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HomeMy WebLinkAboutApril 24, 2023 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations S. Boyd -Fire Chief R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk J. Halsall -Division Head, Finance V.Plouffe -Division Head, Operations Services R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2.Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to salaries and wages and employee benefits for Community Services Department, Programs and the Corporate Services Department, Animal Services, as he has family members employed in these areas. Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to Grants to Organizations for PARA Marine Search & Rescue, as he is the Chair of the PARA Marine Search & Rescue. Councillor Brenner did not take part in the discussion or vote on these matters. 4.2 Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to Grants to Organizations for Royal Canadian Legion Branch 606, as she is a volunteer for the Legion. Councillor Cook did not take part in the discussion or vote on this matter. 5.Adoption of Minutes Resolution #150/23 Moved by Councillor Butt Seconded by Councillor Robinson Special Council Minutes, March 20, 2023 Special Council Minutes, March 21, 2023 Special Council Minutes, March 27, 2023 Council Minutes, March 27, 2023 Executive Committee Minutes, April 3, 2023 Planning & Development Committee Minutes, April 3, 2023 Executive Committee Budget Minutes, April 13, 2023 Carried 6.Presentations There were no presentations. 7.Delegations 7.1 Mary Delaney, Chair, Land Over Landings Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mary Delaney, Chair, Land Over Landings, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Through the aid of a PowerPoint presentation, Ms. Delany highlighted the public officials that Land Over Landings had worked with in advocating for the alternative use of the federal lands. She stated that the organization had conducted a yearlong study funded by small private donations on the alternate uses of the federal lands and spoke to the study findings. She commented on the organization receiving an early release of the KPMG study, enabling them to prepare a quick response to its findings. Ms. Delaney noted that the KPMG study was outdated, it lacked information on climate change, and provided further information on the team structure and expertise of Land Over Landings. A question and answer period ensued between Members of Council and Ms. Delaney regarding: •how the study that was conducted by Land Over Landings was funded; •whether Land Over Landings had received any grants from the City; •rationale for not awaiting the results of the new study announced by the Ministry of Transportation prior to taking a position on the potential airport; •the annual membership dues included in the organization’s constitution; and, •the number of members in the organization and how many were from Pickering. 7.2 June Enright, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources June Enright, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Enright stated that regardless of the findings of the newly announced study, the City needed to stop spending money on a potential airport. She stated that a decision on the airport should be done with a good business case, with environment and sustainability at the forefront, adding that she was against an airport due to the lack of a business case. She spoke to the need for farmland to provide for the growing population and the need to consider the quality of life of residents when speaking to the economic prosperity of an airport. Ms. Enright further commented on the noise complaints experienced by Oshawa residents from the Oshawa Airport and concluded her delegation by requesting Council support the motion. 7.3 Cynthia Davis, President & CEO, Lakeridge Health Chris Squire, Health System Executive, Corporate Services and Chief Financial Officer, Lakeridge Health Cordelia Clarke Julien, Board Chair, Lakeridge Health Nancy Shaw, Sr. Director of Public Affairs & Strategic Partnerships, Lakeridge Health Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mark Murphy, Sr. Director, Capital Planning & Development, Lakeridge Health Re: Lakeridge Health Community Update Cynthia Davis, President & CEO, Lakeridge Health, appeared before Council to provide an update on Lakeridge Health. Through the aid of a PowerPoint presentation, Ms. Davis spoke to the goal of Lakeridge Health being one system and providing the best health care, the new Jerry Coughlan Health & Wellness Centre, Lakeridge Gardens Long-Term Care (LTC) Home, the new Queen’s- Lakeridge Health MD Family Medicine Program, meeting the growing population of Durham through a new hospital being potentially located in Whitby, and ways Lakeridge Health was partnering with the community to increase access to care and system capacity. A question and answer period ensued between Members of Council and Ms. Davis regarding: •the number of doctors that would be trained through the new Queen’s- Lakeridge Health MD Family Medicine Program and the length of the training program; •whether the Lakeridge Gardens Long-Term Care (LTC) Home was built through a Minister’s Zoning Order (MZO); •the floor space for hospital services and the overall services that would be available at the Jerry Coughlan Health & Wellness Centre; •whether the four new operating tables in the Jerry Coughlan Health & Wellness Centre would be additional operating tables •whether there were opportunities through the new Queen’s-Lakeridge Health MD Family Medicine Program to move beyond family physician care; •whether there were any discussions to provide hospital facilities to accommodate the medical needs of the residents in Ward 3; •how Lakeridge Health was addressing long wait times in their emergency rooms; and, •whether there were any accommodations available for those who cannot afford the parking fees at Lakeridge Health facilities. 7.4 Sharon Powell, Ajax Resident Re: Opposition to a Pickering Airport and Utilization of Resources Sharon Powell, Ajax Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. She stated that her parents had moved to Pickering in 1969 due to the development that was taking over the farmland in Agincourt and spoke to her involvement and advocacy against an airport in Pickering. She stated that those who opposed an airport in Pickering outnumbered those in support of an airport and that Council should listen to the delegates present at the Meeting. She questioned why the City was Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm spending money and resources on an airport and noted the potential to be sued by private corporations who may be bringing business to Pickering with hopes of an airport as material to this affect was posted on the City’s website. In concluding her delegation, she asked Council to oppose an airport in Pickering. A brief question and answer period ensued between Members of Council and Marisa Carpino, Chief Administrative Officer, regarding the amount of money that was spent on an airport in 2020, 2021, 2022, and any funds allocated in the 2023 budget, with Ms. Carpino advising that no funds had been spent in 2020, 2021, 2022, and that the funds allocated in the 2023 budget were not related to the promotion of an airport. 