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HomeMy WebLinkAboutMay 23, 2023 Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer S. Douglas-Murray - Director, Community Services B. Duffield - Director, Operations S. Boyd - Fire Chief J. Flowers - CEO & Director of Public Libraries, Pickering Public Library R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk V. Plouffe - Division Head, Operations Services C. Rose - Chief Planner J. Litoborski - (Acting) Manager, Municipal Law Enforcement Services A. Mostert - Manager, Landscape & Parks Development R. Perera - Deputy Clerk T. Higgins - Accessibility Coordinator J. St. Amant - Coordinator, Cultural Services L. Crawford - Planner ll Resolution #188/23 Moved by Councillor Brenner Seconded by Councillor Nagy That the rules of procedure be suspended to enable Councillor Cook to participate in the Meeting electronically. Carried on a Two-Thirds Vote 1. Roll Call Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Cook who was participating electronically. 2. Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution #189/23 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, April 24, 2023 Executive Committee Minutes, May 1, 2023 Special Council Minutes, May 1, 2023 Planning & Development Committee Minutes, May 1, 2023 Special Council Minutes, May 8, 2023 Carried 6. Presentations There were no presentations. 7. Delegations 7.1 Janice Freund, Rodenticide Free Ontario Brian Freund, Rodenticide Free Ontario Re: Concerns Regarding the Use of Rodenticides in Pickering Janice and Brian Freund, Rodenticide Free Ontario, appeared before Council to speak to concerns regarding the use of rodenticides in Pickering. Through the aid of a PowerPoint presentation, Ms. Freund stated that rodenticides were a group of regulated chemicals, known as rat poison, which were sold in stores to the public and found inside many black bait boxes around commercial buildings. She noted Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm that rodenticides posed threats to not only rodents but also to their predators, companion animals, and children. Ms. Freund stated that their dog suddenly became ill at the age of 10 and passed away, and added that while the cause of death could not be confirmed, it was suspected to be poison. She commented on the adverse impacts of rodenticides to animals including experiencing a cruel and slow death and that both wildlife and companion animals were suffering death through both primary and secondary exposure. Ms. Freund noted that Health Canada poison incident reports detailed many cases of children accidentally ingesting rodenticides. She noted that solutions to addressing the problem of rodenticides included utilizing the City’s Property Standards By-law, taking preventative measures, and by using rodenticide free alternatives. She added that according to Health Canada, there had not been any cases of Hantavirus in Ontario and that according to Ontario Public Health, there were only 12 cases of Leptospirosis during a 4-year period. She noted that rodenticides were a band-aid solution, the ongoing use exacerbated the reduction of natural predators, and that pest removal companies offered alternative, viable options for integrated pest management. In conclusion, Ms. Freund stated that both British Columbia and California banned the use of second-generation rodenticides and that Durham Region could be a leader in paving the way to Ontario becoming rodenticide free. A question and answer period ensued between Members of Council and Ms. Freund regarding: • clarification that the delegation was requesting Council to pass a resolution seeking action from the Durham Region with respect to this matter; • the types of available alternatives and challenges posed to homeowners by rodents; and, • whether the pest control companies in Durham Region were alerted to the available alternatives. 7.2 Mike Garvey, 1st Pickering Pickleball Club Re: The Lack of Pickleball Courts in Pickering Mike Garvey, 1st Pickering Pickleball Club, appeared before Council to speak to the lack of pickleball courts in Pickering. Through the aid of a PowerPoint presentation, Mr. Garvey stated that the 1st Pickering Pickleball Club was organized in 2016 and presented to City Council in 2020. He explained the particulars and benefits of pickleball, its growing popularity, and that the sport was for all ages. He noted that the sport could be played both indoors and outdoors and stated that the City’s website listed four outdoor courts being Village East Park, Rick Hill Memorial Park, Claremont Memorial Park, and Amberlea Park. Mr. Garvey provided details of each court explaining the unsuitability of the courts to play pickleball. He mentioned that this year the pickleball players would be visiting outdoor courts in other municipalities as Pickering does not offer any outdoor courts suitable for pickleball. He commented on the dedicated pickleball courts Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm offered by other municipalities such as Markham, Stouffville, Ajax, Whitby, Oshawa, Vaughan, Ottawa, Thornbury, Wasaga Beach, and