HomeMy WebLinkAboutFebruary 6, 2023Executive Committee
Meeting Agenda
February 6, 2023
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Nagy
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Members of the public may attend the meeting in person, or may observe the meeting
proceedings by viewing the livestream. A recording of the meeting will also be available
on the City’s website following the meeting.
Page
1.Roll Call
2.Disclosure of Interest
3.Delegations
Members of the public looking to provide a verbal delegation to Members of the Executive
Committee may do so either in person, or through a virtual audio telephone connection
into the meeting. For more information, and to register as a delegate, visit
www.pickering.ca/delegation, and complete the on-line delegation form or email
clerks@pickering.ca.
The list of delegates who have registered to speak will be called upon one by one by the
Chair in the order in which they have registered. A maximum of 10 minutes shall be
allotted for each delegation.
Please be advised that your name and address will appear in the public record and will
be posted on the City’s website as part of the meeting minutes.
3.1 Alia Tulloch, Transportation Planning Analyst, Region of Durham (In Person)
Re: Durham Meadoway Visioning Study Update
4.Matters for Consideration
4.1 Chief Administrative Officer, Report CAO 02-23 1
Memorandum of Understanding for the Sharing of Pickering Casino
Revenues
-The Corporation of the City of Pickering and The Regional Municipality
of Durham
Recommendation:
1.That Report CAO 02-23 regarding the Memorandum of
Understanding for the Sharing of Pickering Casino Revenues be
received;
Executive Committee
Meeting Agenda
February 6, 2023
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Nagy
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
2. That Council approve the Memorandum of Understanding for the
Sharing of Pickering Casino Revenues between The Corporation of
the City of Pickering and The Regional Municipality of Durham as
set out in Attachment 5, subject to minor revisions acceptable to the
Chief Administrative Officer and the Director, Corporate Services &
City Solicitor;
3. That the City Clerk forward a copy of Report CAO 02-23 to The
Regional Municipality of Durham and all lower tier municipalities of
Durham Region; and,
4. That the appropriate City of Pickering officials be given authority to
take the necessary actions to give effect thereto.
4.2 Director, Community Services, Report CS 03-23 35
Beach Volleyball Court License Agreement
- Ontario Volleyball Association
Recommendation:
1. That the Mayor and City Clerk be authorized to execute the License
Agreement set out in Attachment 1 of this Report to which Ontario
Volleyball Association will be permitted to operate beach volleyball
programs in Diana, Princess of Wales Park for a five year term
beginning May 1, 2023 and ending September 30, 2027, subject to
minor revisions acceptable to the Director, Community Services and
the Director, Corporate Services & City Solicitor; and,
2. That the appropriate City officials be authorized to take the
necessary actions as indicated in this report.
4.3 Director, Community Services, Report CS 04-23 44
George Ashe Retrofit
- Green and Inclusive Community Building Fund Application
Recommendation:
1. That staff be directed, through the Chief Administrative Officer, to
submit an application under the Government of Canada’s Green
Executive Committee
Meeting Agenda
February 6, 2023
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Nagy
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
and Inclusive Community Building (GICB) program for the retrofit of
George Ashe Library & Community Centre;
2. That Pickering Council supports the George Ashe Library &
Community Centre application for the Government of Canada’s
GICB program; and,
3. That the appropriate City of Pickering officials be authorized to take
the necessary action to give effect hereto.
4.4 Director, Operations, Report OPS 03-23 48
Pickering Heritage & Community Centre
- Additional Archaeological Work
Recommendation:
1. That Report OPS 03-23 regarding additional archaeological work to
be completed for the Pickering Heritage & Community Centre
(PHCC) at the Pickering Museum Village be received;
2. That Council approve the hiring of Archaeological Services Inc. for
Consulting and Professional Services for the Archaeological
Assessment of the PHCC project site in accordance with
Purchasing Policy 10.03 (c), as the assignment is above
$50,000.00;
3. That the fee proposal submitted by Archaeological Services Inc. for
Consulting and Professional Services for the Archaeological
Assessment of the PHCC project site in the amount of $166,957.50
(HST Included) be accepted;
4. That the total gross project cost of $364,708.00 (HST included),
including the fee amount and other associated costs, and the total
net project cost of $328,431.00 (net of HST rebate) be approved;
5. That the Director, Finance & Treasurer be authorized to finance the
net costs of $328,431.00 from PHCC Construction capital project as
approved in the 2021 Capital Budget as follows:
Executive Committee
Meeting Agenda
February 6, 2023
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Nagy
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
a) The sum of $100,171.00 from the DC – Parks & Recreation
Reserve Fund;
b) The sum of $8,868.00 from the DC – Library Reserve Fund;
c) The sum of $215,451.00 from the Rate Stabilization Reserve;
d) The sum of $3,941.00 from the Community Benefit Charge
Reserve Fund; and,
6. That the appropriate City of Pickering officials be authorized to take
the necessary action to give effect hereto.
4.5 Director, City Development & CBO, Report PLN 04-23 53
Municipal Housing Targets and Municipal Housing Pledges
Recommendation:
1. That Report PLN 04-23 regarding Municipal Housing Targets and
Municipal Housing Pledges be received;
2. That Council advise the Honourable Steve Clark, Minister of
Municipal Affairs and Housing (MMAH), that Report PLN 04-23,
constitutes the City of Pickering’s Housing Pledge, as requested in
his letter to the City’s Clerk, dated October 25, 2022;
3. That Council advise the Honourable Steve Clark, MMAH, that it
generally supports the Municipal Housing Target of 13,000 new
homes by 2031, established by the Province for the City of
Pickering, yet further advises that the City’s development approval
processes are but one small part of a very complex system that
delivers housing to the market;
4. That Council advise Premier Doug Ford and Honourable Steve
Clark, of the following:
a. that it appreciates the Province’s recognition of the cumulative
cost put on the construction of housing (including rental,
affordable ownership and rental, and on attainable (still
Executive Committee
Meeting Agenda
February 6, 2023
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Nagy
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
undefined)), of development charges, community benefits
charges, and parkland contributions; and similarly advises,
b.that, if the funding for these services and facilities are to be
transferred from these municipal charges to the property tax
base, that home owners or tenants will bear the increased cost
of home ownership, which will also jeopardize housing
affordability; and,
c.that the City of Pickering welcomes the Premier’s guarantee to
keep municipalities financially whole;
5.That Council request the Honourable Steve Clark, MMAH, to obtain
similar housing pledge commitments from the building community
(through the Building Industry and Land Development Association
(BILD));
6.That Council direct, through the Office of the Chief Administrative
Officer, that the following initiative be undertaken:
a.That the Director, City Development & CBO, in finalizing the first
annual City of Pickering Housing Monitoring Report (as required
by the Council adopted Pickering Housing Action Plan, 2021,
Action 3.7), identify any proposed revisions to the Action Plan
that would further assist in meeting the Municipal Housing
Targets; and,
7.That a copy of Report PLN 04-23 and Council’s resolution thereon
be forwarded to Premier Ford, Minister Clark, MMAH, The
Honourable Peter Bethlenfalvy, Region of Durham, and area
municipalities.
5.Other Business
6.Adjournment
Report to
PJ(KERJNG Executive Committee
Report Number: CAO 02-23
Date: February 6, 2023
From: Marisa Carpino
Chief Administrative Officer
Subject: Memorandum of Understanding for the Sharing of Pickering Casino Revenues
-The Corporation of the City of Pickering and The Regional Municipality of
Durham
-File: A-1440
Recommendation:
1. That Report CAO 02-23 regarding the Memorandum of Understanding for the Sharing of
Pickering Casino Revenues be received;
2. That Council approve the Memorandum of Understanding for the Sharing of Pickering
Casino Revenues between The Corporation of the City of Pickering and The Regional
Municipality of Durham as set out in Attachment 5, subject to minor revisions acceptable
to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor;
3. That the City Clerk forward a copy of Report CAO 02-23 to The Regional Municipality of
Durham and all lower tier municipalities of Durham Region; and
4. That the appropriate City of Pickering officials be given authority to tak e the necessary
actions to give effect thereto.
Executive Summary: Ontario Lottery and Gaming Corporation (“OLG”) opened Pickering
Casino Resort (“PCR”) on July 26, 2021 under Provincial mandatory capacity restrictions due
to COVID-19. At this time, PCR features approximately 2,200 slot machines, 90 live gaming
tables, 52 stadium gaming terminals with several restaurants as one of the Province’s premier
gaming and entertainment destinations. In recent days, PCR Hotel opened its 275 room tower
and is expected to open its 2,500 seat theatre in January 2023.
OLG makes payments to host communities under the Municipality Contribution Agreements
(“MCAs”) using a prescribed formula consistently applied across all sites in Ontario and based
on a graduated scale of gaming revenue at hosted sites. In accordance with Pickering’s MCA
with OLG dated February 12, 2020 (Attachment 1) and the amendment to the MCA dated
October 28, 2022 (Attachment 2), OLG has issued non-tax gaming revenue payments totaling
$20,253,780 (up to December 31, 2022) to the City of Pickering for hosting the Pickering
Casino Resort.
At the Council Meeting of April 10, 2018, days after Great Canadian Gaming announced it
would build a new casino at the Durham Live site located at Church and Bayly i n Pickering,
City Council approved a motion that directed City staff to consult with staff at The Regional
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CAO 02-23 February 6, 2023
Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 2
Revenues
Municipality of Durham (“Region”) and to make recommendations to City Council regarding the
terms of a revenue sharing agreement as per Resolution #432/18 (Attachment 3). As stated in
the 2018 resolution, Pickering has publicly proposed that 30 percent of gaming revenues at full
build-out of the gaming facility be directed to the Region and further that a portion of the
revenues shared be directed to Social Housing and or other social programs.
In 2022, with the full build out of the gaming facility, City staff worked with Region staff to
identify the core principles to inform the sharing of Pickering Casino Revenues. Guided by
Pickering Resolutions #432/18 and #240/20 (Attachment 4), terms for a memorandum of
understanding (“MOU”) have been negotiated and deemed satisfactory to both City of
Pickering and Region staff. The draft MOU is Attachment 5 to this Report.
The purpose of this report to seek Council’s approval of the MOU.
Financial Implications: The draft MOU is based on the principle that the City shares its
casino revenues “earned” with an effective date of January 1, 2023. Therefore, the casino
revenue payment for the period of October 1 to December 31, 2022 received in late January
2023 is exempt from the MOU.
Based on an annual estimated Pickering Casino revenues, as part of the MCA, in the amount
of $16 million, the following allocations will be made:
City of Pickering will retain $13 million per year and the Region will receive $3 million
per year.
Over the term of the agreement ending 2026, the City of Pickering will retain $52 million
and the Region will receive $12 million.
Subject to Council’s approval of the annual budget, the an nual allocation of Pickering casino
revenues by the City of Pickering will be substantially dedicated to capital projects and a
portion to community grants. For public information, the City’s allocation of funds will be
clearly identified in the annual Budget and on the City’s website.
Discussion: Ontario Lottery and Gaming Corporation (“OLG”) opened Pickering Casino
Resorts (“PCR”) at the Durham Live site on July 26, 2021 under Provincial mandatory capacity
restrictions due to COVID-19. PCR features approximately 2,200 slot machines, 90 live
gaming tables, 52 stadium gaming terminals with several restaurants as one of the Province’s
premier gaming and entertainment destinations. By April 2022, indoor gathering limits were
lifted, allowing all gaming facilities in PCR to be open without capacity restrictions. As of
January 2, 2023, PRC opened their 275 room hotel tower and is expected to open their 2,500
seat theatre on January 28, 2023.
OLG makes payments to host communities, including the City of Pickering, under the
Municipality Contribution Agreements (“MCAs”) using a prescribed formula consistently applied
across all sites in Ontario and based on a graduated scale of gaming revenue at hosted sites.
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CAO 02-23 February 6, 2023
Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 3
Revenues
In accordance with Pickering’s MCA with OLG dated February 12, 2020, and amended on
October 28, 2022 (Resolution #30-22), Pickering receives the following:
A. the aggregate (without duplication) of:
5.25% of the Electronic Games Revenue, if any, generated in such Operating Year that
is less than or equal to $65 million; plus
3.00% of the Electronic Games Revenue, if any, generated in such Operating Year, that
is more than $65 million and less than or equal to $200 million; plus
2.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is
more than $200 million and less than or equal to $500 million; plus
0.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is
more than $500 million; plus
B. 4.00% of Live Table Games Revenue, if any, generated in such Operating Year; and
C. 4.00% of Sportsbook Revenue, if any, generat ed in such Operating Year.
The City’s 4% share of Sportsbook Revenue was added to the MCA by the October 28, 2022
amendment. In accordance with the amended MCA, payments received by the City to date for
hosting the Pickering Casino Resort total $20,253,780 (up to December 31, 2022).
On April 10, 2018, City Council approved a motion that directed City staff to consult with staff
at the Region and to make recommendations to City Council regarding the terms of a revenue
sharing agreement. As stated in Resolution #432/18, the City of Pickering has publicly
proposed that 30 percent of gaming revenues at full build-out of the gaming facility be directed
to the Region and further that a portion of the revenues shared be directed to social housing
and or other social programs.
In 2022, with the full build out of the gaming facility, City staff worked with Region staff to
identify the core principles to inform the sharing of Pickering Casino revenues. Guided by
Pickering Resolutions #432/18 and #240/20, terms for the MOU have been negotiated and
deemed satisfactory to both City of Pickering and Region staff.
In summary, the provisions of the MOU include but are not limited to the following:
Revenue sharing will be retro-active to January 1, 2023 with payments made by the
City to the Region annually;
Annually, the first $10 million in casino revenues from the MCA are allocated to the City
and the remaining balance of casino revenues from the MCA are shared 50%/50%,
with the Region’s share capped at $6 million per year;
The CAO’s for the City and the Region will hold semi-annual meetings to share
information; - 3 -
CAO 02-23 February 6, 2023
Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 4
Revenues
The City and the Region keep their respective responsibilities for establishing policies,
budgets and service levels for programs and services within each jurisdiction;
The MOU will survive any change in the gaming operator;
The term of the MOU shall expire on December 31, 2026 and the term can be
extended on the mutual written agreement by both the City and the Region; and
The City and the Region will renegotiate the MOU for the balance of the term should
the Province implement any substantial reduction of the Region’s jurisdiction over
health and social services, policing and emergency response.
It is important to note that the provisions of the MOU allocate the first $10 million of casino
revenues to the City of Pickering. This safeguards the City’s ability to meet annual financial
commitments for priority capital projects. Additionally, the MOU does not require the Region to
allocate their share of casino revenues to specific areas and/or programs such as Social
Services and/or Housing programs. Regional staff could not agree to terms that would limit
their Council’s flexibility to allocate funds in a manner that meets their annual fiscal needs.
Accordingly, Regional and City staff are recommending a provision in the MOU that requires
the Region to provide an annual report regarding the Region’s use of funds under this
agreement.
City staff seek Council’s approval of the MOU for the Sharing of Pickering Casino Revenues
between The Corporation of the City of Pickering and The Regional Municipality of Durham as
set out in Attachment 5.
