact the City’s IT staff or the provider to determine the appropriate voice and data roaming plan. Roaming charges will not be reimbursed by the City for usage costs for electronic devices that are accidentally turned on or left on.; and d) The City will reimburse costs to Members of Council for a home security monitoring system only on a monthly basis and the contract shall be in the name of the Member of Council and the contract shall not exceed the term of office. 15 Constituent Communications It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites, town hall meetings and social media accounts. 15.01 An annual budget of $16,000 for the first, second and third calendar years and an annual budget of $4,000 for the fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or social media account as follows: a) a newsletter shall not be mailed or otherwise distributed beyond the boundaries of the constituency of a Member of Council except where postal walks cross beyond the boundaries of his/her ward; b) in instances where Members of Council are assigned or appointed to additional duties, or where it is determined that the same information is being sent out by another Member, and combining information is fiscally responsible, cross-ward boundary communication exceptions may be permitted at the discretion of the City Clerk; c) a newsletter, neighbourhood letter, cooperative letter, City-funded website or other communications media shall not contain information that would promote any candidate in an election; d) a newsletter, neighbourhood letter, cooperative letter, City-funded website or other communications media shall not contain advertising that would promote a product or service of a company, - 286 - Policy Title: Council Compensation Policy Page 14 of 15 Policy Number: ADM 190 organization or individual; e) a Member of Council shall only be reimbursed for communication expenses relating to City business incurred through media that have general circulation in the City of Pickering, such as a newspaper, radio or television station; and, f)e) in the fourth year of a term of office, all communications must be delivered to the mailing address by April 30th in order to be reimbursed by the City. f) Any costs associated with video production or related costs will not be covered; 16 Websites The City will reimburse Members of Council for the cost associated with development, licensing and maintaining a website as follows: 16.01 a link to the Councillor’s City-funded constituent website will only be provided from the City of Pickering website under the Councillor’s profile link; 16.02 Members of Council cannot convert an existing Councillor’s City-funded constituent website to an election campaign website; 16.03 the City will reimburse for the purchase of one domain name registration, web hosting fees and website maintenance fees; 16.04 Members of Council’s City-funded constituent websites will be hosted outside of the City’s internet URL address and are entirely the responsibility of Members of Council; 16.05 City staff cannot provide any advice related to these external sites, including wording for disclaimers; 16.06 the City recommends that Members of Council choose a web-hosting company operating in Canada to reduce the risk of breaching the privacy of constituents under conditions of the United States Patriot Act; 16.07 use of the City logo and symbols must comply with all applicable City policies; 16.08 Members of Council’s City-funded constituent websites cannot advocate for a political party, other levels of government, for-profit organizations or individuals not related to the business of the City, or for candidates in any municipal, provincial, federal election or by-election, or promote consent or rejection of a question on a ballot that has been submitted to - 287 - Policy Title: Council Compensation Policy Page 15 of 15 Policy Number: ADM 190 electors; and, 16.09 Members of Council’s City-funded constituent websites cannot contain advertising that would promote a product or service of any company, organization or individual. 16.10 Members of Council’s City-funded members constituent websites cannot intake or collect funds from any company, organization or individual. 17 In an Election Year 17.01 The Municipal Elections Act, 1996 states that the City cannot make a contribution to any candidate or their campaign in a municipal election. Therefore, special conditions for expense reimbursement for Members of Council apply during an election year. 17.02 In an election year the following conditions shall apply effective May 1st: a) no Member of Council shall use the facilities, equipment, supplies, services, staff or other resources of the municipality for any election campaign or campaign-related activities; b) no Member of Council shall undertake any campaign-related activities on any municipal property; c) no mailing or distribution of constituent communications where the costs are borne by the City; d) no mailing or distribution of generic neighbourhood letters or cooperative letters shall occur where the costs are borne by the City; e) no individual advertising shall occur where the costs are borne by the City (i.e. newspaper ads, business card ads); and, f)e) no community events can be organized by a Member of Council where the costs are borne by the City (i.e. Ward Town Hall Meetings, safety meetings, government info meetings, etc.). Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. - 288 - Memo To: Susan Cassel March 20, 2024 City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: Seaton TFPM Inc. - Blocks 248 to 263, Plan 40M-2756 File: PLC.40M-2756 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 108 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 108 townhouse dwelling units to be conveyed to private ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for March 25, 2024. PB:ca Attachment Location Map Draft By-law - 289 - (/) Fifth Concession Road 0: k.===--,~-=-=-=-=-=-=-=---=---=---=---=-=---=---=---=--_-_-_-_-_-_-_--=-1L=-=--=--=--=--1,1J~1l,~~~~~-~~·--,,r+.11+11M-+-.1 • •~11-H_■-,_H11H+-+.11+1_■1-1,--11-1-.. +.1+11=m ~ ~L15J"..B!BLl5 24~1 ro (1 af:j of PlCKERlNG City Development Department \jRas-ews W\~ Gloxinia Street =~ l ffiHE \\----,at~ '-;:;~ ~ -1\J a, I\J Floribunda Gardens ..__ ,.m~ -,z, -a, ;,.J m -~r: -~~ -.~ 0 '°' ~ 111111111 l I~ !~ 0 11 1111 . I _ i ~ ~~ Lotus Blossom Road ·~ -~ Jf[l 11 I 1111 I Ir=:~ ..--,---,~.---1 ,---,1 1--,--1 ,-,--~1 ~~1--<1--\~ I Location Map File: Part Lot Control <D (I) C Q) .,, ui Legal Description: Blocks 248 to 263, 40M2756 © The Corpora\ioo oflhe City of Pickering Produced (in par1) urlder IK:ense from: © King's Printer, Onlmio Ministry of Natural Resoorces. All rights rese;ved.; © His Majesty \he King in Right of Canada, Departmoot of Natural Resources. All rights rese,ved_; © Teranet Enlefprises Inc. and its suppliers. All rights reserved.;© Municipal Property As.sessmoot Corporntioo and itssuppliers.Allrightsreserved L:\PLANNI NG\O 1-MapFiles\Legal\Part Lot Control\PartlotControl _ 40M2756\PartlotControl _ 40M2756.aprx Date: Feb. 15, 2024 SCALE: 1:3,900 I THIS ISNOTAPLANa= SURVEY. - 290 - The Corporation of the City of Pickering By-law No. 8093/24 Being a by-law to exempt Blocks 248 to 263, Plan 40M-2756, Pickering from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) ofthe Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall ceaseto apply to Blocks 248 to 263, Plan 40M-2756. 2.This by-law shall remain in force and effect for a period of two years from the date of thepassing of this by-law and shall expire on March 25, 2026. By-law passed this 25th day of March, 2024 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 291 - Memo To: March 20, 2024 From: Copy: Susan Cassel City Clerk Paul Bigioni Director, Corporate Services & City Solicitor Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: 1133373 Ontario Inc.-Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130 to 140, 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M-2758File: PLC.40M-2758 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 122 semi-detached dwelling units and 206 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 122 semi-detached dwelling units and 206 townhouse dwelling units to be conveyed into private ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for March 25, 2024. PB:ca Attachments Location Map Draft By-law - 292 - f.---------------------------BLK 24s-------r ffiRlB Sea Mist Street Pisces Trail af:j of Location Map File: Part Lot Control 40M2758 PlCKERlNG Legal Description: Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130 to 140, 174, 175, 178 to 182, 185, 187, City Development 224 to 227 and Blocks 288 to 321 Date: Feb. 16, 2024 Department © The Corpora\ioo oflhe City of Pickering Produced (in part) urlder IK:ense from: © King's Printer, Onlmio Ministry of Natural Resoorces. All rights rese;ved.; © His Majesty \he King in SCALE: 1:3,300 I Right of Canada, Departmoot of Natural Resources. All rights rese,ved_; © Teranet Enlefprises Inc. and its suppliers. All rights reserved.;© Municipal Property As.sessmoot Corporntioo and itssuppliers.Allrightsreserved THIS ISNOTAPLANa= SURVEY. L:\PLANNI NG\O 1-MapFiles\Legal\Part Lot Control\PartlotControl _ 40M2758\PartlotControl _ 40M2758.aprx - 293 - The Corporation of the City of Pickering By-law No. 8094/24 Being a by-law to exempt Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130 to 140, 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M-2758, from the part lot control provisions of the Planning Act Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall ceaseto apply to Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130to 140, 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M- 2758. 2.This by-law shall remain in force and effect for a period of two years from the date of thepassing of this by-law and shall expire on March 25, 2026. By-law passed this 25th day of March, 2024 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 294 -