HomeMy WebLinkAbout2023 Approved Current Budget-Detailed-U%6f -
P1CKER1NG
2023
Current Budget
As Approved by Council April 24, 2023
City of Pickering
2023 Approved Current Budget
Table of Contents
Department
Executive Comm. Budget Meeting Minutes
Report to Council
Budget Summaries
Office of the Chief Administrative Officer
Office of the CAO -Ad min 10000
Customer Care Centre 10005
Public Affairs & Corp. Comm. 10010
Corporate Initiatives
Economic Development
Economic Development & Strategic Projects 10050
City Development
City Development-Admin 10100
Planning & Design 10105
Building Services 10110
Sustainability 10115
Committee of Adjustment 10120
Heritage Pickering 10125
Community Services
Culture & Recreation -Admin 10200
Programs 10205
Dunbarton Pool 10210
Don Beer Arena 10215
Community Centres 10220
Recreation Complex-Central Core 10225
Recreation Complex-Pool 10230
Recreation Complex-Arenas 10235
Civic Centre 10240
Senior Citizens Centre 10245
Museum 10250
Operations
Public Works -Admin 10300
Property Maintenance 10305
Fleet Services 10310
Roads 10315
Parks 10320
Operations -Services 10325
Major Capital Facilities 10330
Page
1
17
67
79
86
91
94
101
108
109
116
126
130
141
147
154
156
158
174
182
197
201
207
214
223
227
233
238
244
254
263
269
275
281
289
298
305
City of Pickering
2023 Approved Current Budget
Table of Contents
Corporate Services
Legal Services 10400
Information Technology 10405
Clerks Office 10410
Records Management & Elections 10415
Print Shop/ Mail Room 10420
By-Law 10425
Animal Services 10430
Engineering Services
Engineering Services-Admin 10500
Crossing Guards 10505
Water Resources & Development Services 10510
Sidewalks 10515
Streetlights 10520
Finance
Finance 10600
Supply & Services 10605
Fire Services
Fire Protection 10700
Emergency Operations 10705
Human Resources
Human Resources 10800
Health & Safety 10805
Libraries
Library 10900
General Government
308 319 324 331 335 338 341 346
353 362 369 371 380 382
385 394 403
406 410
419
422 425 429
432 433
443
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
Present:
Mayor Kevin Ashe
Councillors:
M. Brenner
S. Butt
L. Cook
M. Nagy
D. Pickles
L. Robinson
Also Present:
M. Carpino
K. Bentley
P. Bigioni
S. Boyd
S. Douglas-Murray
B. Duffield
J.Eddy
J. Flowers
R. Holborn
F.Jadoon
S. Karwowski
S. Cassel
M. Guinto
J. Halsall
V. Plouffe
R. Perera
D. Munns
1. Roll Call
-Chief Administrative Officer
-Director, City Development & CBO
-Director, Corporate Services & City Solicitor
-Fire Chief
-Director, Community Services
-Director, Operations
-Director, Human Resources
-CEO & Director of Public Libraries, Pickering Public Library
-Director, Engineering Services
-Director, Economic Development & Strategic Projects
-Director, Finance & Treasurer
-City Clerk
-Division Head, Public Affairs & Corporate Communication
-Division Head, Finance
-Division Head, Operations Services
-Deputy Clerk
-Senior Budget & Financial Analyst
The City Clerk certified that all Members of Council were present and participating in-
person.
2. Disclosure of Interest
2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to salaries and wages and employee benefits in the 2023
Current Budget for Community Services Department, Programs and the Corporate
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
Services Department, Animal Services, as he has family members employed in
these areas.
Councillor Brenner declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to Grants to Organizations for PARA Marine Search &
Rescue, as he is the Chair of the PARA Marine Search & Rescue.
Councillor Brenner did not take part in the discussion or vote on these matters.
2.2 Councillor Cook declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to Grants to Organizations for Royal Canadian Legion
Branch 606, as she is a volunteer for the Legion. Councillor Cook did not take part
in the discussion or vote on this matter.
Mayor Ashe provided opening remarks and commended staff for their work on the 2023
budget.
3. Delegations
3.1 David Sim, Pickering Resident
Re: The City's Use of Casino Revenues
David Sim, Pickering Resident, appeared before the Committee to speak to the
City's use of casino revenues. Mr. Sim stated that property tax was his largest
single expense and spoke to the need to use alternate funding sources, such as
casino revenues, to keep property taxes as low as possible. He noted that there
was a small increase to property taxes in 2022, that the City had used reserves to
offset any increases, and asked whether there were plans to replenish the reserve
funds. Mr. Sim added that he preferred the use of casino revenues as opposed to
the use of reserve funds to offset property taxes. He suggested that public surveys
for the annual budget needed to include an option for residents to indicate that
they did not want a certain service in addition to the ability to rank services. He
expressed his content with sharing costs with partners whenever possible, and the
additional Committees of Council that had been established as it encouraged
residents to get involved and contribute to the City. Mr. Sim noted the restrictions
in the composition of certain committee membership requirements and stated that
committee membership should allow for all residents to join. He further discussed
creating consistency regarding the issuing of stipends and stated that all or none
should receive a stipend. Mr. Sim noted that Council had chosen option D for the
City Centre design and expressed his concern with cost increases associated with
the option and the associated impacts to property taxes. Mr. Sim also discussed
the impact of legislative changes related to development fees and noted that when
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Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
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he had contacted his local MPP, he had indicated that the impact to local
municipalities would be minimal but that he was not entirely convinced of that.
A brief question and answer period ensued between Members of the Committee
and Mr. Sim regarding the use of casino funds for development projects and the
use of naming rights partnerships to share costs with partners. Mr. Sim stated that
he would share the response with the MPP with Mayor Ashe so that it could be
shared with all Members of the Committee.
3.2 Adrian Patrascu, Pickering Resident
Re: Priorities for the 2023 City Budget
Adrian Patrascu, Pickering Resident, joined the meeting via audio connection, to
speak to the priorities for the 2023 Budget. Mr. Patrascu stated that the funds
allocated for infrastructure should be increased and asked that the property taxes
be kept to a minimum.
3.3 Shafiq Patel, Pickering Resident
Re: Allocation of Budget for Increased Recreation Services and Windrow Snow
Removal
Shafiq Patel, Pickering Resident, joined the meeting via audio connection to speak
to the allocation of budget for increased recreational services and concerns
pertaining to snow removal. Mr. Patel spoke to the difficulty in registering his
children into swimming programs as the program capacity was reached within
minutes of registration opening. He discussed the need to account for the
population growth as it relates to recreation services, as parents with multiple
children were finding it very difficult to register more than one child in programs
with similar time slots. He further discussed the need to increase communication
when recreational services were being offered so that all residents were aware of
the new services. Mr. Patel concluded his delegation by stating that the City
needed to think outside the box when it came to snow removal to look at ways to
clear snow differently, especially on narrow streets, to alleviate traffic issues in the
winter months and added that he was asking the City to consider allocating funds
for better snow removal without negatively impacting property taxes.
A brief question and answer period ensued between Members of the Committee
and Mr. Patel regarding the number of proposed new parks and recreational
facilities in the Capital Budget and greater by-law enforcement for cars parked on
the roads during snow events.
4. Presentations
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
4.1 Presentation by the Chief Administrative Officer and the Director, Finance &
Treasurer with respect to the 2023 Current and Capital Budgets
Marisa Carpino, Chief Administrative Officer, stated that the 2023 budget
proposed a 2.44% levy increase and spoke to the City's responsibility to build
infrastructure to accommodate the future growth in Pickering. She discussed the
importance of maintaining the City's inventory of aging infrastructure and
allocating annual funds to maintain the facilities. Ms. Carpino stated that the
proposed new staffing positions were included in the Budget to accommodate the
levels of service and growth and noted the need for additional office space to
accommodate the new staff. Ms. Carpino also highlighted the City's first Corporate
Strategic Plan which was currently underway and thanked staff for their work to
prepare the recommended 2023 Budget.
Stan Karwowski, Director, Finance & Treasurer, appeared before the Committee,
and through the use of a PowerPoint presentation, outlined the various facets of
the 2023 Budget. He discussed the City's infrastructure investments and funding
challenges for both new and existing City facilities, the proposed new Capital
Facilities Team, the number of new staffing requests, and the need for additional
office space. He discussed the significant sources of revenue changes and noted
the 2023 proposed budget included a revenue increase of 3.34% and a 2.44%
increase to the property tax rate. He further discussed the increase to building
maintenance and fuel costs, provided a breakdown of the use of the casino
reserves, the daily costs of municipal services, the details regarding the City's
debt, the strategy for the 2024 budget, and the financial strategy to measure the
City's social conscience.
A question and answer period ensued between Members of the Committee and
staff regarding:
• the funds allocated to address the cost impacts of Bill 23;
• the maintenance and depreciation of City buildings;
• the recruitment strategy that would be undertaken for the proposed new
staff positions;
• partnering with the Region of Durham to obtain volume price discounts for
fuel;
• whether assistance from the Province with regards to effects of Bill 23
would alleviate the need to use casino revenues;
• clarification that the City had absorbed the inflation rates in past budgets;
• the strategy that the City currently had in place to retain the existing
workforce;
• the number of proposed front-line staff positions included in the 2023
budget;
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
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• ensuring that the Office of Affordability was funded through the Planning
Fees revenues;
• whether new fees could be introduced later in the year without the need to
reopen the Budget;
• whether the fuel costs factored in electric vehicles and receiving an update
on the acquisition of electrical vehicles;
• ensuring that road infrastructure was a high priority and the need to move
forward on road projects;
• correspondence received from a resident regarding playgrounds and
ensuring that the construction of playgrounds was a priority and considered
through an accessibility and inclusivity lens;
• the current split between the City's residential and non-residential tax base;
• the impact of the innovation corridor on the residential and the non-
residential tax base;
• clarification regarding the City's debt level and how the City is positioned in
regards to the Annual Repayment Limit (ARL);
• the need for the Region of Durham to consider a social conscience grant
program when it comes to the Seniors and Persons with Disabilities
property tax grant program offered by the City of Pickering;
• whether there would be basketball courts at the Pickering Soccer Dome
Centre, along with the proposed pickleball and futsal courts;
• whether the implementation of a property tax portal would reduce the
number of staff needed;
• whether desk sharing could be used in conjunction with the City's hybrid
work program to account for limited office spacing and whether common
areas could be transformed into workspace areas;
• looking at the options for the materials used to repair City roads to increase
the lifespan of the repair and the road;
• the remaining percentage of buildable vacant land in the innovation
corridor; and,
• details regarding the outstanding capital projects and providing this
information to the public.
Councillor Brenner left the meeting at 11 :30 a.m.
It was the consensus of the Committee to take a recess.
Committee recessed at 11 :42 a.m. and reconvened at 12:24 p.m.
5. Matters for Consideration
5.1 Review and Recommendations of the 2023 Capital Budget
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Budget Meeting Minutes
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Chair: Mayor Ashe
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A question and answer period ensued between Members of the Committee and
staff regarding:
• options to minimize costs associated with the proposed drinking water
replacement for Greenwood Community Centre and the Greenwood library;
• costs associated with the maintenance of the Chestnut Hill Developments
Recreation Complex;
• timelines to complete the renovations in the Council Chambers and the
ability to conduct electronic Council and Committee meetings during the
renovation period;
• plans for the electrification of City's fleet services;
• whether the City would be considering the use of electric fire trucks in the
future;
• the number of asphalt hotboxes that the City currently owns and whether
the proposed two new asphalt hotboxes were to replace existing ones;
• status of land transactions with Infrastructure Ontario as it relates to parks
and whether pre-budget approval would be needed for equipment for the
Claremont Memorial Park;
• differences between the two new positions in Corporate Services and City
Development departments as it relates to the Digital Readiness Strategy;
• whether there would be community engagement on the Digital Readiness
Strategy;
• possibility of including funds in the 2023 Capital Budget for the installation
of covered stadium seating in the Rick Johnson Memorial Park;
• whether the City could collaborate with the Region of Durham on the traffic
signal installation at Rosebank Road and Woodsmere Crescent and the
timelines for when the project would be completed;
• timelines for traffic light installations on Lane Street, Salem Road and Fifth
Concession Road, and Major Oaks Road and Wildwood Crescent;
• the new roads that would be included in the Budget Report that would be
presented to Council on April 24, 2023 which include Petunia Place,
Gwendolyn Street, Falconcrest Drive, and Fuschia Lane
• whether there were drainage improvements planned for Joseph Street;
• whether traffic calming initiatives were included in the 2023 Capital Budget
for Roads Projects; and,
• whether certain projects included in the 2023 Capital Budget for
Development Projects (DC Funded) would be completed in coordination
with the Region of Durham and the associated timelines and costs.
Councillor Brenner returned to the meeting at 1 :24 p.m.
Moved by Councillor Butt
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
That the 2023 Capital Budget be approved and presented to Council on April 24,
2023.
5.2 Review and Recommendations of the 2023 Current Budget Summary
Office of the CAO Department
Moved by Councillor Pickles
Carried
That the 2023 Current Budget for the Office of the CAO Department be approved
and presented to Council on April 24, 2023.
Carried
Cherrywood Development Team
A brief question and answer period ensued between Members of the Committee
and staff regarding the timelines for the hiring of the proposed Project Managers
for City Development and Engineering Services.
Moved by Councillor Pickles
That the 2023 Current Budget for the Cherrywood Development Team be
approved and presented to Council on April 24, 2023.
Carried
New Capital Facilities Team
A brief question and answer period ensued between Members of the Committee
and staff regarding the funding details for the Capital Facilities Team.
Moved by Councillor Pickles
That the 2023 Current Budget for the New Capital Facilities Team be approved
and presented to Council on April 24, 2023.
Carried
Economic Development & Strategic Projects Department
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Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
Pl l(ERJNG
Having previously declared a conflict of interest, Councillor Brenner did not vote
on the following item.
Moved by Councillor Pickles
That the 2023 Current Budget items related to salaries and wages and employee
benefits for Programs be approved and presented to Council on April 24, 2023.
Carried
Operations Department
A question and answer period ensued between Members of the Committee and
staff regarding:
• the number of new staff positions and the number of vacancies in existing
positions;
• whether there was sufficient staffing and equipment to complete
maintenance work on the West side of the Beachfront Park prior to the
Victoria Day long weekend and the additional work to replicate the East
side of the Beachfront Park; and,
• details regarding the funds allocated for outside agency services.
Moved by Councillor Pickles
That the 2023 Current Budget for the Operations Department be approved and
presented to Council on April 24, 2023.
Carried
Corporate Services Department
A brief question and answer period ensued between Members of the Committee
and staff regarding:
• whether the proposed budget for Legal Services included sufficient
resources to handle Ontario Land Tribunal Appeals; and,
• whether there was funding flexibility in the salary being offered to attract the
best candidate for the position of Associate Solicitor and to ensure that the
City remains competitive with other organizations.
Moved by Councillor Pickles
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
That the 2023 Current Budget for the Finance Department be approved and
presented to Council on April 24, 2023.
Carried
Fire Services Department
A brief question and answer period ensued between Members of the Committee
and staff regarding:
• details regarding the budget for outside agency services;
• timelines for when Fire Hall 1 would be operational;
• whether the members of the public would be able to use the community
rooms located inside Fire Hall 1; and,
• the resources that would be needed to accommodate future growth in the
Pickering.
Moved by Councillor Pickles
That the 2023 Current Budget for the Fire Services Department be approved and
presented to Council on April 24, 2023.
Carried
Human Resources Department
Moved by Councillor Pickles
That the 2023 Current Budget for the Human Resources Department be approved
and presented to Council on April 24, 2023.
Carried
Library
A question and answer period ensued between Members of the Committee and
staff regarding:
• update on the Seaton community programs;
• whether the libraries would have front facing staff; and,
• whether there were funds in the budget to provide for upgrades to the
George Ashe Community Centre Youth Room.
Moved by Councillor Pickles
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
That the 2023 Current Budget for the Library be approved and presented to
Council on April 24, 2023.
Carried
General Government -Revenue
A brief question and answer ensued regarding the reasoning for the loss of POA
revenues.
Moved by Councillor Cook
That the 2023 Current Budget for General Government -Revenue be approved
and presented to Council on April 24, 2023.
Carried
General Government -Expenditure Excluding Budgets for Mayor,
Councillors and Grants to Organizations
Moved by Councillor Cook
That the 2023 Current Budget for General Government -Expenditure Excluding
budgets for Mayor, Councillors and Grants to Organizations be approved and
presented to Council on April 24, 2023.
Carried
Mayor Ashe
Moved by Councillor Cook
That the 2023 Current Budget for Mayor Ashe be approved and presented to
Council on April 24, 2023.
Carried
Councillor Brenner
Moved by Councillor Cook
That the 2023 Current Budget for Councillor Brenner be approved and presented
to Council on April 24, 2023.
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
Carried
Councillor Cook
Moved by Councillor Cook
That the 2023 Current Budget for Councillor Cook be approved and presented to
Council on April 24, 2023.
Carried
Councillor Pickles
Moved by Councillor Cook
That the 2023 Current Budget for Councillor Pickles be approved and presented to
Council on April 24, 2023.
Carried
Councillor Robinson
Moved by Councillor Cook
That the 2023 Current Budget for Councillor Robinson be approved and presented
to Council on April 24, 2023.
Carried
Councillor Nagy
Moved by Councillor Cook
That the 2023 Current Budget for Councillor Nagy be approved and presented to
Council on April 24, 2023.
Carried
Councillor Butt
Moved by Councillor Cook
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
That the 2023 Current Budget for Councillor Butt be approved and presented to
Council on April 24, 2023.
Carried
Council Support
Moved by Councillor Cook
That the 2023 Current Budget for Council Support be approved and presented to
Council on April 24, 2023.
Carried
Grants to Organizations
A brief question and answer period ensued between Members of the Committee
and staff regarding the ability to provide accommodations to the Canadian
Caribbean Cultural Association who had missed the deadline to submit their grant
application.
Moved by Councillor Pickles
That the 2023 Current Budget for Grants to Organizations, be approved and
presented to Council on April 24, 2023 save and except items related to the PARA
Marine Search & Rescue grant and the Royal Canadian Legion Branch 606.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote
on the following item.
Moved by Councillor Pickles
That the 2023 Current Budget items related to the PARA Marine Search & Rescue
grant be approved and presented to Council on April 24, 2023.
Carried
Having previously declared a conflict of interest, Councillor Cook did not vote on
the following item.
Moved by Councillor Pickles
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
That the 2023 Current Budget items related to the Royal Canadian Legion Branch
606 grants be approved and presented to Council on April 24, 2023.
Carried
Moved by Councillor Pickles
That Council approve a grant in the amount of $336.00 to the Claremont Lions
Club to be added to the 2023 Current Budget in General Government account
503040 and funded from contingency for the purpose of covering the cost of the
event permit for the June 10th Community Fair
Carried
Moved by Councillor Pickles
That Council approve a grant in the amount of $1,000.00 to Orchard Villa families
to be added to the 2023 Current Budget in General Government account 503040
and funded from contingency for the purpose of covering the cost of a plaque to
commemorate family members to be installed on a community bench or other
appropriate location as part of the Reflections Garden in Esplanade Park.
Carried
6. Other Business
6.1 Councillor Robinson stated that there was a need for work to be undertaken to
reduce City expenditures and that she would be pursuing operational reviews to
find greater savings and to reduce government overhead and economic risks to
residents.
6.2 Councillor Butt raised the concerns expressed by a delegate regarding the lack of
spacing for the City's swimming programs. Sarah Douglas-Murray, Director,
Community Services, advised that the shortage of programs was due to a
shortage in qualified swim instructors due to the COVID-19 pandemic and that
steps were being undertaken to address the shortage.
6.3 Councillor Brenner gave Notice of a Motion that he would be bringing forward
regarding discussions with the Toronto and Region Conservation Authority
(TRCA) pertaining to the ability for the City to assume management of the
Petticoat Creek Conservation Park in some capacity.
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7. Adjournment
Moved by Councillor Nagy
Seconded by Councillor Cook
That the meeting be adjourned.
The meeting adjourned at 2:49 p.m.
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Executive Committee
Budget Meeting Minutes
April 13, 2023
Hybrid Electronic Meeting -9:00 am
Chair: Mayor Ashe
Carried
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Report to Council
Report Number: FIN 09-23
Date: April 24, 2023
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2023 Current & Capital Budget
-File: A-2000-001
Recommendation:
1. That Report FIN 09-23 regarding the 2023 Current & Capital Budget be received;
2. That the following budget recommendations be approved;
(a) That the 2023 Current Budget expenditure for personnel costs, consisting of
salaries and wages (Account 501000), overtime (Account 501010) and employee
benefits (Account 501020), excluding Cost Centres 10205 and 10430, in the total
amount of $72,086,268 be approved;
i) That the 2023 Current Budget for Cost Centre 10205 (Programs) expenditure
for personnel costs, consisting of salaries and wages (Account 501000),
overtime (Account 501010) and employee benefits (Account 501020) in the
total amount of $2,234,833 be approved; and
(ii) That the 2023 Current Budget for Cost Centre 10430 (Animal Services)
expenditure for personnel costs, consisting of salaries and wages (Account
501000), overtime (Account 501010) and employee benefits (Account 501020)
in the total amount of $594,099 be approved;
b) That the 2023 General Government Budget for grant expenditures, excluding the
Community Grants to PARA Marine Search & Rescue and Royal Canadian Legion
Branch #606, in the total amount of $348,082 be approved;
c) That the 2023 Community Grant to PARA Marine Search & Rescue in the total
amount of $7,877 be approved;
d) That the 2023 Community Grants to Royal Canadian Legion Branch #606 in the
total amount of $14,000 be approved;
e) That the 2023 Gross Current Budget expenditures for City purposes in the amount
of $62,794,821 (excluding personnel costs and grant expenditures) less estimated
current revenues of $70,392,404 (City revenues of $51,981,404 plus $16,000,000
for estimated casino gaming revenue, $1,911,000 for assessment growth plus
supplementary taxes of $500,000) and net transfer from the Rate Stabilization
Reserve of $1,500,000 for City operations be approved;
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 2
f) That the $16,000,000 in estimated casino gaming revenues be transferred to the
established Casino Reserve (8037);
g) That the Capital from Current expenditure in the amount of $668,000 funded from
property taxes be approved;
h) That the Casino Reserve (8037) fund the expected Elexicon dividend decrease of
$1,452,744;
i) That the estimated Bill 23 DC funding shortfall of $3,500,000 be funded from the
Casino Reserve (8037), if required;
j) That the total final City levy under paragraphs 2. a), b), c), d), f), g), h) and i)
above, plus an additional $760,000 for Asset Management Investment, for a total
final levy of $82,162,832 being an increase of approximately 7.99 percent over the
2022 Budget, be approved;
3. That the 2023 Capital Budget for the City of Pickering with a Gross Expenditure of
$58,899,668 be adopted as presented:
a) That the following capital financing sources be approved as presented in the
2023 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
Replacement Capital Reserve (8001)
Rate Stabilization Reserve (8007)
City Share DC Projects Reserve (8008)
Don Beer Arena Reserve (8012)
PRC Core Reserve (8013)
Vehicle Replacement Reserve (8016)
Sustainable Initiatives Reserve (8024)
Facilities Reserve (8026)
Fence Reserve (8028)
Minor Buildings Reserve (8029)
Tennis Reserve (8031)
Major Equipment Reserve (8032)
Library Building Reserve (8036)
Casino Reserve (8037)
Cherrywood Reserve (TBD)
Transfers from Reserve Funds:
3 rd Party Obligatory Reserve Fund (8200)
Parkland Reserve Fund (8501)
CCBB (previously FGT) Reserve Fund (8502)
CBC Obligatory Reserve Fund (8505)
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$668,000
419,000
5,317,000
2,751,800
120,000
60,000
1,727,700
119,000
160,000
200,000
290,000
588,500
2,360,000
110,000
4,533,700
45,000
$200,000
718,000
6,664,000
489,026
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Development Charge Reserve Funds (8600)
Community Facilities Reserve Fund (8700)
Capital Works Reserve Fund (8701)
Operations Centre Reserve Fund (8705)
Stormwater Mgmt. Reserve Fund (8707)
Seaton FIA Reserve Fund (8710)
Other:
Internal Loan - 5 year
Debt -10 year
Debt -15 year
Debt -20 year
DC Debt - 5 year
Donations
Federal Grants
Provincial Grants
Proceeds from Sale of Land
Total
April 24, 2023
Page 3
8,211,364
366,000
187,000
3,231,800
1,400,000
(194,046)
$850,000
526,700
2,000,000
(3,024,376)
1,235,000
27,500
12,542,000
500,000
3,500,000
$58.899.668
b) That total external debt financed by property taxes and development charges of
$3,761,700 for the projects identified in the 2023 Capital Budget, and as indicated
in this report, in the amount of $1,235,000 for a period not to exceed 5 years,
$526,700 for a period not to exceed 10 years, $2,000,000 for a period not to
exceed 15 years be approved;
c) That the internal loans in the amount of $850,000 be undertaken at the discretion
of the Director, Finance & Treasurer;
d) That projects identified in the 2023 Capital Budget as being financed through the
issuance of debt be subject to additional, specific approval of the expenditure and
the financing by Council;
e) That any debt repayment, interest or financing provisions contained in the annual
Current Operating Budget not used in the current year's payments requirements
may, at the discretion of the Director, Finance & Treasurer, be used to apply
towards additional principal repayment, outstanding loans, debt charges or to
reduce debt or internal loans not issued or transfer funds to the balloon payment
reserve;
f) That all Capital expenditures or portions thereof approved in the 2023 Capital
Budget to be financed through the issuance of debt may, at the discretion of the
Director, Finance & Treasurer, be financed through internal loans, current or
capital funds or a combination thereof;
g) That the Director, Finance & Treasurer be authorized to make draws from
Reserve and Reserve Funds for projects included in the approved Capital Budget
up to the amount approved; and
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page4
h) That the Director, Finance & Treasurer be authorized at his discretion to apply
any excess funds obtained through the issuance of debentures as provided for
under Section 413 of the Municipal Act, 2001 as amended;
4. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 be allocated in the following manner: the first $70,000 be allocated to
the Elected Officials Life Insurance Reserve (8034) and the remaining surplus be
allocated in the following ratio: 25 percent to the Rate Stabilization Reserve
(8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art
Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008);
b) Any surplus funds from the Emergency Operational Capital Needs Account
(11100.503510) to the Facilities Reserve (8026); and
c) The revenue from the sale of used vehicles recorded in account (11100.406600)
to the Vehicle Replacement Reserve (8016);
5. That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary, to ensure that the plan accommodates any
reallocation of 2023 current operating expenditures and revenues as required while
maintaining the approved levy or to accommodate any labour relations settlements
which also includes adjusting the Personnel related accounts and that the HCA amount
under the proposed ADM 190 be applied to the Chief Administrative Officer and
Directors and that any revenue shortfall as a result of a provincial tax policy change be
adjusted through the 2023 final tax rates;
6. That the Director, Finance & Treasurer be authorized to use any under expenditures
from projects funded from Reserves or Reserve Funds to fund over expenditures for
approved projects funded from the same source(s) and any unfinanced capital be
funded from a transfer from reserves or reserve funds;
7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property
Tax Write-offs account (11100.503000) that exceed the budget provision due to
assessment appeals that translates into a deficit position for the corporation and this
shortfall be funded from a transfer from the Assessment Appeal Reserve (8002) and if
this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve
(8007) and that any shortfall from Payment-in-Lieu Education Share revenue estimates
be funded from a transfer from the Rate Stabilization Reserve (8007);
8. That the Director, Finance & Treasurer be authorized at his discretion to close any
current and completed prior year's capital expenditure accounts and to first apply any
excess funding from property taxes to any over expenditure in other accounts and to
secondly transfer any remaining excess funding back to the original sources of funds;
20
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 5
9. That the Director, Finance & Treasurer be authorized to adjust the per kilometer travel
expense reimbursement rate (last increased in 2022) with an effective date of May 1,
2023, from 0.61 cents per kilometre to 0.65 cents per kilometre for the first 5,000
kilometres and from 0.55 cents per kilometre to 0.59 cents per kilometre for travel
beyond 5,000 kilometres;
10. That the Director, Finance & Treasurer be authorized to apply for all grant applications
based on the 2023 Capital & Current Budget and prior year's capital projects that have
not started and that Council endorse all future applications that meet senior government
grant criteria and that staff report back to Council at the next possible meeting regarding
which grants staff have applied to;
11. That the Director, Finance & Treasurer be authorized at his discretion to close any
capital or consulting account expenditure and corresponding revenue source that is over
three years from the original purchase order date of issuance;
12. That the Director, Finance & Treasurer be authorized at his discretion to refinance any
capital expenditures that failed to meet the Canada Community Benefit Fund (previously
called the Federal Gas Tax) reporting criteria from other sources including transfers of
funds from reserves and reserve funds;
13. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in the
Current or Capital Budgets;
b) Sign leases.or rental agreements (including summer rentals) on the City's behalf
for the provision of vehicles or equipment required for temporary use during
periods of equipment breakdown or repair or during periods of increased need
(e.g. inclement weather);
c) Restate the 2023 Current Operating and Capital Budgets to reflect: (i) any
Council changes made at the April 24 Council meeting; (ii) any reorganization or
personnel account changes (salary, benefits and overtime), (iii) reclassifications
that result from salary increases or negotiated labour settlements; and
d) To process budget transfers during the fiscal year which do not change the
overall approved property tax levy;
14. That Council waive the Purchasing Policy where the estimated vehicle repair cost is
below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in
2023, however, a purchase order is still required;
15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the
Winter Control Reserve to fund any Current Budget deficit as a result of higher than
budget winter control costs;
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 6
16. That Council approve the continuing engagement of the firm Watson & Associates
Economists Ltd. to be used for fiscal impact studies and related works regarding City
Centre project, Seaton, Cherrywood, Bill 23 and 109, and any other DC or CBC related
matters;
17. That Council approve the continuing engagement of the following firms: Nixon Poole
Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any
studies related to the reassessment or other property tax issues and to protect the
property tax base by defending assessment appeals through proactive assessment
base management;
18. That the Director, Finance & Treasurer be authorized to review the City's Reserve and
Reserve Funds from the perspective of maximizing financial efficiency and flexibility
related to the next term as it pertains to the funding of capital projects and that the
Director, Finance & Treasurer be authorized to transfer funds, close reserves and
reserve funds and or rename reserves and reserve funds;
19. That the Director, Finance & Treasurer be authorized to transfer an amount up to
$189,975 from the Casino Reserve to fund the net cost of the newly formed New Capital
Facilities Team Cost Centre;
20. That Council authorize the establishment of the Cherrywood Reserve and that all
planning and development fees related to this development be transferred to this
reserve to allow for the use of Cherrywood Development application fees received to
offset the costs incurred for this development;
21. That the Director, Finance & Treasurer be authorized to transfer an amount up to
$315,760 from the Casino Reserve to establish the new Cherrywood Development
Reserve, and that such funds will be returned to the Casino Reserve in any future year
in which the revenues from the Cherrywood development activity exceed the cost of
processing the development approvals;
22. That Council authorize the establishment of the Municipal Accommodation Tax (MAT)
Reserve and that revenues collected from MAT (subject to Council's approval of the tax)
be transferred to this reserve and that the City's share of the reserve be used to fund
tourism capital infrastructure;
23. That Council authorize the establishment of the Parks Infrastructure Replacement
Reserve and the funds from this reserve be used to replace parks infrastructure such as
playground equipment, baseball diamonds and outfield fencing, and park upgrades;
24. That the Director, Finance & Treasurer be authorized to allocate the $760,000 in
additional funding from the 2023 levy for asset management investment as follows: 1/3
to the newly established Parks Infrastructure Replacement Reserve; 1/3 to the Roads
and Bridges Reserve Fund (8706); and 1/3 to the Facilities Reserve (8026);
22
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 7
25. That Council approve the annual transfer of funds from the WSIB Reserve when its
year-end balance is greater than $4.0 million, and that these excess funds be
transferred to the WSIB Excess Indemnity Reserve Fund (8702);
26. That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
27. That the Director, Finance & Treasurer be authorized at his discretion to transfer any
green energy rebates and revenue associated with the Claremont solar roof rental
project account (10325.404500.9480) and other incentives and rebates account
(10325.406551) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
a) That the grant application deadline date for the 2024 Community Grant Program
be October 27, 2023 to give community groups sufficient time to complete their
applications; and
b) That any organization's application shall be deemed as ineligible if the grant
request is to fund any activities or expenses that is for the direct or indirect
support of or opposition to, any political party or candidate for public office;
29. That Council add the following asphalt resurfacing projects to the 2023 Capital Budget
in the total amount of $745,000 to be funded from the Canada Community Benefit
Reserve Fund (previously called the Federal Gas Tax);
Street
Gwendolyn Street Asphalt Resurfacing -Rouge Valley Drive
to Fawndale Road
Petunia Place Asphalt Resurfacing -Gwendolyn Street to
North Terminus
Flaconcrest Drive Asphalt Resurfacing -Dunbarton Road
Rambleberry Avenue
Fuschia Lane Asphalt Resurfacing -Grenoble Boulevard to
Modlin Road
Total
Project Budget
$270,000
105,000
255,000
115,000
$745,000
30. That Council approve the 2023 Low Income Seniors & Persons with Disabilities grant
amount to be increased from $525 to $535 per household;
31. That Council direct the Treasurer to submit future years' budgets for the remainder of
the term with the priority focus on the health and safety of Pickering residents and staff
through asset management investments;
32. That Council approve Attachment 3, Council Compensation Policy with an effective date
of January 1, 2023;
23
Report FIN 09-23
Subject: 2023 Current & Capital Budget
-April 24, 2023
Page 8
33. That Council approve the international travel by the Division Head, Information
Technology and Supervisor, Network Support to attend the 2023 Dell World conference
in Las Vegas and that the travel costs not exceed $1,100 per person;
34. That the attached draft By-law to amend By-law No. 6191/03 to reduce the Basic Tennis
(Resident) Family annual membership fee from $1,385 (plus HST) to $1,149 (plus HST)
in Schedule I of the Summary of Fees and Charges 2023 be enacted;
35. That Council approve an increase in the Information Technology Division budget
(10405) in the amount of $37,000 to reflect the building related costs associated with
their occupancy of the former Fire Hall Administration building and these costs be
funded by a corresponding reduction in the General government contingency account
(503500) in the same amount and that the Treasurer be authorized to allocate the
building related costs to the appropriate expense accounts;
36. That Council approve that $50,000 be added to the General Government Consulting
account (502230) to undertake a business case analysis regarding either the acquisition
or the establishment of a management agreement with TRCA for the Petticoat Creek
Conservation Park and that this cost be funded from the Rate Stabilization Reserve
(8007);
37. That Council approve the hiring of Watson & Associates Economists Ltd., for the
amount of $50,000, to undertake the consulting work required to inform the City's
approach to future infrastructure needs (Cherrywood), with the goal that "Growth Should
Be Pay for Growth";
38. That Council approve a grant to the Pickering Canadian Caribbean Cultural Association
for a "Seniors Tea Party" and that $1,500 be provided for event costs such as food,
entertainment and promotion and $1,710 be provided to cover rent and associated
rental fees and these costs be funded from the General Government Grants to
Organizations -Contingency Account;
39. That the Director, Finance & Treasurer be authorized to fund from the contingency
account (503500), additional personnel costs of staff from the Engineering Services and
Corporate Services Department associated with recruitment, if required;
40. That Council authorize project C10325.2201 for EV charging stations at Chestnut Hill
Development Recreation Complex, as included in the 2022 Capital Budget, be
increased from $80,000 to $155,000 and that a $70,000 grant (from ZEVIP) be applied,
resulting in a City Net cost of $85,000 that is $5,000 higher than the 2022 budgeted
amount and that the additional $5,000 be funded from a transfer from the Rate
Stabilization Reserve;
24
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 9
41. That the Chief Administrative Officer be authorized to change the dedicated
Cherrywood Development Team staffing model, as proposed in the 2023 current budget
to a hybrid approach involving external consulting services and in-house City staffing to
meet project timelines and that the consulting costs be funded from the unspent
personnel expenditures.
42. That Council approve the cancellation of the following previously approved Capital
projects:
a) C10250.2204 -Enclosed Trailer -New -$32,000;
b) C10320.2132 -$230,000 -Village Green Seaton P-105;
c) C10320.2133 -$120,000 -Village Green Seaton P-106;
d) C10320.2138 -$440,000 -Neighbourhood Park Seaton P-107;
e) C10320.2219 -$637,900 -Neighbourhood Park Seaton P-109;
f) C10320.2227 -$289,900 -Village Green Seaton P-108;
g) C10320.2228 -$266,700 -Village Green Seaton P-110;
h) C10320.2229 -$197,200 -Village Green Seaton P-111; and
43. That the appropriate City of Pickering officials be authorized take the necessary actions
as indicated in this report.
Executive Summary: This report contains a summary of the 2023 Current and Capital
Budgets and a discussion of the recommendations. Staff have worked hard to ensure that the
2023 Budget is respectful of each dollar contributed by taxpayers, reinvesting those revenues
back into our infrastructure and the many services the City provides to our residents. The big
differences between municipal government and federal and provincial governments are the
number of revenue streams that fund their budgets and the impact on residents. Municipal
governments have limited revenue, consisting primarily of property taxes and service fees,
such as for recreation, by-law and planning. The 2023 Budget strikes a balance between
providing the level and types of services that residents expect and ensuring affordability for all
residents.
The 2023 Budget reflects the dual priorities facing the City: preparing the City for a period of
rapid growth and the need for ongoing infrastructure renewal. This budget positions the City to
meet these challenges by investing in additional staffing and strengthening ongoing capital
investments. The budget also introduces a number of service level enhancements to better
meet the needs of residents including:
• Expansion of the senior's snow removal program from 500 to 750 registrants
• Increase in seniors property tax grant from $525 to $535
• Expanded Automated Speed Enforcement program
• New events at Millennium Square
• Staff to support a new Office of Affordability
• Funding for the implementation of the digital strategy to include website redevelopment and
customized client portals
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 10
• Major 2023 Capital Projects: construction of the Pickering Heritage & Community Centre
($40 million total budget), new pickleball and futsal courts at the Pickering Soccer Centre
. ($902,000), Walnut Lane extension ($2.0 million) and various asphalt resurfacing,
reconstruction and culvert replacement projects ($4.6 million)
• Funding for the development of a new Corporate Strategic Plan as well as updates to the
Parks & Recreation, Fire and Library Master Plans
• An increase of five positions for front line firefighting staff (Seaton)
Financial Implications: The 2023 Current and Capital Budgets, if adopted as amended, will
result in a property tax levy increase of 7.99 percent (City Share Only) over last year which
translates into a 2.44 percent increase in the City's share of the total property tax bill.
This increase, when combined with the Region and the School Boards increase, results in an
average increase of 5.31 percent on the total property tax bill.
Discussion: The Recommendations put forth are those necessary to adopt and provide
authority and direction for the 2023 Current and Capital Budgets for the City of Pickering.
Explanation of Key Recommendations
Bill 23 -More Homes Built Faster Act -Recommendation 2 i)
In late 2022, the Province passed Bill 23, the More Homes built Faster Act. The intent of this
legislation is to make housing more affordable and building 1.5 million new homes by 2031.
The legislation introduces phasing of Development Charge rates (fees) and new exemptions
for affordable and attainable housing. The Provincial legislative changes reduce the DC fees
charged to the developer with the cost being transferred to existing homeowners and
businesses. It should be noted that the legislation is silent on the requirement for the developer
to share the lower DC fees with the new home buyer. The result of the DC fee reduction
translates into less dollars being available to fund the DC growth related capital projects. The
firm of Watson & Associates strongly advised the City to start funding its Bill 23 costs this year.
The cost to the City is mainly due to the reduction in DC fees. Therefore, the City has to make-
up the shortfall in fees due to Bill 23 so that the funding is available when the DC capital
project is started.
The City only has a few options as it relates to the funding of the DC fee reduction. One option
that is not recommended, is that the City consider increasing property taxes to fund the DC fee
reduction. If Council adopted this option, the budget levy would have increased from 7.99
percent to 12.59 percent which is not acceptable or palatable. The second option is to reduce
City service levels to generate the property tax savings to fund the DC fee shortfall. An
example of a service level reduction is to change the snow clearing standard from 2 cm to 5
cm. While recognizing that this option would save money (labour, fuel, materials such as sand
and salt), the disadvantage of this option is the increased risk of automobile accidents and
possible injuries (slip and falls) by residents. This option is also not recommended by City staff.
The only remaining option available to the City is to fund the Bill 23 costs from the casino
26
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 11
reserve. The estimated DC fee reduction over four years is $14.0 million and this equates to an
average annual cost of $3.5 million. However, this fee cost does not include the DC fee
payment holiday associated with affordable and attainable homes. These costs would have to
be added to the $14.0 million estimated loss. Staff intend to update Council in September
2023, regarding the DC fee costs as of June 30 th and the 2023 full year costs through the 2024
budget process. The Province has made statements that they would make the municipality
"whole" for any financial impact related to Bill 23 and therefore, the funding of this cost from the
casino reserve will only proceed if the Province fails to meet its commitment.
Asset Management Investment of $760,000 -Recommendation 2 j)
Every year, the City has been increasing its funding of reserves and reserve funds to ensure
that it has the dollars available or required to purchase the replacement of the critical and core
assets. For 2023, the Draft Budget as submitted to Council includes additional funding of
$200,000 for the roads and bridges reserve fund and a new recommended 1 percent Asset
Management levy of $760,000.
Council Authority to Apply for All Possible Grants (Current & Capital) -
Recommendation 10
There are basically two types of grants: regular and unpredictable grant opportunities. Every
year, City staff apply for numerous operating grants such as "Cultural Tourism Strategy" and
"Community Museum Operating Grant". These grants help fund, to some degree, the operating
costs related to their respective current budgets. The unpredictability of the grant proGess
usually applies to capital grants.
Historically, both senior levels of government (Federal & Provincial) announce capital grant
funding opportunities usually through their budget day announcements, and the information
included in the "Budget Background Papers" is usually sparse regarding project criteria and
application timelines. After a budget day announcement, you could be waiting several weeks
and or months before the formal application process is initiated by the senior government level.
Recommendation 10 is seeking Council authority and approval to submit a grant application,
where a senior level of government has announced a grant opportunity with a short term
application deadline or due to a summer recess, thereby making the scheduling of a Council
meeting to seek Council's endorsement of the project a significant challenge. Included in the
recommendation is the direction that staff report back to Council at the next available Council
meeting regarding the capital and/or current grant(s) that was applied for.
Municipal Accommodation Tax Reserve -Recommendation 22
At the March 27th Council meeting, Council approved Report CAO 06-23 (Resolution #124/23)
that approved in principle the inclusion of the Municipal Accommodation Tax revenues to the
2023 Budget. At this time, $300,000 in revenues is an estimate. There is still additional
administrative work required before the program can be implemented such as Durham Region
Council has to approve the establishment of a Municipal Service Corporation.
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 12
Priority Focus of Future Term Budgets are Health Safety of Residents & City Staff
through Asset Management Investments -Recommendation 31
Every year there are cost pressures as it pertains to the development of the annual City
budget. These cost pressures have to be measured against the ability to raise property taxes
and affordability. This recommendation, will focus staff's efforts on developing future years'
budgets on critical City infrastructure investments so that these assets are in a "good state of
repair and or operations" to maintain the safety of our residents and staff. One of the
byproducts of this recommendation will be asking Council to at least consider and approve a
minimum one percent special levy for asset management for the next three years.
Permission to Attend International Conference for Two Staff -Recommendation 33
The Finance Control Policy requires Council approval for all out of country conferences and
this policy applies to all City and Library staff. Dell Canada has invited two Pickering staff from
the Information Technology (IT) section to attend the 2023 Dell World conference in Las
Vegas. Dell Canada will cover the expenses at the conference and have asked these two IT
staff to speak on an expert panel on cybersecurity and hyper converged infrastructure. In
addition, these two IT staff will also be available to attend the various leading edge technology
training sessions.
Consulting engagement for the possible acquisition or development of a management
agreement regarding the Petticoat Creek Conservation Park -Recommendation 36
Consulting resources are required to undertake a "Business Case" analysis for Petticoat Creek
Conservation Park that would address the following issues: acquisition, appraisal/valuation,
financing strategy that includes consideration of the City's ARL, financial operating impacts
including asset replacement strategy and/or Management Agreement of Petticoat Creek
Conservation Park. The goal of this project is to report back to Council by 03 2023.
2023 Current Budget
At the April 13, 2023 Executive (Budget) Committee meeting, Council was presented with a
proposed budget levy increase of 7.99 percent, which was accepted by the Executive
Committee. Based on an average assessment of $612,000, the 7.99 percent increase will
result in an average increase of approximately $164.25 per year or $3.16 per week for the
average single detached dwelling in Pickering. Unlike goods purchased by consumers where
there is a tangible product that is received each time there is a transaction, many City services
provided to residents (such as park or road maintenance) are not paid for as the services are
used or received. For this reason, residents may not be aware of the costs associated with the
vast array of services offered by the City.
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Report FIN 09-23
Subject: 2023 Current & Capital Budget
2023 Budget -Major Assumptions
The major budget assumptions are as presented below:
• There are no financial implications associated with COVID for 2023;
April 24, 2023
Page 13
• The City will continue to operate in the current higher interest rate environment; and,
• The City will have to either rent or purchase/renovate commercial industrial office space
to accommodate additional staffing.
Tax Increase Summary
The 7.99 percent City share tax increase translates into an increase of 2.44 percent on the
total residential tax bill. The 7.99 percent levy increase reflects the unusually high level of
inflation experienced over the past 12 months and the resources required to continue to deliver
the high level of service our residents and businesses expect. Adding the Region's 2.87
percent tax increase and Pickering's 2.44 percent and the School Board's estimated O percent
increase, the total increase for the average residential ratepayer will be approximately 5.31
percent on the total property tax bill.
The 2023 draft budget proposes an increase of 7.99 percent on the City Share component of
the property tax bill. However, this increase should not be viewed in isolation, instead, it should
be considered in the context of the inflation environment over the last three years. Table One
provides a comparison of the City's budget levy increases from 2021 to 2023.
Table One
Comparison of Inflation to Budget Levy Increases from (2021 to 2023)
Inflation
Less: City Budget Levy Increases
Inflation Increase Over Budget Levy
2021
(%)
3.50
1.45
2022
(%)
6.80
1.79
2023
(%)
3.60
7.99
3 Year Period
(%)
14.52
11.52
3.00
(The inflation rate presented above is from the Province's 2023 Budget, page 105).
As the above table indicates, over the last three years, and on an aggregate basis, during a
period of above average inflation increases, the City has been able to provide budgetary levy
changes below the rate of inflation. For the first two years, the City absorbed the impact of
higher inflation. However, there is only a fixed capacity to absorb higher inflationary costs while
maintaining the current level of service. In its simplest terms, over the last three years, the rate
inflation exceeded the City levies on an aggregate basis.
Every May, taxation staff either mail or email approximately 32,000 property tax bills. (To
reduce postage costs, staff always promote e billing). Our experience tells us that, for a large
majority of Pickering residents, they still view the property tax bill as one component and not
three separate entities. As shown below, the overall increase is 5.31 percent on the total tax
bill, which is around the current inflation rate.
29
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Table Two
April 24, 2023
Page 14
Impact of Budget Levy Increases on Residential Property Taxes
City Region Education Total
(%) (%) (%) (%)
Estimated 2023 Levy 7.99 5.20 0.00
Increases
Percentage Allocation 30.57 55.27 14.37
Increases on Total Tax Bill 2.44 2.87 0.00 5.31
The table below provides a summary of the financial impacts of the proposed 2023 budget levy
increase based on various residential property assessment values.
Table Three
Financial Impact of Budget Increase Over 2022
City Share Property Taxes Only
Residential Assessment $100,000 $530,000
Increase (Over 2022) $26.84 $142.25
Increase on a Monthly Basis $2.24 $11.85
$612,000
$164.25
$13.69
Members of Council may recall that the current assessment system is based on a theoretical
market valuation date of January 1, 2016 and therefore, the above assessment values are
representative of that time period.
Use of Casino Reserve
A breakdown of the planned use of the Casino funding for the 2023 budget is presented
below. The expenditure strategy is based on the principle that you collect the funds in year
one and you spend the funds in year two.
30
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Table Four
Use of Casino Reserve
Application of Casino Funds
Current Budget:
Seniors Snow Program
Cherrywood Development Team
Capital Facilities Team
General Government
Communities Grants
City Centre Phase 2
Budget Front Page
Elexicon Dividend Shortfall
Bill 23 DC Fee Reduction
Capital Budget
Total 2023 Commitments
$388,700
315,760
189,975
$263,227
490,000
$1,452,744
3,500,000
April 24, 2023
Page 15
$894,435
753,227
4,952,744
4,533,700
$11.134, 106
The funding of capital projects through the casino reserve results in a reduction of debt
financing that translates into future lower property taxes.
Good News! -There Appears to be No reassessment Planned for 2023
In 1998, the Province of Ontario introduced the new Ontario Fair Assessment System (OFAS).
The purpose of this new assessment system was to eliminate the historical inconsistent
measure of property values across the Province and to enhance the level of fairness and
equity into the assessment and property tax system. The new assessment system uses a
Province-wide valuation date to establish the theoretical value of each property (structure/land)
based on the principle that the value of the property is determined between a willing buyer and
seller from an arm's length transaction perspective.
Last year (2022) was the fifth year of the Province's four-year reassessment cycle. The current
value assessment is based on a valuation date of January 1, 2016. Assessment-related
increases are phased-in over four years, and assessment-related decreases are implemented
immediately. The City does not receive any additional revenue as a result of reassessment.
The corresponding property tax rates are adjusted for the increase in reassessment values to
create an overall property tax neutral position on a total property class basis. Inevitably, when
there is an overall change in assessment values, there is shifting of the property tax burden
among property classes, and as well among individual property owners within each property
class.
On the front page, on the bottom left corner, of the Final Residential Property Tax Bill is a
schedule entitled "Explanation of Tax changes from 2022 to 2023". This schedule includes a
line called Tax change due to Reassessment and this line should be zero for this year.
31
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 16
Historically, the annual Provincial Budget has been the trigger for the announcement of the
next reassessment cycle. The most recent Provincial Budget was silent on the next
reassessment and therefore, it appears that there will not be a reassessment for 2024.
Risk Analysis
At its core, a municipal budget is a projection of inflow and outflows for the year. Due to the
timing of the budget preparation and approval, projections need to be made with less than
complete information. Additionally, these projections need to take into account future events
and circumstances, which are often out of the control of the municipality.
A. Property tax appeals are difficult to budget accurately as it is impossible to predict which
taxpayers will appeal assessments and the eventual outcome of these appeals. Large
dollar swings are not unusual in these matters and with the extended delay in provincial
property tax reassessments, there is a higher degree of risk to multi-year tax appeals. The
City currently has approximately $1.6 billion in outstanding appeals. Last year, in the 2022
budget, the City adopted a precautionary strategy and budgeted $255,000 to the
.assessment reserve to offset any potential losses associated with assessment appeals.
This same amount is budgeted in 2023.
B. Fuel related costs have been extremely volatile over the last few years and especially
during COVID. While average fuel increases decreased slightly during COVID years, they
have increased again for the 2023 budget. There remains a risk that the prices could
continue to increase as the economy continues to recover from the pandemic. For the
2022 budget, the fuel budget was increased by $250,000 and the 2023 budget includes an
additional increase of $138,500. Over the last two years, fuel costs have increased by a
total of $388,500.
C. General inflationary pressures continue to increase as the economy continues to improve.
Consumer prices in Canada have risen at their fastest rate in 40 years with an inflation rate
reaching 6.8 percent on an annual basis for 2022, its highest level since 1982.
2023 Challenges and Opportunities
Entering a Perfect Storm
The development of this year's budget was challenging. The complicating factor was Provincial
government legislation and more specifically: Bill 23, More Homes Built Faster Act, 2022 and
Bill 109, More Homes Faster Act, 2022. The City had to plan, accommodate and try to
calculate the financial impacts of Bill 23. For Bill 23, there is a budget provision of $3.5 million
in the 2023 Budget to fund an estimated DC fee reduction from the casino reserve. As
referenced in the Treasurer's presentation, the actual Bill 23 cost will be known on the last
working day of the year and Council will be provided an update of the actual cost. Staff intend
to update Council on the first six months cost of Bill 23 in late summer or early fall. Included in
the 2023 budget, are substantial investments in new positions (13) to accommodate the
challenging legislative timetable that is imposed by Bill 109.
32
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 17
Not by design, but it appears, that the City is potentially entering the perfect financial storm.
The City has to invest in the renewal of its existing capital infrastructure. The Chestnut Hill
Developments Recreation Complex is over 36 years old and is in need of significant
investments. The George Ashe Library & Community Centre is over 20 years old and requires
a major substantial investment relatively soon. Therefore, these major costs and others (such
as the City's roads infrastructure) have to be funded either by property taxes, upper
government grants or, to a lesser degree, possible user fees. While trying to address
infrastructure renewal financing challenges, the City is now facing the significant and/or major
costs associated with growth due to Seaton operating under the new DC legislation regime
that does not subscribe to the theory that "Growth Shall Pay for Growth".
Included in this year's budget are two corporate priorities that, perhaps, require additional
explanations. One is the creation of a dedicated Cherrywood Development Team. The budget
to fund this team is currently based on preliminary information from the developer concerning
its proposed application. It represents staff's best professional guesstimate on the staffing and
resources required to meet the current known timetable and of course will probably change a
few more times. Recommendation 41 will provide the CAO with the flexibility to apply the
appropriate mix of resources to address or meet project timelines. However, staff have a
responsibility to properly plan for this major cost and to identify the current estimated financial
risks and corresponding deficit to Council. It is clear, the current City fees will not cover its
estimated cost. To fill the financial hole, the casino reserve will lend funds to the Cherrywood
reserve. Any shortfall in revenues collected from the Cherrywood Landowners Group (CLG)
will be funded by the Cherrywood reserve. The purpose of this separate cost centre is to track
and capture all costs associated with this activity for the specific purpose of trying to recover
from the Cherrywood Landowner Group (CLG) a 100 percent of the costs. The cost recovery
equation is very simple as it relates to who pays -it is either the CLG or the Pickering
taxpayer. Staff's efforts will be to negotiate an agreement where CLG covers 100 percent of
these costs.
Second is the creation of a New Capital Facilities Team. The City's overall Capital Budget work
program is substantial when considering the draft 2023 Capital Budget, the 2024-2027 capital
forecast and the backlog of previously approved capital projects. To deliver these critical
projects, there is a need to hire additional staff dedicated primarily to the delivery of new
capital facilities. The City's existing staff compliment will be focused primarily on the municipal
infrastructural renewal projects. For this reason, the 2023 Current Budget, under the corporate
priorities section, includes a new cost centre entitled "New Capital Facilities Team" to provide
the "staffing muscle" to get things done. Delayed or deferred capital projects cost the City more
and frustrate our residents who expect the City to deliver on the level of service laid out in
council approved capital programs and master plans. The "Ask" of Council is to fund three new
positions and related personnel costs. With the additional staff resources, critical capital
facilities projects would move from the budget stage to the implementation/construction stage
so that Pickering residents can benefit and enjoy these important projects. This cost centre is
funded 100 percent from the casino reserve.
33
Report FIN 09-23
Subject: 2023 Current & Capital Budget
The Need for Additional Office Space
April 24, 2023
Page 18
During the last few months, key staff from Human Resources and Operations staff have
conducted a review of the available office space measured against the current and future
needs of the Corporation. The conclusion reached is that, when you consider the following
municipal locations such as City Hall, Operations Centre, Chestnut Hill Developments
Recreation Complex and leased office space at 1101 Kingston Road, these office spaces
exceed their capacity with staff growth related to the 2023 and future years' budgets. To
address this issue, the City has successfully implemented a hybrid "work from home" program
in recent years.
The current City Hall office space statistics are presented below:
Number of workstations 185
Current staffing level 210
Number of staff after budget approval 250
The above analysis supports the conclusion that there is an interim need for additional office
space to accommodate the growth for the next 5-8 years, until new municipal facilities are built
in Pickering.
As such, the 2023 budget includes additional funding for office space accommodations. In the
front page of the General Government expenditure section, there is approximately $280,000
budgeted for additional lease costs (estimated 6 months). The draft 2023 Capital Budget
includes the following: $1.1 million for leasehold improvements (page 31) and $720,000 (page
29) for furniture and equipment. The $1.1 million and $720,000 represents budget provisions,
and depending upon the location and lease terms, the entire amount may not be required.
Members of Council should be aware that the lease period being considered is for a period
that maybe up to ten years. In any long term lease proposal, there may be an opportunity, to
consider another path whereby the City would purchase and renovate space and at the end of
the lease period, the City would then have an asset to sell. However, in any purchase or lease
decision, other factors have to be considered such as public transportation, proximity to City
Hall and availability of parking for staff and visitors.
The costs reflected in the 2023 Budget are budget provisions that enable City staff to
investigate options for expanded office space in 2023 and present a recommended approach
to Council for consideration and approval, at the appropriate time. Accordingly, these budget
provisions will not be incurred without prior Council approval.
Asset Management
Maintaining public infrastructure in a state of good repair is a significant responsibility and cost
for municipalities. Critical investments in our assets at the right time help extend the life of the
assets and lower the overall cost of ownership while ensuring that the assets remain current
and safe for public use. These assets are used to provide residents, businesses, employees
34
Report FIN 09-23
Subject: 2023 Current & Capital Budget
April 24, 2023
Page 19
and visitors access to services including transportation, recreation, culture and economic
development and have a direct link on the quality of life for Pickering residents.
Every year, the City has been increasing its funding of reserves and reserve funds to ensure
that it has the dollars available or required to purchase the replacement of the critical and core
assets and avoid using debt. For 2023, the Draft Budget (as submitted to Council) includes a
minimum increase in funding for infrastructure replacement as the increase is allocated to the
roads and bridges reserve fund in the amount of $200,000. However, senior staff are strongly
recommending that Council approve a 1 percent special levy for asset management as
reflected in the proposed 2023 Draft Budget. If Council approves this increase, one-third of the
funding would be allocated to the following reserve or reserve funds: roads and bridges;
facilities; and, parks infrastructure replacement reserve. If Council approves the one percent
levy increase, these dollars would be applied to the 2024 Capital Budget.
The most cost effective funding source as it relates to infrastructure funding is to use
reserves/property taxes and to avoid or reduce debt financing. This approach avoids the added
cost of interest payments that are currently above average.
Elexicon Revenues 2023
Elexicon revenues consists of two components: interest income from promissory notes and
dividends. The City holds $25.069 million of Elexicon promissory notes that earn 4.13 percent.
The 2023 budgeted interest income for these promissory notes is $1,035,350.
The City owns 27.88 percent of Elexicon. In 2021, the City received $3,172,744 in dividends
from Elexicon. In 2022, this amount was reduced by $546,587 and staff received notification
from Elexicon that for 2023, this amount should be reduced by an additional $906,157. The
budgeted dividend revenue for 2023 is $1.72 million. The Elexicon dividend projection
information was provided by Elexicon staff.
2023 Tax Rates
In the April 24th agenda, Report FIN 11-23 is asking Council to approve the 2023 City property
tax rates. If Council approves the 2023 budget with no changes to the property tax levy, then
this report can be considered for Council approval. Any changes to the property tax funded
component of the 2023 budget, would require the report to be revised and re-submitted at the
earliest possible date.
2023 Capital Budget
This year the draft Capital Budget is $58.8 million. Major capital projects in 2023 include the
construction of the new Pickering Heritage & Community Centre ($40 million total budget), new
pickleball and futsal courts at the Pickering Soccer Centre ($902,000), Walnut Lane extension
($2 million) and various asphalt resurfacing, reconstruction and culvert replacement projects
($4.6 million).
35
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Debt Capacity and Annual Repayment Limit (ARL)
April 24, 2023
Page 20
Managing the debt capacity or dollar borrowing amount is important to the City due to the
financial limitations imposed by the Province through the Annual Repayment Limit or (ARL).
The Municipal Act regulation permits a maximum of 25 percent of net operating revenues to be
used to fund principal and interest charges for debt. A municipality can only exceed the 25
percent limit through prior approval from the Ontario Land Tribunal.
For Pickering, the net operating revenues consists of the following major items:
• property tax revenue
· • user fees & charges
• fines, penalties & interest on taxes
• license fees, permit fees & rents
• gaming & casino revenues
As stated above, every year the budget levy increases, the City's annual repayment limit
increases that in-turn results in a higher debt borrowing capacity or dollar amount. The City's
annual repayment limit for 2023, based on the prescribed calculation and using the City's 2021
Financial Information Return (FIR) was $20.9 million. The proposed 2023 budgeted annual
debt payments (interest and principal) is $5.5 million and therefore, the City had $15.4 million
in unused debt payment capacity before hitting the 25 percent wall.
Since last October, there have been several factors that may have a negative impact on the
City's debt capacity which are: inflation, interest rates, and supply chain challenges. It's no
secret that the day-to-day living expenses have increased over the last year. Ontario inflation
is running at 5.9 percent and these higher costs will probably be reflected in higher future
capital project costs for the City. The City's ARL is not directly linked to inflation. If future
year's debt financed capital projects have higher costs, the City has basically three options: it
can accept a higher ARL percentage or it has to defer or reduce the size of debt financed
capital projects.
Please find below a historical comparison of the City's annual debt cost (that includes principal
and interest) in relation to the ARL. The source of the data was the annual FIR, Schedule 81
for each respective year. The 2022 financial information is currently not available due to the
fact the City is still processing its 2022 closing adjustments. As the chart below indicates, the
City has been operating slightly below or around the 5 percent level of its debt limit and or debt
capacity.
36
Report FIN 09-23
Subject: 2023 Current & Capital Budget
The 2023 debt financed Capital Projects, are listed below.
April 24, 2023
Page 22
External Debt and Internal Financing of Capital Projects
City of Pickering
5, 10 and 15 Year Debt Financing
2023 Capital Budget
Capital Project Code Debt - 5 Years ($) Description
10700.2303 $500,000 Fire Services Portable Radio
Replacement
10700.2306 350,000 Fire Services Dispatch CAD
Replacement
Total Five-Year Debt $850,000
Capital Project Code DC Debt-5 Years($) Description
10305.2305 $175,000 Sidewalk Plow -New
10315.2303 420,000 4-Ton dump Truck with Plow -
New
10315.2306 110,000 1-Ton dump Truck
10315.2311 420,000 4-Ton dump Truck with Plow -
New
10315.2312 110,000 1-Ton dump Truck
Total Five-Year DC Debt $1,235,000
Capital Project Code Debt -10 Years($) Description
10700.2305 $526,700 Seaton Fire Station B Land
Purchase
Total Ten-Year Debt $526,700
Capital Project Code Debt -15 Years ($) Description
10700.2307 $2,000,000 Fire Pumper Rescue
Replacement
Total Fifteen-Year Debt $2,000,000
Total Debt Financed $4.611.700
Projects
Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an
essential component of prudent fiscal strategy. The use of debt promotes intergenerational
equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the
asset.
38
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Preliminary Draft 2024 Budget Position
The preliminary draft 2024 budget position is presented below.
2024 Preliminary Estimated Draft 2024 Budget
Expenditures:
Personnel Costs
Annualization of New Positions
Debt Payments
Other
Leasing Costs
Revenues:
User Fees
Assessment Growth
Other
Sub Total
Add:
Asset Management
Preliminary Total Estimate
%
1.90
2.10
1.20
0.30
0.20
-0.20
-2.10
-0.50
April 24, 2023
Page 23
%
5.70
-2.80
2.90
1.00
3.90
The total estimate represents the "floor" as a possible increase. It does not reflect any service
level changes that my result in a higher or lower percentage increase. In addition, there is no
funding provision included above for any legislated changes that would result in higher
operating costs. The above assumptions such as assessment growth are preliminary forecasts
and are dependent upon outside factors such as MPAC adding new growth to the property tax
base. It should be noted, that this preliminary draft position does not include above average
inflationary cost pressures.
Attachments:
1. By-law to Amend By-law 6191/03 to Confirm General Municipal Fees
2. Budget Presentation, April 13, 2023
3. Council Compensation Policy ADM 190
39
Report FIN 09-23
Subject: 2023 Current & Capital Budget
Prepared By:
Original Signed By:
James Halsall
Division Head, Finance
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
Approved/Endorsed By:
Original Signed By:
Stan Karwowski
Director, Finance & Treasurer
40
April 24, 2023
Page 24
Attachment #1 to FIN 09-23
The Corporation of the City of Pickering
By-law No. XXXX/23
Being a by-law to amend By-law No. 6191/03
to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191 /03,
as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law
6857 /08, By-law 6951 /09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law
7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law
7605/18; By-law 7679/19; By-law 77 40-20 and 7823/21; 7918/22 and 7983/23;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby amended to reduce
the Basic Tennis (Resident) Family Annual Membership fee from $1,385 (plus HST)
to $1,149 (plus HST).
By-law passed this 24th day of April 24, 2023.