Attachments:
1. Municipality Contribution Agreement between Ontario Lottery and Gaming Corporation
and The Corporation of the City of Pickering executed February 12, 2020
2. Amendment to the Municipality Contribution Agreement between Ontario Lottery and
Gaming Corporation and the Corporation of the City of Pickering executed October 28,
2022
3. Council Resolution #432/18
4. Council Resolution #240/20
5. Memorandum of Understanding for the Sharing of Pickering Casino revenues between
The Corporation of the City of Pickering and The Regional Municipality of Durham
Prepared By:
Original Signed By:
Marisa Carpino
Chief Administrative Officer
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CAO 02-23 February 6, 2023
Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 5
Revenues
:mc
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
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' . Attachment #1 to Report CAO 02-23
MUNICIPALITY CONTRIBUTION AGREEMENT
/ J.. I o:i- / c2o:i-oTHIS AGREEMENT is made as of Iday/month/year
BET WEEN:
ONTARIO LOTTERY AND GAMING CORPORATION, a
statutory corporation established under the Ontario Lottery and
Gaming Corporation Act, 1999 (Ontario) with its head office located
at 70 Foster Drive, Suite 800, Sault Ste. Marie, ON P6A 6V2 and its
corporate office located at 4120 Yonge Street, Suite 420, Toronto,
ON M2P 2B8, facsimile number 416-224-7003
(hereinafter referred to as "OLG")
OF THE FIRST PART
-and-
THE CORPORATION OF THE CITY OF PICKE RING, with its administrative
office located at 1 The Esplanade, Pickering, ON L 1 V 6K7
(hereinafter referred to as the "Municipality")
OF THE SECOND PART
WHEREAS OLG has the authority to conduct and manage lottery schemes within the
meaning of subsection 207( 4) of the Criminal Code (Canada) and subject to the Gaming Control
Act, 1992 (Ontario), including Electronic Games and Live Table Games;
. AND WHEREAS OLG intends to conduct and manage a gaming site at 2028 Kellino Street,
Pickering, ON Ll W 3R6 (the 'Location");
AND whereby the parties acknowledge it would be in the public interest for the host
Municipality of the Location to have access to funds which may be used, at the discretion of the
Mayor and Council, for municipal purposes;
NOW THER EFORE in consideration of the respective covenants and agreements, representations,
warranties and indemnities herein contained and other good and valuable consideration (the receipt
and sufficiency of which are acknowledged by each party hereto) the parties agree as follows:
1.Definitions
As used herein, including the foregoing recitals, the following terms shall have the respective
meanings indicated below:
(a)"Agreement" has the meaning set forth in the recitals to this Agreement;
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(b) "Annual Contribution" has the meaning set forth in Section 3(a);
(c) "Annual Contribution Quarterly Payment" has the meaning set forth m
Section 4(a);
(d) "Casino Games " means Electronic Games , Live Table Games and such other casino
games and promotional schemes that are, in each case, conducted and managed by
OLG from time to time during the Term at the Location;
(e) "CRP" has the meaning set forth in Section 5;
(f) "Effective Date' means day/month/year or such later date as OLG may specify;
(g) "Effective Date of Termination " has the meaning set forth in Section 2;
(h) 'Electronic Games " means all electronic gaming devices, including but not limited
to reel-type and video-type slot machines, electronic table games and dealer assisted
electronic games, in each case, whether or not a live dealer is present to enable or
control game play;
(i) "Electronic Games Revenue" means , for any period, the sum of net revenue
generated from Electronic Games at the Location, calculated in accordance with
International Financial Reporting Standards or such other Canadian generally
accepted accounting principles as OLG adopts from time to time in its sole
discretion . For greater certainty, the Electronic Games Revenue will only include net
revenue generated from the Electronic Games at the Location and will not include
any revenue whatsoever from other products or services provided by OLG at the
Location in the Municipality;
(j) "Live Table Games" means games operated by a live dealer at a single gaming
table, but excluding Electronic Games;
(k) "Live Table Games Revenue" means, for any period, the sum of net revenue
generated from Live Table Games at the Location, if any, calculated in accordance
with International Financial Reporting Standards or such other Canadian generally
accepted accounting principles as OLG adopts from time to time in its sole
discretion. For greater certainty, the Live Table Games Revenue will only include net
revenue generated from the Live Table Games at the Location and will not include
any revenue whatsoever from other products or services provided by OLG at the
Location in the Municipality;
(I) "Location" has the meaning set forth in the recitals to this Agreement;
(m) "Operating Year" means each period from April 1st to March 31 st inclusive , during
the Term, to the end of the Term, except that the first Operating Year shall be the
period beginning on the Effective Date and ending on the following March 31 st and if
this Agreement shall be terminated effective on a date other than March 31 st in any
year, then the period from April 1st of the calendar year in which such termination
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occms ( or April l5 1 of the immediately preceding calendar year if _the date of
termination occurs in January, February or March) to such effective date of
termination shall be treated as an Operating Year;
(n ) "Overpayment" has the meaning set forth in Section 4(c);
(o) "Term " means the period of time referred to and described in Section 2 hereof.
2. Term and Termination
The term of this Agreement (the "Term") will become effective on the Effective Date and will
terminate at the earlies t of:
(a) the date on which all Casino Games are no longer conducted and managed by OLG
in the Municipality at the Location;
(b) the date on which any license, permit, approval , consent and/or other permission that
may be required for the continued use and operation of the Casino Games at the
Location in the Municipality is no longer available, becomes invalid or ceases to
have effect;
(c) the effective date of written notice of termination provided by OLG to the
Municipality, in the event that Casino Games continue to be conducted and managed
by OLG in the Municipality at the Location , which effective date must be specified
by OLG in such notice; provided, however, that such effective date shall be at least
30 day s following the date of such notice. OLG will endeavour to provide more than
30 day s' notice , and, where not practicable to do so and OLG has commenced
conducting and managing Casino Games at the Location, OLG shall:
(i) explain, in said notice, why it is not practicable to do so, subject to any
confidentiality concerns , as well as setting out in such notice the length ofthe
time period equal to the difference between: (A) 365 days; and (B) the
number of days ' notice actually given by OLG. For greater certainty, such
time period shall not exceed 335 days; and
(ii) pay to the Municipality , in accordance with the timelines in Section 4,
amounts which aggregate OLG 's estimation of the Annual Contribution
Quarterly Payment(s) that OLG would have paid in respect ofthe time period
referred to in subsection 2(c)(i) above had this Agreement not been
terminated in accordance with this Section 2( c ); and
(d) the date mutually agreed to in writing between OLG and the Municipality
(the "Effective Date of Termination").
For greater certainty, OLG or the Municipality shall be able to provide written notice to the
other party of the circw11stances in (a) and (b) above without trigg ering the compen sation
mechanisms set out in subsection (c) above .
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3. Payments
(a) Where OLG has commenced conducting and managing Casino Games at the
Location, then, during the Term and subject to the terms and conditions of this
Agreement, the Municipality shall be entitled to receive from OLG in respect ofeach
Operating Year the amount (the "Annual Contribution ") equal to the sum ofA+ B ,
where:
A is the aggregate (without duplication) of:
(i) 5.25% of the first $65 million of Electronic Games Revenue
generated in such Operating Year; plus
(ii) if the Electronic Games Revenue is greater than $65 million, 3 .00%
of the next $135 million of Electronic Games Revenue, if any ,
generated in such Operating Year; plus
(iii) if the Electronic Games Revenue is greater than $200 million,
2.50% of the next $300 million of Electronic Games Revenue,
generated in such Operating Year; plus
(iv) if the Electronic Games Revenue is greater than $500 mill10n,
0 .50% of any additional Electronic Games Revenue generated in
such Operating Year; and
B is 4.00% of Live Table Games Revenue , if any, generated during such
Operating Year .
(b) Following the Effective Date, in the event any additional taxes , charges, conditions
or requirements are imposed by the Municipality on OLG in respect ofthe continued
operation of the Casino Games at the Location in the Municipality, the Municipality
acknowledges and agrees that OLG shall be entitled to amend the calculation of the
Annual Contribution in a way that may reduce the Municipality's entitlement. For
greater certainty, the Annual Contribution for the first Operating Year shall be
calculated based on Electronic Games Revenue and Live Table Games Revenue
generated as of the Effective Date.
4. Timing and Calculation of Payments
(a) Subject to Section 4(b ), within twenty-one (21) days of the end of each Operating
Year quarter during the Term, OLG shall pay to the Municipality the portion of the
Annual Contribution (the "Annual Contribution Quarterly Payment") to which
the Municipality is entitled for such Operat.ing Year quarter. In calculating the
portion of each Annual Contribution Quarterly Payment derived from Electronic
Games , OLG will notionally aggregate all Electronic Games Revenue generated
during such Operating Year in order to apply the correct percentage set out in Section
3(a). OLG will provide access to its most current audited consolidated financial
statements once such are made public by the Ministry of Finance in public accounts.
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For example and by way of illustration only, Exhibit A to this Agreement sets out a
sample calculation of the Annual Contribution .
(b) In respect of the Operating Year quarter in which this Agreement is tenninated, OLG
shall pay to the Municipality the Annual Contribution Quarterly Payment to which it
is entitled: (i) in the ordinary course, in the event the Effective Date of Termination
of this Agreement occurs after the date that is twenty-one (21) days following the end
of an Operating Year quarter; or (ii) within fifteen (15) days of the Effective Date of
Termination, in the event Effective Date of Termination is on or before the date that
is twenty-one (21) days fol\owing the end of an Operating Year quarter.
(c) At any time and from time to time during an Operating Year and up to the date that is
60 days after the last day of such Operating Year, in the event OLG determines that
there has been an overpayment ("Overpayment") by OLG to the Municipality of
any Annual Contribution Quarterly Payment in such Operating Year, the
Municipality acknowledges and agrees that OLG may deduct and set off the full
amount of such Overpayment from future Annual Contribution Quarterly Payment(s)
or, if there are insufficient future Annual Contribution Quarterly Payments to fully
set off such Overpayment, the Municipality will promptly reimburse OLG for the full
amount of such Overpayment ( or the remaining amount thereof not already deducted
as set-oft). OLG will use its commercially reasonable efforts to effect any deduction
and set-off pursuant to this Section 4 in a manner that recognizes the Municigality's
desire to realize reasonable continuity in cash flow associated with the Annual
Contribution.
5. Community Recognition Program
(a) During the Tem1, the parties will collaborate in good faith to design and jointly
implement the CRP for the promotion of the positive impact of the Annual
Contri bution on the Municipality and to promote and communicate to the public
decisions made and initiatives taken by the Municipality regarding the deployment or
other allocation of the Annual Contribution for municipal purposes.
(b) It is expected that the CRP wiJl include, at a minimum, one community event during
each Operating Year during the Term, discussions and meetings on a regular basis
between the appropriate representatives of each party relating to spending, allocation
and deployment of the Annual Contribution, the allocation of responsibilities and
obligations in respect of the development, operation and/or other activities and
initiatives of the CRP, including but not limited to any program management
functions to be performed by each party.
(c) The Municipality will cooperate reasonably with OLG to facilitate messaging and
communication of the CRP and its mandate. The Municipality will comply with all
reasonable initiatives and requests proposed by OLG to the Municipality from time
to time relating to the CRP and its initiatives, including but not limited to ,branding ,
marketing and public acknowledgements in respect of funding by OLG. ·
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(d) The Municipality will ensure that its marketing and advertising materials are not
fal se , misleading or deceptive, do not portray OLG or customers of the Location or
the general public in a disparaging manner, and that such marketing and advertising
materials are in compliance with the marketing and branding guidelines which OLG
communicates to the Municipality from time to time. In the event the Municipality
does not comply with OLG 's marketing and branding guidelines, OLG may
thereafter require the Municipality to submit all proposed advertising and marketing
materials in relation to the matters set out herein to OLG for its review and approval
not less than 15 business days prior to the expected use or distribution of such
materials .
6. Amendment and Restatement; Entire Agreement
This Agreement consti tutes the entire agreement between the Municipality and OLG with respect to
the matters herein and, without limiting the foregoing , amends and supersedes all prior agreements
and understandings , oral or written, between the parties hereto or thei_r respective representatives
with respect thereto.
7. Further Assurances
The parties agree to do, or cause to be done, all acts or things and execute all such fmther documents
as may be necessary to implement and carry into effect this Agreement to its full extent.
8. Normal Costs of Development
The parties acknowledge and agree that nothing herein shall operate to fetter any legislative or quasi
judicial jurisdiction of the Municipality, and in particular, it is understood and agreed by the parties
that this Agreement does not preclude the Municipality from imposing upon occupants , owners or
developers ofthe property at which the Casino Garnes are located, normal development related costs
(including but not limited to the costs of infrastructure improvements under local or regional
jurisdiction) arising from the Casino Games in the same manner and to the same extent as may be
imposed by the Municipality on other occupants , owners or developers of land within the
Municipality, and further that this Agreement does not preclude the Municipality from imposing
such taxes, fees , charges, conditions or other requirements as may be imposed in accordance with
applicable law upon owners , occupants , de velopers , properties or businesses in the Municipality
(including, without limitation, realty taxes, development charges, conditions of site plan approval
and sewer and water charges).
9. No Liability ofOLG
The Municipality acknowledges and agrees that none of OLG and any provincial agency , ministry or
crown corporation, nor any of their respective of ficers , directors, employees, agents or
representatives shall be liable to the Municipality for or in respect of any claims (including but not
limited to claims based in contract, tort or negligence, active or passive), any cause of action,
demands, losses, liabilities or damages whatsoever (including but not limited to consequential,
exemplary, special , punitive and indirect damages) arising out of, in respect of, or relating indirectly
or directly to this Agreement, the Casino Games, the operation, cessation ofoperation or malfunction
- 11 -
- 7 -
of any systems or equipment, or any injury to or death ofany person. Furthermore, the Municipality
releases OLG from any and all losses in respect of the foregoing.
10. Notice
Any notice or other communication permitted or required to be given by OLG to the Municipality
shall be given by either posting the same by prepaid registered mail or by facsimile addressed to the
Municipality at the address or facsimile number, as applicable, appearing in this Agreement or by
personal delivery to the Municipality. Any notice or other communication permitted or required to
be given by the Municipality to OLG shall be given by either posting the same by prepaid registered
mail or by facsimile addressed to OLG at the following address or facsimile number, as applicable:
4120 Yonge Street, Suite 420, Toronto, ON M2P 2B8 , facsimile number 416-224-7003. Any notice
posted by pre-paid registered mail shall be deemed to have been received on the third business day
following such mailing and any notice personally delivered or sent by facsimile shall be deemed to
have been received at 5 :00 p.m. on the day so delivered or sent by facsimile (if such day is a
business day and if such notice is sent prior to 5:00 p.m. on that day, and if not , on the next
following business day). During periods of a postal strike or of a general interruption of postal
services, any notice shall be given by personal delivery or facsimile hereunder and shall be deemed
to have been received on the second business day following posting of the same.
11. Relationship of Parties
OLG acknowledges the Municipality's role as a host municipality of the Casino Games at the
Location. The Municipality acknowledges and agrees that the Municipality is not an employee, agent
or representative,joint venturer, or partner of OLG, and the Municipality shall not represent itself to
others as being authorized to assume, incur or create any obligation ofany kind ( express or implied)
on behalf of (or in the name ot) OLG or any other provincial agency, ministry or crown corporation,
or purport to bind OLG or any other provincial agency , ministry or crown corporation in any respect.
For greater certainty, the Municipality acknowledges that OLG has, and shall have, the sole right to
determine, from time to time and at any time, the number and type of Electronic Games and Live
Table Games operated at the Location.
12. Severability
If any covenant or term herein or the application thereof to any person or entity, or in any
circumstance, to any extent is held invalid or unenforceable, the remainder ofthis Agreement or the
application ofthe term, covenant or condition to any person, event or circumstance, other than those
as to which it is held invalid or unenforceable , will not be affected thereby and each term, covenant
and condition shall be valid and enforceable to the fullest extent permitted by law, except that if on
the reasonable construction of this Agreement, as a whole, the applicability of the other provisions
presumes the validity and enforceability of the particular provision, the other provisions will be
deemed also to be invalid or unenforceable.
13. Governing Law
This Agreement shall be interpreted and the rights ofthe parties shall be governed by and construed
in accordance with the laws of the Province of Ontario .
- 12 -
- 8 -
14. Attornment
Each party irrevocably and unconditionally attorns to the exclusive jurisdiction of the comis of the
Province of Ontario.
15. Recitals
The recitals to this Agreement form part thereof, and this Agreement is to be construed accordingly.
16. Time
Time shall in all respects be of the essence in this Agreement.
17. Counterparts
This Agreement may be executed in counterpa1is , each of which shall constitute an original and all
of which taken together shall constitute one and the same instrument.
18. Disclosure
The parties acknowledge that OLG is a Crown Agency and that it is subject to the Freedom of
Information and Protection of Privacy Act, R.S.O. 1990, c.F.31, as· amended, and that the
Municipality is subject to the Municipal Freedom ofInformation and Protection of Privacy Act,
R.S.O. 1990, c.M.56, as amended, and that, as a result , each party is required to observe ce1tain
legislative obligations with respect to the disclosure or non-disclosure of information, whether to
government agencies or ministries, members of the public , or otherwise .
19. Modifications
Excluding an amendment permitted under Sections 3(b) and 4( c ), no amendment to this Agreement
will be valid or binding unless set forth in writing and duly executed by both of the parties hereto.
No waiver of any breach of any provision ofthis Agreement will be effective or binding unless made
in writing and signed by the party providing such waiver, and will be limited to the specific breach
being waived.
20. Assignment
No transfer, sale or assignment by the Municipality of this Agreement or the Municipality's rights
hereunder is valid without the prior written consent of OLG.
21. Benefit of the Agreement
This Agreement will enure to the benefit of and be binding upon the respective successors and
permitted assigns of the parties hereto.
- 13 -
., .
-9 -
22. Electronic Execution
Delivery of an executed signature page to this Agreement by any party by electronic transmission
will be as effective as delivery of a manually executed copy of this Agreement by such party.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date
first written above .
ONTARIO LOTTERY
CORPORATIO
THE CORPORATION OF THE CITY
OF PICKERING
Per:
Name: [•}
Title: [•]
c/s
Per:
Name: r • 1 Susan Cassel
Title: [•] City Clerk
I/We have authority to bind the Municipality.
- 14 -
EXHIBIT A
Calculation of Annual Contribution
For example and by way of illustration only: if the Electronic Games Revenue and Live Table
Games Revenue for an Operating Year is $650 million and $100 million respectively and as further
described in Table A below, then the applicable Annual Contribution for such Operating Year would
be $19,712,500:
TABLE A
Electronic Gam es
Revenue (in millions)
Live Table Game s
Revenue (in millions)
Annual Contribution
Quarterly Payment (in
millions)
Operating Year
Quarter No . 1 (March
1 -June 30)
$100 $25 , [0.0525 X $65 ) + (0.03
X $35)] + [0 .04 X $25]
= $5.4625
Operating Year
Quarter No . 2 (July 1
-September 30)
$175 $22 [0 .03 X $100) + (0 .025
X $75)] + [0.04 X $22]
= $5.755
Operating Year
Quarter No. 3
(October 1 -
December 31)
$170 $23 [0 .02 5 X $170)] + [0 .04
X $23] = $5 .17
Operating Year
Quarter No. 4
(January 1 -March
31)
$205 $30 [0.025 X $55) + (0.005
X $150)] + [0.04 X $30]
= $3.325
Total $650 $100 $19 .7125
- 15 -
Attachment #2 to Report CAO 02-23
EXECUTED VERSION
AMENDMENT TO MUNICIPALITY CONTRIBUTION AGREEMENT
THIS AMENDMENT TO MUNICIPALITY CONTRIBUTION AGREEMENT (this
“Amendment”) made as of the ___ day of ___________________, 2022 (the “Effective Date”),
BETWEEN:
ONTARIO LOTTERY AND GAMING
CORPORATION
(hereinafter referred to as “OLG”)
- and -
THE CORPORATION OF THE CITY OF
PICKERING,
with its administrative office located at 1 The
Esplanade, Pickering, ON L1V 6K7
(hereinafter referred to as the “Municipality”).
WHEREAS OLG and the Municipality (the “Parties” and each a “Party”) are
parties to that certain Municipality Contribution Agreement dated as of February 12, 2020 (the
Contribution Agreement”);
AND WHEREAS capitalized terms that are used but not defined in this
Amendment, including in the recitals hereto, have the respective meanings specified in the
Contribution Agreement;
AND WHEREAS pursuant to the Contribution Agreement, the Municipality is
entitled to receive from OLG in respect of each Operating Year an Annual Contribution, which is
defined and calculated by reference to a percentage of Electronic Games Revenue and Live
Table Games Revenue, subject to the terms and conditions of the Contribution Agreement;
AND WHEREAS OLG is willing to conduct and manage Sports and Other Betting
(as defined below) at the Location, if OLG’s service provider wishes to offer Sports and Other
Betting at the Location;
AND WHEREAS the Parties are entering into this Amendment in accordance
with Section 19 of the Contribution Agreement for the purpose of amending the manner in which
the Annual Contribution will be calculated if and when Sports and Other Betting is operated at
the Location;
NOW THEREFORE THIS AMENDMENT WITNESSES THAT in consideration of
the respective covenants and agreements of the Parties herein contained and for other good
and valuable consideration (the receipt and sufficiency of which are acknowledged by each
Party), the Parties agree as follows:
OLG Internal
October28
- 16 -
- 2 -
1. Amendment to Section 1 (Definitions)
From and after the Effective Date, Section 1 of the Contribution Agreement is
hereby amended by inserting the following definitions in such Section in alphabetical order:
““Sports and Other Betting” means, (a) with respect to sports
betting, the making of a bet or placing of a wager on any actual
sport event or any other athletic contest, race or fight, and (b) with
respect to other betting, the making of a bet or placing of a wager
on (i) video games that are played competitively, (ii) any non-
sporting event (for greater certainty, other than Electronic Games
and Live Table Games) where real-world factual occurrences are
the contingency on which an outcome is determined (“Novelty
Events”), and (iii) any pay-to-play sport betting product that allows
participants to assemble a virtual team composed of real players
in a given sport and compete against other virtual teams based on
the performance of those players in real matches. The making of a
bet or placing of a wager on horse racing or on a computer-
generated presentation of a random number draw that provides
sport-like visual presentation for entertainment purposes only, so
that the outcome of the “event” is determined by a random number
generator rather actual sports, players or Novelty Events, does not
constitute Sports and Other Betting;”
““Sportsbook Revenue” means, for any period, the sum of net
revenue generated from Sports and Other Betting at the Location,
if any, calculated in accordance with International Financial
reporting Standards or such other Canadian generally accepted
accounting principles as OLG adopts from time to time in its sole
discretion. For greater certainty, the Sportsbook Revenue will only
include the net revenue generated from Sports and Other Betting
at the Location and will not include any revenue whatsoever from
other products or services provided by OLG at the Location;”
2. Amendments to Section 3 (Payments)
From and after the Effective Date, Section 3(a) of the Contribution Agreement is
amended by deleting the provisions thereof in their entirety and replacing them with the
following:
“3 Payments
(a) During the Term and subject to the terms and conditions of
this Agreement, the Municipality shall be entitled to receive from
OLG in respect of each Operating Year the amount (the “Annual
Contribution”) equal to the sum of (A) + (B) + (C), where:
(A) is the aggregate (without duplication) of:
OLG Internal - 17 -
- 3 -
(i) 5.25% of the Electronic Games Revenue, if any,
generated in such Operating Year that is less than or equal
to $65 million; plus
(ii) 3.00% of the Electronic Games Revenue, if any,
generated in such Operating Year, that is more than $65
million and less than or equal to $200 million; plus
(iii) 2.50% of Electronic Games Revenue, if any,
generated in such Operating Year, that is more than $200
million and less than or equal to $500 million; plus
(iv) 0.50% of Electronic Games Revenue, if any,
generated in such Operating Year, that is more than $500
million;
(B) is 4.00% of Live Table Games Revenue, if any, generated
during such Operating Year; and
(C) is 4.00% of Sportsbook Revenue, if any, generated during
such Operating Year.”
3. Amendment to Exhibit A (Calculation of Annual Contribution)
From and after the Effective Date, Exhibit A of the Agreement is amended by
deleting the provisions thereof in their entirety and replacing them with Exhibit A attached to this
Amendment.
4. Effect of Amendment on Contribution Agreement
Except as modified by this Amendment, the Contribution Agreement remains
unchanged and in full force and effect.
5. Electronic Execution
Delivery of an executed signature page to this Amendment by either Party by
electronic transmission will be as effective as delivery of a manually executed copy of this
Amendment by such Party.
[The next page is the signature page.]
OLG Internal - 18 -
Name:
Title:
Date:
Name:
Title:
Date:
Kevin Ashe
Mayor
Susan Cassel
City Clerk
December 20, 2022
December 20, 2022
IN WITNESS WHEREOF the Parties have executed this Amendment as of the
Effective Date.
ONTARIO LOTTERY AND GAMING CORPORATION OF THE CITY OF
CORPORATION PICKERING
by
Name: Duncan Hannay
Title: President & CEO
Date: Dec 21/22
("I have the authority to bind OLG.")
(“I/We have the authority to bind the
Municipality.”)
OLG Internal - 19 -
EXHIBIT A
Calculation of Annual Contribution
For example and by way of illustration only: if the Electronic Games Revenue, the Live Table
Games Revenue and the Sportsbook Revenue for an Operating Year is $650 million,
$100 million and $10 million respectively and as further described in Table A below, then the
applicable Annual Contribution for such Operating Year would be $20,112,500.
TABLE A
Electronic
Games Revenue
(in millions)
Live Table
Games Revenue
(in millions)
Sportsbook
Revenue (in
millions)
Annual
Contribution
Quarterly
Payment (in
millions)
Operating Year
Quarter No. 1
(March 1 – June
30)
$100 $25 $2.5 [(0.0525 x $65)
+ (0.03 x $35)] +
[0.04 x $25] +
[0.04 x $2.5] =
$5.5625
Operating Year
Quarter No. 2
(July 1 –
September 30)
$175 $22 $2.2 [(0.03 x $100) +
(0.025 x $75)] +
[0.04 x $22] +
[0.04 x $2.2] =
$5.843
Operating Year
Quarter No. 3
(October 1 –
December 31)
$170 $23 $2.3 [0.025 x $170] +
[0.04 x $23] +
[0.04 x $2.3] =
$5.262
Operating Year
Quarter No. 4
(January 1 –
March 31)
$205 $30 $3.0 [(0.025 x $55) +
(0.005 x $150)]
+ [0.04 x $30] +
[0.04 x $3.0] =
$3.445
Total $650 $100 $10 $20.1125
OLG Internal - 20 -
Resolution #432/18
-~~f
P1CKER1NG
Attachment #3 to Report CAO 02-23
Council Meeting Minutes
April 10, 2018
7:00 pm - Council Chambers
(VIII)By-laws
7613/18 Being a by-law to exempt Lots 2, 3 and 4, Plan 40M-2597 from the part lot
control provisions of the Planning Act.
7614/18 Being a by-law to establish those parts of Lots 24 and 25, Con. 3 and those
parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to
4, 40R-29947 as public highway.
Resolution #430/18
Moved by Councillor Butt
Seconded by Councillor Pickles
That By-law Nos. 7613/18 through 7614/18 be approved.
Carried
(IX)Other Business
Resolution #431/18
Moved by Councillor Brenner
Seconded by Councillor McLean
That the rules of procedure be suspended in order to allow the introduction of a
Notice of Motion.
Carried on 2/3 Majority
1)Ontario Gaming GTA LP Revenue Sharing
Moved by Councillor Ashe
Seconded by Councillor Pickles
Whereas Ontario Gaming GTA LP has now announced that it will proceed with
development of the Durham Live entertainment complex and casino in the City of
Pickering;
Whereas Durham Live will be a significant tourist destination, will create thousands
of jobs in Pickering and will generate significant revenues for the City of Pickering;
10
- 21 -
-~~f
P1CKER1NG
Council Meeting Minutes
April 10, 2018
7:00 pm - Council Chambers
Whereas The City of Pickering, by resolution No. 158/12 dated December 10, 2012,
committed to revenue sharing regardless of which municipality is selected as the
gaming site for the C3 zone;
Whereas The City of Pickering remains committed to an equitable and reasonable
arrangement for sharing gaming revenues for the benefit of all Durham Region
residents;
Whereas The City of Pickering has publicly proposed that 30 percent of gaming
revenues at full build-out of the gaming facility be directed to the Region of Durham,
and further proposes that a portion of the said revenue share be directed to Social
Housing and/or other Social programs;
Now Therefore The Council of the City of Pickering directs City staff to consult with
staff at the Region of Durham and to make recommendations to City Council
regarding the terms of a revenue sharing agreement; and
Now Therefore City staff are directed to send a copy of this motion to the Region of
Durham and to all Durham Region municipalities.
Carried Unanimously on a
Recorded Vote
2)Councillor Brenner gave notice that he would be bringing forward his Notice of
Motion with respect to the licensing of service animals at the May Council meeting.
He noted that this had been deferred from the April Council meeting in order to allow
sufficient time for consultation with the Accessibility Advisory Committee.
Resolution #433/18
Moved by Councillor Pickles
Seconded by Councill Butt
That Council recess for ten minutes.
Delegations Continued
4.Michael Angemeer, Veridian
Proposed Veridian and Whitby Hydro Merger
Michael Angemeer, Veridian, Ron Clark, Aird & Berlis & Troy MacDonald, Grant
Thornton LLP appeared before Council and with the aid of a PowerPoint
presentation provided an overview of the potential merger of Veridian Corporation
and Whitby Hydro Energy Corporation. He noted that the reasons for the potential
merger is to achieve efficiencies, mitigate future rate increases to customers and
11
- 22 -
Attachment #4 to Report CAO 02-23
Legislative Services Division
Clerk’s Office
Directive Memorandum
March 2, 2020
To: Stan Karwowski
Director, Finance & Treasurer
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
February 24, 2020
Director, Finance & Treasurer, Report FIN 02-20
2020 Current and Capital Budget
Council Decision Resolution #240/20, 242/20, 243/20 &
244/20
1.That Report FIN 02-20 of the Director, Finance & Treasurer be approved;
2.That Council direct staff to adopt the following guidelines in negotiating the
sharing of casino revenue with Durham Region:
a)That annually, the first $10 million in casino revenue be allocated to the
City and the remaining balance of casino revenues be s hared with
Durham Region and their share be capped at $6 million per year;
b)That Durham Region be requested to develop and implement a Property
Tax Relief program for low income Seniors & Persons with Disabilities for
the Regional share of residential property taxes;
c)That Durham Region commits to reviewing the allocation of the police
services budget based on the principle of achieving property tax fairness;
d)That any sharing of casino revenue with Durham Region to be considered
after January 1, 2021;
e)That Durham Region reimburse the City for the Regional share of property
taxes for the OPG leased parkland;
f)That Durham Region participate as a funding partner for the Notion Road
401 project; and,
g)That all legal, consulting and professional fees and expenses incurred by
the City in relation to Ajax’s appeals of Pickering By-law No. 7404/15 be
reimbursed out of casino revenue prior to the sharing of such revenue with
Durham Region.
