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HomeMy WebLinkAboutFebruary 27, 2023 Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services S. Boyd -Fire Chief R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Cassel -City Clerk J. Halsall -Division Head, Finance C. Rose -Chief Planner V. Plouffe -Division Head, Operations Services R. Apablaza -Manager, ERP & Financial Systems R. Perera -Deputy Clerk J. Bekramchand -Senior Financial Analyst, Capital & Debt Management M. Cain -Corporate Security Specialist 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2.Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 4.Disclosure of Interest No disclosures of interest were noted. Resolution #71/23 Moved by Councillor Brenner Seconded by Councillor Cook That the Chair be granted permission to amend the order of the agenda as deemed appropriate regarding the attendance of The Honourable Peter Bethlenfalvy, M.P.P. Pickering-Uxbridge, as it pertains to Item 6.1, Presentation of the Long Standing Service Award to Councillor Brenner & Councillor Pickles. Minister Bethlenfalvy was delayed due to inclement weather. Carried 5.Adoption of Minutes Resolution #72/23 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, January 23, 2023 Special Council Minutes, January 27, 2023 Executive Committee Minutes, February 6, 2023 Special Council Minutes, February 6, 2023 Planning & Development Committee Minutes, February 6, 2023 Carried 6.Presentations 6.2 Mani Shankar, Mr. Lube Pickering (In Person) Clint Scott, Unit Training Officer and Community Development Officer, PARA Marine Search and Rescue (In Person) Re: Presentation of a Donation to PARA Marine Search and Rescue Mani Shankar, Mr. Lube Pickering, appeared before Council to present a cheque in the amount of $2,000 to PARA Marine Search and Rescue and thanked Council for the opportunity to present the cheque. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 Councillor Brenner stated that the donation was an important contribution to PARA Marine Search and Rescue as it would assist them with continuing their efforts towards rescue missions. Clint Scott, Unit Training Officer and Community Development Officer, PARA Marine Search and Rescue, spoke to funds from the local community assisting the rescue missions of PARA and thanked both Council and Mr. Shankar for the ir support. 7.Delegations 7.1 Phil Donohue Re: Report LEG 03-23 Regulation of Short Term Rentals Phil Donohue, Pickering Resident, appeared before Council to speak to Report LEG 03-23. Mr. Donohue stated that 1964 Spruce Hill, a newly built home, was currently being used as an Airbnb. He added that the property was being used for parties and filming of adult films and spoke to an incident which occurred on the property involving a shooting. He said that the house was quiet since the police had attended the location and arrested some individuals in September 2022, however, the parties started again in January 2023. Mr. Donohue stated that his research had indicated that many municipalities had rules relating to the regulation of Airbnbs. He noted that Report LEG 03-23 referenced the approach that was taken by Ajax, however, it was important to note that the City to the west of Pickering was doing something much more significant. He questioned how the by- laws would be measured as it was important to have performance measures in place. He noted that the residents were promised a meeting with the Durham Regional Police Services (DRPS) since the September incident as they needed support and reinforcement. In concluding his delegation, he stated that the Report spoke to both short-term and long-term solutions, and added that the short-term solutions would not be effective and that residents were afraid to make a complaint. Mayor Ashe stated that a meeting between the residents and the DRPS had been scheduled. 7.2 Rick Troyan, True North Transparency Re: Concerns Regarding Pickering Public Library’s Photography and Video Policy Rick Troyan, True North Transparency, appeared before Council to discuss concerns regarding Pickering Public Library’s Photography and Video Policy. Mr. Troyan stated that he was a proud member of the Carcross Tagish First Nations Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 Community in White horse, Yukon Territories and that he was the owner of True North Transparency. He stated that in January he had decided to begin his journey towards media expression and news gathering and attended the Central Pickering Public Library branch to view the historical items room and added that he had his camera to record the visit. He said that he met with two librarians and the security guard who advised him that there were polices banning him from filming without permission and added that the police were then phoned which resulted in him being removed from the building. He advised that he visited Pickering City Hall a month later and had a good experience, however, when he attended the Pickering Public Library again to submit a Freedom of Information request, he was served with a trespass order excluding him from entering onto any Pickering Public Library property for one year. He noted that he was acting under his rights to freedom of expression and news gathering and the right that he was exercising was protected under the Canadian Charter of Rights and Freedoms which should have annulled the trespass order. He said that the trespass order cited violent and threatening behavior in his video and that he was not given an opportunity to comment. He added that the trespass order required him to ask for permission to enter the building even after the expiration of the trespass order. He said that the freedom of media expression was one of the most important freedoms in a democratic society and that the limitation of this right may lead to the end of democracy. A question and answer period ensued between Members of Council and Mr. Troyan regarding: whether he had delegated to the Pickering Public Library Board on this matter; whether he had received a copy of the Policy which prohibited the filming on library property; and, clarification that the intention of the filming was not to record children an d people attending the library. 6.Presentations 6.1 The Honourable Peter Bethlenfalvy, M.P.P. Pickering-Uxbridge Re: Presentation of the Long Standing Service Award to Councillor Brenner & Councillor Pickles The Honourable Peter Bethlenfalvy, M.P.P. Pickering-Uxbridge, appeared before Council to present Long Standing Service Awards to Councillor Brenner and Councillor Pickles. Minister Bethlenfalvy spoke to the Long Standing Award being to recognize municipal elected officials with 25 or more years of service on a municipal council. He spoke to the dedication and the contributions of Councillor Brenner and Councillor Pickles. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 Councillor Brenner spoke to his time on Pickering Council and thanked residents for placing confidence and trust in him. Councillor Pickles spoke to his time on Pickering Council and stated that it was his honour to serve on City Council and thanked his friends and family for their support. 7.Delegations 7.3 Clint Scott, Unit Training Officer and Community Development Officer, PARA Marine Search & Rescue Re: PARA Marine Search & Rescue’s 2022 Annual Report and Strategic Plan for 2023 and Beyond Clint Scott, Unit Training Officer and Community Development Officer, PARA Marine Search and Rescue, appeared before Council to provide an annual update on PARA Marine Search & Rescue. Through the aid of a PowerPoint presentation, Mr. Scott noted that the PARA Marine Search & Rescue had been in service f or 50+ years and stated that the organization had gone through a number of vessels over the past 56 years. He discussed the 5 to 10 Year Strategic and Business Plan and spoke to the new vision and mission statements. He further discussed Board membership, training with partners, maintaining SAR readiness, and financial sustainability, 2022 Durham Region Report highlights, and maintaining financial strength. He concluded his delegation by commenting on the asset management plans to fund a vessel replacement with near shore capability. A question and answer period ensued between Members of Council and Mr. Scott regarding: whether the vessels had crossed the US border and whether the vessels could navigate difficult waters; how the weeds in the Frenchman’s Bay impacted their operations and the vessels; and, whether there was any opportunity to keep the old vessel as a backup when the new vessel was purchased. 