7.5 Anthony Yacub, Pickering Resident Re: Use of Casino Revenues Anthony Yacub, Pickering Resident, appeared before Council to speak to the use of casino revenues. Mr. Yacub posed a number of questions including the length of the revenue sharing agreement with the Region, whether the Region had reported on how the funds would be used, and whether there was a built in escape clause to terminate the agreement should the City be unsatisfied with the Region’s use of the revenues. Marisa Carpino, Chief Administrative Officer, advised that the term of the agreement was the same as the length of the current Term of Council, that the Region was to report on how the funds were spent, and that Council could revisit the matter in 2026 at the end of the agreement. 7.6 Janice Frampton, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Janice Frampton, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Frampton commented on the Montreal Mirabel airport and stated that a number of business cases were made for the Mirabel Airport, however, due to unforeseen circumstances, insufficient transportation infrastructure, and Bill 101, the Airport was not sustainable. She stated that people would move to areas where there was employment and asked that Council not get carried away with statistics as unforeseen circumstances could arise at any moment. She commented on other circumstances which could affect the sustainability of an airport including the COVID-19 pandemic and code sharing between airlines. She concluded her delegation by stating that an airport was not needed in Pickering. 7.7 Janice Frampton, Pickering Resident Re: Report FIN 09-23 2023 Current & Capital Budget Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Janice Frampton, Pickering Resident, appeared before Council to speak to Report FIN 09-23. Ms. Frampton stated that Pickering cannot afford urban sprawl and that in order to minimize costs to the taxpayer, growth must be concentrated in the City, in areas such as the city centre and Seaton. She advised that taxpayers needed to understand the cost of developing Cherrywood and questioned the need to develop Cherrywood lands and whether the money needed to be spent now. She spoke to Ajax’s budget and noted that it was more user friendly and asked that the City consider doing the same with future budget presentations and materials. 7.8 Ted Nickerson, Partner, Durham Gateway Partners Inc. Re: Opposition to a Pickering Airport and Utilization of Resources Ted Nickerson, Partner, Durham Gateway Partners Inc., appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Through the aid of a PowerPoint presentation, Mr. Nickerson stated than an airport in Pickering could provide a major economic zone, be the fifth largest airport in Canada, and commented on the economic benefits to the City, the Durham Region, and the Provincial and Federal governments. He further commented that the KPMG study concluded the need for an airport in Pickering and stated that the last 130 pages of the KPMG study provided a business case for an airport. He noted that climate change was a concern and referred to other airports that have already achieved net zero/carbon neutral accreditation. In concluding his delegation, Mr. Nickerson asked Council to reject the Motion as the work regarding the development of the federal lands would continue either way. A question and answer period ensued between Members of Council and Mr. Nickerson regarding: •whether the delegate had an invested interest in the matter; •the partners of Durham Gateway Partners Inc.; •the benefit in waiting for the results of the new study by the Ministry of Transportation prior to taking a position on the matter; and, •the difference between a potential airport for Pickering and the Mirabel airport. 7.9 Helen Brenner, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Helen Brenner, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Brenner stated that Pickering residents have been in opposition of an airport for half a century and would like the public record to state that the City does not support an airport. She stated that all but one Member of Council has openly Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm expressed their opposition for an airport in Pickering. Ms. Brenner stated that the March 5, 2020 Supply and Demand Report – Pickering Lands Aviation Sector from Transport Canada noted that a new airport was not required in Southern Ontario prior to 2036 and added that no decision had been made to develop on Pickering lands and that there was no immediate need for an airport. She asked Council to stop using taxpayer money on promoting an airport and commented on the health impacts of an airport, noise complaints in Oshawa due to the Oshawa Airport, and the adverse effect to the environment including the Rouge National Park. In conclusion, Ms. Brenner asked that Council support the Motion. A brief question and answer period ensued regarding the number of Pickering residents who were in opposition of an airport in Pickering. 7.10 Mark Iogna, Senior Project Manager, Tribute Communities Peter Jakovcic, Vice President of High Rise Land Development, Tribute Communities Re: Report ENG 05-23 Road Servicing Agreement with Tribute (Liverpool) Limited Walnut Lane Extension – Construction Component Mark Iogna, Senior Project Manager, Tribute Communities, appeared before Council to speak to Report ENG 05-23. Mr. Iogna stated that they were in support of the Walnut Lane extension project, that the design agreement had been approved in the fall of 2022, and that Tribute had previous experience and was well equipped in building roads. 7.11 Margaret Bowie, Pickering Resident Re: Report FIN 09-23 2023 Current & Capital Budget Margaret Bowie, Pickering Resident, appeared before Council to speak to Report FIN 09-23. Ms. Bowie stated that the 2023 Budget highlighted infrastructure renewal and growth and that the Budget lacked details on the funding of these projects. She added that the 2023 Budget did not address the runoff water and the effects on Frenchman’s Bay and noted that due to the loss of development charges revenue, this would be a very challenging time for Pickering taxpayers. Ms. Bowie advised that it was interesting to see that the City would be sharing its casino revenues with the Region of Durham. She added that additional details were needed on City revenues and asked the status of Petticoat Creek being placed in the Greenbelt along with Altona Forest. 7.12 Louis Bertrand, Blackstock Resident Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Louis Bertrand, Blackstock Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Mr. Bertrand stated that he was a retired professor from Durham College and questioned why Pickering was promoting a project that would promote carbon pollution and adversely impact the environment, adding that the damage could not be undone. He spoke to the benefits of open space including flood control, clean water and air, and added that it would be the local level of government addressing climate change. A brief question and answer period ensued between Members of Council and Mr. Bertrand regarding young people’s opinion on an airport in Pickering. 