Kevin Ashe, Mayor
Susan Cassel, City Clerk
41
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
City of Pickering
::::::::::::::::::i!/::l:::::::::::::::::::/t//:::::::::::::::::::~:0:2:~::Jppf <i>v;ij ::$.:µijg~f ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::;::::::::::
2022
Budget
City Revenues ($49,439,818)
Casino Gaming Revenues (8,000,000)
Supplementary Tax Revenues (500 ,000)
2023 Assessment Growth !!
Sub Total Lines (1 to 4) ($57,939,818)
City Expenditures $129,029,857
Transfer to Casino Reserve 8,000,000
Cap ital From Current 639,000
Sub Total (Lines 6 to 8) $137,668,857
Net City (Lines 5 Minus 9) $79,729,039
Covid-19 Recovery Fund ($1 ,598,618)
Increase
(Decrease}
($2,541,586)
(8,000 ,000)
0
(1,911,000)
($12,452 ,586)
$9,050,123
8,000,000
29,000
$17,079,123
4,626 ,537
$1,598,618
2023
Draft
Budget
($51 ,981,404)
-----..i 16,000,000)
(500 ,000)
(1,911,000)
($70,392,404)
138,079,980
16,000,000
668,000
$154,747,980
$84,355,576
-3 .34%
-10 .51%
0.00%
-2 .51%
-16.37%
11.89%
10.51%
0.04%
22.45%
6.08%
2.10%
Rate Stabilization Reserve (1,500,000) (1,500 ,000) 0.0 0%
Funding of Major Cost Pressure From Casino Reserve
Elexicon Dividend Decrease (546,587) (906,157) (1,452,744) -1.1 9%
Sub Total (Lines 11 to 14) (3 ,645,205) 692,461 (2,952,744) 0.91 %
Base Budget {L10 Plus 14) $76,083,834 $5,318 ,998.28 $81,402,832 6.9 9%
Add: Financial Impact of Provincial Legislation
Bill 23 -DC Funding Shortfall 3,500,000 3,500,000 4.60 %
Sub Total $8,818,998 $84,902,832 11.59%
Asset Management Investment 760,000 760,000 1.0 0%
Sub Total $9,578,998 $85 ,662 ,832 12.59%
Funding of Bill 23 Cost by Casino Reserve (3 ,500,000) (3,500,000) -4.6 0%
Recommended Budget $6,078,998 · $82, 162,832 7.99 %
I 2023 Property Tax Increase 2.44%
67
9/13/2023
City of Pickering
2023 Approved Current Budget
Reconciliation
Draft 2023 Current Budget as
Submitted to Executive Committee on
April 13, 2023
Executive Committee Changes:
Increase:
-Grant to Claremont Lions Club 11100.503050
-Grant to Orchard Villa Families 11100.503050
Decrease:
-Community Grants Contingency 11100.503040
Draft 2023 Current Budget after
Executive Committee Changes
Report to Council Budget Changes:
Increase:
-Building Maintenance costs, 10405.502340
Information Technology
-General Government Consulting for 11100.502230
Petticoat Creek business case
analysist
-Transfer from Rate Stabilization 11100.408007
Reserve for business case
-Grant to Pickering Canadian 11100.503050
Caribbean Cultural Association
Decrease:
-General Government Contingency 11100.503500
-Community Grants Contingency 11100.503040
Approved 2023 Current Budget
67
$82,162,832
$336
$1,000
($1,336)
$82, 162,832
$37,000
$50,000
$(50,000)
$3,210
($37,000)
($3,210)
$82,162,832
City of Pickering
2023 Ae_eroved New Full & Part Time Permanent Positions
2023 Property Tax Impact 2024 Property Tax Impact
Start #of Total Position Additional Annualized
Department Position Date Positions Salary Benefits Cost Cost Cost
(1) (2) (3) (4) (5)=(3)+(4)*
Office of the CAO Executive Assistant, Council 1-May 1.0 $47 ,800 $14,350 $62,150 $31,100 $95 ,100
Government Affairs & Strategic Projects Advisor 1-May 1.0 63,600 19 ,100 82 ,700 41,400 126,600
2.0 $111,400 $33,450 $144,850 $72,500 $221,700
Economic Development & Marketing Specialist
Strategic Projects
1-Sep 1.0
. ..
$28 ,900\ $8,6801 $37 ,58011 $75,200\ $115,0001
City Development Principal Code Advisor 1-May 1.0 $70,100 $21,030 $91,130 $45,600 $139,500
Senior Planner -Comprehensive Zoning By-law 1-Jun 1.0 56 ,300 16,900 73 ,200 52,300 128 ,000
Senior Planner -Housing (Resolution #101 /23) 1-Oct 1.0 24,200 7,240 31 ,440 94,300 128,500
Senior Zoning Examiner 1-Jul 1.0 45,000 13,490 58,490 58,500 119,300
Building Inspector II 1-May 1.0 57 ,700 17,320 75,020 37 ,500 114,800
Examiner/ Inspector 1-May 1.0 55,600 16 ,670 72,270 36,100 110,500
Geomatics Analyst 1-May 1.0 47,800 14,330 62,130 31 ,100 95,100
...J _., Planner II, Site Planning 1-May 1.0 47,800 14,330 62 ,130 31,100 95,100
AMANDA Programmer 1-May 1.0 47 ,800 14,330 62,130 31,100 95,100
Zoning Technician 1-Jul 1.0 33 ,300 11,700 45,000 45 ,000 91,800
Clerk, Building Services 1-May 1.0 41 ,200 14,400 55,600 27 ,800 85 ,100
Building Inspector Interns 1-May 2.0 82,300 28,800 111 ,100 55,600 170,000
Coordinator, Community Energy Management 1-May 1.0 64,400 19,310 83,710 41,900 128,100
Less: Increased Planning & Building Revenues -(673,500) (209,850) (883 ,350) (587,900) (1 ,500,900)
14.0 $0 $0 $0 $0 $0
Cherrywood Development Principal Planner 1-Apr 1.0 $78,900 $23,670 $102 ,570 $34 ,190 $139,500
Senior Planner 1-Dec 1.0 7,200 2,160 9,360 103,000 114,600
Project Manager, Development Services 1-Sep 1.0 33 ,000 9,900 42,900 85,800 131,300
Water Resources Engineer 1-Sep 1.0 32 ,200 9 ,660 41,860 83 ,700 128 ,100
Coordinator, Development Approvals 1-Dec 2.0 13,900 4,170 18,070 198,800 221 ,200
Technician, Development Approvals 1-Dec 1.0 5 ,800 1,740 7,540 82 ,900 92,200
Inspector, Development Services 1-Dec 1.0 7,700 2,310 10,010 110,100 122 ,500
Senior Financial Analyst 1-Dec 1.0 2,190 660 2,850 148,200 154,100
Less: Reserve Funding (180,890) (54,270) (235,160) (846 ,690) (1,103 ,500)
9.00 $0 $0 $0 $0 $0
Department
Community Services
I
Operations
-.I
N
New Capital Facilities
Corporate Services
City of Pickering
2023 Approved New Full & Part Time Permanent Positions
Start # of
Position Date Positions
Acquatics Program Assistant 1-May 1.0
(conversion from part-time)
Less: Part-time Acquatics Program Assistant 1-May -0.5
Facility Attendant (conversion from part-time) 1-May 2 .0
Less: Part-time Facility Attendant 1-May -1 .0
Facility Attendant 1-May 1.0
Less: Part-time Facility Custodian 1-May -0.5
2.0 $
Manager, Facilities Capital Projects 1-Sep 1.0
Lead Hand, Road Maintenance 1-May 1.0
Repairperson, Small Equipment 1-Jun 1 .0
Heavy Equipment Operator I 1-May 1.0
Maintenance Worker, Roads 1-May 1.0
Maintenance Worker, Parks & Property 1-May 1.0
6.0
Project Manager 1-Sep 2 .0
Coordinator 1-Sep 1.0
Less: Reserve Funding
3.0
AMANADA Software Administrator 1-May 1.0
Legislative Coordinator (Resolution #54/22) 1-Mar 1.0
Business Analyst 1-May 1 .0
Clerk, Administration , Vital Stats . & Lottery Licensing 1-Jul 1.0
Administrative Assistant 1-May 1.0
Animal Shelter Attendant (conversion from part-time) 1-May 1.0
Less: Part-time Animal Shelter Attendant 1-May -0.5
Less: Grant Funding
5.5
2023 Proi:>_erty Jax Impact
Salary
(1)
$36,100
(42,200)
51,000
(37 ,400)
38,300
(45,800)
-
$38,500
58,400
46,100
48 ,900
47,000
47,000
$285 ,900
$85,400
25,600
(111,000)
$0
$51,100
72,300
46,100
30,900
39 ,500
34,700
(33 ,300)
$241,300
$
Benefits
(2)
$12,600
(3,500)
17,840
(7,060)
13,390
(4,580)
28 ,690
$11 ,550
17,530
13,840
14,670
14,100
14,100
$85,790
$23,500
7,040
(30,540)
$0
$15,340
21,690
15 ,100
10,800
13,830
12,140
(6,240)
$82,660
Total Position
Cost
(3)
$48 ,700
(45,700)
68,840
(44 ,460)
51,690
(50,380)
$ 28 ,690
$50,050
75,930
59,940
63,570
61 ,100
61,100
$371,690
$108 ,900
32,640
(141,540)
$0
$66,440
93,990
61,200
41,700
53 ,330
46 ,840
(39,540)
(5 ,000)
$318 ,960
2024 Property Ta~pact
Additional Annualized
Cost Cost
(4) (5)=(3)+(4)*
$24,350 $74,500
(22,850) (69,900)
34,420 105,300
(22,230) (68,000)
25,845 79,100
(25 ,190) (77,100'
$ 14,345 $ 43,900
$100,100 $153 ,200
38,000 116,200
42,800 104,800
31,800 97,300
30 ,600 93,500
30,600 93,500
$273 ,900 $658,500
$217,800 $333,200
65,300 99,900
(283,100) (433,100)
$0 $0
$132,900 $203,300
18 ,800 115,000
30 ,600 93 ,600
41,700 85,100
26 ,700 81,600
33,500 81,900
(28,200) (69,100)
(5,000) (5,000)
$251,000 $586 ,400
City of Pickering
2023 Ai!l?_roved New Full & Part Time Permanent Positions
Start # of
Department Position Date Positions
Engineering Services Engineer, Water Resources 1-Jul 1.0
Manager, Transportation & Traffic Services 1-Jul 1.0
Sr. Coordinator, Asset Management 1-Jul 1.0
Coordinator, Development Approvals 1-Jul 1.0
4.0
Finance Sr. Financial Analyst 1-May 1.0
Systems Analyst -SAP 1-Dec 1.0
Sr. Procurement Analyst (Resolution #20/22) 1-Feb 1.0
Accounts Payable Clerk 1-May 1.0
4 .0
!Fire Services Firefighters (Resolution #20/22) -Seaton Related 1-Feb j 5.0
I H~an Resources HR Associate 1-Jul I 1.0
I* (Includes an assumed salary increase) Total j 56.50
11
I
I
2023 Property_ Tax lmll_act
.Salary
(1)
$48 ,300
$47,700
43,300
$41,700
$181 ,000
$70 ,100
8,800
76,400
42,780
$198 ,080
$298 ,3001
$35 ,900
$1,380,780
Benefits
(2)
$14,480
$14 ,320
13,000
$12,500
$54,300
$21,020
2,640
22 ,900
14,980
$61,540
$104,4001
$10 ,800
$470,310
Total Position
Cost
(3)
$62 ,780
62 ,020
56 ,300
54,200
$235,300
$91 ,120
11,440
99,300
57 ,760
$259,620
$402,7001 I
$46 ,700 I
$1,s4s,oso I
2024 Property Tax Impact
Additional Annualized
Cost Cost
(4) (5)=(3)+(4)*
$62 ,800 $128,100
62,000 126,500
56,300 114,900
54 ,200 110,600
$235,300 $480,100
$45,600 $139 ,500
125 ,800 139 ,900
9,000 110,500
28,900 88,400
$209,300 $478 ,300
$36 ,6001 $448,1001
$46,7001 $95,300
$1 ,214,8451 $3,127 ,300
City of Pickering
2023
Approved Departmental Expenditures by Cost Centre
Run Date : Sep 13, 2023
2022 2023 % Change
Approved Increase/ Approved 2023 Budget
Budget (Decrease) Budget vs. 2022 Budget
Department Expenditures
10000 Office of the Chief Administrative Officer 1,795,057 (1,211,190) 583,867 (67.47%)
10005 Customer Care Centre 482,458 24,458 506,916 5.07%
10010 Public Affairs & Corp Comm 1,247,053 131,966 1,379,019 10.58%
10050 Economic Development & Strategic Projects -1,171,582 1,171,582 -%
10100 City Development-Admin 1,252,121 (236,548) 1,015,573 (18.89%)
10105 Planning & Design 4,912,293 346,232 5,258,525 7.05%
10110 Building Services 2,165,184 398,561 2,563,745 18.41%
10115 Sustainability 847,609 22,726 870,335 2.68%
10120 Committee of Adjustment 10,992 786 11,778 7.15%
10125 Heritage Pickering 17,525 -17,525 -%
10200 Culture & Recreation -Admin 3,228,425 993,858 4,222,283 30.78%
10205 Programs 2,782,129 562,254 3,344,383 20.21%
10210 Dunbarton Pool 448,550 87,654 536,204 19.54%
10215 Don Beer Arena 1,409,028 121,321 1,530 ,349 8.61%
10220 Community Centres 934,310 (42,139) 892,171 (4.51%)
10225 Recreation Complex -Central Core 3,687,600 264,330 3,951 ,930 7.17%
10230 Recre.ation Complex -Pool 963,423 17,345 980 ,768 1.80%
10235 Recreation Complex -Arenas 1,093,694 55,329 1,149,023 5.06%
10240 Civic Centre 1,150,206 48,922 1,199,128 4.25%
10245 Senior Citizens Centre 581,252 31,447 612,699 5.41%
10250 Museum 1,915,148 (276,599) 1,638,549 (14.44%)
10300 Public Works -Administration 1,182,925 (160,119) 1,022 ,806 (13.54%)
10305 Property Maintenance 1,445,018 282,168 1,727,186 19.53%
10310 Fleet Services 2,085,597 238,406 2,324,003 11.43%
10315 Roads 8,583,303 594,046 9,177,349 6.92%
10320 Parks 5,454,925 194,499 5,649,424 3.57%
10325 Operations Services 1,601,554 10,275 1,611,829 0.64%
10330 Major Capital Facilities -189,975 189,975 -%
10400 Legal Services 741,176 253,877 995 ,053 34.25%
10405 Information Technology 3,314,196 578,649 3,892,845 17.46%
10410 Clerks Office 511,545 162,957 674,502 31.86%
10415 Records Management & Elections 590,832 (413,816) 177,016 (70.04%)
10420 Print Shop/Mail Room 555,357 6,393 561,750 1.15%
10425 By-Law 1,880,347 237,324 2,117,671 12.62%
10430 Animal Services 696,309 70,523 766,832 10.13%
74
City of Pickering
2023
Approved Departmental Revenues by Cost Centre
Run Date : Sep 13, 2023
2022 2023 % Change
Approved Increase/ Approved 2023 Budget
Budget (Decrease) Budget vs. 2022 Budget
Departmental Revenues
10000 Office of the Chief Administrative Officer (277,785) 277,785 -(100.00%)
10010 Public Affairs & Corp Comm (111,500) (50,485) (161,985) 45.28%
10050 Economic Development & Strategic Projects -(202,250) (202,250) - %
10100 City Development-Admin (412,000) 267,000 (145,000) (64 .81%)
10105 Planning & Design (2,581,995) (955,485) (3,537,480) 37.01%
10110 Building Services (3,373,390) (861,610) (4,235,000) 25.54%
10115 Sustainability (233,245) 30,495 (202,750) (13.07%)
10200 Culture & Recreation -Admin (474,550) (112,750) (587,300) 23.76%
10205 Programs (1,722,750) (759,200) (2,481,950) 44.07%
10210 Dunbarton Pool (109,186) (23,254) (132,440) 21.30%
10215 Don Beer Arena (962,710) (124,940) (1,087,650) 12.98%
10220 Community Centres (190,180) (9,200) (199,380) 4.84%
10225 Recreation Complex -Central Core (1,075,564) (164,126) (1,239,690) 15.26%
10230 Recreation Complex -Pool (214,602) (57,358) (271,960) 26.73%
10235 Recreation Complex -Arenas (770,350) (76,350) (846,700) 9.91%
10240 Civic Centre (354,148) 30,358 (323,790) (8.57%)
10245 Senior Citizens Centre (246,530) 40,130 (206,400) (16.28%)
10250 Museum (1,156,602) 402,952 (753,650) (34.84%)
10300 Public Works -Administration (175,850) . -(175,850) - %
10305 Property Maintenance (25,000) (35,100) (60,100) 140.40%
10310 Fleet Services (193,000) -(193,000) -%
10315 Roads (382,550) (42,500) (425,050) 11.11%
10320 Parks (192,000) (67,000) (259,000) 34.90%
10325 Operations Services (46,000) -(46,000) -%
10400 Legal Services (167,510) 8,510 (159,000) (5.08%)
10405 Information Technology (261,680) 10,000 (251,680) (3.82%)
10410 Clerks Office (282,000) (41,000) (323,000) 14.54%
10425 By-Law (1,365,300) (462,300) (1,827,600) 33.86%
10430 Animal Services (148,300) (32,000) (180,300) 21.58%
10500 Engineering Services -Admin (102,000) (133,000) (235,000) 130.39%
10510 Water Resources & Development Services (986,935) (330,605) (1,317,540) 33.50%
10520 Streetlights -(500) (500) - %
10600 Finance (3,566,000) (750,000) (4,316,000) 21.03%
10700 Fire Protection (176,000) (55,000) (231,000) 31.25%
76
10705 Emergency Operations
10800 Human Resources
10900 Library
City of Pickering
2023
Approved Departmental Revenues by Cost Centre
Run Date: Sep 13 , 2023
2022 2023 % Change
Approved Increase/ Approved 2023 Budget
Budget (Decrease) Budget vs. 2022 Budget
(150 ,000) -(150,000) -%
(227 ,958) (12,582) (240,540) 5.52%
(248,025) (57,400) (305,425) 23.14%
TOTAL (22,963,195) (4,348,765) (27,311,960) 18.94%
77
City of Pickering
2023
Approved Departmental Transfers by Cost Centre
Run Date : Sep 13, 2023
2022 2023 % Change
Approved Increase/ Approved 2023 Budget
Budget (Decrease) Budget vs. 2022 Budget
Departmental Transfers
10000 Office of the Chief Administrative Officer (246 ,280) 246,280 -(100.00%)
10010 Public Affairs & Corp Comm (81,840) (78 ,635) (160,475) 96.08%
10050 Economic Development & Strategic Projects -(114,435) (114,435) - %
10105 Planning & Design (827,760) 208,220 (619,540) (25.15%)
10115 Sustainability (25,000) -(25 ,000) - %
10200 Culture & Recreation -Admin (150,400) (181,687) (332,087) 120.80%
10205 Programs -(136,900) (136,900) - %
10225 Recreation Complex -Central Core -(125,000) (125,000) - %
10250 Museum · (10,000) 10,000 -(100.00%)
10305 Property Maintenance (65,000) (402,395) (467,395) 619.07%
10315 Roads (10,000) (66,500) (76,500) 665.00%
10320 Parks (68,900) 46,520 (22,380) (67.52%)
10325 Operations Services (100,000) (59,705) (159,705) 59.71%
10330 Major Capital Facilities -(189,975) (189,975) - %
10400 Legal Services (102,960) (108,520) (211,480) 105.40%
10405 Information Technology . -(67,000) (67,000) - %
10415 Records Management & Elections (435,075) 435,075 -(100.00%)
10500 Engineering Services -Adm in (270,000) 70,027 (199 ,973) (25.94%)
10510 Wa.ter Resources & Development Services (302,315) (180,411) (482,726) 59.68%
10515 Sidewalks (200,000) (250,000) (450 ,000) 125.00%
10520 Streetlights (3,100) (1,272) (4,372) 41.03%
10600 Finance (441,800) 207,150 (234,650) (46.89%)
10700 Fire Protection -(112,500) (112,500) -%
10800 Human Resources (50,100) 25,100 (25,000) (50.10%)
10805 Health & Safety (20,000) (15,000) (35,000) 75.00%
10900 Library 100,000 (78,750) 21,250 (78.75%)
TOTAL (3,310,530) (920,313) (4,230,843) 27.80%
78
City of Pickering
2023
Approved Current Budget
Office of the CAO Department
2021 2022 2022
Actuals * Actuals * Account Description Approved
Budget*
Transfers
98,040 -Transfe r to(from) Cntg Sty Res . (98,425)
(40,524) -Transfer to(from) Reserve (123 ,675)
57,516 -Total Transfers (222,100)
2 378,751 I 2,716,457 1.~~~_Exe_enditures (R_eve i:i u1:~L __ 2,033,326 I
2023
Increase I Approved %Change
Decrease Budget From 2022
(62,050) (160,475) 63 .04%
123,675 -(100.00%)
61,625 (160,475) (27 .75%)
114,016 I 2,147,342 I 5.61%
* In 2023 , the Economic Development & Strategic Projects function was transferred from the budget of the Office of
the CAO to its own departmental budget and cost centre to accurately reflect the current corporate structure .
Budgetted expenses and revenues were transferred from the CAO Administration cost centre to the new Economic
Development & Strategic Projects cost centre and accordingly the 2022 comparative budget information has been
restated .
Restated comparative actual results for 2022 and prior are not available for the Office of the CAO.
83
City of Pickering
2023
Approved Current Budget
10000 Office of the CAO -Administration
2021 2022 2022
Actuals * Actuals * Account Description Approved
Budget*
Expenditures
704,224 936,375 Salaries & Wages 361,787
--Overtime 500
183,983 217,637 Employee Benefits 99,188
1,574 1,626 Conferences 3,000
1,318 -Seminars & Education 1,000
10,983 20,133 Travel 14,000
2,537 16,383 Business Development -
-182 Freight, Express & Cartage -
4,956 4 ,912 Cellular Phones 3 ,300
1,568 1,668 Telephone & Data 780
238 229 Internet 100
7,296 11 ,169 Advertising 3 ,000
8 ,392 6,000 Trade Shows.Exh ibits & Displays 5,000
210 -Subscriptions & Publications -
2,800 2 ,800 Insurance Premium 1,320
334,938 372,228 Consulting & Professional Fees 219,725
30,651 44 ,263 Meals , Promotions & General 7,500
7,623 5,465 Memberships 200
12,858 20,279 Outside Agency Services -
--Gas , Oi l, Tire, Etc. 1,000
3 ,952 2,179 Stationary & Office Supplies 4 ,500
179 -Programs & Event Supplies -
378 -Committee Expenses -
46 -Supplies & Tools -
387 989 Software & Hardware Mtce. Contracts 475
-142 Ha rdware Replacements 6,500
1,321,091 1,664,659 Total Expenditures 732,875
Revenues
--Federal Grants -
-(12,239) Ontario Grants (14,600)
--Marketing Sponsors -
(265,590) (268 ,396) Cost Recoveries (80,860)
(265,590) (280,635) Total Revenues (95,460)
86
2023
Increase/ Approved % Change
Decrease Budget From 2022
60,937 422,724 16.84%
-500 -
7,957 107,145 8 .02%
1 ,500 4 ,500 50.00%
1,000 2,000 100.00%
1,000 15,000 7 .14%
---
---
2 ,000 5,300 60.61%
920 1,700 117.95%
-100 -
-3 ,000 -
(5,000) -(100.00%)
425 425 -
308 1 ,628 23.33%
(219 ,725) -(100 .00%)
2,500 10,000 33.33%
640 840 320.00%
3,000 3,000 -
-1 ,000 -
-4 ,500 -
---
---
---
30 505 6 .32%
(6,500) -(100.00%)
(149,008) 583,867 (20.33%)
---
14,600 -(100 .00%)
---
80,860 -(100.00%)
95,460 -(100.00%)
City of Pickering
2023
Approved Current Budget
10000 Office of the CAO -Administration
2021 2022 2022
Actuals * Actuals* Account Description Approved
Budget*
Transfers
98,040 -Transfer to(from) Cntg Sty Res . (98,425)
(40,524) -Transfer to(from) Reserve (41,835)
57,516 -Total Transfers (140,260)
1113 017 1 384 024 I Net Expenditures (Revenues) 497155
2023
Increase I Approved %Change
Decrease Budget From 2022
98,425 -(1 00 .00%)
41 ,835 -(100.00%)
140,260 -(100.00%)
86 712 583 867 17.44%
* In 2023, the Economic Development & Strategic Projects function was transferred from the budget of the Office of
the CAO to its own departmental budget and cost centre to accurately reflect the current corporate structure.
Budgetted expenses and revenues were transferred from the CAO Administrat ion cost centre to the new Economic
Development & Strategic Projects cost centre and c:1ccordingly the 2022 comparative budget information has been
restated .
Restated comparative actual results for 2022 and prior are not ava ilable for the Office of the CAO.
87
City of Pickering
2023
Approved Background Information
10000 Office of the Chief Administrative Officer Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Transfer of four full-time positions to Economic Development: Director, Economic
Development & Strategic Projects; Manager, Economic Development & Marketing;
Senior Officer, Economic Development & Strategic Projects; and Economic
Development & Strategic Projects Associate -transfer to 10050
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Overtime to meet service/workload commitments -Economic Development
Overtime -transfer to 10050
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of four full-time positions to Economic Development:
Director, Economic Development & Strategic Projects; Manager, Economic
Development & Marketing; Senior Officer, Economic Development & Strategic Projects;
and Economic Development & Strategic Projects Associate -transfer to 10050
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Association of Municipalities of Ontario Conference & Canadian Nuclear Association
Conference
Economic Development & Strategic Projects related conference
Transfer of above conference to Economic Development 10050
Municipal Services Delivery Officials Conference
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Educational Assistance -Office of the CAO -Professional Management Certificate
Program
Educational Assistance -Economic Development
Transfer of Educational Assistance -Economic Development to 10050
Total 501110.0000 Seminars & Education
501130.0000 Travel
Car allowance -$1,000 per month -CAO
Mileage for staff associated with CAO Office
Transfer a portion of mileage for staff to Economic Development 10050
Airfare & Train for Trade Shows, Conferences & Business Missions
88
Approved
2023
Budget
845,406
(422,682)
422,724
500
250
(250)
500
218,070
(110,925)
107,145
3,000
5,500
(5,500)
1,500
4,500
2,000
4,000
(4,000)
2,000
12,000
10,000
(9,000)
15,000
City of Pickering
2023
Approved Background Information
10000 Office of the Chief Administrative Officer
Municipal/Regional Economic Development Partnership (trade shows, displays,
advertising)
City Centre Street Banners & Hardware
Transfer all of the above to Economic Development 10050 and Cultural Services
10200
Total 502110.0000 Trd Shows/Exhb/Dsply
502120.0000 Subscriptions&Publcs
Reference materials, journals and reports
Transfer to Economic Development 10050
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Transfer to Economic Development 10050
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Consulting for Economic Development & Strategic Projects
Consulting for communication assignments related to corporate/strategic projects
(funded from Rate Stabilization Reserve)
Transfer all of the above to Economic Development 10050
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
General Public Relations -Office of CAO
General Public Relations -Economic Development
City of Pickering Promotional Items (corporate merchandise) and City Pins
City Business Events
City Sponsorship for Events (e.g., Board of Trade events)
Business Engagement Event. Event expenses include staging and sound,
entertainment, catering and rentals, promotions, displays, etc. (costs offset by
corporate sponsorship)
Transfer to Economic Development 10050
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ont. Municipal Mgmt. Institute (OMMI) -Supervisor, Administrative Services
Ont. Municipal Mgmt. Institute (OMMI) -Executive Assistant, Chief Administrative
Officer
Ontario Municipal Administrators' Association
Ajax-Pickering Board of Trade
89
Run Date: Sep 13, 2023
Approved
2023
Budget
7,000
5,000
(17,000)
1,200
(775)
425
3,388
(1,760)
1,628
75,000
75,000
(150,000)
10,000
7,500
8,000
4,000
12,000
30,000
(61,500)
10,000
200
200
440
2,000
City of Pickering
2023
Approved Background Information
10000 Office of the Chief Administrative Officer
Transfer to Economic Development 10050
Total 406530.0000 Marketing Sponsors
Total Revenues
Transfers
408007.0000 Trf fr RateStblz Res
Rate Stabilization Res. funding for communication assignments related to
corporate/strategic projects
Transfer to Economic Development 10050
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
Net Expenses (Revenues)
90
Run Date: Sep 13, 2023
Approved
2023
Budget
30,000
(75,000)
75,000
583,867
City of Pickering
2023
Approved Background Information
10005 Customer Care Centre
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Service Delivery Officials Conference -Supervisor, Customer Care
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Corporate customer service training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Smartphone -Supervisor, Customer Care
SIM Card
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Accu-Tel after hours answering service (Operations, Animal Services, By-law &
Customer Care)
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of in.surance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
To cover various promotional items
Total 502240.0000 Meals/Prom/General
92
Run Date: Sep 13, 2023
Approved
2023
Budget
362,248
362,248
1,000
1,000
101,960
101,960
1,500
1,500
10,000
10,000
800
800
800
400
1,200
1,700
20,100
21,800
230
230
2,893
2,893
1,000
1,000
City of Pickering
2023
Approved Background Information
10005 Customer Care Centre
502250.0000 Memberships
Municipal Service Delivery Officials (MSDO)
Certified Municipal Management Membership (CMM) for Supervisor, Customer Care
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502520.0000 Program&Event Supps
To cover training supplies
Total 502520.0000 Program&Event Supps
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
93
Run Date: Sep 13, 2023
Approved
2023
Budget
350
200
550
600
600
700
700
435
435
506,916
506,916
City of Pickering
2023
Approved Current Budget Summary
10010 Public Affairs & Corp Comm
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
421,199 549,720 Salaries & Wages 532 ,637 94,180
629 626 Overtime 500 -
101,272 126,725 Employee Benefits 127,041 33,662
--Conferences 4,000 -
788 9,860 Seminars & Education 19,500 -
-575 Travel 5,750 (3,000)
26 1,348 Business Development 3,000 -
2,458 4 ,442 Cellular Phones 3,400 5,000
784 875 Telephone & Data 910 790
119 114 Internet 115 -
'
6,857 7 ,104 Advertising 8,000 2,000
2,150 1,068 Subscriptions & Publications 2,670 450
-6,365 Brochures/Newsletters Printing 6,000 (1 ,000)
3,635 3,427 Photo, Mapping, Print 4,000 1,500
3,490 3,490 Insurance Premium 3,490 349
81,418 66,977 Consulting & Professional Fees 237,100 (9,525)
15,087 10,495 Meals, Promotions & General 10,000 16,000
241 4,855 Memberships 12,850 (12,500)
14,009 5 ,931 Outside Agency Services 117,500 (3 ,000)
1,287 -Corporate Initiatives --
1,069 381 Stationary & Office Supplies 1,000 -
178 1,651 Programs & Event Supplies --
-50,758 Committee Expenses 65,000 10,000
1,348 1,474 Utilities -Hydro 3,300 (1,000)
19,563 10,442 Software & Hardware Mtce. Contracts 26,465 5 ,585
31,697 25,913 Website Support 52,825 (10,525)
-998 System & Software Upgrade --
--Misc. Equipment -3,000
709,304 895,614 Total Expenditures 1,247,053 131,966
Revenues
--Federal Grants -(61 ,985)
--Advertising Space (100,000) -
--Netted Revenue (11,500) 11,500
--Total Revenues (111,500) (50,485)
94
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
626,817 17.68%
500 -%
160,703 26.50%
4,000 -%
19,500 -%
2 ,750 (52.17%)
3,000 -%
8,400 147.06%
1,700 86 .81%
115 -%
10,000 25.00%
3,120 16.85%
5,000 (16.67%)
5,500 37.50%
3,839 10.00%
227,575 (4 .02%)
26,000 160.00%
350 (97 .28%)
114,500 (2.55%)
--%
1,000 -%
--%
75,000 15.38%
2,300 (30.30%)
32 ,050 21 .10%
42,300 (19.92%)
--%
3,000 -%
1,379,019 10.58%
(61,985) -%
(100,000) -%
-(100 .00%)
(161,985) 45.28%
City of Pickering
2023
Approved Current Budget Summary
10010 Public Affairs & Corp Comm
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Transfers
-160,476 Transfer to(from) Cntg Sty Res. -(160,475)
--Transfer to(from) Reserve . (81,840) 81,840
-160,476 Total Transfers (81,840) (78,635)
709 ,304 1,056,090 Net Expenditures (Revenues) 1,053,713 2,846
95
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
(160,475) -%
-(100.00%)
(160,475) 96 .08%
1,056,559 0.27%
City of Pickering
2023
Approved Background Information
1001 O Public Affairs & Corp Comm Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Conversion of one Digital Communications Specialist contract position to full-time, May
1 , 2023 start date
One full-time Community Engagement Coordinator contract position (subject to grant
funding)
One new full-time Government Affairs & Strategic Projects Advisor position, May 1,
2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to conversion of one contract Digital Communications Specialist
contract position to full-time, May 1, 2023 start date
Benefits related to one full-time Community Engagement Coordinator contract position
(subject to grant funding)
Benefits related to one new full-time Government Affairs & Strategic Projects Advisor
position, May 1, 2023 start date
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Topical Conference Business Development
Topical Conference -Division Head, Public Affairs & Corporate Communications
Topical Conference -Supervisor, Communications
Topical Conference -Senior Advisor, Equity, Diversity & Inclusion
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Topical Seminar & Educational Assistance -Supervisor, Communications
Staff training for website and Laserfiche accessibility compliance
Equity, Diversity & Inclusion Corporate Training
Digital Marketing Training
Media Relations Training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
96
Approved
2023
Budget
448,267
58,600
56,350
63,600
626,817
500
500
118,398
17,570
5,635
19,100
160,703
1,000
1,000
1,000
1,000
4,000
1,000
1,500
11,000
1,000
5,000
19,500
2,750
City of Pickering
2023
Approved Background Information
10010 Public Affairs & Corp Comm Run Date: Sep 13, 2023
Total 501130.0000 Travel
501140.0000 Business Development
Business Activities & Special City Initiatives
Total 501140.0000 Business Development
502020.0000 Cellular Phones
Annual Smartphone Charges (5 staff) -Division Head, Public Affairs & Corporate
Communications, Supervisor, Communications, Digital Communications Specialist,
Public Affairs Associate and Senior Advisor, Equity, Diversity & Inclusion
Annual Tablet Charges (3 staff) -Division Head, Public Affairs & Corporate
Communications, Supervisor, Communications and Digital Communications Specialist
SIM Cards (5)
Smartphone equipment and monthly charges for new Government Affairs & Strategic
Projects Advisor position
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Corporate City Advertising
Total 502100.0000 Advertising
502120.0000 Subscriptions&Publcs
Novae Res Urbis
Meltwater Media Monitoring
Toronto Star
AudioNideo Stock
Subscription to survey for Equity, Diversity & Inclusion training
Total 502120.0000 Subscriptions&Publcs
502130.0000 Brchrs/NewsLtr-Print
Brochures/Promotional & Marketing initiatives
Total 502130.0000 Brchrs/NewsLtr-Print
502150.0000 Photo,Mapping,Print
To cover professional services for photo enlargements, map and printing
reproductions
Photography services for City's promotional publications & oblique aerials
Various outreach/promotional pieces -Communications
Equity, Diversity & Inclusion signage
97
Approved
2023
Budget
2,750
3,000
3,000
4,000
1,500
2,000
900
8,400
1,700
1,700
115
115
10,000
10,000
470
1,200
450
500
500
3,120
5,000
5,000
500
2,500
1,000
1,500
City of Pickering
2023
Approved Background Information
10010 Public Affairs & Corp Comm Run Date: Sep 13, 2023
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Consulting for business development (marketing strategies, promo videos) and
community engagement (facilitation for special initiatives, promo videos, PSAs, and
training)
Pickering 101 video content
Planning & Development public education
Digital Readiness Assessment and Service Modernization Strategic Plan to introduce &
enhance online digital powered service delivery (PO#4500000708 -funded from
Continuing Studies Reserve)
Equity, Diversity & Inclusion consultations
Public engagement and communications related to Corporate Strategic Plan
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Community Engagement
General Public Relations
Equity, Diversity & Inclusion events/education initiatives
Equity, Diversity & Inclusion community partnership initiatives
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
International Assoc. of Business Communicators (IABC) -Supervisor, Communications
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Graphics Support
Community Partnerships expenses such as promotional materials and advertisements
Publication of magazine dedicated to Pickering (offset by advertising revenues)
External document remediation services
Total 502260.0000 Outside Agency Srvc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502530.4601 Committee Expenses
Big Drum Social (June 21)
Truth & Reconciliation Day
Flag Raisings
98
Approved
2023
Budget
5,500
3,839
3,839
15,000
7,100
30,000
160,475
10,000
5,000
227,575
5,000
5,000
6,000
10,000
26,000
350
350
4,000
6,500
100,000
4,000
114,500
1,000
1,000
2,000
3,000
500
City of Pickering
2023
Approved Background Information
10010 Public Affairs & Corp Comm
Beading full-day workshop
Drumming (2-part) workshop
Youth (with PPL) workshop
Medicine Bag workshop
Bannock workshop
Flag pole installation
Indigenous vendor market (ArtFest, Cultural Fusion, Winter Nights, etc.)
Community art (e.g., Moccasin Identifier Project)
Signage (land acknowledgement)
Trainings
Turtle Island Storytelling
Honoraria for consultations
Total 502530.4601 Committee Expenses
502530.4603 Committee Expenses
Community partnerships and collaborations (e.g., Anti-Black Racism Project, Durham
Black Collective Symposium),
Community events, initiatives (Black History Month, Canada Day, Artfest, Cultural
Fusion, Emancipation Day, Winter Nights, City Lights, etc.)
Resources and supplies (e.g., online knowledge hub to share community resources)
Consultation and engagement (e.g., policy review, social media, Black Town Hall)
Miscellaneous
Stipend for members
Total 502530.4603 Committee Expenses
502620.0000 Utilities -Hydro
Hydro costs for Digital Sign Program (4 LED Lights)
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
General Enhancements
Maintenance -City Mobile Application
Maintenance -HRIS
PDF/Word licences and annual fees to create/remediate accessible documents
Reconciliation Canada software licences
Digital Engagement Platform (Bang the Table)
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502710.0000 Website Support
Security Certificate
Annual Hosting
Technical Support
eNewsletter Constant Contract (annual fee)
99
Run Date: Sep 13, 2023
Approved
2023
Budget
1,500
2,000
1,000
750
750
5,000
1,500
2,500
500
2,450
1,500
5,050
30,000
7,000
10,000
3,000
3,000
2,000
20,000
45,000
2,300
2,300
3,000
3,000
750
6,000
4,000
15,300
32,050
1,250
3,850
2,500
1,850
City of Pickering
2023
Approved Background Information
10010 Public Affairs & Corp Comm
eCommerce Payment Processing (annual fee)
iCreate License Fee
Chat (5 licenses for Customer Care)
Domain Names Registration
Website enhancements -includes online service tool
Cludo Custom Search
Total 502710.0000 Website Support
502750.0000 Misc. Equipment
Video/audio production equipment
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
402500.0000 Federal Grants
Funding for salary and benefits for one Community Engagement Coordinator (subject
to grant approval)
Total 402500.0000 Federal Grants
403078.0000 Advertising Space
Advertising revenue from publication of magazine dedicated to Pickering
Total 403078.0000 Advertising Space
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Continuing Studies Res. funding for Digital Readiness Assessment and Service
Modernization Strategic Plan
Total 408009.0000 Trf fr Cntg Stdy Res
Total Transfers
Net Expenses (Revenues)
100
Run Date: Sep 13, 2023
Approved
2023
Budget
10,000
3,250
1,000
600
15,000
3,000
42,300
3,000
3,000
1,379,019
(61,985)
(61,985)
(100,000)
(100,000)
(161,985)
(160,475)
(160,475)
(160,475)
1,056,559
City of Pickering
2023
Cherrywood Development
Run Date: Sep 13, 2023
2023
Approved
Budget
10105 Planning & Design
Salaries & Wages 86,100
Employee Benefits 25,830
Overtime 2,500
Software & Hardware Mtce. Contracts 4,000
Seminars & Education 1,200
Uniforms 400
Subscriptions & Publications 500
Memberships 2,000
Stationary & Office Supplies 100
Supplies & Tools 100
Misc. Equipment 10,000
Department User Fees (89,100)
Transfer to (from) Reserve (43,630)
Total Net Expenditures (Revenues) -
10200 Culture & Recreation -Admin
Consulting & Professional Fees 50,000
Cost Recoveries (50,000)
Total Net Expenditures (Revenues) -
10400 Legal Services
Consulting & Professional Fees 100,000
Transfer to (from) Reserve (100,000)
Total Net Expenditures (Revenues) -
10510 Water Resources & Development Services
Salaries & Wages 92,600
Employee Benefits 27,780
Overtime 500
Cellular Phones 3,300
Software & Hardware Mtce. Contracts 3,000
Travel 500
Stationary & Office Supplies 500
Supplies & Tools 500
Misc. Equipment 30,000
Gas, Oil, Tire, Etc. 500
101
City of Pickering
2023
Cherrywood Development
Run Date: Sep 13, 2023
2023
Approved
Budget
Building -Repairs & Maintenance 3,700
Building Rentals 19,400
Department User Fees (5,500)
Licences & Permits (7,500)
Transfer to (from) Reserve (169,280)
Total Net Expenditures (Revenues) -
10600 Finance
Salaries & Wages 2,190
Employee Benefits 660
Consulting & Professional Fees 50,000
Cost Recoveries (50,000)
Transfer to (from) Reserve (2,850)
Total Net Expenditures (Revenues) -
10700 Fire Protection
Consulting & Professional Fees 30,000
Cost Recoveries (30,000)
Total Net Expenditures (Revenues) -
Total Organization (excludes Gen Govt) -
102
City of Pickering
2023
Approved Background Information
Cherrywood Development Run Date: Sep 13, 2023
10105 Planning & Design
Expenditures
501000.10105.4001 Salaries & Wages -Cherrywood-10105
One new full-time Principal Planner position -May 1 start date
One new full-time Senior Planner position -December 1 start date
Total 501000.10105.4001 Salaries & Wages -Cherrywood-10105
501010.10105.4001 Overtime -Cherrywood-10105
Overtime required to meet workload demands -Planning staff
Total 501010.10105.4001 Overtime -Cherrywood-10105
501020.10105.4001 Employee Benefits -Cherrywood-10105
Benefits related to one new full-time Principal Planner position-May 1 start date
Benefits related to one new full-time Senior Planner position -December 1 start date
Total 501020.10105.4001 Employee Benefits -Cherrywood-10105
501040.10105.4001 Uniforms -Cherrywood-10105
Safety boots & other safety equipment
Total 501040.10105.4001 Uniforms -Cherrywood-10105
501110.10105.4001 Seminars & Education -Cherrywood-10105
Seminars for Planning staff
Total 501110.10105.4001 Seminars & Education -Cherrywood-10105
502120.10105.4001 Subscriptions & Publcs -Cherrywood-10105
Subscriptions and publications for Planning staff
Total 502120.10105.4001 Subscriptions & Publcs -Cherrywood-10105
502250.10105,1001 Memberships -Cherrywood-10105
Professional memberships for (2) planning staff (OPPI/CIP)
Total 502250.10105.4001 Memberships -Cherrywood-10105
502500.10105.4001 Stationery&OfficeSup -Cherrywood-10105
Stationary and office supplies -Planning staff
Total 502500.10105.4001 Stationery&OfficeSup -Cherrywood-10105
502540.10105.4001 Supplies & Tools -Cherrywood-10105
Supplies & tools -Planning staff
Total 502540.10105.4001 Supplies & Tools.-Cherrywood-10105
502700.10105.4001 Sfwr/Hdwr Mntc Contr -Cherrywood-10105
Software licensing -Planning
Total 502700.10105.4001 Sfwr/Hdwr Mntc Contr -Cherrywood-10105
502750.10105.4001 Misc. Equipment -Cherrywood-10105
Computers and related equipment for new staff
Total 502750.10105.4001 Misc. Equipment -Cherrywood-10105
103
2023
Approved
Budget
78,900
7,200
86,100
2,500
2,500
23,670
2,160
25,830
400
400
1,200
1,200
500
500
2,000
2,000
100
100
100
100
4,000
4,000
10,000
10,000
City of Pickering
2023
Approved Background Information
Cherrywood Development Run Date: Sep 13, 2023
Total Expenditures
Revenues
403000.10105.4001 Department User Fees -Cherrywood-10105
Planning fees
Total 403000.10105.4001 Department User Fees -Cherrywood-10105
Total Revenues
Transfers
408040.10105.4001 Trf fr Cherrywood Res -Cherrywood-10105
Funding for Cherrywood development operating expenses
Total 408040.10105.4001 Trf fr Cherrywood Res -Cherrywood-10105
Total Transfers
Net Expenditures (Revenues)
10400 Legal Services
Expenditures
502230.10400.4006 Consult&Prof Fees -Cherrywood-10400
Legal services associated with Cherrywood development agreement
Total 502230.10400.4006 Consult&Prof Fees -Cherrywood-10400
Total Expenditures
Transfers
408040.10400.4006 Trf fr Cherrywood Res -Cherrywood-10400
Funding for Cherrywood development operating expenses
Total 408040.10400.4006 Trf fr Cherrywood Res -Cherrywood-10400
Total Transfers
Net Expenditures (Revenues)
10510 Water Resources & Development Services
Expenditures
501000.10510.4008 Salaries & Wages -Cherrywood-10510
One new full-time Project Manager, Development Services position -September 1
start date
One new full-time Water Resources Engineer position -September 1 start date
Two new full-time Coordinators, Development Approvals position -December 1 start
date
One new full-time Technician, Development Approvals position -December 1 start
date
104
2023
Approved
Budget
132,730
(89,100)
(89,100)
(89,100)
(43,630)
(43,630)
(43,630)
100,000
100,000
100,000
(100,000)
(100,000)
(100,000)
33,000
32,200
13,900
5,800
City of Pickering
2023
Approved Background Information
Cherrywood Development Run Date: Sep 13, 2023
One new full-time Inspector, Development Services position -December 1 start date
Total 501000.10510.4008 Salaries & Wages -Cherrywood-10510
501010.10510.4008 Overtime -Cherrywood-10510
Overtime required to meet workload demands -Engineering staff
Total 501010.10510.4008 Overtime -Cherrywood-1051 O
501020.10510.4008 Employee Benefits -Cherrywood-10510
Benefits related to one new full-time Project Manager, Development Services position
-September 1 start date
Benefits related to one new full-time Water Resources Engineer position -September
1 start date
Benefits related to two new full-time Coordinators, Development Approvals position-
December 1 start date
Benefits related to one new full-time Technician, Development Approvals position -
December 1 start date
Benefits related to one new full-time Inspector, Development Services position -
December 1 start date
Total 501020.10510.4008 Employee Benefits -Cherrywood-10510
501130.10510.4008 Travel -Cherrywood-1051 O
Travel -Engineering staff
Total 501130.10510.4008 Travel -Cherrywood-1051 O
502020.10510.4008 Cellular Phones -Cherrywood-1051 O
Smartphone equipment and monthly charges for new staff
Total 502020.10510.4008 Cellular Phones -Cherrywood-10510
502340.10510.4008 Building Rpr & Mntc -Cherrywood-10510
Operating costs at satellite office leased space
Total 502340.10510.4008 Building Rpr & Mntc -Cherrywood-10510
502375.10510.4008 Gas, Oil, Tires, Etc -Cherrywood-10510
Vehicle operating costs -engineering staff vehicle
Total 502375.10510.4008 Gas, Oil, Tires, Etc -Cherrywood-10510
502400.10510.4008 Building Rentals -Cherrywood-10510
Satellite office lease costs beginning Nov 1, 2023
Total 502400.10510.4008 Building Rentals -Cherrywood-10510
502500.10510.4008 Stationery&OfficeSup -Cherrywood-10510
Stationary and office supplies -Engineering staff
Total 502500.10510.4008 Stationery&OfficeSup -Cherrywood-10510
502540.10510.4008 Supplies & Tools -Cherrywood-10510
105
2023
Approved
Budget
7,700
92,600
500
500
9,900
9,660
4,170
1,740
2,310
27,780
500
500
3,300
3,300
3,700
3,700
500
500
19,400
19,400
500
500
City of Pickering
2023
Approved Background Information
Cherrywood Development Run Date: Sep 13, 2023
Supplies & tools-Engineering staff
Total 502540.10510.4008 Supplies & Tools -Cherrywood-10510
502700.10510.4008 Sfwr/Hdwr Mntc Contr -Cherrywood-1051 0
Software licensing -Engineering
Total 502700.10510.4008 Sfwr/Hdwr Mntc Contr -Cherrywood-1051 0
502750.10510.4008 Misc. Equipment -Cherrywood-1051 0
Computers and related equipment for new staff
Total 502750.10510.4008 Misc. Equipment-Cherrywood-10510
Total Expenditures
Revenues
403000.10510.4008 Department User Fees -Cherrywood-10510
Engineering fees -Fill permits
Total 403000.10510.4008 Department User Fees -Cherrywood-10510
404000.10510.4008 Licences and Permits -Cherrywood-10510
Functional Stormwater Servicing Report charges -Engineering
Total 404000.10510.4008 Licences and Permits -Cherrywood-1051 0
Total Revenues
Transfers
408040.10510.4008 Trf fr Cherrywood Res -Cherrywood-1051 0
Funding for Cherrywood development operating expenses
Total 408040.10510.4008 Trf fr Cherrywood Res -Cherrywood-1051 O
Total Transfers
Net Expenditures (Revenues)
10600 Finance
Expenditures
501000.10600.4009 Salaries & Wages -Cherrywood-10600
One new full-time Senior Financial Analyst position -December 1 start date
Total 501000.10600.4009 Salaries & Wages -Cherrywood-10600
501020.10600.4009 Employee Benefits -Cherrywood-10600
Benefits related to one new full-time Senior Financial Analyst position-December 1
start date
Total 501020.10600.4009 Employee Benefits -Cherrywood-10600
502230.10600.4009 Consult&Prof Fees -Cherrywood-10600
Financial impact study/ new Development Charge Background Study
Total 502230.10600.4009 Consult&Prof Fees -Cherrywood-10600
106
2023
Approved
Budget
500
500
3,000
3,000
30,000
30,000
182,280
(5,500)
(5,500)
(7,500)
(7,500)
(13,000)
(169,280)
(169,280)
(169,280)
2,190
2,190
660
660
50,000
50,000
Cherrywood Development
Total Expenditures
Revenues
City of Pickering
2023
Approved Background Information
406550.10600.4009 Other Contributions -Cherrywood-10600
Third-party contributions for development related studies
Total 406550.10600.4009 Other Contributions -Cherrywood-10600
Total Revenues
Transfers
408040.10600.4009 Trf fr Cherrywood Res -Cherrywood-10600
Funding for Cherrywood development operating expenses
Total 408040.10600.4009 Trf fr Cherrywood Res -Cherrywood-10600
Total Transfers
Net Expenditures (Revenues)
10700 Fire Protection
Expenditures
502230.10700.4010 Consult&Prof Fees -Cherrywood-10700
Additional consulting costs related to expanded scope of the Fire Master Plan
Total 502230.10700.4010 Consult&Prof Fees -Cherrywood-10700
Total Expenditures
Revenues
406550.10700.4010 Other Contributions -Cherrywood-10700
Third-party contributions for development related studies
Total 406550.10700.4010 Other Contributions -Cherrywood-10700
Total Revenues
Net Expenditures (Revenues)
Total Organization (excludes Gen Govt)
107
Run Date: Sep 13, 2023
2023
Approved
Budget
52,850
(50,000)
(50,000)
(50,000)
(2,850)
(2,850)
(2,850)
30,000
30,000
30,000
(30,000)
(30,000)
(30,000)
City of Pickering
2023
Approved Current Budget
10050 Economic Development & Strategic Projects
2021 2022 2022
Actuals * Actuals * Account Description Approved
Budget*
Expenditures
--Salaries & Wages 584 ,582
--Overtime 250
--Employee Benefits 132,390
--Conferences 5,500
--Seminars & Education 4,000
--Travel 22,000
--Business Development 20,000
--Cellular Phones 8,000
--Telephone & Data 1,040
--Internet 130
--Advertisi ng 12 ,000
--Trade Shows.Exhibits & Displays 12,000
--Subscriptions & Publications 775
--Insurance Premium 1,760
--Consulting & Professional Fees 150,000
--Meals, Promotions & General 61,500
--Memberships 9,275
--Outside Agency Services 27,350
--Stationary & Office Supplies 1,000
--Software & Hardware Mtce. Contracts 630
--System & Software Upgrade 8 ,000
- -
Total Expenditures 1,062,182
Revenues
--Federal Grants (17 ,500)
--Ontario Grants (8,000)
--Marketing Sponsors (30,000)
--Cost Recoveries (126 ,825)
--Total Revenues (182,325)
109
2023
Increase/ Approved %Change
Decrease Budget From 2022
59,080 643,662 10 .11%
500 750 200 .00%
6,415 138,805 4 .85%
10,000 15,500 181.82%
-4,000 -
4 ,500 26,500 20.45%
-20,000 -
800 8,800 10 .00%
660 1,700 63.46%
-130 -
2,000 14 ,000 16.67%
8,000 20,000 66.67%
-775 -
-1,760 -
-150,000 -
6,500 68,000 10.57%
1,300 10,575 14.02%
(4,000) 23 ,350 (14.63%)
2,000 3,000 200 .00%
7,145 7,775 -
4,500 12 ,500 56.25%
109,400 1,171,582 10.30%
(7,500) (25,000) 42.86%
(19,500) (27,500) 243.75%
-(30,000) -
7,075 (119,750) (5.58%)
(19,925) (202,250) 10.93%
City of Pickering
2023
Approved Current Budget
10050 Economic Development & Strategic Projects
2021 2022 2022
Actuals * Actuals* Account Description Approved
Budget*
Transfers
--Transfer to(from) Reserve (106,020)
- -
Total Transfers (106,020)
--I Net Expenditures (Revenues) 773,837
2023
Increase/ Approved % Change
Decrease Budget From 2022
(8,415) (114,435) 7.94%
(8,415) (114,435) 7.94%
81,060 854,897 10.48%
* In 2023, the Economic Development & Strategic Projects function was transferred from the budget of the Office of
the CAO to its own departmental budget and cost centre to accurately reflect the current corporate structure.
Budgetted expenses and revenues were transferred from the CAO Administration cost centre to the new Economic
Development & Strategic Projects cost centre and accordingly the 2022 comparative budget information has been
restated .
Comparative actual results for 2022 and prior are not available for the Economic Development & Strategic Projects .
110
City of Pickering
2023
Approved Background Information
10050 Economic Development & Strategic Projects Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Transfer of four full-time positions transferred from 10000: Director, Economic
Development & Strategic Projects; Manager, Economic Development & Marketing;
Senior Officer, Economic Development & Strategic Projects; and Economic
Development & Strategic Projects Associate
One full-time contract Senior Project Manager-Northeast Pickering position (100%
funded by third party)
One full-time Summer Student Internship position (subject to receiving grant -partially
funded from Canada Summer Jobs Fund)
One full-time contract Administrative Assistant position (50% funded from Rate
Stabilization Reserve)
One full-time Marketing Specialist position -Sept 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments -$250 transfer from 10000
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental -transfer of four full-time positions from
10000: Director, Economic Development & Strategic Projects; Manager, Economic
Development & Marketing; Senior Officer, Economic Development & Strategic Projects;
and Economic Development & Strategic Projects Associate
Benefits related to one full-time Senior Project Manager -Northeast Pickering contract
position (100% funded by third party)
Benefits related to one full-time Summer Student Internship position (partially funded
from Canada Summer Jobs Fund)
Benefits related to one full-time contract Administrative Assistant position (50% funded
from Rate Stabilization Reserve)
One full-time Marketing Specialist position -Sept 1, 2023 start date
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Economic Development & Strategic Projects related conferences -$5,500 transfer
from 10000
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Educational assistance -transfer from 10000
Total 501110.0000 Seminars & Education
501130.0000 Travel
1 1 1
Approved
2023
Budget
422,682
107,500
12,880
71,700
28,900
643,662
750
750
110,925
10,750
1,280
7,170
8,680
138,805
15,500
15,500
4,000
4,000
City of Pickering
2023
Approved Background Information
10050 Economic Development & Strategic Projects Run Date: Sep 13, 2023
Mileage for staff -$9,000 transfer from 10000 and budget reduction of $2,500
Airfare & train for trade shows, conferences & business missions -$13,000 transfer
from 10000
Total 501130.0000 Travel
501140.0000 Business Development
Business Development -transfer from 10000
Total 501140.0000 Business Development
502020.0000 Cellular Phones
Annual Smartphone Charges -Director, Economic Development & Strategic Projects -
transfer from 10000
Annual Smartphone Charges -Manager, Economic Development & Marketing -
transfer from 10000
Annual Smartphone Charges -Senior Officer, Economic Development & Strategic
Projects -transfer from 10000 ·
Annual Smartphone Charges -Economic Development Associate -transfer from
10000
SIM cards (2) -Director, Economic Development & Strategic Projects and Manager,
Economic Development & Marketing
Annual Smartphone Charges -Senior Project Manager, Special Projects (funded by
third party)
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Voice / Data -transfer from 10000
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet-transfer from 10000
Total 502040.0000 Internet
502100.0000 Advertising
Economic development promotional advertising -$12,000 transfer from 10000
Total 502100.0000 Advertising
502110.0000 Trd Shows/Exhb/Dsply
Exhibit & Trade Shows (displays, rentals & exhibit materials) -$5,000 transfer from
10000
Municipal/Regional Economic Development Partnership (trade shows, displays,
advertising) -transfer from 10000
Total 502110.0000 Trd Shows/Exhb/Dsply
502120.0000 Subscriptions&Publcs
11 2
Approved
2023
Budget
6,500
20,000
26,500
20,000
20,000
2,000
1,500
1,500
1,500
800
1,500
8,800
660
1,040
1,700
130
130
14,000
14,000
13,000
7,000
20,000
City of Pickering
2023
Approved Background Information
10050 Economic Development & Strategic Projects Run Date: Sep 13, 2023
Reference materials, journals and reports -transfer from 10000
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property). Transfer from
10000
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Consulting for Economic Development & Strategic Projects -transfer from 10000
Consulting for communication assignments related to corporate/strategic projects
(funded from Rate Stabilization Reserve) -transfer from 10000
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
General Public Relations -$7,500 transfer from 10000
City of Pickering Promotional Items (corporate merchandise) -$8,000 transfer from
10000
City Business Events -transfer from 10000
City Sponsorship for Events (e.g., Board of Trade events) -transfer from 10000
Business Engagement Event. Event expenses include staging and sound,
entertainment, catering and rentals, promotions, displays, etc. (costs offset by
corporate sponsorship) -transfer from 10000
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ajax-Pickering Board of Trade -transfer from 10000
Toronto Region Board of Trade -transfer from 10000
Economic Development Council -transfer from 10000
Project Management Institute -$450 transfer from 10000
International Economic Development Council -transfer from 10000
Economic Developers Association of Canada (EDAC) Membership -$1,200 transfer
from 10000
Ontario Aerospace Council -transfer from 10000
Professional Engineers of Ontario
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Economic Development & Strategic Projects Writing Services (including translation
services) -$5,500 transfer from 10000 and budget reduction of $2,000
Graphics Support -transfer from 10000
Marketing Materials -transfer from 10000
Commercial Real Estate Information -transfer from 10000
113
Approved
2023
Budget
775
775
1,760
1,760
75,000
75,000
150,000
12,000
10,000
4,000
12,000
30,000
68,000
2,000
3,000
900
750
1,075
1,500
650
700
10,575
3,500
7,500
6,000
5,700
City of Pickering
2023
Approved Background Information
10050 Economic Development & Strategic Projects Run Date: Sep 13, 2023
Region Business Count Data (TGT Solutions) -transfer from 10000
Total 502260.0000 Outside Agency Srvc
502500.0000 Stationery&OfficeSup
General office supplies -$1,000 transfer from 10000
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS -$630 transfer from 10000
Maintenance -Customer Relationship Management Software
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502720.0000 System&Sftwr Upgrade
New Customer Relationship Management software (funded from the Streamline
Development grant))
Total 502720.0000 System&Sftwr Upgrade
Total Expenses
Revenues
402500.0000 Federal Grants
Can Export Community Initiatives Grant for investment attraction initiatives and
delegation missions -($17,500) transfer from 10000
Canada Summer Jobs
Total 402500.0000 Federal Grants
402510.0000 Ontario Grants
Streamline Development Fund grant for purchase of Customer Relationship
Management software
Rural Economic Development grant to support the Small Business Centre (marketing,
business development, etc.)
Total 402510.0000 Ontario Grants
406530.0000 Marketing Sponsors
Economic Development & Strategic Projects Dept. -Marketing Sponsorships (Taxable)
-transfer from 10000
Total 406530.0000 Marketing Sponsors
406540.0000 Cost Recoveries
Funding from Third Party (100%) for one full-time Senior Project Manager -Northeast
Pickering contract position (Salary & Benefits)
Funding from Third Party (100%) for annual smartphone charges -Senior Project
Manager, Northeast Pickering
Total 406540.0000 Cost Recoveries
Total Revenues
114
Approved
2023
Budget
650
23,350
3,000
3,000
775
7,000
7,775
12,500
12,500
1,171,582
(20,800)
(4,200)
(25,000)
(12,500)
(15,000)
(27,500)
(30,000)
(30,000)
(118,250)
(1,500)
(119,750)
(202,250)
City of Pickering
2023
Approved Background Information
10050 Economic Development & Strategic Projects
Transfers
408007.0000 Trf fr RateStblz Res
Rate Stabilization Res. funding for communication assignments related to
corporate/strategic projects -transfer from 10000
Rate Stabilization Res. funding for (50%) one full-time Administrative Assistance
contract position (salary & benefits)
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
Net Expenses (Revenues)
115
Run Date: Sep 13, 2023
Approved
2023
Budget
(75,000)
(39,435)
(114,435)
(114,435)
854,897
City of Pickering
2023
Approved Current Budget Summary
City Development Department
--2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
4,446,281 4,668,750 Salaries & Wages 4,760,057 604,888
23,029 35 ,209 Overtime 18,000 24,750
1,149,254 1,193,179 Employee Benefits 1,275,184 173,555
1,817 1,493 Uniforms 4,900 150
5,098 6,743 Conferences 21,325 5,100
28,627 14,357 Seminars & Education 50,530 3,120
10,186 16,159 Travel 28 ,870 (500)
141 -Freight, Express & Cartage --
6,842 9,636 Cellular Phones 14,700 2,100
15,279 16,048 Telephone & Data 16,995 3,305
2,227 2,097 Internet 2,125 -
6,138 5,704 Advertising 19,000 8,750
943 1,386 Trade Shows.Exhibits & Displays 2,500 500
7 ,754 9,944 Subscriptions & Publications 8,900 -
4,579 -Brochures/Newsletters Printing 11,000 (11,000)
-141 Photo, Mapping, Print 3,250 1,800
27,120 27,120 Insurance Premium 27,120 2,712
1,935 2 ,743 Insurance Deductible 2,000 2,000
388 ,064 548,301 Consulting & Professional Fees 2 ,317,140 (431 ,980)
3,576 1,889 Meals, Promotions & General 17,450 21,000
25,171 30,394 Memberships 37,535 2,385
2,850 4,868 Outside Agency Services 15,500 (2,700)
-1,029 Building -Repairs & Maintenance --
877 803 Vehicle -Repairs & Maintenance 2,000 -
--Gas , Oil , Tire, Etc. 3 ,000 -
--Building Rentals 300 -
20,293 10 ,146 Misc. Equip. Rentals 10,150 -
4,893 8,915 Stationary & Office Supplies 23,700 (1,050)
488 265 Forms 3,000 6,000
92 ,239 102,450 Programs & Event Supplies 148,545 (1,795)
783 231 Supplies & Tools 2,300 -
-399 Gift Shop/Plaques 500 -
--COVID Related Expenses 2,500 (2,500)
141,894 170,135 Software & Hardware Mtce. Contracts 335,648 (23,003)
208 -Hardware Replacements 20,000 (20,000)
6,418,586 6,890,534 Total Expenditures 9,205,724 367,587
120
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
5,364,945 12.71%
42,750 137.50%
1,448 ,739 13.61%
5,050 3.06%
26,425 23 .92%
53,650 6 .17%
28,370 (1.73%)
--%
16,800 14.29%
20,300 19.45%
2,125 - %
27,750 46.05%
3,000 20 .00%
8,900 - %
-(100.00%)
5,050 55.38%
29,832 10.00%
4,000 100.00%
1,885,160 (18.64%)
38,450 120.34%
39,920 6.35%
12,800 (17.42%)
-- %
2,000 - %
3,000 -%
300 - %
10,150 -%
22 ,650 (4.43%)
9,000 200 .00%
146,750 (1 .21%)
2 ,300 - %
500 - %
-(100 .00%)
312,645 (6 .85%)
-(100.00%)
9,573,311 3.99%
City of Pickering
2023
Approved Current Budget Summary
City Development Department
2021 2022 2022 y -
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Revenues
(8,800) (96,958) Ontario Grants (590,995) 203,365
-(92,495) Other Agency Grants . --
(1,324,931) (1,995,022) Department User Fees (1,430,500) (1,155,500)
(15,433) (9,819) Event Vendor Fees (12,250) -
(11,375) (1,365) Other User Fees (106,495) 106,495
(3,763,431) (4,099,440) Licences & Permits (3,522,500) (957,750)
(6,000) -Municipal Rentals --
(1,000) (2 ,025) Fines & Charges --
-(4,884) Donations (500) (2,500)
--Sustainability Sponsorships (2,000) -
--Sustain Mk! Sponsors (2,000) -
--Rebates & Incentives --
(46,994) (42,704) Cost Recoveries (933,390) 375,390
(5,177,964) (6,344,712) Total Revenues (6,600,630) (1,430,500)
Transfers
(91,350) (86,856) Transfer to/(from) DC Oblg RF (424,395) 147,690
74,470 (122,403) Transfer to(from) Cntg Sty Res . (79,520) 54,220
--Transfer to(from) Reserve (323,845) 49,940
-(15,999) Transfer to (from) Oblig RF (25,000) -
(16,880) (225,258) Total Transfers (852,760) 251,850
1,223,742 320,564 Net Expenditures (Revenues) 1,752,334 (811,063)
Cherrywood Development
--Salaries & Wages -86,100
--Overtime -2,500
--Employee Benefits -25,830
--Uniforms -400
--Seminars & Education -1,200
--Subscriptions & Publications -500
--Memberships -2,000
--Stationary & Office Supplies -100
--Supplies & Tools -100
--Software & Hardware Mtce. Contracts -4,000
1 21
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(387,630) (34.41%)
--%
(2,586,000) 80.78%
(12,250) - %
-(100.00%)
(4,480,250) 27.19%
--%
--%
(3,000) 500.00%
(2 ,000) - %
(2,000) - %
--%
(558,000) (40.22%)
(8,031,130) 21.67%
(276,705) (34.80%)
(25,300) (68 .18%)
(273,905) (15.42%)
(25,000) - %
(600,910) (29.53%)
941,271 (46.28%)
86,100 -%
2,500 -%
25,830 -%
400 - %
1,200 -%
500 -%
2,000 - %
100 -%
100 -%
4,000 -%
City of Pickering
2023
Approved Current Budget Summary
City Development Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
--Misc. Equipment -10 ,000
--Department User Fees -(89,100)
--Transfer to(from) Reserve -(43,630)
--Net Expenditures (Revenues) --
Office of Affordability
--Salaries & Wages -24,200
--Employee Benefits -7,240
--Net Expenditures (Revenues) -31,440
1,223,742 320,564 Total Net Expenditures (Revenues) 1,752,334 (779 ,623)
122
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
10,000 - %
(89 ,100) - %
(43,630) - %
-- %
24 ,200 -%
7,240 -%
31,440 -%
972,711 (44.49%)
'
2018
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
Budget vs Actual Net Cost/Revenue
2018-2022
10110 Building Services
2019
$1,019,983
. � .. -� .. ' .. --., -·.