7.4 David Masters, Land Over Landings Re: Opposition to a Pickering Airport and Utilization of Resources David Masters, Land Over Landings, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. Mr. Masters noted that it was time for Council to reverse its decision made in October 2017 supporting an airport in Pickering in the midst of a bid for Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 an Amazon facility. He stated that he had spoken to Council in October 2017 regarding a line item in the development charges budget pertaining to a study on a potential Pickering airport and was advised by the City that the line item was not in relation to the proposed Pickering airport. He stated that money was still spent on this matter including a luncheon for an Aerotropolis, an opinion poll to support an airport being built, and that the former CAO had requested money from other regional governments to undertake a study on the proposed Pickering airport. He stated that it was time to stop wasting tax payer money on an airport in Pickering and spoke to a Report conducted by Greater Toronto Airport Authority which noted that the Toronto Pearson Airport was not at capacity and there would be no need to build a six lane run way. He spoke to the decline of air travel due to COVID-19 and the move towards virtual meetings and a recognition of climate change. He stated that the KPMG report did not indicate that an airport would be needed after 2036 and that while KPMG did consider other types of airports, it found other levels of uncertainty. He stated that it was time to oppose the building of an airport in Pickering as there was no sound business case and that it was the time to use the lands for agricultural purposes. He spoke to supply chain issues with regards to food supply and that these issues could be resolved with the use of the agricultural lands in close proximity to urban centres. A question and answer period ensued between Members of Council and Mr. Masters regarding: the delegate’s role at Land Over Landings and the nature of the organization including its source of funding; whether there was a membership fee and the number of members that were from Pickering; and, whether any member of Land Over Landings had any involvement in drafting the Notice of Motion and when the delegate was made aware of the Notice of Motion. 7.5 Louis Davis Re: Opposition to a Pickering Airport and Utilization of Resources Louis Davis, Pickering Resident, joined the meeting via audio connection to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He stated that as a longtime resident of Pickering, he was opposed to an airport in Pickering and that residents of Pickering have told the different levels of government the reasons why residents did not want an airport in Pickering. He said that Pickering was not an area where an airport was needed and that it was time to put the discussion to rest. 7.6 Mark Brooks, PickeringAirport.org Moderator, Friends of Pickering Airport Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 Mark Brooks, PickeringAirport.org Moderator, Friends of Pickering Airport , appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He stated that he was an active pilot and through the aid of a PowerPoint presentation, Mr. B rooks spoke to how an airport would be a critical element and a catalyst for development of the eastern Toronto Region, the growth of Canadian aviation, adding that by 2023 aviation would be at a rate of 105%. He stated that Ontario was currently experiencing an aviation capacity crisis and that the City of Oshawa was looking to close their flight school in an effort to reduce air traffic. He spoke to the findings of the ASA report and stated that none of the preconditions had been met to delay an airport in Pickering and stated that the ASA report provided a sound business case for an airport in Pickering. He further spoke to the potential of the lands to create jobs and economic growth and that the revenue could be used to reduce residential tax rates or increase services. He said that the City could achieve net carbon zero with the use of net carbon zero fuel and new technologies. A question and answer period ensued between Members of Council and Mr. Brooks regarding: whether aviation was more climate friendly than other modes of transportation and the impact of hydrogen energy; how the ASA report was funded; how the delegate was informed of the Notice of Motion; the name of the company that the delegate flew with as an active pilot; the sources used for the delegate’s presentation; how the flying club was funded; whether the delegate had any discussions with any City officials prior to the Council meeting; the number of active members in Friends of Pickering Airport and whether any members were City employees; whether the delegate was aware of a recent statement by the Minister of Transportation regarding the proposed airport in Pickering; whether the delegate was aware of the timing that Land Over Landings received a copy of the KPMG study; whether the Friends of Pickering Airport was the same as the flying club and whether the report was on behalf of the flying club; current projections related to aviation capacity; and, capacity issues caused at Toronto Pearson Airport during Christmas. 7.7 Anne Woolger Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 Anne Woolger, Toronto Resident, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. Ms. Woogler stated that she was an advocate for refugees and was the founder of Matthew House. She stated that in the mid-1960s her family moved from the Toronto Beaches to a 10 acre property located at the seventh concession in Pickering Township, where her father farmed on the lands and spoke to fond memories of living Pickering. She stated that the lands were then expropriated by the Federal Government for the proposed airport with their home being located on a proposed runway and spoke to memories of feeling terrified and anxious about the possibility of losing their home. She noted that the Government’s appraisal for the lands did not provide any compensation for the trees that were grown by her father. She said that her family had moved away in 1975 and discussed the parallels of her situation and the experiences of refugees. In concluding her delegation, Ms. Woogler asked Council to keep the subject lands for agricultural uses. 7.8 Carmen Lishman Paula Lishman Marta Acuna Lishman Re: Opposition to a Pickering Airport and Utilization of Resources Carmen Lishman and Marta Acuna Lishman, Pickering Residents, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. Ms. Lishman advised that her family was expropriated from the property they lived at in Pickering over 50 years ago. Ms. Lishman stated that there were numerous reasons for not needing an airport in Pickering and that these reasons had been stated repeatedly in the past. She noted that in 1969 her father had built a replica of a Lunar module in their front yard as he was inspired by the moon landing and added that they were grateful that 50 years later the lands were still available for agricultural u se. She stated that residents cannot rely on food being flown from California and that the remaining lands were an opportunity to advance food security. She stated that the lands could be used for many purposes and it was time to use the lands to improve critical food supply. She discussed her time living in the area and spoke about a small common garden situated near the Kubota factory and stated that with the effort of a small number of people, the bounty had fed all of the volunteers and provided food to food banks. She added that the KPMG study illustrated that there was no need for an airport now or later, and that opposing an airport would be encouraging food security, agriculture, job creation, innovation, cultural and environment protection, community building opportunities, and advancing the quality of life for all Pickering residents. 7.9 Ivan Battye Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 Re: Opposition to a Pickering Airport and Utilization of Resources Ivan Battye, Pickering Resident, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He referred to the written correspondence submitted as part of his delegation adding that it was a copy of his delegation to the Durham Region Counci l. He spoke to an article written by Gary Polonsky in March 13, 2019 placed in the local newspaper, capacity statements for Toronto Pearson Airport, the Consultative Committee background, a letter by Duncan Campbell noting that Toronto could not produce 90 movements an hour within the way they do business, and the current and the five year forecast for Toronto Pearson Airport. He also referred to a statement by Minister of Transportation regarding no decision s or plans being made to develop an airport in Pickering. A brief question and answer period ensued between Members of Council and Mr. Battye regarding: whether the delegate was in support of the Notice of Motion; and, the subject matter expertise of the delegate. 