7.13 Stephen Marshall, Common Ground Garden Re: Opposition to a Pickering Airport and Utilization of Resources Stephen Marshall, Common Ground Garden, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Mr. Marshall stated that he was involved in the Common Ground Garden which was a cooperative garden situated on the Federal lands. He spoke to the membership of the Common Ground Garden and advised that the garden was created in a response to findings from a report done by Land Over Landings. He stated that the Common Ground Garden was in its third year and supplied food to a food bank in Scarborough. He advised that the clients of the foodbank deserved the best and spoke to the Common Ground Garden’s membership expertise adding that the potential for community involvement was enormous. He spoke to the economic risks associated with hosting an airport and added that the KPMG Study stated that there was no need for an airport in Pickering until 2036. In conclusion, he stated that Council needed to embrace the potential alternative uses of the Federal lands. 7.14 Peter Rebek, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Peter Rebek, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. He stated that he was a retired pilot and through the aid of a PDF presentation spoke to the capacity of Toronto Pearson International Airport and noted that limits for the Airport were well above what was currently being reported. Resolution #151/23 Moved by Councillor Pickles Seconded by Councillor Butt That Council take a short recess. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried Council recessed at 9:36 p.m. and reconvened at 9:49 p.m. 8.Correspondence 8.1 Corr. 15-23 Susan Cassel, City Clerk, City of Pickering Re: Council Appointments to Boards & Committees Resolution #152/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Councillor Nagy be appointed to the Cultural Advisory Committee for a term ending November 14, 2024: and, 2.That the following Members of Council be appointed to the following Boards and Committees for a term ending November 14, 2026: Accessibility Advisory Committee: Councillor Brenner Councillor Nagy Community Safety and Well-Being Advisory Committee Councillor Robinson Pickering Public Library Board Councillor Butt Property Review Committee Councillor Butt Waterfront Visionary Advisory Committee Councillor Brenner Councillor Nagy Carried 8.2 Corr. 16-23 Shaun Collier, Mayor & CEO, Town of Ajax Re: North East Pickering Carruthers Creek Watershed Agreement Resolution #153/23 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 16-23, from Shaun Collier, Mayor & CEO, Town of Ajax, dated March 30, 2023, regarding North East Pickering Carruthers Creek Watershed Agreement, be received for information. Carried 9.Report EC 04-23 of the Executive Committee held on April 3, 2023 9.1 Director, Community Services, Report CS 10-23 Don Beer Arena Parking Lot -Licence Renewal Agreement Council Decision: 1.That Report CS 10-23 regarding Don Beer Arena Parking Lot License Renewal Agreement be received; 2.That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure – Ontario Infrastructure and Lands Corporation set out in Attachment 1 for a further five year term, retroactive from March 1, 2022 to February 27, 2027, subject to revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.2 Director, Operations, Report OPS 11-23 The Liverpool Road Limited Partnership Lease Agreement Renewal Council Decision: 1.That Report OPS 11-23 regarding the Liverpool Road Limited Partnership Lease Agreement Renewal be received; 2.That the Mayor and the City Clerk be authorized to execute the Lease Agreement for the for use of privately owned lands at 640 Liverpool Road and 609 Annland Street as a public parking lot, as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.3 Director, City Development & CBO, Report SUS 04-23 2022 Sustainable Pickering Year-in-Review Recommendation: That Report SUS 04-23, regarding the release of the 2022 Sustainable Pickering Year-in-Review, be received for information. Resolution #154/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 04-23 of the Executive Committee Meeting held on April 3, 2023 be adopted. Carried 10.Report PD 04-23 of the Planning & Development Committee held on April 3, 2023 10.2 Director, City Development & CBO, Report PLN 09-23 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 This item was referred back to staff at the Planning & Development Committee Meeting held on April 3, 2023. 10.3 Director, City Development & CBO, Report PLN 10-23 Official Plan Amendment Application OPA 20-001/P Zoning By-law Amendment Application A 05/20 Draft Plan of Subdivision Application SP-2020-01 Brock Road Duffins Forest Inc. (2055 Brock Road) Council Decision: That the applications for Official Plan Amendment OPA 20-001/P, Zoning By-law Amendment A 05/20, and Draft Plan of Subdivision SP-2020-03, submitted by Brock Road Duffins Forest Inc. for the subject lands municipally known as 2055 Brock Road, be denied. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #155/23 Moved by Councillor Butt Seconded by Councillor Pickles That Report PD 04-23, save and except for item 10.1, Report PLN 08-23, of the Planning & Development Committee Meeting held on April 3, 2023 be adopted. Carried 10.1 Director, City Development & CBO, Report PLN 08-23 The Municipal Comprehensive Review of the Durham Regional Official Plan City of Pickering Comments on the new draft Regional Official Plan A brief discussion period ensued between Members of Council regarding: •the language in the draft official plan being vague and requiring clarification; •concerns regarding the use of the wording “light rail transit”; •the importance of a fiscal impact study during an application processing stage to indicate the cost of the development prior to the application moving to the next stage; and, •the City’s need to have its own policies and criteria regarding consultation with indigenous communities. Resolution #156/23 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Council endorse the City of Pickering Comments on Envision Durham contained in Appendix I of Report PLN 08-23 on the new draft Regional Official Plan as draft comments and that final comments be provided following the April 24, 2023 Council Meeting; and, 2.That a copy of Report PLN 08-23 and Council’s resolution be forwarded to the Region of Durham as Pickering’s comments on the new draft Regional Official Plan. Carried on a Recorded Vote as Follows: Yes Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles No Councillor Brenner Councillor Robinson Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mayor Ashe Resolution #157/23 Moved by Councillor Brenner Seconded by Councillor Robinson That the order of the agenda be changed to hear Item 12.2, Petticoat Creek Conservation Park – TRCA, as the next item of business. Carried 12.Motions and Notice of Motions 12.2 Petticoat Creek Conservation Park – TRCA A brief discussion period ensued between Members of Council regarding: •the Motion being an opportunity for partnership between the City and the Toronto and Region Conservation Authority (TRCA); and, •funds being included in the 2023 budget for the initiative. Resolution #158/23 Moved by Councillor Brenner Seconded by Councillor Robinson Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potential acquisition of Petticoat Creek Conservation Park by the City or Management Agreement of said property between the City and TRCA; 2.That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for the purpose of securing consulting services for a Business Case Analysis regarding the acquisition, appraisal valuation financing strategy, financial operating impacts including asset replacement strategy and/or Management Agreement of Petticoat Creek Conservation Park; 3.That Staff report back to Council, regarding the status of discussions with TRCA, by Q3 2023. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.Reports – New and Unfinished Business 11.1 Director, Finance & Treasurer, Report FIN 08-23 2023 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #159/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report FIN 08-23 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2023 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 11.2 Director, Finance & Treasurer, Report FIN 09-23 2023 Current & Capital Budget A question and answer period ensued between Members of Council and staff regarding: •the need to be fiscally responsible at a time when the cost of living is high; •the need to direct City funds towards providing services to residents and prioritizing a limited number of capital projects; •the need to use casino revenues to offset costs to taxpayers; •the proposed increase for the residential tax base; •impacts of inflation on the municipal budget; •the recommendation of the OLG to place the casino revenues received during the first year in a reserve due to financial uncertainty; •clarification regarding the financial strategy to fund capital projects through casino funds; •the challenges in using casino funds to fund the current budget; •the need to investigate a more creative and user friendly strategy to present the budget; •the steps that would be taken to complete capital projects that have been carried over from 2021 and 2022; •the possibility of providing an update to Council on the status of capital projects related to roads and playgrounds in the third quarter of this year; •the process conducted by MPAC on property assessment; and, •details regarding the City’s senior’s property tax credit program. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #160/23 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Report FIN 09-23 regarding the 2023 Current & Capital Budget be received; 2.That the following budget recommendations be approved; a)That the 2023 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020), excluding Cost Centres 10205 and 10430, in the total amount of $72,086,268 be approved; i)That the 2023 Current Budget for Cost Centre 10205 (Programs) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $2,234,833 be approved; and, ii)That the 2023 Current Budget for Cost Centre 10430 (Animal Services) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $594,099 be approved; b)That the 2023 General Government Budget for grant expenditures, excluding the Community Grants to PARA Marine Search & Rescue and Royal Canadian Legion Branch #606, in the total amount of $348,082 be approved; c)That the 2023 Community Grant to PARA Marine Search & Rescue in the total amount of $7,877 be approved; d)That the 2023 Community Grants to Royal Canadian Legion Branch #606 in the total amount of $14,000 be approved; e)That the 2023 Gross Current Budget expenditures for City purposes in the amount of $62,794,821(excluding personnel costs and grant expenditures) less estimated current revenues of $70,392,404 (City revenues of $51,981,404 plus $16,000,000 for estimated casino gaming revenue, $1,911,000 for assessment growth plus Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm supplementary taxes of $500,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; f)That the $16,000,000 in estimated casino gaming revenues be transferred to the established Casino Reserve (8037); g)That the Capital from Current expenditure in the amount of $668,000 funded from property taxes be approved; h)That the Casino Reserve (8037) fund the expected Elexicon dividend decrease of $1,452,744; i)That the estimated Bill 23 DC funding shortfall of $3,500,000 be funded from the Casino Reserve (8037), if required; j)That the total final City levy under paragraphs 2. a), b), c), d), f), g), h) and i) above, plus an additional $760,000 for Asset Management Investment, for a total final levy of $82,162,832 being an increase of approximately 7.99 percent over the 2022 Budget, be approved; 3.That the 2023 Capital Budget for the City of Pickering with a Gross Expenditure of $58,899,668 be adopted as presented: a)That the following capital financing sources be approved as presented in the 2023 Capital Budget: Transfer from Current Fund to Capital Fund $ 668,000 Transfers from Reserves: Replacement Capital Reserve (8001) 419,000 Rate Stabilization Reserve (8007) 5,317,000 City Share DC Projects Reserve (8008) 2,751,800 Don Beer Arena Reserve (8012) 120,000 PRC Core Reserve (8013) 60,000 Vehicle Replacement Reserve (8016) 1,727,700 Sustainable Initiatives Reserve (8024) 119,000 Facilities Reserve (8026) 160,000 Fence Reserve (8028) 200,000 Minor Buildings Reserve (8029) 290,000 Tennis Reserve (8031) 588,500 Major Equipment Reserve (8032) 2,360,000 Library Building Reserve (8036) 110,000 Casino Reserve (8037) 4,533,700 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Cherrywood Reserve (TBD) 45,000 Transfers from Reserve Funds: 3rd Party Obligatory Reserve Fund (8200) $ 200,000 Parkland Reserve Fund (8501) 718,000 CCBB (previously FGT) Reserve Fund (8502) 6,664,000 CBC Obligatory Reserve Fund (8505) 489,026 Development Charge Reserve Funds (8600) 8,211,364 Community Facilities Reserve Fund (8700) 366,000 Capital Works Reserve Fund (8701) 187,000 Operations Centre Reserve Fund (8705) 3,231,800 Stormwater Mgmt. Reserve Fund (8707) 1,400,000 Seaton FIA Reserve Fund (8710) (194,046) Other: Internal Loan – 5 year $ 850,000 Debt – 10 year 526,700 Debt – 15 year 2,000,000 Debt – 20 year (3,024,376) DC Debt – 5 year 1,235,000 Donations 27,500 Federal Grants 12,542,000 Provincial Grants 500,000 Proceeds from Sale of Land 3,500,000 Total $58,899,668 b)That total external debt financed by property taxes and development charges of $3,761,700 for the projects identified in the 2023 Capital Budget, and as indicated in this report, in the amount of $1,235,000 for a period not to exceed 5 years, $526,700 for a period not to exceed 10 years, $2,000,000 for a period not to exceed 15 years be approved; c)That the internal loans in the amount of $850,000 be undertaken at the discretion of the Director, Finance & Treasurer; d)That projects identified in the 2023 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e)That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm year’s payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loans, debt charges or to reduce debt or internal loans not issued or transfer funds to the balloon payment reserve; f)That all Capital expenditures or portions thereof approved in the 2023 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g)That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; and, h)That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 4.That the Director, Finance & Treasurer be authorized to transfer: a)Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve (8034) and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008); b)Any surplus funds from the Emergency Operational Capital Needs Account (11100.503510) to the Facilities Reserve (8026); and, c)The revenue from the sale of used vehicles recorded in account (11100.406600) to the Vehicle Replacement Reserve (8016); 5.That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the plan accommodates any reallocation of 2023 current operating expenditures and revenues as required while maintaining the approved levy or to accommodate any labour relations settlements which also includes adjusting the Personnel related accounts and that the HCA amount under the proposed ADM 190 be