2020 2021 2022
If actual net revenue< budget net revenue, the cost centre is in a deficit position.
10115 Sustainability
2018 2019 2020 2021 2022
300,000
$250,791
250,000
200,000
150,000
100,000
50,000
0
If actual net cost> budget net cost, the cost centre is in a deficit position.
124
City of Pickering
2023
Approved Background Information
10100 City Development-Admin
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501100.0000 Conferences
City Development related conference -Director -registration and accommodation
Total 501100.0000 Conferences
501110.0000 Seminars & Education
General education assistance
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & mileage
Mileage -Conference
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone -Director
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Reference material, standards, regulations and safety legislations
Transfer to 10105
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
127
Run Date: Sep 13, 2023
Approved
2023
Budget
473,619
473,619
500
500
131,492
131,492
1,000
1,000
2,500
2,500
300
200
500
800
800
2,400
2,400
265
265
4,500
(4,500)
3,487
3,487
City of Pickering
2023
Approved Background Information
10100 City Development-Admin Run Date: Sep 13, 2023
Mobile app development (100% funded from Streamline Development Approval Fund)
Development of online guides (100% funded from Streamline Development Approval
Fund)
Arc GIS (Geographic Information Systems) upgrades, Kiosks and Setup (100% funded
from Streamline Development Approval Fund)
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Refreshments for public planning meetings/workshops and promotional situations -
lunches & consultant workshops
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Urban Land Institute -Director -Associate Membership
Professional Engineers Ontario, Director
Total 502250.0000 Memberships
502410.0000 MiscEquip Rentals
Licence agreement with Durham Region for Teranet land parcel information and
Registered Plans (Year 4 of 5)
Total 502410.0000 MiscEquip Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
Small office equipment
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -AMANDA Property
Maintenance -ESRI and Geocortex
Maintenance -HRIS
FME Software (annual subscription $20,000) & Training
Bluebeam Revu -Extreme (for Building & Planning Sections)
ArcGIS Enterprise Portal (Installation & Configuration)
AutoCAD License Renewal (3 year subscription-estimate)
Additional Bluebeam Revu licences (100% funded from Streamline Development
Approval Fund)
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
128
Approved
2023
Budget
70,000
15,000
38,000
123,000
500
500
240
260
500
10,150
10,150
3,000
3,000
100
100
57,200
79,540
570
40,000
12,720
24,170
27,560
20,000
261,760
1,015,573
10100 City Development-Admin
402510.0000 Ontario Grants
City of Pickering
2023
Approved Background Information
Streamline Development Approval Fund funding for Mobile App, ARC GIS, on line
guides and BlueBeam licenses
Total 402510.0000 Ontario Grants
403000.9560 Department User Fees -Sale of Services-Plan Admin
Sale of Services -maps and other planning documents
Total 403000.9560 Department User Fees -Sale of Services-Plan Admin
Total Revenues
Total Transfers
Net Expenses (Revenues)
129
Run Date: Sep 13, 2023
Approved
2023
Budget
(143,000)
(143,000)
(2,000)
(2,000)
(145,000)
870,573
City of Pickering
2023
Approved Current Budget Summary
10105 Planning & Design
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
2,112,966 2,235,031 Salaries & Wages 2,495,233 198,183
11,535 17,338 Overtime 7,000 23,250
523,386 560,067 Employee Benefits 634,695 53,908
352 464 Uniforms 600 -
3,702 850 Conferences 7,000 2,000
7,226 3,022 Seminars & Education 12,350 (100)
-572 Travel 3,450 (500)
1,089 2,551 Cellular Phones 4,000 -
5,752 6,417 Telephone & Data 6,675 2,425
875 838 Internet 835 -
--Advertising 11,000 7,000
11 -Trade Shows,Exhibits & Displays --
--Subscriptions & Publications -4,500
-141 Photo, Mapping, Print 2,000 -
13,410 13,410 Insurance Premium 13,410 1,341
--Insurance Deductible 1,000 -
221,615 381,.633 Consulting & Professional Fees 1,662,750 (111 ,590)
153 17 Meals, Promotions & General 850 20,000
12,964 14,338 Memberships 14,830 500
--Outside Agency Services 10,000 (7,500)
--Building Rentals 300 -
2,605 4,880 Stationary & Office Supplies 10,000 (500)
--Supplies & Tools 200 -
--COVID Related Expenses 500 (500)
912 3,229 Software & Hardware Mtce. Contracts 3,615 (355)
--Hardware Replacements 10,000 (10,000)
2,918,553 3,244,798 Total Expenditures 4,912,293 182,062
Revenues
-(91,079) Ontario Grants (180,995) (63,635)
(1,280,164) (1,945,250) Department User Fees (1,283,500) (1,081,000)
(248,250) (367,500) Licences & Permits (322,500) (57,750)
(46,994) (42,704) Cost Recoveries (795,000) 336,000
(1,575,408) (2,446,533) Total Revenues (2,581,995) (866,385)
Transfers
130
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
2,693,416 7 .94%
30,250 332.14%
688,603 8.49%
600 -%
9,000 28.57%
12,250 (0 .81%)
2,950 (14.49%)
4,000 -%
9,100 36.33%
835 -%
18,000 63.64%
--%
4,500 -%
2,000 -%
14,751 10.00%
1,000 -%
1,551,160 (6.71%)
20,850 2,352.94%
15,330 3.37%
2,500 (75 .00%)
300 -%
9,500 (5 .00%)
200 -%
-(100 .00%)
3,260 (9.82%)
-(100.00%)
5,094,355 3.71%
(244,630) 35.16%
(2,364,500) 84.22%
(380,250) 17.91%
(459,000) (42.26%)
(3,448,380) 33.55%
City of Pickering
2023
Approved Current Budget Summary
10105 Planning & Design
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
(91,350) (86 ,856) Transfer to/(from) DC Oblg RF (424,395) 147,690
88,684 (101,907) Transfer to(from) Cntg Sty Res . (79,520) 54 ,220
--Transfer to(from) Reserve (323 ,845) 49 ,940
-(5,381) Transfer to (from) Oblig RF --
(2,666) (194,144) Total Transfers (827 ,760) 251,850
1,340,479 604 ,121 Net Expenditures (Revenues) 1,502 ,538 (432,473)
Cherrywood Development
--Salaries & Wages -86 ,100
--Overtime -2,500
--Employee Benefits -25,830
--Uniforms -400
--Seminars & Education -1,200
--Subscriptions & Publications -500
--Memberships -2 ,000
--Stationary & Office Supplies -100
--Supplies & Tools -100
--Software & Hardware Mtce . Contracts -4,000
--Misc. Equ ipment -10,000
--Department User Fees -(89,100)
--Transfer to(from) Reserve -(43,630)
- -
Net Expenditures (Revenues) - -
Office of Affordability
--Salaries & Wages -24,200
--Employee Benefits -7,240
--Net Expenditures (Revenues) -31,440
1,340,479 604,121 Total Net Expenditures (Revenues) 1,502,538 (401,033)
131
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
(276,705) (34 .80%)
(25 ,300) (68 .18%)
(273,905) (15.42%)
-- %
(575,910) (30.43%)
1,070,065 (28.78%)
86,100 -%
2,500 - %
25 ,830 -%
400 - %
1,200 -%
500 -%
2,000 - %
100 -%
100 -%
4,000 -%
10,000 -%
(89 ,100) - %
(43 ,630) - %
-- %
24,200 - %
7,240 -%
31,440 - %
1,101,505 (26.69%)
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Existing full-time Senior Planner, Comprehensive Zoning By-law contract position to
May 31 (funded 100% from Streamlining Development Approval Fund)
One new full-time Senior Planner, Comprehensive Zoning By-law position, June 1,
2023 start date
Existing full-time Junior Geomatics Analyst contract position to Oct 31 (100% funded
from Streamlining Development Approval Fund)
One new full-time Geomatics Analyst position, May 1, 2023 start date (Cost share 75%
Planning / 25% Building)
Two full-time Planning Interns, June 1, 2023 start date (100% funded from
Streamlining Development Approval Fund)
One new full-time Senior Zoning Examiner position, July 1, 2023 start date
One new full-time Zoning Technician position, July 1, 2023 start date
One new full-time Planner II, Site Planning position, May 1, 2023 start date
One new full-time AMANDA Programmer position, May 1, 2023 start date
Total 501000.0000 Salaries & Wages
501000.4001 Salaries & Wages -Cherrywood-10105
One new full-time Principal Planner position -May 1 start date
One new full-time Senior Planner position -December 1 start date
Total 501000.4001 Salaries & Wages -Cherrywood-10105
501000.9755 Salaries & Wages -Office of Affordability
One new full-time Senior Planner -Housing position, October 1, 2023 start date
(Resolution #101 /23)
Total 501000.9755 Salaries & Wages -Office of Affordability
501010.0000 Overtime
OL T Preparation
Priority Projects/Applications
Resident Mtgs
Council/Planning Committee Meetings/Statutory Public Meetings
Heritage Pickering -11 Meetings
Secretary-Treasurer -Committee of Adjustment -12 meetings
Advisory Committee meetings
Overtime funded from Streamline Development Fund
Total 501010.0000 Overtime
501010.4001 Overtime -Cherrywood-10105
Overtime required to meet workload demands -Planning staff
132
Approved
2023
Budget
2,304,986
41,700
56,300
49,200
35,830
31,500
45,000
33,300
47,800
47,800
2,693,416
78,900
7,200
86,100
24,200
24,200
1,500
2,500
2,000
6,500
750
6,000
1,000
10,000
30,250
2,500
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Total 501010.4001 Overtime -Cherrywood-10105
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to existing full-time Senior Planner, Comprehensive Zoning By-law
contract position to May 31 (funded 100% from Streamlining Development Approval
Fund)
Benefits related to one new full-time Senior Planner, Comprehensive Zoning By-law
position, June 1, 2023 start date
Benefits related to existing full-time Junior Geomatics Analyst contract position to Oct
31 (100% funded from Streamlining Development Approval Fund)
Benefits related to one new full-time Geomatics Analyst position, May 1, 2023 start
date (Cost share 75% Planning / 25% Building Services)
Benefits related to two full-time Planning Interns, June 1, 2023 start date (100%
funded from Streamlining Development Approval Fund)
Benefits related to one new full-time Senior Zoning Examiner position, July 1, 2023
start date
Benefits related to one new full-time Zoning Technician position, July 1, 2023 start date
Benefits related to one new full-time Planner 11, Site Planning position, May 1, 2023
start date
Benefits related to one new full-time AMANDA Programmer position, May 1, 2023 start
date
Total 501020.0000 Employee Benefits
501020.4001 Employee Benefits -Cherrywood-10105
Benefits related to one new full-time Principal Planner position-May 1 start date
Benefits related to one new full-time Senior Planner position -December 1 start date
Total 501020.4001 Employee Benefits -Cherrywood-10105
501020.9755 Employee Benefits -Office of Affordability
One new full-time Senior Planner -Housing position, October 1, 2023 start date
(Resolution #101 /23)
Total 501020.9755 Employee Benefits -Office of Affordability
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501040.4001 Uniforms -Cherrywood-10105
Safety boots & other safety equipment
Total 501040.4001 Uniforms -Cherrywood-10105
501100.0000 Conferences
133
Approved
2023
Budget
2,500
594,863
4,170
16,900
4,920
10,750
3,150
13,490
11,700
14,330
14,330
688,603
23,670
2,160
25,830
7,240
7,240
600
600
400
400
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Conference
-(3 Staff) Registration and hotel
Urban Land Institute/Municipal Affairs Conference/Strategy Institute or similar
ESRI User Regional Conference
General conferences
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Planner/zoning Progression -Education!Training
Municipal Mgmt Course at Ontario Tech.
Durham Region Planners Seminars & Workshops
GIS Training
Planning & Design Seminars
Total 501110.0000 Seminars & Education
501110.4001 Seminars & Education -Cherrywood-10105
Seminars for Planning staff
Total 501110.4001 Seminars & Education -Cherrywood-10105
501130.0000 Travel
Parking & Mileage
OPPI or Similar Conference
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges or Reimbursements -Chief Planner & Mgr. Dev Review &
Urban Design, Mgr. Policy & Geomatics, & Senior Coordinator, Development Liaison,
Mgr. Zoning & Administration
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Public meetings regarding various studies and notification of City-initiated zonings &
official plans; RFP notices
Digital film advertising for film activity (i.e., promote backlot)
Total 502100.0000 Advertising
502120.0000 Subscriptions&Publcs
Reference material, standards, regulations and safety legislation -transfer from 10100
Total 502120.0000 Subscriptions&Publcs
134
Approved
2023
Budget
4,000
3,000
1,000
1,000
9,000
1,000
5,250
500
5,000
500
12,250
1,200
1,200
2,500
450
2,950
4,000
4,000
9,100
9,100
835
835
8,000
10,000
18,000
4,500
4,500
City of Pickering
2023
Approved Background Information
10105 Planning & Design
502120.4001 Subscriptions & Publcs -Cherrywood-10105
Subscriptions and publications for Planning staff
Total 502120.4001 Subscriptions & Publcs -Cherrywood-10105
502150.0000 Photo,Mapping,Print
Report Reproduction/Specialized Printing
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Professional/Technical Assistance -General/Urban Design/Heritage
Organizational review to streamline the development review & approval process
(funded from Streamline Development Fund)
Scoped housing assessment & inclusionary zoning study
Consulting services as required to assist with high priority development application
review
Evaluation of properties and structures on Heritage Registry as required by Bill 23
Consultation assistance for Kingston Road/Brock Node Zoning By-law
Background research on Indigenous peoples in Pickering (as input to
interpretive/educational signage in parks)
Waterfront & Nautical Village visioning exercise
Total 502230.0000 Consult&Prof Fees
502230.4633 Consult&Prof Fees -Fund-ContStudies-PLAN
Infrastructure Ontario Environmental Assessment for Land for Park Purposes at the
southeast corner of Tillings Rd. and Dersan St. (PO# 4500000005)
GIS Corporate Strategic Plan (39% DC Funded) (Resolution# 682/21) (PO#
4500000624)
Bill 109 Planning Application Fees (PO#4500000707)
Graphic design work for Film Pickering (PO#4500000786)
Total 502230.4633 Consult&Prof Fees -Fund-ContStudies-PLAN
502230.4634 Consult&Prof Fees -Fund-SeatonAPP-PLAN
Seaton Development, Implementation & Legal Assistance in response to unknown
development issues as they arise related to planning, heritage, trail planning,
economic development, sustainability, broadband infrastructure and 0MB.
135
Run Date: Sep 13, 2023
Approved
2023
Budget
500
500
2,000
2,000
14,751
14,751
1,000
1,000
50,000
100,000
100,000
100,000
100,000
30,000
30,000
30,000
540,000
2,385
1,970
1,845
1,530
7,730
150,000
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Infrastructure Ontario Environmental Assessment for Seaton Primary Trails -100%
funded from Seaton App Fees (PO# 4500000011)
Total 502230.4634 Consult&Prof Fees -Fund-SeatonAPP-PLAN
502230.4635 Consult&Prof Fees -Fund-Dvlp/Ownrs-PLAN
Urban Design Review Services (funded 100% from Developers)
Peer Review Consulting Services (heritage, transportation, land use compatibility, etc.)
-funded 100% from developers
Total 502230.4635 Consult&Prof Fees -Fund-Dvlp/Ownrs-PLAN
502230.4639 Consult&Prof Fees -Fund-DC Reserves-PLAN
Comprehensive Zoning By-law Review (Phases 2 & 3) 67.5 % DC Funded and 32.5%
funded from Continuing Studies Reserve
North East Pickering OPA -Background studies (71 % funded by Landowners and 29%
DC funded). Res# 625/21 (PO# 4500000474)
Comprehensive Zoning By-law Update-Multi Year Project-Contingency (Phases 2 & 3)
67.5 % DC Funded and 32.5% funded from Rate Stabilization Reserve
OP Review background studies (e.g., Retail & Office Impact Assessment) -67.5% DC
funded
Total 502230.4639 Consult&Prof Fees -Fund-DC Reserves-PLAN
502240.0000 Meals/Prom/General
Refreshments for public planning meetings/workshops and promotional situations -
lunches & consultant workshops
OPPI Sponsor Registrations
Business Development for Film Industry (Your Business. Their Next Film) Event -
expenses include staging and sound, entertainment, catering and rentals, promotions,
displays, etc., cost off-set by backlot lease revenues
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Full
Membership -14 staff
OPPI/CIP Provisional Membership -1 staff
Ontario Association of Committees of Adjustment -4 staff@ $150 each
Urban & Regional Information Systems Association (URISA) Ontario -1 staff
URISA International -1 staff
Urban Land Institute (Associate Membership) -4 staff
OBOA
AMANDA Central User Group Annual Fee
Total 502250.0000 Memberships
502250.4001 Memberships -Cherrywood-10105
136
Approved
2023
Budget
71,155
221,155
40,000
25,000
65,000
56,425
540,850
70,000
50,000
717,275
600
250
20,000
20,850
12,000
850
550
80
300
900
400
250
15,330
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Professional memberships for (2) planning staff (OPPI/CIP)
Total 502250.4001 Memberships -Cherrywood-10105
502260.0000 Outside Agency Srvc
Film Investment Package (preparation, design & marketing; photography; promotional
video) (100% funded from film permit and land lease revenues)
Statistics Canada custom data run for Pickering
Total 502260.0000 Outside Agency Srvc
502400.0000 Building Rentals
Rental of facilities and payment of security when holding public meetings
Total 502400.0000 Building Rentals
502500.0000 Stationery&OfficeSup
General office supplies & paper/print cartridges
Total 502500.0000 Stationery&OfficeSup
502500.4001 Stationery&OfficeSup -Cherrywood-10105
Stationary and office supplies -Planning staff
Total 502500.4001 Stationery&OfficeSup -Cherrywood-10105
502540.0000 Supplies & Tools
Small office & drafting equipment
Total 502540.0000 Supplies & Tools
502540.4001 Supplies & Tools -Cherrywood-10105
Supplies & tools -Planning staff
Total 502540.4001 Supplies & Tools -Cherrywood-10105
502700.0000 Sfwr/Hdwr Mntc Contr
HRIS Maintenance
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502700.4001 Sfwr/Hdwr Mntc Contr -Cherrywood-10105
Software licensing -Planning
Total 502700.4001 Sfwr/Hdwr Mntc Contr -Cherrywood-10105
502750.4001 Misc. Equipment -Cherrywood-10105
Computers and related equipment for new staff
Total 502750.4001 Misc. Equipment -Cherrywood-10105
Total Expenses
Revenues
402510.0000 Ontario Grants
Streamline Development Fund funding for Senior Planner, Geomatics Analyst and
Planning Interns as well as organizational review
Total 402510.0000 Ontario Grants
403000.4001 Department User Fees -Cherrywood-10105
137
Approved
2023
Budget
2,000
2,000
500
2,000
2,500
300
300
9,500
9,500
100
100
200
200
100
100
3,260
3,260
4,000
4,000
10,000
10,000
5,258,525
(244,630)
(244,630)
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Planning fees
Total 403000.4001 Department User Fees -Cherrywood-10105
403000.9568 Department User Fees -Request for Zoning Information
Request for Zoning Information & Zoning Certificates
Total 403000.9568 Department User Fees -Request for Zoning Information
403000.9569 Department User Fees -Pre-consultations -Plan
Pre-consultations
Total 403000.9569 Department User Fees -Pre-consultations -Plan
403000.9571 Department User Fees -Zoning By-law Amendments
Zoning By-law Amendments
Total 403000.9571 Department User Fees -Zoning By-law Amendments
403000.9572 Department User Fees -Official Plan Amendment
Official Plan Amendment
Total 403000.9572 Department User Fees -Official Plan Amendment
403000.9573 Department User Fees -Draft Plan of Subdivision/Condominium
Approved
2023
Budget
(89,100)
(89,100)
(13,500)
(13,500)
(18,000)
(18,000)
(437,000)
(437,000)
(114,000)
(114,000)
Draft Plan of Subdivision/Condominium (121,500)
Total 403000.9573 Department User Fees -Draft Plan of Subdivision/Condominium (121,500) -~---
403000.957 4 Department User Fees -Site Plan
Site Plan
Total 403000.9574 Department User Fees -Site Plan
403000.9575 Department User Fees -Telecommunication Tower
Telecommunications Towers
Total 403000.9575 Department User Fees -Telecommunication Tower
403000.9576 Department User Fees -Committee of Adjustment -Variances
Committee of Adjustment -Variances
Total 403000.9576 Department User Fees -Committee of Adjustment -Variances
403000.9577 Department User Fees -Land Division
Land Division
Total 403000.9577 Department User Fees -Land Division
403000.9578 Department User Fees -Minister's Zoning Order
Minister's Zoning Order
Total 403000.9578 Department User Fees -Minister's Zoning Order
403000.9579 Department User Fees -Other-PlanningSrvc
Other
Total 403000.9579 Department User Fees -Other-PlanningSrvc
404000.9400 Licences and Permits -Lic.&Permits-Film Permit
Film Permit Fees (public road use and land lease)
Total 404000.9400 Licences and Permits -Lic.&Permits-Film Permit
406540.0000 Cost Recoveries
138
(1,485,000)
(1,485,000)
(22,100)
(22,100)
(100,000)
(100,000)
(42,000)
(42,000)
(6,900)
(6,900)
(4,500)
(4,500)
(380,250)
(380,250)
City of Pickering
2023
Approved Background Information
10105 Planning & Design Run Date: Sep 13, 2023
Funded from Developers 100% -Urban Design Review Services
Records Management Scanning Fees
Northeast Pickering OPA -Background Studies (71 % funded by Landowners)
Funded 100% from Developers -Peer Review Consulting Services (heritage,
transportation, land use compatibility, etc.)
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
408007 .0000 Trf fr RateStblz Res
Rate Stabilization Res. funding (32.5%) for Comprehensive Zoning By-law
Update-Multi Year Project-Contingency (Phases 2 & 3)
Total 408007 .0000 'Trf fr RateStblz Res
408009.0000 Trf fr Cntg Stdy Res
Continuing Studies Reserve funding (61 %) GIS Corporate Strategic Plan (Resolution#
682/21)
Continuing Studies Reserve funding for Infrastructure Ontario Environmental
Assessment for Land for Park Purposes at the southeast corner of Tillings Rd. and
Dersan St.
Continuing Studies Reserve funding for graphic design work for Film Pickering
Continuing Studies Reserve funding for Bill 109 -Planning Application Fees
Continuing Studies Reserve funding (32.5%) for Comprehensive Zoning By-law Review
(Phases 2 & 3)
Total 408009.0000 Trf fr Cntg Stdy Res
408019.0000 Trf fr SeatonDev Res
Seaton Application Fees funding for Seaton Development, Implementation & Legal
Assistance
Seaton Application Fees funding for Infrastructure Ontario Environmental Assessment
for Seaton Primary Trails
Seaton Application Fees funding for Waterfront & Nautical Village Visioning Exercise
Total 408019.0000 Trf fr SeatonDev Res
408040.4001 Trf fr Cherrywood Res -Cherrywood-10105
Funding for Cherrywood development operating expenses
Total 408040.4001 Trf fr Cherrywood Res -Cherrywood-10105
408600.0000 Trf fr DC Oblg RF
DC Funding (67.5%) for Comprehensive Zoning By-law Review (Phases 2 & 3)
DC Funding (67.5%) for Comprehensive Zoning By-law Update-Multi Year
Project-Contingency (Phases 2 & 3)
139
Approved
2023
Budget
(40,000)
(10,000)
(384,000)
(25,000)
(459,000)
(3,537,480)
(22,750)
(22,750)
(1,200)
(2,385)
(1,530)
(1,845)
(18,340)
(25,300)
(150,000)
(71,155)
(30,000)
(251,155)
(43,630)
(43,630)
(38,085)
(47,250)
10105 Planning & Design
City of Pickering
2023
Approved Background Information
DC Funding (39%) for GIS Corporate Strategic Plan (Resolution# 628/21)
DC Funding (29%) for Northeast Pickering OPA -Background studies
DC Funding (67.5%) for Official Plan Review Background Studies
Total 408600.0000 Trf fr DC Oblg RF
Total Transfers
Net Expenses (Revenues)
140
Run Date: Sep 13, 2023
Approved
2023
Budget
(770)
(156,850)
(33,750)
(276,705)
(619,540)
1,101,505
City of Pickering
2023
Approved Current Budget Summary
1011 O Building Services
-
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
1,527,364 1,632,338 Salaries & Wages 1,412,001 348,019
11,495 13,148 Overtime 10,000 -
407,427 443,101 Employee Benefits 401,463 101,790
1,466 653 Uniforms 4,000 -
300 3,823 Conferences 7,800 2,100
21,172 10,750 Seminars & Education 30,300 -
9,910 15,162 Travel 22,600 -
4,008 4,586 Cellular Phones 7 ,700 1,400
6,389 6,417 Telephone & Data 6,675 425
874 838 Internet 835 -
939 3,369 Subscriptions & Publications 4,000 -
4,579 -Brochures/Newsletters Printing 11,000 (11,000)
7,520 7,520 Insurance Premium 7,520 752
1,935 2,743 Insurance Deductible 1,000 2,000
141,114 53,856 Consulting & Professional Fees 138,390 (43,390)
988 187 Meals, Promotions & General 5,900 -
8,316 12,241 Memberships 17,805 1,550
-1,029 Building -Repairs & Maintenance --
877 803 Vehicle -Repairs & Maintenance 2,000 -
--Gas, Oil, Tire, Etc. 3,000 -
1,043 1,682 Stationary & Office Supplies 8,000 -
488 265 Forms 3,000 6,000
783 231 Supplies & Tools 2,000 -
--COVID Related Expenses 1,000 (1,000)
583 16,202 Software & Hardware Mtce. Contracts 47,195 (85)
208 -Hardware Replacements 10,000 (10,000)
2,159,778 2,230,944 Total Expenditures 2,165,184 398,561
Revenues
(38,551) (30,968) Department User Fees (35,000) (5,000)
(3,515,181) (3,731,940) Licences & Permits (3,200,000) (900,000)
(1,000) (2,025) Fines & Charges --
--Cost Recoveries (138,390) 43,390
(3,554,732) (3,764,933) Total Revenues (3,373,390) (861,610)
Transfers
141
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
1,760,020 24.65%
10,000 -%
503,253 25.35%
4,000 -%
9,900 26.92%
30 ,300 -%
22,600 -%
9,100 18 .18%
7,100 6.37%
835 -%
4,000 -%
-(100.00%)
8,272 10 .00%
3,000 200 .00%
95,000 (31 .35%)
5,900 - %
19,355 8.71%
-- %
2,000 -%
3,000 -%
8,000 -%
9,000 200 .00%
2,000 -%
-(100 .00%)
47,110 (0 .18%)
-(100 .00%)
2,563,745 18.41%
(40,000) 14 .29%
(4,100,000) 28.13%
--%
(95,000) (31 .35%)
(4,235,000) 25.54%
City of Pickering
2023
Approved Current Budget Summary
10110 Building Services
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(14,214) (20,496) Transfe r to(from ) Cntg Sty Res . --
(14 ,214) (20 ,496) Total Transfers --
(1,409,168) (1,554,485) Net Expenditures (Revenues) (1 ,208,206) (463,049)
142
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
--%
--%
(1,671,255) 38.33%
City of Pickering
2023
Approved Background Information
1011 O Building Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Geomatics Analyst position, May 1, 2023 start date (Cost share 75%
Planning / 25% Building Services)
One new full-time Principal Code Advisor position, May 1, 2023 start date
One new full-time Building Inspector II position, May 1, 2023 start date
One new full-time Clerk, Building Services position, May 1, 2023 start date
One new full-time Examiner/Inspector position, May 1, 2023 start date
Two new full-time Building Inspector Interns, May 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
On Call Basis as per Collective Agreement
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Geomatics Analyst position, May 1, 2023 start
date (Cost share 75% Planning / 25% Building Services)
Benefits related to one new full-time Principal Code Advisor position, May 1, 2023 start
date
Benefits related to one new full-time Building Inspector II position, May 1, 2023 start
date
Benefits related to one new full-time Examiner/Inspector position, May 1, 2023 start
date
Benefits related to one new full-time Clerk, Building Services position, May 1, 2023
start date
Benefits related to two new full-time Building Inspector Interns, May 1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501100.0000 Conferences
Ontario Building Officials Association (3 Staff) -Hotel/Reg'n
Large MuniGipalities Chief Building Officials (LMCBO) Fall/Spring Workshop (CBO)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Building Code & other technical training programs -all staff
143
Approved
2023
Budget
1,441,150
11,970
70,100
57,700
41,200
55,600
82,300
1,760,020
10,000
10,000
401,453
3,580
21,030
17,320
16,670
14,400
28,800
503,253
4,000
4,000
7,500
2,400
9,900
8,400
City of Pickering
2023
Approved Background Information
10110 Building Services Run Date: Sep 13, 2023
Heating, Refrigeration & Air Conditioning Institute (HRAI) Courses -Senior
Examiner/Inspector (Plumbing & HVAC)
General Educational Assistance
Construct Canada -CBO and Staff
Ontario Building Officials Assoc. (OBOA) or similar Course (to be facilitated by the City
& is 100% cost recoverable)
Municipal Mgmt Course -UOIT (2 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Ontario Building Officials Association Conference (4 Staff)
Annual mileage for Building Staff
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges -Manager, Supervisors and 9 staff
Equipment Upgrades -4 staff @ $425
Smartphone equipment and monthly charges for new Principal Code Advisor and
Inspector II
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Building Codes & Updates, Referenced Standards, and Fire Codes
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Professional engineers, building science specialists, code experts and environmental
consultants retained to provide specialized examination and inspection services for
structural review of high rise and other complex projects -100% recoverable
144
Approved
2023
Budget
2,000
1,000
700
10,000
8,200
30,300
1,100
21,500
22,600
6,000
1,700
1,400
9,100
7,100
7,100
835
835
4,000
4,000
8,272
8,272
3,000
3,000
80,000
City of Pickering
2023
Approved Background Information
10110 Building Services Run Date: Sep 13, 2023
Specialized consultants to support investigations -100% recoverable
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month)
Conference Meals
Corporate Apparel
Promotional Items
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Assn. of Architectural Technologists of Ont.-(2 staff)
Min. of Municipal Affairs (MMAH) Building Code Identification Number (BCIN) -Director
Filings
Ontario Building Officials Assn -(22 staff)
Code Interpretation Advisory Committee -(1 staff)
Mechanical Services Advisory Committee -(1 staff)
Plumbing Advisory Committee -(1 staff)
Building Inspection Advisory Committee -(1 staff)
American Society of Heating Refrigeration & Air Condition Engineers -(1 staff)
Structural Advisory Committee -(1 staff)
Large Municipalities Chief Building Officials -(1 staff)
Ontario Association of Certified Engineering Technologists -(2 staff)
MMAH BCIN Annual Registration Fees -(14 staff)
Membership Contingency Fund
Professional Engineers Ontario -(4 staff)
Durham Chapter -OBOA (5 staff)
Heating, Refrigeration & Air Conditioning Institute (HRAI) Corporate Membership
Durham Home Builders Association
Total 502250.0000 Memberships
502370.0000 Vehicle Rpr & Mntc
For Building Services Vehicle
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Winter tires, etc. for Building Services vehicle
Total 502375.0000 Gas, Oil, Tires, Etc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Promote building services to the public
145
Approved
2023
Budget
15,000
95,000
800
600
2,500
2,000
5,900
500
3,800
7,100
50
50
50
50
280
50
750
550
1,800
700
900
625
500
1,600
19,355
2,000
2,000
3,000
3,000
8,000
8,000
9,000
City of Pickering
2023
Approved Background Information
10110 Building Services
Total 502510.0000 Forms
502540.0000 Supplies & Tools
Personal Protective Equipment (Grow operations and other hazardous sites)
Incidental inspection and testing devices
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Maintenance -ePermitting
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
403000.9530 Department User Fees -Compliance Ltr-Bldg
Compliance Letters
Total 403000.9530 Department User Fees -Compliance Ltr-Bldg
403000.9531 Department User Fees -Other Rev -Building
Revenue from attendance by outside municipalities to offset cost for OBOA course
Records Management Scanning
Total 403000.9531 Department User Fees -Other Rev -Building
404000.9450 Licences and Permits -Building Permits
Residential
Non-residential
Sign permits
Other permits
Total 404000.9450 Licences and Permits -Building Permits
406540.0000 Cost Recoveries
Specialized consultants to support investigations (charge-back for costs incurred) -
100% recoverable
Professional engineers, specialists and consultants, code experts to provide
specialized examination and inspections services (charge-back for costs incurred) for
structural review of high rise and other complex projects -100% recoverable
Total 406540.0000 Cost Recoveries
Total Revenues
Total Transfers
NetExpenses(Revenues)
146
Run Date: Sep 13, 2023
Approved
2023
Budget
9,000
1,000
1,000
2,000
2,110
45,000
47,110
2,563,745
(15,000)
(15,000)
(10,000)
(15,000)
(25,000)
(3,000,000)
(900,000)
(50,000)
(150,000)
(4,100,000)
(15,000)
(80,000)
(95,000)
(4,235,000)
(1,671,255)
10115 Sustainability
2021 2022
Actuals Actuals
370,216 370,161
-2,051
106,981 77,122
-214
845 1,287
229 -
-66
141 -
1,513 1,594
1,308 1,170
199 153
6,138 5,704
931 1,386
243 -
--
3,020 3,020
18,562 107,788
2,333 1,419
2,797 2,762
2,850 4,868
260 465
92,239 102,450
--
171 470
610,976 684,150
(8 ,800) (5,879)
-(92,495)
--
(15,433) (9,819)
(11 ,375) (1,365)
(6,000) -
-(4,884)
--
--
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Salaries & Wages 388,905 40,585
Overtime 500 1,500
Employee Benefits 108 ,574 16,309
Uniforms 300 150
Conferences 4,000 1,000
Seminars & Education 4 ,880 3,120
Travel 1,000 -
Freight, Express & Cartage --
Cellular Phones 2 ,200 700
Telephone & Data 1,520 180
Internet 190 -
Advertising 8,000 1,750
Trade Shows.Exhibits & Displays 2,500 500
Subscriptions & Publications 400 -
Photo, Mapping , Print 1,000 1,800
Insurance Premium 3,020 302
Consulting & Professional Fees 151,000 (50,000)
Meals, Promotions & General 10,000 1,000
Memberships 3,550 335
Outside Agency Services 5,500 4,800
Stationary & Office Supplies 1,000 1,000
Programs & Event Supplies 148,545 (1,795)
COVI D Related Expenses 500 (500)
Software & Hardware Mtce . Contracts 525 (10)
Total Expenditures 847,609 22,726
Revenues
Ontario Grants --
Other Agency Grants --
Department User Fees (110,000) (69,500)
Event Vendor Fees (12 ,250) -
Other User Fees (106,495) 106,495
Municipal Rentals --
Donations (500) (2,500)
Sustainability Sponsorships (2,000) -
Sustain Mkt Sponsors (2,000) -
14 7
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
429,490 10.44%
2,000 300.00%
124,883 15.02%
450 50.00%
5,000 25.00%
8,000 63.93%
1,000 -%
-- %
2,900 31.82%
1,700 11 .84%
190 - %
9,750 21 .88%
3,000 20.00%
400 - %
2,800 180.00%
3,322 10.00%
101,000 (33.11%)
11,000 10.00%
3,885 9.44%
10,300 87.27%
2,000 100.00%
146,750 (1 .21%)
-(100.00%)
515 (1 .90%)
870,335 2.68%
-- %
--%
(179,500) 63.18%
(12 ,250) - %
-(100.00%)
-- %
(3,000) 500 .00%
(2,000) -%
(2 ,000) - %
10115 Sustainability
2021 2022
Actuals Actuals
--
--
(41 ,608) (114,442)
-(10 ,618)
-(10,618)
569,368 559,090
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Rebates & Incentives --
Cost Recoveries -(4 ,000)
Total Revenues (233 ,245) 30,495
Transfers
Transfer to (from) Oblig RF (25 ,000) -
Total Transfers (25 ,000) -
Net Expenditures (Revenues) 589,364 53,221
148
Run Date: Sep 13 , 2023
2023
Approved %Change
Budget From 2022
--%
(4,000) - %
(202,750) (13.07°/~)
(25,000) - %
(25,000) -%
642,585 9.03%
City of Pickering
2023
Approved Background Information
10115 Sustainability Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Coordinator, Community Energy Management position, May 1, 2023
start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Coordinator, Community Energy Management
position, May 1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501100.0000 Conferences
Sustainability & Energy Conferences
Ont. Professional Planners Institute (OPPI) or similar conference for Senior Planner,
Sustainability
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Sustainability & Related Projects
Staff Training -Professional Development
Sustainable Design Standards Implementation
Education Assistance Program (2 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Smartphone Charges (Manager & 2 Coordinators)
Cell phone equipment and monthly charges for new Coordinator of Community Energy
Management position
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
149
Approved
2023
Budget
365,090
64,400
429,490
2,000
2,000
105,573
19,310
124,883
450
450
4,000
1,000
5,000
1,500
3,000
1,500
2,000
8,000
1,000
1,000
2,200
700
2,900
City of Pickering
2023
Approved Background Information
10115 Sustainability
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.9720 Advertising -General(Strat lnitv)
Advertising programs/events
Total 502100.9720 Advertising -General(Strat lnitv)
502110.9720 Trd Shows/Exhb/Dsply -General(Strat lnitv)
Events (supplies for various displays/activities)
Total 502110.9720 Trd Shows/Exhb/Dsply -General(Strat lnitv)
502120.0000 Subscriptions&Publcs
Reference material
Total 502120.0000 Subscriptions&Publcs
502150.0000 Photo,Mapping,Print
Photography & videography services for City's promotional publications
Measuring Sustainability Reprint and Materials
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Implementation of Sustainable Design Standards
LEAF Tree Planting Program (Year 3 of 5)
Sustainability and Climate Change
Update Measuring Sustainability Report
Total 502230.0000 Consult&Prof Fees
502240.9720 Meals/Prom/General -General(Strat lnitv)
Sustainability Corporate Wear
Refreshment/Food for Events
Seaton Workshop Series (partially funded by Sponsors)
Total 502240.9720 Meals/Prom/General -General(Strat lnitv)
502250.0000 Memberships
OPPI/CIP Full Membership -Senior Planner, Sustainability
Clean Air Council
Project Management Institute
International Society of Sustainability Professionals (3 staff)
Circular Innovation Council
150
Run Date: Sep 13, 2023
Approved
2023
Budget
1,700
1,700
190
190
9,750
9,750
3,000
3,000
400
400
1,000
1,800
2,800
3,322
3,322
30,000
15,000
30,000
26,000
101,000
2,000
1,000
8,000
11,000
750
1,800
400
450
360
City of Pickering
2023
Approved Background Information
10115 Sustainability
Pickering Naturalists
Durham Integrated Growers
Total 502250.0000 Memberships
502260.9720 Outside Agency Srvc -General(Strat lnitv)
General Design Services
Pollinator Garden Volunteer Training, Services & Supplies
Measuring Sustainability Report Design Services
Total 502260.9720 Outside Agency Srvc -General(Strat lnitv)
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502520.9015 Program&Event Supps -Farmers Market
Program supplies (including marketing, equipment, maintenance and entertainment)
Total 502520.9015 Program&Event Supps -Farmers Market
502520.9720 Program&Event Supps -General(Strat lnitv)
Promotional Activities & Materials
Total 502520.9720 Program&Event Supps -General(Strat lnitv)
502520.9721 Program&Event Supps -Corporate Awareness
Program Supplies
Total 502520.9721 Program&Event Supps -Corporate Awareness
502520.9722 Program&Event Supps -Comm Awareness Event Mgmt
Program Supplies
Total 502520.9722 Program&Event Supps -Comm Awareness Event Mgmt
502520.9723 Program&Event Supps -Dog Waste Diversion
Program Supplies (18 Stations plus additional new sites)
Total 502520.9723 Program&Event Supps -Dog Waste Diversion
502520.9724 Program&Event Supps -Community Clean-ups
Program Supplies
Total 502520.9724 Program&Event Supps -Community Clean-ups
502520.9725 Program&Event Supps -Waterfowl Management Prgm
Program Supplies (includes goose relocation, egg oiling)
Total 502520.9725 Program&Event Supps -Waterfowl Management Prgm
502520.9726 Program&Event Supps -Tree Planting
Program Supplies -Tree Planting (Funded from Duffin Heights Terrestrial Habitat
Reserve Fund)
Tree & Vegetation Planting-High Priority Sites
Total 502520.9726 Program&Event Supps -Tree Planting
502520.9727 Program&Event Supps -Stream Restoration
151
Run Date: Sep 13, 2023
Approved
2023
Budget
25
100
3,885
2,500
3,000
4,800
10,300
2,000
2,000
12,250
12,250
10,000
10,000
3,000
3,000
5,500
5,500
70,000
70,000
4,000
4,000
7,000
7,000
15,000
10,000
25,000
City of Pickering
2023
Approved Background Information
10115 Sustainability
Program Supplies -Stream Restoration (Funded from Duffin Heights Fish Habitat
Reserve Fund)
Total 502520.9727 Program&Event Supps -Stream Restoration
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
403000.9559 Department User Fees -Sustain Srvc -Plan Applications
Pre-Consultations
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Total 403000.9559 Department User Fees -Sustain Srvc -Plan Applications
403090.9015 Event Vendor Fees -Farmers Market
Farmers Market Vendor table fees
Total 403090.9015 Event Vendor Fees -Farmers Market
406500.0000 Donations
Sustainable Pickering Contributions
Total 406500.0000 Donations
406522.9720 Sustain Sponsorships -General(Strat lnitv)
Sustainability Sponsorships (No tax)
Total 406522.9720 Sustain Sponsorships -General(Strat lnitv)
406532.9720 Sustain Mkt Sponsors -General(Strat lnitv)
Sustainability Marketing Sponsorships (Taxable)
Total 406532.9720 Sustain Mkt Sponsors -General(Strat lnitv)
406540.0000 Cost Recoveries
Seaton Workshop Series -Seaton Landowners Funding
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
408200.0000 Trf fr 3rdPtyOblg RF
Tree Planting -Duffin Heights Terrestrial Habitat
Stream Restoration -Duffin Heights Fish Habitat
Total 408200.0000 Trf fr 3rdPtyOblg RF
Total Transfers
152
Run Date: Sep 13, 2023
Approved
2023
Budget
10,000
10,000
515
515
870,335
(2,000)
(23,000)
(6,000)
(13,500)
(135,000)
(179,500)
(12,250)
(12,250)
(3,000)
(3,000)
(2,000)
(2,000)
(2,000)
(2,000)
(4,000)
(4,000)
(202,750)
(15,000)
(10,000)
(25,000)
(25,000)
10115 Sustainability
Net Expenses (Revenues)
City of Pickering
2023
Approved Background Information
153
Run Date: Sep 13, 2023
Approved
2023
Budget
642,585
City of Pickering
2023
Approved Current Budget Summary
10120 Committee of Adjustment
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
7,080 5,760 Salaries & Wages 7 ,200 1,200
543 438 Employee Benefits 1,022 (514)
250 -Conferen ces 1,000 -
--Seminars & Education 200 100
259 124 Travel 820 -
750 675 Memberships 750 -
8,882 6,997 Total Expenditures 10,992 786
Revenues
--Total Revenues --
Transfers
- -
Total Transfers --
8,882 . 6,997 Net Expenditures (Revenues) 10,992 786
154
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
8,400 16.67 %
508 (50.29%)
1,000 -%
300 50.00%
820 -%
750 -%
11,778 7.15%
--%
--%
11,778 7.15%
City of Pickering
2023
Approved Background Information
10120 Committee of Adjustment
Expenditures
501000.0000 Salaries & Wages
Honorarium -5 Members
Total 501000.0000 Salaries & Wages
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT)
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Ontario Assoc. of Ctee. of Adjust. Conference (1 member)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Ontario Assoc. of Committee of Adjust. (1 member/1 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Committee of Adjust. Members -12 meetings @ 55km per meeting @ $.56/km
Committee of Adjust. Members -Site Visits -200km @ $.56/km
Ontario Assoc. of Ctee of Adjust. Conference/Seminars
Total 501130.0000 Travel
502250.0000 Memberships
Ontario Assoc. of Committee of Adjust. 5 Members@ $150 each
Total 502250.0000 Memberships
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
155
Run Date: Sep 13, 2023
Approved
2023
Budget
8,400
508
508
1,000
1,000
300
300
500
120
200
820
750
750
11,778
11 778
City of Pickering
2023
Approved Current Budget Summary
10125 Heritage Pickering
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
-483 Conferences 525 -
--Seminars & Education 300 -
17 193 Travel 500 -
--Photo, Mapping, Print 250 -
6,773 5,024 Consulting & Professional Fees 15 ,000 -
-31 Meals , Promotions & General 200 -
75 -Memberships 100 -
--Stationary & Office Supplies 150 -
-399 Gift Shop/Plaques 500 -
6,865 6,130 Total Expenditures 17,525 -
Revenues
- -
Total Revenues - -
Transfers
--Total Transfers - -
6,865 6,130 Net Expenditures (Revenues) 17,525 -
156
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
525 -%
300 -%
500 -%
250 -%
15,000 -%
200 -%
100 -%
150 -%
500 -%
17,525 -%
-- %
-- %
17,525 -%
City of Pickering
2023
Approved Background Information
10125 Heritage Pickering
Expenditures
501100.0000 Conferences
Heritage Conference -1 staff (registration and accommodation)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
General
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Education Seminars and Conferences -Out of Town
Total 501130.0000 Travel
502150.0000 Photo,Mapping,Print
General printing
Total 502150.0000 Photo,Mapping,Print
502230.0000 Consult&Prof Fees
Consultations for designations, promo materials, heritage permit review, cultural
heritage assessments
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Designation events ( 1 @ approximately $200.00 each)
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Annual fee for Community Heritage Ontario (Chair)
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies, training supplies, & name tags
Total 502500.0000 Stationery&OfficeSup
502590.0000 Gift Shop/Plaques
Plaques for designated properties (1 @ $500)
Total 502590.0000 Gift Shop/Plaques
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
157
Run Date: Sep 13, 2023
Approved
2023
Budget
525
525
300
300
250
250
500
250
250
15,000
15,000
200
200
100
100
150
150
500
500
17,525
17,525
......
0,
co
-Ci~of-
p](l(ERlNG
/
Administrative Assistant,
Recreation Complex
(1-NUFT)
,
/ " Communications
Coordinator,
Community Services
(1-UFT)
'-,
/ ' Coordinator,
Marketing
Recreation
Services
(1-UFT)
\..
.....
Graphic Design
Assistant
(1-UPTT)
Authorized by:
/
\.
/
/
\.
The Corporation of the City of Pickering
Community Services Department
Community Services Administration
Director, Community Services
I
Manager, Community Services Administration
(1-NUFT)
I
' Coordinator, /
/ '
Employee Complement
2 Non-Union Full-Time (NUFT)
0 Non-Union Part-Time (NUPT)
12 Union Full-Time (UFT)
' . /
Recreation Clerk, Recreation Coordinator, Program Coordinator,
Software Complex Registration Facility Bookings
Administrator Memberships (1-UFT) (1-UFT)
(1-UFT) (1-UFT) \. / \.
'--
/ " ..., Asst. Coordinator,
Clerk, Recreation / " Shift Leader, Asst. Coordinator, Parks & Facility
Complex
Administration
(1-UFTJ,
.....
Clerk, Recreation
Complex
(6-UPT)
Recreation
Complex
(1-UFT)
r
Coordinator,
SAP Clerk
(1-UFT)
Facility
(4-UPT)
Program Registration Bookings
(1-UFT) (2-UFT)
\.
\.
/
Clerk, Program --Registration
(2-UPTT)
Chief Administrative Officer ~ January 23, 2023 Chart No. 4(a)
...
!
City of Pickering
2023
Approved Current Budget Summary
Community Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
6,508,154 8,208,676 Salaries & Wages 8,647,928 524,260
554,228 807,297 Salaries & Wages -Programs 886,995 385,625
108,294 214,141 Overtime 183,779 15,400
1,672,641 1,895,816 Employee Benefits 2,132,543 114,496
30,099 36,084 Uniforms 45,860 9,200
-4,173 Conferences 6,965 500
14,490 12,358 Seminars & Education 41,434 13,378
1,658 6,747 Travel 15,625 (5,025)
622 3,638 Freight, Express & Cartage 2,500 5,000
-52 Environmental Charges --
31,628 32,417 Cellular Phones 36,090 630
74,875 70,268 Telephone & Data 77,995 1,105
11,823 14,614 Internet 15,540 (450)
2,016 · 6,509 Cable TV 5,985 650
234,771 345,140 Advertising 327,800 (65,950)
13,826 151,621 Trade Shows,Exhibits & Displays 210,300 9,200
622 94 Subscriptions & Publications 350 200
31,254 56,109 Brochures/Newsletters Printing 60,000 7,000
4,509 -Photo, Mapping, Print 9,000 -
64,220 61,896 Insurance Premium 61,720 6,172
1,840 4,855 Insurance Deductible 11,000 -
102,877 35,882 Consulting & Professional Fees 152,400 190,987
40,504 66,939 Meals, Promotions & General 113,630 (83,130)
10,784 10,446 Memberships 16,212 187
197,203 237,345 Outside Agency Services 226,814 102,648
-814 Repairs & Maintenance Materials --
-90 Highway Aids -Repairs & Ma intenance --
929 ,136 1,402,224 Building -Repairs & Maintenance 1,348,765 386,287
14,299 21,991 Vehicle -Repairs & Maintenance 10,300 12,600
16,107 26,501 Gas, Oil, Tire, Etc . 13,850 6,000
40,331 34,111 Misc. Equip . -Repairs & Maintenance 79,675 (3,000)
11,098 9,468 Artefact Repairs & Maintenance 8,700 -
1,105 370 Grounds Upkeep 2,800 -
75,295 214,555 Building Rentals 215,910 34,310
990 582 Misc. Equip. Rentals 9,600 -
37,235 40,820 Land Rentals 46,150 53,195
164
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
9,172,188 6.06%
1,272,620 43.48%
199,179 8 .38%
2,247,039 5.37%
55,060 20.06%
7,465 7.18%
54,812 32 .29%
10,600 (32 .16%)
7,500 200.00%
--%
36,720 1.75%
79,100 1.42%
15,090 (2.90%)
6,635 10 .86%
261,850 (20 .12%)
219,500 4.37%
550 57 .14%
67,000 11.67%
9,000 -%
67,892 10.00%
11,000 -%
343,387 125.32%
30,500 (73.16%)
16,399 1.15%
329,462 45.26%
--%
--%
1,735,052 28.64%
22,900 122.33%
19,850 43.32%
76,675 (3.77%)
8,700 -%
2,800 -%
250,220 15.89%
9,600 -%
99,345 115 .27%
City of Pickering
2023
Approved Current Budget Summary
Community Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
9,710,191 10,342,068 Total Net Expenditures (Revenues) 10,756 ,193 576,397
167
Run Date : Sep 13 , 2023
2023
Approved %Change
Budget From 2022
11,332,590 5.36%
City of Pickering
2023
Approved Current Budget Summary
10200 Culture & Recreation -Admin
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
1,823,268 1,661,719 Salaries & Wages 1,721,908 541,069
13,264 6,015 Overtime 20,335 -
496,684 433,770 Employee Benefits 479,002 113,997
1,404 -Uniforms 2,500 -
-2 ,977 Conferences 6,965 500
90 993 Seminars & Education 6,000 150
124 795 Travel 2,000 -
12,609 12,784 Cellular Phones 10,000 480
9,106 7,153 Telephone & Data 9,405 195
875 1,590 Internet 2,445 (700)
109,056 142,019 Advertising 143,600 7,500
--Trade Shows.Exhibits & Displays -5,000
453 -Subscriptions & Publications -200
4,509 -Photo, Mapping, Print 9,000 -
10,750 8,250 Insurance Premium 8,250 825
46,443 4,681 Consulting & Professional Fees 70,400 255,987
390 9,900 Meals, Promotions & General 9,000 -
4,751 5,385 Memberships 8,150 (3,485)
5,287 -Outside Agency Services --
-90 Highway Aids -Repairs & Maintenance --
-402 Building -Repairs & Maintenance --
1,452 1,988 Vehicle -Repairs & Maintenance --
1,820 272 Gas, Oil, Tire, Etc. --
72,722 72,861 Building Rentals 73,400 1,910
2,682 4,483 Stationary & Office Supplies 4,300 -
10,330 166,436 Programs & Event Supplies 432,000 (2,000)
-25 Special Event Supplies --
60,013 26,750 Committee Expenses 29,500 (7,500)
2,034 1,775 Supplies & Tools --
60,229 6,270 Software & Hardware Mtce. Contracts 4,265 29,730
2,171 2,020 Furniture & Fixtures 1,000 -
44,388 156,349 Financial Services Charges 175,000 -
2,796,904 2,737,752 Total Expenditures 3,228,425 943,858
Revenues
-(151,832) Federal Grants (399,550) 27,250
174
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
2,262,977 31.42%
20,335 - %
592,999 23.80%
2,500 - %
7,465 7.18%
6,150 2.50%
2,000 -%
10,480 4.80%
9,600 2.07%
1,745 (28 .63%)
151,100 5.22%
5,000 - %
200 - %
9,000 - %
9,075 10.00%
326 ,387 363.62%
9,000 - %
4,665 (42.76%)
-- %
--%
-- %
--%
--%
75,310 2.60%
4,300 - %
430,000 (0.46%)
--%
22,000 (25.42%)
--%
33,995 697.07%
1,000 - %
175,000 - %
4,172,283 29.24%
(372,300) (6 .82%)
City of Pickering
2023
Approved Current Budget Summary
10200 Culture & Recreation -Admin
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(36,656) (5,000) Ontario Grants (10 ,000) (115,000)
-(14 ,200) Sponsorships -(15 ,000)
--Marketing Sponsors (65,000) 40 ,000
(20 ,000) -Other Contributions --
(56,656) (171,032) Total Revenues (474,550) (62,750)
Transfers
--Transfer to/(from) DC Oblg RF (70,400) (146 ,687)
(17 ,861) 60,506 Transfer to(from) Cntg Sty Res . --
10,481 (12 ,157) Transfer to(from) Reserve (80 ,000) (35 ,000)
-(290) Transfer to (from) Oblig RF --
(7,380) 48,059 Total Transfers (150,400) (181,687)
2,732,868 2,614,779 Net Expenditures (Revenues) 2,603,475 699,421
Cherrywood Development
--Consulting & Professional Fees -50,000
--Other Contributions -(50,000)
- -
Net Expenditures (Revenues) - -
2,732,868 2,614,779 Total Net Expenditures (Revenues) 2,603,475 699,421
175
Run Date: Sep 13 , 2023
2023
Approved %Change
Budget From 2022
(125,000) 1,150.00 %
(15,000) -%
(25 ,000) (61 .54%)
-- %
(537,300) 13.22%
(2 17,087) 208 .36%
-- %
(115 ,000) 43 .75%
-- %
(332,087) 120.80%
3,302,896 26.86%
50,000 -%
(50,000) - %
-- %
3,302,896 26.86%
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Admin Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One part-time Volunteer Coordinator position -transfer from 10250
One full-time Corporate Security Specialist position -transfer from 10325
One full-time SAP Clerk position -transfer from 10600
One Marketing Assistant contract position ($12,000 funded from Young Canada Works
Grant)
Two Term Coordinator, Public Art contract positions (Confirmed funding: Legacy Fund
$21,650, Healthy Communities Fund $43,000, Commemorate Canada Fund $15,319,
Not confirmed: Rural Economic Development Fund $40,000; Reconnect Fund
$20,000)
Coordinator contract position for EnAbling Change Program (100% funded by EnAbling
Change Grant)
Interns for EnAbling Change Program (100% grant funded)
Community Engagement Coordinator contract positions (partially offset by $15,000
Young Canada Works and $8,000 Canada Summer Jobs grants)
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Programs and Events
Department Graphics
Administration
Facilities
Culture Programs and Events
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one part-time Volunteer Coordinator position -transfer from 10250
Benefits related to one full-time Corporate Security Specialist position -transfer from
10325
Benefits related to one full-time SAP Clerk position -transfer from 10600
Benefits related to Marketing Assistant contract position
Benefits related to two Term Coordinator, Public Art contract positions (partially funded
by Commemorate Canada grant $1,332)
Benefits related to Coordinator contract position for EnAbling Change Program (funded
by grant)
Benefits related to Interns for EnAbling Change Program (funded by grant)
176
Approved
2023
Budget
1,780,768
57,480
111,460
64,175
20,000
139,250
20,000
39,100
30,744
2,262,977
5,455
1,200
2,280
6,400
5,000
20,335
511,049
5,510
31,005
20,535
2,000
13,925
2,000
3,900
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Admin
Benefits related to Community Engagement Coordinator contract position
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
For City Event Staff
Total 501040.0000 Uniforms
501100.0000 Conferences
Professional Association of Volunteer Leaders Conference
Professional Conferences
Festival and Events Ontario (2 staff)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
CPRC & First Aid Training
Seminars & Workshops Expenses
American Society for Industrial Security (ASIS) -transfer from 10325
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Staff Annual Smartphone & Tablet charges
Annual Smartphone Charges (Corporate Security Specialist) -transfer from 10325
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Culture Section & Events Marketing & Promotions
Family Calendar
Accessible Documents
Cultural Tourism
Community Page
Program & Teen Advertising
Esplanade Park Project Promotions
Social Media Marketing, Promotions & Communication
Promotions for Commemorate Event at CHDRC & Public Art launch event (100%
funded by Commemorate Canada Grant)
177
Run Date: Sep 13, 2023
Approved
2023
Budget
3,075
592,999
2,500
2,500
265
5,000
2,200
7,465
1,000
5,000
150
6,150
2,000
2,000
10,000
480
10,480
9,600
9,600
1,745
1,745
20,700
3,000
1,000
6,400
93,000
7,000
5,000
10,000
5,000
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Admin
Total 502100.0000 Advertising
502110.0000 Trd Shows/Exhb/Dsply
City Centre street banners and hardware -transfer from 10000
Total 502110.0000 Trd Shows/Exhb/Dsply
502120.0000 Subscriptions&Publcs
Security Publications -transfer from 10325
Total 502120.0000 Subscriptions&Publcs
502150.0000 Photo,Mapping,Print
To cover professional services for photography map, printing reproductions, plotter
supplies
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Consulting for Recreation and Parks Masterplan Update -75% funded from
Development Charges
Consulting for Arena Strategy
Consulting for Tourism Development Plan (CCT)
Consulting for EnAbling Change Program
Consulting for Recreation User Fee Study (PO#4500000800) 75% funded from
Development Charges
Total 502230.0000 Consult&Prof Fees
502230.4003 Consult&Prof Fees -Cherrywood-10200
Additional consulting costs related to expanded scope of Recreation Master Plan
Total 502230.4003 Consult&Prof Fees -Cherrywood-10200
502240.0000 Meals/Prom/General
Administrative staff plus Marketing/ Promotion area
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Recreation and Facilities Association
Festivals & Events Ontario
Professional Association of Volunteer Leaders Ontario (PAVRO)
Pine Ridge Arts Council (PRAC)
Festivals & Events Ontario -Event Coordinator
Canadian Municipal Network on Crime Prevention
Security Associations -transfer from 10325
178
Run Date: Sep 13, 2023
Approved
2023
Budget
151,100
5,000
5,000
200
200
9,000
9,000
9,075
9,075
197,200
30,000
5,000
25,000
69,187
326,387
50,000
50,000
9,000
9,000
850
470
190
30
475
900
1,500
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Admin
American Society for Industrial Security (ASIS) (virtual) -transfer from 10325
Total 502250.0000 Memberships
502400.0000 Building Rentals
Rental charges associated with 1101 Kingston Road lease
Total 502400.0000 Building Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Minor office supplies & equipment -1101 Kingston Road offices
Access cards
Total 502500.0000 Stationery&OfficeSup
502520.9710 Program&Event Supps -Public Art Program
100 Years of Blacksmithing Public Art at Pickering Museum Village (100% funded by
Legacy Fund Grant)
Public Art at Pickering Museum Village (100% funded by Healthy Communities Fund)
Rotary Frenchman's Bay West Park Enhancements (100% funded by Natural
Infrastructure Fund)
Pickering Waterfront Public Art (Public Art Reserve)
West Shore SkateSpot Public Art (Public Art Reserve)
Public Art Mindfulness Mediation Space in Esplanade Park (funded by Canada
Community Revitalization grant)
Signage for Kimba Kind and Homeplace Restoration (Phase 2) (funded by OPG
sponsorship)
Total 502520.9710 Program&Event Supps -Public Art Program
502520.9711 Program&Event Supps -Community and Temp Art
Temporary Public Art
Temporary ArtProgram (100% funded by sponsorship)
Temporary Art at Pickering Museum Village (2023 Reconnect Grant -not confirmed)
Free Teen Advertising/Events
Total 502520.9711 Program&Event Supps -Community and Temp Art
502520.9712 Program&Event Supps -Winter Lights Program
Light Sculptures and Maintenance Contracts (funded from sponsorships)
Total 502520.9712 Program&Event Supps -Winter Lights Program
502520.9713 Program&Event Supps -Public Art Adm in, Promotion&Consultation
Run Date: Sep 13, 2023
Approved
2023
Budget
250
4,665
75,310
75,310
2,000
1,500
800
4,300
40,000
40,000
100,000
80,000
35,000
31,000
15,000
341,000
10,000
10,000
15,000
9,000
44,000
15,000
15,000
Community Consultation Public Art Projects 30,000
Total 502520.9713 Program&Event Supps -Public Art Admin, Promotion&Consulta 30,000 ----'---
502530.4610 Committee Expenses
Committee Special Event expenses 6,000
Total 502530.4610 Committee Expenses 6,000
179
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Admin
502530.4611 Committee Expenses
Indigenous Public Art Consultation & Design
Total 502530.4611 Committee Expenses
502530.4612 Committee Expenses
Committee related expenses
Total 502530.4612 Committee Expenses
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Maintenance -Adobe Creative Clouds x 3
Maintenance -Adobe Creative Clouds x 4 Culture
Maintenance -Security Incident Reporting Software (annual resolver subscription) -
transfer from 10325
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Office chairs replacement
Total 502740.0000 Furniture & Fixtures
503080.0000 Financial Srvc Chrgs
ActiveNet Service Charges
Total 503080.0000 Financial Srvc Chrgs
Total Expenses
Revenues
402500.0000 Federal Grants
Young Canada Works 2023 Grant ($12,000 -Marketing Assistant and $15,000 -
Community Engagement Coordinator)
Rural Economic Development Fund ($40,000 Coordinator, Public Art)
Natural Infrastructure Fund ($100,000 Enhancements to Rotary Frenchman's Bay
West)
Canada Summer Jobs (Community Engagement Coordinator)
Canada Healthy Communities Fund (Confirmed -$43,000 Coordinator Public Art;
$40,000 Public Art)
2022 Legacy Fund Grant (funding for PMV 175 Years of Blacksmithing Confirmed -
$21,650 Coordinator Public Art; $40,000 Public Art)
Commemorate Canada Reopening Fund (Coordinator Public Art wages $15,319 and
benefits $1,332 and Marketing $5,000)
Canada Community Revitalization Fund (funding for the remaining costs of Public Art
Mindfulness Mediation Space in Esplanade Park)
Total 402500.0000 Federal Grants
180
Run Date: Sep 13, 2023
Approved
2023,
Budget
15,000
15,000
1,000
1,000
2,715
120
160
31,000
33,995
1,000
1,000
175,000
. 175,000
4,222,283
(27,000)
(40,000)
(100,000)
(8,000)
(83,000)
(61,650)
(21,650)
(31,000)
(372,300)
City of Pickering
2023
Approved Background Information
10200 Culture & Recreation -Adm in
402510.0000 Ontario Grants
Reconnect Fund ($20,000 Coordinator Public Art; $15,000 Artist Fees)
EnAbling Change Grant (Coordinator, Interns, Consulting)
Total 402510.0000 Ontario Grants
406520.9710 Sponsorships -Admin Public Art Program
Alex Robertson Park Signage (Delayed project -funded from sponsorship by OPG)
Total 406520.9710 Sponsorships -Admin Public Art Program
406530.0000 Marketing Sponsors
Sponsorship of Temporary Art
Sponsorship of Winter Lights Program
Total 406530.0000 Marketing Sponsors
406550.4003 Other Contributions -Cherrywood-10200
Third-party contributions for development related studies
Total 406550.4003 Other Contributions -Cherrywood-10200
Total Revenues
Transfers
408038.0000 Trf fr PublicArtRes
WestShore SkateSpot
Pickering Watefront Public Art
Total 408038.0000 Trf fr PublicArtRes
408606.0000 Trf fr DC-P&R OB RF
Recreation and Parks Masterplan Update -75% funded from Development Charges
Recreation User Fee Study -75% funded from Development Charges
Total 408606.0000 Trf fr DC-P&R OB RF
Total Transfers
Net Expenses (Revenues)
181
Run Date: Sep 13, 2023
Approved
2023
Budget
(35,000)
(90,000)
(125,000)
(15,000)
(15,000)
(10,000)
(15,000)
(25,000)
(50,000)
(50,000)
(587,300)
(35,000)
(80,000)
(115,000)
(147,900)
(69,187)
(217,087)
(332,087)
3,302,896
10205 Programs
2021 2022
Actuals Actuals
452,159 658,279
554,228 807,297
24,626 24,593
177,729 200,706
3,394 6,590
-1
6,004 365
963 2,938
-935
1,292 1,753
1,828 2,033
277 266
-1,129
150 -
29,039 56,109
9,500 9,500
1,074 6,951
1,323 1,250
1,000 32,560
--
282 6,522
--
2,551 141,662
4,049 1,153
--
203,241 391,309
-1,262
-3,449
386 854
547 1,171
-11
1,475,642 2,360,648
(50,265) (107,783)
(30,000) (53,407)
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 734,664 33,064
Salaries & Wages -Programs 886,995 385;625
Overtime 16,900 14,400
Employee Benefits 203,559 (10,074)
Uniforms 5,000 -
Conferences --
Seminars & Education 4,150 2,450
Travel 3,200 -
Freight, Express & Cartage --
Cellular Phones 4,000 -
Telephone & Data 2,125 875
Internet -300
Advertising -13,750
Subscriptions & Publications 100 -
Brochures/Newsletters Printing 60 ,000 7,000
Insurance Premium 9,500 950
Meals, Promotions & General 3,000 -
Memberships 1,500 -
Outside Agency Services 12,306 58,894
Vehicle -Repairs & Maintenance -6,600
Gas, Oil, Tire, Etc. --
Misc. Equip. -Repairs & Maintenance 200 -
Building Rentals 142,500 32,400
Stationary & Office Supplies --
Forms 500 -
Programs & Event Supplies 683,575 12,550
Committee Expenses --
Supplies & Tools 2,400 -
Software & Hardware Mice. Contracts 955 1,470
Misc. Equipment 5,000 2,000
Miscellaneous Expenses --
Total Expenditures 2,782,129 562,254
Revenues
Federal Grants (174,000) 24,000
Ontario Grants (206,050) 164,050
182
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
767,728 4.50%
1,272,620 43.48%
31,300 85.21%
193,485 (4 .95%)
5,000 - %
-- %
6,600 59 .04%
3,200 -%
-- %
4,000 -%
3,000 41 .18%
300 - %
13,750 - %
100 - %
67,000 11.67%
10,450 10.00%
3,000 - %
1,500 -%
71,200 478.58%
6,600 -%
--%
200 - %
174,900 22.74%
--%
500 - %
696,125 1.84%
--%
2,400 -%
2,425 153.93%
7,000 40.00%
-- %
3,344,383 20.21%
(150,000) (13.79%)
(42,000) (79.62%)
10205 Programs
2021 2022
Actuals Actuals
(8,000) (10,167)
--
-(11,963)
(319 ,477) (1 ,535,209)
-(4,900)
-(5 ,500)
(26 ,562) (13 ,715)
--
(434,304) (1,742,644)
--
--
1,041,338 618,004
City of Pickering
2023
Approved Current Budget Summary
2022 -=
Account Description Approved Increase/
Budget Decrease
Other Agency Grants -(20,000)
Advertising Space (11,000) -
Event Vendor Fees (7 ,100) (2,500)
Program Revenue (1,266,600) (907,250)
Other User Fees (16,000) (2 ,500)
Program Sponsorships (7,000) -
Program Mkt Sponsors (35 ,000) (5,000)
Cost Recoveries -(10,000)
Total Revenues (1,722,750) (759,200)
Transfers
Transfer to(from) Reserve -(136,900)
Total Transfers -(136,900)
Net Expenditures (Revenues) 1,059 ,379 (333,846)
183
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
(20 ,000) -%
(11,000) -%
(9,600) 35.21%
(2,173 ,850) 71 .63 %
(18,500) 15.63%
(7 ,000) -%
(40 ,000) 14.29%
(10 ,000) -%
(2,481,950) 44.07%
(136,900) -%
(136,900) -o/o
725,533 (31.51%)
City of Pickering
2023
Approved Background Information
10205 Programs Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours for Term Coordinator, Community Events (2 positions) -(Partially
funded by: $8,600 funded from Canada Summer Jobs, $3,600 from Summer
Experience Fund and $10,000 from Reconnect Fund and $10,160 from 2022
Commemorate Canada carryover funding)
Additional hours for Term Community Event Leaders (2 positions) -(Partially funded
by: $12,000 from Canada Summer Jobs and $7,000 from Summer Experience Fund -
subject to grant approvals)
Conversion of part-time Aquatics Program Assistant position to full-time, May 1, 2023
start date
One new Term Graphic Assistant position, May 1, 2023 start date
Santa Claus Parade -Lead event Staff: Coordinator, Community Events (Part Time,
Term)
Santa Claus Parade -Support event Staff: Community Event Leaders (Part Time,
Term)
Fall Fling -Lead Event Staff: Coordinator, Community Events (Part Time, Term)
Fall Fling -Support Event Staff: Community Event Leaders (Part Time, Term)
Winter Wonderland -Lead Event Staff: Coordinator, Community Events (Part Time,
Term)
Winter Wonderland -Support Event Staff: Community Event Leaders (Part Time,
Term)
Total 501000.0000 Salaries & Wages
501000.9801 Salaries & Wages -Dance
Dance Prg -(9801)
Total 501000.9801 Salaries & Wages -Dance
501000.9802 Salaries & Wages -Languages
Languages Prg -(9802)
Total 501000.9802 Salaries & Wages -Languages
501000.9803 Salaries & Wages -Summer Cmps-3-12
Summer Camps -3 to 12 Prg -(9803)
Total 501000.9803 Salaries & Wages -Summer Cmps-3-12
501000.9804 Salaries & Wages -Fitness Classes
Fitness Prg -(9804)
Total 501000.9804 Salaries & Wages -Fitness Classes
501000.9805 Salaries & Wages -Aquatics
Learn to Swim Prg -(9805)
Total 501000.9805 Salaries & Wages -Aquatics
184
Approved
2023
Budget
621,368
66,410
38,750
(6,100)
26,400
8,500
1,100
5,000
650
5,000
650
767,728
23,400
23,400
2,700
2,700
400,000
400,000
40,000
40,000
374,400
374,400
10205 Programs
City of Pickering
2023
Approved Background Information
501000.9807 Salaries & Wages -Summer Camps 13+
Camps 13+ Prg -(9807)
Child Supervision
Total 501000.9807 Salaries & Wages -Summer Camps 13+
501000.9808 Salaries & Wages -Camps-Spring Brk
March Break Camp Prg -(9808)
Total 501000.9808 Salaries & Wages -Camps-Spring Brk
501000.9809 Salaries & Wages -Art/Cartooning
Arts Prg -(9809)
Total 501000.9809 Salaries & Wages -Art/Cartooning
501000.9810 Salaries & Wages -Preschool Skating
Pre-School Skating Prg -(9810)
Total 501000.981 0 Salaries & Wages -Preschool Skating
501000.9811 Salaries & Wages -Badminton
Badminton Prg -(9811)
Total 501000.9811 Salaries & Wages -Badminton
501000.9812 Salaries & Wages -Babysitter Train
Babysitting Prg -(9812)
Total 501000.9812 Salaries & Wages -Babysitter Train
501000.9813 Salaries & Wages -Volleyball
Volleyball Prg -(9813)
Total 501000.9813 Salaries & Wages -Volleyball
501000.9814 Salaries & Wages -Karate
Karate Prg -(9814)
Total 501000.9814 Salaries & Wages -Karate
501000.9815 Salaries & Wages -Preschool Actvts
Pre-School Prg -(9815)
Total 501000.9815 Salaries & Wages -Preschool Actvts
501000.9816 Salaries & Wages -Youth Program
Youth Prgms Prg -(9816)
Total 501000.9816 Salaries & Wages -Youth Program
501000.9817 Salaries & Wages -Pre-Teen
Pre-teen dance Prg -(9817)
Total 501000.9817 Salaries & Wages -Pre-Teen
501000.9818 Salaries & Wages -Kindergym
Kindergym Prg -(9818)
Total 501000.9818 Salaries & Wages -Kindergym
501000.9819 Salaries & Wages -Adult Leisure
Adult Leisure Prg -(9819)
185
Run Date: Sep 13, 2023
Approved
2023
Budget
16,000
13,000
29,000
30,600
30,600
67,000
67,000
18,000
18,000
2,500
2,500
1,200
1,200
5,100
5,100
7,700
7,700
66,000
66,000
75,500
75,500
9,800
9,800
44,000
44,000
35,700
City of Pickering
2023
Approved Background Information
10205 Programs Run Date: Sep 13, 2023
Total 501000.9819 Salaries & Wages -Adult Leisure
501000.9820 Salaries & Wages -Seasonal Program Registration
Standby Allowance Prg -(9820)
Total 501000.9820 Salaries & Wages -Seasonal Program Registration
501000.9899 Salaries & Wages -Rev-New Programs
New Programs Prg -(9899)
Total 501000.9899 Salaries & Wages -Rev-New Programs
501010.9800 Overtime -Program Support
To meet service level/workload commitments -to include evening and weekend call ins
for program staff
Working Stat Holidays
Santa Claus Parade Overtime: Roads, Parks and Bylaw
Fall Fling -Overtime: Parks
Winter Wonderland -Overtime: Parks
Total 501010.9800 Overtime -Program Support
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to contract program instructors
Benefits related to additional hours for Term Coordinator, Community Events (2
positions) -(funded from Canada Summer Jobs -Culture staff and Summer
Experience Fund, Reconnect Fund and Commemorate Canada)
Benefits related to additional hours for Term Community Event Leader (2 positions) -
(partially funded from Canada Summer Jobs -Culture staff and Summer Experience
Fund -Culture staff grants -subject to grant approvals)
Benefits related to conversion of part-time Aquatics Program Assistant position to
full-time, May 1, 2023 start date
Benefits related to one new part-time Graphic Assistant position, May 1, 2023 start
date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement & Security Guards (legislated)
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
High Five Program
High Five Trainer Recertification
High Five -Train the Trainer
Defibrillator Training & Recertifications -Various staff
Seminars & Education
186
Approved
2023
Budget
35,700
39,000
39,000
1,020
1,020
16,900
5,000
7,000
1,200
1,200
31,300
143,980
27,250
6,640
3,875
9,100
2,640
193,485
5,000
5,000
1,000
600
2,500
500
2,000
City of Pickering
2023
Approved Background Information
10205 Programs
Total 501110.0000 Seminars & Education
501130.9800 Travel -Program Support
Parking & Mileage
Total 501130.9800 Travel -Program Support
502020.9800 Cellular Phones -Program Support
Staff Cellular Phone Charges
Total 502020.9800 Cellular Phones -Program Support
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet Programs
Internet
Total 502040.0000 Internet Programs
502100.9016 Advertising -Santa Claus Parade
Marketing and Signage
Total 502100.9016 Advertising -Santa Claus Parade
502100.9017 Advertising -Millenium Square Events
Fall Fling -Marketing and Signage
Winter Wonderland -Marketing and Signage
Total 502100.9017 Advertising -Millenium Square Events
502120.0000 Subscriptions&Publcs
To continue to enhance the general program resource library
Total 502120.0000 Subscriptions&Publcs
502130.0000 Brchrs/NewsLtr-Print
Printing costs associated with City brochures and promotional activities
Total 502130.0000 Brchrs/NewsLtr-Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
Sponsorship Program (100% offset by sponsorship revenue)
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
High Five Annual Renewal
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Contracted Services -Pre Teen Dance
187
Run Date: Sep 13, 2023
Approved
2023
Budget
6,600
3,200
3,200
4,000
4,000
3,000
3,000
300
300
10,000
10,000
2,500
1,250
3,750
100
100
67,000
67,000
10,450
10,450
3,000
3,000
1,500
1,500
11,200
City of Pickering
2023
Approved Background Information
10205 Programs Run Date: Sep 13, 2023
Seasonal Weekend Waterfront Shuttle Bus Service -Pilot Program (funded by third
party)
Total 502260.0000 Outside Agency Srvc
502260.9803 Outside Agency Srvc -Summer Cmps-3-12
Summer Camp Bussing
Total 502260.9803 Outside Agency Srvc -Summer Cmps-3-12
502370.9006 Vehicle Rpr & Mntc -Programs Cmnty Group Activity
Wrap of Vehicle/ Branding / Gas
Total 502370.9006 Vehicle Rpr & Mntc -Programs Cmnty Group Activity
502380.0000 Misc Equip Rpr&Mntc
To cover repairs and maintenance for various equipment
Total 502380.0000 Misc Equip Rpr&Mntc
502400.9803 Building Rentals -Summer Cmps-3-12
Summer camp rentals Prg -(9903)
Total 502400.9803 Building Rentals -Summer Cmps-3-12
502400.9805 Building Rentals -Aquatics
Learn to swim rentals Prg -(9805)
Total 502400.9805 Building Rentals -Aquatics
502400.9808 Building Rentals -Camps-Spring Brk
March break rentals Prg -(9808)
Total 502400.9808 Building Rentals -Camps-Spring Brk
502400.9809 Building Rentals -Art/Cartooning
Arts rentals Prg -(9809)
Total 502400.9809 Building Rentals -Art/Cartooning
502400.9810 Building Rentals -Preschool Skating
Pre-school skating Prg -(9810)
Total 502400.9810 Building Rentals -Preschool Skating
502400.9815 Building Rentals -Preschool Actvts
Pre-school rentals Prg -(9815)
Total 502400.9815 Building Rentals -Preschool Actvts
502400.9818 Building Rentals -Kindergym
Kindergym rentals Prg -(9818)
Total 502400.9818 Building Rentals -Kindergym
502400.9890 Building Rentals -Community Use of Schools
Custodian wages for General Recreation Programs
Total 502400.9890 Building Rentals -Community Use of Schools
502510.0000 Forms
Pre-printed confirmation paper and cash application forms for Escom computer system
Total 502510.0000 Forms
188
Approved
2023
Budget
10,000
21,200
50,000
50,000
6,600
6,600
200
200
10,000
10,000
147,700
147,700
1,000
1,000
3,700
3,700
6,000
6,000 ·
1,000
1,000
2,000
2,000
3,500
3,500
500
500
City of Pickering
2023
Approved Background Information
10205 Programs
502520.9000 Program&Event Supps -Community Events
Special Events General Liability Coverage
Cultural Fusion & Culture Days Programming
Cultural Fusion Festival Event Enhancements (100% funded by sponsorship)
Council Directed event activities
Esplanade Park Commemoration Event -COVID memorial and park upgrade project
(100% funded from Commemorate Canada Recovery Fund)
Corporate Events (Ribbon Cutting/ Ground-breaking etc.)