7.10 Lee Parsons, MGP City Plan Ltd. Re: Opposition to a Pickering Airport and Utilization of Resources Lee Parsons, MGP City Plan Ltd., appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. Mr. Parsons stated that MGP City Plan Ltd. worked on planning projects in Canada and globally, and added that his role was to undertake a masterplan in response to the opportunity to create a major new employment and transportation focus for the eastern GTA. He noted that this would be a transformational project for Pickering, Durham, and Hamilton area and advised that the lands were identified by the Federal Government, the Durham Region, and Pickering for economic development including the building of a new airport. He added that this idea was not new and that it was endorsed by Council in 2017, and added that the subject area would become a nexus of transportation and a powerful location for advanced enterprise. He stated that at full development, the lands would be the site for 60,000 jobs and indirect employment for Pickering, Durham, and greater Toronto Hamilton area. He spoke to a vision of a multi-mode of transportation hub which could be transformed to a major employment area and that t he need for this vision had been established by policies by Pickering, Durham, and the Province of Ontario. He urged Council to vote against the Notice of Motion to lay out a plan for positive development for the future. A question and answer period ensued between Members of Council and Mr. Parsons regarding: Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 clarification regarding the previous motions passed by Pickering Council supporting an airport in Pickering; whether the delegate was a consultant for Pickering or Durham; whether the delegate had met with City officials regarding the Notice of Motion; whether the delegate was aware of the innovation corridor; whether the delegate was suggesting that a High Frequency Railway stop in Pickering was conditional upon an airport in Pickering; the name of the company the delegate was representing; whether the delegate was aware of the RFP released by the government for a High Frequency Railway; and, how an airport could impact job growth. 7.11 Doug Moffatt Re: Opposition to a Pickering Airport and Utilization of Resources Doug Moffatt withdrew their delegation and did not appear before Council. 7.12 Helen Brenner Re: Opposition to a Pickering Airport and Utilization of Resources Helen Brenner withdrew their delegation and did not appear before Council. 7.13 Howard Shearer, Chief Executive, Canada, Hitachi Canada Re: Opposition to a Pickering Airport and Utilization of Resources Howard Shearer, Chief Executive, Canada, Hitachi Canada, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. Mr. Shearer stated that he was present on behalf of Hitachi who had been in Canada for 50 years and worked on many social innovation projects. He noted that Pickering had the capability to serve all sectors of the community and added that the criteria for successful projects were willing host communities. He added that if Pickering was not a willing host , they would not be able to compete. He stated that Toronto Pearson Airport no longer had capacity to accommodate the volume of air travel and that the rural areas were now open for other opportunities, such as a High Frequency Railway. He asked Council to imagine a High Frequency Railway station connected to an airport and international flights entering Pickering. He stated that he was aware of companies that would be investing in Pickering if there was an airport as this would result in a free trade zone. He stated that there may be consequences of opposing an airport as it may threaten the City’s future of growth. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 A question and answer period ensued between Members of Council and Mr. Shearer regarding: clarification regarding free trade zones; whether there was a business case for an airport in Pickering; whether Hitachi was looking for a business venture in Pickering; whether the High Frequency Railway was dependent on an airport in Pickering; clarification that the proposed airport in Pickering may not be an international airport; the impact of an airport on a growing job force; and, the types of private business that may contribute to the building of an airport in Pickering. 7.14 Marc Kealey, K&A Inc./Toronto East Project Group Re: Opposition to a Pickering Airport and Utilization of Resources Marc Kealey, K&A Inc./Toronto East Project Group, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He noted that he used to be the administrator for the Whitby General Hospital and that in 1995, the Provincial Government had announced that there was a need to systemize health care in Ontario. He stated that at the time he had advocated for a rehabilitation centre in Whitby and discussed the opposition he had faced as a result of this advocacy. He stated that currently Durham Region was a model for systemized healthcare and noted that this was the result of the decision making by public officials. He noted that he was the principle for K&A, a company that was experts in public policy, project management, and governance and that he was also leading a group called the Toronto East Project Group. He stated that the Region was built on innovation and that an airport was an opportunity to create an advanced enterprise zone. He spoke to changes coming towards the agriculture sector such as sustainability. He stated that Council needed to build community benefit, create sustainability for the future, and that the rights of the indigenous people should be part of their decision making process. A brief question and answer period ensued between Members of Council and Mr. Kealey regarding: whether local food security was building a community benefit; whether the indigenous community was opposing an airport and the need for continued dialogue; and, whose legacy the airport project would be. 7.15 Peter Rodrigues Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 Peter Rodrigues, Pickering Resident, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He stated that he endorsed the comments made by David Masters adding that Council needed to represent the opinions of the residents. He stated that an airport could be built, but not on prime farm land and that with a High Frequency Railway, the need for an airport would be reduced. He noted that it was important to know the parties that would benefit from an airport and added that the Toronto Pearson Airport was not at capacity. He spoke to a study conducted by Pickering residents on the airport and that while Members of Council were invited no one attended. He stated that there was no business case for an airport and added that he hoped that the motion carried on a recorded unanimous vote. 7.16 Robert Lyon Re: Opposition to a Pickering Airport and Utilization of Resources Robert Lyon, Pickering Resident, appeared before Council to speak to the Notice of Motion regarding Opposition to a Pickering Airport and Utilization of Resources. He asked Council to support an airport as it represented growth, progress, opportunity, and financial stability for the City. He stated that the Federal Government was advocating for 500,000 immigrants to enter Canada and that majority of the newcomers would be coming to the GTA. Mr. Lyon advised that the Federal Government continued to support for an airport in Pickering as the lands were left for the airport when the Urban Rouge National Park was built. He added that agriculture did not create a lot of jobs locally and that the agricultural lands in northern Pickering did not allow for modern farming. He advised that the Expropriations Act required the lands to be given back to the original owners under the best possible conditions and that this was why the southern portion of the lands were sold to the tenants or the original owners who were farmers. A brief question and answer period ensued between Members of Council and Mr. Lyon regarding: the types of food sources being grown on the agricultural lands and their purpose; and, the immigrant population entering Canada and whether some could be looking to farm land. It was the consensus of Council to take a short recess. Council recessed at 10:32 p.m. and reconvened at 10:49 p.m. 8.Correspondence Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 8.1 Corr. 05-23 The Honourable Steve Clark, Minister of Municipal Housing & Affairs Re: The Streamline Development Approval Fund (SDAF) Program Extension Resolution #73/23 Moved by Councillor Butt Seconded by Councillor Robinson That Corr. 05-23, from The Honourable Steve Clark, Minister of Municipal Housing & Affairs, dated January 24, 2023, regarding The Streamline Development Approval Fund (SDAF) Program Extension, be received for information. Carried 8.2 Corr. 06-23 Gary Muller, Director of Planning, The Regional Municipality of Durham Re: Envision Durham – Release of the draft new Regional Off icial Plan (Report #2023-P-**) Resolution #74/23 Moved by Councillor Butt Seconded by Councillor Robinson That Corr. 06-23, from Gary Muller, Director of Planning, The Regional Municipality of Durham, dated February 10, 2023, regarding Envision Durham – Release of the draft new Regional Off icial Plan (Report #2023-P-**), be received for information. Carried 8.3 Corr. 07-23 Ontario’s Big City Mayors (OBCM) Re: Motion – OBCM Recommendations on the Health and Homelessness Crisis A detailed question and answer period ensued between Members of Council and staff regarding the details contained in the OBCM motion with the Chief Administrative Officer noting that the Region was responsible for delivering services relating to health and social matters, including homelessness, and that staff would be happy to obtain information from the Region and OBCM and share it with Council. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 Resolution #75/23 Moved by Councillor Butt Seconded by Councillor Robinson 1.That Corr. 07-23, from Ontario’s Big City Mayors, regarding Motion – OBCM Recommendations on the Health and Homelessness Crisis, be received for information and endorsed; and, 2.That a copy of this Resolution be forwarded to the The Honourable Sylvia Jones, Minister of Health and The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge. Carried 8.4 Corr. 08-23 Sarah Douglas-Murray, Director, Community Services, City of Pickering Re: Artifact Deaccession at Pickering Museum Village A question and answer period ensued between Members of Council and staff regarding: the manner and the place in which the deaccessions would take place; whether any of the artifacts were located outside; how the explosive artifact was overlooked; whether the committee looked at artifact X974.136.1.through a lens of diversity and whether the mannequin was Caucasian; which artifacts did not reflect the community; the process undertaken by staff to asses each artifact; which artifacts were duplicates; the number of collections held by the museum; how the lack of relevance of an artifact was decided; qualifications of the staff who conducted the assessment of the artifacts; whether there was a policy that would allow staff to receive a second opinion; why the City would purchase new artifacts when there was a lack of available resources to preserve the existing artifacts; and, whether a list of hazardous artifacts was available. Resolution #76/23 Moved by Councillor Butt Seconded by Councillor Robinson Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 That Corr. 08-23, from Sarah Douglas-Murray, Director, Community Services, City of Pickering, dated February 16, 2023, requesting approval for the deaccession of artifacts as proposed by City staff and endorsed by the Cultural Advisory Committee on January 17, 2023, be approved. Carried Later in the Meeting (See Following Motion) Resolution #77/23 Moved by Councillor Brenner Seconded by Councillor Cook That the main motion be amended to read as follows: That Corr. 08-23, from Sarah Douglas-Murray, Director, Community Services, City of Pickering, dated February 16, 2023, requesting approval for the deaccession of artifacts as proposed by City staff and endorsed by the Cultural Advisory Committee on January 17, 2023, be approved, save and except Item X974.136.1. The Main Motion, as Amended, was then Carried 8.5 Corr. 09-23 Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering Re: Pickering Anti-Black Racism Taskforce -2022 Year End Report and Proposed 2023 Work Plan Resolution #78/23 Moved by Councillor Butt Seconded by Councillor Robinson That Corr. 09-23, from Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering, dated February 17, 2023, regarding the Pickering Anti-Black Racism Taskforce 2022 Year End Report and Proposed 2023 Work Plan, be received for information. Carried 9.Report EC 02-23 of the Executive Committee held on February 6, 2023 9.1 Chief Administrative Officer, Report CAO 02-23 Memorandum of Understanding for the Sharing of Pickering Casino Revenues Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 -The Corporation of the City of Pickering and The Regional Municipality of Durham Council Decision: 1.That Report CAO 02-23 regarding the Memorandum of Understanding for the Sharing of Pickering Casino Revenues be received; 2.That Council approve the Memorandum of Understanding for the Sharing of Pickering Casino Revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham as set out in Attachment 5, and that the said Memorandum of Understanding be executed by the Mayor and the City Clerk subject to minor revisions acceptable to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor; 3.That the City Clerk forward a copy of Report CAO 02-23 to The Regional Municipality of Durham and all lower tier municipalities of Durham Region; and, 4.That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 9.2 Director, Community Services, Report CS 03-23 Beach Volleyball Court License Agreement -Ontario Volleyball Association Council Decision: 1.That the Mayor and City Clerk be authorized to execute the License Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a five year term beginning May 1, 2023 and ending September 30, 2027, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.3 Director, Community Services, Report CS 04-23 George Ashe Retrofit -Green and Inclusive Community Building Fund Application Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 Council Decision: 1.That staff be directed, through the Chief Administrative Officer, to submit an application under the Government of Canada’s Green and Inclusive Community Building (GICB) program for the retrofit of George Ashe Library & Community Centre; 2.That Pickering Council supports the George Ashe Libra ry & Community Centre application for the Government of Canada’s GICB program; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.4 Director, Operations, Report OPS 03-23 Pickering Heritage & Community Centre -Additional Archaeological Work Council Decision: 1.That Report OPS 03-23 regarding additional archaeological work to be completed for the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village be received; 2.That Council approve the hiring of Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3.That the fee proposal submitted by Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in the amount of $166,957.50 (HST Included) be accepted; 4.That the total gross project cost of $364,708.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $328,431.00 (net of HST rebate) be approved; 5.That the Director, Finance & Treasurer be authorized to finance the net costs of $328,431.00 from PHCC Construction capital project as approved in the 2021 Capital Budget as follows: Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 18 a)The sum of $100,171.00 from the DC – Parks & Recreation Reserve Fund; b)The sum of $8,868.00 from the DC – Library Reserve Fund; c)The sum of $215,451.00 from the Rate Stabilization Reserve; d)The sum of $3,941.00 from the Community Benefit Charge Reserve Fund; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.5 Director, City Development & CBO, Report PLN 04-23 Municipal Housing Targets and Municipal Housing Pledges Council Decision: 1.That Report PLN 04-23 regarding Municipal Housing Targets and Municipal Housing Pledges be received; 2.That Council advise the Honourable Steve Clark, Minister of Municipal Affairs and Housing (MMAH), that Report PLN 04-23, constitutes the City of Pickering’s Housing Pledge, as requested in his letter to the City’s Clerk, dated October 25, 2022; 3.That Council advise the Honourable Steve Clark, MMAH, that it generally supports the Municipal Housing Target of 13,000 new homes by 2031, established by the Province for the City of Pickering, yet further advises that the City’s development approval processes are but one small part of a very complex system that delivers housing to the market; 4.That Council advise Premier Doug Ford and Honourable Steve Clark, of the following: a.that it appreciates the Province’s recognition of the cumulative cost put on the construction of housing (including rental, affordable ownership and rental, and on attainable (still undefined)), of development charges, community benefits charges, and parkland contributions; and similarly advises b.that, if the funding for these services and facilities are to be transferred from these municipal charges to the property tax base, that home Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 19 owners or tenants will bear the increased cost of home ownership, which will also jeopardize housing affordability; and, c.that the City of Pickering welcomes the Premier’s guarantee to keep municipalities financially whole; 5.That Council request the Honourable Steve Clark, MMAH, to obtain similar housing pledge commitments from the building community (through the Building Industry and Land Development Association (BILD)). 