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HomeMy WebLinkAboutJune 5, 2023 Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 1 Present: Councillors: M.Brenner S.Butt L. Cook M.Nagy D. Pickles L. Robinson Absent: Mayor Kevin Ashe Also Present: K. Bentley -Director, City Development & CBO S. Boyd -Fire Chief P. Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray - Director, Community Services B. Duffield -Director, Operations J. Eddy -Director, Human Resources R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner D. Jacobs -Manager, Policy & Geomatics A. Mostert -Manager, Landscape & Parks Development C. Whitaker -Manager, Sustainability & Strategic Environmental Initiatives J. Hayden -(Acting) Supervisor, Licensing & Enforcement L. Narraway -Supervisor, Animal Services R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Mayor Ashe. 2.Disclosure of Interest No disclosures of interest were noted. Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 2 3.Delegations 3.1 Hubert Schilling, Poultry Farmer, DACC Re: Report AS 01-23 Urban Farming -Backyard Egg Production Hubert Schilling, Poultry Farmer, DACC, appeared before the Committee to speak to Report AS 01-23. Mr. Schilling stated that he was a part owner of White Feather Farm and that they were a second-generation egg and chicken farm. He stated that his farm vaccinated their chickens and did not use any antibiotics, adding that there were 8 egg farmers and 15 chicken farmers in Durham. He noted that his farm was featured in the Durham farm tour in 2020 and that he was a member of the Durham Agricultural Advisory Committee. He noted concerns regarding urban farming as residents will not know what to do with the manure and hens once they have aged, adding that his farm also grew crops which utilized the manure. He expressed concerns with mixing livestock and spoke to the spreading of viruses such as Avian Influenza (AI), Infectious Laryngotracheitis (ILT), and added that his farms were tested for salmonella three times a year. A brief question and answer period ensued between Members of the Committee and Mr. Hubert regarding clarifying that he was in support of the staff recommendation as noted in Report AS 01-23. 3.2 Johanna Kyte, Senior Manager, Government & Community Relations, Toronto and Region Conservation Authority Jenifer Moravek, Senior Manager, Strategic Business Planning & Performance, Toronto and Region Conservation Authority Mary-Ann Burns, Senior Manager, Planning Policy & Regulation, Toronto and Region Conservation Authority Re: Report PLN 21-23 Proposed Memorandum of Understanding to govern the delivery of municipally requested programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Johanna Kyte, Senior Manager, Government & Community Relations, Toronto and Region Conservation Authority, Jenifer Moravek, Senior Manager, Strategic Business Planning & Performance, Toronto and Region Conservation Authority, and Mary-Ann Burns, Senior Manager, Planning Policy & Regulation, Toronto and Region Conservation Authority, joined the meeting via audio connection and Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 3 stated that they were available to answer any questions regarding Report PLN 21- 23. There were no questions from Members of the Committee. 4.Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report AS 01-23 Urban Farming -Backyard Egg Production A question and answer period ensued between Members of the Committee and staff regarding: •the City’s Exotic Animal By-law requiring an amendment should the City decide to undertake an urban farming pilot project and whether there were any concerns with amending the By-law; •City of Toronto having completed a pilot project; •the number of fire incidents in Toronto due to heat lamps; •the number of veterinarians in Durham and the Greater Toronto Area (GTA) who were qualified to treat livestock; •whether there were any incidents of Avian Influenza (AI) in Durham; and, •clarification that livestock was permitted in agriculturally zoned areas in Pickering. Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1.That Report AS 01-23 be received; and, 2.That an urban farming pilot project not be implemented at this time. Carried Unanimously on a Recorded Vote 4.2 Chief Administrative Officer, Report CAO 04-23 Draft City Property Naming Procedure (ADM 110-006) -Amendments to the Facility & Park Naming Procedure (ADM 110-006) Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 4 1.That Report CAO 04-23 regarding amendments to the Facility & Park Naming Procedure (ADM 110-006) be received; 2.That Council endorse the draft City Property Naming Procedure (ADM 110- 006), as set out in Attachment 1, subject to minor revisions acceptable by the Chief Administrative Officer; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Corporate Services & City Solicitor, Report CLK 07-23 Procedure By-law Review and Updates A discussion and question and answer period ensued between Members of the Committee and staff regarding: •the 2015 Supreme Court of Canada ruling regarding the removal of prayers in Council meetings and the state’s duty to remain neutral on beliefs and non-beliefs; •the expansion of provisions relating to Members of Council participating in meetings electronically and Members of Council reimbursing the City for travel expenses when they were unable to attend Meetings of Council in- person; •rationale for the removal of the invocation from the By-law; •the rationale for expanding the provisions relating to electronic participation for Members of Council and the removal of the previously proposed definition of immediate family member from the By-law; and, •clarification that the car allowance for Members of Council was restricted to constituent businesses and not for travelling from a Member’s home to City Hall. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report CLK 07-23 regarding the Procedure By-law Review and Updates be received; 2.That the draft By-law, included as Attachment #1 to CLK 07-23, be approved and enacted; and, Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 5 3.That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Carried Unanimously on a Recorded Vote 4.4 Director, Community Services, Report CS 16-23 Community Association Lease Agreements -Tennis Clubs Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Maple Ridge Tennis Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Sandy Beach Tennis Club set out in Attachment 6 to this report, subject to minor revisions as may be required by the Director, Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 6 Community Services and the Director, Corporate Services & City Solicitor; and, 7.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Community Services, Report CS 17-23 Summer Community Events -Request to Permit Esplanade Park Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council authorize staff to issue a park permit for the use of Esplanade Park by Jennifer O'Connell, MP Pickering-Uxbridge, on Friday, July 21, 2023 for the purpose of hosting a free movie in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by Ontario Culture Days for the Dohl Music and Dance Performance on Sunday, September 17, 2023 as rehearsal date, and Sunday, September 24, 2023 for the purpose of providing a free music and dance performance in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 4.6 Director, Community Services, Report CS 18-23 West Shore Skate Spot -Commission of Public Art (Community Mural) Recommendation: Moved by Councillor Brenner Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 7 Seconded by Councillor Butt 1.That Council endorse that the commission of public art for West Shore Community Centre Skate Spot be awarded to fatspatrol (Fathima Mohiuddin) & Mural Routes in the amount of $31,979.