Total 502520.9000 Program&Event Supps -Community Events
502520.9001 Program&Event Supps -Canada Day Community Groups
Rentals and Supplies for Community Group Activities
Total 502520.9001 Program&Event Supps -Canada Day Community Groups
502520.9002 Program&Event Supps -Canada Day -Daytime
Programming (funded by Canada Day Grant)
Jersey Barriers
Electrical and related rentals
Citizenship Ceremony in Council Chambers
Equipment Rentals and Program supplies
Golf Cart Rentals
Total 502520.9002 Program&Event Supps -Canada Day -Daytime
502520.9003 Program&Event Supps -Canada Day-Evening
Mainstage and Evening Program
Fireworks
Police Security EMS
Total 502520.9003 Program&Event Supps -Canada Day-Evening
502520.9004 Program&Event Supps -Tree Lighting
Various supplies used for Winter Event
Rental for Event Equipment
Entertainment
Event Enhancements (100% funded by sponsorship)
Event Enhancements (100% funded by Reconnect Fund)
Marketing and Promotions (100% funded by Reconnect Fund)
Total 502520.9004 Program&Event Supps -Tree Lighting
502520.9006 Program&Event Supps -Cmnty Group Activity
Community Engagement Activities
Community Parades
Remembrance Day Events
Equipment Rental
Total 502520.9006 Program&Event Supps -Cmnty Group Activity
189
Run Date: Sep 13, 2023
Approved
2023
Budget
22,500
25,000
15,000
10,000
10,000
7,000
89,500
12,000
12,000
45,000
15,100
6,000
6,125
6,000
3,000
81,225
54,000
28,000
25,000
107,000
25,000
5,000
10,000
15,000
10,000
15,000
80,000
4,400
10,000
2,300
3,000
19,700
City of Pickering
2023
Approved Background Information
10205 Programs
502520.9007 Program&Event Supps -Summer Concert
Thursday and Sunday concerts (entertainers, SOCAN fees, etc.)
Driftwood Theatre partnership fee
Summer Concerts Enhancements (100% funded by sponsorship)
Total 502520.9007 Program&Event Supps -Summer Concert
502520.9008 Program&Event Supps -Youth Events
Youth Events
Total 502520.9008 Program&Event Supps -Youth Events
502520.9009 Program&Event Supps -Artfest
Various costs such as: rentals, sound technician, performances, setup and craft
supplies
Event Enhancements (100% funded by sponsorship)
Total 502520.9009 Program&Event Supps -Artfest
502520.901 0 Program&Event Supps -Civic Awards
Costs associated with hosting this event
Total 502520.9010 Program&Event Supps -Civic Awards
502520.9013 Program&Event Supps -New Years Countdown
Various supplies related to this event such as entertainment, decorations and
refreshments
Total 502520.9013 Program&Event Supps -New Years Countdown
502520.9014 Program&Event Supps -Mayor's Levee
Costs associated with holding this event on January 1st such as catering,
entertainment and prizes
Total 502520.9014 Program&Event Supps -Mayor's Levee
502520.9016 Program&Event Supps Programs Santa Claus Parade
Policing and Security
Council float decor or classic car hire
Parade Bands (1 Ox $1,500)
Santa Float (rental of sleigh and trailer+ Santa fee/honorarium)
Community Group grant for float decor
Event materials
Volunteer Support
Contingency
Total 502520.9016 Program&Event Supps Programs Santa Claus Parade
502520.9017 Program&Event Supps Programs Millenium Square Events
Fall Fling -Wagon Rides (2 dates)
Fall Fling -Band or performer (2 events @$750 each)
Fall Fling -Fall themed display/ photo stop (hay bales, pumpkins, fall mums)
Fall Fling -Fall themed supplies (pumpkins, paint, Halloween treats)
190
Run Date: Sep 13, 2023
Approved
2023
Budget
20,000
3,000
5,000
28,000
9,000
9,000
8,500
5,000
13,500
14,000
14,000
5,000
5,000
8,500
8,500
3,500
6,000
15,000
4,500
7,500
10,000
1,000
2,500
50,000
3,000
1,500
750
1,000
10205 Programs
City of Pickering
2023
Approved Background Information
Fall Fling -Prizes (for best costume, scavenger hunt, best painted pumpkin, etc.)
Fall Fling -Event materials (tents, tables cloths, a-frames
Winter Wonderland -Wagon Rides (2 dates)
Winter Wonderland -Band or performer (2 events @$750 each)
Winter Wonderland -Ice Carver
Winter Wonderland -Prizes (for scavenger hunt/ bingo etc.
Winter Wonderland -Roaming Characters
Winter Wonderland -Fire Pits (pit, propane, s'more kit)
Winter Wonderland -Portable washrooms
Winter Wonderland -Feature Holiday Light Sculpture Display to stay all season
(one-time cost)
Total 502520.9017 Program&Event Supps Programs Millenium Square Events
502520.9801 Program&Event Supps -Dance
Dance supplies Prg -(9801)
Total 502520.9801 Program&Event Supps -Dance
502520.9803 Program&Event Supps -Summer Cmps-3-12
Summer camp supplies Prg -(9803)
Total 502520.9803 Program&Event Supps -Summer Cmps-3-12
502520.9804 Program&Event Supps -Fitness Classes
Fitness supplies Prg -(9804)
Total 502520.9804 Program&Event Supps -Fitness Classes
502520.9805 Program&Event Supps -Aquatics
Learn to swim supplies Prg -(9805)
Total 502520.9805 Program&Event Supps -Aquatics
502520.9807 Program&Event Supps -Summer Camps 13+
Camps -13+ supplies Prg -(9807)
Total 502520.9807 Program&Event Supps -Summer Camps 13+
502520.9808 Program&Event Supps -Camps-Spring Brk
March break camp supplies Prg -(9808)
Total 502520.9808 Program&Event Supps -Camps-Spring Brk
502520.9809 Program&Event Supps -Art/Cartooning
Arts supplies Prg -(9809)
Total 502520.9809 Program&Event Supps -Art/Cartooning
502520.9810 Program&Event Supps -Preschool Skating
Pre-school skating supplies Prg -(9810)
Total 502520.9810 Program&Event Supps -Preschool Skating
502520.9811 Program&Event Supps -Badminton
Badminton supplies Prg -(9811)
Total 502520.9811 Program&Event Supps -Badminton
191
Run Date: Sep 13, 2023
Approved
2023
Budget
500
1,500
3,000
1,500
3,000
500
1,500
1,500
1,100
25,000
45,350
1,300
1,300
12,700
12,700
20,000
20,000
27,000
27,000
2,600
2,600
3,850
3,850
15,000
15,000
800
800
1,200
1,200
City of Pickering
2023
Approved Background Information
10205 Programs
502520.9812 Program&Event Supps -Babysitter Train
Babysitting supplies Prg -(9812)
Total 502520.9812 Program&Event Supps -Babysitter Train
502520.9813 Program&Event Supps -Volleyball
Volleyball supplies Prg -(9813)
Total 502520.9813 Program&Event Supps -Volleyball
502520.9814 Program&Event Supps -Karate
Karate supplies Prg -(9814)
Total 502520.9814 Program&Event Supps -Karate
502520.9815 Program&Event Supps -Preschool Actvts
Pre-school supplies Prg -(9815)
Total 502520.9815 Program&Event Supps -Preschool Actvts
502520.9816 Program&Event Supps -Youth Program
Youth program supplies Prg -(9816)
Skateboard truck rental Prg -(9816)
Total 502520.9816 Program&Event Supps -Youth Program
502520.9817 Program&Event Supps -Pre-Teen
Pre-teen dance supplies Prg -(9817)
Total 502520.9817 Program&Event Supps -Pre-Teen
502520.9818 Program&Event Supps -Kindergym
Kindergym supplies Prg -(9818)
Total 502520.9818 Program&Event Supps -Kindergym
502520.9819 Program&Event Supps -Adult Leisure
Adult leisure supplies Prg -(9819)
Total 502520.9819 Program&Event Supps -Adult Leisure
502520.9895 Program&Event Supps -Drop-in Centre
Assist in provision of supplies and equipment for various Youth and Teen Programs
Total 502520.9895 Program&Event Supps -Drop-in Centre
502520.9899 Program&Event Supps -Rev-New Programs
New program supplies Prg -(9899)
Total 502520.9899 Program&Event Supps -Rev-New Programs
502540.0000 Supplies & Tools
Various Sports Equipment for Youth and Teen Programs, Camps
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
192
Run Date: Sep 13, 2023
Approved
2023
Budget
500
500
1,200
1,200
700
700
10,000
10,000
15,000
5,000
20,000
4,400
4,400
2,000
2,000
700
700
4,400
4,400
5,000
5,000
2,400
2,400
2,425
2,425
City of Pickering
2023
Approved Background Information
10205 Programs
Program equipment for youth programs & camps (gaming equipment & accessories,
various games, sports equipment)
Program equipment for kindergym & preschool programs. Replacements: kindergym
equipment; creative centre equipment
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
402500.0000 Federal Grants
Canada Summer Jobs (summer camp staff)
Celebrate Canada Grant
Canada Summer Jobs (culture staff)
Commemorate Canada Recovery Fund ( commemoration event in Esplanade Park)
Total 402500.0000 Federal Grants
402510.0000 Ontario Grants
Reconnect Festival and Events Grant (funding for Winter Nights, City Lights Festival)
Summer Experience Fund (funding for Community Event Leaders)
Total 402510.0000 Ontario Grants
403078.0000 Advertising Space
Sale of advertising space in City Brochures -Spring/ Summer
Fall Advertisers
Winter Advertisers
Total 403078.0000 Advertising Space
403090.9009 Event Vendor Fees -Artfest
Booth Fees
Food Vendors and Activations
Total 403090.9009 Event Vendor Fees -Artfest
403090.9016 Event Vendor Fees -Santa Claus Parade
Float Entry Fees (25 local businesses x $100)
Total 403090.9016 Event Vendor Fees -Santa Claus Parade
403100.9801 Program Revenue -Dance
Program Registrations
Total 403100.9801 Program Revenue -Dance
403100.9802 Program Revenue -Languages
Program -Languages
Total 403100.9802 Program Revenue -Languages
403100.9803 Program Revenue -Summer Cmps-3-12
Program -Summer Camps
Total 403100.9803 Program Revenue -Summer Cmps-3-12
193
Run Date: Sep 13, 2023
Approved
2023
Budget
4,000
3,000
7,000
3,344,383
(60,000)
(50,000)
(20,000)
(20,000)
(150,000)
(35,000)
(7,000)
(42,000)
(5,000)
(3,000)
(3,000)
(11,000)
(4,500)
(2,600)
(7,100)
(2,500)
(2,500)
(52,400)
(52,400)
(4,250)
(4,250)
(550,000)
(550,000)
10205 Programs
City of Pickering
2023
Approved Background Information
403100.9804 Program Revenue -Fitness Classes
Program -Fitness
Total 403100.9804 Program Revenue -Fitness Classes
403100.9805 Program Revenue -Aquatics
Program -Learn to swim
Total 403100.9805 Program Revenue -Aquatics
403100.9807 Program Revenue -Summer Camps 13+
Program -Camps age 13 +
Child Supervision
Total 403100.9807 Program Revenue -Summer Camps 13+
403100.9808 Program Revenue -Camps-Spring Brk
Program -March Break Camp
Total 403100.9808 Program Revenue -Camps-Spring Brk
403100.9809 Program Revenue -Art/Cartooning
Program -Arts
Total 403100.9809 Program Revenue -Art/Cartooning
403100.9810 Program Revenue -Preschool Skatng
Program -Pre-School Skating
Total 403100.9810 Program Revenue -Preschool Skatng
403100.9811 Program Revenue -Badminton
Program -Badminton
Total 403100.9811 Program Revenue -Badminton
403100.9812 Program Revenue -Babysitter Train
Program -Babysitting
Total 403100.9812 Program Revenue -Babysitter Train
403100.9813 Program Revenue -Volleyball
Program -Volleyball
Total 403100.9813 Program Revenue -Volleyball
403100.9814 Program Revenue -Karate
Program -Karate
Total 403100.9814 Program Revenue -Karate
403100.9815 Program Revenue -Preschool Actvts
Program -Pre-School
Total 403100.9815 Program Revenue -Preschool Actvts
403100.9816 Program Revenue -Youth Program
Program -Youth programs
Total 403100.9816 Program Revenue -Youth Program
403100.9817 Program Revenue -Pre-teen dance
Program -Pre-teen dances
194
Run Date: Sep 13, 2023
Approved
2023
Budget
(75,000)
(75,000)
(800,000)
(800,000)
(18,000)
(2,000)
(20,000)
(61,000)
(61,000)
(154,000)
(154,000)
(25,000)
(25,000)
(18,000)
(18,000)
(1,200)
(1,200)
(15,000)
(15,000)
(16,000)
(16,000)
(115,000)
(115,000)
(104,000)
(104,000)
(27,000)
City of Pickering
2023
Approved Background Information
10205 Programs
Total 403100.9817 Program Revenue -Pre-teen dance
403100.9818 Program Revenue -Kindergym
Program -Kindergym
Total 403100.9818 Program Revenue -Kindergym
403100.9819 Program Revenue -Adult Leisure
Program -Adult Leisure
Total 403100.9819 Program Revenue -Adult Leisure
403100.9899 Program Revenue -Rev -New Programs
New Programs
Total 403100.9899 Program Revenue -Rev -New Programs
403120.9001 Other User Fee Revenue -Canada Day Community Groups
Donations from various community groups to be used to partially offset supply costs
used for Canada Day
Total 403120.9001 Other User Fee Revenue -Canada Day Community Groups
403120.9800 Other User Fee Revenue -Program Support
Revenue generated from charges to community school user groups to offset security
costs
Vendor Fees -Cultural Fusion Festival
Total 403120.9800 Other User Fee Revenue -Program Support
406510.0000 Other Agency Grants
Jumpstart Programs
Total 406510.0000 Other Agency Grants
406521.9000 Program Sponsorships -Community Events
General Events Sponsorships (No tax)
New Summer Outreach
Total 406521.9000 Program Sponsorships -Community Events
406531.9007 Program Mkt Sponsors -Summer Concerts
Sponsorship -Cultural Fusion Festival
Sponsorship -Winter Nights, City Lights
Sponsorship -Artfest
Sponsorship -Summer Concerts
Total 406531.9007 Program Mkt Sponsors -Summer Concerts
406540.0000 Cost Recoveries
Third party sponsorship of seasonal weekend waterfront shuttle bus service -Pilot
Program
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
195
Run Date: Sep 13, 2023
Approved
2023
Budget
(27,000)
(110,000)
(110,000)
(6,000)
(6,000)
(20,000)
(20,000)
(10,000)
(10,000)
(3,500)
(5,000)
(8,500)
(20,000)
(20,000)
(4,000)
(3,000)
(7,000)
(15,000)
(15,000)
(5,000)
(5,000)
(40,000)
(10,000)
(10,000)
(2,481,950)
10205 Programs
City of Pickering
2023
Approved Background Information
408007.0000 Trf fr RateStblz Res
Funding for Millenium Square Events and Santa Clause Parade
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
Net Expenses (Revenues)
196
Run Date: Sep 13, 2023
Approved
2023
Budget
(136,900)
(136,900)
(136,900)
725,533
City of Pickering
2023
Approved Current Budget Summary
10210 Dunbarton Pool
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
248,953 145,903 Salaries & Wages 264,574 65,843
4,150 4,834 Overtime 2,200 -
40,716 39,126 Employee Benefits 69,951 12,189
349 1,616 Uniforms 2,000 1,820
572 506 Seminars & Education 2,186 3,964
-115 Travel 200 -
-12 Environmental Charges --
660 511 Cellular Phones 1,040 -
4,621 3,454 Telephone & Data 4,240 (340)
270 1,511 Internet 870 700
1,720 1,720 Insurance Premium 1,720 172
8,800 -Consulting & Professional Fees --
102 -Memberships 110 1,101
1,189 1,198 Outside Agency Services 2,113 -
-523 Repairs & Maintenance Materials --
27,016 37,763 Building -Repairs & Maintenance 44,915 6,700
1,193 1,025 Misc. Equip. -Repairs & Maintenance 3,000 -
126 31 Stationary & Office Supplies 200 -
1,585 599 Supplies & Tools 8,661 -
--COVID Related Expenses 5,000 (5,000)
20,674 27,395 Utilities -Natural Gas 32,180 500
113 348 Software & Hardware Mtce. Contracts 390 5
--Furniture & Fixtures 3,000 -
362,809 268,190 Total Expenditures 448,550 87,654
Revenues
(2,167) (2,522) Admissions (4,228) (772)
(43,971) (93,286) Rentals -Pool (97,624) (21,816)
-(7,334) Memberships (7,334) (666)
(46,138) (103,142) Total Revenues (109,186) (23,254)
Transfers
--Total Transfers --
316,671 165,048 Net Expenditures (Revenues) 339,364 64,400
197
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
330,417 24.89%
2,200 -%
82,140 17.43%
3,820 91 .00%
6,150 181.34%
200 -%
--%
1,040 -%
3,900 (8.02%)
1,570 80.46%
1,892 10.00%
--%
1,211 1,000.91%
2,113 -%
--%
51,615 14.92%
3,000 -%
200 -%
8,661 -%
-(100 .00%)
32,680 1.55%
395 1.28%
3,000 -%
536,204 19.54%
(5,000) 18.26%
(119,440) 22.35%
(8,000) 9.08%
(132,440) 21.30%
--%
403,764 18 .98%
City of Pickering
2023
Approved Background Information
10210 Dunbarton Pool
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (1,248) for a permanent part-time Facility Maintenance Person, Pool
Operations position required as per health regulations
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours for a permanent part-time Facility Maintenance
Person, Pool Operations position required as per health regulations
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Defibrillator Training & Recertification -Various staff
Certified Pool Operator Training -Facility Maintenance staff
Aquatic Certifications (FT & PT)
Transfer Program Certifications (Term Staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Cell Phone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
198
Run Date: Sep 13, 2023
Approved
2023
Budget
286,917
43,500
330,417
2,200
2,200
77,790
4,350
82,140
3,820
3,820
950
4,000
400
800
6,150
200
200
1,040
1,040
3,900
3,900
1,570
1,570
City of Pickering
2023
Approved Background Information
10210 Dunbarton Pool
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502250.0000 Memberships
Life Saving Society
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Pool Inspection & Audit
Defibrillator Monitoring Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Caretaking supplies
General supplies
Chlorine and chemicals
Motors, belts & filters
Door, window & lock repairs/replacement
General repairs and maintenance
Electrical and plumbing
Minor roof and wall repairs
Heating and air handling (contract)
Boiler repair and maintenance (contract)
Energy management -service contact
Chemical treatment of boilers & condensing equipment
Security camera repairs
Duct cleaning
Feminine hygiene products
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Automatic pool vacuum repairs & maintenance
Cleaning machine services & repairs
Total 502380.0000 Misc Equip Rpr&Mntc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
Tools & Safety supplies (replacement)
First Aid and program supplies (replacement)
Total 502540.0000 Supplies & Tools
199
Run Date: Sep 13, 2023
Approved
2023
Budget
1,892
1,892
1,211
1,211
1,000
900
213
2,113
7,500
5,000
6,500
2,000
3,000
2,500
2,000
2,000
3,500
1,500
3,000
2,500
6,000
2,000
2,615
51,615
1,500
1,500
3,000
200
200
5,450
3,211
8,661
10210 Dunbarton Pool
502610.0000 Utilities -Gas
City of Pickering
2023
Approved Background Information
Run Date: Sep 13, 2023
Approved
2023
Budget
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 32,680
Total 502610.0000 Utilities -Gas
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Defibrillator replacement
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
403040.0000 Admis -Public Swimm
Singles & Passes
Total 403040.0000 Admis -Public Swimm
403063.0000 Rentals -Pool
Private Permits
Learn to Swim
Total 403063.0000 Rentals -Pool
403082.0000 Membership -Pool/Health
Memberships
Total 403082.0000 Membership -Pool/Health
Total Revenues
Total Transfers
Net Expenses (Revenues)
200
32,680
395
395
3,000
3,000
536,204
(5,000)
(5,000)
(60,000)
(59,440)
(119,440)
(8,000)
(8,000)
(132,440)
403,764
City of Pickering
2023
Approved Current Budget Summary
10215 Don Beer Arena
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
464,215 637 ,767 Salaries & Wages 647,717 13,906
12 ,107 32,376 Overtime 20,000 -
130,299 138,637 Employee Benefits 157,316 8,542
1,133 3,278 Uniforms 5 ,000 2,080
335 418 Seminars & Education 3,100 2,500
--Travel 200 -
-624 Freight, Express & Cartage --
-1 Environmental Charges --
439 608 Cellular Phones 1,800 -
11,467 14,564 Telephone & Data 15 ,340 (240)
3 ,321 262 Internet 265 -
45 493 Cable TV 545 -
2,215 -Brochures/Newsletters Printing --
5,970 5,970 Insurance Premium 5,970 597
--Insurance Deductible 2,000 -
60 333 Meals, Promotions & General --
--Memberships 400 -
3,847 4,318 Outside Agency Services 3,115 -
73,770 165,910 Building -Repairs & Ma intenance 184,850 28 ,756
5,896 2,916 Misc. Equip . -Repairs & Maintenance 15 ,000 -
--Misc. Equip . Rentals 300 -
37,235 40,820 Land Rentals 46,150 53,195
166 265 Stationary & Office Supplies 300 -
660 176 Supplies & Tools 2 ,165 -
--COVID Related Expenses 9,000 (9,000)
17,838 31,823 Utilities -Water 24,300 10,000
138,071 214,850 Utilities -Hydro 219,150 10,000
25 ,569 36 ,780 Utilities -Natural Gas 33 ,235 6,000
222 900 Software & Hardware Mtce . Contracts 1,010 (215)
--Furniture & Fixtures 6,000 -
4,975 4,220 Misc. Equipment 4,800 (4,800)
939,855 1,338,309 Total Expenditures 1,409,028 121,321
Revenues
--Snack Bar (5,804) 1,854
(319) (5,543) Vending Machines (2,500) (1,100)
201
Run Date : Sep 13 , 2023
2023
Approved % Change
Budget From 2022
661,623 2 .15%
20,000 -%
165,858 5.43%
7 ,080 41 .60%
5,600 80.65%
200 -%
--%
--%
1,800 -%
15,100 (1 .56%)
265 -%
545 -%
--%
6,567 ·10 .00%
2,000 -%
--%
400 -%
3,115 -%
213,606 15 .56%
15,000 -%
300 -%
99,345 115 .27%
300 -%
2,165 -%
-(100 .00%)
34,300 41.15%
229,150 4 .56%
39,235 18 .05%
795 (21.29%)
6,000 -%
-(100.00%)
1,530,349 8.61%
(3,950) (31 .94%)
(3 ,600) 44 .00%
10215 Don Beer Arena
2021 2022
Actuals Actuals
-(1 ,208)
-(1,543)
(410,215) (852,006)
(11,575) (20,565)
(77) (19,763)
--
(422,186) (900 ,628)
--
517,669 437,681
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Admissions (2,000) -
Rentals -User Fees (2 ,906) (1,694)
Rentals -Ice Surface (879,000) (113,000)
Rentals -A rena Floor (38,000) -
Rentals -Halls (25 ,000) (11,000)
Marketing Sponsors (7 ,500) -
Total Revenues (962 ,710) (124,940)
Transfers
Total Transfers --
Net Expenditures (Revenues) 446,318 (3,619)
202
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(2 ,000) -%
(4,600) 58 .29%
(992 ,000) 12 .86%
(38 ,000) -%
(36 ,000) 44 .00%.
(7,500) -%
(1,087,650) 12.98%
--%
442,699 (0.81%)
City of Pickering
2023
Approved Background Information
10215 Don Beer Arena Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Transfer of hours (373) for full-time Maintenance, Ice Arena positions to 10235 for
summer ice operation
Additional staff hours (1,110) for Facility Attendants term positions required to maintain
higher level of cleaning service
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of hours (373) for full-time Maintenance, Ice Arena
positions to 10235 for summer ice operation
Benefits related to additional staff hours (1,110) for Facility Attendant term positions for
enhanced cleaning due to COVID
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
TSSA B Certificate Renewal -Chief Operator and Maintenance Workers (8)
Defibrillator Training & Recertification -Various staff
ORFA Ice Maintenance Training (2 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Cellular Phone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
203
Approved
2023
Budget
652,000
(12,977)
22,600
661,623
20,000
20,000
164,898
(1,300)
2,260
165,858
7,080
7,080
600
2,500
2,500
5,600
200
200
1,800
1,800
15,100
15,100
265
City of Pickering
2023
Approved Background Information
10215 Don Beer Arena
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502250.0000 Memberships
Memberships and other related associations
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Alarm Monitoring Contract
Defibrillator Monitoring Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage disposal
Snow removal & salting
Caretaking supplies/services
General repairs (supplies)
Building repairs
Electrical repairs
Plumbing repairs
Door and lock repairs/replacements
Parking lot maintenance
Replacement of dasher board, kickboard, stay white, tempered glass
Paint, drainage and disposal system
Refrigeration repairs maintenance and dehumidifiers (contract)
Condenser water treatment program
Overhaul compressor
Fan and motor repairs, supplies and accessories
Elevator inspection
Kitchen hood inspection/cleaning
Annual regulatory inspections
Repair to rubber flooring
204
Run Date: Sep 13, 2023
Approved
2023
Budget
265
545
545
6,567
6,567
2,000
2,000
400
400
1,450
1,200
465
3,115
5,000
28,600
34,000
17,000
210
10,160
7,840
15,000
1,000
3,500
2,450
27,280
6,526
15,035
4,000
3,600
600
7,150
2,500
City of Pickering
2023
Approved Background Information
10215 Don Beer Arena
Security camera repairs
Feminine hygiene products
Duct cleaning
Pad 2 washroom floor replacement
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Ice resurfacer maintenance
Misc. small equipment repairs
Goal frames & mesh
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
Rental of tools for specific jobs -Platform Lift
Total 502410.0000 MiscEquip Rentals
502420.0000 Land Rentals
Parking lot lease with Ontario Infrastructure, including property taxes
Arena encroachment agreement with Hydro One, including property taxes
Total 502420.0000 Land Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
First Aid Supplies (replacement)
Small tools, etc. (replacement)
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Run Date: Sep 13, 2023
Approved
2023
Budget
6,000
2,000
5,455
8,700
213,606
10,500
1,500
3,000
15,000
300
300
94,845
4,500
99,345
300
300
665
1,500
2,165
34,300
34,300
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 39,235
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Defibrillator replacement
205
39,235
229,150
229,150
795
795
6,000
City of Pickering
2023
Approved Background Information
10215 Don Beer Arena
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
403020.0000 Snack Bar
Snack Bar lease agreement
Total 403020.0000 Snack Bar
403030.0000 Vending Machines
Don Beer vending machines
Total 403030.0000 Vending Machines
403041.0000 Admis -Pleasure Ska
Daily admissions for individuals to play shinny hockey -daytime
Total 403041.0000 Admis -Pleasure Ska
403060.0000 Rentals -User Fees
Yearly contract
Total 403060.0000 Rentals -User Fees
403061.0000 Rentals-Ice Surface
Ice Surface Rentals
Total 403061.0000 Rentals-Ice Surface
403062.0000 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 403062.0000 Arena Floor Rentals
403065.0000 Rentals -Halls
Various Hall rentals, activities
Total 403065.0000 Rentals -Halls
406530.0000 Marketing Sponsors
Arena Marketing Sponsorships/Advertising (Taxable)
Total 406530.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses (Revenues)
206
Run Date: Sep 13, 2023
Approved
2023
Budget
6,000
1,530,349
(3,950)
(3,950)
(3,600)
(3,600)
(2,000)
(2,000)
(4,600)
(4,600)
(992,000)
(992,000)
(12,000)
(26,000)
(38,000)
(36,000)
(36,000)
(7,500)
(7,500)
(1,087,650)
442,699
City of Pickering
2023
Approved Current Budget Summary
10220 Community Centres
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
258,289 293,863 Salaries & Wages 309,983 (50,591)
4,858 10,340 Overtime 8,000 -
56,070 59,853 Employee Benefits 78,276 (14,826)
1,770 1,996 Uniforms 2,200 2,720
305 1,083 Seminars & Education 3,260 (1,500)
-436 Travel 500 -
-16 Environmental Charges --
1,966 3,217 Cellular Phones 2,500 -
11,034 6,324 Telephone & Data 5,565 1,735
447 5,901 Internet 6,980 (900)
90 1,066 Cable TV 1,080 -
3,980 4,156 Insurance Premium 3,980 398
1,339 314 Insurance Deductible 2,000 -
39,274 -Consulting & Professional Fees --
-17 Meals, Promotions & General --
34,267 17,210 Outside Agency Services 11,984 -
165,226 282,294 Building -Repairs & Maintenance 292,065 41,480
9,374 17,946 Vehicle -Repairs & Maintenance 6,300 -
12,120 17,621 Gas, Oil, Tire, Etc. 11,150 6,000
1,379 2,302 Misc. Equip. -Repairs & Maintenance 1,500 -
21 32 Building Rentals 10 -
-381 Stationary & Office Supplies --
88 -Programs & Event Supplies --
1,082 1,568 Supplies & Tools 2,000 -
--COVID Related Expenses 12,000 (12,000)
10,559 12,322 Utilities -Water 13,250 -
78,962 91,599 Utilities -Hydro 116,990 (15,000)
21,538 23,976 Utilities -Natural Gas 27,405 500
3,095 7,067 Utilities -Oil 4,867 -
128 413 Software & Hardware Mtce. Contracts 465 (155)
--Furniture & Fixtures 10,000 -
1,085 (234) Miscellaneous Expenses --
718,346 863,079 Total Expenditures 934,310 (42,139)
Revenues
(101) (758) Vending Machines (1,000) -
207
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
259,392 (16.32%)
8,000 -%
63,450 {18.94%)
4,920 123.64%
1,760 (46.01%)
500 -%
--%
2,500 -%
7,300 31.18%
6,080 (12.89%)
1,080 -%
4,378 10.00%
2,000 -%
--%
--%
11,984 -%
333,545 14.20%
6,300 -%
17,150 53.81%
1,500 -%
10 -%
--%
--%
2,000 -%
-(100.00%)
13,250 -%
101,990 (12.82%)
27,905 1.82%
4,867 -%
310 (33 .33%)
10,000 -%
--%
892,171 (4.51%)
(1,000) -%
City of Pickering
2023
Approved Current Budget Summary
10220 Community Centres
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(32,934) (125,208) Community Ct r. Rentals (175,200) (8,780)
--Other User Fees (2,080) (420)
--Netted Revenue (11 ,900) -
(33,035) (125 ,966) Total Revenues (190,180) (9,200)
Transfers
-41 ,000 Capital Expenditures --
(177) -Transfer to(from) Cntg Sty Re s. --
(177) 41,000 Total Transfers - -
685,134 778,113 Net Expenditures (Revenues) 744,130 (51,339)
208
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
(183 ,980) 5 .01 %
(2,500) 20.19%
(11 ,900) -%
(199,380) 4.84%
-- %
--%
-- %
692,791 (6.90%)
City of Pickering
2023
Approved Background Information
10220 Community Centres Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (634) for part-time Facility Security Guard positions (to meet
operational requirements)
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (634) for Facility Security Guard positions (to meet
operational requirements)
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Defibrillator Training & Recertification
Security Guard Licence Renewals -Facility Security Guards (4)
Seminars & Education
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Cellular Phone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502030.9933 Telephones & Data -George Ashe (Library &) Community Centre
Voice/Data
Total 502030.9933 Telephones & Data -George Ashe (Library&) Community CentrE
502040.0000 Internet
Internet
Total 502040.0000 Internet
502040.9933 Internet -George Ashe (Library&) Community Centre
209
Approved
2023
Budget
239,892
19,500
259,392
8,000
8,000
61,500
1,950
63,450
4,920
4,920
600
160
1,000
1,760
500
500
2,500
2,500
4,700
4,700
2,600
2,600 ------
2,370
2,370
City of Pickering
2023
Approved Background Information
10220 Community Centres
Internet
Total 502040.9933 Internet -George Ashe (Library &) Community Centre
502050.9933 Cable TV -George Ashe (Library&) Community Centre
Cable
Total 502050.9933 Cable TV -George Ashe (Library &) Community Centre
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program -George Ashe and Dr. Nelson F.
Tomlinson Community Centres
Technical Support
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage disposal
Pest control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (snow removal & salting)
Electrical/plumbing repairs
Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F.
Tomlinson & Whitevale CC)
Environmental monitoring -water treatment and testing of wells
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen hood exhaust system inspection
Energy management -service contract
Generator testing
Life Safety system testing (fire alarms/extinguishers & emerg. lighting)
210
Run Date: Sep 13, 2023
Approved
2023
Budget
3,710
3,710
1,080
1,080
4,378
4,378
2,000
2,000
2,000
5,000
4,540
444
11,984
6,500
3,000
27,750
15,000
10,270
45,000
39,950
5,000
15,944
3,570
19,550
5,000
2,000
1,700
8,400
5,312
1,431
8,840
10220 Community Centres
Security camera repairs
Duct cleaning
City of Pickering
2023
Approved Background Information
Feminine hygiene products (ESCC)
Feminine hygiene products (WSCC)
Feminine hygiene products (Tomlinson CC)
Interior painting, drywall repairs and deck repairs to lawn bowling club house
Gas range, Tomlinson Community Centre
Industrial dishwasher
Carpet/chair cleaning -Claremont Seniors Club
Total 502340.0000 Building Rpr & Mntc
502340.9933 Building Rpr & Mntc -George Ashe (Library &) Community Centre
Run Date: Sep 13, 2023
Approved
2023
Budget
8,000
6,000
2,900
2,600
1,350
7,000
12,000
10,000
1,500
275,567
Garbage disposal 3,200
Pest control 915
Caretaking supplies 5,250
General supplies 2,445
Window, door and lock repair/replacement 3,930
Service Contracts (garbage, snow removal & salting) 10,161
Electrical/plumbing repairs 7,050
Window cleaning 510
Emergency repairs/equipment replacement (aging buildings) 3,450
HVAC 2,500
Pumps, motor, etc. 500
Boiler repair and maintenance 1,000
Kitchen hood exhaust system inspection 180
Energy management -service contract 1,772
Life Safety system testing (fire alarms/extinguishers & emerg. lighting) 1,500
Security camera repairs 8,000
Duct cleaning 3,000
Feminine hygiene products 2,615
Total 502340.9933 Building Rpr & Mntc -George Ashe (Library&) Community Cent 57,978 ---~--
502370.0000 Vehicle Rpr & Mntc
Culture & Recreation -vehicle
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 11,510 litres@ $1.40/litre
Oil changes and tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
Misc. equipment repairs
211
6,300
6,300
16,115
1,035
17,150
1,500
City of Pickering
2023
Approved Background Information
10220 Community Centres Run Date: Sep 13, 2023
Total 502380.0000 Misc Equip Rpr&Mntc
502400.0000 Building Rentals
Brougham Community Centre -Federal rental charge
Total 502400.0000 Building Rentals
502540.0000 Supplies & Tools
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 502540.0000 Supplies & Tools
502540.9933 Supplies & Tools -George Ashe (Library &) Community Centre
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 502540.9933 Supplies & Tools -George Ashe (Library &) Community Centre
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502600.9933 Utilities -Water -George Ashe (Library &) Community Centre
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.9933 Utilities -Water -George Ashe (Library&) Community Centre
502610.0000 Utilities -Gas
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
Total 502610.0000 Utilities -Gas
502610.9933 Utilities -Gas -George Ashe (Library &) Community Centre
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
Total 502610.9933 Utilities -Gas -George Ashe (Library&) Community Centre
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502620.9933 Utilities -Hydro -George Ashe (Library &) Community Centre
Budget based on 2022 projected actuals
Total 502620.9933 Utilities -Hydro -George Ashe (Library &) Community Centre
502630.0000 Utilities -Oil
Mt. Zion Community Centre
Total 502630.0000 Utilities -Oil
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Fridge & stove replacement (Westshore CC)
Total 502740.0000 Furniture & Fixtures
212
Approved
2023
Budget
1,500
10
10
1,475
1,475
525
525
10,200
10,200
3,050
3,050
22,425
22,425
5,480
5,480
91,790
91,790
10,200
10,200
4,867
4,867
310
310
10,000
10,000
City of Pickering
2023
Approved Background Information
10220 Community Centres Run Date: Sep 13, 2023
Total Expenses
Revenues
403030.0000 Vending Machines
East Shore C.C.
Total 403030.0000 Vending Machines
403068.9930 Community Ctr Rentl -West Shore Community Centre
West Shore Community Centre -Nursery School Lease
Hall Rentals
Total 403068.9930 Community Ctr Rentl -West Shore Community Centre
403068.9931 Community Ctr Rentl -East Shore Community Centre
Hall & Room Rentals
Total 403068.9931 Community Ctr Rentl -East Shore Community Centre
403068.9932 Community Ctr Rentl -Dr. Nelson F. Tomlinson Community Centre
Approved
2023
Budget
892,171
(1,000)
(1,000)
(5,180)
(65,000)
(70,180)
(50,000)
(50,000)
Hall Rentals (Saturday evenings only) (800)
Total 403068.9932 Community Ctr Rentl -Dr. Nelson F. Tomlinson Community Cen (800)
----"----'-
403068.9933 Community Ctr Rentl -George Ashe (Library&) Community Centre
Estimated Revenues (63,000)
Total 403068.9933 Community Ctr Rentl -George Ashe (Library &) Community Cen (63,000)
403120.0000 Other User Fee Revenue
Damage deposit forfeited
Total 403120.0000 Other User Fee Revenue
406721.0000 Netted Revenue
Security staffing costs for George Ashe Sunday Hours -City (cross charge to Library
10900)
Facility Attendant staffing costs for George Ashe Sunday Hours -City (cross charge to
Library 10900) -special levy Council approved
Total 406721.0000 Netted Revenue
Total Revenues
Total Transfers
NetExpenses(Revenues)
213
-----
(2,500)
(2,500)
(6,300)
(5,600)
(11,900)
(199,380)
692,791
City of Pickering
2023
Approved Current Budget Summary
10225 Recreation Complex -Central Core
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
1,669,068 2,152,656 Salaries & Wages 2,204,874 35,250
24,892 54,896 Overtime 73,844 -
375,461 471,157 Employee Benefits 545,415 30,765
9,294 10,684 Uniforms 9 ,000 820
-194 Conferences --
1,978 3,911 Seminars & Education 6,081 -
63 129 Travel 800 -
8 ,295 7,889 Cellular Phones 8,650 150
9,449 10,199 Telephone & Data 11,660 -
1,085 1,049 Internet 1,065 -
5,109 24,433 Advertising 31,000 -
8 104 Subscriptions & Publications 250 -
13,570 13,570 Insurance Premium 13,570 1,357
-2,790 Insurance Deductible 4,000 -
268 11,339 Meals, Promotions & General 13,000 -
2,294 1,670 Memberships 3,090 485
44,285 59,898 Outside Agency Services 57,491 8,879
-291 Repairs & Maintenance Materials --
226,136 362,026 Building -Repairs & Maintenance 227,650 175,754
-413 Vehicle -Repairs & Maintenance --
20,226 18,952 Misc. Equip. -Repairs & Maintenance 47,475 (3,000)
990 582 Misc. Equip . Rentals 8,000 -
3,920 5,244 Stationary & Office Supplies 3,100 3,400
639 -Forms 1,100 -
1,938 2 ,199 Programs & Event Supplies 1,000 5 ,800
7,331 17,578 Supplies & Tools 26,200 200
--COVID Related Expenses 14,000 (14 ,000)
22,076 27,540 Utilities -Water 38,180 (2,000)
141,019 191,986 Utilities -Hydro 254,000 (10,000)
29,432 58,185 Utilities -Natural Gas 45,885 14,500
5,529 8,973 Software & Hardware Mtce. Contracts 10,220 8,970
2,088 1,843 Furniture & Fixtures 27,000 7,000
-6 Misc. Equipment --
129 3,308 Miscellaneous Expenses --
2,626,572 3,525,694 Total Expenditures 3,687,600 264 ,330
214
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
2,240,124 1.60%
73,844 - %
576 ,180 5.64%
9 ,820 9 .11%
-- %
6,081 - %
800 - %
8 ,800 1.73%
11,660 - %
1,065 - %
31 ,000 - %
250 - %
14,927 10.00%
4,000 -%
13,000 - %
3,575 15.70%
66,370 15.44%
-- %
403,404 77.20%
--%
44,475 (6.32%)
8,000 - %
6,500 109.68%
1,100 - %
6,800 580.00%
26,400 0.76%
-(100 .00%)
36,180 (5 .24%)
244,000 (3.94%)
60,385 31 .60%
19,190 87.77%
34,000 25.93%
-- %
-- %
3,951,930 7.17%
City of Pickering
2023
Approved Current Budget Summary
10225 Recreation Complex -Central Core
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Revenues
--Department User Fees -(10 ,000)
(272) (2,799) Vending Machines (10,000) -
(47,837) (115,797) Admissions (107 ,900) (25,958)
2 ,352 (27,749) Rentals -Meeting Rooms (33,000) (22,700)
2,638 (61,662) Rentals -Halls (70 ,000) (30 ,000)
15 -Rentals -Misc. Equipment --
(63,480) (79 ,334) Rental -Wellness Clinic (75,000) (6,000)
(101,290) (445,599) Memberships (639,369) (80 ,263)
-(3 ,703) Child Supervision (20,000) 20 ,000
(16,167) (55 ,773) Fitness Testing (35 ,295) (14,705)
(77 ,550) (85,477) Other User Fees (85 ,000) 5,500
(301,591) (877,893) Total Revenues (1 ,075,564) (164,126)
Transfers
-75 ,000 Transfer to(from) Reserve -(125,000)
-75,000 Total Transfers -(125,000)
2,324,981 2,722,801 Net Expenditures (Revenues) 2,612,036 (24,796)
215
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(10,000) - %
(10 ,000) - %
(133 ,858) 24.06%
(55,700) 68.79%
(100,000) 42 .86%
-- %
(81 ,000) 8.00%
(719,632) 12 .55%
-(100 .00%)
(50 ,000) 41.66%
(79,500) (6.47%)
(1,239 ,690) 15.26%
(125,000) -%
(125,000) -%
2,587,240 (0.95%'
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional staff hours {2,635) for Facility Attendant term positions for enhanced
cleaning workload requirements
Conversion of permanent part-time Facility Custodian position to a full-time Facility
Attendant, May 1, 2023 start date
Conversion of two permanent part-time Facility Attendant positions to full-time, May 1,
2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Facilities
Front Desk and Program
Other
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours {2,635) for Facility Attendant term positions for
enhanced cleaning workload requirements
Benefits related to conversion of permanent part-time Facility Custodian position to a
full-time Facility Attendant
Benefits related to conversion of two permanent part-time Facility Attendant positions
to full-time, May 1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
First Aid/CPR Defibrillator Training & Recertification
CSEP Courses (Canadian Society for Exercise Physiology)
Seminars & Education
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual staff cell phone charges
216
Approved
2023
Budget
2,180,374
53,700
(7,550)
13,600
2,240,124
22,000
10,000
41,844
73,844
551,220
5,370
8,810
10,780
576,180
9,820
9,820
3,081
2,000
1,000
6,081
800
800
7,150
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core
Mobile device charges for Work Order Software -Go-Eva (MESH)
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Provide newspaper & brochure advertisements and promotions packages
Total 502100.0000 Advertising
502120.0000 Subscriptions&Publcs
Reference material, journals and reports
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502240.0000 Meals/Prom/General
Anniversary Celebration & Membership Recognition
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Can. Society for Exercise Physiology (CSEP) Membership (4 staff)
Facility Licences : Mech. Lie., Prof. fees, etc.
Program memberships: Squash Ontario
Tennis Ontario
CSEP Fitness Centre Accreditation
Canfit Pro Membership
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Squash Professional
Tennis Professional
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
Fire Alarm Monitoring Contract
Circuit Metering
217
Run Date: Sep 13, 2023
Approved
2023
Budget
1,650
8,800
11,660
11,660
1,065
1,065
31,000
31,000
250
250
14,927
14,927
4,000
4,000
13,000
13,000
1,465
150
500
800
260
400
3,575
42,900
13,566
3,700
1,418
600
2,875
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core
Annual licensing fee for CHDRC two way radio system
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage Removal
Caretaking Supplies
General Supplies
Glass Cleaning (every 4 mths)
Snow Removal & Salting
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Lamps, Ballasts, Fuse Inventory
Window, Door and Lock Repairs
Various repairs to infrastructure due to aging facility
Duct Cleaning on Various Areas
Replace Windows
Carpet Service -mats
Painting and Tile Repairs
Door Replacement Program
Foot Sprayer Solution
AudioNisual Equipment Maintenance (Banquet Hall)
Electrical Substation Inspection
Kitchen Hood Inspection
Air Circulation Equipment (contract out)
Elevator Inspection & Repair (contract out)
Air Conditioning (contract out)
Energy Management (Service Contract)
Boiler Inspection and Repair (contract out)
Water Treatment
Fire Alarm Inspection and Service (contract out)
Motors, Belts, Filters
Diesel Generator Repair and Maintenance (contract out)
Chiller Maintenance Contract
Security Camera
Feminine Hygiene Products
Upgraded power supply to upper cardio area required for new fitness equipment
Installation of emergency call buttons in both membership change rooms
Exterior Entrance Sidewalk Repairs
Replacement of pressure relief valve for the CHDRC York Screw Chiller
218
Run Date: Sep 13, 2023
Approved
2023
Budget
1,311
66,370
6,000
18,750
6,300
4,000
41,600
8,000
12,000
11,000
2,000
5,000
12,000
5,000
1,000
6,000
6,000
10,000
3,300
2,000
5,500
600
5,000
4,800
7,000
7,086
3,500
6,000
3,000
5,000
5,500
12,783
8,000
4,185
13,000
4,000
10,000
13,500
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core Run Date: Sep 13, 2023
Removal and replacement of all carpeted surfaces within the court areas (funded from
Rate Stabilization Reserve)
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Various program equipment at the Recreation Complex
Fitness equipment replacement parts
Floor machine service
Ladder/Lift inspection
Fitness equipment relocation
Total 502380.0000 Misc Equip Rpr&Mntc
502380.9595 Misc Equip Rpr&Mntc -EV Charging Initiative -Rec Centre
Provision for repairs and maintenance on electric vehicle chargers
Total 502380.9595 Misc Equip Rpr&Mntc -EV Charging Initiative -Rec Centre
502410.0000 MiscEquip Rentals
Occasional equipment needs, other equipment rentals
Total 502410.0000 MiscEquip Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Professional printing services (Gift Cards)
Total 502510.0000 Forms
502520.0000 Program&Event Supps
Banquet Hall supplies
Total 502520.0000 Program&Event Supps
502540.0000 Supplies & Tools
Card Access supplies (cards, cartridges)
Racquets, balls, eyewear for Elective Programs (replacement)
Creative Centre
First Aid Supplies (replacement)
Small Tools
Child Supervision Centre
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
219
Approved
2023
Budget
125,000
403,404
15,000
6,800
5,000
2,675
5,000
34,475
10,000
10,000
8,000
8,000
6,500
6,500
1,100
1,100
6,800
6,800
22,000
300
900
500
1,500
1,200
26,400
36,180
36,180
60,385
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Game Time software maintenance contract
Maintenance -HRIS
Maintenance -Recreation -DBS
Captivate App Maintenance
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Misc. Furniture & Fixtures
Office Desk & Chair Replacement
Defibrillator Replacement
Additional Lobby Tables and Chairs
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
403000.9595 Department User Fees -EV Charging Initiative -Rec Centre
Electric vehicle charging fees
Total 403000.9595 Department User Fees -EV Charging Initiative -Rec Centre
403030.0000 Vending Machines
Based on 12% of total Complex Vending Machine Sales plus annual exclusivity
payment
Total 403030.0000 Vending Machines
403042.9920 Admis -Rec Complex -Admissions -Tennis
Prime time court admissions
Non Prime time court admissions
Total 403042.9920 Admis -Rec Complex -Admissions -Tennis
403042.9921 Adm is -Rec Complex -Admissions -Squash
Pay as you play -Prime time court admissions
Non prime time court admissions
Total 403042.9921 Adm is -Rec Complex -Admissions -Squash
403042.9922 Adm is -Rec Complex -Admissions -Fitness Room
Adult -Singles
Adult -5 Pass
Adult -1 O Pass
Total 403042.9922 Admis -Rec Complex -Admissions -Fitness Room
220
Run Date: Sep 13, 2023
Approved
2023
Budget
60,385
244,000
244,000
3,000
2,690
4,000
9,500
19,190
15,000
4,000
8,000
7,000
34,000
3,951,930
(10,000)
(10,000)
(10,000)
(10,000)
(58,000)
(39,000)
(97,000)
(19,200)
(7,300)
(26,500)
(3,558)
(1,000)
(1,000)
(5,558)
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core
403042.9923 Adm is -Rec Complex -Admissions -Racquet Ball
Pay as you play -Prime time court admissions
Non prime time court admissions
Total 403042.9923 Adm is -Rec Complex -Admissions -Racquet Ball
403064.0000 Rentl-Mtg.Room/Publi
Various private rentals for Complex Meeting Rooms (1,2 & 3)
Total 403064.0000 Rentl-Mtg.Room/Publi
403065.0000 Rentals -Halls
Various private rentals for Complex East and West Salons (Banquet Halls)
Total 403065.0000 Rentals -Halls
403070.0000 Rentl-Wellness Cine
Wellness Health Centre Ltd.
Pickering Sports Medicine & Wellness Centre
Total 403070.0000 Rentl-Wellness Cine
403071.0000 Rentl-Mtg.Room/Publi
Rentals for Community Services Dept. operating at the CHDRC
Total 403071.0000 Rentl-Mtg.Room/Publi
403080.9950 Membership -Membership -New Tennis
Tennis (new memberships)
Total 403080.9950 Membership -Membership -New Tennis
403080.9951 Membership -Membership -Basic Health
Health (Basic)
Total 403080.9951 Membership -Membership -Basic Health
403080.9952 Membership -Membership -Health Plus
Health (Plus)
Total 403080.9952 Membership -Membership -Health Plus
403080.9953 Membership -Membership -Specialty Health
Health (Speciality)
Total 403080.9953 Membership -Membership -Specialty Health
403080.9954 Membership -Membership -New Squash
Squash (New)
Total 403080.9954 Membership -Membership -New Squash
403080.9955 Membership -Membership -New Fitness
Fitness (New)
Total 403080.9955 Membership -Membership -New Fitness
403080.9956 Membership -Membership -Golden/Combination
Fitness (Golden/Combination)
Total 403080.9956 Membership -Membership -Golden/Combination
403080.9957 Membership -Membership -New Racquet Ball
221
Run Date: Sep 13, 2023
Approved
2023
Budget
(3,800)
(1,000)
(4,800)
(38,000)
(38,000)
(100,000)
(100,000)
(32,000)
(49,000)
(81,000)
(17,700)
(17,700)
(23,500)
(23,500)
(327,233)
(327,233)
(137,174)
(137,174)
(16,957)
(16,957)
(82,000)
(82,000)
(80,359)
(80,359)
(32,109)
(32,109)
City of Pickering
2023
Approved Background Information
10225 Recreation Complex -Central Core
Racquet Ball (New)
Total 403080.9957 Membership -Membership -New Racquet Ball
403080.9959 Membership -Membership -Tennis
Tennis
Total 403080.9959 Membership -Membership -Tennis
403089.0000 Membrshp NSF Fee Rev
NSF Revenue
Total 403089.0000 Membrshp NSF Fee Rev
403105.0000 Personal Training
In House Personal Training and Fitness Training
Total 403105.0000 Personal Training
403120.0000 Other User Fee Revenue
Leased equipment /space
Total 403120.0000 Other User Fee Revenue
Total Revenues
Transfers
408007 .0000 Trf fr RateStblz Res
Rate Stabilization Reserve funding for removal and replacement of all carpeted
surfaces within the court areas.