6.That Council direct, through the Office of the Chief Administrative Officer, that the following initiative be undertaken: a.That the Director, City Development & CBO, in finalizing the first annual City of Pickering Housing Monitoring Report (as required by the Council adopted Pickering Housing Action Plan, 2021, Action 3.7), identify any proposed revisions to the Action Plan that would further assist in meeting the Municipal Housing Targets; and, 7.That a copy of Report PLN 04-23 and Council’s resolution thereon be forwarded to Premier Ford, Minister Clark, MMAH, The Honourable Peter Bethlenfalvy, Region of Durham, and area municipalities. Resolution #79/23 Moved by Councillor Brenner Seconded by Councillor Cook That Report EC 02-23 of the Executive Committee Meeting held on February 6, 2023 be adopted. Carried 10.Report PD 02-23 of the Planning & Development Committee held on February 6, 2023 10.1 Director, City Development & CBO, Report PLN 03-23 Draft Plan of Subdivision Application SP-2022-02 Zoning By-law Amendment Application A 04/22 Caplink Limited Part Lots 27 and 28, Concession 5 Seaton Community Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 20 A brief question and answer period ensued between Members of Council and staff regarding: what type of food would be produced at the facility; and, confirmation that live farming would not take place on the subject property. Resolution #80/23 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Draft Plan of Subdivision Application SP-2022-02, submitted by Caplink Limited, on lands being Part Lots 27 and 28, Concession 5, within the Pickering Innovation Corridor, to establish a plan of subdivision consisting of 4 blocks for employment uses, and blocks for stormwater management facility, natural heritage system, road widening, and a new municipal road, as shown on Attachment #4 to Report PLN 03-23, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and, 2.That Zoning By-law Amendment Application A 04/22, submitted by Caplink Limited, to implement Draft Plan of Subdivision SP 2022-02 and permit a food manufacturing campus on lands being Part Lots 27 and 28, Concession 5, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 03 -23, be finalized and forwarded to Council for enactment. Carried 11.Reports – New and Unfinished Business 11.1 Director, Corporate Services & City Solicitor, Report BYL 01-23 Electric Kick Scooter By-law A question and answer period ensued between Members of Council and staff regarding: which roads the E-scooters would be permitted to travel on; concerns regarding persons over the age of 18 being able to drive an E - scooter without a helmet in accordance with provincial laws; whether the Region’s by-law was similar to the proposed City By-law; the need to educate the public on which sidewalks could be used for E- scooters; whether enforcement would be done through the DRPS; and; whether a E-scooter driver could be charged for driving under the influence of alcohol. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 21 Resolution #81/23 Moved by Councillor Butt Seconded by Councillor Cook 1.That Report BYL 01-23 regarding Electric Kick Scooter By-law be received; 2.That the Electronic Kick Scooter By-law attached to this report (Attachment 1) be enacted; and, 3.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried 11.2 Director, Corporate Services & City Solicitor, Report BYL 03-23 Towing and Impound Services A question and answer period ensued between Members of Council and staff regarding: how the vendor was selected and whether the company was recommended by the DRPS; whether the towing would occur on both public and private roads; the names of the vendors used by the other Durham municipalities; and, whether the rates would be fixed for the duration of the Agreement. Resolution #82/23 Moved by Councillor Butt Seconded by Councillor Brenner 1.That an agreement with 1105729 Ontario Inc. Operating As Classic Towing & Storage be approved substantially in the form attached to this Report, subject to revisions acceptable to the Director, Corporate Services & City Solicitor; 2.That the Mayor and the City Clerk be authorized to execute the said agreement on the City’s behalf; and, 3.That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 22 Carried Resolution #83/23 Moved by Councillor Pickles Seconded by Councillor Brenner That due to the remaining items of business on the agenda, the meeting be extended to allow Council to continue to meet beyond 12:00 a.m . Carried 11.3 Director, Community Services, Report CS 05-23 Community Safety and Well-Being Initiatives -Chestnut Hill Developments Recreation Centre - Use as Emergency Overnight Warming Centre – Change in Location -Chestnut Hill Developments Recreation Complex Arena Dressing Rooms – Outreach Shower Facilities – Change in Operation A brief question and answer period ensued between Members of Council and staff regarding: whether the overnight shelter at Chestnut Hill was implemented so that individuals who visited Chestnut Hill for shelter no longer needed to travel to the East Shore facility as Chestnut Hill would now provide overnight shelter to those in need; and, the need to hear good new stories regarding homeless issues through Staff and not the Social Media. Resolution #84/23 Moved by Councillor Pickles Seconded by Councillor Brenner 1.That Report CS 05-23 regarding the implementation of Community Safety and Well-Being Initiatives be received; 2.That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with Christian Faith Outreach Centre (CFOC), set out in Attachment 1 to this report, for use of the O’Brien Room at Chestnut Hill Developments Recreation Complex (CHDRC), for emergency overnight warming centre, subject to minor revisions as may be required by the Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 23 Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with DARS Inc., set out in Attachment 2 to this report, for use of the CHRDC Arena Dressing Rooms, for outreach shower facilities, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 11.4 Director, Finance & Treasurer, Report FIN 05-23 Update on Bill 23 More Homes, Built Faster Act A Financial Perspective Resolution #85/23 Moved by Councillor Butt Seconded by Councillor Brenner That Report FIN 05-23 regarding an updated financial assessment related to Bill 23 be received for information. Carried 11.5 Director, Finance & Treasurer , Report FIN 06-23 Approval to Award the Contract to NTT Data Business Solutions Incorporated for SAP Application Management Services A brief question and answer period ensued between Members of Council and staff regarding the amount of the project that would be funded through tax payer dollars. Resolution #86/23 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Council approve the engagement of NTT Data Business Solutions Incorporated, under section 10.03 (c) of the City’s Purchasing Policy, in the Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 24 amount of $112,450.00 (net HST), for a term of one year, with potential renewals for successive one year terms, provided that terms and conditions, upon renewal, remaining in favor and alignment with City objectives; 2.That the total project cost of $112,450.00 (net HST) and other associated costs be funded over a one year period be approved; 3.That Council authorize the Director, Finance & Treasurer to approve any additional scope changes that may be required to cover additional work to be completed, or which may be required to there being sufficient funding available; 4.That Council authorize the Director, Finance & Treasurer to fund the net project cost of $112,450.00 from the capital account (WBS C10600.1801.90); and, 5.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 11.6 Director, Corporate Services & City Solicitor, Report LEG 03-23 Regulation of Short Term Rentals A question and answer period ensued between Members of Council and staff regarding: whether staff had look at the possibility of using a disturbance by-law to address concerns; mechanisms in place to turn over criminal wrongdoings to the DRPS; how staff would determine the areas that would permit Short Term Rentals (STR); whether there would be mechanism in place for a homeowner residing in an area where STRs were prohibited to list their home as a STR should they face a financial crisis; how renters would be required to acknowledge and agree to standards of behaviors; the maximum timeframe for a short-term rental; whether long term renters needed to abide by the standards of behaviors; who would be responsible for maintaining rental records and who would be verifying the identity of the renters; the process for accepting applications and the retention of those related records; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 25 the number of STR issues brought to the attention of the City; and, whether charges would be laid on the owner or the renter. Resolution #87/23 Moved by Councillor Pickles Seconded by Councillor Robinson That Report LEG 03-23 regarding the regulation of short term rentals be received for information. Note: The disposition of this matter was determined through the following referral motion Resolution #88/23 Moved by Councillor Cook Seconded by Councillor Nagy That Report LEG 03-23 be referred back to Staff to bring forward a revised work plan following the March 7, 2023 meeting with Durham Regional Police Services and that Staff report back at the March 27, 2023 Council Meeting. Carried Resolution #89/23 Moved by Councillor Brenner Seconded by Councillor Pickles That the order of the agenda be changed to hear Item 13, ‘By-laws’, and Item 14, ‘Confidential Council – Public Report’ as the next items of business. Carried 13.By-laws 13.1 By-law 7991/23 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part Lots 27 and 28, Concession 5, City of Pickering (A 04/22). Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 26 13.2 By-law 7992/23 Being a by-law to regulate the operation and use of electric kick-scooters in the City of Pickering. 13.3 By-law 7993/23 Being a by-law to exempt Blocks 117, 177 and 178, Plan 40M-2632, from the part lot control provisions of the Planning Act. Resolution #90/23 Moved by Councillor Pickles Seconded by Councillor Cook That By-law Numbers 7991/23 through 7993/23 be approved. Carried 14.Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 5:45 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7665/18 to consider matters pertaining to the security of the property of the municipality, litigation including matters before administrative tribunals, affecting the municipality, and to receive advice that is subject t o solicitor-client privilege as it pertains to the Corporate Security Annual Report and an Appeal of Official Plan Amendment 38 to the OLT. 14.1 Confidential Memorandum from the Director, City Development & CBO, and Director, Corporate Services & City Solicitor Re: Council Direction Regarding Appeal of Official Plan Amendment 38 Decision City File: OPA 20-004/P City Initiated OLT File: OLT-22-004770 Resolution #91/23 Moved by Councillor Brenner Seconded by Councillor Pickles That, with respect to the appeals of Proposed Official Plan Amendment 38, (file OPA 20-004/P, initiated by the City of Pickering), the City respond, and that staff be directed to retain such external legal, planning and other consulting resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 27 as are required to defend Council’s adoption of Amendment and of the Regional Commissioner of Planning & Economic Development’s decision to approve the Amendment (as modified) at the Ontario Land Tribunal. Carried Mayor Ashe noted that a recess would be in order in accordance with the City’s Procedure By-law to consider the remaining items of business on the Agenda at a future meeting date. Resolution #92/23 Moved by Councillor Brenner Seconded by Councillor Robinson That the Council Meeting of February 27, 2023 recess until 7:00 p.m. on March 8, 2023. Carried Council recessed at 12:52 a.m. on February 27, 2023 and reconvened at 7:00 p.m. on March 8, 2023. Mayor Ashe stated that at the February 27 th Council Meeting, a delegate had made disrespectful comments towards Councillor Nagy and stated that although he had condemned the behavior, he could have been more forceful in standing up for Councillor Nagy. He stated that in essence he had failed in h is responsibility to maintain decorum and civility and added that at the conclusion of the meeting he had apologized to Councillor Nagy and thanked Councillor Nagy for accepting the apology. Mayor Ashe advised that during the same evening a resident had emailed all of Council as they were troubled by what they had witnessed and expressed the need to maintain proper and respectful behavior at all times. Mayor Ashe noted that decorum and civility should be the foundation of the City’s public meetings and the need to have meaningful discussion with all viewpoints being considered. He stated that respect and civility should also be extended to staff as they deserved to be treated properly and pledged his commitment to uphold decorum in Council meetings. 12.Motions and Notice of Motions 12.1 Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 28 A discussion and a question and answer period ensued between Members of Council and staff regarding: the need create, maintain, and protects jobs in agriculture to address climate change; the business case for an airport being nonexistent; the Paris Planet Agreement adopted in 2016 as a global effort to fight climate change; the City of Pickering achieving the #5 Milestone of the Partners for Climate Protection Program in 2015, City Council endorsing the Corporate Energy Management Plan in 2019, and making a public commitment to resilient development and long term climate action; an airport in Pickering displacing jobs and employm ent already in place in the agricultural job sector; the intent of the motion being to request that no additional resources be utilized to promote an airport in Pickering; the proposed motion not hindering the City’s chances of receiving a High Frequency Railway station in Pickering; a resolution being passed recently by the Region of Durham regarding a High Frequency Railway station in Durham Region; whether there was any consultation between City staff and Members of Council regarding the Notice of Motion; whether the Pickering Official Plan had a designation for an airport in Pickering; whether a reasonable person could come to a different conclusion on the KPMG study that was different from the Notice of Motion and the report by Land Over Landings; whether a reasonable person could come to a conclusion that the lack of support for an airport could affect the possibility of receiving a High Frequency Railway station in Pickering; Greater Toronto Airport Authority’s (GTAA) support for an airport in Pickering; whether the information from the 2017 KPMG report was outdated; and, the Notice of Motion being premature. Resolution #93/23 Moved by Councillor Nagy Seconded by Councillor Cook WHEREAS, in May 2016, Transport Canada awarded a contract to KPMG to undertake a Pickering Lands Aviation Sector Analysis to update the supply and Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 29 demand forecasts of the 2010 Needs Assessment Study: Pickering Lands and to develop and assess type and role options for a future airport and provide an economic impact report; And Whereas, on October 10, 2017, Pickering Council passed Resolution #355/17 declaring that “the Federal Government be advised that the City of Pickering supports the development of an airport in Pickering, subject to the results identified in the Aviation Sector Analysis – Pickering Airport Study and the appropriate Environmental Assessments”; And Whereas, Toronto Pearson International’s current Master Plan, published in December 2017, stated that Pearson’s runway capacity would be “sufficient to 2037” without adding the already approved sixth runway; And Whereas, the KPMG analysis was completed in 2019 and the Supply and Demand analysis found that, for the study’s 2016-2036 planning horizon, “there will be sufficient capacity in the southern Ontario airports system … without the requirement to build a new airport”, and KPMG reached this conclusion without considering the effects of climate change and its future impacts on aviation; And Whereas, KPMG cautioned that there was “a significant level of unce rtainty” around scenarios that examined types of airports offering services other than commercial passenger services, that the scenarios were “exploratory in nature”, and that “conclusions cannot be drawn” from those exercises; And Whereas, on December 16, 2019, the Council of the City of Pickering endorsed a Climate Change Declaration resolution that undertook to “strive for a reduction in greenhouse gas emissions to reduce the local and global impacts of climate change”; And Whereas, then Transport Minister Marc Garneau wrote to Durham Regional Chair John Henry on March 25, 2020, to confirm KPMG’s finding of “no immediate need for additional airport capacity in the Greater Toronto Area” and that “any decision on the future of the Pickering Lands must be based on a sound business case…”; Now therefore it be it resolved: 1.That based on KPMG’s conclusion that a sound supply-and-demand business case could not be made for a Pickering airport up to 2036, and based on the City’s declared intention to reduce its greenhouse gas emissions, the Council for The Corporation of the City of Pickering does not support an airport on the Pickering Lands; and that no further resources Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 30 and/or funds be utilized to promote an airport on the Pickering Lands; and that the City of Pickering continue to endorse support for a High Frequency Rail option with a station located in Green River as the preferred transportation network; and, 2.That this resolution be forwarded to the Minister of Transport Canada, Omar Alghabra, and to Pickering-Uxbridge MP O’Connell, as well as to MPs Anandasangaree, Carrie, Holland, Jaczek, Turnbull, and O’Toole; to Durham and