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HomeMy WebLinkAboutJanuary 8, 2024 Draft Executive Committee Meeting Minutes January 8, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Cook 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - (Acting) Director, Community Services R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer N. Robinson - Deputy Fire Chief S. Cassel - City Clerk A. MacGillivray - Committee Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations Moved by Mayor Ashe Seconded by Councillor Robinson That the rules of procedure be suspended to allow for an additional delegation, under Section 4 of the Agenda, regarding Report PLN 01-24. Draft Executive Committee Meeting Minutes January 8, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Cook 2 Carried on a Two-Thirds Vote 3.1 Iain Donnell, Lawyer, Donnell Law Group Ed Saki, Pickering Resident Re: Report PLN 01-24 Part IV Designation of 301 Kingston Road Ian Donnell, Lawyer, Donnell Law Group, appeared before Council via electronic connection regarding PLN 01-24. Mr. Donnell advised that he had provided a letter to Council earlier in the day noting that he did not receive the Report that was sent out on January 5, 2024, and asked that the Report be deferred to a later date in order for his client to review the Report and to have adequate time to submit the information requested by the City. Ed Saki, Pickering Resident, appeared before Council to advise that he agreed with Mr. Donnell’s request to defer Report PLN 01-24 to a later date. A brief discussion ensued between Members of Council and Mr. Donnell regarding: • whether deferring the matter to the March 2024 Executive Committee Meeting would give sufficient time for Mr. Donnell’s client to review the Report; and, • assurance that the property would be left in a safe state with no further destruction or damage to the site pending the Report coming back to Committee. 4. Matters for Consideration 4.1 Director, City Development & CBO, Report PLN 01-24 Part IV Designation of 301 Kingston Road A brief discussion ensued between Members of Council and staff regarding: • the option to refer Report PLN 01-2024 back to staff instead of deferring the matter to the March 2024 Executive Committee meeting to provide staff sufficient time to review the information provided by Donnell Law Group and Mr. Saki, with the Heritage Advisory Committee; and, • whether the recent legislative changes to the Ontario Heritage Act would affect the property from being included in the Municipal Heritage Register. Recommendation: Moved by Councillor Robinson Draft Executive Committee Meeting Minutes January 8, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Cook 3 Seconded by Mayor Ashe 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated November 22, 2023, to designate 301 Kingston Road, under Section 29, Part IV of the Ontario Heritage Act; 2. That the owner submit a Conservation Plan, which shall include a detailed description of the conservation (restoration and rehabilitation) scope of work for 301 Kingston Road supported by architectural drawings; and, 3. That appropriate City of Pickering officials be directed to take necessary actions to designate 301 Kingston Road under Section 29, Part IV of the Ontario Heritage Act, and include the property on the City of Pickering Municipal Heritage Register. Note: The disposition of this matter was determined through the following referral motion Recommendation: Moved by Councillor Robinson Seconded by Mayor Ashe 1. That Report PLN 01-24 be referred back to staff to investigate the merits, and to allow staff time to engage with the Heritage Advisory Committee, the property owner, and Donnell Law Group, regarding the designation of 301 Kingston Road under Section 29, Part IV of the Ontario Heritage Act; and, 2. That staff report back to Council no later than Q2 2024. Carried 4.2 Director, City Development & CBO, Report PLN 02-24 Tree Protection By-law Update Response to Council Resolution #333/23 on Report PLN 37-23 (the Phase 3 Recommendation Report) A discussion ensued between Members of Council and staff regarding: • clarification of the minimum and maximum fines under the Municipal Act, and if fines could exceed the maximum; • clarification that the By-law includes a special fine that may exceed the maximum under specific circumstances; and, Draft Executive Committee Meeting Minutes January 8, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Cook 4 • clarification that fines are determined on a case-by-case basis and determined by the Provincial Court based on the severity of the offence. Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 1. That Council approve the new modernized Tree Protection By-law, as set out in Appendix I to Report PLN 02-24; 2. That Council approve an amendment to the General Municipal Fees & Charges By-law 6191/03, as amended, as set out in Appendix II, to implement the modernized Tree Protection By-law; and, 3. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 5. Member Updates on Committees 5.1 Councillor Brenner provided an update on the Accessibility Advisory Committee with respect to the current reduction in Durham Region Transit (DRT) services that have impacted marginalized residents, including those with accessibility needs. He advised that the DRT matter would be discussed at the January 17, 2024, Accessibility Advisory Committee Meeting, and that he would be bringing information back to Council from the Committee on how the City can respond to Durham Region Transit to have these services reinstated. 6. Other Business 6.1 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding Durham Region Transit’s reduction of services in Pickering. 6.2 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding parks winter maintenance. 6.3 Councillor Cook gave Notice that she would be bringing forward a Motion regarding 2024 Provincial Budget funding requests for adults with autism spectrum disorder. 7. Adjournment Draft Executive Committee Meeting Minutes January 8, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Cook 5 Moved by Councillor Robinson Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 2:25 pm.