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HomeMy WebLinkAboutJune 26, 2023 Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson – arrived at 9:29 p.m. and left at 9:46 p.m. Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk V. Plouffe -Division Head, Operations Services C. Rose -Chief Planner J.Litoborski -Manager, Municipal Law Enforcement Services C. Whitaker -Manager, Sustainability & Strategic Environmental Initiatives L. Narraway -Supervisor, Animal Services R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Robinson. 2.Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.Disclosure of Interest 4.1 Councillor Pickles declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 14.1, Confidential Memorandum from the Director, Corporate Services & City Solicitor, Re: A Proposed or Pending Acquisition or Disposition of Land by the Municipality, as the matter may involve an organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on this matter. 4.2 Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 12.3, Canada Day Sponsorship, Royal Canadian Legion, Branch 606, as it pertains to Grants to Organizations for Royal Canadian Legion Branch 606, as she is a volunteer for the Legion. Councillor Cook did not take part in the discussion or vote on this matter. 5.Adoption of Minutes Resolution #216/23 Moved by Councillor Butt Seconded by Councillor Cook Council Minutes, May 23, 2023 Executive Committee Minutes, June 5, 2023 Planning & Development Committee Minutes, June 5, 2023 Carried 6.Presentations There were no presentations. 7.Delegations 7.1 Frank McGillan, Pickering Resident Re: Concerns Regarding the Dynamics of City Council Frank McGillan, Pickering Resident, appeared before Council to speak to concerns regarding the dynamics of City Council. Mr. McGillan spoke to Mayor Ashe’s campaign platform during the 2022 Municipal Election noting that he was also a candidate in the 2022 City of Pickering Municipal Election. He discussed various matters that required Council’s attention such as the need for a hospital, a new City Hall, water runoff on Bayly street, and petroleum contents in Pickering Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm water. Mr. McGillan added that when ideas did not make sense, it was time to conduct discussions with the constituents. 7.2 Edward Cunningham, Pickering Resident Re: The Importance of Pride Celebrations Edward Cunningham, Pickering Resident, appeared before Council to speak to the importance of Pride celebrations. Mr. Cunningham spoke to the comments made by a Member of Council at the May 23, 2023 Council Meeting and added that equality for the 2SLGBTQIA+ did not eliminate the rights of heterosexual individuals. Mr. Cunningham commented on his personal experience growing up as a straight man and stated that people of the 2SLGBTQIA+ community was not born with the same privileges as those who identified as heterosexual. He stated that his daughter identified as 2SLGBTQIA+ and spoke to instances of bullying that she had experienced at school due to her sexual orientation. He added that home and school should be places for children to be themselves and commented on the negative impact that bullying had on his daughter’s mental wellbeing. He noted that pride events played an important role as they instilled confidence in kids and provided the ability to learn about the diverse society they lived in. He spoke to a Motion that a Member of Council had tried to bring forward regarding pride flags and added that belonging to the 2SLGBTQIA+ was not a belief system. In concluding his delegation, he thanked the Members of Council who supported the Motion regarding pride events. 7.3 Brandon Underwood, Pickering Resident Re: Pride: A Lesson in Equity Brandon Underwood, Pickering Resident, appeared before Council to speak to pride – a lesson in equity. Through the aid of a PowerPoint presentation, Mr. Underwood spoke to the meaning of 2SLGBTQIA+, the differences between equality, equity, and liberation. He commented on how the 2SLGBTQIA+ community was struggling and spoke to a study conducted by the Canadian Mental Health Association (CMHA) which noted that socio-economic factors or determinants played a key role in the mental health and wellbeing of individuals. He further provided remarks on studies which discussed a surge in hate crimes based on sexual orientation and added that in certain countries homosexuality was illegal and even punishable by death. He also provided information on the various ways to provide support to the 2SLGBTQIA+ community. Mr. Underwood spoke to his personal experience of being bullied for his sexual orientation and added that when he had asked Councillor Robinson whether she had attended a pride event or had consulted the 2SLGBTQIA+ community, he did not receive a response. In concluding his delegation, he thanked the Members of Council who supported the Motion regarding pride events. 7.4 Rick Troyan, Woodville Resident Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Rick Troyan, Woodville Resident, appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Mr. Troyan stated that while he was aware of Councillor Robinson’s decision to step down from the Committee, he still had concerns regarding the Motion. He noted that rescinding the appointment of Councillor Robinson from the CSW BAC would impact everyone. He commented on previous City Council decisions pertaining to correspondence from the Ontario Big City Mayors, Hopes for Cradle, and the nuisance by-law, which were approved by City Council despite unanswered questions from Councillor Robinson. He commented on his trespass order from the Pickering Public Library and added that the nuisance by-law would allow for other similar instances to occur. He stated that Councillor Robinson was under attack by City Council and was being silenced from bringing Motions forward for debate. He spoke to the motions that Councillor Robinson had attempted to bring forward regarding universal changerooms and drag shows. Mr. Troyan also expressed his views on the 2015 Supreme Court Ruling of the removal of religious prayers from Council meetings and commented on government neutrality. He concluded his delegation by stating that other Members of Council were not suited to replace Councillor Robinson on the CSWBAC. 7.5 Rick Troyan, Woodville Resident Re: Special Interest Flags at Government Buildings Rick Troyan, Woodville Resident, appeared before Council to speak to special interest flags at government buildings. Mr. Troyan stated that Council was voting on the removal of the invocation from Council Meetings and that the same principal of neutrality was not being applied to other matters which created hierarchy in Council decisions. He commented on the creation of the Canadian national flag and how flags were seen as a proclamation of power. He added that it was hypocritical for City Council to remove the invocation and to not approve a motion on pride flags. He commented that June was also the month for other various matters such as Post-Traumatic Stress Disorder (PTSD), gun violence awareness, Indigenous history, and senior citizens and asked why there was no motion to support such groups. He noted that Council was bound to abide by the 2015 Supreme Court ruling and that the City was in violation of Section 04.1 b) of the City’s Flag Raising Procedure. He requested the non-governmental flags be removed from City buildings. 7.6 Peter Kirwin, Pickering Resident Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Peter Kirwin, Pickering Resident, appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Mr. Kirwin commented on the process for constituents to bring their concerns to their Ward Councillors. He commented on recent events in City Council where Councillor Robinson attempted to bring forward a motion on pride events which followed with notice given by Councillor Brenner to rescind the appointment of Councillor Robinson from the CSWBAC which was then followed by three Council of Members lodging a complaint with the City’s Integrity Commissioner on Councillor Robinson. He stated that such actions would discourage Councillors to bring forward matters to City Council in the future and expressed his disappointment with the negative and biased actions demonstrated by Members of Council. He noted that every Member of Council needed to accurately represent their constituents without action from other Members and that Members of Council are to be neutral and impartial, and represent the views of their constituents. A brief question and answer period ensued between Members of Council and Mr. Kirwin regarding: •the letters provided by community associations in Pickering asking for the removal of Councillor Robinson from the CSWBAC; •laws in Ontario and Canada pertaining to supporting diverse communities; and, •the process to bring forward motions to City Council for debate. 