applied to the Chief Administrative Officer and Directors and that any Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm revenue shortfall as a result of a provincial tax policy change be adjusted through the 2023 final tax rates; 6.That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s) and any unfinanced capital be funded from a transfer from reserves or reserve funds; 7.That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (11100.503000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (8002) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (8007) and that any shortfall from Payment-in-Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (8007); 8.That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year’s capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9.That the Director, Finance & Treasurer be authorized to adjust the per kilometer travel expense reimbursement rate (last increased in 2022) with an effective date of May 1, 2023, from 0.61 cents per kilometre to 0.65 cents per kilometre for the first 5,000 kilometres and from 0.55 cents per kilometre to 0.59 cents per kilometre for travel beyond 5,000 kilometres; 10.That the Director, Finance & Treasurer be authorized to apply for all grant applications based on the 2023 Capital & Current Budget and prior year’s capital projects that have not started and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to; 11.That the Director, Finance & Treasurer be authorized at his discretion to close any capital or consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 12.That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Canada Community Benefit Fund (previously called the Federal Gas Tax) reporting Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm criteria from other sources including transfers of funds from reserves and reserve funds; 13.That the Director, Finance & Treasurer be authorized to: a)Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b)Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c)Restate the 2023 Current Operating and Capital Budgets to reflect: (i) any Council changes made at the April 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d)To process budget transfers during the fiscal year which do not change the overall approved property tax levy; 14.That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2023, however, a purchase order is still required; 15.That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 16.That Council approve the continuing engagement of the firm Watson & Associates Economists Ltd. to be used for fiscal impact studies and related works regarding City Centre project, Seaton, Cherrywood, Bill 23 and 109, and any other DC or CBC related matters; 17.That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any studies related to the reassessment or other property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management; 18.That the Director, Finance & Treasurer be authorized to review the City’s Reserve and Reserve Funds from the perspective of maximizing financial efficiency and flexibility related to the next term as it pertains to the funding Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm of capital projects and that the Director, Finance & Treasurer be authorized to transfer funds, close reserves and reserve funds and or rename reserves and reserve funds; 19.That the Director, Finance & Treasurer be authorized to transfer an amount up to $189,975 from the Casino Reserve to fund the net cost of the newly formed New Capital Facilities Team Cost Centre; 20.That Council authorize the establishment of the Cherrywood Reserve and that all planning and development fees related to this development be transferred to this reserve to allow for the use of Cherrywood Development application fees received to offset the costs incurred for this development; 21.That the Director, Finance & Treasurer be authorized to transfer an amount up to $315,760 from the Casino Reserve to establish the new Cherrywood Development Reserve, and that such funds will be returned to the Casino Reserve in any future year in which the revenues from the Cherrywood development activity exceed the cost of processing the development approvals; 22.That Council authorize the establishment of the Municipal Accommodation Tax (MAT) Reserve and that revenues collected from MAT (subject to Council’s approval of the tax) be transferred to this reserve and that the City’s share of the reserve be used to fund tourism capital infrastructure; 23.That Council authorize the establishment of the Parks Infrastructure Replacement Reserve and the funds from this reserve be used to replace parks infrastructure such as playground equipment, baseball diamonds and outfield fencing, and park upgrades; 24.That the Director, Finance & Treasurer be authorized to allocate the $760,000 in additional funding from the 2023 levy for asset management investment as follows: 1/3 to the newly established Parks Infrastructure Replacement Reserve; 1/3 to the Roads and Bridges Reserve Fund (8706); and 1/3 to the Facilities Reserve (8026); 25.That Council approve the annual transfer of funds from the WSIB Reserve when its year-end balance is greater than $4.0 million, and that these excess funds be transferred to the WSIB Excess Indemnity Reserve Fund (8702); 26.That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 27.That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (10325.404500.9480) and other incentives and rebates account (10325.406551) to the Reserve for Sustainable Initiatives; 28.That Council amend the Community Grant policy as follows: a)That the grant application deadline date for the 2024 Community Grant Program be October 27, 2023 to give community groups sufficient time to complete their applications; and, b)That any organization’s application shall be deemed as ineligible if the grant request is to fund any activities or expenses that is for the direct or indirect support of or opposition to, any political party or candidate for public office; 29. That Council add the following asphalt resurfacing projects to the 2023 Capital Budget in the total amount of $745,000 to be funded from the Canada Community Benefit Reserve Fund (previously called the Federal Gas Tax); Street Project Budget Gwendolyn Street Asphalt Resurfacing - Rouge Valley Drive to Fawndale Road $270,000 Petunia Place Asphalt Resurfacing - Gwendolyn Street to North Terminus 105,000 Flaconcrest Drive Asphalt Resurfacing - Dunbarton Road Rambleberry Avenue 255,000 Fuschia Lane Asphalt Resurfacing – Grenoble Boulevard to Modlin Road 115,000 Total $745,000 30.That Council approve the 2023 Low Income Seniors & Persons with Disabilities grant amount to be increased from $525 to $535 per household; 31.That Council direct the Treasurer to submit future years’ budgets for the remainder of the term with the priority focus on the health and safety of Pickering residents and staff through asset management investments; 32.That Council approve Attachment 3, Council Compensation Policy with an effective date of January 1, 2023; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 33.That Council approve the international travel by the Division Head, Information Technology and Supervisor, Network Support to attend the 2023 Dell World conference in Las Vegas and that the travel costs not exceed $1,100 per person; 34.That the attached draft By-law to amend By-law No. 6191/03 to reduce the Basic Tennis (Resident) Family annual membership fee from $1,385 (plus HST) to $1,149 (plus HST) in Schedule I of the Summary of Fees and Charges 2023 be enacted; 35.That Council approve an increase in the Information Technology Division budget (10405) in the amount of $37,000 to reflect the building related costs associated with their occupancy of the former Fire Hall Administration building and these costs be funded by a corresponding reduction in the General government contingency account (503500) in the same amount and that the Treasurer be authorized to allocate the building related costs to the appropriate expense accounts; 36.That Council approve that $50,000 be added to the General Government Consulting account (502230) to undertake a business case analysis regarding either the acquisition or the establishment of a management agreement with TRCA for the Petticoat Creek Conservation Park and that this cost be funded from the Rate Stabilization Reserve (8007); 37.That Council approve the hiring of Watson & Associates Economists Ltd., for the amount of $50,000, to undertake the consulting work required to inform the City’s approach to future infrastructure needs (Cherrywood), with the goal that “Growth Should Be Pay for Growth”; 38.That Council approve a grant to the Pickering Canadian Caribbean Cultural Association for a “Seniors Tea Party” and that $1,500 be provided for event costs such as food, entertainment and promotion and $1,710 be provided to cover rent and associated rental fees and these costs be funded from the General Government Grants to Organizations – Contingency Account; 39.That the Director, Finance & Treasurer be authorized to fund from the contingency account (503500), additional personnel costs of staff from the Engineering Services and Corporate Services Department associated with recruitment, if required; 40.That Council authorize project C10325.2201 for EV charging stations at Chestnut Hill Development Recreation Complex, as included in the 2022 Capital Budget, be increased from $80,000 to $155,000 and that a $70,000 grant (from ZEVIP) be applied, resulting in a City Net cost of $85,000 that is Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm $5,000 higher than the 2022 budgeted amount and that the additional $5,000 be funded from a transfer from the Rate Stabilization Reserve; 41.That the Chief Administrative Officer be authorized to change the dedicated Cherrywood Development Team staffing model, as proposed in the 2023 current budget to a hybrid approach involving external consulting services and in-house City staffing to meet project timelines and that the consulting costs be funded from the unspent personnel expenditures. 42.That Council approve the cancellation of the following previously approved Capital projects: a) C10250.2204 - Enclosed Trailer – New – $32,000; b) C10320.2132 - $230,000 - Village Green Seaton P-105; c)C10320.2133 - $120,000 - Village Green Seaton P-106; d) C10320.2138 - $440,000 - Neighbourhood Park Seaton P-107; e) C10320.2219 - $637,900 - Neighbourhood Park Seaton P-109; f)C10320.2227 - $289,900 - Village Green Seaton P-108; g)C10320.2228 - $266,700 - Village Green Seaton P-110; h) C10320.2229 - $197,200 - Village Green Seaton P-111; and, 43. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motions) Resolution #161/23 Moved by Councillor Butt Seconded by Councillor Pickles That Items 2 a) i), 2 a) ii), 2 c), and 2 d) of the main motion be divided in order that they may be voted on separately. Carried Item 2 a) i) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #162/23 Moved by Councillor Butt Seconded by Councillor Pickles Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm That the 2023 Current Budget for Cost Centre 10205 (Programs) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $2,234,833 be approved; Carried Item 2 a) ii) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #163/23 Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Current Budget for Cost Centre 10430 (Animal Services) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $594,099 be approved; Carried Item 2 c) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #164/23 Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Community Grant to PARA Marine Search & Rescue in the total amount of $7,877 be approved; Carried Item 2 d) now being before Council: Having previously declared a conflict of interest, Councillor Cook did not vote on the following item. Resolution #165/23 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Community Grants to Royal Canadian Legion Branch #606 in the total amount of $14,000 be approved; Carried The remaining items of the main motion were then Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson 11.3 Director, Finance & Treasurer, Report FIN 11-23 2023 Tax Rates and Final Tax Due Dates for All Tax Classes Resolution #166/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Report FIN 11-23 of the Director, Finance & Treasurer regarding the 2023 tax rates be received; 2.That the 2023 tax rates for the City of Pickering be approved as contained in Schedule “A” of the By-law attached hereto; 3.That the tax levy due dates for the Final Billing be June 27, 2023 and September 27, 2023; 4.That the attached By-law be approved; 5.That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 6.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 11.4 Director, Community Services, Report CS 11-23 Chestnut Hill Developments Recreation Complex Arena Desiccant Dehumidification Unit Resolution #167/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Report CS 11-23, regarding Chestnut Hill Developments Recreation Complex Arena Desiccant Dehumidification Unit, be received; 2.That staff be directed to retain the services of A.C.E. Services to complete the necessary repairs in accordance with Purchasing Policy PUR-010, Section 12, Emergency Purchase; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $217,000.00, as approved for in the 2023 Capital Budget from the Rate Stabilization Reserve; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions indicated in this report. Carried 11.5 Director, Engineering Services, Report ENG 04-23 Asphalt Resurfacing on Various City Streets -Tender No. T2023-1 Resolution #168/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Tender No. T2023-1 for Asphalt Resurfacing on Various City Streets as submitted by Viola Management Inc. in the total tendered amount of $3,296,229.21 (HST included) be accepted; 2.That Council authorize the consulting and professional services of GHD Ltd. for both Geotechnical Investigation Reports and Materials Testing Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Services as required, based on unit rates submitted, at an estimated cost of $155,414.55 (HST included) in accordance with Purchasing Policy Item 10.03 (c); 3.That the total gross project cost of $3,850,016.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $3,467,059.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,467,059.00 as approved in the 2023 Roads Capital Budgets to be funded by a transfer from the Federal Gas Tax Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.6 Director, Engineering Services, Report ENG 05-23 Road Servicing Agreement with Tribute (Liverpool) Limited -Walnut Lane Extension – Construction Component Resolution #169/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That the City of Pickering enter into a Road Servicing Agreement with Tribute (Liverpool) Limited to facilitate for the construction of the Walnut Lane extension between Kingston Road and Liverpool Road; 2.That the Mayor and City Clerk are hereby authorized to execute the Road Servicing Agreement between the City of Pickering and Tribute (Liverpool) Limited in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services and the Director, Corporate Services & City Solicitor; 3.That Council authorize the Director, Finance & Treasurer to finance the gross project cost of $8,778,120.00 (HST included) and net project cost of $7,904,969.00 (net of HST rebate) as outlined in the Road Servicing Agreement and approved in the 2022 and 2023 Capital Budgets as follows: a)the sum of $1,976,242.00 to be funded from the City’s DC Share Reserve; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm b)the sum of $5,928,727.00 to be funded from the Development Charges Transportation Reserve Fund; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.7 Director, Operations, Report OPS 13-23 Running Track Replacement at Beverley Morgan Park and St. Mary Park Second Stage Quotation No. RFQQ2023-4 Resolution #170/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Second Stage Quotation No. RFQQ2023-4 for Running Track Replacement at Beverley Morgan Park and St. Mary Park submitted by FieldTurf Inc. in the amount of $925,131.00 (HST included) be accepted; 2.That the total gross project cost of $1,049,431.00 (HST included), including the amount of the quotation, contingency, consulting and other associated costs, and the total net project cost of $945,045.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of $945,045.00 as approved in the 2022 and 2023 Capital Budgets as follows: a)The sum of $400,000.00 from the Parkland Reserve Fund as approved in the 2022 Capital Budget be increased to $447,133.00; b)The sum of $497,912.00 from the Casino Reserve as approved in the 2023 Capital Budget; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.8 Director, Operations, Report OPS 14-23 Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works -Tender T2023-3 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #171/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Tender T2023-3 for Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works, as submitted by Mianco Group Inc. in the amount of $707,323.50 (HST included), be accepted; 2.That the total gross project cost of $861,004.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $775,361.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of $775,361.00 as approved in the 2020, 2021 and 2023 Capital Budgets as follows: a)The sum of $515.361.00 from the Tennis Reserve Fund as approved in the 2020, 2021 and 2023 Capital Budgets; b)The sum of $50,000.00 from the Rate Stabilization Reserve Fund as approved in the 2020 Capital Budget; c)The sum of $200,000.00 from the Federal Gas Tax Reserve Fund as approved in the 2021 Capital Budget; d)The sum of $10,000.00 from donations received and included in the 2021 Capital Budget; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12.Motions and Notice of Motions 12.1 Opposition to a Pickering Airport and Utilization of Resources A discussion and question and answer period ensued between Members of Council and staff regarding: •the possibility of the future study by the Ministry of Transportation on the federal lands illustrating that there may not be a need for an airport in Pickering; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm •the importance of green infrastructure and the need to think outside the box; •the need to stop using City resources on promoting an airport in Pickering; •the future study by the Ministry of Transportation being in its preliminary stages and the length of the study potentially outliving the current Term of Council; •the potential to embrace multiple uses on the federal lands and the agricultural sector being an economic driver in the Region; •the Council Resolution passed in 2017 relating to the airport; •the reasoning for the Province to announce a new study on the feasibility of an airport in Pickering; •whether the City had spent funds on promoting an airport in Pickering since the start of the COVID-19 pandemic; •whether there were any studies conducted on whether the lands were class A farmland; •the land leases paid by the residents of the federal lands; •whether the Motion had potential to weaken the argument for a need of a High Frequency Railway station in Pickering; •whether the Motion would negatively impact growing the employment sector in the innovation corridor and future employment lands; •the economic benefit of an airport for Pickering; •the tax rate for farmland in comparison to the tax rate for commercial lands; and, •the Motion being premature and the need to await the results of the new study announced by the Ministry of Transportation. Resolution #172/23 Moved by Councillor Nagy Seconded by Councillor Cook WHEREAS, in May 2016, Transport Canada awarded a contract to KPMG to undertake a Pickering Lands Aviation Sector Analysis to update the supply and demand forecasts of the 2010 Needs Assessment Study: Pickering Lands and to develop and assess type and role options for a future airport and provide an economic impact report; And Whereas, on October 10, 2017, Pickering Council passed Resolution #355/17 declaring that “the Federal Government be advised that the City of Pickering supports the development of an airport in Pickering, subject to the results identified in the Aviation Sector Analysis – Pickering Airport Study and the appropriate Environmental Assessments”; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, Toronto Pearson International’s current Master Plan, published in December 2017, stated that Pearson’s runway capacity would be “sufficient to 2037” without adding the already approved sixth runway; And Whereas, the KPMG analysis was completed in 2019 and the Supply and Demand analysis found that, for the study’s 2016-2036 planning horizon, “there will be sufficient capacity in the southern Ontario airports system … without the requirement to build a new airport”, and KPMG reached this conclusion without considering the effects of climate change and its future impacts on aviation; And Whereas, KPMG cautioned that there was “a significant level of uncertainty” around scenarios that examined types of airports offering services other than commercial passenger services, that the scenarios were “exploratory in nature”, and that “conclusions cannot be drawn” from those exercises; And Whereas, on December 16, 2019, the Council of the City of Pickering endorsed a Climate Change Declaration resolution that undertook to “strive for a reduction in greenhouse gas emissions to reduce the local and global impacts of climate change”; And Whereas, then Transport Minister Marc Garneau wrote to Durham Regional Chair John Henry on March 25, 2020, to confirm KPMG’s finding of “no immediate need for additional airport capacity in the Greater Toronto Area” and that “any decision on the future of the Pickering Lands must be based on a sound business case…”; Now therefore it be it resolved: 1.That based on KPMG’s conclusion that a sound supply-and-demand business case could not be made for a Pickering airport up to 2036, and based on the City’s declared intention to reduce its greenhouse gas emissions, the Council for The Corporation of the City of Pickering does not support an airport on the Pickering Lands; and that no further resources and/or funds be utilized to promote an airport on the Pickering Lands; and that the City of Pickering continue to endorse support for a High Frequency Rail option with a station located in Green River as the preferred transportation network; and, 2.That this resolution be forwarded to the Minister of Transport Canada, Omar Alghabra, and to Pickering-Uxbridge MP O’Connell, as well as to MPs Anandasangaree, Carrie, Holland, Jaczek, Turnbull, and O’Toole; to Durham and York regional councils, and to Scarborough East councillors; and to the municipal councils of Ajax, Markham, Oshawa, Scugog, Stouffville, Uxbridge, Vaughan, and Whitby. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried Later in the Meeting (See Following Motions) Resolution #173/23 Moved by Councillor Nagy Seconded by Councillor Cook That Item 1 of the main motion be divided into three separate parts in order that they may be voted on separately. Carried Item 1 a) now being before Council: Resolution #174/23 Moved by Councillor Nagy Seconded by Councillor Cook That based on KPMG’s conclusion that a sound supply-and-demand business case could not be made for a Pickering airport up to 2036, and based on the City’s declared intention to reduce its greenhouse gas emissions, the Council for The Corporation of the City of Pickering does not support an airport on the Pickering Lands; Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Councillor Robinson Abstain Mayor Ashe Item 1 b) now being before Council: Resolution #175/23 Moved by Councillor Nagy Seconded by Councillor Cook That no further resources and/or funds be utilized to promote an airport on the Pickering Lands; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Councillor Robinson Abstain Mayor Ashe Item 1 c) now being before Council: Resolution #176/23 Moved by Councillor Nagy Seconded by Councillor Cook That the City of Pickering continue to endorse support for a High Frequency Rail option with a station located in Green River as the preferred transportation network; Carried Unanimously on a Recorded Vote The remaining Item 2 of the main motion was then Carried 12.3 Federation of Canadian Municipalities – Election to the Board of Directors A question and answer period ensued between Members of Council and staff regarding: •the eligibility criteria to be a Director for the Federation of Canadian Municipalities (FCM); •whether there would be an election taking place at the annual FCM meeting; and, •the costs that would be borne by the City and using the Member’s conference budget for this purpose. Resolution #177/23 Moved by Councillor Cook Seconded by Councillor Robinson WHEREAS, the Federation of Canadian Municipalities (FCM) represents the interests of member municipalities on policy and program matters that fall within federal jurisdiction; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the united voice required to carry the municipal message to the federal government; and, And Whereas, FCM’s Annual General Meeting (AGM) is held in conjunction with the Annual Conference and Trade Show, followed by the election of FCM’s Board of Directors; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Endorses Mara Nagy to stand for election on FCM’s Board of Directors for the period starting in June 2023 and ending June 2024; and, 2.That the City assumes all costs associated with Mara Nagy attending FCM’s Board of Directors meetings. Carried 12.4 Support for the Bill 74, Missing Persons Amendment Act, 2023 A brief discussion period ensued between Members of Council regarding: •providing protection to vulnerable persons which could include a person with autism, Alzheimer's disease, or dementia; and, •initiating an emergency response plan using the amber alert system. Resolution #178/23 Moved by Councillor Cook Seconded by Councillor Brenner WHEREAS, there is a gap in our current emergency alert system that needs to be addressed; And Whereas, the Missing Persons amendment Act will allow the Ontario Provincial Police (OPP), in accordance with a request from an officer, to send a targeted, regional emergency alert for any vulnerable person who goes missing from home, which could include a person with autism, Alzheimer's disease, or dementia. This fills an important gap in the existing emergency alert system, which can currently only be issued for an abducted child under the age of 17; And Whereas, a vulnerable person’s alert would help ensure the safety of our loved ones in a situation where time is critical; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, several municipal councils, including, Brighton, Midland, Bonfield Township, Cobourg and Mississauga and several others, have passed resolutions calling for a new emergency alert to protect our loved ones; And Whereas, April is Autism Awareness month; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Supports Bill 74, Missing Persons Amendment Act, 2023; and, 2.That a copy of this Motion be forwarded to Pickering-Uxbridge MP O’Connell, MPP Bethanfalvy, Hamilton MPP Monique Taylor, Durham and York Regional Councils, and to the Municipal Councils of Ajax, Markham, Oshawa, Scugog, Stouffville, Uxbridge, and Whitby. Carried 13.By-laws 13.1 By-law 8008/23 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 13.2 By-law 8009/23 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2023 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for all realty tax classes. Resolution #179/23 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8008/23 through 8009/23 be approved. Carried 14.Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it pertains to a Citizen Appointment to the Committee of Adjustment. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 14.1 Citizen Appointment to the Committee of Adjustment Resolution #180/23 Moved by Councillor Nagy Seconded by Councillor Cook That Sakshi Sood Joshi be appointed to the Committee of Adjustment for a term ending November 14, 2026 or until a successor is appointed. Carried 15.Other Business 15.1 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding a strategy that prioritizes the use of casino revenues for the betterment of taxpayers. 15.2 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding expanding the use of space agreements within Durham Region schools. 15.3 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding Pride events and drag shows. 15.4 Councillor Butt thanked the Pickering Islamic Centre for the donations made to St. Paul's on-the-Hill Community Food Bank. 15.5 Councillor Brenner gave Notice of Motion that he would be bringing forward regarding a new Standing Committee structure. 15.6 Councillor Brenner gave Notice of Motion that he would be bringing forward regarding the creation of a centre of excellence for the agricultural sector in Pickering. 15.7 Councillor Brenner gave Notice of Motion that he would be bringing forward on entering into discussions with the Ministry of Transportation on noise attenuation walls on Toynevale Road. 15.8 Councillor Brenner noted that on May 6, 2023 the City’s animal services staff would be administering an affordable rabies and microchip program at the Chestnut Hill Developments Recreation Complex. 16.Confirmation By-law Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm By-law Number 8010/23 Councillor Cook, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 24, 2023. Carried 17.Adjournment Moved by Councillor Pickles Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 11:53 p.m. Dated this 24th of April, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk Original Signed By Original Signed By