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HomeMy WebLinkAboutApril 4, 2022 Draft Executive Committee Meeting Minutes April 4, 2022 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt C. Doody-Hamilton B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services J. Eddy - Director, Human Resources B. Duffield - Director, Operations J. Hagg - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk R. Perera - Deputy Clerk 1. Roll Call The City Clerk certified that all Members of Council were present, and participating in- person. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Director, Engineering Services, Report ENG 03-22 1 Draft Executive Committee Meeting Minutes April 4, 2022 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean City Centre Transportation Master Plan Study Request for Proposal No. RFP2021-7 A question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: • the importance of public input on the City Centre Transportation Master Plan and whether there would be an opportunity for the public to comment on the Plan; • whether the City had retained Paradigm Transportation Solutions Limited for other studies; • ensuring that the draft Plan is presented to the Executive Committee, prior to being brought forward to Council for approval, to allow for further public engagement; • the need for residents to be aware of the impact to traffic from urban growth; • how the Study nests within a larger transportation study involving the full extent of Kingston Road; • the City working in conjunction with the Region and Ministry of Transportation to assess the impact of future developments along the 401 highway; • whether Durham Region would be contributing to the Study as they are a participant; and, • the timeline for the completion of the draft City Centre Transportation Master Plan. Staff were requested to include a public consultation component in the City Centre Transportation Master Plan Study, to allow drivers in the City to provide input into the Plan, and that a summary of the public feedback be included when the Plan is brought back to Council for endorsement. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Proposal No. RFP2021-7, for Consulting Services for City Centre Transportation Master Plan Study; submitted by Paradigm Transportation Solutions Limited, in the amount of $290,636.00 (HST included) be accepted; 2. That the total gross project cost of $325,512.00 (HST included), including the RFP amount, and a contingency, and the total net project cost of $293,134.00 (net of HST rebate) be approved; 2 Draft Executive Committee Meeting Minutes April 4, 2022 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $293,134.00 as follows: a. The sum of $263,820.00 as approved in the 2022 Current Budget to be funded by a transfer from the Development Charges Reserve Fund Studies; b. The sum of $29,314.00 as approved in the 2022 Current Budget to be funded by Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Engineering Services, Report ENG 07-22 Amendments to the Traffic and Parking By-law 6604/05 Proposed Change to Existing Stopping Restrictions, Amberlea Road and Highview Road Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the attached draft by-law be enacted to amend Schedule "1", No Stopping, to By-law 6604/05 to provide for the regulation of stopping restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to modify the hours of the stopping restrictions on Amberlea Road and Highview Road from 8:00 am to 4:00 pm, to 7:30 am to 4:30 pm to capture the existing school hours; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Operations, Report OPS 09-22 Garbage Packer with Crane – Replacement Recommendation: 3 Draft Executive Committee Meeting Minutes April 4, 2022 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Quotation Q2021-26 for the Supply & Delivery of One New Latest Model Year Side Load Garbage Packer with Crane submitted by NexGen Municipal Inc. in the amount of $236,255.14 (HST excluded) be accepted; 2. That the total gross project cost of $267,646.00 (HST included) and the total net project cost of $241,023.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $241,023.00, from the Vehicle Replacement reserve fund; 4. That the budget available in project C10305.2107.01 in the amount of $175,000.00 be increased to $241,023.00; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 5. Other Business There was no other business. 6. Adjournment Moved by Councillor Butt Seconded by Councillor Doody-Hamilton That the meeting be adjourned. Carried The meeting adjourned at 2:13 pm. 4