Collingwood. Mr. Garvey stated that the Club’s objective was for Council to recognize pickleball as a valid recreational activity deserving of dedicated courts and to present short term and long-term proposals. He added that the Club was requesting that Council allow the repurposing of a tennis court facility and to solidify an action plan to construct additional dedicated Pickleball Courts. He further noted that he had met with Marisa Carpino, Chief Administrative Officer, who had provided details of garnering input from the Club on the design of outdoor courts in Pickering. Ms. Carpino explained that staff would be seeking input from the 1st Pickering Pickleball Club on the three new dedicated pickleball courts that would be included at the new Dave Ryan Park in Seaton. She mentioned that there was also an opportunity for staff to discuss repurposing existing courts for pickleball which would include a broad public consultation process. She further commented on the importance of maintaining up to date agreements with all clubs that operate from the City’s facilities and added that the agreements had built-in termination clauses. A question and answer period ensued between Members of Council and Mr. Garvey regarding: • the number of basketball courts in Pickering and whether the Club was willing to share a court with basketball; • the possibility of creating a dedicated pickleball court in Diana Princess of Wales Park and the need to have suitable parking to ensure that there were no overflow parking issues being created in the surrounding neighborhood; • whether the Club was using the soccer dome for pickleball; • issues with sharing a court with other sports clubs; and, • the length of a pickleball game. 7.3 Carla Rudberg-Chin, Member, Accessibility Advisory Committee Megan Thorpe Ross, Member, Accessibility Advisory Committee John McLellan, Stakeholder Member, Accessibility Advisory Committee Megan Thorpe Ross, Member, Accessibility Advisory Committee Tim Higgins, Accessibility Coordinator, appeared before Council and introduced Carla Rudberg-Chin, Megan Thorpe Ross, and John McLellan. John McLellan appeared before Council to speak to the unemployment of persons with disabilities noting they experienced a higher rate of unemployment due to social stigmatism and commented on ableism and its adverse impacts. He noted that the Committee recommended that government policies give priority and work placements for Canadian citizens with disabilities. He noted that this would also Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm include the need to provide government subsidies to businesses to provide the necessary accommodations to employ persons with disabilities. Carla Rudberg-Chin appeared before Council to speak to public transportation and stated that she regularly relied on public transportation. She noted that the volume for the audio voice over for announcing upcoming stops on a bus route, needed to be louder in Durham Regional Transit buses. She also noted that the size of the text font of the LED next stop display needed to be larger to ensure that the text was more legible. She asked that the Regional Councillors express the concerns to the Durham Region to address the audio and the visual needs of individuals using Durham Regional Transit. Megan Thorpe Ross appeared before Council to speak to the Service and Support Animal initiative (SSAI). Ms. Ross commented on the public consultation process undertaken through the SSAI which included a public survey, innovation lab, and a secondary consultation to ensure that the information reflected the views of all stakeholders. She stated that there were issues that remain beyond the scope of the SSAI including the differences in the regulations between the different levels of government and disagreement among stakeholders regarding training and universal certification of emotional support service animals. In conclusion she encouraged Council to further implement barrier free regulations, policies, and procedures in Pickering to advance a culture of accessibility in Pickering. A question and answer period ensued between Members of Council and Mr. Higgins regarding: • whether the Committee would be open to delegating to the Durham Region Transit Committee; • creating policies to further the recommendations of the SSAI; • whether the City had policies in place regarding employing individuals with disabilities and how the Committee could advance the work towards this matter; and, • how the City could support and raise awareness of the work of the SSAI through the use of the City’s Corporate Communications Division. 