- 23 -
3.That the following budget recommendations be approved;
a)That the 2020 Current Budget expenditure for personnel costs, consisting
of salaries and wages (Account 1100), overtime (Account 1200) and
employer contributions (Account 1400), in the total amount of $61,017,294
be approved;
b)That the 2020 General Government Budget for grant expenditures in the
total amount of $296,591 be approved;
c)That the 2020 Gross Current Budget expenditures for City purposes in the
amount of $52,382,912 (excluding personnel costs and grant
expenditures) less estimated current revenues of $45,371,039 (City
revenues of $43,873,039 plus $1,198,000 for assessment growth plus
supplementary taxes of $300,000) and net transfer from the Rate
Stabilization Reserve of $1,500,000 for City operations be approved;
d)That the Capital from Current expenditure in the amount of $736,363
funded from property taxes be approved; and,
e)That the total final City levy under paragraphs a), b), c) and d) above, plus
the following additions that result in a total final levy of $68,630,621 being
an increase of approximately 2.99 percent over the 2019 Budget, be
approved:
i)Hiring of three additional fire fighters ($277,500) for the Seaton
station and additional staffing resources for By-law ($96,000);
and,
ii)Service level increases that consist of $35,000 for Sunday
Hours at the George Ashe Library, $150,000 for Automated
Speed Enforcement and additional resources for Winter
Control, Roads and Parks in the amount of $510,000 as
outlined in Attachment 4.
4.That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure
of $58,558,005, plus an additional $187,311,000 for the City Centre project be
adopted as presented:
a)That the following capital financing sources be approved as presented in
the 2020 Capital Budget:
Transfer from Current Fund to Capital Fund $736,363
Transfers from Reserves:
-Rate Stabilization Reserve (7021)1,477,200
-Vehicle Replacement (7040)1,482,000
-Major Equipment Reserve (7062)823,000
-Casino Reserve (7067)720,000
-Capital Replacement (7001)556,000
-Tennis Reserve (7061)250,000
-City Share Dev. Charges (7022)182,012
-Self-Insurance Reserve (7020)175,000 - 24 -
-Facilities Reserve (7055)120,000
-Rec. Complex Arena Surcharge (7036)97,000
-Rec. Complex Pool Surcharge (7035)80,000
-Rec. Complex Core Surcharge (7034)25,000
Transfers from Reserve Funds:
-Development Charges (7601 – 7630)110,591,354
-Federal Gas Tax Funds (7505)4,713,000
-Third Party Contribution (7501)3,932,940
-Roads & Bridges (7709)2,350,000
-Animal Shelter (7706)979,760
-Parkland (7502)970,000
-Building Permit (7506)552,000
-Seaton Land Group FIA (7713)416,796
Debt -5 yr 360,400
Debt -10 yr 1,400,000
Debt -15 yr 1,470,000
Debt -20 yr 9,327,180
Debt -25 yr 96,626,000
Internal Loan -5 yr 626,000
Internal Loan -10 yr 780,000
Donations 2,250,000
Federal Grant – TBD 650,000
Federal Grant – Investing in Canada 300,000
Infrastructure Program (ICIF)
Provincial Grant – Ontario Community 850,000
Infrastructure Fund (OCIF)
Total $245,869,005
b)That total external debt financed by property taxes of $109,183,580 for the
projects identified in the 2020 Capital Budget, and as indicated in this
report, in the amount of $360,400 for a period not to exceed 5 years,
$1,400,000 for a period not to exceed 10 years, $1,470,000 for a period
not to exceed 15 years, $9,327,180 for a period not to exceed 20 years
and $96,626,000 for a period not to exceed 25 years be approved;
c)That the internal loans in the amount of $1,406,000 be undertaken at the
discretion of the Director, Finance & Treasurer;
d)That projects identified in the 2020 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
e)That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year’s payments
requirements may, at the discretion of the Director, Finance & Treasurer,
be used to apply towards additional principal repayment, outstanding loan
or debt charges or to reduce debt not issued, balloon payments in future
years through transfer to Rate Stabilization Reserve, internal loans or any
other amounts to be financed;- 25 -
f)That all Capital expenditures or portions thereof appro ved in the 2020
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Director, Finance & Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
g)That the Director, Finance & Treasurer be authorized to make draws from
Reserve and Reserve Funds for projects included in the approved Capital
Budget up to the amount approved;
h)That the Director, Finance & Treasurer be authorized at his discretion to
apply any Casino revenues attributed to 2020 towards the payment of
internal loans; and,
i)That the Director, Finance & Treasurer be authorized at his discretion to
apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended.
5.That the Director, Finance & Treasurer be authorized to transfer:
a)Any surplus current operating funds at year-end in excess of
approximately $125,000 be allocated in the following manner: the first
$70,000 be allocated to the Elected Officials Life Insurance Reserve and
the remaining surplus be allocated in the following ratio: 25 percent to the
Rate Stabilization Reserve (7021); 10 percent to the Tennis Court
Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to
the Artwork Reserve (7066) and 50 percent to the City Share DC Projects;
b)Any surplus funds from the Emergency Operational Capital Needs
Account (2901.0000.0000) to the Facilities Reserve; and,
c)The revenue from the sale of used vehicles recorded in account
(1593.0001.0000) to the Vehicle Replacement Reserve (7040).
6.That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary including: reduce the Contingency Account
2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue
amendments to Section 07.01 c) of Policy ADM 190, to insert after the word
“Plans” the following clause “including the health care spending account
referenced in 7.01 b)”; and apply these changes to Directors and CAO and to
accommodate any labour relations settlements including adjusting the Personnel
related accounts and that any revenue shortfall as a result of a Provincial tax
policy change be adjusted through the 2020 final tax rates;
7.That the Director, Finance & Treasurer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget
provision due to assessment appeals that translates into a deficit position for the
corporation and this shortfall be funded from a transfer f rom the Assessment
Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded
from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -
in-Lieu Education Share revenue estimates be funded from a transfer from th e
Rate Stabilization Reserve (7021);
- 26 -
8.That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s);
9.That the Purchasing Policy be amended to reflect that Public Art purchases or
Public Art project costs that exceed $25,000 requires Council approval;
10.That the Director, Finance & Treasurer be authorized at his discretion to close
any current and completed prior year’s capital expenditure accounts and to first
apply any excess funding from property taxes to any over expenditure in other
accounts and to secondly transfer any remaining excess funding back to the
original sources of funds;
11.That Council approve the cancellation of the following previously approved
Capital projects:
a)DH-3 Tillings Road – Valley Farm Road to north limit – 5321.1001 –
$372,935;
b)Don Beer Waste Oil Tank Replacement (5715.1803) – $21,725;
c)Pickering Heritage & Community Centre (PHCC) – Construction
(5719.1901) – $14,915,675;
d)CHDRC Main Entrance & Core Area Renovations – Construction
(5731.1901) – $4,900,000;
e)CHDRC Tenant Suite Expansion (5731.1906) – $31,000;
f)CHDRC Water and Fire Main Replacements (5731.1908) – $160,000;
g)CHDRC Arena Waste Oil Tank Replacement (5735.1804) – $21,725;
h)Museum Conservation Barn Health & Safety Upgrades (5744.1601) –
$65,540;
i)Traffic Speed Camera System (5320.1906) – $25,000;
j)Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) –
$40,000;
k)Museum Backhoe/Loader Replacement (5744.1902) – $210,000;
l)Museum Schoolhouse Relocation (5744.1903) – $75,000;
m)Museum Schoolhouse Foundation (5744.1904) – $75,000;
n)Museum Harvey House Relocation (5744.1905) – $75,000;
o)Museum Harvey House Foundation (5744.1906) – $75,000;
p)Museum Harvey House Design (5744.1907) – $30,000; and,
- 27 -
q)Archives and Library Space (5800.1902) – $3,968,292.
12.That Council approve the change in the specifications for the replacement of
health club equipment approved in the 2019 Capital Budget (account
5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's
Ladder and one Strength Machine to four Ascent Trainers, one Self Powered
Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two
Recumbent Bikes;
13.That the Director, Finance & Treasurer be authorized at his discretion to close
any consulting account expenditure and corresponding revenue source that is
over three years from the original purchase order date of issuance;
14.That the Director, Finance & Treasurer be authorized at his discretion to
refinance any capital expenditures that failed to meet the Federal Gas Tax
reporting criteria from other sources including transfers of funds from reserves
and reserve funds;
15.That the Director, Finance & Treasurer be authorized to:
a)Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
b)Sign leases or rental agreements (including summer rentals) on the City’s
behalf for the provision of vehicles or equipment required for temporary
use during periods of equipment breakdown or repair or during periods of
increased need (e.g. inclement weather);
c)Restate the 2020 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the February 24 Council meeting;
(ii)any reorganization or personnel account changes (salary, benefits and
overtime), (iii) reclassifications that result from salary increases or
negotiated labour settlements; and,
d)To process budget transfers during the fiscal year which do not change
the overall approved property tax levy.
16.That Council waive the Purchasing Policy where the estimated vehicle repair cost
is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle
equipment in 2020;
17.That the Director, Finance & Treasurer be authorized to amend Sections 09.08,
13 and 13.01 of Policy ADM 190 to read as follows:
09.08 -Council approval is not required for international air travel,
accommodations, registration fees and meals for economic development
initiatives;
13.It is recognized that there are many communications media available
to Members of Council to communicate with their constituents, including
newsletters, neighbourhood letters, cooperative letters, websites and
social media accounts;- 28 -
13.01 -An annual budget of $10,000 for the first, second and third
calendar years and an annual budget of $4,000 for the fourth year for
website expenditures will be provided to each Councillor for constituent
communications. The City shall cover the cost of preparing, printing and
mailing newsletters, neighbourhood letters and cooperative letters, as well
as the cost of creating and maintaining a website and/or soc ial media
account security measures as follows ...;
18.That the Director, Finance & Treasurer be authorized at his discretion to draw
from the Winter Control Reserve to fund any Current Budget deficit as a result of
higher than budget winter control costs;
19.That Council approve the following changes due to the receipt of the Combating
Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020
budget expenditure and revenue accounts as presented below:
a)That Revenue account (1623.2572.0000) be increased by $25,000; and,
b)That the following expense accounts be increased: account
(2572.2394.0000) – $19,300; account (2572.2210.0000) – $2,000; and
account (2572.2399.0000) – $3,700.
20.That Council approve the continuing engagement of the firm of Wats on &
Associates Economists Ltd. to be used for Development Charge and Community
Benefit Charge issues, financial studies related or in support of the DC
Background Study and Community Benefit Charge and issues related to the City,
Seaton and/or Duffin Heights;
21.That the Financial Control Policy be amended to require that Furniture Fixtures
and Equipment or FFE budgets include a breakdown of expenditures to allow the
Treasurer to fulfill the obligations of the Financial Control Policy under subsection
02.04 b) and under the Municipal Act subsection 286(1)(d);
22.That Council approve the continuing engagement of the following firms: Nixon
Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants to protect the property tax base by defending assessment appeals
through proactive assessment base management;
23.That the Director, Finance & Treasurer be authorized to adjust the per kilometre
travel expense reimbursement rate (last increased in 2018) with an effective date
of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for
the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000
kilometres;
24.That Council authorize the Treasurer to pay the invoice for work related to
William Jackson Drive in the amount of $183,329 to be funded from the DC City
Share Reserve (7022) in the amount of $27,499 and DC – Transportation
Services Reserve Fund (7610) in the amount of $155,830;
25.That the Director, Finance & Treasurer be authorized to increase the funding for
the project management work as undertaken by Sabourin Kimble & Associates
(SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount- 29 -
of $425,000 plus net HST and these costs be recovered through Third Party
Contribution;
26.That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
27.That the Director, Finance & Treasurer be authorized at his discretion to transfer
any green energy rebates and revenue associated with the Claremont solar roof
rental project account (1530.2620.0000) and other incentives and rebates
account (2620.9993.0000) to the Reserve for Sustainable Initiatives;
28.That Council amend the Community Grant policy as follows:
a)That the grant application deadline date for the 2021 Community Grant
Program be October 23, 2020 to give community groups sufficient time to
complete their applications.
29.That any unused funds in excess of $1,000 for accessibility capital projects
(6183) be transferred to the Reserve for Accessibility Initiatives (7053);
30.That Council approve $50,000 to be added to 2020 Capital Budget for the
purchase of a mobile licence plate recognition system to be funded from the Rate
Stabilization Reserve (7021);
31.That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted
under General Government consulting account (2126.2392) be transferred to the
Tennis Court Reserve (7061);
32.That Council approve the combining of the previous unspent Property
Maintenance Capital Budget amounts for fence replacement from acco unts:
5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account
5311.1505.6181;
33.That Council approve the combining of the previous unspent Parks Capital
Budget amount for fence replacement from account: 5780.1818.6181 ($60,000)
to account 5780.1818.6181;
34.That Council direct staff to report on Outstanding Capital projects as of July 31st
and December 31st of each year;
35.That Council approve the 2020 Low Income Seniors & Persons with Disabilities
grant amount to be increased from $330 to $375 per household;
36.That Council pass the attached General Municipal Fees and Charges By-law and
incorporate the user fee schedule into the 2020 Current Budget:
a)That Council approve revising “Schedule B – Fees Payable for Building
Permits” of the Building By-law with the Building Permit fees listed in the
2020 User Fee Schedule;
b)That the attached 2020 User Fee Schedule be revised to be consistent
with the fees stated in the Vehicle for Hire By-Law enacted on February
24, 2020; and,- 30 -
c)That the indoor golf fees for prime and non-prime times be removed from
the attached 2020 User Fee schedule.
37.That staff be directed to develop an implementation plan for public EV Charging
Infrastructure including location and investigation of installation costs and that the
appropriate funding be included in the 2021 Capital Budget in order to apply for
all possible grants including the Natural Resources Canada Zero Emission
Infrastructure program;
38.That Council direct the Director, Finance & Treasurer to develop a financial plan
that allocates the casino revenues only after the Community Benefit Charge
(CBC) regulations have been issued and the financial impact analyzed and when
the City Centre project costs are based on tender pricing with any surplus casino
revenues being allocated to critical infrastructure reserves; and,
39.That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
Please take any action deemed necessary.
Susan Cassel
Copy: Chief Administrative Officer
- 31 -
-Ci/J;of
P](KER]NG
___________________________________________________
Attachment #5 to Report CAO 02-23
Commencing the year after the first payment is received, the Region shall
provide the City annually by March 31st with annual reports which account for the
Region’s use of funds it receives under this agreement.
3.Both municipalities agree that the partnership between the City and the Region
will enable open and timely sharing of information to assist program areas of both
municipalities. Semi-annual update meetings between the Parties respective
CAO’s will be scheduled to plan for issues and needs which may arise.
Memorandum of Understanding for the Sharing of the Pickering Casino
Revenues between the Corporation of the City of Pickering (the “City”) and
The Regional Municipality of Durham (the “Region)
WHEREAS:
a.The City has entered into a Municipal Contribution Agreement (the “MCA”) with
the Ontario Lottery and Gaming Commission (“OLG”), in order for the City to
receive a share of revenue from the Pickering Casino (the “Casino”);
b.The City has agreed to share a portion of the revenue from the Municipal
Contribution Agreement with the Region; and
c.The Parties wish to reduce their agreement on the revenue sharing to writing;
NOW THEREFORE for the following consideration, the parties agree that:
1.This agreement, will commence in Q1, 2023, and revenue sharing will be retro-
active to January 1, 2023, it being understood that payments from OLG in
respect of any time prior to December 31, 2022 will not be shared even if such
payments are received by the City after that date.