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
Net Expenses (Revenues)
222
Run Date: Sep 13, 2023
Approved
2023
Budget
(12,300)
(12,300)
(6,000)
(6,000)
(2,000)
(2,000)
(50,000)
(50,000)
(79,500)
(79,500)
{1,239,690)
(125,000)
(125,000)
(125,000)
2,587.240
City of Pickering
2023
Approved Current Budget Summary
10230 Recreation Complex -Pool
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
254,306 645 ,509 Salaries & Wages 494,893 (2,329)
3,516 24,756 Overtime 5,000 -
70,603 134,059 Employee Benefits 100,558 (8 ,849)
1,699 3,649 Uniforms 5,000 1,320
65 532 Seminars & Education 2,282 3,964
122 -Travel 225 (225)
-23 Environmental Charges --
511 574 Telephone & Data 605 95
78 75 Internet 75 -
4,630 4,630 Insurance Premium 4 ,630 463
102 -Memberships 110 1,126
30,184 94,984 Building -Repairs & Maintenance 69,950 5 ,000
-459 Misc. Equip. -Repairs & Maintenance 1,000 -
752 3,852 Supplies & Tools 7,650 -
--COVID Related Expenses 5 ,000 (5 ,000)
22,076 27,540 Utilities -Water 54,750 (2 ,000)
99,745 135,794 Utilities -Hydro 165,000 (2,500)
29,432 58 ,185 Utilities -Natural Gas 45,885 14,500
77 723 Software & Hardware Mtce . Contracts 810 (220)
--Furniture & Fixtures -12,000
-7 ,334 Memberships --
517,898 1,142,678 Total Expenditures 963,423 17,345
Revenues
(233) (42,111) Admissions (44,491) (7,509)
-(116,819) Rentals -Pool (128 ,696) (26 ,264)
(19 ,395) (40,208) Memberships (41,415) (23 ,585)
(19,628) (199,138) Total Revenues (214,602) (57 ,358)
Transfers
--Total Transfers --
498,270 943,540 Net Expenditures (Revenues) 748,821 (40 ,013)
223
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
492,564 (0.47%)
5 ,000 -%
91,709 (8 .80%)
6,320 26.40%
6 ,246 173.71%
-(100.00%)
--%
700 15.70%
75 -%
5,093 10.00%
1,236 1 ,023.64%
74,950 7 .15%
1,000 -%
7,650 -%
-(100 .00%)
52,750 (3 .65%)
162,500 (1 .52%)
60,385 31 .60%
590 (27.16%)
12,000 -%
--%
980 ,768 1.80%
(52,000) 16.88%
(154,960) 20.41%
(65 ,000) 56 .95%
(271,960) 26.73%
--%
708,808 (5.34%)
City of Pickering
2023
Approved Background Information
10230 Recreation Complex -Pool
Expenditures
501000.0000 Salaries & Wages
Base Salari.es and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Defibrillator Training -Various staff
Aquatic Certifications for PTE & PT
Certified Pool Operator Training -Facility Maintenance Staff
Transfer Program Certifications TERM
Total 501110.0000 Seminars & Education
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 502210.0000 Insurance Premium
502250.0000 Memberships
Life Saving Society
Total 502250.0000 Memberships
502340.0000 Building Rpr & Mntc
Pool Chemicals
Cleaning Supplies
Miscellaneous
Electrical and Plumbing Repairs
Lamps, Ballasts and Fuse Inventory
224
Run Date: Sep 13, 2023
Approved
2023
Budget
492,564
492,564
5,000
5,000
91,709
91,709
6,320
6,320
1,046
400
4,000
800
6,246
700
700
75
75
5,093
5,093
1,236
1,236
17,250
10,300
1,500
7,000
3,000
City of Pickering
2023
Approved Background Information
10230 Recreation Complex -Pool
Filters, etc.
Tile, painting, door and lock repairs
Contract for snow removal & salting
Filter System
HVAC Services
Pumps, Motors, Valves, Seals
Bleacher Safety Inspection
Duct Cleaning
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Repair parts for pool vacuum
Total 502380.0000 Misc Equip Rpr&Mntc
502540.0000 Supplies & Tools
First Aid Supplies
Program Supplies
Small Tools etc.
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Run Date: Sep 13, 2023
Approved
2023
Budget
3,000
6,000
10,400
6,500
2,000
3,000
2,000
3,000
74,950
1,000
1,000
800
3,000
3,850
7,650
52,750
52,750
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 60,385
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700:0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Replacement of pool lane ropes
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
403040.0000 Admis -Public Swimm
Singles & passes
Total 403040.0000 Admis -Public Swimm
225
60,385
162,500
162,500
590
590
12,000
12,000
980,768
(52,000)
(52,000)
City of Pickering
2023
Approved Background Information
10230 Recreation Complex -Pool
403063.0000 Rentals -Pool
Private Permits
Learn to Swim
Total 403063.0000 Rentals -Pool
403081.0000 Membership -Swim
Memberships
Total 403081.0000 Membership -Swim
Total Revenues
Total Transfers
Net Expenses (Revenues)
226
Run Date: Sep 13, 2023
Approved
2023
Budget
(66,700)
(88,260)
(154,960)
(65,000)
· (65,000)
(271,960)
708,808
City of Pickering
2023
Approved Current Budget Summary
10235 Recreation Complex -Arenas
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
226,393 495,539 Salaries & Wages 519,711 18,545
9,032 28,459 Overtime 25,000 -
77,663 134,053 Employee Benefits 129,437 5,344
2,044 910 Uniforms 4,400 250
373 674 Seminars & Education 2,875 2,500
21 -Freight, Express & Cartage --
872 448 Cellular Phones 1,000 -
3,904 860 Telephone & Data 1,910 (510)
246 1,738 Internet 1,600 150
155 1,883 Cable TV 1,920 -
10 (10) Subscriptions & Publications --
4,510 4,510 Insurance Premium 4,510 451
-1,236 Insurance Deductible 2,000 -
30 269 Meals, Promotions & General --
-222 Memberships --
440 272 Outside Agency Services 1,100 545
93,425 129,544 Building -Repairs & Maintenance 163,561 34,924
5,826 3,750 Misc. Equip. -Repairs & Maintenance 7,000 -
--Misc. Equip. Rentals 800 -
34 192 Stationary & Office Supplies 650 -
--Forms 300 -
348 665 Supplies & Tools 3,335 -
--COVID Related Expenses 9,000 (9,000)
4,906 6,120 Utilities -Water 11,070 (2,000)
103,185 140,476 Utilities -Hydro 181,000 (2,500)
8,584 15,032 Utilities -Natural Gas 14,700 2,000
162 728 Software & Hardware Mtce. Contracts 815 (170)
--Furniture & Fixtures 6,000 -
-386 Misc. Equipment -4,800
542,163 967,956 Total Expenditures 1,093,694 55,329
Revenues
--Snack Bar (3,850) (350)
(66) (1,942) Vending Machines (1,500) -
(5,188) (14,376) Admissions (16,000) -
(259,977) (567,882) Rentals -Ice Surface (648,000) (69,000)
227
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
538,256 3 .57%
25,000 -%
134,781 4 .13%
4,650 5.68%
5,375 86 .96%
--%
1,000 - %
1,400 (26.70%)
1,750 9.38%
1,920 -%
--%
4,961 10.00%
2,000 -%
--%
-- %
1,645 49 .55%
198,485 21.35%
7,000 -%
800 -%
650 - %
300 - %
3,335 -%
-(100 .00%)
9,070 (18.07%)
178,500 (1 .38%)
16,700 13 .61%
645 (20.86%)
6,000 - %
4,800 -%
1,149,023 5.06%
(4,200) 9 .09%
(1,500) -%
(16,000) - %
(717,000) 10.65%
City of Pickering
2023
Approved Current Budget Summary
10235 Recreation Complex -Arenas
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(5,336) (944) Rentals -Arena Floor (12,000) -
(2 ,365) (21,482) Rentals -Meeting Rooms (24 ,000) (17 ,000)
--Advertising Space (55,000) -
--Marketing Sponsors (10,000) 10,000
(272,932) (606,626) Total Revenues (770,350) (76,350)
Transfers
--Total Transfers --
269,231 361,330 Net Expenditures (Revenues) 323 ,344 (21,021)
228
Run (?ate: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(12,000) - %
(41,000) 70.83%
(55,000) - %
-(100 .00%)
(846,700) 9.91%
-- %
302,323 (6.50%)
City of Pickering
2023
Approved Background Information
10235 Recreation Complex -Arenas
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Transfer of hours (373) for full-time Maintenance, Ice Arena positions from 10215 for
summer ice operations
Additional part-time term Youth Leader hours (295) for public skate patrol
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of in hours (373) for full-time Maintenance, Ice Arena
positions from 10215
Benefits related to additional part-time term Youth Leader hours (295) for public skate
patrol
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
TSSA B Certificate Renewal -Chief Operator and Maintenance Workers (5)
First Aid & Defibrillation Training & Certification
ORFA Ice Maintenance Training (2)
Total 501110.0000 Seminars & Education
502020.0000 Cellular Phones
Cellular Phone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
229
Run Date: Sep 13, 2023
Approved
2023
Budget
520,524
12,977
4,755
538,256
25,000
25,000
133,006
1,300
475
134,781
4,650
4,650
375
2,500
2,500
5,375
1,000
1,000
1,400
1,400
1,750
1,750
1,920
1,920
City of Pickering
2023
Approved Background Information
10235 Recreation Complex -Arenas
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage disposal
Caretaking supplies/services
Building repair supplies & services
Electrical repairs
Plumbing repairs
Door and lock repairs
Facility decals
Parking lot maintenance (snow removal and salting and garbage)
Carpet service -mats
Replace rink light bulbs
Condenser water treatment program
Replace dasher board, netting & glass repair
HVAC repairs
Paint drainage & disposal system
Goal nets replacement
Annual regulatory inspections
Refrigeration repairs maintenance and dehumidifiers ( contract)
Overhaul compressor (2)
Fan & motor repairs, supplies & fuse inventory
Energy management system (service contract)
Kitchen hood inspection
Life Safety systems testing (fire alarm/extinguisher & emerg. lighting)
Parking lot line painting
Security camera repairs
Duct cleaning
Heat exchanger repairs
Structural and coating review repairs
230
Run Date: Sep 13, 2023
Approved
2023
Budget
4,961
4,961
2,000
2,000
700
945
1,645
6,000
22,338
14,910
11,240
6,510
3,550
600
14,768
2,000
5,000
7,147
5,700
3,500
2,450
2,100
2,400
15,092
15,750
2,150
1,500
850
2,200
2,500
6,000
4,000
4,000
15,000
City of Pickering
2023
Approved Background Information
10235 Recreation Complex -Arenas
Feminine hygiene products
Rink Seal Pro application for O'Brien Rink under-floor heating system
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Ice resurfacer maintenance
Misc. small equipment repairs
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
Rental of tools for specific jobs
Total 502410.0000 MiscEquip Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Toners for printer
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Printing of facility permits and receipt forms
Total 502510.0000 Forms
502540.0000 Supplies & Tools
First Aid supplies (replacement)
Small tools, etc. (replacement)
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Run Date: Sep 13, 2023
Approved
2023
Budget
2,730
16,500
198,485
4,000
3,000
7,000
800
800
400
250
650
300
300
1,335
2,000
3,335
9,070
9,070
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 16,700
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
5027 40.0000 Furniture & Fixtures
Defibrillator replacement
Total 502740.0000 Furniture & Fixtures
502750.0000 Misc. Equipment
Replacement gas powered edger and blades
231
16,700
178,500
178,500
645
645
6,000
6,000
4,800
City of Pickering
2023
Approved Background Information
10235 Recreation Complex -Arenas
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
403020.0000 Snack Bar
Snack Bar lease agreement
Total 403020.0000 Snack Bar
403030.0000 Vending Machines
Arena vending machines
Total 403030.0000 Vending Machines
403041.0000 Admis -Pleasure Ska
Daily admissions for individuals for Public Skating
Total 403041.0000 Admis -Pleasure Ska
403061.0000 Rentals-Ice Surface
Ice Surface Rentals
Pre-School Skating Rentals
Total 403061.0000 Rentals-Ice Surface
403062.0000 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 403062.0000 Arena Floor Rentals
403064.0000 Rentl-Mtg.Room/Publi
Various hall rentals, activities
Total 403064.0000 Rentl-Mtg.Room/Publi
403078.0000 Advertising Space
Rink Board advertising
Total 403078.0000 Advertising Space
Total Revenues
Total Transfers
Net Expenses (Revenues)
Prg -(9810)
232
Run Date: Sep 13, 2023
Approved
2023
Budget
4,800
1,149,023
(4,200)
(4,200)
(1,500)
(1,500)
(16,000)
(16,000)
(711,000)
(6,000)
(717,000)
(6,000)
(6,000)
(12,000)
(41,000)
(41,000)
(55,000)
(55,000)
(846,700)
302,323
City of Pickering
2023
Approved Background Information
10240 Civic Centre
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (4,368) for Facility Attendant term positions for Parks washroom
cleaning (April -October)
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (4,368) for Facility Attendant term positions for
Parks enhanced washroom cleaning (April -October)
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Uniforms
Total 501040.0000 Uniforms
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Local cable TV charges for Civic Complex building.
Total 502050.0000 Cable TV
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Roof Safety System Inspection
Total 502230.0000 Consult&Prof Fees
502260.0000 Outside Agency Srvc
234
Run Date: Sep 13, 2023
Approved
2023
Budget
379,577
88,900
468,477
5,500
5,500
90,310
8,890
99,200
2,220
2,220
4,700
4,700
530
530
1,500
1,500
3,432
3,432
1,000
1,000
2,000
2,000
City of Pickering
2023
Approved Background Information
10240 Civic Centre
Networx Council Chambers Weekly Support
Base Hospital Support Defibrillation Program
Technical support
Fire Alarm and Security Monitoring Contract
Defibrillator Monitoring Contract
Circuit Metering
Security Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage Disposal
Parking lot line painting
Provision for building repairs & services
Provision for furniture repairs
Provision for supplies
Misc. Costs (outside lighting, signage, etc.) (50% with Library)
Underground -power washing/floor repairs/line painting
Provision for inspection and replacement of worn components (HVAC system)
GE Lighting -Transformer Maintenance
Card Access System
Window, door and lock repair/replacement
Tower Clock Inspection & Repairs
Carpet Service -Mats
Carpet Cleaning
Snow Removal, 50% of costs shared with Library
Window Washing
Council Chambers Sound System Repairs
Painting & Drywall Repairs
Standby Generator (diesel generator) -Cost shared with Library
York Centrifugal Chiller & Starters -Cost shared with Library
Boilers -Cost shared with Library
Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with Library
Overhead garage doors
Electrical Safety Authority (yearly inspection fee as per legislation under Electrical
Code)
Energy Management System -Service Contract
Switch Station Sub Panel Inspection -cost shared with Library
Chemical treatment of boilers and condensing equipment (50% costs shared with
Library)
City Crest cleaning (biannual)
235
Run Date: Sep 13, 2023
Approved
2023
Budget
15,480
1,000
4,800
1,600
300
2,020
140,000
165,200
4,400
9,295
25,000
4,000
15,000
6,000
5,000
12,000
1,900
3,150
5,000
1,500
2,000
3,500
15,000
2,060
3,000
3,000
3,000
2,500
3,000
3,200
1,000
3,542
3,543
1,000
3,000
5,000
City of Pickering
2023
Approved Background Information
10240 Civic Centre
General Civic Complex Localized Repairs
Duct Cleaning
Elevator -Cost shared with Library
Security Camera Repairs
Main Committee Room AV Upgrades
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
Cleaning machine repairs and service
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
Rental of tools for specific jobs
Total 502410.0000 MiscEquip Rentals
502540.0000 Supplies & Tools
First Aid & Safety supplies
Small tools
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Run Date: Sep 13, 2023
Approved
2023
Budget
50,000
5,000
5,817
6,000
30,000
246,407
1,500
1,500
500
500
2,500
500
3,000
13,770
13,770
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 30,805
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS -new
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
403030.0000 Vending Machines
Civic Complex vending machine sales
Total 403030.0000 Vending Machines
406720.0000 Net Rev-Clning Chrgbk
Janitorial staff -City (cross charge to Library 10900)
Janitorial staff -City (cross charge to Public Works -Adm in. 10300)
Janitorial staff -City (cross charge to Parks 10320)
236
30,805
148,825
148,825
562
562
1,199,128
(500)
(500)
(152,000)
(66,000)
(97,790)
10240 Civic Centre
City of Pickering
2023
Approved Background Information
Cleaning Supplies for Rotary Park Washrooms (cross charge to Parks 10320)
Total 406720.0000 Net Rev-Clning Chrgbk
Total Revenues
Total Transfers
Net Expenses (Revenues)
237
Run Date: Sep 13, 2023
Approved
2023
Budget
(7,500)
(323,290)
(323,790)
875,338
City of Pickering ·
2023
Approved Current Budget Summary
10245 Senior Citizens Centre
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
201,997 256,697 Salaries & Wages 286,248 (5,501)
2,362 6,857 Overtime 6,000 -
49,026 49,785 Employee Benefits 74,458 (1,492)
351 225 Uniforms 1,200 910
-20 Conferences --
1,308 712 Seminars & Education 5,500 350
-180 Travel 1,000 200
504 410 Cellular Phones 600 -
3,933 2,552 Telephone & Data 3,060 (320)
79 76 Internet 75 -
133 1,616 Cable TV 1,590 -
--Advertising 1,000 -
2,440 2,440 Insurance Premium 2,440 244
32,866 35,148 Meals, Promotions & General 83,130 (83,130)
825 825 Memberships 825 25
1,772 1,165 Outside Agency Services 2,580 -
68,606 50,096 Building -Repairs & Maintenance 57,984 52,291
-71 Stationary & Office Supplies --
2,625 17,168 Programs & Event Supplies 2,300 16,000
--Special Event Supplies -55,000
92 -Supplies & Tools 2,100 -
--COVID Related Expenses 4,000 (4,000)
4 ,879 4,878 Utilities -Water 7,050 (1,000)
15,098 17,499 Utilities -Hydro 29,152 (2,500)
4,144 4,671 Utilities -Natural Gas 6,595 500
1,705 1,979 Software & Hardware Mtce. Contracts 2,365 (130)
--Misc. Equipment -4,000
394,745 455,070 Total Expenditures 581,252 31,447
Revenues
(6,500) (39,050) Federal Grants --
(236,404) (129,078) Ontario Grants (218,530) 74,130
(1,508) (3,658) Seniors Event Fees (1,000) (2,000)
(16,207) (41,351) Older Adults 55+ Programs (22,000) (32,000)
(1,062) (2,700) Sponsorships (3,000) -
(4 ,000) -Marketing Sponsors (2,000) -
238
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
280,747 (1.92%)
6,000 - %
72,966 (2.00%)
2,110 75 .83%
--%
5,850 6 .36%
1,200 20.00%
600 - %
2,740 (10.46%)
75 - %
1,590 -%
1,000 - %
2 ,684 10.00%
-(100 .00%)
850 3.03%
2,580 - %
110,275 90 .18%
--%
18,300 695.65%
55 ,000 -%
2,100 - %
-(100.00%)
6,050 (14.18%)
26,652 (8 .58%)
7,095 7.58%
2,235 (5.50%)
4,000 - %
612,699 5.41%
--%
(144,400) (33 .92%)
(3,000) 200 .00%
(54,000) 145.45%
(3,000) -%
(2,000) -%
City of Pickering
2023
Approved Current Budget Summary
10245 Senior Citizens Centre
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
(265,681) (215,837) Total Revenues (246,530) 40,130
Transfers
--Total Transfers . --
129,064 239,233 Net Expenditures (Revenues) 334,722 71,577
239
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
(206,400) (16.28%)
--%
406,299 21.38%
City of Pickering
2023
Approved Background Information
10245 Senior Citizens Centre
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Older Adults Centre's Association (OACAO) Seniors Conference
Seminars & Workshops
Defibrillator Training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual smartphone charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
502100.0000 Advertising
Display and promotion
Total 502100.0000 Advertising
502210.0000 Insurance Premium
240
Run Date: Sep 13, 2023
Approved
2023
Budget
280,747
280,747
6,000
6,000
72,966
72,966
2,110
2,110
850
3,000
2,000
5,850
1,200
1,200
600
600
2,740
2,740
75
75
1,590
1,590
1,000
1,000
City of Pickering
2023
Approved Background Information
10245 Senior Citizens Centre Run Date: Sep 13, 2023
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 502210.0000 Insurance Premium
502250.0000 Memberships
Older Adult Centres Association of Ontario
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage Disposal
Caretaking supplies
General supplies
Electrical and Plumbing
Doors, Windows & Locks
Snow Ploughing & Salting
Carpet Cleaning Service
Painting & Plaster Repairs
HVAC Servicing
General Repairs and Maintenance
Boiler Repair and Maintenance
Fire Alarm, Sprinkler System and Fire Extinguisher Inspection
Emergency Lighting
Energy Management -Service Contract
TSSA Inspection and Maintenance lift
Chairlift Inspection
Security Camera Repairs
Duct Cleaning
Lifecycle replacement of existing cedar shake roof on Lawn Bowling Shed. The
existing roof was installed in 1994.
Total 502340.0000 Building Rpr & Mntc
502520.0000 Program&Event Supps
To assist in the provision of supplies and equipment for various Older Adult Programs.
Program supplies offset completely by revenue
Senior Centre Special Events
Aging Well Events
Durham Region Senior Games
241
Approved
2023
Budget
2,684
2,684
850
850
1,000
1,400
180
2,580
2,600
7,875
2,100
4,000
2,000
16,640
2,000
3,000
3,000
3,000
1,000
3,500
500
860
1,600
3,600
6,000
3,000
44,000
110,275
2,300
9,100
6,600
300
City of Pickering
2023
Approved Background Information
10245 Senior Citizens Centre Run Date: Sep 13, 2023
Total 502520.0000 Program&Event Supps
502525.0000 Special EvntSupplies
Project costs funded from New Horizons Grant
Project costs funded from Seniors Active Living Centre Special Projects Grant (ESCC)
Project costs funded from Seniors Active Living Centre Special Projects Grant (GACC)
Total 502525.0000 Special EvntSupplies
502540.0000 Supplies & Tools
First Aid & Safety (replacement) and Small tools (replacement)
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -MySeniorCentre software
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Seniors Community Grant -Library Partnership Technology (Senior's Share -
Computers)
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
402510.0000 Ontario Grants
Seniors Active Living Centre Operating Grant (ESCC)
Seniors Active Living Centre Operating Grant (GACC)
Seniors Active Living Centre Special Projects Grant (ESCC)
Seniors Active Living Centre Special Projects Grant (GACC)
New Horizons Grant
Seniors Community Grant -Library Partnership Technology (Senior's Share)
Total 402510.0000 Ontario Grants
403091.0000 Seniors Event Fees
242
Approved
2023
Budget
18,300
25,000
15,000
15,000
55,000
2,100
2,100
6,050
6,050
7,095
7,095
26,652
26,652
1,900
335
2,235
4,000
4,000
612,699
(42,700)
(42,700)
(15,000)
(15,000)
(25,000)
(4,000)
(144,400)
City of Pickering
2023
Approved Background Information
10245 Senior Citizens Centre
Seniors Events -Ticket Sales & Sponsorship
Total 403091.0000 Seniors Event Fees
403101.0000 Older Adults 55+ Prg
Arts & Crafts and Dance
Total 403101.0000 Older Adults 55+ Prg
406520.0000 Sponsorships
Seniors Events Sponsorships (No tax)
Total 406520.0000 Sponsorships
406530.0000 Marketing Sponsors
Senior Events Marketing Sponsorships (Taxable)
Total 406530.0000 Marketing Sponsors
Total Revenues
Total Transfers
NetExpenses(Revenues)
243
Run Date: Sep 13, 2023
Approved
2023
Budget
(3,000)
(3,000)
(54,000)
(54,000)
(3,000)
(3,000)
(2,000)
(2,000)
(206,400)
406,299
10250 Museum
2021 2022
Actuals Actuals
629,127 864,940
2,890 3,830
151,536 170,849
6,081 6,003
-981
3,426 3,164
387 2,154
601 2,079
4,991 4,795
15,452 18,467
4,589 1,612
120,607 177,559
13,826 151,621
4,030 4,030
8,360 30,000
5,816 2,982
1,387 1,094
5,760 6,615
87,689 109,518
3,474 1,644
1,885 2,086
5,169 2,848
11,098 9,468
1,105 370
2,444 1,878
22,696 33,777
3,628 2,271
3,224 885
596 114
2,945 3,610
--
15,765 21,658
6,567 12,906
1,108 -
1,338 2,098
247 -
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 983,874 (113,991)
Overtime 1,000 1,000
Employee Benefits 192,486 (18,215)
Uniforms 7,560 (940)
Conferences --
Seminars & Education 5,000 -
Travel 7,500 (5,000)
Freight, Express & Cartage 2,500 5,000
Cellular Phones 6,500 -
Telephone & Data 19,835 (835)
Internet 1,635 -
Advertising 152,200 (87,200)
Trade Shows.Exhibits & Displays 210,300 4,200
Insurance Premium 4,030 403
Consulting & Professional Fees 80,000 (65,000)
Meals, Promotions & General 5,500 -
Memberships 2,027 935
Outside Agency Services 5,255 -
Building -Repairs & Maintenance 116,165 (13,400)
Vehicle -Repairs & Maintenance 4,000 6,000
Gas, Oil, Tire, Etc . 2,700 -
Misc. Equip . -Repairs & Maintenance 3,000 -
Artefact Repairs & Maintenance 8,700 -
Grounds Upkeep 2,800 -
Stationary & Office Supplies 2,500 -
Programs & Event Supplies 4,000 -
Special Event Supplies 34,000 6,000
Supplies & Tools 500 -
Artefact Purchases 600 -
Gift Shop/Plaques 5,000 -
COVID Related Expenses 5,000 (5,000)
Utilities -Hydro 25,545 (1,000)
Utilities -Natural Gas 7,885 6,000
Utilities -Oil 816 684
Software & Hardware Mtce. Contracts 4,735 3,760
Hardware Replacements --
244
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
869,883 (11 .59%)
2,000 100.00%
174,271 (9.46%)
6,620 (12.43%)
-- %
5,000 -%
2,500 (66.67%)
7,500 200.00%
6,500 -%
19,000 (4 .21 %)
1,635 - %
65,000 (57 .29%)
214,500 2.00%
4,433 10.00%
15,000 (81 .25%)
5,500 - %
2,962 46 .13%
5,255 - %
102,765 (11.54%)
10,000 150.00%
2,700 -%
3,000 - %
8,700 - %
2,800 -%
2,500 -%
4,000 - %
40,000 17.65%
500 -%
600 - %
5,000 -%
-(100.00%)
24,545 (3 .91%)
13,885 76.09%
1,500 83.82%
8,495 79.41%
--%
City of Pickering
2023
Approved Background Information
10250 Museum Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One Project Intern-Translation contract position (partially funded from: $16,545 Digital
Access to Heritage Grant (confirmed); $4,550 from Commemorate Canada fund
(confirmed); $16,500 from Museum Assistance Program 2023 (not confirmed))
One Project Coordinator contract position (funded by Digital Access to Heritage Grant
(confirmed)) ·
Exhibit Fabricator: Log Barn Digital Exhibit contract position ($25,950 funded by Digital
Access to Heritage)
One Collections Intern contract position (funded by Young Canada Works grant
(confirmed))
One Education Intern contract position (funded by Young Canada Works grant
(confirmed))
One Collections Officer contract position (supporting Pickering Heritage & Community
Centre Preparations)
Museum Exhibit Intern (partially funded by Young Canada Works (not confirmed))
Exhibit Intern (funded by Museum Assistance Program (not confirmed))
Additional 600 hours for Museum Interpreter positions ($12,800 funded by Young
Canada Works grant)
Reduction in term staff hours due to program changes (reduced programs due to
planned construction)
One part-time Volunteer Coordinator position -transfer to 10200
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Statutory benefits related to Project Intern-Translation contract position (partially
funded from: $1,655 from Digital Access to Heritage grant-(confirmed); $450 from
Commemorate Canada grant; $1,650 from MAP grant (not confirmed))
Statutory benefits related to Project Coordinator contract position (funded by MAP
Digital Access to Heritage grant (confirmed))
Statutory benefits related to Fabricator -Log Barn Digital Exhibit (funded by Digital
Access to Heritage grant (confirmed))
246
Approved
2023
Budget
752,627
39,200
47,500
48,090
8,600
7,800
45,000
10,000
26,500
17,046
(75,000)
(57,480)
869,883
2,000
2,000
162,306
3,920
4,750
4,810
City of Pickering
2023
Approved Background Information
10250 Museum
Statutory benefits related to Collections Intern contract position (funded by Young
Canada Works grant (confirmed))
Statutory benefits related to Education Intern contract position (funded by Young
Canada Works grant (confirmed)) ·
Statutory benefits related to Collections Officer contract position
Statutory benefits related to Museum Exhibit Intern
Statutory benefits related to Exhibit Intern
Statutory benefits related to additional 600 hours for Museum Interpreter positions
(funded by Young Canada Works grant)
Statutory benefits related to reduction in term staff hours due to reduced education
programs
Statutory benefits related to one part-time Volunteer Coordinator position -transfer to
10200
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Repair and Replacement of Costumes
Costumes, uniforms & protective equipment for volunteers
Facilities Staff Uniforms
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Defibrillator Training & CPRC Certification
Volunteer training workshops
Conferences, Professional Development & Leadership Training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502010.0000 Frght,Exprss&Cartage
Shipment of artifacts or displays
Shipment of artifacts or displays for Pickering Heritage & Community Centre Prep
(Redman House, Admin, Log Barn)
Total 502010.0000 Frght,Exprss&Cartage
502020.0000 Cellular Phones
Cell phone charges.
Motorola Radios (Replacement)
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data
247
Run Date: Sep 13, 2023
Approved
2023
Budget
860
780
4,500
1,000
2,650
1,705
(7,500)
(5,510)
174,271
2,000
3,000
1,620
6,620
1,500
500
3,000
5,000
2,500
2,500
2,500
5,000
7,500
5,800
700
6,500
19,000
City of Pickering
2023
Approved Background Information
10250 Museum Run Date: Sep 13, 2023
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods
Social Media Marketing
Tourism Marketing and Signage (100% funded from Central Counties Tourism -
subject to grant funding approval)
Total 502100.0000 Advertising
502110.0000 Trd Shows/Exhb/Dsply
Exhibit maintenance, replacement panels and signage
Permanent exhibit: Log Barn (100% funded from Digital Access to Heritage
( confirmed))
Permanent exhibit: Log Barn (100% funded from Canada Race Relations Foundations
(confirmed))
Travelling Museum exhibit (funded by Museum Assistance Program -Mobile Museum
Project (not confirmed))
Miller Cole exhibit $100,000 (funded by Rural Economic Development Fund (not
confirmed))
Total 502110.0000 Trd Shows/Exhb/Dsply
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Exhibit Design Consultation ($5,000 funded from Museum Assistance Program (not
confirmed))
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Volunteer night and appreciation event to cover food, pins, entertainment & awards for
volunteers
Value, Recognition & Recruitment
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ancestry.ca
York-Durham Association of Museums & Galleries
Ontario Museum Association
248
Approved
2023
Budget
19,000
1,635
1,635
30,000
20,000
15,000
65,000
3,500
55,000
41,000
15,000
100,000
214,500
4,433
4,433
15,000
15,000
3,500
2,000
5,500
305
25
1,000
City of Pickering
2023
Approved Background Information
10250 Museum
Ontario Historical Society
Culinary Historians Membership
York Pioneer Newsletter
UK Museum Association
Canadian Association of Conservators
Interpretation Canada
Tourism Industry Association of Ontario
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Fire & Security Alarm Monitoring
Defibrillator monitoring contract
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Garbage Disposal
Daily maintenance supplies and building repairs
Environmental monitoring & water treatment
Routine plumbing and electrical services and repairs
Window, door and lock repair/replacement
Pest control
Chimney sweeping & inspections
Site preparation for exhibits
HVAC maintenance & repairs
Snow removal & salting
Septic
Lighting (Heritage Buildings)
Furniture replacement (Heritage buildings)
Security Cameras
Total 502340.0000 Building Rpr & Mntc
502370.0000 Vehicle Rpr & Mntc
Vehicle Repair and Maintenance
Mobile Museum Fit Out
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 1,278 litres @ $1 .40/litre
Fuel: Diesel 200 litres@ $1.75/litre
Oil changes and tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
249
Run Date: Sep 13, 2023
Approved
2023
Budget
102
30
25
750
200
25
500
2,962
1,450
3,400
405
5,255
2,600
18,750
9,000
5,000
7,000
5,000
915
15,000
3,500
10,000
8,000
7,000
7,000
4,000
102,765
4,000
6,000
10,000
1,790
350
560
2,700
City of Pickering
2023
Approved Background Information
10250 Museum
Daily maintenance supplies and restoration for Woodwrights (minor bldg. repairs and
gift shop merchandise)
Total 502380.0000 Misc Equip Rpr&Mntc
502385.0000 Artefact Repairs & Maint
Conservation & restoration materials, on going repairs and restoration of artifacts in
collection
Reproduction window coverings
Research Materials
Total 502385.0000 Artefact Repairs & Maint
502390.0000 Grounds Upkeep
Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium
chloride for driveway
Road & Grounds repairs
Total 502390.0000 Grounds Upkeep
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502520.0000 Program&Event Supps
On Site Program supplies
Total 502520.0000 Program&Event Supps
502525.0000 Special EvntSupplies
General Events Supplies
Tourism programming
A Spirit Walk and Theatrical Programming
Fairy Tours
Kids Programs
School Tours
Program Materials (100% funded from Reconnect 2023 grant)
Program Materials (100% funded from sponsorship)
Total 502525.0000 Special EvntSupplies
502540.0000 Supplies & Tools
Gardening supplies
Grounds Tools
Total 502540.0000 Supplies & Tools
502560.0000 Artefact Purchases
Reproduction items for programming artefacts for the Collection
Total 502560.0000 Artefact Purchases
502590.0000 Gift Shop/Plaques
Retail Merchandise for Gift Shop
250
Run Date: Sep 13, 2023
Approved
2023
Budget
3,000
3,000
7,600
800
300
8,700
800
2,000
2,800
2,500
2,500
4,000
4,000
2,000
4,000
4,000
4,000
2,000
4,000
10,000
10,000
40,000
400
100
500
600
600
3,500
City of Pickering
2023
Approved Background Information
10250 Museum Run Date: Sep 13, 2023
Display and Sales supplies
Snack Bar Supplies
Total 502590.0000 Gift Shop/ Plaques
502610.0000 Utilities -Gas
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502630.0000 Utilities -Oil
To purchase fuel for the heater in the schoolhouse
Total 502630.0000 Utilities -Oil
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -Museum -Past Perfect
Maintenance -HRIS
Website hosting: Blacksmithing in Ontario
ActiveNet Remote POS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
402500.0000 Federal Grants
Young Canada Works 2022 Grant (funding for Collections Intern and Education Intern
(confirmed))
Young Canada Works 2023 Grant (funding for Museum Exhibit Intern -(not
confirmed))
Young Canada Works 2023 Grant (funding for Museum Interpreter position)
Young Canada Works 2023 Grant (funding for Museum Guides/Interpreter)
Canada Summer Jobs
Museum Assistance Program: Access to Digital Heritage (funding for Log Barn digital
exhibit-multi-year grant (confirmed) -$67,750 carried over from 2022, $110,000
expected in 2023)
Museum Assistance Program 2023 -not confirmed ($26,500 for an Exhibit Intern;
$18,00 for Project Intern -Translation; $5,000 for Mobile Museum and consultation
and $15,000 for travelling museum exhibit materials)
Commemorate Canada (funding for Translation Intern (confirmed))
Total 402500.0000 Federal Grants
402510.0000 Ontario Grants
251
Approved
2023
Budget
750
750
5,000
13,885
13,885
24,545
24,545
1,500
1,500
1,400
1,045
2,550
3,500
8,495
1,638,549
(23,000)
(5,000)
(12,800)
(32,500)
(31,500)
(177,750)
(64,500)
(5,000)
(352,050)
City of Pickering
2023
Approved Background Information
10250 Museum
Museum Operating Grant
Summer Experience Fund
Miller Cole Rural Economic Development Fund
Reconnect Fund
Total 402510.0000 Ontario Grants
403010.0000 Gift Shop
Retail purchases: Jan/May
July/ August/Sept
Oct./ Nov./Dec.
Total 403010.0000 Gift Shop
403020.0000 Snack Bar
Gift Shop Snack Bar
Total 403020.0000 Snack Bar
403043.0000 Admis -Public & Edu
Christmas Program
Themed Tours
Fairy Tours
Haunted Ghost Walk/ Fall Programming
Kids Programs
Tourism programming
School Tours
Total 403043.0000 Admis -Public & Edu
403064.0000 Rentl-Mtg.Room/Publi
Photography
Grounds Rentals
Total 403064.0000 Rentl-Mtg.Room/Publi
403103.0000 Museum Programs
Heritage Skills Programs
Wreath Workshops
Virtual Programs
Speaker Series
Birthday Parties
Total 403103.0000 Museum Programs
406500.0000 Donations
Donations & Donation Box
Total 406500.0000 Donations
406510.0000 Other Agency Grants
Canadian Race Relations Foundation ($31,000 carried over from 2022 -for Log Barn
exhibit)
252
Run Date: Sep 13, 2023
Approved
2023
Budget
(39,000)
(7,000)
(100,000)
(10,000)
(156,000)
(2,000)
(7,000)
(2,600)
(11,600)
(2,000)
(2,000)
(10,000)
(5,000)
(15,000)
(15,000)
(15,000)
(35,000)
(40,000)
(135,000)
(1,500)
(9,500)
(11,000)
(6,000)
(3,000)
(2,000)
(1,000)
(3,000)
(15,000)
(5,000)
(5,000)
(41,000)
City of Pickering
2023
Approved Background Information
10250 Museum
Central Counties Tourism
Total 406510.0000 Other Agency Grants
406530.0000 Marketing Sponsors
Sponsorship of Museum Programs and Events
Total 406530.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses (Revenues)
253
Run Date: Sep 13, 2023
Approved
2023
Budget
(15,000)
(56,000)
(10,000)
(10,000)
(753,650)
884,899
City of Pickering
2023
Approved Current Budget Summary
Operations Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
7,515,971 8,538,044 Salaries & Wages 8,928,797 679,334
340,753 504,768 Overtime 488,500 (3,750)
1,882,586 2,136,528 Employee Benefits 2,353,416 92,432
110,336 124,115 Uniforms 89,995 9,510
-3 ,877 Conferences 1,800 800
7,981 33,409 Seminars & Education 84,685 (20,120)
1,681 6,902 Travel 5,800 1,000
2,413 10,183 Freight, Express & Cartage 1,800 -
138 2,588 Environmental Charges 2,000 -
19,286 19,916 Cellular Phones 29,330 275
20,458 24,942 Telephone & Data 29,030 (3,905)
5,792 1,640 Internet 3,520 (1,500)
6,653 6,285 Subscriptions & Publications 12,800 (200)
-7 Photo, Mapping, Print 9,200 2,250
224,395 200,470 Insurance Premium 200,470 20,747
10,041 12,622 Insurance Deductible 34,050 (7,000)
3 ,760 183,309 Consulting & Professional Fees 349,000 164,780
2 ,563 7,820 Meals, Promotions & General 8,600 550
6,308 7,561 Memberships 15,660 (1 ,535)
142,666 177,433 Outside Agency Services 270,112 92 ,588
513,773 782,496 Winter Control Maintenance 831,000 15,000
166,095 175,124 Repairs & Maintenance Contract Servi< 297,000 107,200
130,866 59,315 Engineering -Repairs & Maintenance 265,000 118,500
188,896 218,543 Storm Sewer -Repairs & Maitenance 390,000 (20,000)
485,441 511,675 Repairs & Maintenance Materials 640,000 2,500
104,971 116,640 Highway Aids -Repairs & Maintenance 75,000 -
77,087 92,083 Engineering Highway Aids -Repairs & 160,000 (40 ,000)
498,617 532,617 Building -Repairs & Maintenance 561,261 59,342
388,701 450,126 Tree Maintenance 420,000 (15,000)
8 ,165 36,323 Lighting -Repairs & Maintenance 20,000 10,000
459,711 481,089 Vehicle -Repairs & Maintenance 448 ,000 6,000
582,498 845,113 Gas, Oil, Tire, Etc. 716,010 130,000
300,454 402,023 Misc. Equip . -Repairs & Maintenance 245,000 60,000
285,989 405,981 Grounds Upkeep 472,500 (56,000)
33,379 41,684 Fert. & Lawn Control 59,000 (4 ,000)
--Building Rentals -9,700
257
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
9,608,131 7.61%
484,750 (0.77%)
2,445,848 3 .93%
99,505 10.57%
2,600 44.44%
64,565 (23 .76%)
6,800 17.24%
1,800 -%
2,000 -%
29,605 0.94%
25,125 (13.45%)
2,020 (42.61 %)
12,600 (1.56%)
11,450 24.46%
221,217 10.35%
27,050 (20 .56%)
513,780 47.21%
9,150 6.40%
14,125 (9 .80%)
362,700 34.28%
846,000 1.81%
404,200 36.09%
383,500 44.72%
370,000 (5.13%)
642,500 0 .39%
75,000 -%
120,000 (25.00%)
620,603 10.57%
405,000 (3.57%)
30,000 50 .00%
454,000 1.34%
846,010 18.16%
305,000 24.49%
416 ,500 (11 .85%)
55,000 (6.78%)
9,700 -%
City of Pickering
2023
Approved Current Budget Summary
Operations Department
2021 2022 2022 ·-
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(30 ,000) (30,000) Transfer to (from) Oblig RF (30,000) -
(36,055) (51,582) Total Transfers (243,900) (672,055)
14,725,060 17,363,299 Net Expenditures (Revenues) 19,095,022 532,595
259
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
(30,000) -%
(915,955) 275.55%
19,627,617 2.79%
City of Pickering
2023
Approved Current Budget Summary
10300 Public Works -Administration
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
544,867 488,474 Salaries & Wages 483,509 (133,143)
607 292 Overtime 4,000 -
132,693 136,907 Employee Benefits 123,690 (31,309)
1 ,289 2 ,306 Uniforms 1,500 -
-290 Seminars & Education 7,150 (2,860)
--Travel 250 -
-127 Freight , Express & Cartage --
1,635 1,128 Cellular Phones 1,600 (800)
3,137 3,498 Telephone & Data 3,640 460
476 457 Internet 455 -
6 ,653 6,285 Subscriptions & Publications 12 ,200 -
46,335 19,910 Insurance Premium 19,910 1 ,991
--Insurance Deductible 2 ,000 -
--Consulting & Professional Fees 12,000 (10,000)
455 2,875 Meals, Promotions & General 1,500 300
782 -Memberships 1,200 (950)
17,738 4,340 Outside Agency Services 5,412 88
162,498 216,794 Building -Repairs & Maintenance 242 ,926 28,537
173 -Misc. Equip . -Repairs & Maintenance --
7,347 8,554 Stationary & Office Supplies 11,000 -
560 -Programs & Event Supplies --
1 ,374 4,069 Supplies & Tools --
--COVID Related Expenses 31 ,053 (31,053)
11,072 12,715 Utilities -Water 11,600 2,000
107,909 109,793 Utilities -Hydro 120,000 (2,500)
55,932 64,630 Utilities -Natural Gas 54 ,230 11 ,000
243 5,615 Software & Hardware Mtce . Contracts 30,100 8 ,120
224 -Furniture & Fi xtures 2 ,000 -
486 -Miscellaneous Expenses --
1,104,485 1,089,059 Total Expenditures 1,182,925 (160,119)
Revenues
(65) (122) Vending Machines (500) -
(59) -Other User Fees --
(175,350) (175 ,350) Netted Revenue (175,350) -
(175,474) (175,472) Total Revenues (175,850) -
263
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
350 ,366 (27 .54%)
4 ,000 -%
92,381 (25 .31 %)
1 ,500 -%
4 ,290 (40 .00%)
250 - %
--%
800 (50 .00%)
4,100 12.64%
455 -%
12,200 - %
21 ,901 10.00%
2 ,000 - %
2 ,000 (83.33%)
1,800 20.00%
250 (79 .17%)
5,500 1.63%
271 ,463 11 .75%
-- %
11,000 -%
--%
--%
-(100 .00%)
13,600 17.24%
117,500 (2 .08%)
65 ,230 20.28%
38,220 26 .98%
2 ,000 -%
-- %
1,022,806 (13.54%)
(500) - %
--%
(175,350) - %
(175,850) - %
City of Pickering
2023
Approved Current Budget Summary
10300 Public Works -Administration
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Transfers
--Total Transfers --
929,011 913,587 Net Expenditures (Revenues) 1,007,075 (160,119)
264
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
-- %
846 ,956 (15.90%'
City of Pickering
2023
Approved Background Information
10300 Public Works -Administration
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement for Admin.
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Health & Safety training and seminars
Misc. training
Laserfiche training
University of Western Ontario, Diploma Public Administrative Course (Supervisor,
Public Works Operations)
Total 501110.0000 Seminars & Education
501130.000.0 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges -Supervisor, Public Works Operations
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data -Operations Centre
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Weather Monitoring Subscription
Miscellaneous Manuals
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
265
Run Date: Sep 13, 2023
Approved
2023
Budget
350,366
350,366
4,000
4,000
92,381
92,381
1,500
1,500
600
1,200
350
2,140
4,290
250
250
800
800
4,100
4,100
455
455
12,000
200
12,200
City of Pickering
2023
Approved Background Information
10300 Public Works -Administration
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance deductible for low dollar value claims.
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Roof Safety System Inspection
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Miscellaneous meetings, functions & promotional events
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Durham Region Public Works Association
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Base Hospital Support Defibrillation Program (4 inspections)
Nextgen Radio Charge -Base Radios
Defibrillator Monitoring Program Operations Centre
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Janitorial Staff City (Term staff) -cross charge from 10240
Waste Disposal
Fixed Hoists Repairs
Fire Alarm Monitoring
Maintenance Mechanic
Security Camera Repairs and Maintenance
Overhead Door and Gate Maintenance and Repairs
Overhead Door Parts Stock
Lock, Electric Door Operator and Gate Repairs and Maintenance
Caretaking Supplies
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Belts, Filters, and Fuses
Window Cleaning
Entrance Mat Service
Energy Management Service Contract
Boiler Inspection and Repairs
266
Run Date: Sep 13, 2023
Approved
2023
Budget
21,901
21,901
2,000
2,000
2,000
2,000
1,800
1,800
250
250'
2,900
1,800
800
5,500
66,000
4,400
5,000
1,100
88,563
7,000
25,000
2,500
7,500
14,400
7,500
7,500
5,000
3,000
5,000
2,500
5,000
2,500
City of Pickering
2023
Approved Background Information
10300 Public Works -Administration
Pressure Washer
Lighting Controls
Mechanical Air Compressor
Gas Detection System Testing (x2)
Backup Generator
Total 502340.0000 Building Rpr & Mntc
502500.0000 Stationery&OfficeSup
General office supplies for all cost centres
Total 502500.0000 Stationery&OfficeSup
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Run Date: Sep 13, 2023
Approved
2023
Budget
1,500
2,000
4,800
1,400
2,300
271,463
11,000
11,000
13,600
13,600
Budget based on 2022 projected actuals and anticipated increase in natural gas prices 65,230
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
LiveCycle and Adobe Acrobat X Pro-License (2)
Maintenance -HRIS
Public Facing Portal
EV Charging Station Cloud Services
AutoCAD Licence (2)
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Misc. Furniture Requirements for Operations Centre
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
403030.0000 Vending Machines
Works Centre -Vending Machines
Total 403030.0000 Vending Machines
406722.0000 Netted Revenue -Storage
Storage Charges
Total 406722.0000 Netted Revenue -Storage
Total Revenues
267
65,230
117,500
117,500
800
420
24,000
5,000
8,000
38,220
2,000
2,000
1,022,806
(500)
(500)
(175,350)
(175,350)
(175,850)
City of Pickering
2023
Approved Background Information
10300 Public Works -Administration
Total Transfers
Net Expenses (Revenues)
268
Run Date: Sep 13, 2023
Approved
2023
Budget
846,956
City of Pickering
2023
Approved Current Budget Summary
10305 Property Maintenance
,
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
349,179 464,871 Salaries & Wages 440,545 20,915
21,358 28,732 Overtime 30,000 -
82,375 99,422 Employee Benefits 116,152 3,407
2,007 14,222 Uniforms 2,630 470
-405 Seminars & Education 1,510 -
-419 Freight, Express & Cartage --
2,463 2,336 Cellular Phones 3,660 -
364 295 Telephone & Data 305 (5)
40 39 Internet 40 -
-7 Photo, Mapping, Print --
4,210 4 ,210 Insurance Premium 4,210 421
-331 Insurance Deductible --
2,198 11,021 Consulting & Professional Fees 20,000 68,695
-62 Meals, Promotions & General 200 -
8,138 7,775 Outside Agency Services 8,000 -
164,231 148,441 Tree Maintenance 190,000 (15,000)
8,165 35,979 Lighting -Repairs & Maintenance 20,000 10,000
7,948 14,694 Vehicle -Repairs & Maintenance 6,000 6,000
19,128 36,981 Gas, Oil, Tire, Etc. 28,950 9,000
61,389 114,278 Misc. Equip. -Repairs & Maintenance 40,000 50,000
59,079 119,937 Grounds Upkeep 120,000 -
14,511 22,073 Misc. Equip. Rentals 28,000 -
19,256 19,538 Land Rentals 21,696 -
183,735 220,226 Programs & Event Supplies 272,000 176,800
3,863 5,222 Supplies & Tools 2,500 1 ,000
181 642 Software & Hardware Mtce . Contracts 720 (165)
7,236 1,822 Misc. Equipment 50,400 (44,370)
4,274 20,345 Other Fixed Assets 35,000 (5,000)
1,913 -Taxes -Tenant 2,500 -
1,027,241 1,394,325 Total Expenditures 1,445,018 282,168
Revenues
(19,912) (22,985) Other User Fees (25,000) (35,100)
(19,912) (22,985) Total Revenues (25,000) (35,100)
Transfers
269
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
461,460 4.75%
30,000 - %
119,559 2.93%
3,100 17.87%
1,510 - %
--%
3,660 -%
300 (1.64%)
40 - %
--%
4,631 10.00%
--%
88,695 343.48%
200 -%
8,000 -%
175,000 (7.89%)
30,000 50.00%
12,000 100.00%
37,950 31.09%
90,000 125.00%
120,000 -%
28,000 -%
21,696 -%
448 ,800 65.00%
3,500 40.00%
555 (22.92%)
6,030 (88.04%)
30;000 (14.29%)
2,500 -%
1,727,186 19.53%
(60,100) 140.40%
(60,100) 140.40%
City of Pickering
2023
Approved Current Budget Summary
10305 Property Maintenance
.
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(6 ,055) 1,338 Transfer to(from) Cntg Sty Res . -(13,695)
-(50 ,000) Transfer to(from) Reserve (50,000) (388,700)
(15 ,000) (15,000) Transfer to (from) Oblig RF (15,000) -
(21,055) (63,662) Total Transfers (65,000) (402,395)
986,274 1,307,678 Net Expenditures (Revenues) 1,355,018 (155,327)
270
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
(13,695) -%
(438 ,700) 777.40%
(15,000) -%
(467,395) 619.07%
1,199,691 (11.46%'
City of Pickering
2023
Approved Background Information
10305 Property Maintenance
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Winter Control
Emergency Call-in & Special Events
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement, Personal Protective Equipment
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Integrated Pest Mgmt (1PM) Symposium -Foreperson, Parks & Property
Parks & Rec. (PRO) Conference
Ontario Parks Association -Summer Forum
Sports Turf Association
Total 501110.0000 Seminars & Education
502020.0000 Cellular Phones
Cellular Phone Charges & Smartphone Charges
Data for Tablets and Cellular Phone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Soil Monitoring
TRCA Water Testing of Frenchman's Bay Watershed (misc. consulting, testing and
inspection of City property)
271
Run Date: Sep 13, 2023
Approved
2023
Budget
461,460
461,460
20,000
10,000
30,000
119,559
119,559
3,100
3,100
135
900
175
300
1,510
1,800
1,860
3,660
300
300
40
40
4,631
4,631
20,000
55,000
City of Pickering
2023
Approved Background Information
10305 Property Maintenance
City Pit Closure Plan (PO# 4500000384 -funded from Continuing Studies Reserve)
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Meal Allowance as per Collective Agreement
Total 502240.0000 Meals/Prom/General
502260.0000 Outside Agency Srvc
Internet based GPS/AVL Subscription for vehicles/equipment
Nextgen Radio Licensing
Total 502260.0000 Outside Agency Srvc
502350.0000 Tree Mntc
Tree Replacement, Removal & Maintenance
EAB Treazin Treatment or Replacement Trees -Required for Ash Trees that were
treated in 2021
Tree Protection (beaver mitigation throughout City)
I PM/insect pest control
Total 502350.0000 Tree Mntc
502360.0000 Lighting Rpr&Mntc
To Cover Maintenance, Repairs and Replacement of Walkway Lighting
Total 502360.0000 Lighting Rpr&Mntc
502370.0000 Vehicle Rpr & Mntc
Repairs and Maintenance of Vehicles
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 2,392 litres@ $1 .40/litre
Fuel: Diesel 17,850 litres@ 1.75/litre
Oil Changes and Tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
Repair and Maintenance of Equipment
Total 502380.0000 Misc Equip Rpr&Mntc
502390.0000 Grounds Upkeep
Maintenance and repair of City property, (sod, brick interlock, graffiti removal,
vandalism, concrete & asphalt walkways, street furnishings, fences and signs)
Mechanical Harvesting of Eurasian Water-Milfoil Weeds in Frenchman's Bay Project
(50% funded from Rate Stabilization Reserve)
Total 502390.0000 Grounds Upkeep
502410.0000 MiscEquip Rentals
Rental of equipment and vehicles for seasonal operations
Rental of dozer to maintain City pit
272
Run Date: Sep 13, 2023
Approved
2023
Budget
13,695
88,695
200
200
6,000
2,000
8,000
125,000
15,000
25,000
10,000
175,000
30,000
30,000
12,000
12,000
3,350
31,240
3,360
37,950
90,000
90,000
20,000
100,000
120,000
8,000
20,000
City of Pickering
2023
Approved Background Information
10305 Property Maintenance Run Date: Sep 13, 2023
Total 502410.0000 MiscEquip Rentals
502420.0000 Land Rentals
Liverpool Road South Parking Lot Rental Fees to the Liverpool Road Limited
Partnership by its general partner 2864543 ONTARIO INC.
Total 502420.0000 Land Rentals
502520.0000 Program&Event Supps
Senior Snow Removal
Total 502520.0000 Program&Event Supps
502540.0000 Supplies & Tools
Screw Drivers, Hammers, Drill Bits, Grinder Wheels, Concrete Cut Blades, Saw Blades
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Chainsaw MS 261 CM (2)
Cut-off Saw TS41 O
Trimmer F5 91 R (5)
Total 502750.0000 Misc. Equipment
502760.0000 Other Fixed Assets
Garbage/Recycle Receptacles for Roadside Garbage Seaton Expansion
Cemeteries (headstone & grave marker maintenance and repairs)
Total 502760.0000 Other Fixed Assets
502820.0000 Taxes -Tenant
The Liverpool Rd. Ltd. Partnership, 640 Liverpool Rd. South Parking Lot
Total 502820.0000 Taxes -Tenant
Total Expenses
Revenues
403120.0000 Other User Fee Revenue
Senior Snow Removal program fees
Total 403120.0000 Other User Fee Revenue
Total Revenues
Transfers
408007.0000 Trf fr RateStblz Res
Rate Stabilization Res. funding for Mechanical Harvesting of Eurasian Water-Milfoil
Weeds in Frenchman's Bay Project
Total 408007.0000 Trf fr RateStblz Res
273
Approved
2023
Budget
28,000
21,696
21,696
448,800
448,800
3,500
3,500
555
555
1,750
1,530
2,750
6,030
25,000
5,000
30,000
2,500
1,727,186
(60,100)
(60,100)
(60,100)
(50,000)
(50,000)
City of Pickering
2023
Approved Background Information
10305 Property Maintenance
408009.0000 Trf fr Cntg Stdy Res
Funding for City Pit Closure Plan
Total 408009.0000 Trf fr Cntg Stdy Res
408037.0000 Trf fr Casino Res
Casino reserve funding for the Senior's Snow Removal program
Total 408037.0000 Trf fr Casino Res
408200.0000 Trf fr 3rdPtyOblg RF
Tree Compensation -Cash in Lieu (reserve funding for tree replacement)
Total 408200.0000 Trf fr 3rdPtyOblg RF
Total Transfers
Net Expenses (Revenues)
274
Run Date: Sep 13, 2023
Approved
2023
Budget
(13,695)
(13,695)
(388,700)
(388,700)
(15,000)
(15,000)
(467,395)
1,199,691
10310 Fleet Services
2021 2022
Actuals Actuals
1,052,996 1 ,059,252
30,268 57,910
288 ,022 277,209
23,691 24,199
-2 ,658
564 5,556
650 1,419
2,235 3 ,626
138 977
2 ,104 1,981
11 ,772 14,021
4,680 306
--
5,050 5 ,050
258 857
338 823
1,965 61,654
117 -
495 501
11,618 9,430
14,454 19,485
4,449 4,340
--
74 -
5,068 2,753
521 (13)
70,376 76,934
-1,888
18,168 15,818
500 -
-15
1,550,571 1,648,649
(218,018) (133 ,117)
(218,018) (133,117)
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 1,295,071 112,624
Overtime 45,000 5,000
Employee Benefits 387,161 21,587
Uniforms 25,400 2 ,000
Conferences --
Seminars & Education 19,900 4,070
Travel 550 -
Freight, Express & Cartage 1,800 -
Environmental Charges 2,000 -
Cellular Phones 2,400 -
Telephone & Data 16,995 (5 ,295)
Internet 305 -
Subscriptions & Publications 200 -
Insu rance Prem i um 5,050 505
Meals, Promotions & General 800 -
Memberships 2,400 (1,375)
Outside Agency Services 145,500 80,000
Highway Aids -Repairs & Maintenance --
Building -Repa irs & Maintenance 5 ,000 -
Vehicle -Repairs & Maintenance 8,000 -
Gas, Oil, Tire, Etc. 8,290 11,000
Misc. Equip . -Repairs & Maintenance 5 ,000 -
Misc. Equip . Rentals 500 -
Stationary & Office Supplies --
Forms 2 ,000 4 ,000
Programs & Event Supplies --
Supplies & Tools 62,875 -
Educational Material --
Software & Hardware Mice . Contracts 42,400 3,290
Furniture & Fixtures --
Misc. Equ ipment 1,000 1,000
Total Expenditures 2,085,597 238,406
Revenues
Netted Revenue (193,000) -
Total Revenues (193,000) -
275
Run Date : Sep 13 , 2023
2023
Approved %Change
Budget From 2022
1,407,695 8.70%
50 ,000 11 .11 %
408 ,748 5 .58%
27,400 7.87%
--%
23,970 20.45%
550 -%
1 ,800 -%
2,000 -%
2,400 -%
11 ,700 (31 .16%)
305 -%
200 -%
5,555 10.00%
800 -%
1 ,025 (57 .29%)
225 ,500 54.98%
--%
5 ,000 -%
8,000 -%
19,290 132 .69%
5 ,000 -%
500 -%
--%
6 ,000 200.00%
--%
62,875 -%
--%
45,690 7.76%
--%
2,000 100.00%
2,324,003 11.43%
(193,000) -%
(193,000) -%
City of Pickering
2023
Approved Background Information
1031 O Fleet Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Repairperson, Small Equipment position -June 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To Service Emergency Repairs and be available for Winter On Call
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Repairperson, Small Equipment position -June 1,
2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement -Personal Protective Equipment
Coverall Rental/Cleaning Service
Tool Allowance (10 staff)
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Health & Safety Training and Seminars
Spartan Chassis Training
Smeal Aerial Training
Waterous Pump Training
Fire Truck Training
Fire Truck International Training Program (Foreperson and Leadhand)
Electric Vehicle Training
Ontario Public Buyer Association
Wheels Off (1 O staff)
CTI Training (4 staff)
Alternative Fuel (2 staff)
Forklift Training (1 O staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502010.0000 Frght,Exprss&Cartage
To Pay for Shipment of Auto Repair Parts
Total 502010.0000 Frght,Exprss&Cartage
277
Approved
2023
Budget
1,361,595
46,100
1,407,695
50,000
50,000
394,908
13,840
408,748
11,600
10,000
5,800
27,400
500
2,000
5,000
2,000
2,000
2,000
2,000
400
2,750
2,700
1,120
1,500
23,970
550
550
1,800
1,800
City of Pickering
2023
Approved Background Information
10310 Fleet Services
502015.0000 Environmental Chrg
Environmental Charges
Total 502015.0000 Environmental Chrg
502020.0000 Cellular Phones
Annual Smartphone Charges -Manager, Fleet Operations, Lead Hand and
Foreperson, Municipal Garage
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Subscriptions/publications related to vehicle maintenance
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
Meal Allowance
Receptions/Business Meetings
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Licence Renewals (10 x $62.50)
Commercial Vehicle Operators Registration Number Renewal
Professional Buyer Association
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Nextgen -Radio -Operating, Maintenance & Licensing
Parts Supplier Fees
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Air Compressor and Oil Supply Maintenance
Total 502340.0000 Building Rpr & Mntc
502370.0000 Vehicle Rpr & Mntc
Repair & Maintenance of Service Vehicles
Total 502370.0000 Vehicle Rpr & Mntc
278
Run Date: Sep 13, 2023
Approved
2023
Budget
2,opo
2,000
2,400
2,400
11,700
11,700
305
305
200
200
5,555
5,555
600
200
800
625
100
300
1,025
500
225,000
225,500
5,000
5,000
8,000
8,000
City of Pickering
2023
Approved Background Information
10310 Fleet Services
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 11,31 O litres@ $1 .40/litre
Fuel: Diesel 215 litres@$1.75/litre
Oil Changes and Tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
To Cover Repairs and Maintain Hoists, Jacks, Scopes, etc.
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
For Rental of Tools or Equipment for Specific Jobs
Total 502410.0000 MiscEquip Rentals
502510.0000 Forms
To Supply Vehicles with Check Books (MTO requirement)
Total 502510.0000 Forms
502540.0000 Supplies & Tools
Tool Upgrades/Replacement
All Data Diagnostic Tool Upgrade
Diagnostic Tools (Allison, ABS, Cummin, V4 Edge)
Total 502540.0000 Supplies & Tools
502541.0000 Supplies & Tools
Various Shop Supplies, miscellaneous hardware, and fasteners
Total 502541.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -RTA -Fleet Maintenance
Snap on Diagnostic Software Subscription
Cummins lnsite Software Renewal (diagnostics)
Focus Fleet Software (modifications)
Maintenance -HRIS
Fuel System Software Licence
Parts Inventory Management -Service Contracts
Mitchell On-Demand
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Stands, Clamps and Jacks
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
406721.0000 Netted Revenue
279
Run Date: Sep 13, 2023
Approved
2023
Budget
15,835
375
3,080
19,290
5,000
5,000
500
500
6,000
6,000
6,500
2,000
4,875
13,375
49,500
49,500
4,000
1,000
1,000
1,800
1,690
8,000
25,000
3,200
45,690
2,000
2,000
2,324,003
1031 0 Fleet Services
City of Pickering
2023
Approved Background Information
Services Charges -share of overhead for municipal garage -cross charge to 10315
Services Charges -share of overhead for municipal garage -cross charge to 10320
Total 406721.0000 Netted Revenue
Total Revenues
Total Transfers
Net Expenses (Revenues)
280
Run Date: Sep 13, 2023
Approved
2023
Budget
(149,100)
(43,900)
(193,000)
(193,000)
2,131,003
10315 Roads
2021 2022
Actuals Actuals
3,002,473 3,227,440
220,005 308,205
798,415 835,573
44,723 49,418
-1,218
5,743 11,749
-54
178 875
-1,528
4,873 4,677
2,352 2,624
357 343
--
150,950 150,950
6,511 12,292
--
1,679 3,166
3,024 2,851
54,518 52,746
513 ,773 782,575
166,095 175,124
130,866 59 ,315
188,896 218,543
438 ,646 456,713
104,854 116,640
77,087 92,083
135,450 135,718
127,310 222 ,657
362,495 364,498
366 ,301 534,005
140,107 198,788
46 71
-40,147
13 ,119 26,595
8,100 -
3,290 6,795
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 3,275,021 332,312
Overtime 286 ,500 -
Employee Benefits 869,347 74,137
Uniforms 27,510 4,360
Conferences --
Seminars & Education 23,625 (5 ,625)
Travel 500 -
Freight, Express & Cartage --
Environmental Charges --
Cellular Phones 10,350 (450)
Telephone & Data 2,730 670
Internet 340 -
Subscriptions & Publications 200 -
Insurance Premium 150,950 15,095
Insurance Deductible 25,000 (5,000)
Consulting & Professional Fees 5,000 -
Meals , Promotions & General 4,000 -
Memberships 4,240 -
Outside Agen·cy Services 53,000 16,500
Winter Control Maintenance 831,000 15,000
Repairs & Maintenance Contract Servi< 247,000 1,600
Engineering -Repairs & Maintenance 265,000 118,500
Storm Sewer -Repairs & Maitenance 390 ,000 (20,000)
Repairs & Maintenance Materials 575,000 20,000
Highway Aids -Repairs & Maintenance 75,000 -
Engineering Highway Aids -Repairs & 160,000 (40,000)
Building -Repairs & Maintenance 135,450 13,650
Tree Maintenance 150,000 -
Vehicle -Repairs & Maintenance 340 ,000 -
Gas, Oil, Tire, Etc. 478,110 56,000
Misc. Equip . -Repairs & Maintenance 120,000 -
Grounds Upkeep --
Misc. Equip . Rentals 30,000 -
Supplies & Tools 15,000 -
Utilities -Water 14,000 -
Software & Hardware Mtce . Contracts 7,430 (703)
281
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
3,607 ,333 10.15%
286,500 -%
943,484 8.53%
31,870 15 .85%
--%
18,000 (23.81 %)
500 -%
--%
--%
9,900 (4.35%)
3,400 24.54%
340 -%
200 -%
166,045 10.00%
20,000 (20 .00%)
5,000 -%
4,000 -%
4,240 -%
69,500 31.13%
846 ,000 1.81%
248,600 0.65%
383,500 44.72%
370,000 (5.13%)
595 ,000 3.48%
75 ,000 -%
120,000 (25.00%)
149,100 10.08%
150,000 -%
340,000 -%
534,110 11 .71%
120,000 -%
--%
30,000 -%
15,000 -%
14,000 -%
6,727 (9.46%)
10315 Roads
2021 2022
Actuals Actuals
5,159 -
7,077,395 8,095,976
-(18,900)
(195,951) (312 ,920)
(74 ,993) (66,139)
(13,125) (69,838)
(284,069) (467 ,797)
--
- -
6,793,326 7,628,179
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Misc . Equipment 12 ,000 (2,000)
Total Expenditures 8,583,303 594,046
Revenues
Federal Grants (9,000) -
Department User Fees (180,000) (45 ,000)
Other User Fees (75 ,000) -
Cost Recoveries (118 ,550) 2,500
Total Revenues (382,550) (42,500)
Transfers
Transfer to(from) Reserve (10,000) (66,500)
Total Transfers (10,000) (66,500)
Net Expenditures (Revenues) 8,190,753 485,046
282
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
10,000 (16 .67%)
9,177,349 6.92%
(9,000) -%
(225,000) 25.00%
(75,000) -%
(116,050) (2 .11%)
(425,050) 11.11%
(76,500) 665 .00%
(76,500) 665.00%
8,675,799 5.92%
City of Pickering
2023
Approved Background Information
10315 Roads Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Utility Cut Inspector contract position (funded by Third Party) (year 2
of 2)
Additional hours (1280) for 2 term Maintenance Worker full-time positions acting
between November and April for on-call winter control
One new full-time Heavy Equipment Operator 1 position -May 1, 2023 start date
One new full-time Lead Hand, Roads Maintenance position -May 1, 2023 start date
Three new student labourer positions for grass cutting at railway crossings
One new full-time Maintenance Worker, Roads positions -May 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Winter Control and Road Patrols
Emergency Call-in
Streetlight Inspections
Special Events
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Utility Cut Inspector contract position (funded by
Third Party) (year 2 of 2)
Benefits related to increase in hours (1280) for 2 term Maintenance Worker full-time
positions acting between November and April for on-call winter control
Benefits related to one new full-time Heavy Equipment Operator 1 position -May 1,
2023 start date
Benefits related to one new full-time Lead Hand, Roads Maintenance position -May 1,
2023 start date
Benefits related to three new student labourer positions for grass cutting at railway
crossings
Benefits related to one new full time Maintenance Worker, Roads position -May 1,
2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Clothing Allowance (37 full time staff)
Clothing Allowance (1 part time staff)
Safety Boot Allowance (35 @$210.00 -average 2 per year)
283
Approved
2023
Budget
3,281,808
77,925
43,400
48,900
58,400
49,900
47,000
3,607,333
250,000
8,000
1,500
27,000
286,500
855,224
23,950
13,020
14,670
17,530
4,990
14,100
943,484
12,850
260
15,960
City of Pickering
2023
Approved Background Information
10315 Roads Run Date: Sep 13, 2023
Students
Misc. safety equipment
Clothing Allowance for new full-time Utility Cut Inspector contract position (funded by
Third Party -year 2 of2)
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
First Responder Training (4 staff)
CPR & First Aid Training (30 staff)
OTM Ontario Traffic Training Book 7
OGRA Ontario Good Roads -Managing Winter Operations (4 staff)
Innovations Academy -Installation and Maintenance of Guiderails (4 staff)
OGRA Ontario Good Roads (2 staff)
Durham College GIS Training
Canada Heavy Equipment College Gradall Training (2 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges (Manager, Road Operations; Lead Hand, Road
Maintenance; Forepersons (2); Inspector, Municipal Infrastructure; Inspector, Utility
Cuts)
Cell Phones
Temporary Cell Phones (Winter Control)
Smartphone monthly charges for full-time Utility Cut Inspector contract position (funded
by Third Party -year 2 of 2)
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Allowance for standards, regulations and legislation, reference materials
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
284
Approved
2023
Budget
250
2,000
550
31,870
400
2,400
1,500
2,000
2,400
3,500
800
5,000
18,000
500
500
6,400
1,400
1,600
500
9,900
3,400
3,400
340
340
200
200
166,045
City of Pickering
2023
Approved Background Information
10315 Roads Run Date: Sep 13, 2023
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Professional Fees for Structural Reviews
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Meal Allowances as per Collective Agreement
Receptions /Business Meetings
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Association of Certified Engineering Technicians and Technologists (Inspector,
Municipal Infrastructure)
Ontario Good Roads Association (City Membership) Manager
Ontario Association of Roads (1 Supervisor, 2 Forepersons, 2 Lead Hand, etc.)