7.7 Paul White, President, Fairport Beach Neighbourhood Association Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Paul White, President, Fairport Beach Neighbourhood Association, appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. He expressed his agreement with the Motion and spoke to instances of communication that he had sent to Councillor Robinson adding that in most instances a response was not provided by her. He also provided remarks on the important contributions the Fairport Beach Neighbourhood Association had made to the City, including work pertaining to the waterfront trail, sale of the waterfront, donations to food banks, and bringing Horizon House to Durham. He stated that Councillor Robinson owed an apology to all volunteers for recent comments made pertaining to volunteers and committees. Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm A brief question and answer period ensued between Members of Council and Mr. White regarding whether any Pickering Member of Council had any input on the letter sent by the Fairport Beach Neighbourhood Association requesting the removal of Councillor Robinson from the CSWBAC. 7.8 Karen Sloan, Pickering Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Karen Sloan, Pickering Resident, appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Ms. Sloan noted that she was both a business owner and homeowner. She referred to a video by Councillor Robinson where she announced her decision to step down from the CSWBAC and provided comments on committees of Council. Ms. Sloan stated that committees were part of the democratic process and added that the City should either only fly governmental flags or provide for the flying of pride and veteran flags. She commented on how Members of Council were elected by constituents and should be inclusive of all opinions. Ms. Sloan advised that Councillors should not post videos on their personal opinions as comments made in such videos incite division in the community. 7.9 Janice Freund, Pickering Resident Re: Animal Poisoning Prevention Janice Freund, Pickering Resident, joined the meeting via electronic connection to speak to Animal Poisoning Prevention. She spoke to the dangers posed by rodenticides and the alternative methods offered by pest control companies. She added that by banning rodenticides, pest control companies would not suffer any financial loss and that alternative methods provided for long-term solutions. Ms. Freund commented that by prioritizing alternate methods of pest control, the City was setting a positive example for all of Ontario. 7.10 Allison Hansen, Minden Resident Re: Animal Poisoning Prevention Allison Hansen, Minden Resident, joined the meeting via electronic connection to speak to Animal Poisoning Prevention. Ms. Hansen spoke to her personal experience with losing her dog to rodenticides. She added that rodenticides were the go to method for many people, businesses, and governments. She noted that people experienced guilt in speaking of their personal experience with losing a pet to rodenticides and added that rodenticides were dangerous, ineffective, and Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm spread through the food chain. She also shared the story of Junior, a dog, who also had experienced a painful death due to rodenticides. 7.11 Michael Sauve, Whitby Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Michael Sauve, Whitby Resident, did not appear before Council to provide a delegation. 7.12 Jake Starratt-Farr, Pickering Resident, President, Pflag Durham Region Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Jake Starratt-Farr, Pickering Resident, President, Pflag Durham Region appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Mr. Starratt- Farr noted that he was before Council as a Ward 1 Pickering resident and the president of Pflag which was the largest resource of information, support, and advocacy for the 2SLGBTQIA+ individuals. He expressed his disappointment with Councillor Robinson attending the Durham District School Board meeting as opposed to the City of Pickering Civic Awards Ceremony. He spoke to a YouTube video made by Councillor Robinson and noted that the actions of Councillor Robinson did not represent an understanding for the safety and wellbeing of Pickering residents. He commented on the inclusivity of the pride community and added that removing youth from pride events was harmful and dangerous and that he had lost youth from his organization to suicide. Mr. Starratt-Farr also commented on how pride events were an economic driver to communities. He further expressed his disappointment with comments made by Councillor Robinson regarding committees and added that committee members took time to register and go through interview processes to be selected for the City’s committees. He expressed that Councillor Robinson did not respect this process and that she was not in line with the City’s Equity, Diversity, and Inclusivity strategy and had potential to inflict harm on Pickering residents. A question and answer period ensued between Members of Council and Starratt- Farr regarding: •percentage of people that were unhoused and from the pride community; •the letters sent by Westshore Community Association and whether any Pickering Member of Council had any input on the letter; and, •the membership number of the Westshore Community Association. Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 7.13 Jessica Wilkins, Pickering Resident Janice Strasbourg, Durham Region Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Jessica Wilkins, Pickering Resident, and Janice Strasbourg, Durham Region Resident, appeared before Council to speak to the Motion to rescind part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Ms. Wilkins commented on the letter she had sent to Members of Council on May 24, 2023 expressing her concerns on the equity and diversity program being introduced to the Durham District School Board and support for Councillor Robinson. She stated that Councillor Robinson heard and expressed the concerns of her constituents and added that she was concerned about the safety of children. Ms. Strasbourg expressed her support for Councillor Robinson and added that everyone’s rights needed to be respected and noted that Members of Council’s behavior represented bullying and that Councillor Robinson was the only Member to prioritize the safety and wellbeing of her community. She commented on a previous Motion brought forward by Councillor Robinson to remove the requirement for delegations to state their address into the public record adding that this Motion had allowed her to feel comfortable in making her delegation. She also spoke to a previous Motion brought forward by Councillor Robinson regarding geoengineering and that she was interested in learning what was being sprayed from the skies over Pickering. They added that neutrality was not favouring one side over the other and that there needed to be unity on Council. She further added that she had proof of Councillor Brenner solicited community organizations for support on the Motion to rescind the appointment of Councillor Robinson from the CSWBAC. 7.14 Mark Iogna, Senior Project Manager, Tribute (Liverpool) Limited Re: By-law 8025/23 Mark Iogna, Senior Project Manager, Tribute (Liverpool) Limited, appeared before Council and added that he was available for questions pertaining to By-law Number 8025/23. A question and answer period ensued between Members of Council and Mr. Iogna regarding: •clarification that lifting of the H symbol was not the last requirement and that there were other requirements to be addressed; and, •whether the applicant would be resolving the outstanding issues pertaining to the easements. 