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $28,798.00 by a transfer from the Public Art Reserve as provided for in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between fatspatrol (Fathima Mohiuddin) & Mural Routes and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.7 Director, Community Services, Report CS 19-23 Request for Proposal -Recreation & Parks Master Plan Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That proposal for Request for Proposal No. RFP2023-3 submitted by Monteith Brown Planning Consultants for the Recreation & Parks Master Plan and Arena Strategy in the amount of $224,820.00 (excluding HST) be accepted; 2.That Council authorize the Director, Finance & Treasurer to finance the Recreation & Parks Master Plan in the amount $228,777.00 (net of HST rebate) from as approved in the 2023 Current Budget as follows: a)The sum $171,583.00 to be funded from the Development Charges –Parks & Recreation Reserve Fund; b)The sum of $57,194.00 to be funded from Property Taxes; and, Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 8 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Community Services, Report CS 20-23 Rotary Frenchman’s Bay West Park -Direct Commission of Public Art Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council endorse that the direct commission of public art for Rotary Frenchman’s Bay West Park be awarded to SpruceLab Inc. in the amount of $80,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,043.00 to be funded by a transfer from the Public Art Reserve as approved in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between SpruceLab Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.9 Director, Community Services, Report CS 21-23 Millennium Square – Purchase of Public Art -Commission of Public Art for Winter Wonderland Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 9 1.That Council endorse that the commission of temporary public art for Millennium Square as part of the Winter Wonderland event be awarded to Studio Jordan Shaw in the amount of $25,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $22,513.00 from Property Taxes, as provided for in the 2023 Current Budget 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Studio Jordan Shaw and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.10 Director, Engineering Services, Report ENG 06-23 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That the attached draft by-law be enacted to amend Schedule “12” to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule “12” Full Load Highways; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.11 Director, Engineering Services, Report ENG 08-23 Waterfront Trail Reconstruction -Bruce Handscomb Memorial Park to Elvira Court Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 10 Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council approve retaining the services of the Toronto and Region Conservation Authority for project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, in accordance with the City’s Purchasing Policy Appendix 1 Exceptions, item 8; 2.That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority for the project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 3.That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $584,940.00 as follows: a)The sum of $500,000.00 in capital project C10305.2109 as approved in the 2021 Property Maintenance Capital Budget, to be funded by a transfer from the Parkland Reserve Fund, be increased to $584,940.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.12 Director, Operations, Report OPS 15-23 Ontario Power Generation Licence Amending Agreement Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report OPS 15-23 regarding Ontario Power Generation Inc. Licence Amending Agreement be received; Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 11 2.That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement with Ontario Power Generation Inc. to amend and extend the term of the licence as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.13 Director, City Development & CBO, Report PLN 19-23 Tree Protection By-law Update -Status Update Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report PLN 19-23 providing an update on Phase 2 of the Tree Protection By-law Update be received; 2.That the proposed new draft Tree Protection By-law included as Appendix I to this report be received, and that staff be authorized to circulate it for comment; and, 3.That Council authorize the Corporate Working Group, led by City Development staff, to proceed with Phase 3 of the Tree Protection By-law Update. Carried 4.14 Director, City Development & CBO, Report PLN 21-23 Proposed Memorandum of Understanding to govern the delivery of authorized programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 12 1.That Council endorse in principle the draft Memorandum of Understanding between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to Report PLN 21-23, to secure the continuation of municipally requested programs and services TRCA offers to the City of Pickering in compliance with the Conservation Authorities Act; 2.That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding, between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to this report, subject to any minor revisions as may be required by the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and/or the Director, City Development & CBO; and, 3.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.15 Director, City Development & CBO, Report PLN 22-23 Esri Enterprise Agreement for the Supply of ArcGIS Software and Services Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council supports the new Enterprise Agreement (EA) with Esri Canada for the supply of ArcGIS software and services, and the City’s participation in the EA for a three year period, at a total cost of $221,490.00 (plus applicable taxes) with annual payments of $71,660.00 for year one (July 15, 2023 to July 14, 2024), $73,810.00 for year two (July 15, 2024 to July 14, 2025), and $76,020.00 for year three (July 15, 2025 to July14, 2026), to be funded from the Current Budget Account 502700.10100.0000 of the City Development Department; 2.That the Director, City Development & CBO be authorized to sign the Esri Proposal to participate in, and commit to, the terms and payment, as set out in Appendix I; 3.That the Mayor and City Clerk be authorized to execute the License Agreement between the City of Pickering and Esri Canada, generally in the form provided as Appendix II to this report, subject to revisions as may be Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 13 acceptable to the Chief Administrative Officer, the City Solicitor, and the Director, City Development & CBO; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.16 Director, City Development & CBO, Report SUS 05-23 Urban Farming -Council Resolution #100/23 Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report SUS 05-23 regarding Urban Farming be received; 2.That staff be directed to report back to Council with an update on urban farming actions as outlined in this report in the first quarter of 2024; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5.Other Business 5.1 Councillor Pickles gave Notice of a Motion that he would be bringing forward regarding providing funds to the Royal Canadian Legion, through the Community Grant process, in relation to a community Canada Day event. 6.Adjournment Moved by Councillor Brenner Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 2:38 p.m.