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Nexgen -Radio -Operating, Maintenance & Licensing
Antenna Site Rental
Internet-Based GPS/AVL Subscription for Vehicles/Equipment
Total 502260.0000 Outside Agency Srvc
502300.0000 Winter Control Mntc
Winter Sand
Winter Salt
Winter Brine
Snow Removal (cul-de-sacs, bridges, laneways and mews)
Total 502300.0000 Winter Control Mntc
502310.0000 Rpr&Mntc Contract Serv
Liquid Magnesium Contract and Flake Calcium purchase (dust control)
Bridge/Culvert/Embankment Repairs
Ditching Contract
Phragmites Control (Pilot)
Road Sweepings Disposal
Total 502310.0000 Rpr&Mntc Contract Serv
502311.0000 Eng -Rpr & Mntc Contracts
Curb Cutting Contract (primarily offset by revenue)
Spill Responses & Clean-up
2022 Concrete Curb Repair Program (funded by Rate Stabilization Reserve)
285
Approved
2023
Budget
166,045
20,000
20,000
5,000
5,000
3,000
1,000
4,000
240
2,600
1,400
4,240
19,000
5,500
45,000
69,500
60,000
676,000
45,000
65,000
846,000
95,000
50,000
70,000
15,000
18,600
248,600
12,000
15,000
11,000
City of Pickering
2023
Approved Background Information
10315 Roads
Concrete Curb Repair Program
2022 Line Painting & Pavement Marking (funded by Rate Stabilization Reserve)
2023 Line Painting & Pavement Marking
Bridge Washing Program
Crack Sealing Program
ITMP -Line Painting & Signage (Bike Lanes)
Boulevard Sod Replacement -Timmins Gardens/Boxworth Place
Total 502311.0000 Eng -Rpr & Mntc Contracts
502312.0000 Storm Sewer R&M Contracts
Catchbasin & Manhole Adjustment Repairs Contract
Storm Sewer Repairs
Storm Sewer Flushing and Inspection Program
Catchbasin Cleaning Contract
Total 502312.0000 Storm Sewer R&M Contracts
502315.0000 Rpr&Mntc Materials
Granular A/Limestone and other Aggregates
Asphalt and Concrete
Topsoil and Sod (ditches and boulevards) Hydroseeding
Culverts (partially offset by revenue)
Easement Charges for Storm Sewer Crossings
Catchbasin and Manhole Repair Materials
Neighbourhood Issues (incl. illegal dumping & miscellaneous items)
Guiderails In-house Repairs
Total 502315.0000 Rpr&Mntc Materials
502320.0000 Hwy Aids-Repair&Mntc
CN/CP Railroad Signal Charges
· Misc. Signs (incl. hardware & posts)
Purchase of Traffic Marking Paint
Total 502320.0000 Hwy Aids-Repair&Mntc
502321.0000 Eng-Hwy Aids-Repair&Mntc
Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS
Guiderail repairs/replacement including design costs
Total 502321.0000 Eng-Hwy Aids-Repair&Mntc
502340.0000 Building Rpr & Mntc
Share of overhead for Municipal Garage -cross charge from 1031 O
Total 502340.0000 Building Rpr & Mntc
502350.0000 Tree Mntc
Tree Maintenance within Road Allowances, Block Pruning
Total 502350.0000 Tree Mntc
286
Run Date: Sep 13, 2023
Approved
2023
Budget
50,000
65,500
70,000
35,000
80,000
15,000
30,000
383,500
40,000
60,000
100,000
170,000
370,000
330,000
100,000
25,000
50,000
5,000
25,000
10,000
50,000
595,000
40,000
30,000
5,000
75,000
80,000
40,000
120,000
149,100
149,100
150,000
150,000
City of Pickering
2023
Approved Background Information
10315 Roads
502370.0000 Vehicle Rpr & Mntc
Repair and Maintenance of Roads Section Licensed vehicles
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 17,170 litres@$1.40/litre
Fuel: Diesel 240,268 litres@ $1.75/litre
Oil Changes and Tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
Repair and maintenance of equipment
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
Large & Small Equipment Rentals
Total 502410.0000 MiscEquip Rentals
502540.0000 Supplies & Tools
Rakes, Shovels, Hammers, Drill Bits etc. for Road Maintenance Activities. (includes
provision for small tools, safety items, etc.)
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Region of Durham Water Supply for City Street Sweepers, etc.
Total 502600.0000 Utilities -Water
502700.0000 Sfwr/Hdwr Mntc Contr
M.R. Compliance Annual License Fee
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Small Gas Powered Equipment Replacement
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
402500.0000 Federal Grants
Program Grant -Federal
Total 402500.0000 Federal Grants
403000.9550 Department User Fees -Sale of Services -Roads
Miscellaneous charges -Road Occupancy Permits
Total 403000.9550 Department User Fees -Sale of Services -Roads
403120.0000 Other User Fee Revenue
Revenue from Curb Cuts and Driveway Culverts
287
Run Date: Sep 13, 2023
Approved
2023
Budget
340,000
340,000
24,040
420,470
89,600
534,110
120,000
120,000
30,000
30,000
15,000
15,000
14,000
14,000
2,400
4,327
6,727
10,000
10,000
9,177,349
(9,000)
(9,000)
(225,000)
(225,000)
(45,000)
City of Pickering
2023
Approved Background Information
10315 Roads
Revenue from Road Cut Degradation fees
Total 403120.0000 Other User Fee Revenue
406540.0000 Cost Recoveries
Re-imbursement from Region of Durham -Winter Maintenance
Third Party funding for new full-time Utility Cut Inspector (year 2 of 2) for salary,
benefits, clothing allowance, and smartphone monthly charges.
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
408007.0000 Trf fr RateStblz Res
Rate Stab. Reserve funding for 2022 curb repair program
Rate Stab. Reserve funding for 2022 line painting and pavement marking program
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
NetExpenses(Revenues)
288
Run Date: Sep 13, 2023
Approved
2023
Budget
(30,000)
(75,000)
(13,125)
(102,925)
(116,050)
(425,050)
(11,000)
(65,500)
(76,500)
(76,500)
8,675,799
10320 Parks
2021 2022
Actuals Actuals
6 ,058 8,679
24,930 43,050
20,854 40 ,690
227,652 178,825
579 -
4,868,589 5,221 ,502
-(48 ,300)
(119,710) (215,170)
(54 ,600) (37,400)
(257) -
(700) -
(175,267) (300,870)
-7,378
--
(15,000) (15,000)
(15,000) (7,622)
4,678,322 4,913 ,010
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Software & Hardware Mtce . Contracts 10,270 (660)
Misc. Equipm ent 60,900 (43 ,200)
Othe r Fixed Assets 110 ,000 -
Taxes -Tenant 233,500 -
Miscellaneous Expenses --
Total Expenditures 5,454,925 194,499
Revenues
Federal Grants (9 ,000) -
Rentals -User Fees (150,000) (65,000)
Memrl Tree/Bench Revenue (33 ,000) .(2 ,000)
Other User Fees --
M isc. Revenue --
Total Revenues (192,000) (67,000)
Transfers
Transfer to(from) Cntg Sty Res . -(7,380)
Transfer to(from) Reserve {53 ,900) 53,900
Transfer to (from) Oblig RF (15,000) -
Total Transfers (68,900) 46,520
Net Expenditures (Revenues) 5,194,025 174,019
290
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
9 ,610 (6.43%)
17,700 (70 .94%)
110,000 -%
233,500 -%
--%
5,649,424 3.57%
(9 ,000) - %
(215 ,000) 43 .33%
(35,000) 6 .06%
--%
--%
(259,000) 34.90%
(7,380) -%
-(100 .00%)
(15 ,000) -%
(22,380) (67.52%)
5,368 ,044 3.35%
City of Pickering
2023
Approved Background Information
10320 Parks
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (2,240) for Acting Lead Hand position(s) for seasonal
evening/weekend supervisory coverage
Additional hours (1,120) for term Labourer positions (cleaning new washrooms at
Rotary Frenchman's Bay West Park)
Additional hours (2,040) for Student Labourer positions (seasonal trim crew for
Seaton)
Additional hours (808) for term Labourer positions (expansion of natural outdoor ice
rinks)
Additional hours (2,720) for Student Labourer hours (seasonal washroom, garbage
and litter duties at Rotary Frenchman's Bay West Park)
Additional hours (2,400) for student Labourer positions (seasonal new trim crew for
Seaton)
One new full-time Maintenance Worker, Parks & Property position -May 1, 2023 start
date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Special Events (includes Canada Day)
Emergency Call-in/Winter Control
Natural Rink Maintenance
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (2,240) for Acting Lead Hand position(s) for
seasonal evening/weekend supervisory coverage
Benefits related to additional hours (1,120) for term Labourer positions (cleaning new
washrooms at Rotary Frenchman's Bay West Park)
Benefits related to additional hours (2,040) for Student Labourer positions (seasonal
trim crew for Seaton)
Benefits related to additional hours (808) for term Labourer positions (expansion of
natural outdoor ice rinks)
Benefits related to additional hours (2,720) Student Labourer positions (seasonal
washroom, garbage and litter duties at Rotary Frenchman's Bay West Park)
291
Run Date: Sep 13, 2023
Approved
2023
Budget
2,479,788
98,400
34,500
36,900
24,900
43,900
32,900
47,000
2,798,288
70,000
28,000
10,000
108,000
565,301
9,840
3,450
3,690
2,490
4,390
City of Pickering
2023
Approved Background Information
10320 Parks Run Date: Sep 13, 2023
Benefits related to additional hours (2,400) for student Labourer positions (seasonal
new trim crew for Seaton)
Benefits for one new full time Maintenance Worker, Roads position-May 1, 2023 start
date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement (includes uniforms, safety boots and miscellaneous
PPE)
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
CPR & First Aid Training (20 staff)
Integrated Pest Management Symposium (6 staff)
OTM Supervisor Book 7 (2 staff)
OGRA (Manager)
Phragmites Workshop
OPA -Educational Forum
OPA -Sports Turf Maintenance Seminar (3 staff)
Manager Training PRO -Parks & Rec. Management
Pro Education Forum (Manager)
Legal Awareness (Foreperson & Lead Hand)
Management Operations Certification (Foreperson & Lead Hand)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Cellular Phone and Smartphone Charges
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502150.0000 Photo,Mapping,Print
Colour Printing of Maps
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
292
Approved
2023
Budget
3,290
14,100
606,551
30,200
30,200
1,500
1,050
600
600
300
420
765
2,150
550
1,100
3,110
12,145
500
500
7,300
7,300
2,500
2,500
530
530
200
200
City of Pickering
2023
Approved Background Information
10320 Parks Run Date: Sep 13, 2023
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Miscellaneous Consulting, Testing and Inspection Fees
LED Conversion of Kinsmen Park Artificial Turf Sports Field (PO#4500000737 -funded
from Continuing Studies Reserve)
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Meal Allowance
Receptions/Business Meetings
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Parks Association -(City membership)
Int. Society of Arboriculture (ISA) Membership Ontario (Horticulturist)
ISA Professional Membership (USA) -Horticulturalist
Integrated Pest Mgmt. (1PM) (Horticulturalist; Foreperson, Parks & Property; (2) Lead
Hand)
Sports Turf Association -((2) Lead Hand; (1) Foreperson, Parks; Manager, Parks &
Property)
Assoc. of Ont. Road Supervisors (AORS) Certification Annual Renewal (Foreperson,
Parks)
Ontario Turfgrass ((2) Lead Hands; (1) Foreperson, Parks; Manager, Parks &
Property)
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
NextGen (Region of Durham) Radio Licence
Internet-Based GPS/AVL Subscription for vehicles/equipment
Security guard services for weekend waterfront patrols (June-September)
Total 502260.0000 Outside Agency Srvc
502310.0000 Rpr&Mntc Contract Serv
Supply and Installation of Playground Safety Surfacing
Contracted Organic Weed Control
Parks and Roadside Garbage Waste Disposal
Total 502310.0000 Rpr&Mntc Contract Serv
293
Approved
2023
Budget
19,635
19,635
5,050
5,050
15,000
7,380
22,380
600
500
1,100
900
110
130
500
500
220
400
2,760
20,000
22,200
12,000
54,200
130,000
7,000
18,600
155,600
City of Pickering
2023
Approved Background Information
10320 Parks
502315.0000 Rpr&Mntc Materials
To cover maintenance, repairs and replacement of outdoor electrical and lighting
(parks, sports fields, utility buildings, etc.)
String Light Replacements for Esplanade Park
Total 502315.0000 Rpr&Mntc Materials
502340.0000 Building Rpr & Mntc
Share of overhead for Municipal Garage -cross charge from 1031 O
Janitorial service for park washroom -cross charge from 10240
Cleaning supplies for Rotary Park Washrooms -cross charge from 10240
Misc. building supplies and caretaking/cleaning supplies
Contracted repairs and maintenance to accessory buildings/ clubhouses
Total 502340.0000 Building Rpr & Mntc
502350.0000 Tree Mntc
Tree removal, replacement & maintenance
Mulching Service
Total 502350.0000 Tree Mntc
502370.0000 Vehicle Rpr & Mntc
Repair & Maintenance of Parks section Licensed Vehicles
Replace & Install Nextgen radios
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 50,340 litres@ $1 .40/litre
Fuel: Diesel 95,650 litres @ $1. 75/litre
Oil changes and tires
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
Repairs to large and small equipment (off road)
Total 502380.0000 Misc Equip Rpr&Mntc
502390.0000 Grounds Upkeep
Ball diamonds (infield material and mound clay)
Fencing repairs (sports fields, property line)
Topsoil and sod (including top dressing or compost sports fields, hydroseeding)
Lumber to repair (picnic tables, park benches, bleachers)
Flowers
Shrubs (renovate existing beds)
Misc. supplies
Signs (replacements)
Aggregates (pathway repairs)
Phragmite control
294
Run Date: Sep 13, 2023
Approved
2023
Budget
40,000
7,500
47,500
43,900
97,790
7,500
2,000
40,000
191,190
75,000
5,000
80,000
73,000
21,000
94,000
70,475
167,385
16,800
254,660
90,000
90,000
20,000
17,000
16,000
12,000
35,000
6,000
1,500
30,000
5,000
10,000
City of Pickering
2023
Approved Background Information
10320 Parks
Walkway repairs (concrete and asphalt)
Materials and water for seasonal outdoor rinks
Paint and parking lot line painting
Play unit maintenance and replacement parts
Plumbing maintenance and repairs to irrigation systems
P Gates and soccer posts
Total 502390.0000 Grounds Upkeep
502395.0000 Fertilizr&Lawn Cntrl
Fertilizer
Seed -2 applications per year
Foam Stream Agent
Total 502395.0000 Fertilizr&Lawn Cntrl
502410.0000 MiscEquip Rentals
Portable Washrooms
Vehicles for trim crews
Power tools and equipment (generators, augers)
Total 502410.0000 MiscEquip Rentals
502520.9700 Program&Event Supps -Other Events
Supplies, materials and rentals for City events
Pet Memorial Program (offset by fees)
Total 502520.9700 Program&Event Supps -Other Events
502520.9701 Program&Event Supps -Pickering Blooms
Pickering Blooms
Garden Showcase
Total 502520.9701 Program&Event Supps -Pickering Blooms
502520.9702 Program&Event Supps -Memorial Trees & Benchs
Memorial trees and benches (fully offset by fees)
Total 502520.9702 Program&Event Supps -Memorial Trees & Benchs
502520.9704 Program&Event Supps -Banner Program
Supplies, materials and artist fees for the Banner Program
Total 502520.9704 Program&Event Supps -Banner Program
502540.0000 Supplies & Tools
Small hand tools, wrenches, hammers etc.
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
Splash Park
Total 502600.0000 Utilities -Water
502620.0000 Utilities -Hydro
295
Run Date: Sep 13, 2023
Approved
2023
Budget
20,000
40,000
7,000
32,000
25,000
20,000
296,500
15,000
35,000
5,000
55,000
50,000
50,000
2,000
102,000
25,000
5,000
30,000
10,000
3,000
13,000
30,000
30,000
15,000
15,000
4,000
4,000
58,480
6,120
64,600
City of Pickering
2023
Approved Background Information
10320 Parks
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Parks Inspection Software Annual Licences (unlimited users)
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Battery Powered Generator
Welder (replaces) 2003-5061
Batteries (8) AP 5005
Electric Blower BGA (3)
Quick Cut Saw (battery) TSA 230
Total 502750.0000 Misc. Equipment
502760.0000 Other Fixed Assets
Garbage receptacles, picnic tables, benches, bleachers
AODA Component Upgrades to Existing Playground Structures (Year 2 of 2)
Total 502760.0000 Other Fixed Assets
502820.0000 Taxes -Tenant
Conservation Authority
Frenchman's Bay Ratepayers
Ontario Power Generation / Hydro One -Greenspace Licences
Dianna, Princess of Wales Park/Ontario Infrastructure
West Duffin Creek Trail /Ontario Infrastructure
Beverley Morgan Park/Ontario Infrastructure
Pickering/York PIL
Total 502820.000.0 Taxes -Tenant
Total Expenses
Revenues
402500.0000 Federal Grants
Program Grant -Federal
Total 402500.0000 Federal Grants
403060.0000 Rentals -User Fees
Parks Permits/Sports Camps/Tournaments
Hydro Costs Tennis Courts
Total 403060.0000 Rentals -User Fees
403102.0000 Memrl Tree/Bench Rev
Memorial Trees and Benches
Pet Memorial Program
296
Run Date: Sep 13, 2023
Approved
2023
Budget
84,225
84,225
6,250
3,360
9,610
2,000
10,000
4,100
1,050
550
17,700
50,000
60,000
110,000
5,000
14,000
150,000
32,000
1,500
25,000
6,000
233,500
5,649,424
(9,000)
(9,000)
(205,000)
(10,000)
(215,000)
(30,000)
(5,000)
City of Pickering
2023
Approved Background Information
10320 Parks
Total 403102.0000 Memrl Tree/Bench Rev
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Funding for LED Conversion of Kinsmen Park Artificial Turf Sports Field
Total 408009.0000 Trf fr Cntg Stdy Res
408200.0000 Trf fr 3rdPtyOblg RF
Tree Compensation -Cash in Lieu reserve funding for general tree replacement
Total 408200.0000 Trf fr 3rdPtyOblg RF
Total Transfers
Net Expenses (Revenues)
297
Run Date: Sep 13, 2023
Approved
2023
Budget
(35,000)
(259,000)
(7,380)
(7,380)
(15,000)
(15,000)
(22,380)
5,368,044
City of Pickering
2023
Approved Current Budget Summary
10325 Operations Services
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
-674,838 Salaries & Wages 906,217 (49,728)
-90 Overtime 5,000 -
-178,919 Employee Benefits 270,677 (30,352)
1,098 1,538 Uniforms 3,955 1,480
--Conferences 1 ,800 800
-1,135 Seminars & Education 9,450 (5,800)
962 5,057 Travel 4,000 -
-1,775 Cellular Phones 4,020 325
-2,044 Telephone & Data 2 ,500 -
-267 Internet 350 -
--Subscriptions & Publications 200 (200)
--Photo, Mapping, Print 9 ,000 -
-2,500 Insurance Premium 2 ,500 250
-171,505 Consulting & Professional Fees 297,000 98,705
-188 Meals , Promotions & General 1,000 -
417 2,939 Memberships 4,700 1,150
--Outside Agency Services 4,000 (4,000)
258 132 Building -Repairs & Maintenance 2,000 -
124 -Vehicle -Repairs & Maintenance --
1,926 -Misc. Equip . -Repairs & Maintenance --
41 -Grounds Upkeep --
-2,757 Stationary & Office Supplies 5 ,000 900
179 -Programs & Event Supplies --
562 81 Supplies & Tools --
-25,841 Software & Hardware Mtce . Contracts 68,185 (6 ,255)
--Furniture & Fixtures -3 ,000
5,567 1,071,606 Total Expenditures 1,601,554 10,275
Revenues
-(6,000) Municipal Rentals (6,000) -
--Rebates & Incentives (40,000) -
-(6,000) Total Revenues (46,000) -
Transfers
--Transfer to/(from) DC Oblg RF (39,140) (28,360)
-19,702 Transfer to(from) Cntg Sty Res . -(19,705)
298
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
856,489 (5.49%)
5 ,000 - %
240,325 (11 .21%)
5,435 37.42%
2 ,600 44.44%
3 ,650 (61 .38%)
4,000 -%
4,345 8 .08%
2,500 -%
350 - %
-(100 .00%)
9,000 -%
2,750 10.00%
395,705 33 .23%
1,000 - %
5,850 24.47%
-(100 .00%)
2,000 - %
--%
--%
--%
5,900 18 .00%
--%
--%
61 ,930 (9.17%)
3,000 - %
1,611,829 0.64%
(6,000) -%
(40 ,000) -%
(46,000) - %
(67,500) 72.46%
(19,705) -%
City of Pickering
2023
Approved Current Budget Summary
10325 Operations Services
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
--Transfer to(from) Reserve (60 ,860) (11,640)
-19,702 Total Transfers (100,000) (59,705)
5,567 1,085,308 Net Expenditures (Revenues) 1,455 ,554 (49 ,430)
299
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
(72 ,500) 19.13%
(159,705) 59.71%
1,406,124 (3.40%)
City of Pickering
2023
Approved Background Information
10325 Operations Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One full-time Corporate Security Specialist position -transfer to 10200
One new full-time Manager, Facilities Capital Projects position -Sept 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one full-time Corporate Security Specialist position-transfer to
10200
Benefits related to one new full-time Manager, Facilities Capital Projects position -Sept
1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Uniforms for all Staff
Total 501040.0000 Uniforms
501100.0000 Conferences
Ontario Association of Architects (OAA) (Division Head and Manager)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
First Aid/CPR Defibrillator Training/Recertification
Passive House Seminars
Supervisor, Energy Management Seminars & Education
Technical Skill Educational Support
American Society for Industrial Security (ASIS)
American Society for Industrial Security (ASIS) -transfer to 10200
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges (Director, Division Head, Manager, Corporate Security
Specialist, Coordinators (4))
Annual Smartphone Charges (Corporate Security Specialist) -transfer to 10200
300
Approved
2023
Budget
929,449
(111,460)
38,500
856,489
5,000
5,000
259,780
(31,005)
11,550
240,325
5,435
5,435
2,600
2,600
200
750
2,000
700
150
(150)
3,650
4,000
4,000
4,045
(480)
City of Pickering
2023
Approved Background Information
10325 Operations Services Run Date: Sep 13, 2023
Annual Tablet Charges (Director)
Smartphone equipment and monthly charges for new Manager, Facilities Capital
Projects
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Security Publications
Security Publications -transfer to 10200
Total 502120.0000 Subscriptions&Publcs
502150.0000 Photo,Mapping,Print
To cover professional services for photography map, printing reproductions, plotter
supplies
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Facilities Renewal Plan (67.5% funded from Development Charge Reserve Fund)
Miscellaneous Consulting
Structural and Waterproofing Investigations (GWCC)
Structural and Coating Review (Delaney Arena)
Coating and Structural Review (Core and Banquet Hall)
Structural Review (City Hall Tower)
Designated Substance Surveys (GALCC, GWL, PMV: Miller Cole; Conservation Shed;
Conservation Building; General Store; Puterbaugh House)
Architectural Study (PMV Chapel and School House)
Building Envelope Review (City Hall)
Septic System Inspections (BHCC, GWL)
Annual Roof Structure Review (DIP)
Building Condition Assessments
Energy Audits (PCC, CHDRC)
Pool Condition Assessment and Investigation (CHDRC)
301
Approved
2023
Budget
180
600
4,345
2,500
2,500
350
350
200
(200)
9,000
9,000
2,750
2,750
100,000
40,000
. 15,000
18,000
18,000
4,000
16,000
7,000
12,000
17,000
8,000
6,000
40,000
60,000
City of Pickering
2023
Approved Background Information
10325 Operations Services Run Date: Sep 13, 2023
CHDRC HVAC System Assessment
Preliminary engineering study of rooftop solar PV options for the Operations Centre -
funded from the Sustainable Initiatives Reserve
OBA Rink 3 Remedial Repairs (PO# 4500000791 -funded from the Continuing Studies
Reserve)
CHDRC Elevator Review (PO#4500000792 -funded from the Continuing Studies
Reserve)
Facilities Reaudits (PO#4500000685 -funded from the Continuing Studies Reserve)
CHDRC Life Safety Review (PO#4500000799 -funded from the Continuing Studies
Reserve)
ESCC Building Condition Audit (PO#4500000457 -funded from the Continuing Studies
Reserve)
OBA Building Condition Audit (PO#4500000458 -funded from the Continuing Studies
Reserve)
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Miscellaneous Meetings, Functions, and Promotional Events
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Association of Certified Engineering Technologists (OACETT)
Ontario Association of Architects (OAA) (Division Head and Manager)
Ontario Building Envelope Council (OBEC) and BSS Certification
Royal Architectural Institute of Canada (RAIC)
Leadership in Energy and Environmental Design Accredited Professional Building
Design and Construction (Supervisor, Energy Management)
American Society of Heating, Refrigerating and Air Conditioning Engineers (Supervisor,
Energy Management)
Ontario Association of Certified Engineering Technicians and Technologists
(Supervisor, Energy Management)
Canada Green Building Council
Security Associations
American Society for Industrial Security (ASIS) (virtual)
Transfer security-related memberships to 10200
Total 502250.0000 Memberships
502340.0000 Building Rpr & Mntc
Security Equipment
Total 502340.0000 Building Rpr & Mntc
502500.0000 Stationery&OfficeSup
302
Approved
2023
Budget
10,000
5,000
1,835
610
4,890
10,175
1,980
215
395,705
1,000
1,000
300
2,400
500
450
150
300
250
1,500
1,500
250
(1,750)
5,850
2,000
2,000
City of Pickering
2023
Approved Background Information
10325 Operations Services
General Office Supplies
Energy Measurement Tools
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Facility Asset Management Maintenance
HRIS Maintenance
RETScreen
AutoCAD Licenses (3 year contract)
Energy Management Software
Maintenance -Security Incident Reporting Software (annual resolver subscription)
Maintenance -Security Incident Reporting Software -transfer to 10200
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502740.0000 Furniture & Fixtures
Furniture Replacements
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
404500.9480 Municipal Rentals -Rntl-CCC Roof Solar Panel
Rental of Tomlinson Community Centre Rooftop Solar Panels
Total 404500.9480 Municipal Rentals -Rntl-CCC Roof Solar Panel
406551.0000 Rebates&lncentives
Green Initiatives -Incentives and Rebates received from Corporate Energy Programs
Total 406551.0000 Rebates&lncentives
Total Revenues
Transfers
408008.0000 Trf fr City Share DC
City Share DC Reserve -funding for Facilities Renewal Plan
Total 408008.0000 Trf fr City Share DC
408009.0000 Trf fr Cntg Stdy Res
Funding for OBA Rink 3 Remedial Repairs
Funding for CHDRC Elevator Review
Funding for Facilities Reaudits
Funding for CHDRC Life Safety Review
Funding for ESCC Building Condition Audit
Funding for OBA Building Condition Audit
Total 408009.0000 Trf fr Cntg Stdy Res
408024.0000 Trf fr Sustnlntv Res
303
Run Date: Sep 13, 2023
Approved
2023
Budget
5,000
900
5,900
40,000
980
950
10,000
10,000
31,000
(31,000)
61,930
3,000
3,000
1,611,829
(6,000)
(6,000)
(40,000)
(40,000)
(46,000)
(67,500)
(67,500)
(1,835)
(610)
(4,890)
(10,175)
(1,980)
(215)
(19,705)
10325 Operations Services
City of Pickering
2023
Approved Background Information
Funding for preliminary engineering study of rooftop solar PV options for the
Operations Centre
Total 408024.0000 Trf fr Sustnlntv Res
408605.0000 Trf fr DC Studies RF
DC Studies Reserve Fund -Funding for Facilities Renewal Plan
Total 408605.0000 Trf fr DC Studies RF
Total Transfers
Net Expenses (Revenues)
304
Run Date: Sep 13, 2023
Approved
2023
Budget
(5,000)
(5,000)
(67,500)
(67,500)
(159,705)
1,406,124
City of Pickering
2023
Approved Current Budget Summary
10330 Major Capital Facilities
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
--Salaries & Wages -126,500
--Overtime -1 ,250
--Employee Benefits -34,800
--Seminars & Education -1,000
--Travel -1,000
--Cellular Phones -1 ,200
--Telephone & Data -625
--Photo, Mapping, Print -2,250
--Insurance Premium -700
--Meals, Promotions & General -250
--Building -Repairs & Maintenance -1,850
--Building Rentals -9,700
--Stationary & Office Supplies -750
--Supplies & Tools -100
--Software & Hardware Mtce . Contracts -8,000
- -
Total Expenditures -189,975
Revenues
- -
Total Revenues --
Transfers
--Transfer to(from) Reserve -(189,975)
- -
Total Transfers -(189,975)
--Net Expenditures (Revenues) - -
305
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
126 ,500 -%
1,250 -%
34,800 -%
1,000 -%
1,000 -%
1,200 -%
625 -%
2 ,250 -%
700 -%
250 -%
1,850 -%
9 ,700 -%
750 -%
100 -%
8,000 -%
189,975 - %
-- %
(189 ,975) -%
(189,975) -%
--%
City of Pickering
2023
Approved Background Information
10330 Major Capital Facilities Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
30% of Division Head, Operations Services position-September 1, 2023 start date
Two new full-time senior Project Manager positions -September 1, 2023 start date
One new full-time Coordinator position -September 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Overtime required to meet workload demands
Total 501010.0000 Overtime
501020.0000 Employee Benefits
Benefits related to 30% of Division Head, Operations Services position -September 1,
2023 start date
Benefits related to two new full-time senior Project Manager positions -September 1,
2023 start date
Benefits related to one new full-time Coordinator position -September 1, 2023 start
date
Total 501020.0000 Employee Benefits
501110.0000 Seminars & Education
Seminars and education for all staff
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking and mileage for all staff
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone charges and new phone purchases for staff
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data Major Capital Facilities
Voice/Data
Total 502030.0000 Telephones & Data Major Capital Facilities
502150.0000 Photo,Mapping,Print
To cover professional services for photography map, printing reproductions, plotter
supplies
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Allocation of insurance premium
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
Miscellaneous meetings, functions, and promotional events
306
Approved
2023
Budget
15,500
85,400
25,600
126,500
1,250
1,250
4,260
23,500
7,040
34,800
1,000
1,000
1,000
1,000
1,200
1,200
625
625
2,250
2,250
700
700
250
City of Pickering
2023
Approved Background Information
10330 Major Capital Facilities
Total 502240.0000 Meals/Prom/General
502340.0000 Building Rpr & Mntc
Operating costs at satellite office leased space
Total 502340.0000 Building Rpr & Mntc
502400.0000 Building Rentals
Satellite office lease costs beginning Nov 1, 2023
Total 502400.0000 Building Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
General supplies and tools
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Computer costs for new staff
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Transfers
408037.0000 Trf fr Casino Res
To fund cost of new Capital Facilities Team
Total 408037.0000 Trf fr Casino Res
Total Transfers
Net Expenses (Revenues)
307
Run Date: Sep 13, 2023
Approved
2023
Budget
250
1,850
1,850
9,700
9,700
750
750
100
100
8,000
8,000
189,975
(189,975)
(189,975)
(189,975)
w ..... .....
-04~/-
PlCKERlNG
Mayor
Members of Council
................
I
The Corporation of the City of Pickering
Corporate Services Department
Legislative Services Division
Director, Corporate Services & City
Solicitor
'-
I
City Clerk
(1-NUFT)
I
Employee Complement
5 Non-Union Full-Time (NUFT)
0 Non-Union Part-Time (NUPT)
3 Union Full-Time (UFT)
UPT)
Legislative Coordinator
(1-NUFT)
Committee Coordinator Deputy Clerk
(1-NUFT) (1-NUFT)
Coordinator, Records &
....--Elections
(1-NUFT)
Clerk, Administration
I-Vital Stats & Lottery
'-
Licensing _(1-UFT)
~[ Clerk, Printshop
(1-UFT)
L{ Clerk, Mailroom l
(1-UFT},
Authorized by:
Chief Administrative Officer r
January 23, 2023 Chart No. 5 (c)
City of Pickering
2023 '
Approved Current Budget Summary
Corporate Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
3,565,618 4,111,102 Salaries & Wages 4,270,488 435,951
89,358 122,397 Overtime 92,239 6,000
906,492 985,975 Employee Benefits 1,095,851 105,057
-336 Employee Recognition --
15,053 14,374 Uniforms 20,200 1,200
499 3,843 Conferences 3,600 4,400
32,113 39,688 Seminars & Education 63,400 520
9,641 12,817 Corporate Training 16,000 2,000
216 1,914 Travel 4,200 -
135,197 224,009 Postage 231,000 (75,000)
3,636 4,376 Freight, Express & Cartage 3,100 1,400
-10 Environmental Charges --
15,350 19,982 Cellular Phones 24,760 2,900
19,609 24,901 Telephone & Data 27,555 (2,740)
5,091 1,910 Internet 2,140 -
568 104 Advertising 800 -
8,314 9,469 Subscriptions & Publications 8,395 440
10,651 10,556 Legal Services Expense 12,000 -
24,620 24,620 Insurance Premium 24,620 42,314
--Insurance Deductible 2,000 -
107,367 118,381 Consulting & Professional Fees 224,000 215,500
2,564 4,459 Meals, Promotions & General 8,500 3,000
5,034 3,902 Memberships 14,500 100
102,460 223,549 Outside Agency Services 129,175 48,625
13,683 23,134 Building -Repairs & Maintenance 12,358 13,000
18,142 18,964 Vehicle -Repairs & Maintenance 12,800 -
29,721 36,439 Gas, Oil, Tire, Etc. 38,155 1,000
13,351 16,500 Misc. Equip. -Repairs & Maintenance 46,100 1,200
15,308 15,571 Building Rentals 17,406 92
--Land Rentals -13,600
5,942 14,867 Stationary & Office Supplies 18,400 (6,500)
5,969 7,838 Forms 8,000 2,000
172,057 229,716 Supplies & Tools 228,202 7,400
-55,393 COVID Related Expenses 194,530 (194,530)
--Utilities -Water -3,300
5,416 4,407 Utilities -Hydro 6,798 10,502
313
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
4,706,439 10.21%
98,239 6.50%
1,200,908 9.59%
--%
21,400 5.94%
8,000 122.22%
63,920 0 .82%
18,000 12 .50%
4,200 -%
156,000 (32.47%)
4,500 45.16%
--%
27,660 11.71%
24,815 (9.94%)
2,140 -%
800 -%
8,835 5.24%
12,000 -%
66,934 171.87%
2,000 -%
439,500 96.21%
11,500 35 .29%
14,600 0 .69%
177,800 37.64%
25,358 105.20%
12,800 -%
39,155 2.62%
47,300 2.60%
17,498 0 .53%
13,600 -%
11,900 (35 .33%)
10,000 25 .00%
235,602 3.24%
-(100 .00%)
3,300 -%
17,300 154.49%
City of Pickering
2023
Approved Current Budget Summary
Corporate Services Department
2021 2022 2022 -=. ---=-..,
Actuals Actuals Account Description Approved Increase/
Budget Decrease
--Utilities -Natural Gas -6,700
5 ,659 5,106 Utilities -Oil 6 ,500 -
550 ,674 939 ,130 Software & Hardware Mice . Contracts 1,067,496 (102,425)
72 ,687 50,204 System & Software Upgrade 161 ,799 (15 ,099)
18,395 33,181 Hardware Replacements 59,400 41,000
1,151 -Furniture & Fixtures --
46,588 22,775 Misc. Equipment 57,795 223 ,000
14,726 23,666 Parking MOT 75,000 -
-755 Livestock Killed 500 -
6,048,920 7,460,320 Total Expenditures 8,289,762 795,907
Revenues
-(16 ,800) Federal G rants -(18,900)
-(103 ,200) Ontario Grants (284,680) 32,500
(1,250) -Other Agency Grants -(30 ,000)
(285,160) (311,465) Department User Fees (276,810) (7,690)
(49,421) (373,140) Other User Fees (330,800) (9 ,200)
(454,685) (684,466) Licences & Permits (445,500) (58,500)
(651,649) (1,519,332) Fines & Charges (882,000) (420 ,000)
(3 ,212) (4,363) Donations --
-(800) Sponsorships (3,000) -
(1,000) (1 ,250) Marketing Sponsors (2,000) (5,000)
(1,446 ,377) (3 ,014,816) Total Revenues (2,224 ,790) (516,790)
Transfers
(16 ,827) -Transfer to(from) Cntg Sty Res . --
-(435,075) Transfer to(from) Reserve (538 ,035) 359 ,555
(16,827) (435,075) Total Transfers (538,035) 359,555
4,585,716 4,010,429 Net Expenditures (Revenues) 5,526,937 638,672
Cherrywood Development
--Consulting & Professional Fees -100,000
--Transfer to(from) Reserve -(100,000)
--Net Expenditures (Revenues) --
4,585,716 4,010,429 Total Net Expenditures (Revenues) 5,526,937 638,672
314
Run Date : Sep 13 , 2023
2023
Approved %Change
Budget From 2022
6,700 - %
6 ,500 - %
965 ,071 (9 .59%)
146,700 (9.33%)
100,400 69 .02%
--%
280,795 385 .85%
75,000 - %
500 -%
9,085,669 9.60%
(18 ,900) -%
(252,180) (11.42%)
(30,000) -%
(284,500) 2 .78%
(340,000) 2.78%
(504,000) 13 .13%
(1,302,000) 47 .62%
-- %
(3,000) -%
(7 ,000) 250.00%
(2,741,580) 23.23%
-- %
(178,480) (66.83%)
(178,480) (66.83%)
6,165,609 11 .56%
100,000 - %
(100,000) -%
--%
6,165,609 11 .56%
. 120,000
: 100,000
80,000
60,000 -·· ..
40,000
20,000
0
2018
$101,109
Budget vs Actual Net Cost/Revenue
2018-2022
10420 Print Shop/Mail Room
2019 2020 2021
$99,719
2022
If actual net cost > budget net cost, the cost centre is in a deficit position.
780,000
580,000
380,000
180,000
(20,000)
(220,000)
. (420,000) · -
2018
$116,772
10425 By-Law
2019 2020 2021 2022
.$658,652
$47,380
$250,917
If actual net revenue< budget net revenue, the cost centre is in a deficit position.
317
10400 Legal Services
2021 2022
Actuals Actuals
388 ,564 389 ,709
361 1,561
100,510 98 ,815
-336
1,208 853
--
596 1,499
1 ,159 1,170
159 153
8,120 9 ,255
10,651 10,556
3,530 3,530
63,128 77,499
-442
3,098 2,653
1,079 1,808
-161
188 691
582,351 600,691
(187 ,379) (205 ,197)
-(106)
(187,379) (205,303)
--
--
394,972 395,388
--
--
--
City of Pickering
2023
Approved Current Budget Summary
---
2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Salaries & Wages 499,977 30,767
Overtime 1,500 -
Employee Benefits 127,984 3,457
Employee Recognition --
Seminars & Education 4,500 -
Travel 750 -
Cellular Phones 1,600 -
Telephone & Data 1,215 -
Internet 150 -
Subscriptions & Publications 7 ,645 440
Legal Services Expense 12,000 -
Insurance Premium 3 ,530 353
Consulting & Professional Fees 71 ,000 119,000
Meals, Promotions & General 500 -
Membersh ips 6,550 -
Stationary & Office Supplies 1,500 -
Supplies & Tools --
Software & Hardware Mtce . Contracts 775 (140)
Total Expenditures 741,176 153,877
Revenues
Department User Fees (167 ,510) 8 ,510
Other User Fees --
Total Revenues (167,510) 8,510
Transfers
Transfer to(from) Reserve (102 ,960) (8 ,520)
Total Transfers (102,960) (8,520)
Net Expenditures (Revenues) 470,706 153,867
Cherrywood Development
Consulting & Professional Fees -100,000
Transfer to(from) Reserve -(100,000)
Net Expenditures (Revenues) --
319
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
530,744 6.15%
1 ,500 -%
131,441 2 .70%
--%
4,500 -%
750 -%
1,600 -%
1,215 -%
150 -%
8 ,085 5 .76%
12,000 -%
3 ,883 10.00%
190,000 167.61%
500 -%
6 ,550 -%
1,500 -%
--%
635 (18 .06%)
895,053 20.76%
(159 ,000) (5 .08%)
--%
(159,000) (5.08%)
(111,480) 8 .28%
(111,480) 8.28%
624,573 32.69%
100,000 -%
(100,000) -%
--%
10400 Legal Services
2021 2022
Actuals Actuals
394,972 395,388
City of Pickering
2023
Approved Current Budget Summary
2022 .. 0:.,.
Acco·unt Description Approved Increase/
Budget Decrease
Total Net Expenditures (Revenues) 470,706 153,867
320
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
624,573 32.69%
City of Pickering
2023
Approved Background Information
10400 Legal Services
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501110.0000 Seminars & Education
Topical Seminar -City Solicitor, mandatory Continuing Legal Education (CLE)
Topical Seminar -Legal Services Assistant
Topical Seminar -Associate Solicitor, mandatory CLE
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking and mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone charges -Director, Corporate Services & City Solicitor
Annual Smartphone charges -Associate Solicitor
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
2022 LexisNexis Quicklaw @ $293.00 per month
Reference material, journals and reports
Miscellaneous
Total 502120.0000 Subscriptions&Publcs
502200.0000 Legal Srv Exp
Searching titles, registering documents, filing documents and obtaining transcripts.
These costs are offset by revenues (Sale of Service Agreements).
Total 502200.0000 Legal Srv Exp
502210.0000 Insurance Premium
321
Run Date: Sep 13, 2023
Approved
2023
Budget
530,744
530,744
1,500
1,500
131,441
131,441
2,000
500
2,000
4,500
750
750
800
800
1,600
1,215
1,215
150
150
3,525
4,000
560
8,085
12,000
12,000
City of Pickering
2023
Approved Background Information
10400 Legal Services Run Date: Sep 13, 2023
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Contract services -Provincial Offences Act (POA) enforcement
General legal matters (including contract legal services from Durham Region)
City's Legal Jurisdiction over Frenchman's Bay
Integrity Commissioner Fees
Total 502230.0000 Consult&Prof Fees
502230.4006 Consult&Prof Fees -Cherrywood-10400
Legal services associated with Cherrywood development agreement
Total 502230.4006 Consult&Prof Fees -Cherrywood-10400
502240.0000 Meals/Prom/General
General meetings
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
General Law Society Memberships (Director, Corporate Services & City Solicitor)
General Law Society and Canadian Bar Association Memberships (Associate Solicitor)
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies (increase for additional staff)
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
403000.9525 Department User Fees -Sale of Services -Legal
Notarizing documents
Total 403000.9525 Department User Fees -Sale of Services -Legal
403000.9526 Department User Fees -Sale of Services -Agreements
Revenues from various legal services
Revenue recovery from registering documents
Total 403000.9526 Department User Fees -Sale of Services -Agreements
403000.9527 Department User Fees -Other Revenue (Disb Recovery)
Chargebacks for registration and search fees paid by the City and billed back to the
developers.
Total 403000.9527 Department User Fees -Other Revenue (Disb Recovery)
322
Approved
2023
Budget
3,883
3,883
35,000
36,000
79,000
40,000
190,000
100,000
100,000
500
500
3,500
3,050
6,550
1,500
1,500
635
635
995,053
(1,000)
(1,000)
(145,000)
(5,000)
(150,000)
(8,000)
(8,000)
10400 Legal Services
Total Revenues
Transfers
City of Pickering
2023
Approved Background Information
408019.0000 Trf fr SeatonDev Res
Seaton App Fees funding for one position, including benefits Law Clerk, Prop. Dev.
Services)
Total 408019.0000 Trf fr SeatonDev Res
408040.4006 Trf fr Cherrywood Res -Cherrywood-10400
Funding for Cherrywood development operating expenses
Total 408040.4006 Trf fr Cherrywood Res -Cherrywood-10400
Total Transfers
Net Expenses (Revenues)
323
Run Date: Sep 13, 2023
Approved
2023
Budget
(159,000)
(111,480)
(111,480)
(100,000)
(100,000)
(211,480)
624,573
City of Pickering
2023
Approved Current Budget Summary
10.405 Information Technology
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
1,034,702 1,210,632 Salaries & Wages 1,409,797 153,216
55,524 62,098 Overtime 64 ,000 6,000
285,972 296,645 Employee Benefits 359,962 39,324
--Uniforms 800 -
-2,347 Conferences 2 ,000 4,000
24,237 30 ,676 Seminars & Education 45,400 -
9,641 12,817 Corporate Training 16,000 2,000
-1,433 Travel 1,200 -
-15 Freight, Express & Cartage --
-11 Environmental Charges --
7,587 10,625 Cellular Phones 9,900 900
4,098 4,996 Telephone & Data 7,355 (1,655)
636 610 Internet 850 -
30 -Subscriptions & Publications --
8,000 8,000 Insurance Premium 8,000 40,652
26,966 38 ,287 Consulting & Professional Fees 147,000 82,500
482 348 Meals, Promotions & General 1,000 -
464 454 Memberships 5,400 -
-458 Outside Agency Services 2,400 -
--Building -Repairs & Maintenance -15,000
-10 Vehicle -Repairs & Maintenance --
13,351 16,500 Misc. Equip . -Repairs & Maintenance 46,100 1,200
1,212 147 Stationary & Office Supplies 3 ,700 -
174 -Supplies & Tools --
-55,393 COVID Related Expenses 191,530 (191,530)
--Utilities -Water -3,300
--Utilities -Hydro -12 ,000
--Utilities -Natural Gas -6,700
503,249 617 ,133 Software & Hardware Mtce . Contracts 712,808 156,141
72,687 50,204 System & Software Upgrade 161,799 (15,099)
18,395 33,181 Hardware Replacements 59,400 41 ,000
1,151 -Furniture & Fixtures --
46,466 22,775 Misc . Equipment 57 ,795 223,000
2,115,024 2,475,795 Total Expenditures 3,314,196 578,649
Revenues
324
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
1,563,013 10.87%
70,000 9 .38%
399 ,286 10 .92%
800 -%
6,000 200 .00%
45,400 -%
18,000 12 .50%
1,200 -%
--%
--%
10,800 9 .09%
5,700 (22 .50%)
850 -%
--%
48,652 508 .15%
229,500 56 .12%
1,000 -%
5,400 -%
2,400 -%
15,000 -%
--%
47,300 2 .60%
3,700 -%
--%
-(100.00%)
3,300 -%
12 ,000 -%
6,700 -%
868,949 21.91%
146,700 (9.33%)
100,400 69 .02%
--%
280,795 385 .85%
3,892,845 17.46%
City of Pickering
2023
Approved Current Budget Summary
10405 Information Technology
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
-(102,415) Ontario Grants (261,680) 10 ,000
-(102,415) Total Revenues (261 ,680) 10,000
Transfers
--Transfe r to(from) Reserve -(67,000)
--Total Transfers -(67,000)
2,115,024 2,373,380 Net Expenditures (Revenues) 3,052,516 521,649
325
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
(251 ,680) (3.82%)
(251,680) (3.82%)
(67,000) - %
(67,000) -%
3,574,165 17.09%
City of Pickering
2023
Approved Background Information
10405 Information Technology Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Full-time Business Analyst -Enterprise Portal Systems ten-month contract position
(100% funded from Streamline Development Approval Fund)
Full-time Web/Mobile Application Developer four-month contract position (100%
funded from Streamline Development Approval Fund)
-One new full-time Business Analyst position, May 1, 2023 start date
One new full-time Amanda Software Administrator position, May 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Onsite Support for Council meetings (virtual) and other service level commitments
After hours support
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Statutory benefits related to one full-time Business Analyst -Enterprise Portal Systems
contract position (100% funded from Streamline Development Approval Fund)
Statutory benefits related to one full-time Web/Mobile Application Developer contract
position (100% funded from Streamline Development Approval Fund)
Benefits related to one new full-time Business Analyst position, May 1, 2023 start date
Benefits related to one new full-time Amanda Software Administrator position, May 1,
2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per Collective Agreement, Personal Protective Equipment
Total 501040.0000 Uniforms
501100.0000 Conferences
IT Conferences
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Information Technology Staff Training
IT Security Training
Training & Exam -related expenditures
Total 501110.0000 Seminars & Education
501120.0000 Corporate Training
Security awareness training for all staff
326
Approved
2023
Budget
1,264,313
150,600
50,900
46,100
51,100
1,563,013
28,000
42,000
70,000
347,606
15,100
5,090
16,150
15,340
399,286
800
800
6,000
6,000
32,000
12,500
900
45,400
18,000
City of Pickering
2023
Approved Background Information
10405 Information Technology
Total 501120.0000 Corporate Training
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual cell phone and Smartphone charges for staff
Smartphone equipment and monthly charges for new Business Analyst
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Cyber insurance premiums
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Corporate Systems Integration Support
Network & Security Support
Corporate Software Strategic Plan
IT Capability Study and Multi Year Plan (funded from the Rate Stabilization Reserve)
Broadband Consulting
Consulting services to support Project Prism (100% funded from the Streamline
Development Approvals Fund)
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Reception, promotions & meetings
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Municipal Information Systems Association -Division Head, IT
Center for Internet Security -Network Security Administrator
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Recording of Meetings within Council Chambers
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
327
Run Date: Sep 13, 2023
Approved
2023
Budget
18,000
1,200
1,200
9,900
900
10,800
5,700
5,700
850
850
8,800
39,852
48,652
28,000
42,500
57,000
67,000
5,000
30,000
229,500
1,000
1,000
650
4,750
5,400
2,400
2,400
City of Pickering
2023
Approved Background Information
10405 Information Technology
One-time cost to key administrative space at Fire Hall 5 for IT staff relocation
Building repairs and maintainance at Fire Hall 5
Total 502340.0000 Building Rpr & Mntc
502380.0000 Misc Equip Rpr&Mntc
General Equipment Repair & General Expenditures
General Network Cabling and City Growth and Development
Wireless Communications and Monitoring
Web Streaming Hosting (annual)
UPS and Battery Replacement
Total 502380.0000 Misc Equip Rpr&Mntc
502500.0000 Stationery&OfficeSup
General office supplies
Ergonomic devices for staff
Total 502500.0000 Stationery&OfficeSup
502600.0000 Utilities -Water
Administrative space at Fire Hall 5 (for relocated IT staff)
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Administrative space at Fire Hall 5 (for relocated IT staff)
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Administrative space at Fire Hall 5 (relocated IT staff)
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -MS-Enterprise Agreement. This license agreement allows the City to
receive upgrades of the Microsoft licenses.
Maintenance -Oracle Licenses
Maintenance -Network Security -FW and SIEM
Maintenance -IT Help Desk Software
Maintenance -Virtualization
Maintenance -Disaster Recovery Portal Solution
Maintenance -Systems Monitoring
Maintenance -Liebert -Uninterruptible Power Supply
Maintenance -APC -Uninterruptible Power Supply
Maintenance -HP Support for Large Format Printers and Plotters
Maintenance -Storage Area Network (SAN) -Civic Complex
Maintenance -Storage Area Network (SAN) -Recreation Complex
Maintenance -Endpoint and Network Anti-Virus
Maintenance -Internet Email Spam Prevention
328
Run Date: Sep 13, 2023
Approved
2023
Budget
5,000
10,000
15,000
21,400
18,600
2,400
900
4,000
47,300
3,200
500
3,700
3,300
3,300
6,700
6,700
12,000
12,000
223,650
85,000
29,550
10,000
35,000
25,000
8,000
3,000
2,890
3,000
20,785
24,879
13,000
31,779
City of Pickering
2023
Approved Background Information
10405 Information Technology
Maintenance -Annual Assessment View Data Conversion
Maintenance -Microsoft Systems Support
Maintenance -Citrix
Maintenance -Edge Network Switches
API Maintenance for Active Net and Arena Displays
Maintenance -Veeam Backup & Replication & Management Suite
Contract -Internet Security Certificates
Contract -Network and Application Security Assessment
Contract -Managed Services -Network Security
Maintenance -Datacentre Server and Network Core Hardware
Contract -Cisco Meraki Licensing 1 Year renewal -NEW
Maintenance -Sierra Wireless Cloud Management Platform
Maintenance -Capital Ne~orks Audience Solution
Maintenance -Password Management Solution
Maintenance -AD Manager Software
Maintenance -Remote Support Application
Cloud based Security Filter OpenDNS
Maintenance -HRIS
Maintenance -City Surveillance System
Maintenance -Secure Card Access Server
Maintenance -Vulnerability scanning software
Maintenance -Adobe Licensing -Acrobat, Graphics Design, Sign
Maintenance -Cisco WebEX Meetings
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502720.0000 System&Sftwr Upgrade
Security Management and Monitoring Upgrades
Corporate -PC-based Software Upgrades
Corporate -Project and Change Management System
Additional Software Licencing for new employees
Graphics Design Upgrades
Security Incident and Event Management System
Network Access Control Solution
Vulnerability Management, Detection and Response System
Oracle Cloud Control Software -Oracle DB Monitoring
Total 502720.0000 System&Sftwr Upgrade
502730.0000 Hardware Replacements
PCs, Laptop Replacements and upgrades
Access Point Hardware upgrades
Replacement Firewalls for VPN Connectivity for City Facilities
329
Run Date: Sep 13, 2023
Approved
2023
Budget
510
6,500
39,547
13,500
5,000
26,000
3,500
36,000
28,000
24,900
8,700
2,800
18,000
1,800
7,856
6,528
27,500
1,875
6,500
18,000
5,600
42,800
22,000
868,949
7,500
5,000
12,000
59,000
1,800
5,800
8,200
42,900
4,500
146,700
18,000
12,800
18,000
City of Pickering
2023
Approved Background Information
10405 Information Technology Run Date: Sep 13, 2023
Card Access System for Fire Station 5
LED Monitor Upgrades or Replacements
Cloud Backup Solution
Network Switch Replacement
Total 502730.0000 Hardware Replacements
502750.0000 Misc. Equipment
Computers and peripherals for new employees
Facility monitoring solution
Additional phone handsets for new staff
Cellular/ Network Backup for City Facilities
IT Security -BLE and Biometric Entry Device Evaluation
Additional telecomms hardware for new fire station
Audio / Video Peripherals to support online collaboration
Interactive exhibit components such as LED displays, touch sensors, sound byte
players, RFID tags etc.
IT Budget Requests -Community Services
IT Budget Requests -Fire Services
IT Equipment Requests -Corporate
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
402510.0000 Ontario Grants
Streamline Development Approval Fund -funding for salaries and benefits for contract
staff: Business Analyst and Web/Mobile Application Developer
Total 402510.0000 Ontario Grants
Total Revenues
Transfers
408007.0000 Trf fr RateStblz Res
Rate stabilization reserve funding for IT Capability Study and Multi Year Plan
Total 408007.0000 Trf fr RateStblz Res
Total Transfers
Net Expenses (Revenues)
330
Approved
2023
Budget
12,000
9,600
15,000
15,000
100,400
129,000
450
7,500
12,000
365
8,000
480
8,000
85,000
10,000
20,000
280,795
3,892,845
(251,680)
(251,680)
(251,680)
(67,000)
(67,000)
(67,000)
3,574,165
10410 Clerks Office
2021 2022
Actuals Actuals
431,046 397 ,215
2,715 15 ,031
108,665 109,416
499 1,496
1,040 -
-189
1,233 464
1,500 1,749
238 229
164 214
2,600 2 ,600
--
-1,005
458 458
1,414 2,361
178 527
551,750 532,954
(58,829) (62 ,595)
(173,195) (351 ,036)
(232 ,024) (413,631)
--
319,726 119 ,323
City of Pickering
2023
Approved Current Budget Summary
2022 . = ~
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 381 ,591 114,344
Overt ime 2 ,000 -
Employee Benefits 111,814 32,768
Conferences 1,600 400
Seminars & Education 2 ,500 500
Travel 500 -
Cellular Phones 1,600 -
Telephone & Data 1,820 (420)
Internet 230 -
S ubscriptions & Publications 700 -
Insurance Premium 2 ,600 260
Consulting & Professional Fees -10,000
Meals , Promotions & General 1,000 -
Memberships 1,000 -
Stat ionary & Office Supplies 2 ,000 -
Software & Hardware Mtce . Contracts 590 5 ,105
Total Expenditures 511,545 162,957
Revenues
Department User Fees (70,000) (13,000)
Licences & Permits (212,000) (28 ,000)
Total Revenues (282;000) (41,000)
Transfers
Total Transfers - -
Net Expenditures (Revenues) 229,545 121 ,957
331
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
495 ,935 29.97%
2,000 -%
144,582 29 .31%
2,000 25 .00%
3 ,000 20.00%
500 -%
1,600 -%
1,400 (23 .08%)
230 -%
700 -%
2 ,860 10.00%
10,000 -%
1,000 - %
1,000 -%
2,000 -%
5,695 865 .25%
674,502 31.86%
(83,000) 18.57%
(240,000) 13 .21%
(323,000) 14.54%
--%
351 ,502 53 .13%
City of Pickering
2023
Approved Background Information
10410 Clerks Office
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Legislative Coordinator position, March 1, 2023 start date (Council
Resolution #54/22)
One new full-time Clerk, Administration, Vital Statistics & Lottery Licensing position,
July 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments and Boards and Committees
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Legislative Coordinator position, March 1, 2023
start date (Council Resolution #54/22)
Benefits related to one new full-time Clerk, Administration, Vital Statistics & Lottery
Licensing position, July 1, 2023 start date
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) Conference -City Clerk
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Education for Clerk's staff -Courses through AMCTO
Total 501110.0000 Seminars & Education
501130.0000 Travel
Misc. Travel
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone charges -City Clerk and Deputy Clerk
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Data
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
332
Run Date: Sep 13, 2023
Approved
2023
Budget
392,735
72,300
30,900
495,935
2,000
2,000
112,092
21,690
10,800
144,582
2,000
2,000
3,000
3,000
500
500
1,600
1,600
1,400
1,400
230
230
City of Pickering
2023
Approved Background Information
10410 Clerks Office
Reference material, journals and reports
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Integrity Commissioner consulting for Code of Conduct updates and education
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Refreshments for workshops and meetings
Total 502240.0000 Meals/Prom/General
5.02250.0000 Memberships
Run Date: Sep 13, 2023
Approved
2023
Budget
700
700
2,860
2,860
10,000
10,000
1,000
1,000
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) -City Clerk and Deputy Clerk 1,000
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Lobbyist Registry Software
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
403000.9500 Department User Fees -Commissioning and Certification
Commissioning and certifications
Total 403000.9500 Department User Fees -Commissioning and Certification
403000.9501 Department User Fees -Burial Permits
Burial permits
Total 403000.9501 Department User Fees -Burial Permits
403000.9502 Department User Fees -Other Revenue -Clerks' Office
Marriage ceremonies, FOi requests, etc.
Total 403000.9502 Department User Fees -Other Revenue -Clerks' Office
404000.9420 Licences and Permits -Lic.&Prmts-Lotteries
Issuance of licences for raffles, bingos, etc.
Total 404000.9420 Licences and Permits -Lic.&Prmts-Lotteries
404000.9460 Licences and Permits -Lic.&Permits-Marriage
333
1,000
2,000
2,000
595
5,100
5,695
674,502
(23,000)
(23,000)
(22,000)
(22,000)
(38,000)
(38,000)
(200,000)
(200,000)
10410 Clerks Office
Issuance of marriage licences
City of Pickering
2023
Approved Background Information
Total 404000.9460 Licences and Permits -Lic.&Permits-Marriage
Total Revenues
Total Transfers
Net Expenses (Revenues)
334
Run Date: Sep 13, 2023
Approved
2023
Budget
(40,000)
(40,000)
(323,000)
351,502
City of Pickering
2023
Approved Current Budget Summary
10415 Records Management & Elections
2021 2022 2022 .-'")_,.. - - I
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expend itures
59,957 106,844 Salaries & Wages 93,507 (19,178)
376 6 ,802 Overtime 2 ,000 -
28,978 23,417 Employee Benefits 25 ,780 (1,926)
1,211 -Seminars & Education 1,500 -
--Travel 500 -
-74 ,875 Postage 75 ,000 (75 ,000)
51 1 590 Telephone & Data 605 95
79 77 Internet 75 -
880 880 Insurance Premium 880 88
17,272 2 ,595 Consulting & Professional Fees 6,000 4,000
5 ,540 32,942 Outside Agency Services 49,875 (38,875)
162 5,631 Stationary & Office Supplies 8,500 (6,500)
--COVID Related Expenses 3,000 (3,000)
30,747 298,239 Software & Hardware Mtce . Contracts 323,610 (273,520)
145,713 552,892 Total Expenditures 590,832 (413,816)
Revenues
--Total Revenues - -
Transfers
(16,827) -Transfer to(from) Cntg Sty Res . --
-(435,075) Transfer to(from) Reserve (435 ,075) 435,075
(16,827) (435,075) Total Transfers (435,075) 435,075
128,886 117,817 Net Expenditures (Revenues) 155,757 21,259
335
Run Date: Sep 13 , 2023
2023
Approved %Change
Budget From 2022
74 ,329 (20 .51%)
2,000 -%
23 ,854 (7.47%)
1,500 -%
500 -%
-(100.00%)
700 15.70%
75 -%
968 10.00%
10 ,000 66 .67%
11,000 (77 .94%)
2,000 (76.47%)
-(100 .00%)
50,090 (84.52%)
177,016 (70.04%)
-- %
--%
-(100 .00%)
-(100.00%)
177,016 13.65%
City of Pickering
2023
Approved Background Information
10415 Records Management & Elections Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501110.0000 Seminars & Education
Courses for Records Coordinator and Deputy Clerk relating to records
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) Zone Meetings for Clerk and
Deputy Clerk
Total 501110.0000 Seminars & Education
501130.0000 Travel
Various Travel
Total 501130.0000 Travel
502030.0000 Telephones & Data
Voice/Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
. property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Compliance Audit Committee -Retainer Fee
Total 502230.0000 Consult&Prof Fees
502260.0000 Outside Agency Srvc
Outside shredding services for all depts and additional shredding for 2022 Municipal
Election
Outside services for editing video and/or other file formats to fulfill FOi requests
MTL -Microimage Technologies -scanning
Total 502260.0000 Outside Agency Srvc
336
Approved
2023
Budget
74,329
74,329
2,000
2,000
23,854
23,854
1,250
250
1,500
500
500
700
700
75
75
968
968
10,000
10,000
6,000
2,000
3,000
11,000
City of Pickering
2023
Approved Background Information
10415 Records Management & Elections
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -Laserfiche
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
337
Run Date: Sep 13, 2023
Approved
2023
Budget
2,000
2,000
50,000
90
50,090
177,016
177,016
City of Pickering
2023
Approved Current Budget Summary
10420 Print Shop/Mail Room
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
87,286 111,140 Salaries & Wages 114,355 1,506
-1,735 Overtime 1,000 -
21,787 28,124 Employee Benefits 30 ,065 (211)
135,197 149,134 Postage 156,000 -
3,636 4 ,361 Freight , Express & Cartage 3,100 1,400
681 590 Telephone & Data 605 95
79 77 Internet 75 -
2,380 2,380 Insurance Premium 2,380 238
34 ,131 34,975 Outside Agency Services 37 ,500 1,500
729 1,338 Stationary & Office Supplies 1,500 -
149,836 202 ,154 Supplies & Tools 208,602 1,900
45 158 Software & Hardware Mtce. Contracts 175 (35)
435,787 536,166 Total Expenditures 555,357 6,393
Revenues
--Total Revenues - -
Transfers
--Total Transfers - -
435,787 536,166 Net Expenditures (Revenues) 555,357 6,393
338
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
115,861 1.32%
1,000 -%
29,854 (0 .70%)
156,000 - %
4 ,500 45.16%
700 15.70%
75 -%
2,618 10 .00%
39,000 4.00%
1,500 -%
210,502 0.91%
140 (20 .00%)
561,750 1.15%
--%
-- %
561,750 1.15%
City of Pickering
2023
Approved Background Information
10420 Print Shop/Mail Room
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
502000.0000 Postage
Corporate wide postage costs -budget amount includes a potential 2 cent postage
stamp increase.
