Loading...
HomeMy WebLinkAboutNovember 4, 2021Agenda Pickering Anti -Black Racism Taskforce November 4, 2021 7:00 pm Electronic Meeting For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. 1.Welcome and Call to Order G.Chang-Campbell 2.Review and Approval of Agenda G.Chang-Campbell 3.Disclosure of Interest G.Chang-Campbell 4.Approval of Minutes – October 7, 2021 G.Chang-Campbell [See page 1 of this Agenda] 5.Delegations 6.General Business 6.1 Process to Expedite the Appointment of Taskforce G.Chang-Campbell Members 6.2 Discussion of 2021 Events G. Chang-Campbell -what is moving forward, who is accountable 7.Correspondence 8.Other Business 9.Next Meeting – December 2, 2021 10.Adjournment Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce October 7, 2021 Electronic Meeting 7:00 pm Attendees: D. Ryan, Mayor A. Davis R. Diaz-Matus D. Governor A. Graham O. Grignon F. Heath N. Holland K. Noronha T. Olanbiwonnu N. Sinclair J. San Antonio, Senior Advisor, Diversity, Equity & Inclusion | C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library R. Perera, Committee Coordinator Absent: G. Chang-Campbell, Chair C. Mosca, Vice Chair Z. Adatia S.Charles-Watson C. Farinha J. Smith A. Laylor A. Vincent Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome and Call to Order J. San Antonio assumed the Chair in the absence of G. Chang-Campbell and welcomed everyone to the meeting. 2. Review and Approval of Agenda Moved by O. Grignon That the agenda for the October 7, 2021 meeting of the Pickering Anti-Black Racism Taskforce be approved. Carried Page 1 of 4 - 1 - Page 2 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 3. Disclosure of Interest No disclosures of interest were noted. 4. Review and Approval of Minutes - September 9, 2021 Moved by R. Diaz-Matus That the Minutes of the September 9, 2021 meeting of the Pickering Anti-Black Racism Taskforce be approved. Carried 5. Delegations There were no delegations. 6. General Business 6.1 Process for Onboarding and Including New Applicants on Taskforce Subcommittees J. San Antonio informed the Taskforce that 5 applications were received for the Taskforce Subcommittees and that the Subcommittee co-chairs could contact the applicants directly to notify them of their selection. She further noted that as per the ADM 040 Policy, each subcommittee must have 2 voting members from the Taskforce and added that there was no formal appointment process for Subcommittee members. 6.2 Call for a Volunteer for the Interim Vice Chair Position J. San Antonio informed the Taskforce that C. Mosca, Vice Chair, would be stepping away from the Vice Chair position for a short period of time and that there was now a call for an Interim Vice Chair Position. O. Grignon nominated F. Heath for the Interim Vice Chair Position. There were no other nominations. - 2 - Page 3 of 4 Item/ Details & Discussion & Conclusion Ref # (summary of discussion) Action Items/Status (include deadline as appropriate) F. Heath stated that he accepted the nomination. Moved by N. Holland That Floyd Heath be appointed as the Interim Vice Chair. Carried 6.3 Updates for Culture Days Events O. Grignon provided the Taskforce with an update on the Piano project and added that the next event would be on October 9, 2021 which would entail an afternoon of festivities. Discussion and a question and answer period ensued between Members of the Taskforce and Staff regarding: • Taskforce Members colour coding for the event to show uniformity; • why the backpack initiative was no longer taking place; • the City’s three pronged approach to addressing Anti-Black Racism; • PABRT having a $25,000 budget and Policies in place being a barrier to accessing the funds in a timely manner; • the need for autonomy for the Taskforce to conduct its business; • the implementation of the new financial system causing delays in accessing funds within the Taskforce budget in time for its events; • the need to place purchase orders aside ahead of time for future expenditures of the Taskforce; • the need for communication tools in place to inform Taskforce Members when there is a change to Policies that may affect their work; • ensuring that Taskforce Members were informed of the guidelines surrounding spending policies; • concerns regarding the option of reimbursement for Taskforce members and the process taking four to six weeks; - 3 - Page 4 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • the possibility of providing a corporate spending card to the Taskforce to access funds allocated in its budget; • the City currently working on a 4 pronged approach to address the concerns raised, which includes the implementation of an evaluation tool, informing the Taskforce of City policies, consulting with other Municipalities with similar Taskforces for best practices, and engaging the Taskforce in strategic planning; • the PABRT holding an event in November and the need to have the raised concerns addressed prior to the event; • the need for processes in place to expedite the use of the Taskforce’s allocated budget; • working together to identify and diminish barriers; and, • the need for the City to promote PABRT events through its Social Media platforms far in advance. 7. Correspondence There were no items of correspondence. 8. Other Business There was no other business. 9. Next Meeting – November 4, 2021 10. Adjournment Meeting Adjourned: 8: 55 pm - 4 -