York regional councils, and to Scarborough East councillors; and to the municipal councils of Ajax, Markham, Oshawa, Scugog, Stouffville, Uxbridge, Vaughan, and Whitby. Note: The disposition of this matter was determined through the following deferral motion Resolution #94/23 Moved by Councillor Robinson Seconded by Councillor Pickles That the Motion regarding an Opposition to a Pickering Airport and Utilization of Resources be deferred to the April 24, 2023 Council Meeting. Carried on a Recorded Vote as Follows: Yes Councillor Butt Councillor Pickles Councillor Robinson Mayor Ashe No Councillor Brenner Councillor Cook Councillor Nagy 12.2 North East Pickering Carruthers Creek Watershed – Seeking an Agreement from the Town of Ajax A discussion and question and answer period ensued between Members of Council and staff regarding: no one having contacted the Town of Ajax regarding whether their concerns pertaining to the Watershed on Carruthers Creek had been satisfied; the consultation that took place between staff and Members of Council with drafting the Notice of Motion; the level of involvement the Town of Ajax would have in the Secondary Plan; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 31 the wording of the Notice of Motion being unclear and how satisfaction of the Town of Ajax would be measured; whether the Town of Ajax had acted on the EAs of the Study they had undertaken with regards to the Carruthers Watershed; whether the motion was a reconsideration of Council Resolution #347/20 and whether a reconsideration of the motion would be in order as action had already been taken on the Council Resolution; whether the City was close to approving a Secondary Plan; whether the City had excluded its ability to implement an interim control by- law; and, whether there were other instances where municipalities required the approval of other municipalities. Resolution #95/23 Moved by Councillor Brenner Seconded by Councillor Cook WHEREAS, Council Resolution 347/20 pertaining to a Request for an MZO for Lands in North East Pickering (Veraine) was amended at the June 29th Meeting of Council to include a new Item 2(b); And Whereas, amendment Resolution 348/20 directed Staff to include the August Secondary Plan Strategy the ability to implement an interim control By-law prior to any approvals to ensure that the Town of Ajax is satisfied with any matters pertaining to the Watershed on Carruthers Creek; And Whereas, the direction of the Council has not been acted upon nor have any other options been put forward by the Staff from the City of Pickering to enable an agreement to be entered into with the Town of Ajax on this matter; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering requests: 1.The Town of Ajax to advise the City of Pickering if their concerns pertaining to the Watershed on Carruthers Creek have been satisfied and/or if they have entered into any agreement with Dorsay Pickering Limited and/or any other Landowners in North East Pickering as referenced in item 7.10 Correspondence 26-20; and, 2.That a Copy of this resolution be sent to the Town of Ajax, Durham Region and the Minister of Municipal Affairs. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 32 Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Cook Councillor Nagy Councillor Robinson No Councillor Butt Councillor Pickles Mayor Ashe 12.3 Durham Meadoway Enhancements and Amendments A discussion and question and answer period ensued between Members of Council and staff regarding: the Durham Meadoway being a good opportunity for Pickering; whether staff were also providing comments and suggestions to the Region regarding the Durham Meadoway and the need for the comment submission to include both the staff’s comments and the Notice of Motion; materials that would be used for an artificial ice-skating trail; who would be absorbing the cost of the Project; and, how the input of other municipalities would affect the vision of the Project. Resolution #96/23 Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, the Durham Meadoway is a proposed active transportation corridor and greenspace connecting Rouge National Urban Park in the City of Pickering to Simcoe Street in the City of Oshawa; And Whereas, the Durham Meadoway will connect four municipalities along 27 kilometres of the Gatineau Hydro Corridor; And Whereas, the City of Pickering is a Municipal/Community Stakeholder; And Whereas, the Visioning Study to create the Durham Meadoway will identify enhancements and amenities that will help foster a distinct sense of place and make the multi-use path easier and more comfortable to use; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering makes the following recommendations to Durham Region for inclusion in the Durham Meadoway: 1.Low level non-intrusive lighting along the Multi Use Trail System; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 33 2.Rest Stations situated along the Multi Use Trail System; 3.Artificial Ice Surface Skating Trail to be located in either Segment 1 or 2; and, 4.That a copy of this resolution be forwarded to Alia Tulloch, Transportation and Planning, Region of Durham and Staff to be included in the City’s complete comments submission to the Region of Durham. Carried It was the consensus of Council to take a short recess. Council recessed at 8:18 p.m. and reconvened at 8:26 p.m. 12.4 Community Inclusion Lab – Modernizing Civic Engagement Through Innovation Practice A discussion and question and answer period ensued between Members of Council and staff regarding: the Notice of Motion providing an opportunity to work with a number of individuals from the community and organizations; whether there would be any costs associated with the creation of a T hink Tank and the need to for staff to investigate the Notice of Motion and report back on the matter; the process for creating a committee under the City’s current policies and the need for more information on the initiative; and, how this body would fit into current plans and initiatives underway at the staff level such as the City’s Strategic Plan. Resolution #97/23 Moved by Councillor Brenner Seconded by Councillor Cook WHEREAS, the City of Pickering is committed to a process of collaboration and consultation to build a City that works for all; And Whereas, community engagement is one of Pickering’s highest priorities as it increases transparency and accountability; promotes inclusiveness and diversity; improves decision-making; enhances civic engagement; and strengthens trust between residents and City Hall; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 34 And Whereas, to achieve an inclusive framework enabling residents to be involved it is imperative to remove all barriers; And Whereas, the goal of a Community Inclusion Lab (CIL) is to extend the benefits of insight and innovation processes to find creative new ways to engage communities, tap into their knowledge and experience, promote exceptionally high quality of experience and build civic pride; And Whereas, the CIL can be a modernization mechanism for reaching deeply into our diverse communities to engage, understand, mobilize and respond to a range of diverse issues; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering takes the following actions: 1.Appoint Deputy Mayor Brenner to lead a Think Tank through the creation of a Community Inclusion Lab; 2.And that Pickering Resident Dave Sora be appointed to act as Co-Lead; 3.And that the Think Tank will draw upon a range of Community Reso urces to garner their expertise; 4.Will collaborate with the Division Head, Public Affairs & Corporate Communications; and, 5.Will report back to Council no later than end of Q3 on the status of the work of the Think Tank. Lost on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Cook Councillor Nagy No Councillor Butt Councillor Pickles Councillor Robinson Mayor Ashe 12.5 Veterans Flag Raising A discussion and a question and answer period ensued between Members of Council and staff regarding: how many flag poles were at the cenotaph; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 35 whether the Canadian flag and the veterans flag would be flown for all of November; whether the Legion was consulted on the Notice of Motion; clarification on the timing for flying the poppy flag and the flag for Truth and Reconciliation; and, concerns from community groups that Council based motions override traditional processes where requests are made directly by community groups. Resolution #98/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, the Legion inspires Canadians to remember those who made the ultimate sacrifice for our country; And Whereas, a Veterans flag dedicated to honoring those who served, those whom paid the ultimate sacrifice, and those who continue to serve today deserve to be recognized throughout the entire month of November; And Whereas, The Corporation of the City of Pickering has flag-raising ceremonies at the Civic