Total 502000.0000 Postage
502010.0000 Frght,Exprss&Cartage
Cost of Courier Services
Total 502010.0000 Frght,Exprss&Cartage
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502260.0000 Outside Agency Srvc
The City's daily, scheduled mail delivery and courier service
Total 502260.0000 Outside Agency Srvc
502500.0000 Stationery&OfficeSup
Stationery
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
Supplies and maintenance for all copiers and other related equipment and envelopes
for corporate-wide use
Additional cost of new Ricoh wide format plotter/printer for Graphics Department
339
Run Date: Sep 13, 2023
Approved
2023
Budget
115,861
115,861
1,000
1,000
29,854
29,854
156,000
156,000
4,500
4,500
700
700
75
75
2,618
2,618
39,000
39,000
1,500
1,500
205,502
5,000
City of Pickering
2023
Approved Background Information
10420 Print Shop/Mail Room
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Total Transfers
Net Expenses {Revenues)
340
Run Date: Sep 13, 2023
Approved
2023
Budget
210,502
140
140
561,750
561,750
City of Pickering
2023
Approved Background Information
10425 By-Law
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (462) for First Attendance Facilitator position during busy waterfront
parking season (May 1 -Oct 1)
One new full-time Administrative Assistant position, May 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To cover additional City functions where By-law staff are required
For Waterfront Enforcement Coverage on Statutory Holidays (276 hours)
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (462) for First Attendance Facilitator position
Benefits related to one new full-time Administrative Assistant position, May 1, 2023
start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Uniforms, 11 FT, 2 PT and 8 SEO's
Vests, 3 vests at 5 year end of life to be replaced
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Ont. Assoc. of Property Stds. Officers (OAPSO) certification (3 new officers)
OAP SO Regional Conference, IA TR
Annual Officer OC & Baton Certification
Total 501110.0000 Seminars & Education
501130.0000 Travel
Officers: Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual cell phone charges for staff, data plans for all staff to run new parking ticket
application, and replacement of old cell phones
Annual cell phone charges for new staff (Supervisor, Parking Enforcement and term
staff for dedicated waterfront parking enforcement)
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
342
Run Date: Sep 13, 2023
Approved
2023
Budget
1,384,240
16,900
39,500
1,440,640
8,500
7,239
15,739
354,199
1,680
13,830
369,709
11,600
5,000
16,600
4,500
1,500
2,000
8,000
900
900
9,760
1,000
10,760
3,700
City of Pickering
2023
Approved Background Information
10425 By-Law Run Date: Sep 13, 2023
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502250.0000 Memberships
Four (4) memberships to Ont. Assoc. of Property Standards Officers (OAPSO) and two
certifications. Municipal Law Enforcement Officers Association Membership
International Assoc. of Transportation Regulators (IATR ) membership
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Internet-Based GPS/Automated Vehicle Location (AVL) subscription for vehicles
Use of process servers for info. to be served upon defendants who live outside of
Pickering
Expense for those property owners charged under By-Laws which is offset in
Miscellaneous Revenue, updated due to SAP requirements
Waterfront Parking Wi-fi hubs to be installed; communication, signage and software
development
Total 502260.0000 Outside Agency Srvc
502370.0000 Vehicle Rpr & Mntc
Servicing of vehicles
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 17,615 litres @ $1 .40/litre
Oil changes and tires
Total 502375.0000 Gas, Oil, Tires, Etc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Purchase of parking ticket rolls and books, taxicab plates
Total 502510.0000 Forms
343
Approved
2023
Budget
3,700
570
570
5,412
5,412
2,000
2,000
500
500
1,000
3,500
1,000
50,000
32,000
86,500
10,000
10,000
24,660
4,500
29,160
600
600
10,000
10,000
City of Pickering
2023
Approved Background Information
10425 By-Law Run Date: Sep 13, 2023
· 502540.0000 Supplies & Tools
Purchase of extraordinary items
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -Groupe Techna Software
Maintenance -ldenticam -Printer
Maintenance -HRIS
Processing cost for resident waterfront parking permits
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502800.0000 Parking -MOT
Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal
Total 502800.0000 Parking -MOT
Total Expenses
Revenues
402500.0000 Federal Grants
2023 Canada Summer Jobs (partial funding for summer enforcement officer term
positions)
Total 402500.0000 Federal Grants
403120.0000 Other User Fee Revenue
Recovery of cost from Clean and Clear By-Law
Revenue from Waterfront Parking Permits
Total 403120.0000 Other User Fee Revenue
404000.9410 Licences and Permits -Business Licences
Business licence revenue from home businesses, hawkers & peddlers, wrecking yards,
etc.
Total 404000.9410 Licences and Permits -Business Licences
404000.9411 Licences and Permits -Body Rub Licences
Licence revenue from operators and attendants
Total 404000.9411 Licences and Permits -Body Rub Licences
404000.9412 Licences and Permits -Sign Permits
Revenue from sign permits
Total 404000.9412 Licences and Permits -Sign Permits
404000.9413 Licences and Permits -Tree Cutting Permit
Revenue from tree cutting permits
Total 404000.9413 Licences and Permits -Tree Cutting Permit
404000.9430 Licences and Permits -Taxicab Drivers Lie.
License revenue from taxi drivers
Total 404000.9430 Licences and Permits -Taxicab Drivers Lie.
344
Approved
2023
Budget
2,000
2,000
16,881
770
1,730
10,000
29,381
75,000
75,000
2,117,671
(12,600)
(12,600)
(50,000)
(260,000)
(310,000)
(20,000)
(20,000)
(15,500)
(15,500)
(28,000)
(28,000)
(2,500)
(2,500)
(2,000)
(2,000)
10425 By-Law
City of Pickering
2023
Approved Background Information
404000.9431 Licences and Permits -Plate Owner & Brokerage
License revenue from taxi plate owners and taxi brokerages
Total 404000.9431 Licences and Permits -Plate Owner & Brokerage
404000.9432 Licences and Permits -Other Taxicab Fees
Revenue from other taxicab & PTC fees
Total 404000.9432 Licences and Permits -Other Taxicab Fees
404000.9433 Licences and Permits -Veh for Hire Lic&Fees
Anticipated Uber and L YFT licences and per trip fees
Total 404000.9433 Licences and Permits -Veh for Hire Lic&Fees
405000.0000 Fines & Charges
Parking and other by-law fines from "Plate Denial" Program
Total 405000.0000 Fines & Charges
Total Revenues
Total Transfers
Net Expenses (Revenues}
345
Run Date: Sep 13, 2023
Approved
2023
Budget
(18,000)
(18,000)
(4,000)
(4,000)
(115,000)
(115,000)
(1,300,000)
(1,300,000)
(1,827,600}
290,071
City of Pickering
2023
Approved Current Budget Summary
10430 Animal Services
--2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
407,242 457,252 Salaries & Wages 442,346 43,571
6,162 9,602 Overtime 6,000 -
89,929 98,905 Employee Benefits 98,490 3,692
2,282 2,933 Uniforms 3,600 400
57 1,894 Seminars & Education 1,500 20
216 282 Travel 350 -
1,907 1,228 Cellular Phones 2,900 -
7,884 11,423 Telephone & Data 11,400 -
3,303 191 Internet 190 -
568 104 Advertising 800 -
--Subscriptions & Publications 50 -
2,310 2,310 Insurance Premium 2,310 231
2,082 2,664 Meals, Promotions & General 6,000 3,000
518 100 Memberships 650 -
37,659 63 ,208 Outside Agency Services 33,900 5,000
13,683 23,134 Building -Repairs & Maintenance 12,358 (2,000)
4,956 7,887 Vehicle -Repairs & Maintenance 2,800 -
5,570 8,149 Gas, Oil, Tire, Etc. 10,995 (1,000)
15,308 15,571 Building Rentals 17,406 92
--Land Rentals -13,600
318 829 Stationary & Office Supplies 600 -
20,578 26,657 Supplies & Tools 17,600 5,500
5,416 4,407 Utilities -Hydro 6,798 (1,498)
5,659 5,106 Utilities -Oil 6,500 -
166 4,196 Software & Hardware Mtce. Contracts 10,266 (85)
-755 Livestock Killed 500 -
633,773 748,787 Total Expenditures 696,309 70,523
Revenues
-(4,200) Federal Grants -(6,300)
-(785) Ontario Grants (23,000) 22,500
(1,250) -Other Agency Grants -(30,000)
(38,952) (43 ,673) Department User Fees (39,300) (3,200)
(26,864) (32,289) Other User Fees (20,000) (10,000)
(46,610) (45,429) Licences & Permits (59,000) -
(638) (4,040) Fines & Charges (2,000) -
346
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
485,917 9.85%
6,000 -%
102,182 3.75%
4,000 11.11%
1,520 1.33%
350 -%
2,900 -%
11,400 -%
190 -%
800 -%
50 -%
2,541 10.00%
9,000 50 .00%
650 -%
38,900 14.75%
10,358 (16 .18%)
2,800 -%
9,995 (9.10%)
17,498 0 .53%
13,600 -%
600 -%
23,100 31.25%
5,300 (22.04%)
6,500 -%
10,181 (0.83%)
500 -%
766,832 10.13%
(6,300) -%
(500) (97.83%)
(30,000) -%
(42,500) 8.14%
(30,000) 50 .00%
(59,000) -%
(2,000) -%
City of Pickering
2023
Approved Current Budget Summary
10430 Animal Services
2021 2022 2022
l ,
Actuals Actuals Account Description Approved Increase/
Budget Decrease
(3,212) (4,363) Donations --
-(800) Sponsorships (3,000) -
(1,000) (1 ,250) Marketing Sponsors (2 ,000) (5,000)
(118,526) (136,829) Total Revenues (148,300) (32,000)
Transfers
--Total Transfers - -
515,247 611,958 Net Expenditures (Revenues) 548,009 38,523
347
Run Date: Sep 13, 2023
2023
Approved % Change
Budget From 2022
--%
(3,000) - %
(7 ,000) 250 ,00%
(180,300) 21.58%
--%
586,532 7.03%
City of Pickering
2023
Approved Background Information
10430 Animal Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (312) for part time Clerk, Animal Services position(from 24 to 30 hrs
per week, May 1, 2023 start date
Conversion of one part-time Animal Care Attendant to full-time position, May 1, 2023
start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Overtime -Officer Call-ins, no part-time staff response
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (312) for part-time Clerk, Animal Services position,
May 1, 2023 start date
Benefits related to conversion of one part-time Animal Care Attendant to full-time
position, May 1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Officer Uniforms
Uniforms for shelter staff (supervisor, part-time and summer staff)
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
Assoc. of Animal Shelters Administrators of Ont. (AASAO) Seminar fee (2 x $160)
Bite Stick/OC Spray Training (2 x $200)
Other Seminars/Workshops .
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual cellphone charges for staff and Smartphone charges for the Supervisor, Animal
Services.
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
348
Approved
2023
Budget
478,117
6,400
1,400
485,917
6,000
6,000
95,642
640
5,900
102,182
2,000
2,000
4,000
320
400
800
1,520
350
350
2,900
2,900
11,400
11,400
City of Pickering
2023
Approved Background Information
10430 Animal Services
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Advertising
Increase as a result of new branding guidelines to begin to replace items
Total 502100.0000 Advertising
502120.0000 Subscriptions&Publcs
Animal Sheltering
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
Petapolooza (partially funded from event sponsorships)
Library partnership programs
Other community events and promotions
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Assoc. of Animal Shelter Administrators of Ont. ($100) and Assoc. for Animal Shelter
Advancement ($350)
OMMI
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Veterinary costs (surgery/diagnostics) -partially funded by PetSmart grant
Miscellaneous services (injured wildlife)
Disposal of dead animals (wild and domestic) removed from public areas and roads
Internet-Based GPS/AVL Subscription for Animal Services vehicles
Security for Animal Shelter
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Snow removal at Animal Shelter
Mat Rentals -$25 every 2 weeks
General repairs
Environmental Monitoring -water treatment and testing of well
Cleaning supplies for facility
Total 502340.0000 Building Rpr & Mntc
502370.0000 Vehicle Rpr & Mntc
349
Run Date: Sep 13, 2023
Approved
2023
Budget
190
190
600
200
800
50
50
2,541
2,541
6,000
2,000
1,000
9,000
450
200
650
30,000
5,000
2,000
1,000
900
38,900
3,500
700
4,500
658
1,000
10,358
City of Pickering
2023
Approved Background Information
10430 Animal Services
Servicing of vehicle
Vehicle cleaning once a year ($300 per cleaning)
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 6,325 litres @ $1 .40/litre
Oil changes and tires
Total 502375.0000 Gas, Oil, Tires, Etc
502400.0000 Building Rentals
Brougham -lease location ($1,289 .14/mth x 11 + ~ $1,304) + HST -based on 1.2 %
increase
Total 502400.0000 Building Rentals
502420.0000 Land Rentals
New animal shelter location land lease beginning April 2023
Total 502420.0000 Land Rentals
502500.0000 Stationery&OfficeSup
General office supplies, forms & receipt books
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
Purchase of license tags
Purchase of supplies as required.
Total 502540.0000 Supplies & Tools
502541.0000 Supplies & Tools
Animal feed
Medication -partially funded by PetSmart grant
Microchips
Litter
Cleaning supplies specific to shelter operation (laundry soap, disinfectants, etc.)
Other
Total 502541.0000 Supplies & Tools
502620.0000 Utilities -Hydro
Brougham located facility -Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502630.0000 Utilities -Oil
Estimated oil costs for the Brougham facility.
Total 502630.0000 Utilities -Oil
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -Animal Shelter
Maintenance -HRIS
350
Run Date: Sep 13, 2023
Approved
2023
Budget
2,500
300
2,800
8,855
1,140
9,995
17,498
17,498
13,600
13,600
600
600
1,500
1,000
2,500
5,000
6,100
2,500
1,000
3,000
3,000
20,600
5,300
5,300
6,500
6,500
2,000
585
City of Pickering
2023
Approved Background Information
10430 Animal Services Run Date: Sep 13, 2023
Maintenance -ShelterBuddy: $266 monthly Support Cost and Monthly Hosting Fees:
$367/month
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502810.0000 Livestock Killed
Cost of livestock destroyed by other animals (offset by grant revenues)
Total 502810.0000 Livestock Killed
Total Expenses
Revenues
402500.0000 Federal Grants
2023 Canada Summer Jobs (partial funding for Animal Shelter Summer Student and
Summer Animal Services Officer term positions)
Total 402500.0000 Federal Grants
402510.0000 Ontario Grants
Reimbursement for livestock claims due to livestock being destroyed by other animals
Total 402510.0000 Ontario Grants
403000.9580 Department User Fees -Dog Adoptions
Dog Adoptions
Total 403000.9580 Department User Fees -Dog Adoptions
403000.9581 Department User Fees -Cat Adoptions
Cat Adoptions
Total 403000.9581 Department User Fees -Cat Adoptions
403000.9582 Department User Fees -Other Adoptions
Other Animal Adoptions
Total 403000.9582 Department User Fees -Other Adoptions
403000.9583 Department User Fees -Impound Fees
Impound Fees
Total 403000.9583 Department User Fees -Impound Fees
403000.9584 Department User Fees -Owner Surrender
Owner Surrender Fees -resident and non resident
Total 403000.9584 Department User Fees -Owner Surrender
403000.9585 Department User Fees -Dead Animal Pickup
Dead Animal Pick Up Fee
Total 403000.9585 Department User Fees -Dead Animal Pickup
403120.0000 Other User Fee Revenue
Sheltering service fees received from Whitchurch-Stouffville ($535 per mth + HST
monthly service fee plus a per animal charge for animal care)
Total 403120.0000 Other User Fee Revenue
404000.9440 Licences and Permits -Dog Licence
351
Approved
2023
Budget
7,596
10,181
500
500
766,832
(6,300)
(6,300)
(500)
(500)
(8,500)
(8,500)
(23,000)
(23,000)
(1,200)
(1,200)
(6,000)
(6,000)
(3,500)
(3,500)
(300)
(300)
(30,000)
(30,000)
City of Pickering
2023
Approved Background Information
10430 Animal Services
Dog Licences
Total 404000.9440 Licences and Permits -Dog Licence
404000.9441 Licences and Permits -Cat Licence
Cat Licences
Total 404000.9441 Licences and Permits -Cat Licence
404000.9442 Licences and Permits -Other Licence
Other Licences
Total 404000.9442 Licences and Permits -Other Licence
405000.0000 Fines & Charges
Fines
Total 405000.0000 Fines & Charges
406510.0000 Other Agency Grants
PetSmart Charities Grant (approved)
Total 406510.0000 Other Agency Grants
406520.0000 Sponsorships
Animal Services Sponsorships (No tax)
Total 406520.0000 Sponsorships
406530.0000 Marketing Sponsors
Pet Valu Canine Activity Sponsor (Year 2 of 5 year agreement)
Animal Services Marketing Sponsorships (Taxable)
Total 406530.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses {Revenues)
352
Run Date: Sep 13, 2023
Approved
2023
Budget
(45,000)
(45,000)
(12,000)
(12,000)
(2,000)
(2,000)
(2,000)
(2,000)
(30,000)
(30,000)
(3,000)
(3,000)
(5,000)
(2,000)
(7,000)
{180,300)
586,532
-Cdt)o/-
P·J(KERJNG
The Corporation of the City of Pickering
Engineering Services Department
w
u,
w
' Director,
Engineering Services Employee Complement
9 Non-Union Full-Time (NUFT)
O Non-Union Part-Time (NUPT)
Administrative Assistant,
Engineering Services .....__
'-
I
Capital Projects &
Infrastructure
(Chart No.Ya)
~
Director's Office
Employee Complement
2 Non-Union FT
O Non-Union PT
1 Union FT
0 Union PT
Authorized by:
r
\..
(1-NUFn
I
Landscape & Parks
Development
(Chart No. 7c)
Capital Projects &
Infrastructure
Employee Complement
1 Non-Union FT
0 Non-Union PT
11 Union FT
0 Union PT
0 Union FT Term
Chief Administrative Officer ~
,_
J
'
(1-NUFTi
'
23 Union Full-Time (UFT)
O Union Part-Time (UPT)
O Union Full-Time Term (UFTT)
O Union Part-Time Term (UPTT)
Clerk, Engineering Services &
Information Technology
(1-UFT)
.)
I
r " Water Resources &
Development Services
'
Water Resources &
Development Services
Employee Complement
5 Non-Union FT
O Non-Union PT
9 Union FT
0 Union PT
January 23, 2023
(Chart No. 7b)
.)
Landscape & Parks
Development
Employee Complement
1 Non-Union FT
0 Non-Union PT
2 Union FT
0 Union PT
0 Union FT Term
Chart No. 7
-~bf-
P1CKER 1NG The Corporation of the City of Pickering
Engineering Services Department
CA)
u,
~
Capital Projects & Infrastructure Section
Director,
Engineering Services
Manager, Capital Projects & Infrastructure
(1-NUFT)
r Senior Coordinator, Capital Coordinator, Infrastructure
Projects Design
(1-UFT) (1-UFT)
Inspector, Capital Projects r
(1-UFT) Technologist, Design &
Construction
(2-UFT)
' Coordinator, Infrastructure
Maintenance Contracts r
(1-UFT) GIS Technician , Asset
' Management
Technical Assistant, Infrastructure (1-UFT)
Maintenance Contracts
(1-UFT)
Authorized by:
Chief Administrative Officer
~··
January 23, 2023
'
~
' ,
0 Union Part-Time (UPT)
0 Union Full-Time Term (UFTT)
0 Union Part-Time Term (UPTT)
Transportation Engineer
(1-UFT)
Coordinator, Traffic
Operations
(1-UFT)
Technician , Traffic
Operations
(1-UFT)
Chart No. 7 (a)
i r
I
-;-
-~o/-
PJ(KERJNG
The Corporation of the City of Pickering
Engineering Services Department
Water Resources & Development Services Division
Director,
Engineering Services
I
'
Division Head,
Water Resources & Development Services
(1-NUFT)
,I
9
0
0
0
Administrative Assistant, -
Union Full-Tin
Union Part-Tir
Union Full-Tin
Union Part-Tir
Water Resources & Development Services (1-NUFT)
w
01
01
I
Senior Water Resources Engineer Manager, Development Services
(1-NUFT)
I
(1-NUFl)
Water Resources Engineer Project Manager, Development (1-UFT) Approvals (1-NUFT)
' Senior Coordinator, Development ,..._ Services (1-UFT)
Coordinator, Development Approvals -Inspector, Development Services
(3-UFT) -(3-UFT)
Technician, Development Approvals -----
(1-UFT)
Authorized by:
Chief Administrative Officer ~
January 23, 2023 Chart No. 7 (b)
'
City of Pickering
2023
Approved Current Budget Summary
Engineering Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
2,380,171 2,615,289 Salaries & Wages 3,053,881 341,821
5,092 17,243 Overtime 9,400 6,000
661,460 688,694 Employee Benefits 844,323 76,113
1,065 1,316 Uniforms 3,500 -
215 -Conferences 1,000 -
(270) 1,757 Seminars & Education 9,660 1,300
185 14 Travel 2,050 (550)
6,014 8,015 Cellular Phones 10,440 650
7,843 8,756 Telephone & Data 9,105 1,095
1,192 1,144 Internet 610 500
--Subscriptions & Publications 1,650 (500)
559 1,860 Photo, Mapping, Print 4,000 -
177,246 176,700 Insurance Premium 176,700 17,670
19,396 27,078 Insurance Deductible 7,950 25,000
92,287 168,020 Consulting & Professional Fees 962,915 (107,624)
15 6,913 Meals, Promotions & General 300 200
8,010 5,926 Memberships 10,040 245
355,938 540,631 Outside Agency Services 789,800 (104,500)
894 -Winter Control Maintenance --
37,746 18,708 Repairs & Maintenance Materials 30,000 10,000
6,536 7,667 Vehicle -Repairs & Maintenance 13,000 (3,000)
8,565 13,677 Gas, Oil, Tire, Etc. 18,000 (3,500)
324,210 283,223 Misc. Equip. -Repairs & Maintenance 471,200 (10,000)
--Misc. Equip. Rentals 200 -
2,826 2,597 Stationary & Office Supplies 3,300 -
--Forms 750 -
-61 Programs & Event Supplies --
766 5,238 Supplies & Tools 8,150 -
456,930 453,529 Utilities -Hydro 500,000 (25,000)
14,229 32,559 Software & Hardware Mtce. Contracts 58,415 (440)
1,723 37,592 Misc. Equipment 51,500 -
160,078 5,151 other Fixed Assets 260,000 250,000
4,730,921 5,129,358 Total Expenditures 7,311,839 475,480
Revenues
(1,801,284) (2,309,277) Department User Fees (890,000) (315,000)
357
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
3,395,702 11.19%
15,400 63.83%
920,436 9 .01%
3,500 -%
1,000 -%
10,960 13.46%
1,500 (26.83%)
11 ,090 6.23%
10,200 12.03%
1,110 81 .97%
1,150 (30.30%)
4,000 -%
194,370 10.00%
32,950 314.47%
855,291 (11.18%)
500 66.67%
10,285 2.44%
685,300 (13.23%)
--%
40,000 33.33%
10,000 (23.08%)
14,500 (19.44%)
461,200 (2.12%)
200 -%
3,300 -%
750 -%
--%
8,150 -%
475,000 (5.00%)
_57,975 (0 .75%)
51,500 -%
510,000 96.15%
7,787,319 6.50%
(1,205 ,000) 35 .39%
City of Pickering
2023
Approved Current Budget Summary
Engineering Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
(57,430) (108,322) Othe r User Fees -(2,000)
--Fines & Charges (100,000) 100,000
(1 ,738) -Misc. Revenue (2,000) 1,500
(23,587) (66,950) Cost Recoveries (96,935) (235,605)
(1,884,039) (2,484,549) Total Revenues (1,088,935) (451,105)
Transfers
(40,488) (70,644) Transfer to/(from) DC Oblg RF (488,800) 108,554
(23,649) 76,889 Transfer to(from) Cntg Sty Res . (61,615) (65,679)
--Transfer to(from) Reserve (25,000) 14,749
(157,788) -Transfer to (from) Oblig RF (200,000) (250 ,000)
(221,925) 6,245 Total Transfers (775,415) (192,376)
2,624,957 2,651,054 Net Expenditures (Revenues) 5,447,489 (168 ,001)
Cherrywood Development
--Salar ies & Wages -92,600
--Overtime -500
--Employee Benefits -27,780
--Travel -500
--Cellular Phones -3,300
--Building -Repairs & Maintenance -3 ,700
--Gas, Oil , Tire, Etc. -500
--Build i ng Rentals -19,400
--Stationary & Office Supplies -500
--Supplies & Tools -500
--Software & Hardware Mice. Contracts -3,000
--Misc. Equipment -30,000
--Department User Fees -(5,500)
--Licences & Permits -(7 ,500)
--Transfer to(from) Reserve -(169,280)
--Net Expenditures (Revenues) --
2,624,957 2,651,054 Total Net Expenditures (Revenues) 5,447,489 (168,001)
358
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
(2,000) -%
-(100.00%)
(500) (75.00%)
(332 ,540) 243.05%
(1,540,040) 41.43%
(380,246) (22 .21%)
(127,294) 106.60%
(10,251) (59 .00%)
(450,000) 125.00%
(967,791) 24.81%
5,279,488 (3.08%
92,600 -%
500 -%
27,780 -%
500 -%
3,300 -%
3,700 -%
500 -%
19,400 -%
500 -%
500 -%
3,000 -%
30,000 -%
(5 ,500) -%
(7,500) -%
(169,280) -%
-- %
5,279,488 (3.08%)
City of Pickering
2023
Approved Current Budget Summary
10500 Engineering Services -Admin
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
1,371,490 1,430,094 Salaries & Wages 1,640,860 224,760
3,524 11,764 Overtime 6,500 3,000
384,756 388,043 Employee Benefits 458,290 50,815
194 665 Uniforms 2,000 -
215 -Conferences 1,000 -
1,496 619 Seminars & Education 3,860 -
-14 Travel 750 -
3,196 4,710 Cellular Phones 6,120 650
4,182 4,668 Telephone & Data 4,855 1,245
636 610 Internet 610 -
--Subscriptions & Publications 1,000 (500)
559 1,860 Photo, Mapping, Print 4,000 -
9,590 9,590 Insurance Premium 9,590 959
534 -Insurance Deductible 2,000 -
52,829 104,773 Consulting & Professional Fees 490,500 (100,027)
-6,913 Meals, Promotions & General 200 200
5,523 3,780 Memberships 5,740 -
81,886 129,771 Outside Agency Services 355,800 (120,000)
2,056 1,935 Vehicle -Repairs & Maintenance 8,000 (3,000)
3,217 5,721 Gas, Oil, Tire, Etc. 10,190 (4,000)
--Misc. Equip. -Repairs & Maintenance 200 -
--Misc. Equip . Rentals 200 -
1,310 1,683 Stationary & Office Supplies 2,100 -
--Forms 750 -
-61 Programs & Event Supplies --
48 495 Supplies & Tools 150 -
4,842 21,140 Software & Hardware Mtce . Contracts 45,840 (200)
1,723 37,592 Misc. Equipment 51,500 -
1,933,806 2,166,501 Total Expenditures 3,112,605 53,902
Revenues
-200 Other User Fees -(2,000)
--Fines & Charges (100,000) 100,000
(1,738) -Misc. Revenue (2,000) 2,000
--Cost Recoveries -(233,000)
(1,738) 200 Total Revenues (102,000) (133,000)
362
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
1,865,620 13.70%
9,500 46.15%
509,105 11 .09%
2,000 -%
1,000 -%
3,860 -%
750 -%
6,770 10.62%
6,100 25.64%
610 -%
500 (50.00%)
4,000 -o/o
10,549 10.00%
2,000 -%
390,473 (20.39%)
400 100.00%
5,740 -%
235,800 (33.73%)
5,000 (37 .50%)
6,190 (39 :25%)
200 -%
200 -%
2,100 -%
750 -%
--%
150 -%
45,640 (0.44%)
51,500 -%
3,166,507 1.73%
(2,000) -%
-(100.00%)
-(100.00%)
(233,000) -%
(235,000) 130.39%
City of Pickering
2023
Approved Current Budget Summary
10500 Engineering Services -Admin
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Transfers
(34,519) (67,031) Transfer to/(from) DC Oblg RF (270,000) 101,486
(18,557) 31,460 Transfer to(from) Cntg Sty Res . -(31,459)
(53,076) (35,571) Total Transfers (270,000) 70,027
1,878,992 2,131,130 Net Expenditures (Revenues) 2,740,605 (9,071)
363
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(168,514) (37 .59%)
(31,459) -%
(199,973) (25.94%)
2,731,534 (0.33%)
City of Pickering
2023
Approved Background Information
10500 Engineering Services -Adm in Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Manager, Transportation & Traffic Services position, July 1, 2023
start date
One new full-time Senior Coordinator, Asset Management position, July 1, 2023 start
date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Design and Construction
Traffic and Engineering (Special Events and Data Collection)
Streetlight Inspections
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Manager, Transportation & Traffic Services
position, July 1, 2023 start date
Benefits related to one new full-time Senior Coordinator, Asset Management position,
July 1, 2023 start date
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
As per the Collective Agreement, Personal Protective Equipment
Total 501040.0000 Uniforms
501100.0000 Conferences
International Society of Arboriculture Ontario Conference -Coard., Forestry Mgmt
Ont. Assoc. of Landscape Architects Conference -Manager, Landscape & Parks Dev.
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Business Related Seminars & Workshops
Ontario Traffic Council Workshops (Coord. Traffic Oper. & Transp. Eng)
Ontario Traffic Manual -Book 7 Training (Transportation Engineer, Coard. Traffic
Operations, Coord. Infrastructure Maintenance Contracts, Technical Assistant,
Infrastructure Maintenance Contracts)
AutoDesk infraWorks 2021 -Fundamentals Training Class (Coordinator, Infrastructure
Design)
Total 501110.0000 Seminars & Education
501130.0000 Travel
364
Approved
2023
Budget
1,774,620
47,700
43,300
1,865,620
7,000
2,000
500
9,500
481,785
14,320
13,000
509,105
2,000
2,000
500
500
1,000
1,000
500
960
1,400
3,860
City of Pickering
2023
Approved Background Information
10500 Engineering Services -Admin Run Date: Sep 13, 2023
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges (12) -Manager (2) and staff (10)
Smartphone and Tablet Charges -Director, Engineering Services
Smartphone equipment and monthly charges for new Manager, Transportation &
Traffic Studies
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Reference material, standards, regulations, AutoCAD publications, safety legislations,
traffic & transportation publications
Total 502120.0000 Subscriptions&Publcs
502150.0000 Photo,Mapping,Print
Plotting (cartridges), colour printing, oversize scanning
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
2023 Road Needs Study -roads condition assessment update
Culvert Inspection and Appraisal Report (biennial)
Pre-Engineering -Soils Investigations, Surveys & Utility Locates for future Capital
Works Projects
Bridge and Culvert Structural Inspections/ Assessments
Centralized Collision Reporting Program (shared services with Region of Durham)
Annual Average Daily Traffic (AADT) Count Program
TRCA permit for Sideline 12 culvert repair
Total 502230.0000 Consult&Prof Fees
365
Approved
2023
Budget
750
750
4,920
1,200
650
6,770
6,100
6,100
610
610
500
500
4,000
4,000
10,549
10,549
2,000
2,000
90,000
35,000
30,000
10,000
3,000
7,500
15,000
190,500
City of Pickering
2023
Approved Background Information
10500 Engineering Services -Adm in Run Date: Sep 13, 2023
502230.4630 Consult&Prof Fees -Fund-ContStudies-ENG
City Centre Transportation Master Plan (PO#4500000477 -90% funded from
Development Charges and 10% funded from Continuing Studies Reserve)
2022 Structure Inspections (PO#4500000648 -funded from Continuing Studies
Reserve)
Pre-Engineering Survey Old Brock Rd (PO# 4500000790 -funded from Continuing
Studies Reserve)
Total 502230.4630 Consult&Prof Fees -Fund-ContStudies-ENG
502240.0000 Meals/Prom/General
Miscellaneous Meetings/ Functions/ Promotional Events
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Association of Professional Engineers of Ontario (3 staff) -Director, Eng Services,
Transportation Engineer, Sr. Coordinator, Capital Projects
Ontario Association of Certified Engineering Technicians & Technologists -(8 staff)
Municipal Engineers Association -Director, Eng Services
Ontario Association of Landscape Architects -Manager, Parks & Landscape
Development
Canadian Association of Certified Planning Technicians -Coord., Infrastructure Design
Institution of Transportation Engineers -Coord. Traffic Oper.
Ontario Traffic Council (City Membership)
International Society of Arboriculture/Society of Municipal Arborists -Coord., Forestry
Management
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Cloud based subscription for radar speed signs (7)
Automated Speed Enforcement Camera Services -annual costs to operate two
cameras.
Automated Speed Enforcement Camera Services -addition of one camera (August
2023)
Total 502260.0000 Outside Agency Srvc
502370.0000 Vehicle Rpr & Mntc
Repairs to Section's utility vehicles
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Unleaded Fuel: 3,565 litres @ $1 .40/litre
Oil changes and tires, vehicle washes
Total 502375.0000 Gas, Oil, Tires, Etc
366
Approved
2023
Budget
187,238
9,072
3,663
199,973
400
400
860
2,000
160
900
230
375
740
475
5,740
2,800
200,000
33,000
235,800
5,000
5,000
4,990
1,200
6,190
City of Pickering
2023
Approved Background Information
10500 Engineering Services -Ad min
502380.0000 Misc Equip Rpr&Mntc
Traffic counting classifier and portable speed message boards.
Total 502380.0000 Misc Equip Rpr&Mntc
502410.0000 MiscEquip Rentals
Miscellaneous equipment rentals
Total 502410.0000 MiscEquip Rentals
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Miscellaneous forms and door knockers
Total 502510.0000 Forms
502540.0000 Supplies & Tools
Various sundry items such as spray paint, small tools, traffic counter tubes, etc.
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -Traffic Engineering Software (TES) License Upgrade
Maintenance -Auto Turn Upgrades (x2)
Maintenance -HRIS
Maintenance -AutoCad 3yr licence for 6 staff
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502750.0000 Misc. Equipment
Traffic Speed Management Equipment/ Signs/ Devices
Traffic Data Recorder
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
403120.0000 Other User Fee Revenue
Driveway widening applications
Total 403120.0000 Other User Fee Revenue
406540.0000 Cost Recoveries
Funding from Region of Durham for Automated Speed Enforcement Program
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Funding (10%) for City Centre Transportation Master Plan
367
Run Date: Sep 13, 2023
Approved
2023
Budget
200
200
200
200
2,100
2,100
750
750
150
150
1,400
2,000
2,240
40,000
45,640
50,000
1,500
51,500
3,166,507
(2,000)
(2,000)
(233,000)
(233,000)
(235,000)
(18,724)
City of Pickering
2023
Approved Background Information
10500 Engineering Services -Admin
Funding for 2022 Structure Inspections
Funding for Pre-Engineering SuNey Old Brock Rd
Total 408009.0000 Trf fr Cntg Stdy Res
408600.0000 Trf fr DC Oblg RF
DC Funding (90%) for City Centre Transportation Master Plan
Total 408600.0000 Trf fr DC Oblg RF
Total Transfers
NetExpenses(Revenues)
368
Run Date: Sep 13, 2023
Approved
2023
Budget
(9,072)
(3,663)
(31,459)
(168,514)
(168,514)
(199,973)
2,731,534
City of Pickering
2023
Approved Current Budget Summary
10505 Crossing Guards
2021 2022 2022 --
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
2,400 2,400 Insurance Premium 2,400 240
264,789 399,432 Outside Agency Services 422 ,000 9,500
267,189 401,832 Total Expenditures 424,400 9,740
Revenues
--Total Revenues --
Transfers
--Total Transfers --
267,189 401,832 Net Expenditures (Revenues) 424,400 9,740
369
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
2,640 10.00%
431,500 2 .25%
434,140 2.30%
-- %
--%
434,140 2.30%
City of Pickering
2023
Approved Background Information
10505 Crossing Guards
Expenditures
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502260.0000 Outside Agency Srvc
School Crossing Guard Program as per Quotation No. Q2021-7
Total 502260.0000 Outside Agency Srvc
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
370
Run Date: Sep 13, 2023
Approved
2023
Budget
2,640
2,640
431,500
431,500
434,140
434,140
City of Pickering
2023
Approved Current Budget Summary
10510 Water Resources & Development Services
2021 2022
.
2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
1,008,681 1,185 ,196 Salaries & Wages 1,413,021 117,061
1,568 5,479 Overtime 2 ,900 3 ,000
276,703 300 ,652 Employee Benefits 386,033 25 ,298
871 651 Uniforms 1 ,500 -
(1,766) 1,138 Seminars & Educat ion 5,800 1,300
185 -Travel 1,300 (550)
2 ,818 3 ,306 Cellular Phones 4 ,320 -
3,660 4 ,088 Telephone & Data 4,250 (150)
557 534 Internet -500
--Subscriptions & Publications 650 -
7,390 7,390 Insurance Premium 7 ,390 739
-986 Insurance Deductible 1,000 -
33 ,248 60,001 Consulting & Professional Fees 419 ,315 21,131
15 -Meals, Promotions & General 100 -
2,487 2 ,146 Memberships 4,300 245
6,478 6,848 Repairs & Maintenance Materials 10,000 10,000
4,479 5 ,733 Vehicle -Repairs & Maintenance 5,000 -
5 ,349 7 ,956 Gas, Oil, Tire, Etc . 7,810 500
-1,017 Misc. Equip . -Repairs & Maintenance 1,000 -
1,516 914 Stationary & Office Supplies 1,200 -
718 4,744 Supplies & Tools 8,000 -
9,387 11,420 Software & Hardware Mtce. Contracts 12 ,575 (240)
1,364,344 1,610,199 Total Expenditures 2,297,464 178,834
Revenues
(1,801,284) (2,309 ,277) Department User Fees (890,000) (315,000)
(23 ,587) (66,950) Cost Recoveries (96 ,935) (2,605)
(1,824,871) (2,376,227) Total Revenues (986,935) (317,605)
Transfers
(5,969) (3 ,613) Transfer to/(from) DC Oblg RF (218,800) 7,068
(663) 44,157 Transfer to(from) Cntg Sty Res. (58 ,515) (32,948)
--Transfer to(from) Reserve (25,000) 14,749
(6,632) 40,544 Total Transfers (302,315) (11,131)
(467,159) (725,484) Net Expenditures (Revenues) 1,008,214 (149,902)
371
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
1,530,082 8 .28%
5 ,900 103.45%
411 ,331 6 .55%
1,500 -%
7 ,100 22.41%
750 (42 .31%)
4,320 -%
4 ,100 (3 .53%)
500 -%
650 -%
8,129 10 .00%
1,000 -%
440,446 5.04%
100 -%
4,545 5.70%
20,000 100.00%
5 ,000 -%
8,310 6.40%
1,000 -%
1,200 -%
8,000 -%
12 ,335 (1.91%)
2,476,298 7.78%
(1,205 ,000) 35 .39%
(99,540) 2.69%
(1,304,540) 32.18%
(211 ,732) (3.23%)
(91,463) 56.31%
(10 ,251) (59 .00 %)
(313,446) 3.68%
858 ,312 (14.87%)
City of Pickering
2023
Approved Current Budget Summary
10510 Water Resources & Development Services
-2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Cherrywood Development
--Salaries & Wages -92,600
--Overtime -500
--Employee Benefits -27,780
--Travel -500
--Cellular Phones -3,300
--Building -Repairs & Maintenance -3,700
--Gas, Oil, Tire, Etc. -500
--Building Rentals -19,400
--Stationary & Office Supplies -500
--Supplies & Tools -500
--Software & Hardware Mice. Contracts -3,000
--Misc. Equipment -30,000
--Department User Fees -(5,500)
--Licences & Permits -(7 ,500)
--Transfer to(from) Reserve -(169,280)
--Net Expenditures (Revenues) --
(467,159) (725,484) Total Net Expenditures (Revenues) 1,008,214 (149,902)
372
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
92,600 -%
500 -%
27,780 -%
500 - %
3 ,300 - %
3,700 -%
500 -%
19,400 - %
500 -%
500 - %
3,000 -%
30,000 -%
(5,500) - %
(7,500) -%
(169,280) - %
-- %
858,312 (14.87%)
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Technician, Development Approvals contract position (funded by Third Party)
One new full-time Coordinator, Development Approvals position, July 1, 2023 start
date
One new full-time Engineer, Water Resources position, July 1, 2023 start date
Total 501000.0000 Salaries & Wages
501000.4008 Salaries & Wages -Cherrywood-10510
One new full-time Project Manager, Development Services position -September 1 start
date
One new full-time Water Resources Engineer position -September 1 start date
Two new full-time Coordinators, Development Approvals position -December 1 start
date
One new full-time Technician, Development Approvals position -December 1 start
date
One new full-time Inspector, Development Services position -December 1 start date
Total 501000.4008 Salaries & Wages -Cherrywood-10510
501010.0000 Overtime
Development Review
Various Inspections
Water Resources
Total 501010.0000 Overtime
501010.4008 Overtime -Cherrywood-10510
Overtime required to meet workload demands -Engineering staff
Total 501010.4008 Overtime -Cherrywood-10510
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to Technician, Development Approvals contract position (funded by
Third Party)
Benefits related to one new full-time Coordinator, Development Approvals position,
July 1, 2023 start date
Benefits related to one new full-time Engineer, Water Resources position, July 1, 2023
start date
Total 501020.0000 Employee Benefits
501020.4008 Employee Benefits -Cherrywood-10510
373
Approved
2023
Budget
1,369,582
70,500
41,700
48,300
1,530,082
33,000
32,200
13,900
5,800
7,700
92,600
2,200
2,200
1,500
5,900
500
500
365,311
19,040
12,500
14,480
411,331
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services Run Date: Sep 13, 2023
Benefits related to one new full-time Project Manager, Development Services position -
September 1 start date
Benefits related to one new full-time Water Resources Engineer position -September
1 start date
Benefits related to two new full-time Coordinators, Development Approvals position-
December 1 start date
Benefits related to one new full-time Technician, Development Approvals position -
December 1 start date
Benefits related to one new full-time Inspector, Development Services position -
December 1 start date
Total 501020.4008 Employee Benefits -Cherrywood-10510
501040.0000 Uniforms
As per the collective agreement -Personal Protective Equipment
Total 501040.0000 Uniforms
501110.0000 Seminars & Education
General Education Assistance and Various Seminars and Workshops
First Aid/CPR-C Recertification - ( 12 staff)
Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and
exam fee for 3 staff.
TRCA Source to Stream Annual Conference (11 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Mileage and Parking
Total 501130.0000 Travel
501130.4008 Travel -Cherrywood-1051 0
Travel -Engineering staff
Total 501130.4008 Travel -Cherrywood-1051 0
502020.0000 Cellular Phones
Annual Smartphone Charges (8) -Division Head, Water Resources & Dev Ser. and 7
staff
New Smartphones (2 staff) ( Water Resources Engineer and Technician, Development
Approvals positions)
Annual Smartphone Charges (2 staff) (Water Resources Engineer and Technician,
Development Approvals positions)
Total 502020.0000 Cellular Phones
502020.4008 Cellular Phones -Cherrywood-10510
Smartphone equipment and monthly charges for new staff
Total 502020.4008 Cellular Phones -Cherrywood-10510
374
Approved
2023
Budget
9,900
9,660
4,170
1,740
2,310
27,780
1,500
1,500
1,000
600
2,200
3,300
7,100
750
750
500
500
3,000
600
720
4,320
3,300
3,300
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502120.0000 Subscriptions&Publcs
Development Services -Construction Cost Index
Total 502120.0000 Subscriptions&Publcs
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Foundation Drainage Discharge Policy
Excess Soils Management-Consulting Services for Fill and Topsoil Disturbance
By-law Update
Total 502230.0000 Consult&Prof Fees
502230.4631 Consult&Prof Fees -Fund-ContStudies-WATR
Pickering City Centre Stormwater Management Strategy Update (PO# 190121 -90%
DC funded and 10% funded from Continuing Studies Reserve)
Claremont Drainage Plan -PO# 450000001&4500000778 (60% funded from
Continuing Studies Reserve, 40% funded from the Tax Rate Stabilization Reserve)
Pine Creek Erosion Assessment Municipal Class EA Study(PO# 4500000591) (13%
DC funded and 87% funded from the Continuing Studies Reserve)
Total 502230.4631 Consult&Prof Fees -Fund-ContStudies-WATR
502230.4632 Consult&Prof Fees -Fund-Dvlp/Ownrs-WATR
Technical Peer Reviews for Development Applications (partially funded from
developers/land owners)
Total 502230.4632 Consult&Prof Fees -Fund-Dvlp/Ownrs-WATR
502240.0000 Meals/Prom/General
Miscellaneous Meetings/Functions/Promotional Events
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Assn. of Certified Engineering Technicians & Technologists -(7 staff)
375
Run Date: Sep 13, 2023
Approved
2023
Budget
4,100
4,100
500
500
650
650
8,129
8,129
1,000
1,000
50,000
50,000
100,000
226,384
25,627
61,435
313,446
27,000
27,000
100
100
1,645
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services Run Date: Sep 13, 2023
Certified Inspector of Sediment & Erosion Control -(5 staff)
Association of Professional Engineers of Ontario, PEO (6 staff) -Div. Head, Water Res.
& Dev. Ser., Senior Water Resources Eng., Water Resources Eng., Coord. Dev.
Approvals (3)
International Erosion Control Association -Sr. Coord. Dev. Serv.
Municipal Engineers Association -Div. Head, Water Res. & Dev. Serv.
Total 502250.0000 Memberships
502315.0000 Rpr&Mntc Materials
Curb Cuts, Newspaper Pads and Sidewalk Repairs (includes 2022 program)
Total 502315.0000 Rpr&Mntc Materials
502340.4008 Building Rpr & Mntc -Cherrywood-10510
Operating costs at satellite office leased space
Total 502340.4008 Building Rpr & Mntc -Cherrywood-10510
502370.0000 Vehicle Rpr & Mntc
Repairs to Division utility vehicles
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel -Unleaded 4,935 litres@ $1 .40/litre
Oil changes tires, and vehicle washes
Total 502375.0000 Gas, Oil, Tires, Etc
502375.4008 Gas, Oil, Tires, Etc -Cherrywood-10510
Vehicle operating costs -engineering staff vehicle
Total 502375.4008 Gas, Oil, Tires, Etc -Cherrywood-10510
502380.0000 Misc Equip Rpr&Mntc
Repairs and annual maintenance to confined space & survey equipment.
Total 502380.0000 Misc Equip Rpr&Mntc
502400.4008 Building Rentals -Cherrywood-1051 O
Satellite office lease costs beginning Nov 1, 2023
Total 502400.4008 Building Rentals -Cherrywood-10510
502500.0000 Stationery&OfficeSup
Office supplies
Total 502500.0000 Stationery&OfficeSup
502500.4008 Stationery&OfficeSup -Cherrywood-10510
Stationary and office supplies -Engineering staff
Total 502500.4008 Stationery&OfficeSup -Cherrywood-10510
502540.0000 Supplies & Tools
Confined space entry equipment & various sundry items
Total 502540.0000 Supplies & Tools
502540.4008 Supplies & Tools -Cherrywood-10510
376
Approved
2023
Budget
550
1,930
260
160
4,545
20,000
20,000
3,700
3,700
5,000
5,000
6,910
1,400
8,310
500
500
1,000
1,000
19,400
19,400
1,200
1,200
500
500
8,000
8,000
City of Pickering
2023
Approved Background Information
1051 O Water Resources & Development Services
Supplies & tools-Engineering staff
Total 502540.4008 Supplies & Tools -Cherrywood-10510
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -PCSWMM Professional 2D License Annual Upgrade (x2)
Maintenance -Visual Otthymo License Annual Upgrade (x2)
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502700.4008 Sfwr/Hdwr Mntc Contr -Cherrywood-10510
Software licensing -Engineering
Total 502700.4008 Sfwr/Hdwr Mntc Contr -Cherrywood-10510
502750.4008 Misc. Equipment-Cherrywood-10510
Computers and related equipment for new staff
Total 502750.4008 Misc. Equipment-Cherrywood-10510
Total Expenses
Revenues
403000.4008 Department User Fees -Cherrywood-10510
Engineering fees -Fill permits
Total 403000.4008 Department User Fees -Cherrywood-10510
403000.9540 Department User Fees -Engineering Design Review Fees
Engineering Design Review fees
Total 403000.9540 Department User Fees -Engineering Design Review Fees
403000.9541 Department User Fees -Dev Inspection Fees -Subdivisions
Development Inspection fees for subdivisions
Total 403000.9541 Department User Fees -Dev Inspection Fees -Subdivisions
403000.9542 Department User Fees -Dev Inspection Fees -Site Plan
Development Inspection fees for site plans
Total 403000.9542 Department User Fees -Dev Inspection Fees -Site Plan
403000.9543 Department User Fees -Development Inspect Fees-Direct/Monthly
Run Date: Sep 13, 2023
Approved
2023
Budget
500
500
5,000
5,500
1,835
12,335
3,000
3,000
30,000
30,000
2,658,578
(5,500)
(5,500)
(250,000)
(250,000)
(600,000)
(600,000)
(200,000)
(200,000)
Development Inspection fees for monthly and direct billed accounts (5,000)
Total 403000.9543 Department User Fees -Development Inspect Fees-Direct/Montt (5,000) --~--~
403000.9544 Department User Fees -Topsoil/Fill Permits
Topsoil/Fill Permits
Total 403000.9544 Department User Fees -Topsoil/Fill Permits
403000.9545 Department User Fees -Other Revenue -Engineering Services
City's component of fees associated with Ministry of Environment & Climate Change
Environmental Compliance Approval for storm sewer installation related to
development, and residential lot grading fees
Total 403000.9545 Department User Fees -Other Revenue -Engineering Services
377
(30,000)
(30,000)
(40,000)
(40,000)
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services Run Date: Sep 13, 2023
403000.9546 Department User Fees -Pool Enclosure Permits
Pool Enclosure Permits
Total 403000.9546 Department User Fees -Pool Enclosure Permits
403000.9547 Department User Fees -Municipal Consent Fees
Revenue from Telecommunication and Utility Companies for Municipal Consent &
Occupancy of Right of Ways
Total 403000.9547 Department User Fees -Municipal Consent Fees
403000.9548 Department User Fees -Public Works Services Revenue
Curb Cuts / Newspaper Pads/ Sidewalk Repairs
Total 403000.9548 Department User Fees -Public Works Services Revenue
404000.4008 Licences and Permits -Cherrywood-10510
Functional Stormwater Servicing Report charges -Engineering
Total 40400.0.4008 Licences and Permits -Cherrywood-10510
406540.0000 Cost Recoveries
Partial funding from Developers for Technical Peer Reviews for Development
Applications
Funding from Third Party for Technician, Development Approvals position (salary and
benefits)
Total 406540.0000 Cost Recoveries
Total Revenues
Transfers
408007.0000 Trf fr RateStblz Res
Tax Rate Stabilization Res. funding (40%) for Claremont Drainage Plan
Total 408007.0000 Trf fr RateStblz Res
408009.0000 Trf fr Cntg Stdy Res
Continuing Studies Res. funding (60%) for Claremont Drainage Plan
Continuing Studies Res. funding (10%) for Pickering City Centre SWM Strategy
Continuing Studies Res. funding (87%) for Pine Creek EA
Total 408009.0000 Trf fr Cntg Stdy Res
408040.4008 Trf fr Cherrywood Res -Cherrywood-1051 O
Funding for Cherrywood development operating expenses
Total 408040.4008 Trf fr Cherrywood Res -Cherrywood-10510
408600.0000 Trf fr DC Oblg RF
DC funding (90%) for Pickering City Centre Stormwater Management Strategy Update
DC funding (13%) Pine Creek Erosion Assessment Municipal Class EA Study
Total 408600.0000 Trf fr DC Oblg RF
Total Transfers
378
Approved
2023
Budget
(10,000)
(10,000)
(50,000)
(50,000)
(20,000)
(20,000)
(7,500)
(7,500)
(10,000)
(89,540)
(99,540)
(1,317,540)
(10,251)
(10,251)
(15,376)
(22,638)
(53,449)
(91,463)
(169,280)
(169,280)
(203,746)
(7,986)
(211,732)
(482,726)
City of Pickering
2023
Approved Background Information
10510 Water Resources & Development Services
Net Expenses (Revenues)
379
Run Date: Sep 13, 2023
Approved
2023
Budget
858,312
10515 Sidewalks
2021 2022
Actuals Actuals
151,186 150,640
18,862 26,092
894 -
31 ,268 11,860
160,078 5,151
362,288 193,743
(47,595) (105,432)
(47,595) (105,432)
(157 ,788) -
(157,788) -
156,905 88,311
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Insurance Premium 150 ,640 15,064
Insurance Deductible 4,950 25,000
Winter Control Maintenance --
Repairs & Maintenance Materials 20,000 -
Other Fixed Assets 220,000 250,000
Total Expenditures 395,590 290,064
Revenues
Other User Fees --
Total Revenues --
Transfers
Transfer to (from) Oblig RF (200,000) (250 ,000)
Total Transfers (200,000) (250,000)
Net Expenditures (Revenues) 195,590 40,064
380
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
165,704 10.00%
29,950 505 .05%
--%
20,000 -%
470,000 113.64%
685,654 73.32%
--%
--%
(450 ,000) 125.00%
(450,000) 125.00%
235,654 20.48%
City of Pickering
2023
Approved Background Information
10515 Sidewalks
Expenditures
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502315.0000 Rpr&Mntc Materials
Sidewalk repair materials (forms, expansion joint, concrete)
Total 502315.0000 Rpr&Mntc Materials
502760.0000 Other Fixed Assets
Sidewalk Installation -miscellaneous locations (TBD)
2022 Sidewalk Rehabilitation program (funded 100% from FGT)
2023 Sidewalk Rehabilitation program (funded 100% from FGT)
Total 502760.0000 Other Fixed Assets
Total Expenses
Total Revenues
Transfers
408502.0000 Trf fr FGT Oblg RF
Federal Gas Tax Funding for 2022 sidewalk rehabilitation program.
Federal Gas Tax Funding for 2023 sidewalk rehabilitation program.
Total 408502.0000 Trf fr FGT Oblg RF
Total Transfers
Net Expenses (Revenues)
381
Run Date: Sep 13, 2023
Approved
2023
Budget
165,704
165,704
29,950
29,950
20,000
20,000
20,000
200,000
250,000
470,000
685,654
(200,000)
(250,000)
(450,000)
(450,000)
235,654
10520 Streetlights
2021 2022
Actuals Actuals
6,680 6,680
6,210 3,246
9 ,263 11,428
324,210 282,206
456,770 453,529
--
803,133 757,089
(9 ,835) (3,090)
--
(9,835) (3,090)
(4,429) 1,272
(4,429) 1,272
788,869 755,271
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Insurance Premium 6 ,680 668
Consulting & Professional Fees 53,100 (28,728)
Outside Agency Services 12,000 6,000
Misc. Equip. -Repairs & Maintenance 470 ,000 (10,000)
Utilities -Hydro 500,000 (25 ,000)
Othe r Fixed Assets 40 ,000 -
Total Expenditures 1,081,780 (57,060)
Revenues
Other User Fees --
Misc. Revenue -(500)
Total Revenues -(500)
Transfers
Transfer to(from) Cntg Sty Res . (3,100) (1 ,272)
Total Transfers (3,100) (1,272)
Net Expenditures (Revenues) 1,078,680 (58,832)
382
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
7,348 10.00%
24,372 (54 .10%)
1a;ooo 50.00%
460,000 (2.13%)
475 ,000 (5.00%)
40,000 -%
1,024,720 (5.27%)
-- %
(500) -%
(500) - %
(4,372) 41 .03%
(4,372) 41.03%
1,019,848 (5.45%)
City of Pickering
2023
Approved Background Information
10520 Streetlights Run Date: Sep 13, 2023
Expenditures
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
General consulting for streetlighting needs
Rodd Avenue Streetlighting Improvements -PO# 700700/450000046 (funded from
Continuing Studies Reserve)
Lane Street pole certification -PO# 4500000156 (funded from Continuing Studies
Reserve)
Lane Street Streetlight Design
Total 502230.0000 Consult&Prof Fees
502260.0000 Outside Agency Srvc
Ontario One call fees (legislated requirement)
Total 502260.0000 Outside Agency Srvc
502380.0000 Misc Equip Rpr&Mntc
Monthly repairs on existing streetlights by contractor, including labour, vehicle, material
costs for replacements and underground cable repairs, and street light locate
requests.
Cracked concrete pole replacement program
Total 502380.0000 Misc Equip Rpr&Mntc
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502760.0000 Other Fixed Assets
Streetlight installations -miscellaneous locations (TBD)
Total 502760.0000 Other Fixed Assets
Total Expenses
Revenues
406602.0000 Misc. Revenue
Misc. Revenue
Total 406602.0000 Misc. Revenue
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Continuing Studies Reserve funding for Rodd Avenue Streetlighting Improvements
383
Approved
2023
Budget
7,348
7,348
10,000
3,100
1,272
10,000
24,372
18,000
18,000
395,000
65,000
460,000
475,000
475,000
40,000
40,000
1,024,720
(500)
(500)
(500)
(3,100)
10520 Streetlights
City of Pickering
2023
Approved Background Information
Continuing Studies Reserve funding for Lane Street pole certification
Total 408009.0000 Trf fr Cntg Stdy Res
Total Transfers
Net Expenses (Revenues)
384
Run Date: Sep 13, 2023
Approved
2023
Budget
(1,272)
(4,372)
(4,372)
1,019,848
Finance Department
2021 2022
Actuals Actuals
2,458,798 2,744,503
41,048 22,395
656,956 708,620
356 6,767
6,479 12,287
-596
-112
1,049 1,793
7,617 8,756
1,192 1,144
153,463 179,651
2,394 2,623
25,065 27 ,881
16,200 16,200
207,674 267,395
2,287 2,118
14,218 17,063
8,888 8,520
1,715 1,275
7,404 13,179
--
4,376 7,519
483,006 522,278
--
-669
537 (13)
93,656 119,165
(1,043) 2,863
4,193,335 4,695,359
(338,066) (314,174)
(134,271) (155,213)
(2,701,669) (3,311,796)
(293,505) (2,097,817)
(800) -
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Salaries & Wages 3,030,830 338,413
Overtime 30,750 -
Employee Benefits 855,393 58,386
Conferences 8,750 1,900
Seminars & Education 31,250 (300)
Travel 1,900 -
Postage --
Cellular Phones 2,100 300
Telephone & Data 9,105 2,695
Internet 1,135 -
Data Processing Services 172,000 13,000
Subscriptions & Publications 4,000 -
Brochures/Newsletters Printing 22,000 6 ,000
Insurance Premium 16,200 1,620
Consulting & Professional Fees 407,000 65,280
Meals, Promotions & General 2,000 -
Memberships 18,780 300
Outside Agency Services 11,600 -
Misc. Equip. -Repairs & Maintenance 2,300 -
Stationary & Office Supplies 10,200 -
Forms 1,500 -
Programs & Event Supplies 15,000 -
Software & Hardware Mice. Contracts 564,930 (19,265)
System & Software Upgrade 8,600 -
Hardware Replacements --
Miscellaneous Expenses --
Financial Services Charges 75,000 -
Exchange Rate -Gain or Loss --
Total Expenditures 5,302,323 468,329
Revenues
Department User Fees (281,000) -
Other User Fees (70,000) -
Pen. & Interest -Prop. Taxes (2,690,000) (200,000)
Investment Income (525,000) (500,000)
Misc. Revenue --
391
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
3,369 ,243 11 .17%
30,750 -%
913,779 6 .83%
10,650 21.71%
30,950 (0 .96%)
1,900 -%
--%
2,400 14.29%
11,800 29.60%
1,135 -%
185,000 7.56%
4,000 -%
28,000 27.27%
17,820 10.00%
472,280 16.04%
2,000 -%
19,080 1.60%
11 ,600 -%
2,300 -%
10,200 -%
1,500 -%
15,000 -%
545,665 (3.41 %)
8,600 -%
--%
--%
75 ,000 -%
--%
5,770,652 8.83%
(281,000) -%
(70,000) -%
(2,890,000) 7.43%
(1,025,000) 95.24%
--%
Finance Department
2021 2022
Actuals Actuals
(3 ,468,311) (5,879,000)
(25,710) (64,171)
--
-(90 ,128)
(59 ,621) (10,949)
(85,331) (165,248)
639,693 (1,348,889)
--
--
--
--
--
--
639,693 (1 ,348,889)
City of Pickering
2023
Approved Current Budget Summary
2022 ----=-··
Account Description Approved Increase I
Budget Decrease
Total Revenues (3,566,000) (700,000)
Transfers
Transfer to/(from) DC Oblg RF (90,760) 90,760
Transfer to(from) Cntg Sty Res . -(14,100)
Transfer to(from) Reserve (250 ,940) 189,440
Transfer to (from) Oblig RF (100,100) (56 ,100)
Total Transfers (441,800) 210,000
Net Expenditures (Revenues) 1,294,523 (21,671)
Cherrywood Development
Salaries & Wages -2,190
Employee Benefits -660
Consulting & Professional Fees -50,000
Other Contributions -(50,000)
Transfer to(from) Reserve -(2 ,850)
Net Expenditures (Revenues) --
Total Net Expenditures (Revenues) 1,294,523 (21,671)
392
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
(4,266,000) 19.63%
-(100 .00%)
(14 ,100) -%
(61 ,500) (75.49%)
(156 ,200) 56 .04%
(231,800) (47.53%)
1,272,852 (1.67%'
2,190 -%
660 -%
50,000 -%
(50,000) -%
(2,850) -%
--%
1,272,852 (1.67%)
10600 Finance
2021 2022
Actuals Actuals
2,129,561 2,464,248
34,067 19,229
572,282 632,471
356 5,851
6,463 10,957
-596
-112
710 1,529
6 ,548 7,587
1,033 991
153,463 179,651
2,394 2,623
25,065 27,881
14,280 14,280
207,674 267,395
2,287 2,118
13,271 16,312
7,296 6,928
1,715 1,275
7,389 9,696
--
4,376 7,519
482,872 520,762
--
-669
537 (13)
93,656 119,165
(1 ,043) 2,863
3,766,252 4,322 ,695
(338,066) (314,174)
(134 ,271) (155,213)
(2 ,701,669) (3 ,311,796)
(293,505) (2,097,817)
(800) -
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Salaries & Wages 2,673,749 187,025
Overtime 25,750 -
Employee Benefits 759,222 24,820
Conferences 6,350 1,900
Seminars & Education 22,550 (300)
Travel 1,000 -
Postage --
Cellular Phones 2,100 -
Telephone & Data 7,890 2,210
Internet 985 -
Data Processing Services 172,000 13,000
Subscriptions & Publications 4,000 -
Brochures/Newsletters Printing 22,000 6,000
Insurance Premium 14,280 1,428
Consulting & Professional Fees 407,000 22,280
Meals, Promotions & General 1,600 -
Memberships 17,295 -
Outside Agency Services 10,000 -
Misc. Equip. -Repairs & Maintenance 2,300 -
Stationary & Office Supplies 9 ,200 -
Forms 1,500 -
Programs & Event Supplies 15,000 -
Software & Hardware Mtce. Contracts 564 ,370 (19,315)
System & Software Upgrade 8,600 -
Hardware Replacements --
Miscellaneous Expenses --
Financial Services Charges 75,000 -
Exchange Rate -Gain or Loss --
Total Expenditures 4,823,741 239,048
Revenues
Department User Fees (281,000) -
other User Fees (70,000) -
Pen . & Interest -Prop. Taxes (2,690,000) (200,000)
Investment Income (525,000) (500,000)
Misc. Revenue --
394
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
2,860,774 6.99%
25,750 -%
784,042 3.27%
8,250 29.92%
22,250 (1 .33%)
1,000 -%
--%
2,100 -%
10,100 28.01%
985 -%
185,000 7 .56%
4,000 -%
28,000 27.27%
15,708 10.00%
429,280 5.47%
1,600 -%
17,295 -%
10,000 -%
2,300 -%
9,200 -%
1,500 -%
15,000 -%
545,055 (3.42%)
8,600 -%
--%
--%
75,000 -%
--%
5,062,789 4.96%
(281,000) -%
(70,000) -%
(2,890,000) 7.43%
(1,025,000) 95 .24%
--%
10600 Finance
2021 2022
Actuals Actuals
(3,468,311) (5,879,000)
(25,710) (64 ,171)
--
-(90,128)
(59,621) (10,949)
(85,331) (165,248)
212,610 (1,721,553)
--
--
--
--
--
--
212,610 (1,721,553)
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase I
Budget Decrease
Total Revenues (3,566,000) (700,000)
Transfers
Transfer to/(from) DC Oblg RF (90,760) 90,760
Transfer to(from) Cntg Sty Res. -(14,100)
Transfer to(from) Reserve (250,940) 189,440
Transfer to (from) Oblig RF (100,100) (56 ,100)
Total Transfers (441,800) 210,000
Net Expenditures (Revenues) 815,941 (250,952)
Cherrywood Development
Salaries & Wages -2,190
Employee Benefits -660
Consulting & Professional Fees -50,000
Other Contributions -(50,000)
Transfer to(from) Reserve -(2,850)
Net Expenditures (Revenues) --
Total Net Expenditures (Revenues) 815,941 (250,952)
395
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
(4,266,000) 19.63%
-(100 .00%)
(14,100) -%
(61,500) (75.49%)
(156,200) 56.04%
(231,800) (47.53%)
564,989 (30.76%)
2,190 -%
660 -%
50 ,000 -%
(50,000) -%
(2,850) -%
--%
564,989 (30.76%)
City of Pickering
2023
Approved Background Information
, 10600 Finance Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One full-time SAP Clerk position transferred to 10200
One new full-time Accounts Payable Clerk position -starting May 1, 2023
One new full-time Senior Financial Analyst position -starting May 1, 2023
One new full-time Systems Analyst -SAP position -starting December 1, 2023
Total 501000.0000 Salaries & Wages
501000.4009 Salaries & Wages -Cherrywood-10600
One new full-time Senior Financial Analyst position -December 1 start date
Total 501000.4009 Salaries & Wages -Cherrywood-10600
501010.0000 Overtime
Year End Processing
Payroll
Budgets
Tax Due Dates
Ongoing SAP Financial System Support
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one full-time SAP Clerk position transferred to 10200
Benefits related to one new full-time Accounts Payable Clerk position beginning May 1,
2023
Benefits related to one new full-time Senior Financial Analyst position -starting May 1,
2023
Benefits related to one new full-time Systems Analyst -SAP position -starting
December 1, 2023
Total 501020.0000 Employee Benefits
501020.4009 Employee Benefits -Cherrywood-10600
Benefits related to one new full-time Senior Financial Analyst position-December 1
start date
Total 501020.4009 Employee Benefits -Cherrywood-10600
501100.0000 Conferences
Municipal Finance Officers' Association -Treasurer
Property Tax Conference (Spring & Fall) -Asse$sors & Compliance (Supervisor & Tax
Analyst)
396
Approved
2023
Budget
2,803,269
(64,175)
42,780
70,100
8,800
2,860,774
2,190
2,190
4,000
2,750
4,750
4,250
10,000
25,750
765,937
(20,535)
14,980
21,020
2,640
784,042
660
660
1,500
1,250
City of Pickering
2023
Approved Background Information
10600 Finance Run Date: Sep 13, 2023
CityWide User Group Conference -Registration and accommodation for 3 nights
(Division Head, Finance, Senior Financial Analyst, Senior Financial Analyst, Capital &
Debt Management and Senior Budget & Financial Analyst)
Society of Public Insurance Administrators of Ontario (SPIAO) Spring Conference
(Treasurer and Manager Budgets & Internal Audit)
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Professional Development Course Requirements for Finance, Budget & Accounting
staff (8)
Insurance and risk mgmt. courses -Division Head, Finance and Director, Finance &
Treasurer
Property Tax Courses -Tax staff
Public Sector Virtual Conference, Mgr. Accounting Services
Public Sector Certificate Program Level II-Capstone -Senior Financial Analyst (1)
Financial System (SAP) Finance staff training
Payroll PD Courses (2 staff)
Total 501110.0000 Seminars & Education
501130.0000 Travel
Staff: Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone Charges -Director, Finance & Treasurer, Division Head, Finance
and ERP Project Manager
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502070.0000 Data Processing Srvc
Processing of City's payroll
Total 502070.0000 Data Processing Srvc
502120.0000 Subscriptions&Publcs
Reference materials, journals and reports
Total 502120.0000 Subscriptions&Publcs
502130.0000 Brchrs/NewsLtr-Print
Printing costs for tax bills
397
Approved
2023
Budget
5,000
500
8,250
3,500
1,500
1,500
1,200
1,600
12,000
950
22,250
1,000
1,000
2,100
2,100
10,100
10,100
985
985
185,000
185,000
4,000
4,000
28,000
City of Pickering
2023
Approved Background Information
10600 Finance Run Date: Sep 13, 2023
Total 502130.0000 Brchrs/Newsltr-Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property (policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Audit & Professional Services (City, Public Sector Accounting Board)
Property tax legislation changes, capping, preparation & review of tax rates and
various property tax issues and assessment appeals
Consulting services to support TXM system
Review and revise Investment Policy
Municipal BMA Study
FMW (Budget software) Refresh (PO# 4500000611 -funded from the Continuing
Studies Reserve)
Cyber Insurance Study with Durham Region and Area Municipalities
Asset Management Planning (AMP). This project will consist of completing the Data
Governance Policy and Procedures. PO#4500000757 -funded from FGT
Asset Management Planning (AMP). Development and delivery of an Asset
Management Strategy which includes a detailed roadmap, business process mapping,
training, etc. This is required to ensure the City's AMP information is kept up to date,
as well as meet future AMP requirements such as Proposed Levels of Service.
