HomeMy WebLinkAboutMay 5, 2022
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Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
May 5, 2022
Electronic Meeting
7:00 pm
Attendees: Z. Adatia
A. Davis
C. Farinha
A. Fraser
O. Grignon
J-D. Health
F. Heath
N. Hepburn
K. Lopez
N. Sinclair
S. Linton, Chair, Library Anti-Black Racism Working Group
M. Hinds-Layne, Member, Library Anti-Black Racism Working Group
A. Gallagher, Conservator, Pickering Museum Village
C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library (Staff
Liaison)
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison)
A. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: E. Gittens
K. Hanson
K. Noronha
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Call to Order
F. Heath welcomed everyone to the meeting and
called the meeting to order.
2. Review and Approval of Agenda
Moved by A. Davis
Seconded by N. Hepburn
That the agenda for the May 5, 2022 meeting of the
Pickering Anti-Black Racism Taskforce be approved.
Carried
3. Disclosure of Interest
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
No disclosures of interest were noted.
4. Approval of Minutes – April 7, 2022
Moved by J-D. Heath
Seconded by O. Grignon
That the Minutes of the April 7, 2022 meeting of the
Pickering Anti-Black Racism Taskforce be approved.
Carried
5. Presentations
5.1 Stephen Linton, Chair
Marsha Hinds-Layne, Member
Teronie Donaldson, Member
Library Anti -Black Racism Working Group
(ABRWG)
Re: Proclamation for International Decade for
People of African Descent
S. Linton and M. Hinds-Layne provided information
on the proposed Proclamation for International
Decade for People of African Descent.
Discussion ensued and the Taskforce moved:
That the Taskforce collaborate with the Library Anti-
Black Racism Working Group on the Proclamation for
International Decade for People of African Descent
Carried
5.2 Amanda Gallagher, Conservator
Pickering Museum Village
Re: Cultural Services Update
A Gallagher provided information on the letters of
support that the Taskforce provided to Pickering
Museum Village for their recent grant applications
pertaining to the Log Barn Exhibit.
Discussion ensued with members discussing:
• whether opportunities exist for youth in the
Black community to engage directly with the
project (e.g. employment, volunteer
opportunities);
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
• whether there could be a working group of
community members and stakeholders set up
to work on this project with the Pickering
Museum;
• whether there were opportunities to engage
vendors with diverse workforces in the
procurement process for this project; and,
• what the consultation process will look like and
how the Black community can be involved in
various aspects of the project .
Moved by N. Sinclair
Seconded by J-D. Heath
That the Taskforce collaborate with the Pickering
Museum Village to aid in communications and
community outreach for this project.
Carried
6. Delegations
No delegations were noted.
7. Other Business
7.1 Community & Civic Engagement
Sub-Committee Update
Z. Adatia provided an update pertaining to the
Community and Civic Engagement Sub-Committee,
informing the Taskforce that N. Hepburn and A.
Fraser will be the leading this sub-committee moving
forward, and an update on finding a speaker from
Operation Black Vote.
N. Hepburn provided an update regarding finding
speakers and planning for the second part of the
Powerfully Informed Plan.
O. Grignon provided an update pertaining to the
preliminary details and estimated costs of the Voting
Imperative event, including:
• Venue: The Esplanade Park
• Date/Time: Thursday June 16, 6:00-8:00pm
• Food: Ebony Bites Food Truck
• A/V Equipment Rental from Long & McQuade
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
• Total Estimated Cost: $2441.50
An update was provided pertaining to the preliminary
details and estimated costs of the Power of
Participatory Politics event, including the proposed
dates of July 15, 2022 and July 20, 2022 and the
estimated cost of $2441.50.
An update was provided pertaining to the preliminary
details and estimated costs of The Will to Run event,
including the status for finding an indoor venue, a
proposed date of August 4, 2022, and an estimated
cost of $1050.00
An update was provided pertaining to the preliminary
details and estimated costs of the Engaging Our
Leaders event, including that the event will be
indoors, a proposed date of Sept 29, 2022, and an
estimated cost of $1050.00.
Further discussion ensued, with members discussing:
• what the Engaging Our Leaders event will look
like;
• the First Steps report from the City of
Mississauga’s EDI initiative and their
community events;
• whether all event will require facilitators and
the importance of having knowledgeable
facilitators at these planned events;
• the decision to not participate in ArtFest;
• the decision to operate a booth at the Canada
Day event with a kid friendly activity;
• the budget for the booth being $500.00;
• ideas for the kid-friendly activity;
• the opportunity to conduct a survey while at
the Canada Day booth;
• details around the purpose and budget for the
survey;
• how the survey results will be presented in a
summary report for the community and
leaders; and,
• ensuring the length of the survey does not
deter people from responding.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
7.2 Inclusive Leadership Governance
Sub-Committee Update
N. Sinclair provided an update on the review of the
Terms of Reference, indicating that the mutually
agreed upon edits are currently being reviewed.
7.3 Youth Sub-Committee Update
J-D. Heath provided an update pertaining to the
Youth Sub-Committee including:
• a two-part academic engagement plan that
addresses how to successfully apply to post-
secondary education, and tutoring sessions for
Black high school students;
• reaching out to community partners in
Pickering to solicit engagement;
• ways to connect youth with the Powerfully
Informed events; and,
• future plans for Spring/Summer 2023 including
connecting Black youth with employment skills
and career opportunities.
Members further discussed the timeline and details of
engaging with local schools, whether there were
budget considerations for this initiative, and how this
initiative will be presented in the new Work Plan.
7.4 Communications Sub-Committee Update
K. Lopez provided an update regarding the work of
the Communications Sub-Committee including:
• the chosen vendor for the digital marketer
position, PAMPAS Digital Marketing;
• the services that will be provided;
• the $4500.00 cost; and
• how timelines of when the work can begin.
7.5 Work Plan Update and Discussion
O. Grignon provided an update regarding the new
Work Plan, including:
• whether Inclusive Leadership and Governance
had feedback on the Work Plan;
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
• the way that the Youth Sub-Committee items
are presented on the Workplan;
• the Taskforce email addresses that are being
setup; and,
• Taskforce t-shirts and whether the branding
will be refreshed for these shirts.
7.6 Budget Approval Items
A. Davis informed the Taskforce that she will be
creating a spreadsheet to forecast costs and budget,
and spoke to the Taskforce’s inventory of promotional
items.
8. Correspondence
There were no items of correspondence noted.
9. Other Business
9.1 Taskforce Emails
J-D. Heath asked the Taskforce whether the Youth
Sub-Committee could have access to the
letstalk@pabrt.ca email
9.2 Mayor Retirement Announcement
F. Heath congratulated Mayor Ryan on behalf of the
Taskforce on his retirement and recognized his role in
establishing the Pickering Anti-Black Racism
Taskforce.
9.3 Executive Sponsor
F. Heath raised the idea of an Executive Sponsor, a
concept mentioned in the EDI focus group. Members
discussed what an Executive Sponsor role could look
like on the Taskforce.
J. San Antonio to consult
with City Staff and provide
an update.
10. Next Meeting – June 2, 2022
11. Adjournment.
Moved by N. Sinclair
Seconded by N. Hepburn
That the meeting be adjourned.
Carried
Meeting Adjourned: 8:41 pm