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HomeMy WebLinkAboutSeptember 5, 2023 Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 1 Present: Mayor Kevin Ashe Councillors: M.Brenner S.Butt L. Cook M.Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S.Douglas-Murray - Director, Community Services B. Duffield -Director, Operations J. Eddy -Director, Human Resources R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk V. Plouffe -Division Head, Operations Services C. Rose -Chief Planner R. Perera -Deputy Clerk J. Bekramchand - Senior Financial Analyst, Capital & Debt Management. 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Peter Moreira, Chief of Police, Durham Regional Police Service Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 2 Bill Clancy, Executive Director, Durham Regional Police Services Board Garry Cubitt, Vice Chair, Durham Regional Police Services Board Vidal Chavannes, Director – Strategy, Research & Organizational Performance, Durham Regional Police Service Amanda Couture-Carron, Senior Strategic Planner, Durham Regional Police Service Re: Durham Regional Police Service’s 2024 Strategic Plan Peter Moreira, Chief of Police, Durham Regional Police Service, Bill Clancy, Executive Director, Durham Regional Police Services Board, Garry Cubitt, Vice Chair, Durham Regional Police Services Board, Vidal Chavannes, Director – Strategy, Research & Organizational Performance, Durham Regional Police Service, and Amanda Couture-Carron, Senior Strategic Planner, Durham Regional Police Service, joined the electronic meeting to speak to the Durham Regional Police Service’s (DRPS) 2024 Strategic Plan. Through the aid of a PowerPoint presentation, the delegates stated that the draft strategic goals were innovative and modernized policing, strong and strategic partnerships, and enhanced trust and confidence in the DRPS. They commented on the community and member feedback received during the consultation process which identified issues pertaining to road crime and neighbourhood crime and a need for resources pertaining to staffing, skill development, training, health, facilities, and technology. The delegates further spoke about the strategic goals and objectives and the format and content of the strategic plan. They concluded their delegation by noting that they were available for questions and feedback from the Committee. A question and answer period ensued between Members of the Committee and the delegates regarding: •assurances that would be provided to municipalities that issues relating to staffing resources and the need for greater community policing would be resolved; •whether the DRPS Board had the ability to identify and communicate the impact of growth and development resulting from Bill 23 to upper levels of government; •whether there was a plan to address infrastructure issues that were identified during the strategic plan review; •whether the challenges relating to staffing resources had been a longstanding issue; •how the officers that would have traditionally addressed house calls were now being allocated due to the new online reporting portal; and, •challenges faced by officers when addressing calls pertaining to mental health issues. 4.Matters for Consideration Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 3 4.1 Director, Corporate Services & City Solicitor, Report CLK 08-23 2024 Committee and Council Meeting Schedule A discussion and question and answer period ensued between Members of Committee and staff regarding: •the use of strong mayor powers as it relates to deciding the budget leading to a lack of accountability, representation, transparency, and risk of bias; •clarification that the staff report was seeking approval for the 2024 Meeting Schedule to set the meeting dates for the City’s Council and Standing Committee meetings; and, •the 2024 budget being presented to Members of Council in January 2024 and Members having an opportunity to bring forward amendments to the budget in accordance with the Strong Mayors, Building Homes Act. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1.That the 2024 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 08-23 be approved; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4.2 Director, Community Services, Report CS 24-23 Draft Community Festivals and Events Policy, CUL 070 -Amendments to Community Festivals and Events Policy, CUL 070 A discussion and question and answer period ensued between Members of Committee and staff regarding: Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 4 •whether social media communication for City events could include a note on whether pets were permitted; •the policy providing the CAO with the authority to approve events in the Esplanade Park during summer recess and during emergency and extenuating circumstances and whether Council could hold Special Council meetings to approve such events instead; •clarification regarding the meaning of an extenuating circumstance which would allow for the use of the CAO’s discretion to approve an event request for Esplanade Park; and, •negative implications with providing the CAO the authority to approve events in special circumstances as noted in the Policy and the need for a collaborative governance model as it relates to the approval of events. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1.That Council endorse the revisions in CUL 070 Community Festivals and Events Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4.3 Director, Community Services, Report CS 25-23 City of Pickering Volunteer Program Update -2022/2023 Activities Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 5 That Report CS 25-23, regarding the City of Pickering Volunteer Program Update, be received for information. Carried 4.4 Director, Finance & Treasurer, Report FIN 14-23 Bill 23, More Homes Built Faster Act, 2022 -Development Charge Revenue Loss as of July 31, 2023 A question and answer period ensued between Members of Committee and staff regarding: •the staff report identifying loss of revenue streams for 2024 and Seaton being identified as a cause for not being able to meet projected revenues related to development charges; •staff’s recommendations as it relates to the 2024 Budget to minimize negative impact to taxpayers; •negative impacts of Bill 23 to the City and implications associated with the Province not making the City whole; •the need to explore ways to reduce expenditures without compromising on essential services; •the City receiving approximately $5 million from the Province for housing achievements and whether there were any conditions related to how the City could spend the funds and when the funding would be received; and, •22% of casino revenues being allocated to fund the shortfalls due to Bill 23. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles That Report FIN 14-23 regarding an updated financial assessment related to Bill 23 be received for information. Carried Unanimously on a Recorded Vote 5.Member Updates on Committees There were no Committee updates from Members. 6.Other Business Executive Committee Meeting Minutes September 5, 2023 Electronic Meeting – 2:00 pm Chair: Councillor Butt 6 There was no other business. 7.Adjournment Moved by Councillor Brenner Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 3:39 p.m.