Complex designating given periods of time to recognize the efforts and commitments of an individual, event or organizati on that enhances our community; And Whereas, on the last Friday in October, a Poppy flag is raised to create awareness of the Legions Poppy Campaign raising funds to support Veterans and their families in need; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering direct through the Office of the CAO an amendment to the policy of flag raising to include: 1.The Legions Poppy Campaign flag raising from the last Friday in October until after the Remembrance Ceremony; 2.The raising of a Veterans flag immediately following the lowering of the Poppy Campaign flag to be flown at the Cenotaph until Sunset on the 30 th day of November each year; and, 3.To come into effect October 2023. Carried Unanimously on a Recorded Vote Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 36 12.6 Public Disclosure of Address A discussion and a question and answer period ensued between Members of Council and staff regarding: the Notice of Motion intending to protect the privacy of delegates and delegates still being required to provide their contact information at the time of registration; whether written correspondence placed on public agendas excluded the address of the correspondent; whether the Notice of Motion required an amendment to the City’s Procedure By-law; the need for residents to identify whether they were Pickering residents; whether delegates were still able to identify their address should they wish to do so; and, whether Council could still clarify with the individual on where they live within the City generally. Resolution #99/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, open and unfettered access to Municipal government is a vital aspect of local democracy; And Whereas, The Corporation of the City of Pickering requires delegates to disclose personal information about their home address within their delegation; And Whereas, no mechanism is in place to protect access to this information; And Whereas, disclosing delegates home addresses during an open forum is a matter of public safety and security; And Whereas, The Corporation of the City of Pickering has a responsibility to prevent delegates from being in danger and/or causing them undue stress as a result; And Whereas, delegation addresses become part of the public record; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO to stop the practice of requiring delegations to publicly disclose their home address during their delegation. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 37 Carried 12.7 Urban Farming A discussion and a question and answer period ensued between Members of Council and staff regarding: the City of Toronto having a similar pilot project; the City’s exotic animal by-law prohibiting chicken raising and whether enforcement would be waived during the pilot project; the possibility for the Notice of Motion to create conflict between neighbours; concerns regarding coyotes and other animals being drawn into communities; the staff report on the matter needing to provide information on identifying the pilot locations, engagement opportunities, health, safety and inspections, and an update on the City of Toronto’s pilot project Resolution #100/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, The Corporation of the City of Pickering promotes itself as becoming one of the most sustainable cities in Canada; And Whereas, rising inflation and grocery prices are affecting the food choices of families making healthy food inaccessible; And Whereas, poor nutrition ultimately affects one’s overall health putting a burden on our healthcare system; And Whereas, supplying families with nutritious eggs raised without hormones and antibiotics at a low cost; And Whereas, chickens eat grass clippings and food scraps thereby reducing waste; And Whereas, looking after hens makes staying at home enjoyable and helps educate children about chicken farming; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO to consult with stakeholders regarding the implementation of an Urban Farming pilot project for the enjoyment Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 38 of Urban backyard egg production only and Urban Farming to include Vertical Farming, and Urban Farming to include Vertical Farming, and that staff report back to Council no later than the end of Q2. Carried 12.8 Implementation Office of Affordability A discussion and question and answer period ensued between Members of Council and staff regarding: the need for a quantitative definition for affordable housing; the challenges posed by the current housing market and amendments to provincial legislation; the proposed staffing model; social and affordable housing being under the Region’s jurisdiction and concerns regarding the overlapping of similar work that the Region m ay be undertaking; ensuring that the City does not take a lead role on the purchase or building of affordable housing; holding the developers responsible for affordable housing; and, the Region not having a clear definition of affordable housing and how the Notice of Motion would affect the Region. Resolution #101/23 Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS, resolution #790/22 gave direction for Planning and Development “To consider adding a dedicated function similar to an Office of Affordability, within the City, the scope of work which include implementing the Pickering Housing Strategy & Action Plan 2021–2031, December 22, 2021”; And Whereas, one of the key priorities for residents of Pickering and the Government of Ontario is the obtainability and accessibility of affordable housing; And Whereas, recent changes to Legislation by the Province of Ontario will result in the City of Pickering experiencing unprecedented growth with little to no guarantees that it will achieve affordability options for first-time homeowners, families and older adults; Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 39 And Whereas, the lack of affordable and sustainable housing have reached a crisis in our City, across Durham Region and the GTHA; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs the following: 1.That an Office of Affordability (OA) be created within the City Development Department; 2.That the role of the OA include but not be limited to (a) research and recommend a definition for housing affordability in the City of Pickering (b) be the subject expert/resource for all available programs/funding opportunities from all levels of government that can assist developers/builders to achieve affordability (c) review and comment on all applications to the City Development Department under the affordability lens; 3.That the Director of City Development be directed through the Office of the CAO to develop a staffing model that will ensure it is sufficiently staffed and same be included in the 2023 Current Budget for implementation no later than Q3; and, 4.That the Director of Finance work with the Director of City Development to amend the fee formula for processing applications by City Development to reflect the operating cost for the OA. Carried Unanimously on a Recorded Vote 15.Other Business 15.1 Councillor Butt gave notice that he would be bringing forward a Notice of Motion regarding the financial needs for the victims of Turkey and Syria. 15.2 Councillor Robinson stated that the prior notice she had given for a Notice of Motion regarding Tree preservation on private property would also include the protection of urban forests and address maximum pavement coverage on private properties. 15.3 Councillor Robinson gave notice that she would be bringing forward a Notice of Motion regarding increasing the current minimum radius notification for planning applications. Council Meeting Minutes February 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 40 15.4 Councillor Robinson gave notice that she would be bringing forward a Notice of Motion on making public consultation processes more accessible by removing the requirement to input certain pieces of personal information on surveys. 15.5 Mayor Ashe spoke to the number of notice of motions brought forward and the need for collaboration with staff for their input and added that lengthy meetings were not sustainable. Discussion ensued regarding the possibility of including a question and answer period with staff at the end of meetings in the Procedure By-law and more effective methods of circulating correspondence to Council, and notices of motion so that Members were aware of them prior to the publication of the agenda . 16.Confirmation By-law By-law Number 7994/23 Councillor Brenner, seconded by Councillor Robinson moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of February 27, 2023. Carried 17.Adjournment Moved by Councillor Butt Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 9:53 p.m. Dated this 8th of March, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk