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HomeMy WebLinkAboutNovember 17, 2021Page 1 of 4 Minutes/Meeting Summary Accessibility Advisory Committee November 17, 2021 Electronic Meeting 7:00 pm Attendees: P. Bashaw S.FatimaD.HughesG.LangT. Lyle-Gravlev P. Milton M.Thorpe RossD. WysockiT.Higgins, Accessibility Coordinator (Staff Liaison)M. Ross, Coordinator, Records & Elections (Recording Secretary) Absent: A. LueA. TavernaJ. McLellan, Ajax-Pickering Board of Trade Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Review and Approval of Agenda T. Higgins reviewed the agenda items. T. Higgins noted that as some Committee Membersmay be leaving the Meeting early and the anticipation of a loss of quorum, the Agenda will be amended to hear Item 5.3 before Item 5.2. Agenda, as amended, was approved. 2. Disclosure of Interest No disclosures of interest were noted. 3. Review and Approval of Minutes -October 20, 2021 Moved by D. Hughes Seconded by P. Bashaw That the Minutes of the October 20, 2021 meeting of the Accessibility Advisory Committee be approved. - Page 2 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) Carried 4. Presentations/ Delegations No presentations or delegations were received. 5. New Business 5.1 Pickering Five Year Accessibility Plan 2021-2025 T. Higgins outlined the upcoming steps regardingpresenting the Five Year Accessibility Plan 2021-2025 to the Executive Committee and Council. T.Higgins explained that the budget for 2021 is approved, that the budgets for the years 2022-2025 are a forecast and may be updated. T. Higgins to reach out to V.Discussion ensued regarding the accessibility of Plouffe regarding the $3.1the report itself and line items in the budget, million mentioned in thespecifically the 2025 upgrade to the council budget for the 2025 councilchambers. T. Higgins marked this as a follow up chamber renovation.item to reach out to V. Plouffe, Manager, Facilities Capital Projects. T. Higgins will revise the draft report to highlight the update to the council chambers and any additional information based on the follow up item. Moved by M. Thorpe Ross Seconded D. Wysocki That the Committee approve and endorse the Five Year Accessibility Plan 2021-2025 with the above-mentioned updates. Carried 5.3 2021 AODA Compliance Report T. Higgins described the compliance report. An additional consideration this year is the focus onthe accessibility of websites. T. Higgins explainedthe City’s 2-year effort that was made to check, Page 3 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) eliminate or remediate website documents to ensure their accessibility. Some documents, such as developer site plans are beyond the control of the City to ensure accessibility, while other other technical documents, are impossible to render in accessible formats, so an exemption in the regulations has been cited in the compliance report with respect to such items. The City is in full compliance other than the allowable exceptions and the full report is due on December 31, 2021. Moved by D. Hughes Seconded by G. Lang That the Committee endorse the completion of the 2021 AODA Compliance Report indicating full compliance across all 25 questions save and except the transportation question which is not applicable. Carried 5.2 Service & Support Animals Initiative (SSAI) T. Higgins introduced D. Wysocki and describedhis contributions to the project. D. Wysocki explained the stakeholder involvement that went into the project including responses from the public survey and gave a detailed slide showpresentation regarding the initiative. The slideshow will be presented at the December 6, 2021Executive Committee Meeting and the public launch of the SSAI will be December 15, 2021. Moved by P. Bashaw Seconded by T. Lyle-Gravlev That the Committee endorse the slide deck and monograph. Carried Page 4 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) Due to lack of quorum, the meeting adjourned at 7:56 pm. Informal discussion ensued however, no decisions of the Committee were made.