7.4 Rick Troyan, True North Transparency Re: Report BYL 05-23 Nuisance Activities Rick Troyan, True North Transparency, appeared before Council to speak to Report BYL 05-23. Mr. Troyan noted that the Report had recommended a modification to the definition of owner with respect to removing people from properties to include government bodies that own properties, and expressed his disagreement with the modification given that government buildings were public buildings. He further expressed concerns with Section 7 k) of the proposed By-law Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm and the use of the word “obnoxious” and the vagueness and the subjectivity of the term, stating that the Section needed to include a preamble or be removed. He stated that while not socially acceptable, people had the right to be rude and that there was a need to protect the freedom of expression of individuals. He stated that Section 7 e) also needed to be removed or given a preamble and added that individuals cannot be removed from public buildings unless they were breaking the law. He stated that government policies cannot be in contradiction of the Canadian Charter of Rights and Freedoms and added that the amendments could remove individuals from public buildings. He also commented on a recent occurrence where the Durham District School Board asked members of the public to exit the building in order to continue a board meeting. He also commented on the trespass order that he had received from the Pickering Public Library and stated that he was filming inside the building when he was asked to exit the building. He stated that the amendments required a preamble to note that individuals cannot be removed from government buildings unless the individual was breaking the law. A brief question and answer period ensued between Members of Council and Mr. Troyan regarding: • which sections of the proposed By-law were vague and needed to be changed; and, • the length of the trespass order served to Mr. Troyan from the Pickering Public Library and the rationale for the trespass order. 7.5 Rick Troyan, True North Transparency Re: Geoengineering Rick Troyan, True North Transparency, appeared before Council to speak to Geoengineering. Mr. Troyan stated that the trails were often referred to as chemtrails and that a lot of people believed the trails to be a conspiracy theory. He stated that he had been observing the chemtrails in the skies and spoke to the difference between condensation trails and chemtrails. He stated that condensation trails disappeared soon after a plane passed by and chemtrails resulted in cloud cover for days. He spoke to the need for information on the ingredients, the studies done to date and the long-term side effects on the environment, wildlife, and water. 8. Correspondence 8.1 Corr. 17-23 Tim Higgins, Accessibility Coordinator, City of Pickering Re: Accessibility Advisory Committee - 2022 Year End Report and 2023 Work Plan Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm A brief question and answer period ensued between Member of Council and Tim Higgins, Accessibility Coordinator, regarding the reluctance of developers to incorporate accessible features into buildings and collaborating with the City Development Department to find a solution. Resolution #190/23 Moved by Councillor Brenner Seconded by Councillor Robinson 1. That Corr. 17-23, from Tim Higgins, Accessibility Coordinator, City of Pickering, dated May 23, 2023, regarding the Accessibility Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information; and, 2. That the Accessibility Coordinator be directed to work in conjunction with the Division Head, Public Affairs & Corporate Communications to develop a communication strategy to assist the public in understanding support and service animals and other policies pertaining to accessibility. Carried 8.2 Corr. 18-23 Jesse St. Amant, Coordinator, Cultural Services, City of Pickering Re: Cultural Advisory Committee - 2022 Year End Report & 2023 Work Plan Resolution #191/23 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 18-23, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated May 23, 2023, regarding the Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan, be received for information. Carried 8.3 Corr. 19-23 Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering Re: Heritage Pickering Advisory Committee - 2022 Year End Report and 2023 Workplan Resolution #192/23 Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 19-23, from Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering, dated April 20, 2023, regarding the Heritage Pickering Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information. Carried 8.4 Corr. 20-23 Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax Re: Establishing a Provincial Short Term Rental System Resolution #193/23 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Corr. 20-23, from Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax, dated April 18, 2023, regarding Establishing a Provincial Short Term Rental System, be received and endorsed; and, 2. That a copy of this Resolution be forwarded to The Honourable Steve Clark, Minister of Municipal Affairs and Housing. Carried 8.5 Corr. 21-23 Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. Mike McGivery, Director, Distribution, Enbridge Gas Inc. Re: Third-Party Locate Charge Resolution #194/23 Moved by Councillor Butt Seconded by Councillor Robinson That Corr. 21-23, from Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. and Mike McGivery, Director, Distribution, Enbridge Gas Inc., dated May 2, 2023, regarding the Third-Party Locate