PO#4500000742 -funded from FGT
Continuing Asset Management Training and Support to advance the action plan
deliverables (estimated 80 hours) -funded from FGT
Proposed Level of Service Frameworks with Optimization Scenarios and Citizen
Engagement sessions (Phase 1) -funded from FGT
Training related to Asset Management Plan (AMP) to meet Ontario Regulation 588/17
requirements. PO#4500000065 -funded from FGT
Financial Impact Study on impacts of North East Pickering development. (Council
Resolution #37/23)
Financial Impact Study on impacts of City Centre project, Bill 23, Seaton and
Cherrywood developments. (Council Resolution #37/23)
Total 502230.0000 Consult&Prof Fees
502230.4009 Consult&Prof Fees -Cherrywood-10600
Financial impact study/ new Development Charge Background Study
Total 502230.4009 Consult&Prof Fees -Cherrywood-10600
502240.0000 Meals/Prom/General
Receptions & Promotions
398
Approved
2023
Budget
28,000
15,708
15,708
100,000
12,500
10,000
11,000
5,500
14,100
4,000
13,500
63,000
16,300
50,500
4,300
50,000
74,580
429,280
50,000
50,000
1,600
City of Pickering
2023
Approved Background Information
10600 Finance Run Date: Sep 13, 2023
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Chartered Professional Accountants of Ont. -Corporate ( 1 O staff)
Americas SAP User Group Dept., Membership
Assoc. of Mun. Managers, Clerks & Treasurers -Acct. Mgr., Senior Fin. Analyst, &
Taxation Supervisor
Municipal Financial Officers Assoc. -Corporate (8 staff)
Ont. Mun. Tax & Rev. Assoc. -Tax Supervisor & Tax Analyst
Canadian Payroll Assoc. -Payroll Supervisor, Payroll Admin., Mgr., Accounting
Services and Senior Financial Analyst
Insurance and Risk Management Associations -Division Head, Finance and Director,
Finance & Treasurer
Ont. Public Buyers Assoc. (OPBA) -(1 staff)
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation
Complex). Budget savings realized by moving to a non-cash environment has resulted
in a decrease in armoured car pickups
Total 502260.0000 Outside Agency Srvc
502380.0000 Misc Equip Rpr&Mntc
Service contract for cheque signer and perforator
Service contract for cash handling machines
Total 502380.0000 Misc Equip Rpr&Mntc
502500.0000 Stationery&OfficeSup
General office supplies
Budget document supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Cash Receipt Forms
Total 502510.0000 Forms
502520.9740 Program&Event Supps -Garbage Tags
Garbage Bag Purchases (approx. 6,000 tags purchased each year at $2.50 a tag -
expense is offset by revenue from the program)
Total 502520.9740 Program&Event Supps -Garbage Tags
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -FMW Web Budget Software & Salary Planning Module
Contract -Reamined -Assessment Data Conversion
Contract-MPAC -Property Information
399
Approved
2023
Budget
1,600
10,250
2,500
1,000
1,650
500
875
300
220
17,295
10,000
10,000
800
1,500
2,300
8,200
1,000
9,200
1,500
1,500
15,000
15,000
15,700
800
350
City of Pickering
2023
Approved Background Information
10600 Finance
Maintenance -TXM system maintenance fees for tax system
Maintenance -CityWide Asset Manager
Maintenance -CityWide GIS
Maintenance -CityWide Decision Support
Maintenance -CityWide CPA (PO #160247)
Maintenance -HRIS
Maintenance -CORE (Point of Sale)
SAP Financials Hosting and Template Maintenance Fees
SAP Annual Software Licences Fees (funded from Financial Systems Reserve)
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502720.0000 System&Sftwr Upgrade
CityWide Decision Support Module (PO# 4500000814) -Funded from FGT
Total 502720.0000 System&Sftwr Upgrade
503080.0000 Financial Srvc Chrgs
Property Tax Processing (Royal Bank)
Debit & credit card charges (All banks)
Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and direct
deposit to City vendor's bank accounts.
U.S. Acct. Fees & Other
Parking tickets electronic payment
Total 503080.0000 Financial Srvc Chrgs
Total Expenses
Revenues
403000.951 O Department User Fees -Regular Tax Certificates
Tax Certificates
Total 403000.9510 Department User Fees -Regular Tax Certificates
403000.9511 Department User Fees -Rush Tax Certificates
Rush Tax certificates (24 hr. turnaround)
Total 403000.9511 Department User Fees -Rush Tax Certificates
403000.9512 Department User Fees -Duplicate Tax Receipts/Bills/Statements
Run Date: Sep 13, 2023
Approved
2023
Budget
67,500
8,965
1,905
5,100
1,300
3,435
134,500
244,000
61,500
545,055
8,600
8,600
13,100
32,100
17,200
100
12,500
75,000
5,115,639
(22,000)
(22,000)
(30,000)
(30,000)
Duplicate tax receipts/reprint of tax bills/statement of accounts (6,000)
Total 403000.9512 Department User Fees -Duplicate Tax Receipts/Bills/Statements (6,000) --~-~
403000.9513 Department User Fees -Returned Payment Fee (NSF/Dishonoured)
Electronic payment correction (9,000)
Total 403000.9513 Department User Fees -Returned Payment Fee (NSF/Dishonom (9,000) --~-----'--
403000.9514 Department User Fees -Change in Ownership Fee
Ownership change fee (59,000)
Total 403000.9514 Department User Fees -Change in Ownership Fee (59,000)
400
City of Pickering
2023
Approved Background Information
10600 Finance Run Date: Sep 13, 2023
403000.9515 Department User Fees -Mortgage Company Billing Fee
Tax billing for mortgage companies
Total 403000.9515 Department User Fees -Mortgage Company Billing Fee
403000.9516 Department User Fees -Other Revenue -Finance
Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs
for tax collection and tax registration letters, roll# set-up fees, registration of farm debt
notices, etc.)
Total 403000.9516 Department User Fees -Other Revenue -Finance
403000.9517 Department User Fees -Arrears Notice Fee
Property tax arrears reminder notices fees
Total 403000.9517 Department User Fees -Arrears Notice Fee
403120.0000 Other User Fee Revenue
Internal management fee for investment portfolio
Total 403120.0000 Other User Fee Revenue
403120.9740 Other User Fee Revenue
Garbage Bag Tag Sales
Total 403120.9740 Other User Fee Revenue
405500.0000 Pen. & Interest -Taxes
The City charges 15% per annum for unpaid property taxes
Total 405500.0000 Pen. & Interest -Taxes
406000.0000 Investment Income
Investment income is based on prior year estimated actuals
Total 406000.0000 Investment Income
406550.4009 Other Contributions -Cherrywood-10600
Third-party contributions for development related studies
Total 406550.4009 Other Contributions -Cherrywood-10600
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Funding for FMW (Budget Software) Refresh
Total 408009.0000 Trf fr Cntg Stdy Res
408020.0000 Trf fr Fl System Res
Financial Systems Reserve funding for SAP Annual Software Licences Fees
Total 408020.0000 Trf fr Fl System Res
408040.4009 Trf fr Cherrywood Res -Cherrywood-10600
Funding for Cherrywood development operating expenses
Total 408040.4009 Trf fr Cherrywood Res -Cherrywood-10600
408502.0000 Trf fr FGT Oblg RF
401
Approved
2023
Budget
(84,000)
(84,000)
(6,000)
(6,000)
(65,000)
(65,000)
(55,000)
(55,000)
(15,000)
(15,000)
(2,890,000)
(2,890,000)
(1,025,000)
(1,025,000)
(50,000)
(50,000)
(4,316,000)
(14,100)
(14,100)
(61,500)
(61,500)
(2,850)
(2,850)
10600 Finance
City of Pickering
2023
Approved Background Information
Federal Gas Tax Funding for Asset Management Planning (AMP) Data Governance
Policy and Procedures
Federal Gas Tax Funding for training related to Asset Management Plan (AMP) to
meet Ontario Regulation 588/17 requirements
Federal Gas Tax Funding for CityWide Decision Support Module
Federal Gas Tax Funding for AMP training and development of AMP milestones and
roadmap for City departments
Federal Gas Tax Funding for Proposed Level of Service Frameworks
Federal Gas Tax Funding for continuing Asset Management Training and Support
Total 408502.0000 Trf fr FGT Oblg RF
Total Transfers
Net Expenses (Revenues)
402
Run Date: Sep 13, 2023
Approved
2023
Budget
(13,500)
(4,300)
(8,600)
(63,000)
(50,500)
(16,300)
(156,200)
(234,650)
564,989
City of Pickering
2023
Approved Background Information
10605 Supply & Services Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Senior Procurement Analyst (pre-budget Approval RTC CAO-17-22
Recommendation #20/22) -Feb 1, 2023 start date
One full-time contract Buyer position
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments and support implementation of new
financial system.
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Senior Procurement Analyst (pre-budget approval
RTC CAO-17-22, Recommendation #20/22) -Feb 1, 2023 start date
Benefits related to one contract full-time Buyer position
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Ontario Public Buyers Assoc.
Supply Chain Management Association
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Ontario Public Buyers Association (OPBA) Seminars -Manager, Procurement
Ontario Public Buyers Association (OPBA/SCMA) Seminars -Senior Procurement
Analyst
Ontario Public Buyers Association (OPBA/SCMA) Seminars -Buyers (2)
Ontario Public Buyers Association (OPBA) Seminars -Junior Buyer
New Financial System (SAP) staff training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual Smartphone charges -Manager, Procurement
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
404
Approved
2023
Budget
361,269
76,400
70,800
508,469
5,000
5,000
99,757
22,900
7,080
129,737
1,600
800
2,400
900
900
1,800
900
4,200
8,700
900
900
300
300
1,700
City of Pickering
2023
Approved Background Information
10605 Supply & Services Run Date: Sep 13, 2023
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Consulting Services for Policy Review/Revision and Contracts Development
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Hosting an area Manager's Meeting and an OPBA Purchasing Seminar
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Manager -Ontario Public Buyers Association (OPBA)
Manager -National Institute of Governmental Purchasing, Inc. (NIGP)
Senior Procurement Analyst -Ontario Public Buyers Association (OPBA)/Supply Chain
Buyer -Supply Chain Management Association Ontario (SCMAO)
Buyers (3) -Ontario Public Buyers Association (OPBA)
Buyer -National Institute of Governmental Purchasing, Inc. (NIGP)
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Access Copyright fee -add digital copies
Total 502260.0000 Outside Agency Srvc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Total Transfers
Net Expenses (Revenues)
405
Approved
2023
Budget
1,700
150
150
2,112
2,112
43,000
43,000
400
400
160
260
460
300
475
130
1,785
1,600
1,600
1,000
1,000
610
610
707,863
707,863
City of Pickering
2023
Approved Current Budget Summary
Fire Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
12,623,851 12,944,864 Salaries & Wages 12 ,894 ,979 1,091,460
249,684 252,545 Overtime 250,000 -
3,383,612 3,597,288 Employee Benefits 3,552,522 213,508
171,507 177,243 Uniforms 210,000 10,000
-4 ,055 Conferences 3,500 3,000
107,329 122,317 Seminars & Education 139,000 15,000
455 675 Travel 1,000 -
50 102 Freight, Express & Cartage --
-57 Environmental Charges --
14,729 17,952 Cellular Phones 16,300 -
45,519 62,382 Telephone & Data 61,635 (235)
15,537 1,156 Internet 1,160 -
184 2,481 Cable TV 2 ,205 300
1,007,847 1,059,383 Dispatch Comunications 1,068,967 38,273
1,104 -Advertising 1,000 -
--Subscriptions & Publications 2,000 -
--Photo, Mapping, Print 1,000 -
69,500 95 ,925 Insurance Premium 95,925 (6,027)
--Insurance Deductible 2,000 -
4,889 6,830 Consulting & Professional Fees 15,000 145,000
410 1,927 Meals, Promotions & General 4,250 -
4 ,120 2,417 Memberships 6,450 -
10,150 750 Outside Agency Services 1,000 -
125,333 192,431 Building -Repairs & Maintenance 96,000 50,200
203,623 201,335 Vehicle -Repairs & Maintenance 165,600 -
62,825 135,546 Gas, Oil, Tire, Etc. 129,700 4,000
98,392 53,525 Misc. Equip. -Repairs & Maintenance 80,000 8 ,500
-86 Grounds Upkeep --
4 ,384 6,375 Stationary & Office Supplies 5 ,000 1,000
494 -Forms 1,500 -
6,590 6,847 Programs & Event Supplies 18,000 3,000
93,590 108,569 Supplies & Tools 79,000 16 ,000
--COVID Related Expenses 28,000 (28 ,000)
10,313 12,812 Utilities -Water 13,850 5 ,000
46,979 50 ,727 Utilities -Hydro 62 ,710 5,000
20,475 27,183 Utilities -Natural Gas 27,535 10,000
407
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
13,986,439 8.46%
250,000 - %
3,766,030 6 .01%
220,000 4.76%
6,500 85 .71%
154,000 10.79%
1,000 - %
--%
-- %
16,300 - %
61,400 (0 .38%)
1,160 - %
2,505 13 .61%
1,107,240 3 .58%
1,000 -%
2,000 -%
1,000 - %
89,898 (6.28%)
2,000 - %
160,000 966.67%
4,250 -%
6,450 -%
1,000 - %
146,200 52.29%
165,600 - %
133,700 3.08%
88,500 10.63%
-- %
6,000 20 .00%
1,500 -%
21 ,000 16.67%
95,000 20 .25%
-(100 .00%)
18,850 36 .10%
67,710 7 .97%
37,535 36.32%
City of Pickering
2023
Approved Current Budget Summary
Fire Services Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
168 -Utilities -Oil --
5,003 17,899 Software & Hardware Mtce . Contracts 20,045 (3,250)
-2,834 System & Softwa re Upg rade 8 ,500 -
15,740 7 ,968 Hardware Replacements --
7,789 9,239 Furniture & Fixtures 8,000 15,000
15,140 8 ,885 Misc. Equipment 28 ,500 -
18,427,315 19,192,610 Total Expenditures 19 ,101,833 1,596,729
Revenues
(27,200) -Ontario Grants --
(7,500) -Other Agency Grants --
(129,275) (146,318) Department User Fees (75,000) (25,000)
-(5,432) Other User Fees --
--Sponsorships (500) -
--Marketing Sponsors (500) -
(259 ,215) (250,000) Cost Recoveries (250 ,000) -
(423,190) (401,750) Total Revenues (326 ,000) (25,000)
Transfers
--Transfer to/(from) DC Oblg RF -(112,500)
--Total Transfers -(112,500)
18,004,125 18,790,860 Net Expenditures (Revenues) 18,775,833 1,459,229
Cherrywood Development
--Consulting & Professional Fees -30,000
--Other Contributions -(30,000)
- -
Net Expenditures (Revenues) - -
18,004,125 18,790,860 Total Net Expenditures (Revenues) 18,775,833 1,459,229
408
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
-- %
16,795 (16 .21%)
8 ,500 -%
-- %
23 ,000 187.50%
28 ,500 - %
20,698,562 8.36%
--%
--%
(100,000) 33.33%
--%
(500) - %
(500) - %
(250,000) -%
(351,000) 7.67%
(112,500) - %
(112,500) - %
20,235,062 7.77%
30 ,000 -%
(30 ,000) -%
--%
20,235,062 7.77%
10700 Fire Protection
2021 2022
Actuals Actuals
12,462,382 12,780,544
249,684 252,545
3,364,175 3,564,585
171,507 177,243
-4 ,055
107,329 122,317
455 675
50 102
-57
14,125 17,365
43,888 62,361
15,532 1,156
74 873
1 ,007,847 1,059,383
1 ,104 -
--
--
68,820 95,245
--
4,889 6,830
410 1,866
4,036 2,417
10,150 750
125,333 191,542
203,623 201,335
62,825 135,546
98,392 53,133
-86
3 ,936 6,375
494 -
6,590 6,847
93,590 107,795
--
10,313 12 ,812
46,979 50,727
20,475 27,183
City of Pickering
2023
Approved Current Budget Summary
--2022
Account Description Approved Increase I
Budget Decrease
Expenditures
Salaries & Wages 12,762,004 1,086,727
Overtime 250,000 -
Employee Benefits 3,519 ,553 213,086
Uniforms 210 ,000 10,000
Conferences 3,500 1,500
Seminars & Education 135,500 15,000
Travel 1,000 -
Freight, Express & Cartage --
Environmental Charges --
Cellular Phones 15,500 -
Telephone & Data 59,815 1,085
Internet 1,100 -
Cable TV 885 -
Dispatch Comun ications 1,068,967 38,273
Advertising 1,000 -
Subscriptions & Publications 2,000 -
Photo, Mapping, Print 500 -
Insurance Premium 95,245 (6,095)
Insurance Deductible 2,000 -
Consulting & Professional Fees 15,000 145,000
Meals, Promotions & G.eneral 3,500 -
Memberships 6,050 -
Outside Agency Services 1,000 -
Building -Repairs & Maintenance 96,000 50,200
Vehicle -Repairs & Maintenance 165,600 -
Gas , Oil, Tire, Etc. 129,700 4 ,000
Misc. Equip. -Repairs & Maintenance 79,500 8,500
Grounds Upkeep --
Stationary & Office Supplies 4,000 1,000
Forms 1,500 -
Programs & Event Supplies 18,000 3,000
Supplies & Tools 77,500 16,000
COVID Related Expenses 28,000 (28,000)
Utilities -Water 13,850 5,000
Utilities -Hydro 62,710 5,000
Utilities -Natural Gas 27,535 10,000
410
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
13,848,731 8.52%
250,000 -%
3,732,639 6 .05%
220,000 4 .76%
5 ,000 42.86%
150,500 11 .07%
1,000 -%
--%
--%
15,500 -%
60,900 1.81%
1,100 ~ %
885 -%
1,107,240 3.58%
1,000 -%
2,000 -%
500 -%
89,150 (6.40%)
2,000 -%
160,000 966.67%
3,500 -%
6,050 -%
1,000 -%
146,200 52 .29%
165,600 -%
133,700 3 .08%
88,000 10.69%
--%
5,000 25.00%
1,500 -%
21,000 16.67%
93,500 20.65%
-(100.00%)
18,850 36 .10%
67,710 7.97%
37,535 36.32%
City of Pickering
2023
Approved Background Information
10700 Fire Protection Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Five new full-time Seaton Fire Fighter positions (Council Resolution #20/22) -Feb. 1,
2023 start date)
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Overtime to meet service level/workload commitments
Emergency callback
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to five new full-time Seaton Fire Fighter positions (Council Resolution
#20/22) -Feb. 1, 2023 start date)
Total 501020.0000 Employee Benefits
501040.0000 Uniforms
Uniform Articles -Coats, t-shirts, hats, epaulettes, equipment bags, etc.
Station wear & bunker gear
Repairs and Alterations
Testing and cleaning contract for bunker gear
Cleaning allowance
Dress uniforms
Firefighting boots, gloves, helmets & shields, balaclavas
Station boots
Corporate Wear
Total 501040.0000 Uniforms
501100.0000 Conferences
Conferences
Ontario Association of Fire Chiefs Conference
Fire Prevention Conference
Training Officers Annual Conference
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Continuous Education Courses
Fire Prevention courses/symposiums/seminars
Certification and recertification for high angle, ice & water rescue, auto extrication,
company officer, pump operators, trainers and public educators
412
Approved
2023
Budget
13,550,431
298,300
13,848,731
225,000
25,000
250,000
3,628,239
104,400
3,732,639
30,000
70,000
5,000
12,000
9,500
35,000
40,000
18,000
500
220,000
1,500
2,500
500
500
5,000
8,000
5,500
10,000
City of Pickering
2023
Approved Background Information
10700 Fire Protection Run Date: Sep 13, 2023
Emergency Medical Response training
Vehicle extrication training
Fire Prevention resource materials
Municipal management courses -Ontario Tech University
Computer based instruction and resource materials
T APP-C Arson prevention program
Training (OPG MOU)
Ontario Fire College online/remote
lncid.ent Command Training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual cell phone charges (on trucks)
Annual smartphone charges -Deputy Chief, Fire Inspectors (4), Chief Training Officer,
Training Officer, Platoon Chief, Chief Fire Prevention Officer
Hardware upgrades
Annual smartphone & tablet -Fire Chief
Annual charges for cellular data cards -Crisys truck data terminals
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
502060.0000 Dispatch Communications
Pickering portion of Regional shared costs (NextGen System)
Operational cost for joint fire dispatch -PFS/AFES
Dispatch Audio Logger Placement -Pickering share only
Total 502060.0000 Dispatch Communications
502100.0000 Advertising
Advertising
Total 502100.0000 Advertising
502120.0000 Subscriptions&Publcs
413
Approved
2023
Budget
42,500
8,000
1,000
4,500
41,000
1,000
15,000
3,000
11,000
150,500
1,000
1,000
2,000
5,500
3,000
1,500
3,500
15,500
60,900
60,900
1,100
1,100
885
885
62,079
1,030,161
15,000
1,107,240
1,000
1,000
City of Pickering
2023
Approved Background Information
10700 Fire Protection
Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection
Codes, ULC/CSA Codes
Total 502120.0000 Subscriptions&Publcs
502150.0000 Photo,Mapping,Print
Printing map book updates
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and ·
property. (Policy coverage includes: liability, automobile and property)
Property insurance premiums for new Zents Seaton Fire Hall/HQ
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
General Consulting, Legal Consulting and Prosecutions
Psychology Consultant Retainer
Fire Master Plan (75% funded from Development Charges)
Total 502230.0000 Consult&Prof Fees
502230.4010 Consult&Prof Fees -Cherrywood-10700
Additional consulting costs related to expanded scope of the Fire Master Plan
Total 502230.4010 Consult&Prof Fees -Cherrywood-10700
502240.0000 Meals/Prom/General
Hosting visitors, Fire Marshal, special guests
Host Durham Region Fire Chiefs, Training, Fire Prevention, TAPP-C meetings
Fire Services Bars/Medals Service Awards
Meals (conferences, seminars, out of town meetings, events)
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Association of Fire Chiefs
International Fire Chiefs Association
Canadian Assoc. of Fire Chiefs
Durham Regional Fire Chiefs
Ontario Association of Fire Training Officers
Municipal Fire Prevention Officers Association
Municipal Fire Service Instructors Association
Wood Energy Technical Transfer (WETT) Designation
Building Code Identification Number
International Society of Fire Instructors
414
Run Date: Sep 13, 2023
Approved
2023
Budget
2,000
2,000
500
500
75,702
13,448
89,150
2,000
2,000
5,000
5,000
150,000
160,000
30,000
30,000
500
1,000
1,500
500
3,500
750
275
275
250
150
150
150
150
350
350
City of Pickering
2023
Approved Background Information
10700 Fire Protection
National Fire Prevention Association
National Association of Fire Investigators
Association of Fire Engineers
Fire Marshal's Fire Safety Council
Certified Municipal Mgr. (CMM) Annual membership
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Retainer fee for Critical Incident Stress Support Team
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Waste Disposal (Stations #1, #2, #5 & #6))
HVAC repairs & maintenance
Emergency generators (repairs, service & fuel tank flushing)
Apparatus bay doors repairs & maintenance
Pump out of hazardous waste tank (Stations #4 and #6)
Recycling pick-up (Stations #2, #4, #5, and #6)
Electrical repairs
Plumbing repairs
Diesel exhaust removal systems repairs & maintenance
Pest control
Cleaning products
Cleaning contract for Administration Office -(Station #5)
General repairs
Drinking water (for Station #4)
Bio-hazardous waste removal
Lighting LED upgrades
Cleaning Supplies
Bio Hazard waste removal
Total 502340.0000 Building Rpr & Mntc
502370.0000 Vehicle Rpr & Mntc
Pump, engine and aerial device repairs
Annual testing and certification for aerial devices
PMVCI (periodic motor vehicle certification inspections)
Annual pump tests
Total 502370.0000 Vehicle Rpr & Mntc
502375.0000 Gas, Oil, Tires, Etc
Fuel: Unleaded 16,215 litres@$1.40/litre
Fuel: Diesel 51,942 litres@ $1.75/litre
Oil changes and tires
415
Run Date: Sep 13, 2023
Approved
2023
Budget
2,000
300
200
100
600
6,050
1,000
1,000
15,000
12,000
9,600
9,600
3,000
3,600
6,000
5,000
9,600
3,600
9,600
16,800
18,000
1,200
3,600
2,000
10,000
8,000
146,200
121,300
3,500
36,800
4,000
165,600
22,700
90,900
20,100
City of Pickering
2023
Approved Background Information
10700 Fire Protection
Total 502375.0000 Gas, Oil, Tires, Etc
502380.0000 Misc Equip Rpr&Mntc
Portable and mobile radio repairs
Extrication tools repair and testing
Fire extinguisher repairs, refill and testing
Breathing air compressor maintenance & testing
Traffic pre-emption system maintenance/repairs
Hydro static testing SCBA
Functional Testing SCBA
Ground ladder testing
Thermal Imaging Camera repairs
Gas detector calibration & repairs
Repairs to Fire Prevention props
Repairs to fitness equipment
Fire hose testing and repairs
Repairs to turnout gear extractor wash machines
Defibrillator maintenance and calibration
Total 502380.0000 Misc Equip Rpr&Mntc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502510.0000 Forms
Fire Services Forms
Total 502510.0000 Forms
502520.0000 Program&Event Supps
Fire Prevention Program (Home Safety, Buddy Bear, Fire Prevention Week, and
Canada Day)
Zents Hall Grand Opening
Total 502520.0000 Program&Event Supps
502540.0000 Supplies & Tools
Fire hose/nozzles/couplings
Spill absorbent materials
Miscellaneous supplies
Rescue equipment & tools
Station Supplies
Ladder (replacement)
Firefighting foam
Miscellaneous medical response equipment
Food and drink for emergency situations
416
Run Date: Sep 13, 2023
Approved
2023
Budget
133,700
20,000
5,000
2,500
8,000
2,000
8,000
9,000
3,500
1,000
1,000
1,000
3,000
12,000
2,000
10,000
88,000
5,000
5,000
1,500
1,500
18,000
3,000
21,000
4,000
4,000
5,000
15,000
6,000
1,000
20,000
8,000
3,500
City of Pickering
2023
Approved Background Information
10700 Fire Protection Run Date: Sep 13, 2023
Equipment and Supplies (OPG MOU)
Personal Protective Equipment (PPE)
Total 502540.0000 Supplies & Tools
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase expected in
2023
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Budget based on 2022 projected actuals and anticipated increase in natural gas prices
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502720.0000 System&Sftwr Upgrade
Pre-planning Program Software (Vantage)
Vehicle maintenance program software (Check It Apparatus)
Total 502720.0000 System&Sftwr Upgrade
502740.0000 Furniture & Fixtures
Replacement of furniture (Stations #2, #4, #5, and #6)
Zents Station Fit Out
Total 502740.0000 Furniture & Fixtures
502750.0000 Misc. Equipment
New intersection traffic pre-emption device installation
SCBA parts for repairs
Fitness equipment replacement
Accountability system ID tags
Total 502750.0000 Misc. Equipment
Total Expenses
Revenues
403000.9535 Department User Fees -Sale of Srv -Fire Reports
Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass
fires on railway lines. Fire vehicle & crew for production of movies
Total 403000.9535 Department User Fees -Sale of Srv -Fire Reports
406520.0000 Sponsorships
417
Approved
2023
Budget
17,000
10,000
93,500
18,850
18,850
37,535
37,535
67,710
67,710
16,630
16,630
5,000
3,500
8,500
8,000
15,000
23,000
15,000
10,000
2,500
1,000
28,500
20,543,920 ,
(100,000)
(100,000)
City of Pickering
2023
Approved Background Information
10700 Fire Protection
Fire Services Sponsorships (No tax)
Total 406520.0000 Sponsorships
406530.0000 Marketing Sponsors
Fire Services Marketing Sponsorships (Taxable)
Total 406530.0000 Marketing Sponsors
406540.0000 Cost Recoveries
Reimbursement from OPG -Annual Fire Inspection Service
Reimbursement from OPG -Annual Fire Safety Plan Review and Approval
Reimbursement from OPG -Joint Fire Training
Reimbursement from OPG -Specialized Training for City of Pickering Fire Fighters
Reimbursement from OPG -Equipment & Supplies
Total 406540.0000 Cost Recoveries
406550.401 O Other Contributions -Cherrywood-10700
Third-party contributions for development related studies
Total 406550.4010 Other Contributions -Cherrywood-10700
Total Revenues
Transfers
408601.0000 Trf fr DC-ProtectORF Fire Protection
Development Charge funding (75%) for Fire Master Plan
Total 408601.0000 Trf fr DC-ProtectORF Fire Protection
Total Transfers
Net Expenses (Revenues)
418
Run Date: Sep 13, 2023
Approved
2023
Budget
(500)
(500)
(500)
(500)
(5,000)
(3,000)
(60,000)
(15,000)
(17,000)
(100,000)
(30,000)
(30,000)
(231,000)
(112,500)
(112,500)
(112,500)
20,200,420
City of Pickering
2023
Approved Current Budget Summary
10705 Emergency Operations
2021 2022 2022
Actuals Actuals Account Description Approved Increase/
Budget Decrease
Expenditures
161,469 164,320 Salaries & Wages 132,975 4,733
19,437 32 ,703 Employee Benefits 32,969 422
--Conferences -1 ,500
--Seminars & Education 3,500 -
604 587 Cellular Phones 800 -
1,631 21 Telephone & Data 1,820 (1,320)
5 -Internet 60 -
110 1,609 Cable TV 1,320 300
--Photo, Mapping , Print 500 -
680 680 Insurance Premium 680 68
-61 Meals, Promotions & General 750 -
84 -Memberships 400 -
-890 Building -Repairs & Maintenance --
-392 Misc. Equip. -Repa irs & Maintenance 500 -
448 -Stationary & Office Supplies 1,000 -
-773 Supplies & Tools 1,500 -
52 183 Software & Hardware Mtce. Contracts 205 (40)
-(994) Furniture & Fixtures --
59 3 ,720 Misc. Equipment --
184,579 204,945 Total Expenditures 178,979 5,663
Revenues
(150 ,000) (150,000) Cost Recoveries (150,000) -
(150,000) (150,000) Total Revenues (150,000) -
Transfers
--Total Transfers --
34,579 54,945 Net Expenditures (Revenues) 28,979 5,663
419
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
137,708 3 .56%
33,391 1.28%
1,500 -%
3 ,500 -%
800 -%
500 (72 .53%)
60 -%
1,620 22 .73%
500 -%
748 10.00%
750 -%
400 -%
--%
500 -%
1,000 -%
1,500 -%
165 (19 .51%)
--%
--%
184,642 3.16%
(150,000) -%
(150 ,000) -%
--%
34,642 19.54%
City of Pickering
2023
Approved Background Information
10705 Emergency Operations
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501100.0000 Conferences
Conferences
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Emergency Management courses -MECG
Total 501110.0000 Seminars & Education
502020.0000 Cellular Phones
Smartphone -Deputy Fire Chief
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
502150.0000 Photo,Mapping,Print
Photo, Mapping, Printing
Total 502150.0000 Photo,Mapping,Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502240.0000 Meals/Prom/General
Emergency training sessions --Refreshments & other incidental requirements
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Ontario Association of Emergency Managers
Emergency Management Accreditation Prg.
420
Run Date: Sep 13, 2023
Approved
2023
Budget
137,708
137,708
33,391
33,391
1,500
1,500
3,500
3,500
800
800
500
500
60
60
1,620
1,620
500
500
748
748
750
750
150
250
City of Pickering
2023
Approved Background Information
10705 Emergency Operations
Total 502250.0000 Memberships
502380.0000 Misc Equip Rpr&Mntc
General equipment repairs
Total 502380.0000 Misc Equip Rpr&Mntc
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502540.0000 Supplies & Tools
Misc. equipment/tools
Total 502540.0000 Supplies & Tools
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
406540.0000 Cost Recoveries
OPG Grant for Emergency Management Coordinator's Salary
Total 406540.0000 Cost Recoveries
Total Revenues
Total Transfers
Net Expenses (Revenues)
421
Run Date: Sep 13, 2023
Approved
2023
Budget
400
500
500
1,000
1,000
1,500
1,500
165
165
184,642
(150,000)
(150,000)
(150,000)
34,642
City of Pickering
2023
Approved Current Budget Summary
Human Resources Department
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
903,137 979,112 Salaries & Wages 984,036 130,886
1,339 866 Overtime 1,600 1,400
258,399 271,286 Employee Benefits 279,390 31,470
36,252 31,328 Employee Recognition 42,250 -
76 -Conferences 2,450 200
6,614 2,414 Seminars & Education 14,700 (8,200)
7 ,924 12,836 Corporate Training 30,000 30 ,000
-71 Travel 850 (350)
1,186 708 Cellular Phones 1,300 -
2,558 2 ,969 Telephone & Data 3,035 665
397 381 Internet 380 -
11,248 16 ,068 Advertising 10 ,000 5 ,000
4 ,330 4,330 Insurance Premium 4 ,330 433
173,025 212,166 Consulting & Professional Fees 185,100 14,900
1,915 2 ,878 Meals, Promotions & General 2,500 1,000
1 ,603 1,580 Memberships 2,160 1,370
1,452 978 Stationary & Office Supplies 1 ,500 -
-52 Programs & Event Supplies --
-699 Educational Material 1,400 -
--Workplace Accomodation 900 -
7,009 8 ,090 Software & Hardware Mtce . Contracts 7 ,732 620
1,418,464 1,548,812 Total Expenditures 1,575,613 209,394
Revenues
(174,999) (229,941) Netted Revenue (227,958) (12 ,582)
(174,999) (229,941) Total Revenues (227,958) (12,582)
Transfers
50 ,090 (50,090) Transfer to(from) Cntg Sty Res . (50,100) 25,100
(7,448) (10 ,912) Transfer to (from) Oblig RF (20 ,000) (15,000)
42,642 (61,002) Total Transfers (70,100) 10,100
1,286,107 1,257,869 Net Expenditures (Revenues) 1,277,555 206,912
423
Run Date : Sep 13, 2023
2023
Approved % Change
Budget From 2022
1,114,922 13 .30%
3,000 87.50%
310,860 11 .26%
42,250 -%
2,650 8 .16%
6,500 (55.78%)
60,000 100.00%
500 (41 .18%)
1 ,300 -%
3,700 2 1.91%
380 - %
15,000 ·50 .00%
4,763 10.00%
200 ,000 8 .05%
3,500 40 .00%
3,530 63.43%
.1 ,500 - %
--%
1,400 - %
900 - %
8,352 8 .02%
1,785,007 13.29%
(240,540) 5 .52%
(240,540) 5.52%
(25,000) (50 .10%)
(35,000) 75 .00%
(60,000) (14.41%)
1,484,467 16.20%
City of Pickering
2023
Approved Current Budget Summary
10800 Human Resources
2021 2022 2022
Actuals Actuals Account Description Approved Increase I
Budget Decrease
Expenditures
793,680 862 ,321 Salaries & Wages 874,193 116,842
1,339 866 Overtime 1,000 2 ,000
228,537 238,975 Employee Benefits 248,247 29,244
36,252 31 ,328 Employee Recognition 42 ,250 -
76 -Conferences 1,800 200
6 ,614 2,414 Seminars & Education 14,200 (8,200)
475 1,630 Corporate Train ing 10,000 15,000
-71 Travel 300 -
1,186 708 Cellular Phones 1,300 -
2,296 2,674 Telephone & Data 2 ,730 970
357 343 Internet 340 -
11 ,248 16,068 Advertis ing 10,000 5,000
3 ,570 3,570 Insurance Premium 3,570 357
173,025 212,166 Consulting & Profess ional Fees 185,100 14,900
1,848 2,879 Meals, Promotions & General 2 ,500 1,000
1,463 1,440 Memberships 1,960 1,370
1,452 978 Stationary & Office Supplies 1,200 -
3,499 4,487 Software & Hardware Mtce. Contracts 4,862 640
1,266,917 1,382,918 Total Expenditures 1,405,552 179,323
Revenues
(174,999) (229 ,941) Netted Revenue (227,958) (12,582)
(174,999) (229,941) Total Revenues (227 ,958) (12,582)
Transfers
50,090 (50,090) Transfer to(from) Cntg Sty Res . (50 ,100) 25,100
50,090 (50,090) Total Transfers (50,100) 25,100
1,142,008 1,102,887 Net Expenditures (Revenues) 1,127,494 191 ,841
425
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
991,035 13.37%
3,000 200.00%
277,491 11.78%
42 ,250 -%
2,000 11 .11%
6,000 (57.75%)
25 ,000 150.00%
300 -%
1,300 -%
3,700 35.53%
340 -%
15,000 50 .00%
3,927 10.00%
200,000 8 .05%
3 ,500 40.00%
3,330 69.90%
1,200 -%
5,502 13.16%
1,584,875 12.76%
(240,540) 5.52%
(240 ,540) 5.52%
(25,000) (50 .10%)
(25,000) (50.10%)
1,319,335 17.01%
City of Pickering
2023
Approved Background Information
10800 Human Resources Run Date: Sep 13, 2023
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
One new Human Resources Associate position, July 1, 2023 start date
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
To meet service level/workload commitments
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new Human Resources Associate position, July 1, 2023 start
date
Total 501020.0000 Employee Benefits
501025.0000 Employee Recognition
Annual Luncheon
Retirements -Union Affiliated
Retirements -Non -Union
Employee Recognition Program Awards
Total 501025.0000 Employee Recognition
501100.0000 Conferences
Benefits & HR Conferences
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Training HR staff to maintain knowledge of new legislative requirements and emerging
HR issues
Employee education assistance under Policy (HUR 160)
Training funds -provided from Library
Total 501110.0000 Seminars & Education
501120.0000 Corporate Training
Corporate Training including team-building and business writing
Total 501120.0000 Corporate Training
501130.0000 Travel
Parking & Mileage
Total 501130.0000 Travel
502020.0000 Cellular Phones
Annual smartphone charges -Director, Human Resources
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
426
Approved
2023
Budget
955,135
35,900
991,035
3,000
3,000
266,691
10,800
277,491
15,000
2,750
4,500
20,000
42,250
2,000
2,000
1,500
2,000
2,500
6,000
25,000
25,000
300
300
1,300
1,300
City of Pickering
2023
Approved Background Information
10800 Human Resources Run Date: Sep 13, 2023
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502100.0000 Advertising
Funds allocated for possible retirements, turnover of staff and advertising cost
increases
Total 502100.0000 Advertising
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502230.0000 Consult&Prof Fees
Employee & Family Assistance Program (Council Resolution 441/97)
Pre-employment Medicals (City Policy HUR-040)
Pre-employment Criminal Reference Checks (City Policy HUR-040)
Ongoing legal advice
Provision for legal counsel related to Library
Requested Medical Certificates
Diversity & Inclusion Strategy Consultant -(funded from Continuing Studies Reserve)
Diversity & Inclusion Strategy Consultant for focus groups (Phase 2) -Additional Focus
Groups
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Employee Relations/flowers/condolences
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
HRPAO (HR, Associate x3)
HRPAO (Manager, Employee Services)
HRPAO (Mgr. of People & Culture and Human Resources Associate)
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502700.0000 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Maintenance -Organization Software
Maintenance -Parklane
427
Approved
2023
Budget
3,700
3,700
340
340
15,000
15,000
. 3,927
3,927
60,000
2,000
10,000
70,000
4,000
4,000
25,000
25,000
200,000
3,500
3,500
1,665
555
1,110
3,330
1,200
1,200
1,190
512
3,800
City of Pickering
2023
Approved Background Information
10800 Human Resources
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Revenues
406721.0000 Netted Revenue
HR staff salary and benefits -cross charge to Library 10900
HR staff HR PAO Memberships -cross charge to Library 10900
Training -cross charge to Library 10900
Legal counsel -cross charge to Library 10900
Total 406721.0000 Netted Revenue
Total Revenues
Transfers
408009.0000 Trf fr Cntg Stdy Res
Continuing Studies reserve funding for Diversity & Inclusion Strategy Consultant
Total 408009.0000 Trf fr Cntg Stdy Res
Total Transfers
Net Expenses (Revenues)
428
Run Date: Sep 13, 2023
Approved
2023
Budget
5,502
1,584,875
(232,940)
(1,100)
(2,500)
(4,000)
(240,540)
(240,540)
(25,000)
(25,000)
(25,000)
1,319,335
10805 Health & Safety
2021 2022
Actual s Actuals
109,457 116,791
--
29,863 32,311
--
--
7,449 11,206
--
262 295
40 39
760 760
67 -
140 140
--
-52
-699
--
3 ,510 3,602
151,548 165,895
--
(7,448) (10,912)
(7,448) (10,912)
144,100 154,983
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 109,843 14,044
Overtime 600 (600)
Employee Benefits 31,143 2,226
Conferences 650 -
Seminars & Education 500 -
Corporate Training 20,000 15,000
Travel 550 (350)
Telephone & Data 305 (305)
Internet 40 -
Insurance Premium 760 76
Meals, Promotions & General --
Memberships 200 -
Stationary & Office Supplies 300 -
Programs & Event Supplies --
Educational Material 1,400 -
Workplace Accomodation 900 -
Software & Hardware Mtce. Contracts 2,870 (20)
Total Expenditures 170,061 30,071
Revenues
Total Revenues --
Transfers
Transfer to (from) Oblig RF (20,000) (15,000)
Total Transfers (20,000) (15,000)
Net Expenditures (Revenues) 150,061 15,071
429
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
123,887 12.79%
-(100.00%)
33 ,369 7 .15%
650 -%
500 -%
35,000 75 .00%
200 (63 .64%)
-(100.00%)
40 -%
836 10.00%
--%
200 -%
300 -%
--%
1,400 -%
900 -%
2,850 (0.70%)
200,132 17.68%
--%
(35,000) 75.00%
(35,000) 75.00%
165,132 10.04%
City of Pickering
2023
Approved Background Information
10805 Health & Safety
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Total 501000.0000 Salaries & Wages
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 501020.0000 Employee Benefits
501100.0000 Conferences
PSHSA (Public Services Health & Safety Association) membership meetings
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Education Assistance -Manager, Human Resources
Total 501110.0000 Seminars & Education
501120.0000 Corporate Training
Corporate health & safety training program to reduce WSIB claims. Expenditure
includes: in-house training, external trainers, wellness initiatives, safety supplies
inclusive of food and beverage. Program funded from the WSIB reserve.
Total 501120.0000 Corporate Training
501130.0000 Travel
Parking and mileage
Total 501130.0000 Travel
502040.0000 Internet
Internet
Total 502040.0000 Internet
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502250.0000 Memberships
OMHSPA Membership -Manager, Human Resources
Total 502250.0000 Memberships
502500.0000 Stationery&OfficeSup
General office supplies
Total 502500.0000 Stationery&OfficeSup
502570.0000 Educational Material
Training & Educational Material
Total 502570.0000 Educational Material
502580.0000 Wrkplc Accommodation
430
Run Date: Sep 13, 2023
Approved
2023
Budget
123,887
123,887
33,369
33,369
650
650
500
500
35,000
35,000
200
200
40
40
836
836
200
200
300
300
1,400
1,400
City of Pickering
2023
Approved Background Information
10805 Health & Safety
Physical Demands Analyses (assistive devices, workplace modifications for injured
workers)
Total 502580.0000 Wrkplc Accommodation
502700.0000 Sfwr/Hdwr Mntc Contr
MSDS Online (H&S compliance)
Maintenance -HRIS
Total 502700.0000 Sfwr/Hdwr Mntc Contr
Total Expenses
Total Revenues
Transfer~
408702.0000 Trf fr WSIB RF
Transfer from WSIB reserve to offset the cost associated with the additional Health &
Safety Training
Total 408702.0000 Trf fr WSIB RF
Total Transfers
Net Expenses (Revenues)
431
Run Date: Sep 13, 2023
Approved
2023
Budget
900
900
2,700
150
2,850
200,132
(35,000)
(35,000)
(35,000)
165,132
~
c.,,)
N
~r,s~Rv ORGANIZATIONAL CHART
PP L Staff Complement
10 x Non-Union Full Tlme
1 x Non-Union Full Time Term
29 x Union Full llme Executive Assistant
20 x Union Part llme 1FTNU I
13x ~sual
l&xTukforce
Total: 89 pos itions
I
Events Coordinator Manager of Client Experience I
(Term) 1 FT NU
1 FTNU
I
I
Assistant Manager of
I
Borrower Services
1FTNU
I
Senior Client Experience Associate-Client Experience Specialist-Digital
Borrower Services 1 X FT UNION
lxFTUNION Client Experience Specialist-Children
2 x PT UNION lx FT UNION
Cll ent Experience Associate -Borrower Client Experience Specialist-Youth
Services 1 x FT UNION
Bx PT UN ION Client Experience Specialist• Adults
Client Experience Courier 1 x FT UNION
1 x PT UNIO N Client Experience Specialist•
Courier & Operations Support Technology Outreach
1 x FT UNION lx FT UNION
Client Experience Taslcforce
x14
casual Team Members
x13
I
Director, Engagement & Client I
Experience
1 FTNU
I
I
I
Assistant Manager of
I
Info Tech Services
1FTNU
I
Client Experience Specialist-Info Tech
1 x FT UNION
Senior Client Experience Associate-
Info Tech
Sx FT UNION
lxPTUNION
Senior Client Experience Associate-
Digital
1 x FT UNION
Client Experience Associate• Info Tech
2x FT UNION
6 X PT UNIO N
Client Experience Taskforce •
Technology
x 2
I Library Board I
I
CEO I I Manager, People and Culture I
I I (□tystatr) 1 FTNU
1FTNU I
Director of Support Services f ~ Administrative Services Assistant I
I
HR Associate . 1 FT NU lx FT UNION IC•yst;iH)
1FTNU
Manager of Community
I
Manager of IT and Collections I
Engagement & Marketing 1FTNU
1FTNU
I Assistant Manager of
I Collections
I 1FTNU
I
Client Experience Associate-Outre.i:ch Systems Administrator Client Experience Specialist
1 x FT UNION 1 x FT UNION 3 X FT UNION
lx PT UNION IT Support Technician Senior Support Services Associate
Senior Client Experience Associate lxFTUNION lx FT UNION
lx FT UNION Digi tal Services Tech Client Experience Associate• Support Services
Marketing Strategist 1 x FT UNION 1 x FT UN ION
lx FT UNION 1 x PT UNION
Marketing Asslstomt
lxFTUNION
Library
2021 2022
Actuals Actuals
3,094,936 3,308 ,620
2,768 6,560
837,447 874,733
1,997 2,273
3,104 1,585
3,695 5,790
29,174 20,178
305 1,527
1,040 2,622
162 365
13,245 15,427
50,692 21,292
4,979 35,179
119 1,299
13,627 13,149
5,425 3,172
24,830 24,830
--
14,594 4,202
3 ,844 5,212
7,019 9,543
242,819 305,554
233,832 257,247
1,839 3,164
1,566 2,807
44,485 41 ,077
21,239 28 ,150
29,807 33,757
-8 ,342
6,287 7,446
314,398 321,992
--
9,928 13,816
133,853 110,247
31,057 35 ,956
225 ,826 201,213
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
Expenditures
Salaries & Wages 3,582,424 147,537
Overtime -3,275
Employee Benefits 1,001,984 40,095
Employee Recognition 4,135 (335)
Uniforms 3 ,950 (2,880)
Conferences 7,000 3,000
Seminars & Education 28,600 (5,100)
Travel 3 ,000 540
Postage 1,150 50
Freight, Express & Cartage 400 100
Cellular Phones 12,980 4,300
Telephone & Data 23,165 (865)
Internet 38 ,500 13,460
Cable TV 1,425 -
Advertising 11,800 8,200
Brochures/Newsletters Printing 7 ,000 4,000
Insurance Premium 24,830 2,483
Insurance Deductible 2,000 -
Consulting & Professional Fees 18,500 116,500
Meals, Promotions & General 6 ,000 1,000
Memberships 7,580 7,000
Outside Agency Services 286,698 57,212
Building -Repairs & Maintenance 238,843 13,975
Vehicle -Repairs & Maintenance 4,000 (2,000)
Gas, Oil, Tire, Etc. 2,930 500
Misc. Equip . -Repairs & Maintenance 41,490 1,650
Stationary & Office Supplies 18,500 500
Programs & Event Supplies 26,000 20,000
Committee Expenses 11,000 100
Supplies & Tools 8 ,000 1,500
Library Materials 319,990 (13,990)
COVID Related Expenses 53,000 (53,000)
Utilities -Water 18,300 (1,000)
Utilities -Hydro 189,000 (24,000)
Utilities -Natural Gas 36,185 2,000
Software & Hardware Mtce . Contracts 222,051 16,975
433
Run Date : Sep 13, 2023
2023
Approved %Change
Budget From 2022
3,729,961 4.12%
3,275 - %
1,042,079 4 .00%
3,800 (8 .10%)
1,070 (72 .91%)
10,000 42.86%
23 ,500 (17 .83%)
3,540 18.00%
1,200 4 .35%
500 25.00%
17,280 33.13%
22 ,300 (3.73%)
51 ,960 34.96%
1,425 -%
20,000 69.49%
11,000 57.14%
27,313 10.00%
2,000 -%
135,000 629.73%
7,000 16.67%
14,580 92 .35%
343,910 19.96%
252,818 5.85%
2,000 (50.00%)
3,430 17.06%
43 ,140 3.98%
19,000 2.70%
46,000 76.92%
11 ,100 0.91%
9,500 18.75%
306,000 (4.37%)
-(100.00%)
17,300 (5.46%)
165,000 (12.70%)
38,185 5 .53%
239,026 7 .64%
Library
2021 2022
Actuals Actuals
--
32,583 28 ,059
14,331 8 ,153
5,456,852 5,764,538
(36 ,574) (13,333)
(136,689) (146,689)
(11 ,939) (26 ,776)
(291) (1,807)
-(723)
(12,204) (1 ,939)
(9,338) (6,079)
(3,995) (6,354)
(211,030) (203,700)
--
100,000 100,000
100,000 100,000
5,345,822 5,660 ,838
City of Pickering
2023
Approved Current Budget Summary
2022
Account Description Approved Increase/
Budget Decrease
System & Software Upgrade -20,000
Hardware Replacements 16 ,000 -
Furniture & Fi xtures 5 ,000 5,000
Total Expenditures 6,283 ,410 387,782
Revenues
Federal Grants (27,600) (9,400)
Ontario Grants (106,425) (51 ,000)
Department User Fees (53 ,000) -
Vending Machines (2 ,500) -
Rentals -Meeting Rooms (3,500) (2,000)
Other User Fees . (10 ,000) -
Fines & Charges (20,000) -
Donations (25,000) 5,000
Total Revenues (248,025) (57,400)
Transfers
Transfer to/(from) DC Oblg RF -(78,750)
Transfer to(from) Reserve 100,000 -
Total Transfers 100,000 (78,750)
Net Expenditures (Revenues) 6,135,385 251,632
434
Run Date: Sep 13, 2023
2023
Approved %Change
Budget From 2022
20 ,000 -%
16 ,000 -%
10,000 100.00%
6,671,192 6.17%
(37 ,000) 34.06%
(157,425) 47.92%
(53,000) -%
(2,500) -%
(5,500) 57.14%
(10,000) -%
(20,000) -%
(20,000) (20.00%)
(305,425) 23.14%
(78,750) -%
100,000 -%
21,250 (78.75%)
6,387,017 4.10%
City of Pickering
2023
Approved Background Information
10900 Library
Expenditures
501000.0000 Salaries & Wages
Base Salaries and Wages
Pay in Lieu of benefits for casual staff (level 3)
Position changes and gapping
Summer Students -4 positions -(subject to Young Canada Works grant funding
approval)
Additional hours to staff extended Sunday hours at the Central Library and George
Ashe branch
Total 501000.0000 Salaries & Wages
501010.0000 Overtime
Staff overtime
Total 501010.0000 Overtime
501020.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to Employee Post Retirement Benefits
Benefits related to additional hours to staff extended Sunday hours at the Central
Library and George Ashe branch
Benefits related to position changes and gapping
Total 501020.0000 Employee Benefits
501025.0000 Employee Recognition
Long Service and Retirement Awards for staff
Recognition event for volunteers
Total 501025.0000 Employee Recognition
501040.0000 Uniforms
Uniform and Safety apparel for staff
Total 501040.0000 Uniforms
501100.0000 Conferences
Ontario Library Association Annual Conference (OLA)
Other Conferences
Total 501100.0000 Conferences
501110.0000 Seminars & Education
Staff training based on Staff Development plan
Legally required staff training
Total 501110.0000 Seminars & Education
501130.0000 Travel
Staff and Board travel at City's approved rate
436
Run Date: Sep 13, 2023
Approved
2023
Budget
3,828,791
5,100
(158,930)
37,000
18,000
3,729,961
3,275
3,275
1,071,208
9,977
1,800
(40,906)
1,042,079
2,800
1,000
3,800
1,070
1,070
4,000
6,000
10,000
18,500
5,000
23,500
2,040
City of Pickering
2023
Approved Background Information
10900 Library
Travel costs for seminars and education
Total 501130.0000 Travel
502000.0000 Postage
Overdue notices
Other mail
Total 502000.0000 Postage
502010.0000 Frght,Exprss&Cartage
Freight, express & cartage
Total 502010.0000 Frght,Exprss&Cartage
502020.0000 Cellular Phones
Library cell phones
Public Hotspot and Internet Kit connectivity costs
Total 502020.0000 Cellular Phones
502030.0000 Telephones & Data
Voice/ Data
Total 502030.0000 Telephones & Data
502040.0000 Internet
Internet
Total 502040.0000 Internet
502050.0000 Cable TV
Cable
Total 502050.0000 Cable TV
502100.0000 Advertising
Advertising (recreation newsletter, advertisements, job postings)
Seniors Community Grant -Library Partnership Technology -Marketing costs
Total 502100.0000 Advertising
502130.0000 Brchrs/NewsLtr-Print
Printed brochures, newsletters, signs, banners, etc.
Total 502130.0000 Brchrs/Newsltr-Print
502210.0000 Insurance Premium
Annual cost of insurance policy that provides protection for Library activities and
property. (Policy coverage includes: liability, automobile and property)
Total 502210.0000 Insurance Premium
502220.0000 Insurance Deductible
Insurance Deductible
Total 502220.0000 Insurance Deductible
502230.0000 Consult&Prof Fees
Strategic Plan -(75% funded from Development Charges)
Brand Strategy
437
Run Date: Sep 13, 2023
Approved
2023
Budget
1,500
3,540
500
700
1,200
500
500
3,280
14,000
17,280
22,300
22,300
51,960
51,960
1,425
1,425
16,000
4,000
20,000
11,000
11,000
27,313
27,313
2,000
2,000
105,000
10,000
City of Pickering
2023
Approved Background Information
10900 Library
External Audit Fees
Pay Equity Review
EFAP Program
Board Education
Roof Anchor Inspection
Miscellaneous costs
Total 502230.0000 Consult&Prof Fees
502240.0000 Meals/Prom/General
Board / Community linkage activities
Employee & Board relations, condolence, meeting costs etc.
Total 502240.0000 Meals/Prom/General
502250.0000 Memberships
Library Association memberships
Other miscellaneous memberships
Total 502250.0000 Memberships
502260.0000 Outside Agency Srvc
Human Resources staff salaries & benefits -cross charge from 10800
HR Training -cross charge from 10800
HR Professional memberships (HRPAO) -cross charge from 10800
HR Legal counsel -cross charge from 10800
Security staffing and facility attendant for George Ashe branch -cross charge from
10220
Social worker contract
Security Services for Central Library
Additional Security Services for Central Library Saturdays & Sundays
Rental of storage space for Local History documents
Accessibility Services
Security Alarm System Service (all branches) & Defibrillator monitoring
Total 502260.0000 Outside Agency Srvc
502340.0000 Building Rpr & Mntc
Sanitact Services Central and George Ashe
All Branches -Washroom & Janitorial Supplies
All Branches -Water Testing
All Branches -Bed bug inspection and treatment
Contingency (All Sites)
Claremont Library snow clearing
Central Library snow clearing
George Ashe snow clearing
Air handling maintenance (chillers & starters only)
438
Run Date: Sep 13, 2023
Approved
2023
Budget
6,000
5,000
4,500
2,500
500
1,500
135,000
1,000
6,000
7,000
12,500
2,080
14,580
232,940
2,500
1,100
4,000
11,900
5,000
59,900
19,500
2,670
2,000
2,400
343,910
3,220
8,352
800
3,300
5,000
3,300
16,500
4,950
4,120
City of Pickering
2023
Approved Background Information
10900 Library
Total 502520.0000 Program&Event Supps
502530.4619 Committee Expenses
Stipend for Members
Supplies for Task Force
Total 502530.4619 Committee Expenses
502540.0000 Supplies & Tools
Miscellaneous & Supplies
Total 502540.0000 Supplies & Tools
502541.0000 Supplies & Tools
Supplies includes membership cards, printer rolls and related items
Total 502541.0000 Supplies & Tools
502550.0000 Library Materials
Includes Non-Capital Materials (Online Products, Digital Collections and Periodicals)
Total 502550.0000 Library Materials
502600.0000 Utilities -Water
Budget based on 2022 projected actuals and regional water rate increase in 2023
-Central
Budget based on 2022 projected actuals and regional water rate increase in 2023
-George Ashe
Total 502600.0000 Utilities -Water
502610.0000 Utilities -Gas
Central, George Ashe and Claremont Libraries -Budget based on 2022 projected
actuals and anticipated increase in natural gas prices
Total 502610.0000 Utilities -Gas
502620.0000 Utilities -Hydro
Budget .based on 2022 projected actuals
Total 502620.0000 Utilities -Hydro
502700.0000 Sfwr/Hdwr Mntc Contr
RFID Maintenance Contract (CN & GAL) -Hardware
ILS Maintenance--Horizon Software and Hardware Support
Catalogue & Website Maintenance--BiblioCommons
Network Maintenance & Security
Software for staff and client use
Software to support client experience
Software to support organizational systems
Maintenance of extended access hardware/software (Claremont)
Maintenance -HRIS software
Total 502700.0000 Sfwr/Hdwr Mntc Contr
502720.0000 System&Sftwr Upgrade
440
Run Date: Sep 13, 2023
Approved
2023
Budget
46,000
8,000
3,100
11,100
5,000
5,000
4,500
4,500
306,000
306,000
13,125
4,175
17,300
38,185
38,185
165,000
165,000
22,174
53,700
85,677
11,800
14,290
15,850
15,060
16,000
4,475
239,026
City of Pickering
2023
Approved Background Information
10900 Library
Replace ILS software
Total 502720.0000 System&Sftwr Upgrade
502730.0000 Hardware Replacements
Replace UPS and power supplies
Replace network core switches & wireless access ports & firewalls
Replace public laptops
Replace staff devices
Total 502730.0000 Hardware Replacements
502740.0000 Furniture & Fixtures
Replacements -furniture
Total 502740.0000 Furniture & Fixtures
Total Expenses
Revenues
402500.0000 Federal Grants
Young Canada Works Grant
Total 402500.0000 Federal Grants
402510.0000 Ontario Grants
Household Grant -Province
Pay Equity Equalization "down-payment" est. -Prov.
Connectivity Grant
Seniors Community Grant -Library Partnership Technology (Library Share)
Total 402510.0000 Ontario Grants
403000.9590 Department User Fees -Photocopy fees
Photocopying
Total 403000.9590 Department User Fees -Photocopy fees
403000.9591 Department User Fees -Makerspace Supplies
Makerspace supplies payments
Total 403000.9591 Department User Fees -Makerspace Supplies
403030.0000 Vending Machines
Based on sales of vending machine products
Total 403030.0000 Vending Machines
403064.0000 Rentl-Mtg.Room/Publi
Rental of rooms to outside groups
Total 403064.0000 Rentl-Mtg.Room/Publi
403120.0000 Other User Fee Revenue
Payphone, book sales, genealogy research, other revenues
Total 403120.0000 Other User Fee Revenue
405000.0000 Fines & Charges
441
Run Date: Sep 13, 2023
Approved
2023
Budget
20,000
20,000
2,000
7,000
2,000
5,000
16,000
10,000
10,000
6,671,192
(37,000)
(37,000)
(97,833)
(8,592)
(30,000)
(21,000)
(157,425)
(50,000)
(50,000)
(3,000)
(3,000)
(2,500)
(2,500)
(5,500)
(5,500)
(10,000)
(10,000)
City of Pickering
2023
Approved Background Information
10900 Library
Replacements, other fees etc.
Total 405000.0000 Fines & Charges
406500.0000 Donations
Donation funds from various sources
Total 406500.0000 Donations
Total Revenues
Transfers
408607.0000 Trf fr DC-Libr OB RF
Library Strategic Plan -75% funded from Development Charges
Total 408607.0000 Trf fr DC-Libr OB RF
508036.0000 Trsf to LibrBldg Res
Transfer to Library Reserve
Total 508036.0000 Trsf to LibrBldg Res
Total Transfers
Net Expenses (Revenues)
442
Run Date: Sep 13, 2023
Approved
2023
Budget
(20,000)
(20,000)
(20,000)
(20,000)
(305,425)
(78,750)
(78,750)
100,000
100,000
21,250
6,387,017
City of Pickering
2023
11005 Council Support
Approved Background Information
Expenditures 2023
Budget
502210.0001 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).1,518
Total 502210.0001 Insurance Premium 1,518
502240.0001 Meals/Prom/General
Includes provision for Special Meetings (i.e. Council, Budget, etc.)3,500
Total 502240.0001 Meals/Prom/General 3,500
502250.0001 Memberships
Executive Assistant, Mayor 150
Total 502250.0001 Memberships 150
502700.0001 Sfwr/Hdwr Mntc Contr
Maintenance - HRIS 1,000
Total 502700.0001 Sfwr/Hdwr Mntc Contr 1,000
502500.0001 Stationery&OfficeSup
General office supplies, toners 455
Total 502500.0001 Stationery&OfficeSup 455
Total Expenses $377,803
Council
473A