2.Annually, the first $10 million in casino revenues from the MCA be allocated to
the City and the remaining balance of casino revenues from the MCA be shared
50%-50% with the Region, provided that the Region’s share shall be capped at
$6,000,000 per year. The City shall make the payment to the Region in one
annual payment annually, within sixty (60) calendar days of December 31.
- 32 -
4. Pickering and Durham Region will solely retain their respective responsibilities for
establishing the policies, budgets and service levels for programs and services
within each of their jurisdictions.
5. This Revenue sharing Agreement will survive any change in the gaming
operator. This agreement does not preclude the Region or the City from imposing
any fees, charges, conditions, levies etc. on OLG and/or any operator which
would otherwise be applicable to the operation of the Casino, hotel or any other
amenity associated with the Casino.
6. The City is recognized as the host municipality in accordance with the MCA.
7. The term of this agreement shall expire on December 31, 2026. Notwithstanding
this term limit, the final payment from the City to th e Region for 2026 will be due
60 days from December 31, 2026. In the event that the Province implements any
substantial reduction of the Region’s jurisdiction over health and social services,
policing or emergency response, the City and the Region will renegotiate the
revenue sharing specified in this MOU for the balance of the term. The term can
be extended on the mutual written agreement of both the City and the Region.
THIS AGREEMENT made this ____ day of February, 2023
The Regional Municipality of Durham
Per: __________________________________
John Henry, Regional Chair & CEO
Per: __________________________________
Alexander, Harras, Regional Clerk
We have the authority to bind the Corporation
The Corporation of the City of Pickering
Per: __________________________________
Kevin Ashe, Mayor
- 33 -
Per: __________________________________
Susan Cassel, City Clerk
We have the authority to bind the Corporation
- 34 -
Report to
Executive Committee
Report Number: CS 03-23
Date: February 6, 2023
From: Sarah Douglas-Murray
Director, Community Services
Subject: Beach Volleyball Court License Agreement
-Ontario Volleyball Association
-File: A-1440-001
Recommendation:
1. That the Mayor and City Clerk be authorized to execute the License Agreement set out in
Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to
operate beach volleyball programs in Diana, Princess of Wales Park for a five year term
beginning May 1, 2023 and ending September 30, 2027, subject to minor revisions
acceptable to the Director, Community Services and the Director, Corporate Services & City
Solicitor;
2. That the appropriate City officials be authorized to take the necessary actions as indicated in
this report.
Executive Summary: The Ontario Volleyball Association (OVA) operates Beach Volleyball
programs on five outdoor volleyball courts located in Diana, Princess of Wales Park. The previous
license agreement between the OVA and the City of Pickering was for a five year term beginning
May 1, 2018 and ending September 30, 2022 (5 months per year for a total of 25 months for the
term).
Under the terms of the license agreement, the Ontario Volleyball Association will be responsible to
develop youth and adult beach volleyball programs and to operate them between the hours of
8:00 am to 10:00 pm, Monday to Sunday from May 1st to September 30th each year. The Ontario
Volleyball Association is also responsible to ensure that the courts are kept in a clean and tidy
condition and to perform any necessary repairs that result from the use of the beach volleyball
courts.
The Community Services Department recommends that the license agreement set out in
Attachment 1 be initiated with Ontario Volleyball Association to operate beach volleyball programs
for the period May 1, 2023 to September 30, 2027.
Financial Implications: The revenue to be generated from Ontario Volleyball Association will
be the following:
- 35 -
CS 03-23 February 6, 2023
Subject: Beach Volleyball Court Licence Agreement Page 2
i.$4,750 (plus HST) in 5 equal monthly installments of $700 (plus HST) in Year 1 of the agreement (May 2023 to September 2023).
ii.$5,000 (plus HST) in 5 equal monthly installments of $750 (plus HST) in Year 2 of the
agreement (May 2024 to September 2024).
iii.$5,250 (plus HST) in 5 equal monthly installments of $800 (plus HST) in Year 3 of the
agreement (May 2025 to September 2025).
iv.$5,500 (plus HST) in 5 equal monthly installments of $850 (plus HST) in Year 4 of the
agreement (May 2026 to September 2026).
v.$5,750 (plus HST) in 5 equal monthly installments of $900 (plus HST) in Year 5 of the
agreement (May 2027 to September 2027).
Discussion: The Ontario Volleyball Association is seeking to enter into new term of a license
agreement with the City of Pickering to operate beach volleyball programs on the five outdoor
volleyball courts located in Diana, Princess of Wales Park. The Ontario Volleyball Association will
enter into a new license agreement to operate the beach volleyball programs for a five year term
beginning May 1, 2023 and ending September 30, 2027.
The beach volleyball courts at Diana, Princess of Wales Park meet the demand for beach
volleyball within the City of Pickering. The Ontario Volleyball Association offers residents an
opportunity to participate in organized leagues, tournaments, clinics and camps in a manner that
is satisfactory to the City of Pickering.
The Ontario Volleyball Association is the provincial governing body for both indoor and outdoor
play, including beach volleyball. In 2016, the Ontario Volleyball Association launched its five year
strategic plan with the intent of seeing volleyball become a sport of choice in Canada. In the past
year it has driven social media presence up by 16% and unique membership up by 7%. The
Ontario Volleyball Association facilitates opportunities from grassroots development through youth
competitions, all the way up to international events that keep players competitive and stimulates
growth, making the association the ideal partner for the City of Pickering and the best choice for
the residents of our City.
The beach volleyball programs and leagues offered by the Ontario Volleyball Association are
complimentary to the City’s summer sports program schedule. They offer our residents the
opportunity to play volleyball in an outdoor setting (beyond the existing fall, winter and spring
registered indoor volleyball programs provided by the Community Services Department).
The Director, Community Services recommends that the revised license agreement set out in
Attachment 1 be initiated for a five year term beginning May 1, 2023 and ending September 30,
2027.
- 36 -
CS 03-23 February 6, 2023
Subject: Beach Volleyball Court Licence Agreement Page 3
Attachment:
1. Draft License Agreement for Ontario Volleyball Association (May 1, 2023 to September 30,
2027)
Prepared/Endorsed By:
Original Signed By
Sarah Douglas-Murray
Director, Community Services
SDM:jm
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
- 37 -
Attachment #1 to Report CS 03-23
THIS LICENCE AGREEMENT is made pursuant, to the provisions of Section 110 of the
Municipal Act, 2001, chapter 25 as of the 1st day of May, 2023.
B E T W E E N :
ONTARIO VOLLEYBALL ASSOCIATION
(hereinafter called the “Club”)
OF THE FIRST PART
and
THE CORPORATION OF THE CITY OF PICKERING
(hereinafter called the “City”)
OF THE SECOND PART
WHEREAS the City is the City is licensed to use and occupy Diana, Princess of Wales
Park, located at 1550 Diefenbaker Court, Pickering,
AND WHEREAS the Club is incorporated pursuant to the laws of the Province of
Ontario,
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
mutual covenants and agreements contained herein, the parties hereto agree as
follows:
1.The parties hereto acknowledge and confirm that the recitals contained herein
are true in substance and in fact.
2.In this Agreement, the term,
(a)“Department” means the City’s Community Services Department; and
(b)“Park” means that portion of Diana Princess of Wales Park as set out by
hatched lines on the sketch attached hereto and marked as Schedule “A” to
this agreement.
3.The City grants to the Club the exclusive use of the Park for beach volleyball
during the months of May 1st to September 30th both inclusive for the period
beginning May 1, 2023 and ending September 30, 2027.
- 38 -
4. The Club, its servants, contractors, subcontractors, agents and employees, shall
comply strictly with all applicable statutes, laws, by-laws, orders, rules,
regulations and policies now or hereinafter in force governing the operation of the
Park and the conduct of the businesses of the Club and of the City, including but
not limited to all applicable health and safety regulations governing the conduct
and operation of the Park.
5. The Club shall,
(a) be responsible for all costs related to or arising from the five (5) beach
volleyball courts;
(b) be responsible for all construction, maintenance, repair and operation
costs for all five (5) beach volleyball courts throughout the term of this
Agreement;
(c) deposit with the City, by April 1st of each Term, a certificate of insurance
verifying that a general liability insurance policy that includes non-owned
auto coverage in the amount of at least $2,000,000 is in place in respect of
injury to or death of one or more persons, or of damage to property, in a
form satisfactory to the City. The City must be added as an Additional
Insured to the general liability insurance policy;
(d) obtain consent from the City for its subcontractors and ensure that each of
its contractors and subcontractors complies with the insurance
requirements set out in this Agreement by obtaining similar types of
insurance and providing the Club with any policy of insurance or certificate
thereof. No subcontract entered into by the Club shall impose any
obligation or liability upon the City;
(e) indemnify the City from and against any and all costs, claims, liabilities
expenses, damages or injuries, including but not limited to any personal
injury, loss of life or damage to property occurring at any time in or on the
Park, however such loss, damage or injury may occur;
(f) keep the beach volleyball courts in good repair and safe conditions and to
maintain the courts and all lands comprising the Park at a high level of
cleanliness and safety;
(g) ensure that it uses the beach volleyball courts only during the operating
hours of 8:00 am to 10:00 pm, Monday through Sunday, in each calendar
year throughout the Term;
2 - 39 -
(h) refrain from serving alcohol or allowing the consumption of alcohol within
or around the Park unless the required liquor license/permit necessary to
permit the sale of alcohol for special occasions has been obtained by the
Club;
(i) supply electrical power to the beach volleyball courts if required, at its own
expense, provided that in doing so it shall not interfere with any use of any
part of Diana, Princess of Wales Park (other than the Park);
(j) obtain the approval of the City’s Director, Community Services before
altering, adding to or varying in any way all or any part of the Park;
(k) not advertise or place signage of any kind on the outside of the beach
volleyball courts, or on the fencing surrounding the courts, without the prior
approval of the City;
(l) refrain from interfering with the enjoyment of Diana, Princess of Wales
Park by any member of the public;
(m) indemnify the City from and against any and all costs arising directly or
indirectly from or associated with the Club’s operation including the use of
the Park by the Club;
(n) permit the City, its servants, agents and employees, to have access to the
Park at any time during the Term, whether or not the Club is operating, for
the purpose of conducting inspections of the courts;
(o) leave the Park in a neat, tidy and clean condition at the end of the Term,
and immediately repair or replace any damage to the Park resulting from
the placement or use of the beach volleyball courts;
(p) be responsible for the development of and be the official organizer for
adult and youth beach volleyball programs in which the Club will have
exclusive rights to these programs;
(q) be responsible, at its own expense, for all marketing of the said programs;
(r) monitor and control revenues for adult and youth registrations;
(s) operate the said programs between May 1 and September 30 in each year
of the Term; and
(t) provide the City with a list of all the said programs.
6. The Operator shall pay license fees to the City the sum of the following:
3 - 40 -
(d) $5,500 (plus HST) in equal monthly installments of $850 (plus HST) on the
first day of the month for the fourth term (May 2026 to September 2026).
(e) $5,750 (plus HST) in equal monthly installments of $900 (plus HST) on the
first day of the month for the fifth term (May 2027 to September 2027).
The City shall not be liable to the Club for any loss of or damage to the beach
volleyball courts, the Club’s equipment, supplies or products, whether caused by
fire, theft, burglary or otherwise.
All property of the Club or members of the public at any time in the Park shall be
at the sole risk of the Club (or members of the public, as the case may be
provided that such member of the public has voluntarily assumed such risk which
transfer or risk shall be the responsibility of the Club) and the City shall not be
liable for any loss or damage thereto however occurring and the Club releases
the City from all claims and demands in respect of any such loss or damage.
The Club shall assume all liability and obligation for any and all loss, damage, or
injury, including death, to persons or property that happens as a result of or
arises out of the use and occupation of the Park by the Club or its members and
the Club shall at all times indemnify and save harmless the City from and against
all such loss, damage, or injury and all actions, suits, proceedings, costs,
charges, damages, expenses, claims or demands arising therefrom or connected
therewith.
(a) Notwithstanding the provisions of this Agreement, either party may
terminate this Agreement without cause upon thirty (30) days prior written
notice to the other provided that the Club shall remain liable to the City for
7.
8.
9.
10.
(a) $4,750 (plus HST) in equal monthly installments of $700 (plus HST) on the
first day of the month for the first term (May 2023 to September 2023);
(b) $5,000 (plus HST) in equal monthly installments of $750 (plus HST) on the
first day of the month for the second term (May 2024 to September 2024);
(c) $5,250 (plus HST) in equal monthly installments of $800 (plus HST) on the
first day of the month for the third term (May 2025 to September 2025); and,
any damages, costs, losses and expenses incurred by the City as a result
of any breach of this Agreement by the Club;
(b) Notice of early termination may be given by personal delivery or registered
mail,
(i) in the case of the Club, to Ontario Volleyball Association c/o Jo-
Anne Ljubicic, 111-60 Scarsdale Road, Toronto, Ontario, M3B 2R7.
4 - 41 -
(ii) in the case of the City, to The City Clerk, The Corporation of the
City of Pickering, Pickering Civic Complex, One The Esplanade,
Pickering, ON L1V 6K7;
(c) Each party may re-designate the person or the address, or both, to whom
or to which such notice may be given by giving written notice to the other;
(d) Any notice given in accordance with this section shall be deemed to have
been given on the second day following the day of delivery or the day of
mailing, as the case may be.
11. The Club shall not assign or sub-licence all or any portion of this Licence
Agreement without the City’s written consent, which consent may be arbitrarily
withheld. Notwithstanding any permitted assignment or sub-licence, the Club
shall remain liable for compliance with all the requirements of this Licence
Agreement, including the payment of fees (paragraph 6) and the indemnification
of the City (paragraph 9).
12. This Agreement shall enure to the benefit of and be binding upon the parties
hereto and their respective heirs, administrators, executors, successors and
assigns.
IN WITNESS WHEREOF the parties have each executed this Agreement and have
affixed their respective corporate seals as of the date first written above.
SIGNED, SEALED & DELIVERED
THE CORPORATION OF THE CITY OF PICKERING
Susan Cassel
City Clerk
Kevin Ashe
Mayor
5 - 42 -
ONTARIO VOLLEYBALL ASSOCIATION
Jo-Anne Ljubicic
Executive Director
I have the authority to bind the corporation.
6 - 43 -
Report to
Executive Committee
Report Number: CS 04-23
Date: February 6, 2023
From: Sarah Douglas-Murray
Director, Community Services
Subject: George Ashe Retrofit
-Green and Inclusive Community Building Fund Application
-File: A-1440-001
Recommendation:
1. That staff be directed, through the Chief Administrative Officer, to submit an application
under the Government of Canada’s Green and Inclusive Community Building (GICB)
program for the retrofit of George Ashe Library & Community Centre;
2. That Pickering Council supports the George Ashe Library & Community Centre
application for the Government of Canada’s GICB program; and
3. That the appropriate City of Pickering officials be authorized to take the necessary action
to give effect hereto.
Executive Summary: The George Ashe Library & Community Centre (GALCC) currently
has planned retrofits and repairs over the next five years totaling $3,684,000 in capital costs.
The facility originally opened in 2000 and is nearing the end of its first generational lifecycle.
Proposed work includes rebuilding the deteriorated east wall of the building, parking lot
lifecycle-related replacements and modest upgrades to improve the existing library space.
Staff have combined various previously submitted individual projects for required replacements
and retrofits to the building as part of a single scope of work in order to reduce disruption to
service delivery.