7.15 Dianna Robinson, Toronto Resident Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Dianna Robinson, Toronto Resident, appeared before Council to speak to the Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Ms. Robinson noted that between the weekend of May 16 and May 17, a Member of Council had approached community associations requesting letters to rescind the appointment of Councillor Robinson from the CSWBAC. She commented on the complaint that was filed with the Integrity Commissioner regarding Councillor Robinson by a number of Members of Council adding that there were inaccuracies in the complaint letter. She noted that Councillor Robinson was not in attendance at the recent Civic Awards Ceremony as she was attending a Meeting of the Durham District School Board and commented on the events that occurred at the Durham District School Board Meeting. She stated that Councillor Robinson was not against pride events and that she was concerned about the safety of children. Ms. Robinson further commented on the concerns expressed by constituents to Councillor Robinson regarding the diversity and inclusivity curriculum of the Durham District School Board. 7.16 Mario Caggianello, Oshawa Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Mario Caggianello, Oshawa Resident, withdrew their delegation and did not appear before Council. 7.17 Jessica Street, Whitby Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Jessica Street, Whitby Resident, appeared before Council to speak to the Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Ms. Street commented on Councillor Robinson’s opposition to new condominium buildings and added that such new development was not fair to the City’s emergency services. She expressed her gratitude for Councillor Robinson expressing her views to protect the community and added that Councillor Robinson stood for restricting the age limit for attending a drag performance to those who were 19 years of age and older and that such performances were viewed as provocative and offensive. She commented that she had recently discovered that the Durham District School Board left it to the discretion of the school principal to decide whether individuals performing in drag Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm shows were police checked. She noted that the City should only display flags that were neutral such as the federal, provincial, and municipal flags. 7.18 Margaret Bowie, Pickering Resident Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Margaret Bowie, Pickering Resident, appeared before Council to speak to the Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. She commented on the need to be thankful and inclusive, adding that Members of Council were expected to stand up for everyone. A brief question and answer period ensued between Members of Council and Ms. Bowie regarding whether any Member of Council had any input on the letter sent by the Rougemount Community and Recreation Association requesting the removal of Councillor Robinson from the CSWBAC. 7.19 Reverend Jeffery Doucette, Enniskillen Tyrone United Church Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Reverend Jeffery Doucette, Enniskillen Tyrone United Church, appeared before Council to speak to the Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for CSWBAC. Reverend Jeffery Doucette expressed his support for Pflag and the pride community and that he was an ally of Pflag. He commented on previous struggles he had experienced on how the church treated individuals of the 2SLGBTQIA+ community. He spoke about his friend Leo, who was a fellow priest who had taught him that God’s love was unconditional for all. He commented on his personal experience of his time in various churches and his support for the 2SLGBTQIA+ community. He stated that there was enough hate in the world and there was a need to resist words and actions of hate. A brief question and answer period ensued between Members of Council and Reverend Doucette regarding the recent Motion approved by Council on supporting pride events. 7.20 Dianna Robinson, Toronto Resident Re: Report CLK 07-23 Procedure By-law Review and Updates Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Dianna Robinson, Toronto Resident, appeared before Council to speak to Report CLK 07-23. Ms. Robinson noted that City Councillors were elected to represent their constituents and carry out their duties in an impartial and respectful manner. She commented that Councillor Robinson was elected to serve the public and that her duty was not to conform to various ideologies that may cause public unrest. She stated that if the State was required to be neutral on religious prayers at meetings then the same principal of neutrality should be applied to gender and sexual orientation. She commented on the 2015 Supreme Court ruling on state neutrality regarding prayers at Council meetings adding that the inconsistency in applying this ruling by City Council eroded the public’s trust. Ms. Robinson noted that Members of Council had not shown regard or compassion and that they were abusing their power by invoking division and hatred in the community. She added that Members were forcing children and communities to celebrate ideologies that may go against their faith and beliefs noting that Councillor Robinson championed the rule of law. Ms. Robinson added that the City was in violation of its own Flag Raising Procedure and asked that Council remove special interest flags from City buildings. It was the consensus of Council to take a short recess. Council recessed at 9:36 p.m. and reconvened at 9:47 p.m. Upon reconvening, Councillor Robinson was not in attendance. 8.Correspondence 8.1 Corr. 26-23 Catalina Blumenberg, Clerk, County of Prince Edward Re: The Proposed New Provincial Planning Statement (PPS) Resolution #217/23 Moved by Councillor Butt Seconded by Councillor Cook That Corr. 26-23, from Catalina Blumenberg, Clerk, County of Prince Edward, dated May 10, 2023, regarding The Proposed New Provincial Planning Statement (PPS), be received and endorsed. Carried 9.Report EC 06-23 of the Executive Committee held on June 5, 2023 9.1 Director, Corporate Services & City Solicitor, Report AS 01-23 Urban Farming Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm -Backyard Egg Production Council Decision: 1.That Report AS 01-23 be received; and, 2.That an urban farming pilot project not be implemented at this time. 9.2 Chief Administrative Officer, Report CAO 04-23 Draft City Property Naming Procedure (ADM 110-006) -Amendments to the Facility & Park Naming Procedure (ADM 110-006) Council Decision: 1.That Report CAO 04-23 regarding amendments to the Facility & Park Naming Procedure (ADM 110-006) be received; 2.That Council endorse the draft City Property Naming Procedure (ADM 110- 006), as set out in Attachment 1, subject to minor revisions acceptable by the Chief Administrative Officer; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.3 Director, Corporate Services & City Solicitor, Report CLK 07-23 Procedure By-law Review and Updates Council Decision: 1.That Report CLK 07-23 regarding the Procedure By-law Review and Updates be received; 2.That the draft By-law, included as Attachment #1 to CLK 07-23, be approved and enacted; and, 3.That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. 9.4 Director, Community Services, Report CS 16-23 Community Association Lease Agreements -Tennis Clubs Council Decision: Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Maple Ridge Tennis Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Sandy Beach Tennis Club set out in Attachment 6 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 7.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 17-23 Summer Community Events -Request to Permit Esplanade Park Council Decision: 1.That Council authorize staff to issue a park permit for the use of Esplanade Park by Jennifer O'Connell, MP Pickering-Uxbridge, on Friday, July 21, 2023 for the purpose of hosting a free movie in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by Ontario Culture Days for the Dohl Music and Dance Performance on Sunday, September 17, 2023 as rehearsal date, and Sunday, September 24, 2023 for the purpose of providing a free music and dance performance in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9.6 Director, Community Services, Report CS 18-23 West Shore Skate Spot -Commission of Public Art (Community Mural) Council Decision: 1.That Council endorse that the commission of public art for West Shore Community Centre Skate Spot be awarded to fatspatrol (Fathima Mohiuddin) & Mural Routes in the amount of $31,979.