Charge, be received for information. Carried Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 8.6 Corr. 22-23 Danielle Manton, City Clerk, City of Cambridge Re: Highway Traffic Act Amendments Resolution #195/23 Moved by Councillor Brenner Seconded by Councillor Robinson 1. That Corr. 22-23, from Danielle Manton, City Clerk, City of Cambridge, dated May 10, 2023, regarding Highway Traffic Act Amendments, be received and referred to the Community Safety & Well-Being Advisory Committee for review; and, 2. That the Community Safety & Well-Being Advisory Committee report back to Council in Q4 of 2023. Carried 8.7 Corr. 23-23 Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham Re: Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham” Resolution #196/23 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 23-23, from Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham, dated May 12, 2023, regarding Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham”, be received for information. Carried 8.8 Corr. 24-23 Chris Bantock, Deputy Clerk, City of Stratford Re: Resolution – Use of Long-Term Care Funding to Support Community Care Services Resolution #197/23 Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Brenner 1. That Corr. 24-23 from Chris Bantock, Deputy Clerk, City of Stratford, dated April 17, 2023, regarding Resolution – Use of Long-Term Care Funding to Support Community Care Services, be received and endorsed; and, 2. That a copy of this Resolution be forwarded to The Honourable Premier Doug Ford, The Honourable Paul Calandra, Minister of Long-Term Care, Matthew Rae, Member of Provincial Parliament, Perth-Wellington, The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge, the Association of Municipalities of Ontario (AMO), and all Ontario Municipalities. Carried 8.9 Corr. 25-23 The Honourable Kinga Surma, Minister of Infrastructure Re: Asset Management Planning Quality Assurance Engagement Resolution #198/23 Moved by Councillor Robinson Seconded by Councillor Brenner That Corr. 25-23, from The Honourable Kinga Surma, Minister of Infrastructure, dated May 16, 2023, regarding Asset Management Planning Quality Assurance Engagement, be received for information. Carried 9. Report EC 05-23 of the Executive Committee held on May 1, 2023 9.2 Director, Corporate Services & City Solicitor, Report CLK 05-23 Pregnancy and Parental Leave Policy for Members of Council Council Decision: 1. That Report CLK 05-23 regarding a Pregnancy and Parental Leave Policy for Members of Council be received; and, 2. That the draft Policy included as Attachment #1 to CLK 05-23 be approved. 9.3 Director, Corporate Services & City Solicitor, Report CLK 06-23 Procedure By-law Review and Updates Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm This item was referred back to staff at the Executive Committee Meeting held on May 1, 2023. 9.4 Director, Community Services, Report CS 09-23 Community Festivals and Events Policy CUL 070 Community Festivals and Events Policy Council Decision: 1. That Council endorse the revisions in CUL 070 Community Festivals and Events Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 12-23 Chestnut Hill Developments Recreation Complex Office/Storage Space - Skate Canada Pickering Skating Club - Ajax Pickering Raiders Minor Hockey Association - Ajax Pickering Ringette Association - Durham West Girls Hockey Association - Pickering Swim Club Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Raiders Minor Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls Hockey Association set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 6. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Community Services, Report CS 13-23 Millpond Meadow, Pickering Museum Village – Artist Selection - Commission of Public Art Council Decision: 1. That Council endorse that the commission of public art for Millpond Meadow at Pickering Museum Village be awarded to Sean Procyk and Sarah Fuller of Bluff Studio in the amount of $80,000.00 (HST Included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 as approved in the 2023 Current Budget as follows: a) the sum of $36,021.00 to be funded by the Healthy Communities Initiative, Community Foundations of Canada; b) the sum of $36,021.00 to be funded by the Building Communities Through Art and Heritage, Legacy Fund, Government of Canada; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Bluff Studio and the City of Pickering, set out in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Community Services, Report CS 14-23 Artist Selection Digital Art, Log Barn Permanent Exhibit Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm - Pickering Museum Village Council Decision: 1. That Council endorse that the commission of public art for the Pickering Museum Village log barn permanent exhibit be awarded to Oddside Arts in the amount of $38,000.00 (HST included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $38,000.00 from the Government of Canada, Department of Canadian Heritage, Digital Access to Heritage Grant; 3. That the Mayor and City Clerk be authorized to execute the Letter of Understanding between Oddside