The Green and Inclusive Community Building (GICB) Fund is currently accepting applications
for retrofit projects, funding up to 80% of costs up to $10,000,000, where retrofits will result in a
minimum of 25% energy improvements. Applications are due on February 28, 2023. Rather
than undertaking a baseline approach focused on maintaining the status quo, staff recommend
that an application be submitted to the GICB grant program to help fund a more fulsome
revitalization of the GALCC facility. In addition to the work described above, additional retrofits
would be undertaken, expanding the scope to cover all aspects of the building.
The enhanced project would include enhancing accessibility features, implementing energy
efficiency and sustainability upgrades, and further realizing efficiencies by streamlining
resource investment in project management and procurement processes. This grant funding
opportunity provides additional potential to explore general improvements to the building that
would otherwise normally be limited to like for like replacement of existing systems and
components.
- 44 -
CS 04-23 February 6, 2023
Subject: George Ashe Retrofit – GICB Grant Application Page 2
The purpose of this report is to seek Council’s authority to submit an application under the
Government of Canada’s Green and Inclusive Community Building (GICB) program for the
retrofit of George Ashe Library & Community Centre.
Financial Implications: The projects listed below will be included in the City’s 2023 Capital
Budget and Forecast and represent the minimum required work to maintain the GALCC facility
in a state of good repair. As part of the City’s GICB grant application, this baseline scope
would be enhanced to include various building upgrades. The GICB grant program will fund up
to 80% of eligible expenses, up to $10,000,000. The enhanced scope of work would increase
the overall project costs from $3.7 million to $6.5 million, but the City’s share could be reduced
as low as $1.3 million if the balance is fully covered by the grant. The City would also benefit
from reduced annual operating costs as a result of energy efficiency savings from the
proposed upgrades.
GALCC Community Services & Library Capital Projects (2023 and 2024-2026 Forecast)
Budget
Year
Project ID Project Description Capital Cost
2022 C10220.2203 GALCC RTU 2 & C1 Replacement $220,000
2023 C10220.2301 GALCC Renovation -Design $330,000
2023 C10900.2303 GAL Renovation – Design $110,000
2024 C10220.2301 GALCC Renovation -Construction and FF&E $1,970,000
2024 C10900.2303 GAL Renovation – Construction and FF&E $990,000
2026 C10220.2605 GALCC Alarm System Upgrades $64,000
Total $3,684,000
Discussion: George Ashe Library & Community Centre is 23 years old and has several
planned lifecycle repairs, replacements and retrofits that are typical as this type of facility nears
the end of its first generational lifecycle, which typically occurs at approximately 25 years.
GALCC serves the residents of Pickering with a full service library, seniors, youth and leisure
programs, offering community spaces and outdoor amenities including a community garden,
playground, basketball court, shuffleboard court and other amenities. It is the City’s only
community centre and library serving residents in southwest Pickering.
The GICB grant prioritizes accessibility and sustainable facility design and affords the City an
opportunity to undertake more extensive upgrades than would otherwise be feasible as part of
smaller, individual project undertaken separately over time. It becomes possible to explore
upgrades to components and systems, such as improvements to exterior curtain walls and
glazing that might otherwise be left untouched until they reached the end of their normally
longer lifecycles.
- 45 -
CS 04-23 February 6, 2023
Subject: George Ashe Retrofit – GICB Grant Application Page 3
The Government of Canada announced the second intake of the Green and Inclusive
Community building fund in December 2022. The grant deadline to submit an application is
February 28, 2023. Staff have reviewed projects included in the Capital Budget forecast and
conclude that proposed future repairs and upgrades to the George Ashe Library & Community
Centre are eligible, and recommend a grant application be submitted to secure funding for the
enhanced option.
The enhanced scope of work proposed for the GALCC, should the City be successful in its
grant application, will include: converting community centre lighting to LED; updating room
layouts and finishes; upgrading wayfinding; renewing washroom facilities and updating them to
the latest accessibility standards; plus mechanical, electrical and building envelope upgrades
to improve overall energy efficiency. The proposed work would prepare GALCC for its next 20-
25 years of life. The proposed upgrades would also meet or exceed 25% energy
improvements above existing consumption and include both interior and exterior accessibility
upgrades. The total estimated cost of the grant-enhanced upgrades is $6,500,000, but up to
80% of this cost could be funded by the GICB grant, reducing the burden on taxpayers.
Large retrofit projects submitted to the GICB are those that range from $3,000,000 to
$25,000,000 and achieve at least 25% in energy efficiency improvements compared to the
building’s baseline energy consumption. The GICB grant will cover up to 80% of eligible project
costs up to $10,000,000. All work must be completed by March 31, 2026.
Attachment:
None.
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Laura Gibbs Sarah Douglas-Murray
Division Head, Culture and Community Programming Director, Community Services
Original Signed By Original Signed By
Vince Plouffe, OAA, MRAIC Brian Duffield
Division Head, Operations Services Director, Operations
Original Signed By
Stan Karwowski
Director, Finance & Treasurer
SDM:lg
- 46 -
CS 04-23 February 6, 2023
Subject: George Ashe Retrofit – GICB Grant Application Page 4
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
- 47 -
Report to
Executive Committee
Report Number: OPS 03-23
Date: February 6, 2023
From: Brian Duffield
Director, Operations
Subject: Pickering Heritage & Community Centre
-Additional Archaeological Work
-File: A-1440
Recommendation:
1.That Report OPS 03-23 regarding additional archaeological work to be completed for
the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village
be received;
2.That Council approve the hiring of Archaeological Services Inc. for Consulting and
Professional Services for the Archaeological Assessment of the PHCC project site in
accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00;
3.That the fee proposal submitted by Archaeological Services Inc. for Consulting and
Professional Services for the Archaeological Assessment of the PHCC project site in
the amount of $166,957.50 (HST Included) be accepted;
4.That the total gross project cost of $364,708.00 (HST included), including the fee
amount and other associated costs, and the total net project cost of $328,431.00 (net of
HST rebate) be approved;
5.That the Director, Finance & Treasurer be authorized to finance the net costs of
$328,431.00 from PHCC Construction capital project as approved in the 2021 Capital
Budget as follows:
a)The sum of $100,171.00 from the DC – Parks & Recreation Reserve Fund;
b)The sum of $8,868.00 from the DC – Library Reserve Fund;
c)The sum of $215,451.00 from the Rate Stabilization Reserve;
d)The sum of $3,941.00 from the Community Benefit Charge Reserve Fund; and
6.That the appropriate City of Pickering officials be authorized to take the necessary
action to give effect hereto.
Executive Summary: Archaeological review of existing property to be affected by the
construction of PHCC requires due diligence and related approvals. Stage 2 archaeological
assessment has been completed to date and filed with the Ministry of Citizenship and
- 48 -
OPS 03-23 February 6, 2023
Subject: Pickering Heritage & Community Centre Page 2
Additional Archaeological Work
Multiculturalism. A need to proceed to stage 3 archaeological assessment has been identified
and completion of this process is essential before construction may proceed in or near the
affected portions of the PHCC project site.
Approval to award this work to Archaeological Services Inc. through a non-competitive process
is recommended to retain archaeological consulting services for continuity of work completed
to date, and to ensure that the recommended firm reserves the earliest possible date in 2023
to complete the work. ASI completed the stage 1 and stage 2 archaeological assessment on
the City’s property and have been approved by TRCA to complete the portion of work to be
completed on project lands that they currently own.
The City is obligated to complete the PHCC project by the deadline set by the Government of
Canada through the respective grant funding programs applicable to this project. As such,
assessments must commence immediately once the ground thaws in order to promptly
complete the required field work and minimize any potential impact on the construction
schedule of the PHCC project. Any delays could add costs and/or time to the construction
schedule by extending site works into the winter of 2023-2024 and jeopardize the Federal
Grant funding.
In accordance with Purchasing Policy 10.03 (c) where the professional service assignment is
expected to be above $50,000.00 and the initiating Director intends to acquire the services
without going through a competitive process, Council approval is required to engage a
consultant for a professional services assignment.
A significant project contingency and allowance has been requested in order to have
necessary funding approval in place should stage 4 archaeological assessment be required,
which can only be assessed upon completion of the stage 3 archaeological assessment. Even
if stage 4 archaeological assessment is required, the mandated buffer zone around the
archaeological site would be sufficiently reduced to allow early and essential construction work
to proceed.
Proposal 22MT-030 submitted by Archaeological Services Inc. (ASI), in the amount of
$166,957.50 (HST included) is recommended for approval. The total gross project cost is
estimated to be $364,708.00 (HST included) and the total net project cost is estimated at
$328,431.00 (net of HST rebate).
Financial Implications:
1. Proposal Amount
ASI Fee Proposal 22MT-030 $147,750.00
HST (13%) 19,207.50
Gross Proposal Amount $166,957.50
- 49 -
OPS 03-23 February 6, 2023
Subject: Pickering Heritage & Community Centre Page 3
Additional Archaeological Work
2. Estimated Project Cost Summary
ASI Fee Proposal 22MT-030 $147,750.00
Contingency & Additional Stage Allowance 175,000.00
Total Project Costs (excluding taxes) $322,750.00
HST (13%) 41,958.00
Total Gross Additional Costs $364,708.00
HST Rebate (11.24%) (36,277.00)
Total Net Additional Costs $328,431.00
3. Approved Source of Funds
Approved Code Source of Funds Funds Available Funds Required
C10220.2011 DC – Parks & Rec $7,993,700.00 $100,171.00
C10220.2011 DC – Library 5,694,400.00 8,868.00
C10220.2011 Federal Grants 4,000,000.00 0.00
C10220.2011 Debt – 20 Year 11,391,900.00 0.00
C10220.2011 Rate Stabilization R 0.00 215,451.00
C10220.2011 CBC Reserve Fund 0.00 3,941.00
Total Funds $29,080,000.00 $328,431.00
Project Cost under (over) approved funds by $28,751,569.00
The construction for the PHCC was approved in the 2021 Capital Budget in the amount of
$29.08 million. The work to be done by ASI for stage 3 of the archaeological assessment in the
amount of $328,431.00 (net of HST rebate) will draw upon this approved budget. The
construction budget will be updated to include additional funding in the 2023 Capital Budget
and will encompass the required archaeological assessment.
The stage 3 archaeological assessment must commence as soon as possible and be resolved
before construction can proceed on any parts of the PHCC project site. Approval is being
requested to enable staff to proceed immediately and minimize any risk of impact to the
pending construction schedule and related financial impacts. PHCC’s construction schedule is
based upon deadlines associated with its grant funding, requiring all work to be completed by
March 2026. Delaying the start of the archaeological assessment could impact the feasibility of
meeting that deadline.
It is possible that completion of stage 3 archaeological assessment may discover artifacts in
sufficient quantities or significance that additional assessment is mandated by applicable
legislation. Stage 4 archaeological assessment may be required, but could be undertaken in a
manner that will allow construction of the PHCC project to commence while the archaeological
scope is finalized.
- 50 -
OPS 03-23 February 6, 2023
Subject: Pickering Heritage & Community Centre Page 4
Additional Archaeological Work
Upon completion and approval of all required archaeological work, any unspent funds will be
returned to source.
Discussion: The PHCC project site includes most of the open portion of the Pickering
Museum Village property on the west side of the East Duffins Creek, commonly referred to as
the upper site. A portion of the project site extends farther west into lands currently owned by
the TRCA. Sale of these lands to the City is supported by the TRCA’s Greenwood Lands
Master Plan and is actively being negotiated. Clearance of archaeologically sensitive areas is
required and began in 2018 with due diligence assessment of the TRCA lands to determine
whether construction of a facility could extend into the area. This initial work was conducted by
TRCA’s own archaeological staff and paid for by the City, including completion of up to stage 2
work. The final report identified that additional work would be required. Archaeological
Services Inc. were later retained by the City to complete equivalent work on adjacent City-
owned lands, completing stage 1 archaeological assessment in 2020 and stage 2
archaeological assessment in 2021. Work on the PHCC project was subsequently placed on
hold while the City reviewed funding needs and capital project priorities, but resumed in June
2022 following announcement of additional grant funding. At this time, there is a need to
proceed to a stage 3 work on all affected lands associated with the PHCC project, including
those owned both by the City and TRCA. TRCA has agreed that ASI may undertake the
required work on their lands as their own internal resources are insufficient to the scale of the
project.
Archaeological surveys are seasonally sensitive work and backlog had accumulated across
the industry over recent years due to COVID-related impacts. Staff immediately reached out to
Archaeological Services Inc. (ASI), once information sharing constraints about grant funding
awards were lifted, but there was no capacity in the field to proceed with the work in 2022. It is
essential to reserve the earliest possible window to undertake field work in 2023 and to
streamline that work as efficiently as possible. Proceeding with a consultant already familiar
with the site and past reports will help expedite the process and serves the interests of the
Corporation. Award of the work to Archaeological Services Inc. is permitted in accordance with
10.03 (c) of the Purchasing Policy, subject to Council approval.
Until the stage 3 archaeological assessment is completed, a 50m protective buffer must be
maintained around the subject lands. No construction can occur within this buffer, which
overlaps the proposed footprint of the PHCC facility. Completion of stage 3 work would
eliminate this buffer, or reduce it to 20m if stage 4 archaeological assessment is subsequently
required. The reduced buffer would be sufficient to commence construction of the facility while
the balance of any stage 4 archaeological assessment continued. The City’s interests will best
be served by completing all archaeological work as swiftly as possible to eliminate any impacts
on PHCC’s construction schedule. Delays could push major earth works into the winter of
2023-2024, potentially exposing the City to additional heating costs or delay-related claims.
These can be mitigated if the archaeological work begins as soon as possible. ASI’s scope of
work will be expanded as required to satisfy regulatory requirements, including stage 4 or
additional work, but only where required by authorities having jurisdiction. Additional
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OPS 03-23 February 6, 2023
Subject: Pickering Heritage & Community Centre Page 5
Additional Archaeological Work
contingency and allowance has been included in the project to avoid any potential delays that
might otherwise result from having to seek separate, additional approvals.
The PHCC project will be funded in part by the Canadian Cultural Spaces Fund and Green and
Inclusive Community Buildings grant programs. The funding agreements for these grants
include cash flow expectations and project completion deadlines. Construction must begin no
later than the summer of 2023 in order to meet them. Both grants require project completion
by the end of March 2026.
In an effort to consult with Indigenous peoples with historical connection to these lands,
outreach has and will continue to occur with the Mississaugas of Scugog Island First Nations,
Curve Lake First Nation and the City’s Indigenous Relationship Building Circle. Community
Services department staff are also exploring options to develop exhibit materials for the
completed PHCC to convey the history of local Indigenous peoples, to be supported by any
materials that may be recovered over the course of field work.
Proposal 22MT-030 as submitted by Archaeological Services Inc.is recommended for approval
to complete all necessary archaeological work required to enable the City to proceed with
construction of the PHCC project.
Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Brian Duffield Stan Karwowski, MBA, CPA, CMA
Director, Operations Director, Finance & Treasurer
Original Signed By: Original Signed By:
Vince Plouffe, OAA, MRAIC Sarah Douglas-Murray
Division Head, Operations Services Director, Community Services
BD:vp
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 52 -
Report to
Executive Committee
Report Number: PLN 04-23
Date: February 6, 2023
From: Kyle Bentley
Director, City Development & CBO
Subject: Municipal Housing Targets and Municipal Housing Pledges
- File: D-1300-017
Recommendation:
1. That Report PLN 04-23 regarding Municipal Housing Targets and Municipal Housing
Pledges be received;
2. That Council advise the Honourable Steve Clark, Minister of Municipal Affairs and
Housing (MMAH), that Report PLN 04-23, constitutes the City of Pickering’s Housing
Pledge, as requested in his letter to the City’s Clerk, dated October 25, 2022;
3. That Council advise the Honourable Steve Clark, MMAH, that it generally supports the
Municipal Housing Target of 13,000 new homes by 2031, established by the Province for
the City of Pickering, yet further advises that the City’s development approval processes
are but one small part of a very complex system that delivers housing to the market;
4. That Council advise Premier Doug Ford and Honourable Steve Clark, of the following:
a. that it appreciates the Province’s recognition of the cumulative cost put on the
construction of housing (including rental, affordable ownership and rental, and on
attainable (still undefined)), of development charges, community benefits charges,
and parkland contributions; and similarly advises
b. that, if the funding for these services and facilities are to be transferred from these
municipal charges to the property tax base, that home owners or tenants will bear
the increased cost of home ownership, which will also jeopardize housing
affordability; and
c. that the City of Pickering welcomes the Premier’s guarantee to keep municipalities
financially whole;
5. That Council request the Honourable Steve Clark, MMAH, to obtain similar housing
pledge commitments from the building community (through the Building Industry and
Land Development Association (BILD)).
6. That Council direct, through the Office of the Chief Administrative Officer, that the
following initiative be undertaken:
a. That the Director, City Development & CBO, in finalizing the first annual City of
Pickering Housing Monitoring Report (as required by the Council adopted Pickering
Housing Action Plan, 2021, Action 3.7), identify any proposed revisions to the Action
Plan that would further assist in meeting the Municipal Housing Targets; and - 53 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 2
7. That a copy of Report PLN 04-23 and Council’s resolution thereon be forwarded to
Premier Ford, Minister Clark, MMAH, The Honourable Peter Bethlenfalvy, Region of
Durham, and area municipalities.
Executive Summary: Over the last year, the Province has made a series of legislative,
regulatory, and other policy changes, aimed at improving the supply of new housing, while
simultaneously reducing their cost. In particular, for rental (market and affordable), affordable
ownership, and ‘attainable’ housing, the Province has eliminated, or decreased, a
municipality’s ability to require the payment of development charges (DCs), community
benefits charges (CBCs), and parkland requirements.
With respect to improving housing supply, the Honourable Steve Clark, Minister of Municipal
Affairs and Housing (MMAH) set the Provincial goal of building 1.5 million homes by 2031. To
achieve this, large and fast growing municipalities have been given a housing target, and
asked to develop a municipal housing pledge, and take the necessary steps to reach their
target. Pickering’s target is 13,000 new homes by 2031. The Minster requests the pledge from
municipalities by March 1, 2023.
This report, and Council’s corresponding resolution on the matter, is considered to be the
City’s Municipal Housing Pledge.
The City had undertaken a Housing Study between 2019 and 2021. As a result of that
Study, Council adopted the “Pickering Housing Strategy & Action Plan 2021-2031”, dated
December 22, 2021, on January 24, 2022 (see Action Plan, and related Council Resolutions,
Attachments #1 to #5).
Based on this information, and in consideration of forecasted growth within Seaton and the
City Centre Neighbourhood, staff believe the 13,000 new homes target is achievable by 2031.
However, there are many factors that determine when development occurs. One of the largest
factors is the market conditions that influence the housing market in a particular area. The City
will undertake a variety of initiatives to facilitate this housing target. However, staff strongly
encourage MMAH to obtain similar housing pledge commitments from the building community.
Financial Implications: At this time, an exhaustive costing exercise has not been undertaken
to fully assess the legislated elimination of, or reduction to, the payment of municipal charges
(development charge/community benefits charge/parkland requirements).
However, as actual building permits are issued, the exact dollar amount of lost revenue will
then be calculated. Information regarding lost revenues will be presented to Council through
the annual budget process and the annual “Development Charges Reserve Fund – Statement
of the Treasurer for the Year Ended December 31” which reports on Development Charge
activity for the year.
- 54 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 3
Discussion:
1. The Minister of Municipal Affairs and Housing is asking the City to develop a
Municipal Housing Pledge
On October 25, 2022, the Honourable Steve Clark, Ministry of Municipal Affairs &
Housing (MMAH) informed the City of Pickering, among other municipalities, about the
government’s objective to get 1.5 million homes built over the next 10 years (see
Minister Clark Letter, Attachment #6). To support this initiative, the Province introduced
a series of legislative and non-legislative changes to “unlock more housing, streamline
development approvals, remove barriers, accelerate planning, and further protect
homebuyers”.
In this letter, Minister Clark is asking the City of Pickering to demonstrate its commitment
to accelerating housing supply by developing a Municipal Housing Pledge, and taking
the necessary steps to facilitate the construction of 13,000 new homes in Pickering by
2031. There were 28 other lower and single tier municipalities that were assigned a
Municipal Housing Target, ranging from a high of 289,000 for the City of Toronto, to a
low of 8,000 units for Kingston and Niagara Falls. Other Durham municipalities that
were assigned a Municipal Housing Target are:
• Town of Ajax at 17,000;
• Town of Whitby at 18,000;
• City of Oshawa at 23,000; and
• Municipality of Clarington at 13,000 houses.
The Minister is requesting the Councils of municipalities to deliver their pledges back to
MMAH by March 1, 2023.
2. The City undertook a Pickering Housing Strategy Study between 2020 and 2022
On June 15, 2020, following the consideration of Report PLN 05-20, Council directed
City Development staff to undertake a comprehensive Housing Strategy Study. The
purpose of the Housing Strategy Study was to:
• establish the City’s role and priorities with facilitating opportunities for developing
housing, affordable housing, and age-friendly housing in Pickering over the next
10 years (2021-2031);
• assist Council with decision making;
• provide a framework for staff in implementing its responsibilities, including those that
relate to the coordination of actions with other agencies, organizations and
governments;
• assist in guiding residential growth within the City;
• aid in the education and creation of general public awareness of what the City is
doing on this issue; and
• provide a mechanism to monitor progress as the City works to implement its plan.
- 55 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 4
The Housing Strategy Study consisted of 3 phases:
• Phase 1: Research and Gap Analysis;
• Phase 2: Draft Housing Strategy and Action Plan; and
• Phase 3: Recommended Housing Strategy & Action Plan.
As a result of that Study, Council adopted the “Pickering Housing Strategy & Action
Plan 2021-2031”, dated December 22, 2021, on January 24, 2022 (see Action Plan,
Attachment #1,and related Council Resolutions #352/20, #790/22, #817/22, #956/22,
Attachments #2 – #5).
Reports to Council and the Phase 1, 2 and 3 Housing Reports are available on the
Housing Strategy Study page of the City’s website.
3. The Pickering Housing Strategy & Action Plan is the foundation of the City’s
Housing Pledge
The preparation of the City’s Action Plan demonstrates the City’s commitment to taking
action to increase the supply of affordable ownership and rental house within the City,
including facilitating options for a variety of household sizes.
The City’s Action Plan identifies 12 action items, including the following:
1. updating Pickering Official Plan policies respecting: defining affordable housing;
defining housing options; maintaining a 15-year supply of land to accommodate
growth and increasing the minimum short-term supply of land to 5 years; and
protecting existing rental stock from conversion or demolition;
2. investigating inclusionary zoning;
3. updating policies regarding additional dwelling units;
4. enabling shared living arrangements;
5. considering reduced parking standards for affordable and or supporting housing;
6. discouraging down-zoning of higher density lands; and
7. requiring an affordability and accessibility analysis as part of a complete
application.
Work is underway on ‘additional dwelling’ units and will be updated to be consistent with
the recent Planning Act changes, allowing a total of 3 units per lot.
The Action Plan has 5 action items relating to Financial Incentives, including:
1. considering the use of City-owned land (not required for municipal purposes) first
for affordable rental housing;
2. considering waiving fees or providing grants equivalent to the various charges for
affordable rental, affordable ownership, and/or supportive housing developments;
3. prioritizing and facilitating approvals for affordable ownership, supportive housing,
and purpose-built rental housing units;
4. considering establishing a Housing Reserve Fund under the Community Benefits
Charge legislation; and
5. considering implementing a study for a Vacant Home Tax.
- 56 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 5
During the recent processing of planning and building permit applications for an
affordable housing home ownership development (Trillium Housing), City staff
prioritized and facilitated their approvals. The City’s Community Benefits Study did not
identify the use of funds for a Housing Reserve Fund.
Due to the recent implementation of new Provincial legislation requiring the refund of
application fees where application processing fees exceed certain timeframes, the
mandatory 5-year phase-in of development charge rates established in the City’s
July, 2022 by-law, and the elimination, or decrease, of municipal charges (development
charges, community benefits charges, and parkland requirements) for certain eligible
developments, staff do not recommend any further fee reductions or grants at this time.
The Action Plan has 8 action items under “Other”, including:
1. encouraging developments with flexible space to accommodate multi-generational
families;
2. connecting interested developers with experts in the management and operation of
affordable, rental housing;
3. providing guidance on planning and building approvals to developers, not-for-
profits, and other proponents of affordable rental, affordable ownership, and/or
supportive housing;
4. sharing information with developers about funding sources to meet our housing
needs;
5. advocating for the Province to establish a minimum number of accessible units
within a development;
6. advocating for school boards to waive a portion of the development charge fees
the collect for affordable rental housing;
7. establishing an annual monitoring plan that will update and review baseline data in
the Research and Gap Analysis Report, to ensure the City’s housing goals and
objectives are being met; and
8. consider adding a dedicated function, similar to an Office of Affordability, within the
City, the scope of work for which would include implementing the Housing Action
Plan.
Work is under way on the preparation of the City’s first Annual Housing Report. It is
anticipated to be submitted, for Council’s information, prior to summer recess 2023. In
addition to that report, staff are also preparing a Monitoring Report specifically on the
development of several of our Strategic Growth Area, including the City Centre
Neighbourhood, and the Kingston Mixed Corridor and Brock Mixed Node Intensification
Areas. The next phase of planning for the Kingston Mixed Corridor and Brock Mixed
Node Development is the preparation of a new zoning by-law, thereby eliminating the
need for site-specific zoning amendments. Development in the Seaton Community is
carefully monitored on an on-going basis.
- 57 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 6
4. The Provincial Streamline Development Approval Fund initiative
In 2022, the Province provided grant funding to eligible municipalities, via the
Streamline Development Approval Fund (SDAF), in an effort to improve efficiencies
within development approval processes. The SDAF has been instrumental in enabling
the City to create the Pickering Resident Interface for Service Modernization (PRISM)
portal, which is an electronic dashboard, where information about building permits can
be viewed by applicants in real time. This project is anticipated to go live in the first
quarter of this year. The SDAF has also been used as follows:
1. to hire a Senior Planner, dedicated to overseeing the consolidation of our 6 separate
zoning by-laws to a single consolidated by-law, which will be accessible as an
on-line tool to everyone;
2. to hire an additional Geomatics Analyst, to relieve more senior geomatics staff in
keeping up with date base updates respecting new parcel fabric and addressing
respecting the numerous subdivisions that are being registered;
3. to hire two planning interns, dedicated to the Annual Housing Monitoring Report
and the Annual Development Monitoring Report of the Strategic Growth Areas; and
4. to ensure the staff hired under the program had appropriate, up-to-date laptops,
monitors, licenses to access and utilize necessary applications and programs.
5. Growth projections
The City is experiencing significant growth, particularly within the Seaton community
and in the City Centre Neighbourhood. The total number of proposed units for the
Seaton Community (at full buildout) is approximately 18,682 units, based on existing
plans of subdivision. This total is projected to be reached by the 2041 timeframe.
Furthermore, the City Centre Neighbourhood is forecasted to have an additional
4,310 units by 2031 (see Table below for approved development applications as of the
end of 2022).
Neighbourhood Units in 2022-2026 Units in 2027-2031
City Centre 1,203 2,433
Duffin Heights 1,104 1,007
Seaton(Lamoureaux) 1,826 1,654
Seaton(Brock-Taunton) 0 0
Seaton(Mount Pleasant) 150 300
Seaton(Wilson Meadows) 906 523
Seaton(Thompson’s Corners) 530 750
Remaining Pickering 1,614 1,021
Total 7,333 7,688
*Note that the unit count for 2022-2026 excludes units built and occupied in 2022
As indicated in the table, the overall total housing unit count is projected to be 15,021 by
2031, which exceeds the 13,000 target for Pickering.
- 58 -
PLN 04-23 February 6, 2023
Subject: Municipal Housing Targets and Municipal Housing Pledges Page 7
Note that the City Centre Neighourhood unit count does not take into account the
residential development on OPB Realty lands, which was just approved for a zoning
amendment at the January 2023 Council meeting.
Based on available information, and in consideration of forecasted growth within Seaton
and the City Centre Neighbourhood, and the City collectively, staff believe the 13,000
new homes target is achievable by 2031. However, there are many factors outside of
the City’s control that determine when a community will be completely built as per the
City’s policies and vision. One of the largest factors is the market conditions that
influence the housing market in a particular area.
The City will undertake a variety of initiatives to facilitate this Provincial housing target.
However, staff would encourage MMAH to obtain similar housing pledge commitments
from the building community.
Accordingly, staff recommend Council proceed with a housing pledge of 13,000 new
homes within Pickering by 2031, subject to the noted limitations.
Attachments:
1. City of Pickering Housing Action Plan, 2021–2031
2. Council Resolution #352/20
3. Council Resolution #790/22
4. Council Resolution #817/22
5. Council Resolution #956/22
6. Letter from the Honourable Steve Clark, Minister of Municipal Affairs and Housing,
dated October 25, 2022
Prepared By:
Original Signed By
Catherine Rose, MCIP, RPP
Chief Planner
Approved/Endorsed By:
Original Signed By
Kyle Bentley, P. Eng.
Director, City Development & CBO
CR:ld
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
48
Attachment #1 to Report PLN 04-23
5.0 Action Plan
The Action Plan is shown in the table below. It contains minor textual changes from the
draft presented in the Phase 2: Draft Housing Strategy & Action Plan. It also adds a new
Action Item 3.8 as follows “To consider adding a dedicated function, similar to an Office
of Affordability, within the City, the scope of work which would include being responsible
for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December
22, 2021”, in accordance with the January 24, 2022 Council decision.
Each action is categorized according to the following themes: policy, financial
incentives, and other. A timeframe and estimated cost of implementation has been
identified for each action and is shown in the table below. In addition, the table identifies
the gap from the Phase 1: Research and Gap Aalysis Report, March 31, 2021, that the
action addresses and the City department to lead the initiative.
The following provides information on each of the gaps identified in the Phase 1 Report:
•Gap 1 relates to the need for housing options for:
•Low and moderate income earners;
•Rental and ownership housing;
•Range of unit sizes; and
•Accessible units;
•Gap 2 relates to the need for:
•Primary rental market units of all sizes
•Protection of units in the primary rental market;
•Accessible units in the primary rental market;
•Gap 3 relates to the need for:
•Home ownership housing options for moderate income earners;
•Range of unit sizes; and
•Accessible units;
•Gap 4 are policy gaps related to housing in the City’s Official Plan that are the
result of new or recent changes to provincial legislation.
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
49
Timeframe
Short-term
■□□
1-5 years
Medium-term
□■□
5 -10 years
Long-term
□□■
10 or more years
Action Gap #
Addressed Lead Department Time
Frame Cost
1.0 Policy
1.1 Add a definition of “affordable
housing” to the City’s Official Plan
which includes reference to the
average purchase price and
average market rent in accordance
with the definition in the Provincial
Policy Statement, 2020.