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $28,798.00 by a transfer from the Public Art Reserve as provided for in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between fatspatrol (Fathima Mohiuddin) & Mural Routes and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Community Services, Report CS 19-23 Request for Proposal Recreation & Parks Master Plan Council Decision: 1.That proposal for Request for Proposal No. RFP2023-3 submitted by Monteith Brown Planning Consultants for the Recreation & Parks Master Plan and Arena Strategy in the amount of $224,820.00 (excluding HST) be accepted; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.That Council authorize the Director, Finance & Treasurer to finance the Recreation & Parks Master Plan in the amount $228,777.00 (net of HST rebate) from as approved in the 2023 Current Budget as follows: a)The sum $171,583.00 to be funded from the Development Charges –Parks & Recreation Reserve Fund; b)The sum of $57,194.00 to be funded from Property Taxes; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Community Services, Report CS 20-23 Rotary Frenchman’s Bay West Park -Direct Commission of Public Art Council Decision: 1.That Council endorse that the direct commission of public art for Rotary Frenchman’s Bay West Park be awarded to SpruceLab Inc. in the amount of $80,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,043.00 to be funded by a transfer from the Public Art Reserve as approved in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between SpruceLab Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Community Services, Report CS 21-23 Millennium Square – Purchase of Public Art -Commission of Public Art for Winter Wonderland Council Decision: 1.That Council endorse that the commission of temporary public art for Millennium Square as part of the Winter Wonderland event be awarded to Studio Jordan Shaw in the amount of $25,000.00 (HST included); Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $22,513.00 from Property Taxes, as provided for in the 2023 Current Budget 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Studio Jordan Shaw and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.10 Director, Engineering Services, Report ENG 06-23 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Council Decision: 1.That the attached draft by-law be enacted to amend Schedule “12” to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule “12” Full Load Highways; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.11 Director, Engineering Services, Report ENG 08-23 Waterfront Trail Reconstruction -Bruce Handscomb Memorial Park to Elvira Court Council Decision: 1.That Council approve retaining the services of the Toronto and Region Conservation Authority for project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, in accordance with the City’s Purchasing Policy Appendix 1 Exceptions, item 8; 2.That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority for the project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, on such terms as are Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 3.That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $584,940.00 as follows: a)The sum of $500,000.00 in capital project C10305.2109 as approved in the 2021 Property Maintenance Capital Budget, to be funded by a transfer from the Parkland Reserve Fund, be increased to $584,940.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.12 Director, Operations, Report OPS 15-23 Ontario Power Generation Licence Amending Agreement Council Decision: 1.That Report OPS 15-23 regarding Ontario Power Generation Inc. Licence Amending Agreement be received; 2.That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement with Ontario Power Generation Inc. to amend and extend the term of the licence as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.13 Director, City Development & CBO, Report PLN 19-23 Tree Protection By-law Update -Status Update Council Decision: 1.That Report PLN 19-23 providing an update on Phase 2 of the Tree Protection By-law Update be received; 2.That the proposed new draft Tree Protection By-law included as Appendix I to this report be received, and that staff be authorized to circulate it for comment; and, Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That Council authorize the Corporate Working Group, led by City Development staff, to proceed with Phase 3 of the Tree Protection By-law Update. 9.14 Director, City Development & CBO, Report PLN 21-23 Proposed Memorandum of Understanding to govern the delivery of authorized programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Council Decision: 1.That Council endorse in principle the draft Memorandum of Understanding between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to Report PLN 21-23, to secure the continuation of municipally requested programs and services TRCA offers to the City of Pickering in compliance with the Conservation Authorities Act; 2.That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding, between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to this report, subject to any minor revisions as may be required by the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and/or the Director, City Development & CBO; and, 3.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.15 Director, City Development & CBO, Report PLN 22-23 Esri Enterprise Agreement for the Supply of ArcGIS Software and Services Council Decision: 1.That Council supports the new Enterprise Agreement (EA) with Esri Canada for the supply of ArcGIS software and services, and the City’s participation in the EA for a three year period, at a total cost of $221,490.00 (plus applicable taxes) with annual payments of $71,660.00 for year one (July 15, 2023 to July 14, 2024), $73,810.00 for year two (July 15, 2024 to July 14, 2025), and $76,020.00 for year three (July 15, 2025 to July14, 2026), to be funded from the Current Budget Account 502700.10100.0000 of the City Development Department; 2.That the Director, City Development & CBO be authorized to sign the Esri Proposal to participate in, and commit to, the terms and payment, as set out in Appendix I; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That the Mayor and City Clerk be authorized to execute the License Agreement between the City of Pickering and Esri Canada, generally in the form provided as Appendix II to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor, and the Director, City Development & CBO; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.16 Director, City Development & CBO, Report SUS 05-23 Urban Farming -Council Resolution #100/23 Council Decision: 1.That Report SUS 05-23 regarding Urban Farming be received; 2.That staff be directed to report back to Council with an update on urban farming actions as outlined in this report in the first quarter of 2024; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #218/23 Moved by Councillor Brenner Seconded by Councillor Butt That Report EC 06-23 of the Executive Committee Meeting held on June 5, 2023 be adopted. Carried 10.Report PD 06-23 of the Planning & Development Committee held on June 5, 2023 10.1 Director, City Development & CBO, Report PLN 13-23 Zoning By-law Amendment Application A 01/21 596857 Ontario Inc. 1279 and 1281 Commerce Street Council Decision: That Zoning By-law Amendment Application A 01/21, submitted by 596857 Ontario Inc., to permit a future severance of the subject lands to create a total of four lots for detached dwellings, on the lands municipally known as 1279 and 1281 Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Commerce Street be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 13-23, be finalized and forwarded to Council for enactment. 