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HomeMy WebLinkAboutDecember 6, 2021Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 1 Present: Mayor David Ryan Councillors: K. AsheM. BrennerS. Butt B. McLean D. Pickles Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Cassel -City Clerk J. Halsall -Division Head, Finance A. Mostert -Manager, Landscape & Parks Development R. Perera -Deputy Clerk J. Litoborski -Supervisor, Licensing & Enforcement N. Emery -Coordinator, Traffic Operations 1.Roll Call The City Clerk certified that all Members of Council were present and participatingelectronically in accordance with By-law 7771/20. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Robert Roszell, Chairman10,000 Trees Re: SAVE Program: Encouraging Salt Management Best Practices on Sidewalks and Parking Lots Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner Robert Roszell, Chairman, 10,000 Trees, joined the electronic meeting via audio connection to speak to the SAVE Program: Encouraging Salt Management Best Practices on Sidewalks and Parking Lots. Through the aid of a PowerPoint presentation, Mr. Roszell discussed the toxicity of road salt, key events leading to the creation of the SAVE program, and the usage of salt on parking lots and sidewalks. Mr. Roszell further discussed the negative impacts of road salt including the corrosion of infrastructure, high winter maintenance costs, harm to fish and aquatic life, damage to soils and vegetation, and pollution of groundwater. He also discussed the potential cost savings from applying road salt at the correct rates and the best practices as per the SAVE Program. Mr. Roszell concluded his delegation by speaking to managing risk and ensuring due diligence of road salt application. A question and answer period ensued between Members of the Committee, Staff, and Mr. Roszell, regarding: •the rating of magnesium chloride in comparison to calcium chloride; •the type of road salt the City is currently using and the type that is being used by liquid trucks on highways; •organic alternatives to road salt; and, •exploring opportunities and ideas for salt application and City Staff connecting with Mr. Roszell to continue the discussion. 4.Matters for Consideration 4.1 Director, Engineering Services, Report ENG 25-21 Beachfront Park Rehabilitation & Needs Assessment -Summary of Public Engagement Process and-Endorsement of the Beachfront Park Master Plan Consultant Delegation Jana Joyce, Principal, The MBTW Group, on Report ENG 25-21 Richard Holborn, Director, Engineering Services, noted that The MBTW Group had been working on the Needs Assessment and the public engagement process pertaining to the Beachfront Park Rehabilitation Project since 2019 and added that Staff had now arrived at a preferred design option. Jana Joyce, Principal, The MBTW Group, appeared before the Committee via electronic connection to discuss the Beachfront Park Rehabilitation & Needs Assessment. Through the aid of a PDF presentation, Ms. Joyce provided the Committee with an overview of the study area, the project timeline, and the public 2 Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 3 engagement process. She further provided details of the preferred designed option and the implementation process which include a detailed design process and consultation of external agencies, and added that the proposed park rehabilitation initiative would be implemented in two phases. A question and answer period ensued between Members of the Committee and Ms. Joyce regarding: •limiting access to the North edge of the spit of the East and West side of the beach to protect natural areas and coordinating with the TorontoRegion Conservation Authority; •whether there would be wayfinding signage to guide the public along theboardwalk; •public interest in splash pads and whether this could be incorporated intothe plans; •the placement of accessibility mats on the beach to provide access to wheelchair users; •ensuring that discussions with adjacent properties are conducted early onin the project; •whether offshore protection measures were considered; •the number of viewing platforms and whether the size would be similar tothe existing viewing platforms; •whether there were any additional platforms proposed on the marsh for birdrehabilitation; •the various lighting options that had been explored and the need forsufficient lighting providing safety and security to the area; •whether other Durham area municipalities’ beach parks had been reviewedas part of the process; •the possibility of incorporating a beach volleyball court and the types of recreation that would be feasible in the area; •whether the public survey was completed by Pickering residents; •whether vehicles would be allowed to enter the connection to the pier area to drop off their canoes; •managing the speed of electric bikes on the boardwalk and whether bikerental features used by other municipalities were reviewed; and, •the timelines of the Project. A further question and answer period ensued between Members of the Committee and Staff regarding: •providing sufficient lighting along the East and West side of the Park andwhether lighting was included in the cost estimating; Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 4 •the possibility of placing security cameras and building a beach volleyballcourt area; and, •the top five favorite park elements and activities identified through the public engagement process. Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles 1.That Report ENG 25-21 regarding a summary of the Public EngagementProcess for Beachfront Park, as a follow-up to Report ENG 21-21, bereceived for information; 2.That the Final Preferred Design Option that was prepared in response tothe input received through the public engagement process, be endorsed asthe Beachfront Park Master Plan; and, 3.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. Carried 4.2 Director, Corporate Services & City Solicitor, Report BYL 04-21 Property Standards By-law A question and answer period ensued between Members of the Committee and Staff regarding: •how the City would enforce the maintenance of retaining walls; •the storing of compost heaps as included in the attached by-law being to address health and environmental concerns; •whether the attached by-law addressed bird feeders on properties andindicated a specific number of bird feeders permitted on a property; •how the noise of exterior equipment would be measured; •whether the attached by-law addressed security cameras facing otherresident properties; •the level of change from the 2002 Property Standards by-law to theattached by-law; and, •whether the attached by-law addressed junk in backyards and derelictvehicles in driveways. Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 5 Recommendation: Moved by Councillor Pickles Seconded by Councillor McLean 1.That Report BYL 04-21 regarding the attached Property Standards By-lawbe received; 2.That Council enact the Property Standards By-law attached to this Report (Attachment No. 1); and, 3.That appropriate City of Pickering officials be authorized to take the actionsnecessary to implement the recommendations in this report. Carried 4.3 Director, Engineering Services, Report ENG 26-21 Proposed Community Safety Zones -Fairport Road and Parkside Drive Recommendation: Moved by Councillor Pickles Seconded by Councillor McLean 1.That the attached draft by-law be enacted to amend Schedule “14”,Community Safety Zones to By-law 6604/05 to provide for the regulation ofCommunity Safety Zones on highways or parts of highways under thejurisdiction of The Corporation of the City of Pickering. The amendments specifically provide for the inclusion of a Community Safety Zone on Fairport Road between Glenanna Road and Strouds Lane, and on ParksideDrive between Aspen Road (east intersection) and New Street; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Finance & Treasurer, Report FIN 16-21 2022 Interim Spending Authority Recommendation: Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 6 Moved by Councillor Pickles Seconded by Councillor McLean 1.That the 2022 Interim Operating Expenditures be approved at 50 percent of the prior year’s budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2022 Current Budget by Council; and, 2.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Carried 4.5 Director, Finance & Treasurer, Report FIN 17-21 2022 Temporary Borrowing By-law Recommendation: Moved by Councillor Pickles Seconded by Councillor McLean 1.That the temporary borrowing limit of $56 million be established to meet2022 current expenditures pending receipt of taxes and other revenues forthe period of January 1 to September 30, 2022 inclusive, and $28 millionthereafter until December 31, 2022; 2.That the temporary borrowing limit for capital purposes for 2022 beestablished at $41 million; 3.That the attached draft By-law providing for the temporary borrowing of monies be enacted; and, 4.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Carried 4.6 Director, Finance & Treasurer, Report FIN 18-21 2020 Building Permit Stabilization Reserve Fund Recommendation: Moved by Councillor Pickles Seconded by Councillor McLean Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 7 It is recommended that Report FIN 18-21 from the Director, Finance & Treasurer regarding the 2020 Building Permit Stabilization Reserve Fund be received for information. Carried 4.7 Director, Operations, Report OPS 11-21 Diana, Princess of Wales Park -Licence Renewal Agreement Recommendation: Moved by Councillor Pickles Seconded by Councillor McLean 1.That the Mayor and City Clerk be authorized to execute a license renewalagreement with the Minister of Infrastructure – Hydro One Networks Inc. fora further five year term, commencing January 1, 2022, and ending on December 31, 2026 that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City of Pickering officials be authorized to take thenecessary actions to give effect hereto. Carried 5.Other Business 5.1 Councillor Butt discussed the increased levels of substance abuse and the adverse impact to hospitals and enquired whether the City could be involved in any way. Marisa Carpino, Chief Administrative Officer, noted that the subject matter was dealt with through the Region in cooperation with hospitals and nonprofit organizations and added that the Region had a dedicated webpage detailing the available resources and that the City could help in promoting those resources. Ms. Carpino further added that the Region had recently identified substance abuse through their Community and Safety Well Being Plan and that the City would assist in delivering the recommendations identified in the Plan as part of a Region wide committee. Councillor Pickles added that he would be reaching out to the Health and Social Services Departments at the Region to assist in citing the available resources on the City’s website. Executive Committee Meeting Minutes December 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Brenner 8 5.2 Councillor Brenner enquired about the role that the City could play to address homelessness and the Opioid Crisis, and added that the Pickering Public Library had conducted an opioid training course. Marisa Carpino, Chief Administrative Officer, added that through previous Council direction Staff were preparing a Community Safety Well Being Plan to support the objectives of the Region’s Community Safety Well Being Plan and that Staff would be reporting back to Council with an update in 2022. 6.Adjournment Moved by Mayor RyanSeconded by Councillor Ashe That the meeting be adjourned. Carried The meeting adjourned at 3:50 p.m..