Gap 4 City Development ■□□ $
1.2 Add a definition of “Housing
Options” to the City’s Official Plan.
Gap 4 City Development ■□□ $
1.3 Amend the City’s Official Plan to
reflect the Provincial Policy
Statement 2020 requirement for
the municipality to maintain the
ability to accommodate residential
growth for a minimum of 15 years
(as opposed to 10 years as
currently written).
Gap 4 City Development ■□□ $
Cost Estimate
Low
$
Under $10,000
Medium
$$
$10,000 - $25,000
High
$$$
Over $25,000
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
50
Action Gap #
Addressed Lead Department Time
Frame Cost
1.4 Consider amending the City’s
Official Plan to reflect the
Provincial Policy Statement 2020
option to increase from 3 to 5
years the minimum number of
years to accommodate a short-
term supply of residential lands,
subject to the outcome of Durham
Region’s Envision Durham
exercise.
Gap 4 City Development ■□□ $
1.5 Add new official plan policy to
protect existing rental housing
stock from conversion.
Gap 4 City Development ■□□ $
1.6 Add new Official Plan policy which
prohibits the demolition of existing
rental housing units unless the
proposed redevelopment meets
specified conditions.
Gap 4 City Development ■□□ $
1.7 Consider adding new Official Plan
polices to implement “inclusionary
zoning” in Major Transit Station
Areas, following Durham Region’s
completion of the “Assessment
Report”.
Gap 4 City Development ■■□ $
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
51
Action Gap #
Addressed Lead Department Time
Frame Cost
1.8 Additional Dwelling Units:
(a) Review and update the City
zoning by-laws and Two-
Dwelling Unit By-law to reflect
the More Homes, More Choice
Act changes to permit
Additional Dwelling Units in a
detached, semi-detached or
townhouse as well as in a
building or structure ancillary
to a detached house, semi-
detached or townhouse.
(b) Consider allowing Additional
Dwelling Units in rural areas
subject to the capacity of well
and septic systems.
(c) Consider reducing or removing
the City’s parking requirement
for Additional Dwelling Units
located in areas well served by
transit.
(d) Examine other existing zoning
requirements that may present
barriers to increasing
Additional Dwelling Units
within the City.
Gaps 2, 4 City
Development,
Corporate
Services
(Municipal Law
Enforcement)
■■□ $
1.9 Ensure that the City’s Official Plan
policies and zoning regulations do
not present barriers to shared
living (co-housing, co-living)
arrangements in appropriate areas
as-of-right.
Gaps 1-3 City Development ■□□ $
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
52
Action Gap #
Addressed Lead Department Time
Frame Cost
1.10 Consider removing or reducing the
minimum requirement for parking
spaces for affordable housing
and/or supportive housing and
allowing developers to propose
alternative parking space options.
Gap 4 City Development ■□□ $
1.11 Consider discouraging “down
zoning” high and medium density
residential designations to lower
density residential designations.
Gap 4 City Development ■□□ $
1.12 Add an Official Plan policy
requiring the submission of an
Affordability and Accessibility
Analysis as part of a complete
application for residential
development, subject to criteria.
Gaps 1-3 City Development ■□□ $
2.0 Financial Incentives
2.1 Consider establishing a corporate
policy whereby surplus or
underutilized City-owned lands or
buildings that are not required for
municipal purposes, such as for
parkland, are first considered for
development of affordable rental
housing.
Gaps 1-3 Corporate
Services, Finance
■■□ $$ -
$$$
2.2 Consider waiving fees or providing
a grant equivalent to certain
development application fees,
development charges, property
taxes, and/or parkland dedication
requirements, for affordable rental,
affordable ownership, and/or
supportive housing developments
on a case-by-case basis.
Gaps 1-3 Finance
Department
□■□ $$ -
$$$
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
53
Action Gap #
Addressed Lead Department Time
Frame Cost
2.3 Prioritize and facilitate approvals
for projects which provide
affordable rental, affordable
ownership, supportive housing,
and purpose-built rental housing
units.
Gaps 1-3 City
Development,
Engineering, Fire
■□□ $
2.4 Consider establishing a Housing
Reserve Fund which can be
funded through a special levy
and/or Community Benefit Charge.
Gaps 1-3 Finance □■■ $
2.5 Consider undertaking a feasibility
study for a Vacant Home Tax.
Gaps 1-3 Finance □■□ $
3.0 Other
3.1 Encourage developers to consider
designing flexible spaces that can
accommodate shared living or
multi-generational living.
Gaps 1, 3 City Development ■□□ $
3.2 Consider connecting interested
developers with experts or
consultants in the field of
management and operation of
affordable, rental housing.
Gaps 2 Economic
Development,
City Development
■□□ $
3.3 Provide guidance to developers,
not-for-profits and other
proponents of affordable rental,
affordable ownership and/or
supportive housing, on the
planning and building approvals
processes.
Gaps 1-3 City Development ■□□ $
3.4 Share information with developers
about funding and other incentives
available to address the City’s
housing needs.
Gaps 1-3 City Development ■□□ $
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Housing Strategy Study
Pickering Housing Strategy & Action Plan 2021-2031
City of Pickering
December 22, 2021
54
Action Gap #
Addressed Lead Department Time
Frame Cost
3.5 Consider advocating for the
Province to establish a minimum
number of accessible units or a
percentage of accessible units for
major residential development.
Gaps 1-3 Corporate
Communications
■□□ $
3.6 Consider advocating for the school
boards to reduce, waive and/or
defer their portion of Development
Charges for affordable rental
housing.
Gaps 1, 2 Corporate
Communications
■□□ $
3.7 Establish a Monitoring Plan that
will annually update and review the
baseline data set established in
the Research and Gap Analysis
Report, March 31, 2021, to ensure
goals and objectives of the
Housing Strategy are being met.
Gaps 1-4 City Development ■□□ $
3.8 To consider adding a dedicated
function, similar to an Office of
Affordability, within the City, the
scope of work which would include
being responsible for implementing
the Pickering Housing Strategy &
Action Plan 2021-2031, December
22, 2021.
Gaps 1-4
“The Action Plan consists of
themed actions – policy,
financial incentives, and
other.”
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Attachment #2 to Report PLN 04-23
Legislative Services Division
Clerk’s Office
Directive Memorandum
July 6, 2020
To: Kyle Bentley
Director, City Development & Chief Building Official
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
June 29, 2020
Director, City Development & CBO, Report PLN 05-20
Pickering Housing Strategy Study and Association of Municipalities of
Ontario Report titled “Fixing the Housing Affordability Crisis, Municipal
Recommendations for Housing in Ontario”
Council Decision Resolution #352/20
1.That City Development staff undertake a study to prepare a comprehensive
housing strategy generally as outlined in Report PLN 05-20, with Staff reporting
back to Council in six months with a status update and a final completion study
report being completed and presented to Council no later than June 2021; and,
2.That the staff review and comments contained in Report PLN 05 -20 on the
Association of Municipalities of Ontario Report titled “Fixing the Ho using
Affordability Crisis, Municipal Recommendations for Housing in Ontario”, be
received.
Please take any action deemed necessary.
Susan Cassel
Copy: Chief Administrative Officer
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Attachment #3 to Report PLN 04-23
Legislative Services Division
Clerk’s Office
Directive Memorandum
February 1, 2022
To: Kyle Bentley
Director, City Development & CBO
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
January 24, 2022
Director, City Development & CBO, Report PLN 02-22
Pickering Housing Strategy Study
Recommended Pickering Housing Strategy, Phase 3 Report
Council Decision Resolution #790/22
1.That Council approve the Phase 3: Recommended Housing Strategy & Action
Plan, December 22, 2021, as the Pickering Housing Strategy & Action Plan
2021-2031, December 22, 2021, save and except that a new Action Item 3.8 be
added as follows “To consider adding a dedicated function, similar to an Office
of Affordability, within the City, the scope of work which would include being
responsible for implementing the Pickering Housing Strategy & Action Plan
2021-2031, December 22, 2021”; and,
2.That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in the Pickering Housing Strategy & Action Plan
2021-2031, December 22, 2021.
Please take any action deemed necessary.
Susan Cassel
Copy: Chief Administrative Officer
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Attachment #4 to Report PLN 04-23
Legislative Services Division
Clerk’s Office
Directive Memorandum
March 4, 2022
To: Kyle Bentley
Director, City Development & CBO
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
February 28, 2022
Corr. 14-22
Jake Lawrence, Chair, Housing Affordability Taskforce
Re: Report of the Ontario Housing Affordability Taskforce
Council Decision Resolution # 817/22
1.That Corr. 14-22, from Jake Lawrence, Chair, Housing Affordability Taskforce,
regarding the Report of the Ontario Housing Affordability Taskforce, be received;
and,
2.That Corr. 14-22 be referred to the Director, City Development & CBO for
consideration as part of the Pickering Housing Strategy and Action Plan.
Please take any action deemed necessary.
A copy of the original correspondence is attached for your reference.
Susan Cassel
Copy: Chief Administrative Officer
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Attachment #5 to Report PLN 04-23
Legislative Services Division
Clerk’s Office
Directive Memorandum
June 30, 2022
To: Kyle Bentley
Director, City Development & CBO
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
June 27, 2022
Director, City Development & CBO, Report PLN 34-22
April 25, 2022 Notice of Motion - Reporting of Affordable Housing
Pickering Housing Strategy & Action Plan 2021-2031
Council Decision Resolution #956/22
1.That Report PLN 34-22 of the Director, City Development & CBO, providing a
response to Council’s April 25, 2022 Notice of Motion – Reporting of
Affordable Housing, be received for information;
2.That Council authorize staff to report to Council, annually, on the results of
tracking affordable and rental housing within the City, including existing,
approved, and/or pending private rental apartment buildings, through the
annual Housing Monitoring Report, in accordance with Action Item 3.7 of the
January 24, 2022 Council-approved Pickering Housing Strategy & Action Plan
2021-2031; and,
3.That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Please take any action deemed necessary.
Susan Cassel
Copy: Chief Administrative Officer
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Attachment #6 to Report PLN 04-23
Ministry of Ministère des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage
Toronto ON M7A 2J3 Toronto ON M7A 2J3
Tel.: 416 585-7000 Tél. : 416 585-7000
234-2022-4625
October 25, 2022
Clerk
City of Pickering
1 The Esplanade
Pickering Ontario L1V 6K7
Subject: Municipal Housing Targets and Municipal Housing Pledges
City of Pickering: 13,000
Dear Susan Cassel,
Our government is taking bold and transformative action to get 1.5 million homes built
over the next 10 years.
To help fulfill this commitment, we have announced and are implementing More Homes
Built Faster: Ontario’s Housing Supply Action Plan 2022-23. This plan includes a suite
of legislative and non-legislative changes across government that will help unlock more
housing, streamline development approvals, remove barriers, accelerate planning, and
further protect homebuyers and owners.
To support the new action plan, we have introduced the More Homes Built Faster Act,
2022, which, if passed, would ensure that cities, towns, and rural communities grow with
a mix of ownership and rental housing types that meet the needs of all Ontarians.
To achieve the goal of building 1.5 million homes, large and fast-growing municipalities,
including yours, are being assigned a Municipal Housing Target. While municipalities
have taken significant steps in increasing their housing supply, Ontario needs an
unprecedented amount of housing to meet current demand and that of generations to
come. Our government requires a commitment from our municipal partners to do their
part in providing housing for future population growth.
To implement the 1.5 million homes target I am asking the City of Pickering to
demonstrate its commitment to accelerating housing supply by developing a Municipal
Housing Pledge and take the necessary steps to facilitate the construction of 13,000
new homes in your community by 2031. I ask that you bring this letter to the attention of
your Head of Council so that your municipality is positioned to deliver its pledge to me,
the Minister of Municipal Affairs and Housing, by the March 1, 2023, deadline. See the
info sheet attached to this letter for information and considerations in developing a
Municipal Housing Pledge.
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Pledges will provide important information that showcase the strategies and actions that
municipalities choose to adopt in order to prioritize and accelerate housing. Our
government intends to use your pledges to monitor and track progress so we can
continue to play a role in supporting municipalities and removing barriers to housing
development.
Our government recognizes the key role that municipalities will play in implementing
Municipal Housing Targets through their Municipal Housing Pledges and know that you
share the desire to bring more housing to the people of Ontario. We are committed to
addressing the policy and implementation barriers you may encounter as you develop
your pledges and I encourage you to reach out to Wendy Ren, Executive Lead,
Municipal Policy/Program Collaboration, at Wendy.Ren@ontario.ca or 437-995-7094, if
you have any questions, comments, or suggestions.
I look forward to working together to increase housing supply for all Ontarians.
Sincerely,
Steve Clark
Minister
Encl.
c: The Honourable Michael Parsa, Associate Minister of Housing
Kate Manson-Smith, Deputy Minister
Ryan Amato, Chief of Staff, Minister’s Office
Joshua Paul, Assistant Deputy Minister, Housing Division
- 72 -
Info Sheet: Considerations in Developing Municipal Housing Pledge
The pledge is not intended to be a land-use planning document, and its development
should not require external technical expertise. The format and language used in the
pledge should be accessible to the general public. The pledge is intended to be
approved by municipal councils and should help codify Council’s commitment to
meeting their municipal housing target.
Municipalities can leverage new and existing policy tools as they develop housing
pledges and work towards their housing targets.
Below is a non-exhaustive list of potential strategies and actions that municipalities may
include in developing their housing pledges. There may be additional opportunities
based on local circumstances and the Province is interested in hearing about those
ideas and creative solutions.
Strategies to encourage and promote gentle intensification to enable and
expedite additional residential units in existing residential areas
Outline ways in which funding under provincial programs, such as the Streamline
Development Approval Fund (SDAF) or Municipal Modernization Program
(MMP), has been used to streamline existing municipal development approval
processes
Information on municipal development approval timelines and whether
municipalities are being appealed for non-decisions
Identify potential measures where current lack of infrastructure capacity (e.g.,
water/wastewater servicing) may limit future housing development
Strategies to use municipal surplus lands
Commitment to plan for, fund, and approve (where applicable) specific critical
municipal infrastructure to support growth and new housing (e.g., water,
wastewater, transit etc.), which may include expanded capacity as well as fully
new facilities/assets
Priorities for strategic and site-specific planning decisions to expedite housing in
priority areas (e.g., around transit stations and in transit-serviced areas)
Update zoning by-laws to permit a greater range of housing to be built without the
need for costly and lengthy rezoning applications
Municipalities may also consider existing tools such as the Community
Infrastructure and Housing Accelerator, Community Planning Permit System,
Major Transit Station Areas, and Protected Major Transit Station Areas.
Below are some of the potential components of a municipal housing pledge.
Municipalities are free to choose, alter, or add any new components that seem
reasonable. Pledges can be represented in the form of plain text, tables, charts, maps,
or a combination of them.
Municipal Housing Target
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Planned and proposed Municipal Initiatives
Initiative Owner and Additional Stakeholders
Context and Description of How Initiative Accelerates Housing
Number of units per initiative and housing type
Considerations (Barriers, Implementation, Risks, etc.)
Potential Mitigation Strategies and Proposal to Accelerate Housing
Potential Reporting and Monitoring Measures
The deadline for municipalities to submit housing pledges to the Minister of Municipal
Affairs and Housing is March 1, 2023.
Municipal housing pledges are intended to be public documents and it’s anticipated that
municipalities will post them online.
Municipalities can contact Ministry staff with any questions and for clarification.
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