Arts and the City of Pickering, set out in Attachment 3, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Finance & Treasurer, Report FIN 10-23 2022 Year End Audit (Interim) Council Decision: 1. That the Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information; and, 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Master Services Agreement, set out in Attachment 2 to this report, on behalf of the City. 9.10 Director, Operations, Report OPS 12-23 Supply & Delivery of Various 4 and 5 Ton Trucks Quotation No. RFQQ2022-7A Council Decision: 1. That Quotation No. RFQQ2022-7A submitted by Viking Cives Ltd, in the amount of $3,196,620.00 (HST excluded) be accepted; 2. That the total gross project cost of $3,612,181.00 (HST included), and that the total net project cost of $3,252,881.00 (net of HST rebate) be approved; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,252,881.00, as provided for in the 2022 and 2023 Capital Budgets as follows: a) The sum of $811,816.00 to be funded from the Vehicle Replacement Reserve; b) The sum of $1,596,065.00 to be funded from the Development Charges – Other Services Related to a Highway Reserve Fund; c) The sum of $840,000.00 from approved 2023 Capital Budget be increased to $845,000.00 and that the financing source be revised to a 5-Year Internal Loan; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.11 Director, City Development & CBO, Report PLN 11-23 Film Industry Overview of Film & Television Industry Council Decision: That Report PLN 11-23 of the Director, City Development & CBO, being an overview of the City’s Film & Television work program, be received for information. Resolution #199/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 05-23, save and except Item 9.1, Report BYL 05-23 and Item 9.8, Report CS 15-23, of the Executive Committee Meeting held on May 1, 2023 be adopted. Carried 9.1 Director, Corporate Services & City Solicitor, Report BYL 05-23 Nuisance Activities A discussion and question and answer period ensued between Members of Council and staff regarding: • concerns regarding the language used in Sections 7e) and k) being vague and requiring clarity; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm • the By-law being an effective tool to assist the Durham Regional Police Services (DRPS) and City staff and the work that was undertaken with the DRPS to formulate the By-law; and, • who had the ability to remove individuals from a property in accordance with the proposed By-law. Resolution #200/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report BYL 05-23 regarding nuisance activities be received; 2. That the amendment of the Nuisance By-law 7773/20 be enacted as per Attachment 1 to this Report; 3. That the amendment of the Noise Control By-law 6834/08 be enacted as per Attachment 2 to this Report; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson 9.8 Director, Community Services, Report CS 15-23 Request for Proposal for Municipal Facility Waste Collection Services A question and answer period ensued between Members of Council and staff regarding: • the amount of casino revenues that where being shared each year with the Region of Durham; • the expiry date for the casino revenue sharing agreement with the Region of Durham; and, • the number of applicants that had responded to the Request for Proposal for waste collection services. Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #201/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That proposal for Request for Proposal No. RFP2023-1 submitted by Miller Waste Systems for Municipal Facility Waste Collection Services in the amount of $374,779.60. (excluding HST) be accepted; 2. That Council authorize the Director, Finance & Treasurer to finance Year 1 (2023) of the Municipal Facility Waste Collection Services in the amount of $62,308.00 (net of HST rebate) from Property Taxes as approved in the 2023 Current Budget; 3. That financing for 2024 to 2025 of the Proposal be provided in the annual Current Budgets, for a total amount of $319,068.00 (net of HST rebate); and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10. Report PD 05-23 of the Planning & Development Committee held on May 1, 2023 10.1 Director, City Development & CBO, Report PLN 12-23 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 File: OPA 22-003/P Council Decision: 1. That Official Plan Amendment Application OPA 22-003/P, initiated by the City of Pickering, to amend existing policies and introduce new policies related to the review of Planning Act applications, as set out in Exhibit ‘A’ to Appendix I to Report PLN 12-23 be approved; 2. That the Draft By-law to adopt Amendment 46 to the Pickering Official Plan, to amend existing policies and introduce new policies to the Pickering Official Plan with regard to the review of Planning Act applications under Bill 109, the More Homes For Everyone Act, 2022, as set out in Appendix I to Report PLN 12-23, be enacted; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That the revised Draft Pre-consultation By-law, as set out in Appendix II to Report PLN 12-23, be enacted; 4. That, in response to legislated