10.2 Director, City Development & CBO, Report PLN 14-23 Heritage Permit Application HP 02/23 -Request for Demolition and New Buildings -459 Churchwin Street Council Decision: 1.That Heritage Permit Application HP 02/23 to demolish the existing dwelling located at 459 Churchwin Street to facilitate the construction of a new detached dwelling and a detached accessory building (garage), as shown in Attachments #2 to #7 of this report, be approved; and, 2.That a copy of the Heritage Impact Assessment report is filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes. 10.3 Director, City Development & CBO, Report PLN 17-23 City of Pickering 2022 Annual Housing Monitoring Report Council Decision: 1.That Council receive the City of Pickering 2022 Annual Housing Monitoring Report for information; and, 2.That Council re-affirms its authorization for the appropriate officials of the City of Pickering to continue to take the necessary actions as indicated in the Pickering Housing Action Plan 2021-2031. 10.4 Director, City Development & CBO, Report PLN 18-23 Cultural Heritage Evaluation, Documentation and Salvage Report for 3440 Elsa Storry Avenue (Intent to Demolish) Seaton TFPM Inc. Associated Applications: Draft Plan of Subdivision SP-2015-03 (R) and Zoning By-law Amendment 05/15 (R) Council Decision: 1.That Council does not object to Seaton TFPM Inc. demolishing a barn and agricultural outbuildings located at 3440 Elsa Storry Avenue; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.That a copy of the Cultural Heritage Evaluation, Documentation and Salvage Report, dated February 2023 and updated April 2023, prepared by ASI, be filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes; 3.That the Owner make efforts to identify a project use (for example, a heritage carpentry program) for the salvaged lumber from the barn and agricultural outbuildings; and, 4.That the Municipal Heritage Register be updated to record the demolition of the barn and agricultural outbuildings for the lands located at 3440 Elsa Storry Avenue. 10.5 Director, City Development & CBO, Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Council Decision: 1.That Zoning By-law Amendment Application A 03/16, submitted by Pickering Islamic Centre, to permit a place of worship and private school, and to facilitate the construction of a three-storey addition, on the lands municipally known as 2065 and 2071 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 20-23, be finalized and forwarded to Council for enactment, save and except for Section 5 (3) b), Overflow Parking Requirement, be revised to read as: “In addition to the minimum parking requirement in Section (3) a) above, a minimum of 25 parking spaces shall be provided on the lands, as shown on Schedule I to this By-law, or may be provided on another lot, where a legal easement or agreement exists.”; and, 2.That Council direct staff to prepare a non-exclusive licence agreement with the Pickering Islamic Centre to allow the use of the Brock Ridge Community Park parking areas for overflow parking, the terms of such license agreement to be negotiated and brought to Council for approval. 10.6 Director, City Development & CBO, Report PLN 23-23 Zoning By-law Amendment Application A 07/22 Wildav International Developments Limited 1786 and 1790 Liverpool Road Council Decision: Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm That Zoning By-law Amendment Application A 07/22, submitted by Wildav International Developments Limited, to permit a high-density, mixed-use development consisting of a 48-storey residential condominium building, containing 594 residential units and 190 square metres of commercial space at- grade, located at the southwest corner of the intersection of Liverpool Road and Pickering Parkway, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 23-23, be finalized and forwarded to Council for enactment. 10.7 Director, City Development & CBO, Report PLN 24-23 Consolidated Zoning By-law Review Phase 2, Status Update on Public Consultation Council Decision: That Report PLN 24-23, providing an update on the status of the City of Pickering Consolidated Zoning By-law Review, be received for information. Resolution #219/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 07-23 of the Planning & Development Committee Meeting held on June 5, 2023 be adopted. Carried 11.Reports – New and Unfinished Business 11.1 Chief Administrative Officer, Report CAO 09-23 Approval of Pickering Anti-Black Racism Taskforce (PABRT) Events for 2023 Resolution #220/23 Moved by Councillor Pickles Seconded by Councillor Brenner 1.That Council approve the 2023 PABRT-led initiatives outlined in Report CAO 09-23 as per Committees and Taskforces of Council Policy (ADM 040) and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by PABRT, as per Community Festivals and Events Policy (CUL 070), Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm for a community event in honour of International Day for People of African Descent on August 31, 2023; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.2 Director, Community Services, Report CS 23-23 Interim Program Space in Seaton A question and answer period ensued between Members of Council and staff regarding: •the timeframe for the construction of the plazas on the subject lands; •the size of space and the types of programming that would be conducted in the space; and, •the timing for the interim programs to begin. Resolution #221/23 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Report CS 23-23, regarding Interim Program Space in Seaton, be received; 2.That staff be directed to further investigate opportunities for Interim Program Space in the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive including rental, fit out, and lease terms; 3.That staff develop a draft program plan budget for the proposed space; 4.That staff report back to Council in Q4, 2023; and, 5.That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried 11.3 Director, Economic Development & Strategic Projects, Report ECD 04-23 Local & Small Business Advisory Committee A brief question and answer period ensued between Members of Council and staff regarding how the City communicated with the local businesses in Pickering. Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #222/23 Moved by Councillor Brenner Seconded by Councillor Cook 1.That Report ECD 04-23 regarding the proposed Local & Small Business Advisory Committee be received; and, 2.That a Local & Small Business Advisory Committee not be established at this time. Carried 11.4 Director, Engineering Services, Report ENG 07-23 Lisgoold Stormwater Management Pond Retrofit -Tender No. T2023-5 A question and answer period ensued between Members of Council and staff regarding: •the timing and the duration of the project and placing signage on the subject lands regarding the work that was underway; •the impact of heavy rainfall on the stormwater management system; and, •when the next cleanup of the stormwater management pond would need to be conducted. Resolution #223/23 Moved by Councillor Butt Seconded by Councillor Cook 1.That Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit as submitted by GMR Landscaping Inc. in the total tendered amount of $824,985.59 (HST included) be accepted; 2.That Council approve the hiring of TYLin International Canada Inc. as a consultant, in the amount of $72,740.00 (HST excluded) to undertake contract administration and construction supervision of Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3.That the total gross project cost of $1,016,044.00 (HST included), including the tendered amount, consulting costs, a contingency and other associated Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm costs, and the total net project cost of $914,979.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $914,979.00 as follows: a)the sum of $671,393.00 available budget in capital project C10525.2203.01 as approved in the 2022 Capital Budget to be funded from the SWM Reserve Fund; b)the sum of $150,000.00 available budget in capital project C10525.2203.01 as approved in the 2023 Capital Budget to be funded from the SWM Reserve Fund; c)the additional amount of $93,586.00 required to be funded from the SWM Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.5 Director, Engineering Services, Report ENG 10-23 Asphalt Resurfacing on Various City Streets (Phase 2) -Tender No. T2023-9 A brief question and answer period ensue between Members of Council and staff regarding the remainder of the streets that would be resurfaced in the year. Resolution #224/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Tender No. T2023-9 for Asphalt Resurfacing on Various City Streets (Phase 2) as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $654,678.61 (HST included) be accepted; 2.That the total gross project cost of $779,728.