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HomeMy WebLinkAboutApril 7 2022 Page 1 of 6 Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce April 7, 2022 Electronic Meeting 7:00 pm Attendees: Z. Adatia A. Davis C. Farinha F. Ferguson O. Grignon K. Hanson J-D. Health F. Heath N. Hepburn K. Lopez N. Sinclair J. St. Amant, Coordinator, Cultural Services C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library (Staff Liaison) J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison) A. MacGillivray, Committee Coordinator (Recording Secretary) Absent: A. Fraser E. Gittens K. Noronha Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order J. San Antonio welcomed everyone to the meeting and called the meeting to order. 2. Review and Approval of Agenda Moved by F. Heath That the agenda for the April 7, 2022 meeting of the Pickering Anti-Black Racism Taskforce be approved. Carried. 3. Disclosure of Interest No disclosures of interest were noted. Page 2 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 4. Approval of Minutes – March 3, 2022 Moved by A. Davis That the Minutes of the March 3, 2022 meeting of the Pickering Anti-Black Racism Taskforce be approved. Carried. 5. Presentations 5.1 Jesse St. Amant, Coordinator, Cultural Services Re: Public Art J. St. Amant provided updates on various projects being undertaken by the Community Services Department including the Mural Project, the Piano Project, the Community Banner Program, and the Cultural Strategic Plan. A question and answer period ensued, with members discussing Paint Night & Art Fest events, public art opportunities at the sites of new developments, and the Skate Park Boards program. 6. Delegations No delegations were noted. 7. Other Business 7.1 Terms of Reference Revisions: Discussion and Approval Members expressed that while some issues still need to be addressed and discussed, the draft changes to the Terms of Reference from Staff are overall positive. Members discussed the process of drafting the Terms of Reference, and reviewed the items in the document that were revised. Discussion ensued regarding: • the need to discuss ideas and concerns pertaining to the Terms of Reference; • differentiating the responsibilities of the Taskforce and City around implementation; Page 3 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • the uniqueness of the Taskforce and the need for the Terms of Reference to be revised; • the need to narrow down the goals, objectives, and responsibilities to be clear, measurable, and attainable; • the need for the work of the Taskforce to continue while working on the Terms of Reference; • the addition of civic engagement in the goals, objectives, and responsibilities; • the need for a template and clear direction on how to format and structure the Terms of Reference and Work Plan; • the creation of a subcommittee, or tasking a subcommittee to work on the Terms of Reference; and, • the timelines and process of submitting reports to Council. Moved by F. Heath That the Inclusive Governance Sub-committee lead the review and revision of the Terms of Reference. Carried. 7.2 Social Media and Digital Marketing Update O. Grignon informed the Taskforce that there were no updates on this matter. 7.3 Work Plan: Discussion Discussion ensured with members discussing: • how events are presented on the Work Plan for Council approval; • whether event expenses are included in the Work Plan document; Page 4 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • the Powerfully Informed Plan and whether that can be incorporated in the Work Plan; • the budget considerations of incorporating the Powerfully Informed Plan into the Work Plan; and, • the concerns around the political aspects of the Powerfully Informed Plan. Moved by J-D Heath That The Pickering Anti-Black Racism Taskforce adopt the Powerfully Informed Plan presented by N. Hepburn as a key point in the Work Plan for 2022. Carried. 7.4 Election of Executive Positions: Chair and Vice Chair J. San Antonio provided an overview of the positions that are vacant and the process for electing those positions. Members were invited to put forward nominations for the position of Chair. N. Sinclair nominated F. Ferguson for the position of Chair. Seeing no other nominations for the position of Chair, the nominations were closed. F. Ferguson provided remarks pertaining to his nomination and declined to stand for nomination. Members were once again invited to put forward nominations for the position of Chair. O. Grignon nominated F. Heath for the position of Chair. Seeing no other nominations for the position of Chair, the nominations were closed. F. Heath provided remarks pertaining to his nomination and accepted to stand for nomination. The Inclusive Governance Sub-Committee to meet with J. San Antonio regarding revisions to the Terms of Reference. Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by N. Sinclair That F. Heath be appointed to the position of Chair of The Pickering Anti-Black Racism Taskforce. Carried. Members were invited to put forward nominations for the position of Vice Chair. J-D Heath nominated O. Grignon for the position of Vice Chair. N. Sinclair nominated N. Hepburn for the position of Vice Chair. Seeing no other nominations for the position of Vice Chair, nominations were closed. O. Grignon accepted to stand for nomination. N. Hepburn declined to stand for nomination. O. Grignon provided remarks pertaining to her nomination. Moved by N. Sinclair That O. Grignon be appointed to the position of Vice Chair of The Pickering Anti-Black Racism Taskforce. Carried. J. San Antonio informed the Taskforce that two vacancies have resulted from this election, and that these positions will be elected at a later date. 8. Correspondence There were no items of correspondence noted. 9. Other Business 9.1 Hybrid Meetings J. San Antonio discussed the ability for the Taskforce to provide feedback on the meeting format for future meetings. Members expressed that a hybrid style meeting that facilitates in person and virtual participation would provide members options as to how they wish to attend. Page 6 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by N. Hepburn That meetings of the Pickering Anti-Black Racism Taskforce proceed in a hybrid meeting format. Carried. J. San Antonio to notify Legislative Service of the Taskforce’s intent to proceed with a hybrid meeting format. 10. Next Meeting – May 5 , 2022 11. Adjournment. Moved by F. Heath Seconded by N. Hepburn That the meeting be adjourned. Carried. Meeting Adjourned: 9:06 pm