changes arising from the enactment of Bill 109, the More Homes For Everyone Act, 2022, the City Development Department – Planning Fees be approved, effective July 1, 2023; 5. That an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix III to Report PLN 12-23, be approved; and, 6. That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix III to Report PLN 12-23, be enacted. Resolution #202/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 05-23 of the Planning & Development Committee Meeting held on May 1, 2023 be adopted. Carried 11. Reports – New and Unfinished Business 11.1 CEO/Director of Public Libraries, Report LIB 01-23 Funding Out of Country Conference - Pickering Public Library Staff Resolution #203/23 Moved by Councillor Brenner Seconded by Councillor Butt 1. Council approve international travel by Library staff to attend the 2023 American Library Association (“ALA”) Annual Conference in Chicago, Illinois at a cost not to exceed $6,800.00; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.2 Director, Operations, Report OPS 16-23 Greenwood Library and Oddfellows Hall Window Replacement - RFQ No. Q2023-6 Resolution #204/23 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Request for Quotation No. Q2023-6 for Greenwood Library and Oddfellows Hall Window Replacement as submitted by Roof Tile Management Inc. in the amount of $182,500.00 (HST included) be received; 2. That the Capital Budget for the Greenwood Library Windows Replacement (account C10220.2204) be cancelled and that these funds be applied to fund the Oddfellows Hall Window Replacement Capital Budget; 3. That only the Oddfellows Hall Window Replacement, as submitted by Roof Tile Management Inc. as part of W2023-6, in the amount of $110,570.50 (HST included) be awarded; 4. That the total gross project cost of $121,871.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $109,749.00 (net of HST rebate) be approved; 5. That the Director, Finance & Treasurer be authorized to finance the net project cost of $109,749.00 as approved in the 2022 Capital Budget and funded from the Rate Stabilization Reserve; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.3 Director, City Development & CBO, Report PLN 15-23 Licence Agreement – Open Studio Art Café Seasonal Patio Program use of City owned lands Resolution #205/23 Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council approve the Draft Licence Agreement for the temporary use of City Property adjacent to 617 Liverpool Road, to operate a Seasonal Patio, between the City of Pickering and Open Studio Art Café, from such time as the final inspection of construction has been undertaken and approved, until November 30, 2023, as set out in Appendix I to Report PLN 15-23; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.4 Director, City Development & CBO, Report PLN 16-23 Environmental Registry of Ontario Posting 190-6813: Proposed Provincial Planning Statement City of Pickering Comments on the new draft Provincial Planning Statement Resolution #206/23 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council endorse the comments contained in Report PLN 16-23, and as detailed in Appendix I to Report PLN 16-23, as the City of Pickering Detailed Comments on the proposed Provincial Planning Statement; 2. That Council requests the Province of Ontario to protect the Pickering employment areas identified on Appendices II, III and IV of Report PLN 16- 23 from conversion to residential or mixed use, as they represent significant employment lands within Pickering; 3. That Council requests the Province of Ontario to provide a minimum two- year transition period for municipalities to amend the Employment Areas policies of their Official Plan to align with the new Provincial Planning Statement, and that, until such time as that conformity amendment is completed, all Employment Area lands remain subject to the existing policy requirements for “conversion” to non-employment uses; and, Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. That a copy of Report PLN 16-23, and Council’s resolution thereon, be submitted to the Environmental Registry of Ontario posting (ERO 019- 6813) as the City of Pickering’s comments on the draft Provincial Planning Statement. Carried 12. Motions and Notice of Motions 12.1 Noise Attenuation – Toynevale Road Resolution #207/23 Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, there has been an increasing level of noise impacting residents abutting Highway 401; And Whereas, the increasing volume of traffic, vehicles, motorcycles and trucks has negatively impacted the quality of life of residents residing on Toynevale Road; And Whereas, the Ministry of Transportation Ontario (MTO) is responsible for ensuring that residential communities are not negatively impacted by Provincial Highways; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to enter into discussions with the MTO to: 1. Request the MTO to conduct a review of noise along the southern boundary of Highway 401 where it abuts Toynevale Road and where no noise attenuation wall exists; 2. Recommend appropriate measures to mitigate the impacts that Highway 401 