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $702,169.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $702,169.00 as approved in the 2023 Roads Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.6 Director, Engineering Services, Report ENG 11-23 Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation -Tender No. T2023-4 A brief question and answer period ensued between Members of Council and staff regarding: •timelines for completing the project; and, •timelines for the signalization of Pine Grove Avenue and Altona Road. Resolution #225/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Tender No. T2023-4 for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation as submitted by Avion Construction Group Inc. in the total tendered amount of $263,510.35 (HST included) be accepted; 2.That the total gross project cost of $326,765.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $294,262.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $294,262.00 as follows: a)The sum of $180,000.00 (net of HST rebate) for capital project C10515.1603.01 Altona Road New Sidewalk Installation as approved in the 2016 Capital Budget to be funded by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $90,000.00; ii)Development Charges – City’s Share Reserve in the amount of $90,000.00; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm b)Additional funds of $114,262.00 for capital project C10515.1603.01 Altona Road New Sidewalk Installation to be approved by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $57,131.00; ii)Development Charges – City’s Share Reserve in the amount of $57,131.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.7 Director, Finance & Treasurer, Report FIN 12-23 Annual Treasurer’s Statement Report – Summary of Activity for the Year Ended December 31, 2022 Resolution #226/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report FIN 12-23 of the Director, Finance & Treasurer entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2022” as required by the Development Charges Act and Planning Act be received for information; 2.That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.8 Director, Finance & Treasurer, Report FIN 13-23 Annual Indexing – Development Charges, Community Benefit Charges and Seaton Financial Impacts Agreement Resolution #227/23 Moved by Councillor Brenner Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Seconded by Councillor Butt 1.That Report FIN 13-23 of the Director, Finance & Treasurer be received; 2.That effective July 1 to July 11, 2023 as provided for in By-law No. 7953/22, the Development Charges referred to in Schedule “C” of that By- law be increased by 12.3 percent; 3.That effective July 12, 2023 the Development Charges referred to in Schedule “C” of that By-law No. 7953/22 be increased to 85 percent of the maximum fee as legislated by Bill 23, More Homes, Built Faster Act; 4.That effective July 1, 2023 as provided for in By-law No. 7954/22, the Community Benefit Charges referred to in Schedule “A” of that By-law be increased by 12.3 percent; 5.That effective July 1, 2023 the payments related to “10 percent Soft Services” as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by 12.3 percent; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.9 Director, Operations, Report OPS 17-23 Log Barn and Log House Restoration Resolution #228/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That the quotation for the Log Barn and Log House Restoration at the Pickering Museum Village as submitted by B.A. Construction & Restoration Inc. in the amount of $436,180.00 (HST included) be received; 2.That single source approval for this purchase be approved in accordance with 09.03(c) of the Purchasing Policy, where the lowest compliant bid received exceeds the estimated cost and it is impractical to recall; 3.That the total gross project cost of $605,341.00 (HST included), including the amount of the quotation, contingency, consulting and other associated costs, and the total net project cost of $545,128.00 (net of HST rebate) be approved; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.That the Director, Finance & Treasurer be authorized to finance the net project cost of $545,128.00 as approved in the 2022 and 2023 Capital Budgets and additional transfer of $246,128.00 from the Rate Stabilization Reserve; and, 5.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.10 Director, City Development & CBO, Report PLN 26-23 Amendment to General Municipal Fees – Planning Applications Resolution #229/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That the revised City Development Department – Planning Fees be approved, effective July 1, 2023; 2.That an amendment be made to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix I to Report PLN 26- 23, be approved; and, 3.That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix I to Report PLN 26-23, be enacted. Carried 11.11 Director, City Development & CBO, Report PLN 27-23 Heritage Permit Application HP 03/23 -Request for Demolition -860 Whitevale Road Resolution #230/23 Moved by Councillor Brenner Seconded by Councillor Butt Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1.That Heritage Permit Application HP 03/23 to demolish the existing dwelling and accessory buildings located at 860 Whitevale Road be approved; 2.That if there is the opportunity to salvage materials from the garage building for adaptive reuse or donation, should their condition allow it, the Owner make efforts to identify a project use; and, 3.That a copy of the final Cultural Heritage Review Recommendations Report is filed with the Pickering Library & Archives as a record of the property’s history. Carried 11.12 Director, City Development & CBO, Report SUS 06-23 Diabetes Canada Textile Drop Box License Agreement Council Resolution #121/23 Resolution #231/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That the Mayor and City Clerk be authorized to execute a Textile Recycling Bin License Agreement between the City of Pickering and National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust, to install textile drop boxes on three City of Pickering properties, for a term of one-year, as set out in the draft License Agreement contained in Appendix I to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, Director, Finance & Treasurer, and/or Chief Administrative Officer; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.13 Director, City Development & CBO, Report SUS 07-23 Enhanced Blue Box and Green Bin Availability Council Resolution #143/23 Resolution # 232/23 Moved by Councillor Brenner Seconded by Councillor Butt Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1.That the City of Pickering staff continue to work with the Region of Durham, and be authorized to take the necessary actions to enhance residents’ access to blue and green bins as outlined in this report, including to enable the sale of blue boxes, blue box lids, kitchen containers for food waste, and curbside green bins from the Chestnut Hill Developments Recreation Complex; and, 2.That staff be directed to report back to Council in Q2 2024 with an update on actions taken to address blue box and green bin availability. Carried 11.14 Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Further to the notice given by Councillor Brenner at the May 23, 2023 Meeting of Council, regarding the rescinding of part of Resolution #152/23, the following motion is before Council in accordance with the Rules of Procedure: That the part of Resolution #152/23, adopted at the April 24, 2023 Meeting of Council, pertaining to the appointment of Councillor Robinson to the Community Safety and Well-Being Advisory Committee, be rescinded. Note: On June 19, 2023, Councillor Robinson formally advised the City Clerk in writing, and subsequently all Members of Council, that she had decided to step down as the Council Representative on the CSWBAC. Therefore, Council did not dispose of the rescinding motion. 11.15 Appointment of a Council representative to the Community Safety & Well-Being Advisory Committee (CSWBAC) Resolution #233/23 Moved by Councillor Brenner Seconded by Councillor Cook That leave be granted to suspend the rules of procedure in order to introduce a motion to enable an appointment to the Community Safety and Well-Being Advisory Committee (CSWBAC). Carried on a Two-Thirds Vote Resolution #234/23 Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Brenner Seconded by Councillor Cook That notwithstanding Policy ADM 045, Council Appointments to Committees, and due to the resignation of Councillor Robinson as the Council representative on the Community Safety and Well-Being Advisory Committee (CSWBAC), that Councillor Shaheen Butt be appointed as the Council representative on CSWBAC for a term ending November 14, 2026. Carried 12.Motions and Notice of Motions 12.1 Recognizing the Intimate Partner Violence Epidemic Brief discussion ensued between Members of Council regarding support from the Durham Region Police Services (DRPS) and other municipalities on recognizing intimate partner violence as an epidemic since the drafting of the Motion. Resolution #235/23 Moved by Councillor Cook Seconded by Councillor Brenner WHEREAS, intimate partner violence (IPV) is physical, sexual and emotional abuse and aggression that occurs in an intimate relationship; And Whereas, on the morning of September 22, 2015, Carol Culleton, Anastasia Kuzyk and Nathalie Warmerdam were murdered by a former partner; And Whereas, on June 28, 2022, a five-person jury established as part of a coroner’s inquest into the events of September 22, 2015 delivered 86 recommendations; And Whereas, specific legislation addressing family and domestic violence has been passed by six provinces and three territories; however, Ontario has not implemented this type of legislation; And Whereas, the Violence Prevention Coordination Council of Durham (VPCC), which represents 35 local agencies including Luke’s Place, Herizon House, and the Durham Rape Crisis Centre, reported a significant increase in demand for assistance from local IPV support providers on behalf of member Victim Services of Durham Region, with IPV victim support up 32% over four years and sexual violence victim support up 277% over four years; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, the City of Ottawa, Renfrew & Lanark Counties, Towns of Ajax & Whitby, and the Region of Durham have passed motions declaring an IPV epidemic, and acknowledging the 86 recommendations in the Renfrew County Inquest; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Declare an IPV epidemic and call on the Ontario Government to do the same, as per recommendation #1 of the Renfrew County Inquest; 2.Integrate IPV into the City’s Community Safety and Well-Being Plan, as per recommendation #10 of the Renfrew County Inquest; and, 3.That a copy of this motion be forwarded to all Durham MPPs, the Ministry of the Attorney General, the Ministry of Women’s Social and Economic Opportunity, all lower tier Durham municipalities, Durham Regional Police Services Board, Renfrew County, and the Association of Municipalities of Ontario. Carried 12.2 Outdoor Pickleball Options – South Pickering Brief discussion ensued between Members of Council regarding information coming back to Council in Q4 regarding next steps. Resolution #236/23 Moved by Councillor Brenner Seconded by Councillor Pickles WHEREAS, Pickleball is one of the fastest growing sport in North America; And Whereas, although future parks in Central Pickering will ensure the availability of outdoor facilities for Pickleball, there is an urgent need to find available outdoor space to accommodate current needs which has outpaced available courts; And Whereas, 1st Pickering Pickleball Club has taken on a lead role organizing Pickleball in the City of Pickering; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering recognizes the need to locate space and construct Pickering’s first Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm dedicated outdoor Pickleball court in South Pickering and directs staff through the Office of the CAO to work with 1st Pickering Pickleball Club to: 1.Investigate the following 3 locations as possible options for the construction of 8 Pickleball courts (equivalent to the space required for 2 tennis courts): (a)Alex Robertson Park; (b)Diana Princess of Wales Park; and, (c)Petticoat Creek Conservation Park; and, 2. Report back to Council in Q4 2023 on the recommended option, including a work plan for Community/Stakeholder engagement, that will enable engagement, design and construction to be considered during the 2024 Capital Budget process. Carried 12.3 Canada Day Sponsorship, Royal Canadian Legion, Branch 606 Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 12.3, Canada Day Sponsorship, Royal Canadian Legion, Branch 606, as it pertains to Grants to Organizations for Royal Canadian Legion Branch 606, as she is a volunteer for the Legion. Councillor Cook did not take part in the discussion or vote on this matter. Brief discussion ensued between Members of Council regarding the motion addressing the unforeseen funding gap experienced by the Royal Canadian Legion, Branch 606, pertaining to the 2023 Canada Day Event. Resolution #237/23 Moved by Councillor Pickles Seconded by Councillor Nagy WHEREAS, the freedoms enjoyed by all Canadians on a daily basis have been proudly defended by the men and women serving in all Branches of the Canadian Armed Forces; And Whereas, the Royal Canadian Legion’s mission is to proudly serve our honorable veterans who have served our Country and, in some situations, paid the ultimate sacrifice for the enjoyment of our daily freedoms; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, the Royal Canadian Legion, Branch 606 (“the Legion”), holds an annual community Canada Day Event (“the Event”); And Whereas, the Legion seeks third party funding for the Event, however, the previously secured funding from a private third party did not come to fruition for the 2023 Event; And Whereas, the funds being sought were being used to provide free refreshments to the community who attend the Event; And Whereas, the City of Pickering offers a Community Grant Program to provide funding for various community based organizations that promote and provide social and community spirit events and programs; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering, hereby approves a one-time funding grant of $1,500.00 to the Royal Canadian Legion Branch 606 for their 2023 Community Canada Day Event (non- alcoholic beverages) and that the cost of this one time grant be charged to the Community Grant Account (503040). Carried 12.4 Animal Poisoning Prevention Brief discussion ensued between Members of Council regarding the tragedy of pets ingesting rodenticides and poisons, and the associated pain and suffering of losing a pet this way. Resolution #238/23 Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS, Council acknowledges that rodenticide products are unreasonably dangerous, inhumane, and ineffective; And Whereas, rodenticides are highly toxic, persistent and compounds of bioaccumulation used to eliminate rodent populations by causing death by preventing normal blood clotting, causing internal hemorrhaging, or disturbing nervous system functions; And Whereas, rodenticides pose serious threats to Ontario’s wildlife (including raptors, songbirds, coyotes, snakes, and raccoons) and the environment Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm (including aquatic ecosystems) through primary and secondary poisoning of non- target species, and further threaten children and pets; And Whereas, predators and scavengers are at a particularly high risk of secondary poisoning because of their dependence on rodents as a food source, with countless cases of poisoning across Ontario in the past decade; And Whereas, rodenticides are an ineffective and counterproductive means of controlling long-term rodent populations because they fail to address the root of infestation problems (i.e., access to food, shelter and other attractants), and kill predators that serve as natural and chemical-free methods of pest control (i.e., a single owl eats around 1,000 rats per year); And Whereas, the existing risk mitigation measures implemented by the federal and provincial government are incapable of adequately addressing the threats that rodenticides pose to the environment, wildlife, and human health; And Whereas, preventative measures are the best method of vector control; And Whereas, eliminating non-essential use of rodenticides is consistent with the precautionary principle; And Whereas, Council wishes to enact a policy prohibiting the use of inhumane vector control products to address public concern for the environmental wellbeing of the Corporation, and the health, safety and well-being of its inhabitants; And Whereas, Council deems it desirable and in the public interest to enact an Animal Poison Prevention Policy for protecting wildlife, pets, and people from unreasonable adverse effects caused by rodenticide use for the purpose of: •Eliminating inhumane methods of pest control; •Regulating and controlling the use, purchase, and sale of rodenticides; •Sustaining a healthy natural environment by protecting biodiversity; •Protecting significant and sensitive natural areas; •Protecting human health; •Maintaining water quality; and, •Protecting fish habitat as defined in the Fisheries Act, Revised Statute of Canada 1985. Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs staff through the Office of the CAO: 1.To prepare a draft Policy banning the use of rodenticides on all City of Pickering properties; Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.To include a communications strategy for educating residents and business on the harmful impacts of rodenticides and the availability of humane, ecologically sustainable alternatives; 3.To implement humane practices in regards to pest control on all City of Pickering properties; 4.To have staff report back to Council no later than Q4; and, 5.That Council requests that the Mayor write, on behalf of Council, to the provincial Ministry of the Environment, Conservation and Parks (MECP) requesting that the Province of Ontario introduce a Province wide ban on the use of rodenticides, to increase protection for wildlife species. Carried 13.By-laws 13.1 By-law 8019/23 Being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of meetings. 13.2 By-law 8020/23 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.3 By-law 8021/23 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Lot 6 and Part of Lots 5 and 7, Block E, Plan 65, City of Pickering (A 01/21). (596857 Ontario Inc.) 13.4 By-law 8022/23 Being a by-law to Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 13.5 By-law 8023/23 Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 23, Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Concession 1, Now Parts 1 and 2, 40R-27085, in the City of Pickering (A 07/22). (Wildav International Developments Limited) 13.6 By-law 8024/23 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 2, and Part 3, 40R-9710, City of Pickering (A 03/16). (Pickering Islamic Centre) 13.7 By-law 8025/23 Being a By-law to amend Zoning By-law 7553/17, as amended, to remove the holding provision “H3” (A 03/23). (Tribute (Liverpool) Limited) 13.8 By-law 8026/23 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 13.9 By-law 8027/23 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act. 13.10 By-law 8028/23 Being a by-law to exempt Block 116, Plan 40M-2632, from the part lot control provisions of the Planning Act. Resolution #239/23 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8019/23 through 8028/23 be approved. Carried 14.Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 4:00 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider a proposed or pending acquisition or disposition of land, litigation or potential litigation, receipt of advice that is subject to solicitor-client privilege, a trade secret or scientific, technical, commercial or financial information that belongs to the Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm municipality and has monetary value or potential monetary, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. The matters were discussed in closed session as they pertain to a proposed or pending acquisition or disposition of land, the Rosebank jog elimination, an Ontario Land Tribunal appeal by Brock Road Duffins Forest Inc., and an update on the High Frequency Rail. Carried 14.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: A Proposed or Pending Acquisition or Disposition of Land by the Municipality Having previously declared a conflict of interest, Councillor Pickles did not vote on the following item. Resolution #240/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That staff be directed to: a)Commence negotiations with Pickering Harbour Company directly with regard to possible acquisition of Frenchman’s Bay and adjacent lands owned by Pickering Harbour Company; b)Investigate all opportunities for Provincial and Federal grant funding to defray the acquisition cost; and, c)Report back to Council on this matter in the fourth quarter of 2023 Carried Carried 14.2 Director, Corporate Services & City Solicitor, Confidential Report LEG 05-23 Rosebank Jog Elimination -1494 Rosebank Road, Pickering -Part of Lot 3, RCP 816, Pickering (Part 2, 40R-30470) Resolution #241/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Council approve the acquisition of that portion of 1494 Rosebank Road described as Part of Lot 3, RCP 816, Pickering, being Part 2, Plan Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 40R-30470, from Giuseppe Torcivia and GHR Investment Corporation for the purchase price of $141,250.00, plus applicable HST; 2.That the Director, Corporate Services & City Solicitor be authorized to execute a Transfer of the said real property, as well as any other documents, instruments and agreements as may be necessary to give effect to the Transfer; 3.That Council authorize the Directory, Finance & Treasurer to finance the total net project cost of $143,736.00 as follows: a)the sum of $57,351.00 to be funded from the Land Acquisition Reserve; b)the sum of $86,385.00 to be funded from the Rate Stabilization Reserve; and, 4.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried Carried 14.3 Confidential Memorandum from the Director, City Development & CBO, and Director, Corporate Services & City Solicitor Re: Appeal by Brock Road Duffins Forest Inc. of Council’s refusal to pass an Official Plan Amendment, Zoning By-law Amendment & Draft Plan of Subdivision and failure to make a decision on a Site Plan Application Property Address: 2055 Brock Road City Files: OPA 20-001/P; A 05/20; SP-2020-01; S07/23 OLT File: OLT-23-000498 Resolution #242/23 Moved by Councillor Brenner Seconded by Councillor Nagy That the City respond to the appeal of Official Plan Amendment Application OPA 20-001/P, Zoning By-Law Amendment Application A 05/20, Draft Plan of Subdivision Application SP-2020-01 and Site Plan Application S 07/23 by Brock Road Duffins Forest Inc., and that staff be directed to retain such external legal, planning and other consulting resources, including a transportation engineer, as are required to defend the decision of Council in this matter at the Ontario Land Tribunal. Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 15.Other Business 15.1 Councillor Butt gave Notice of a Motion that he would be bringing forward regarding sole sourcing of arts in City facilities. 15.2 Councillor Nagy gave Notice of a Motion that she would be bringing forward regarding vacant home and land lot tax. 15.3 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding Post Manor. 15.4 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding entering into discussions with Durham Region on providing services for cutting grass on Regional roads abutting City roadways. 15.5 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding Linton house. 15.6 Councillor Brenner requested an update from staff regarding the status of the Miller waste facility, request for expansion, and the impact of the previous Council decision on the matter. 15.7 Councillor Cook congratulated the Special Olympics athletes in the Durham Region who returned from the Special Olympics World Games in Berlin. 16.Confirmation By-law By-law Number 8029/23 Councillor Nagy, seconded by Councillor Cook moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of June 26, 2023. Carried 17.Adjournment Moved by Councillor Butt Seconded by Councillor Pickles That the meeting be adjourned. Carried Council Meeting Minutes June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm The meeting adjourned at 10:25 p.m. Dated this 26th of June, 2023. Original Signed By Susan Cassel, City Clerk Original Signed By Kevin Ashe, Mayor