is causing; 3. Report back to Council no later than Q3 on the status of these discussions with the MTO. Carried 12.2 Geoengineering Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Discussion ensued between Members of Council regarding: • the Memorandum from the Chief Administrative Officer dated April 19, 2023 regarding cloudseeding and the manner in which the Federal Government regulated cloudseeding through the Weather Modification Information Act; • the difference between condensation trails and geoengineering and geoengineering including the spraying of stratospheric aerosols used to counter act climate change; • the need to obtain more information on the ingredients being sprayed; • many residents believing that the matter was a conspiracy theory; • a study conducted by the Harvard University noting that geoengineering supplemented action to address climate change; and, • the ability to submit a Freedom of Information request with the Federal Government of Canada to receive the information sought through the Motion. Resolution #208/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, Climate Engineering or Climate Intervention, commonly called Geoengineering, is a deliberate large-scale intervention of earth’s natural systems to counteract climate change; And Whereas, planes have been seen leaving grid pattern skies over Pickering, frequently creating artificial cloud coverage; And Whereas, it is in the publics best interest to understand what ingredients are being used in these stratospheric aerosols; And Whereas, it is unknown what potential impacts these aerosols have on insects, animals, humans, water supply, and agriculture; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request the following information from the Federal Government: 1. The quantity and concentration of the substances being released into the air; 2. The frequency of these applications; 3. The time table for all future applications; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. The ingredients list of the substances; 5. The potential side effects and/or harm to: a. Insects; b. Animals; c. Humans; d. Water supply, and, e. Agriculture; 6. The conditions, test procedures and laboratory practices being followed for conducting sampling, analyses, tests, measurements or monitoring of the substances; 7. A copy of this motion be sent to The Hon. Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon. Peter Bethlenfalvy (Pickering—Uxbridge), Jennifer O’Connell (Pickering-Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and, 8. Requesting they report back to Council no later than the September 2023 Council meeting. Lost on a Recorded Vote as Follows: Yes Councillor Robinson No Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 12.3 Train Derailment – Hazardous Materials A discussion and question and answer period ensued between Members of Council and staff regarding: • protocols currently in place to ensure the safety of the Officers that attend a train derailment; Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm • 20% of train derailments occurring in Ontario and the need to have protocols in place to alert municipalities when hazardous materials were being transported through their jurisdictions; • concerns expressed by residents at a recent town hall meeting regarding hazardous materials being transported through the City; • whether there were notification protocols currently in place to notify when hazardous materials were being transported through municipalities; and, • the frequency in which hazardous materials moved through the City. Resolution #209/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS Main-track collisions and derailments are the most serious categories of rail accidents in terms of the potential risk to the public; And Whereas, a total of 70 main-track derailments were reported in 2020; And Whereas, 30% of the 70 main-track derailments occurred in British Columbia, 20% occurred in Ontario, and 16% occurred in Alberta; And Whereas, main-track collisions and derailments have potentially the highest severity of all rail accident types resulting in substantial damage to property and the environment and can cause injury or fatality; And Whereas, the risks increase significantly when passenger trains are involved or dangerous goods are released from trains that derail in populated areas; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request that the Federal and Provincial Governments provide the following: 1. What protocols are in place to notify Municipalities of the types of hazardous materials and toxic materials that are being transported within their borders (specifically the City of Pickering); 2. What are the frequencies these materials are being transported through the City of Pickering; 3. What notifications are in place to alert abutting neighborhoods for such transporting; 4. A copy of this Motion be sent to the Hon Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon. Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Peter Bethlenfalvy (Pickering-Uxbridge), Jennifer O’Connell (Pickering- Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and, 5. Request they report back to Council no later than the September 2023 Council meeting. Carried Unanimously on a Recorded Vote 13. By-laws 13.1 By-law 8013/23 Being a by-law to amend By-law 7773/20, a by-law to prohibit and regulate public nuisances in the City of Pickering. 13.2 By-law 8014/23 Being a by-law to amend By-law 6834/08, as amended, providing for the regulation of noise in the City of Pickering. 13.3 By-law 8015/23 Being a by-law to adopt Amendment 46 to the Official Plan for the City of Pickering (OPA 22-003/P). 13.4 By-law 8016/23 Being a by-law to require consultation with the City prior to submission of applications for official plan amendments, zoning by-law amendments, site plans, plans of subdivision and plans of condominium. 13.5 By-law 8017/23 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Resolution #210/23 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Numbers 8013/23 through 8017/23 be approved. Carried Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it pertains to Citizen Appointments to the Community Safety & Well-Being Advisory Committee, Vehicle For Hire Committee, and Waterfront Visionary Advisory Committee Carried 14.1 Citizen Appointments to Committees Resolution #211/23 Moved by Councillor Robinson Seconded by Councillor Nagy That the following citizens be appointed for a term ending November 14, 2026 or until a successor is appointed: a) Community Safety & Well-Being Advisory Committee Lisa Appelbohm Craig Bamford Kelsey Hamilton Maria Kenworthy Jan Larendowicz Daniela Magagna Amjad Muhammad Pooja Patel Courtney Paxton Amber Rizvi b) Vehicle For Hire Committee Susan Brown c) Waterfront Visionary Advisory Committee Gord MacPherson Adam McGean Amanda Small Carried 15. Other Business 15.1 Councillor Cook gave Notice of a Motion that she would be bringing forward regarding recognizing Intimate Partner Violence (IPV). Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15.2 City of Pickering Support for PRIDE and Diversity, Equity, and Inclusion Events Brief discussion ensued between Members of Council regarding: • the need for Governments to maintain neutrality and to not place groups in a hierarchy; and, • neutrality being a privilege and supporting the rights of one group not limiting the rights of another group. Resolution #212/23 Moved by Councillor Cook Seconded by Councillor Brenner That leave be granted to suspend the rules of procedure in order to introduce a motion due to its urgent nature. Carried on a Two-Thirds Vote Resolution #213/23 Moved by Councillor Cook Seconded by Councillor Brenner WHEREAS the month of June is nationally recognized a PRIDE month; and, And Whereas, the City of Pickering and all municipalities across the Durham Region celebrate PRIDE with pride; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering supports PRIDE events, and all DE&I (Diversity, Equity and Inclusion) events that are celebrated across the City and Region during the Month of June, and will continue to promote inclusion for all LGBTQIA2S+ citizens in Durham Region. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15.3 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding the universal change room at the Chestnut Hill Developments Recreation Complex. 15.4 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding non-governmental flag raisings. 15.5 Councillor Brenner raised the matter of the Miller Waste Station and the potential expansion of aerobic digestion systems. Councillor Brenner requested that staff provide information pertaining to the expansion of the Miller Waste Facility and what conditions were in place in this regard when the matter was originally approved by Council. 15.6 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding a dedicated outdoor court for Pickleball at the Diana Princess of Wales Park. 15.7 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding rodenticides and requesting the Regional Municipality of Durham to review the use of rodenticides through their Health and Social Services Committee. 15.8 Councillor Brenner raised concerns regarding the depletion of food at the City’s food bank and the investigation of additional support funding. Mayor Ashe stated that he would discuss the matter with the Director of the food bank. 15.9 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding rescinding the appointment of Councillor Robinson from the Community Safety & Well-Being Advisory Committee. 15.10 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding geoengineering. 15.11 Councillor Butt provided an update regarding the food bank and advised that the Director of the food bank had stated that the food banks were running low on food however they were financially stable for the time being. 16. Confirmation By-law By-law Number 8018/23 Councillor Pickles, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of May 23, 2023. Draft Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 17. Adjournment Moved by Councillor Butt Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 9:39 p.m. Dated this 23rd of May, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk