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HomeMy WebLinkAboutHUR080 Terms & Conditions of Employment - Non-union Employees PolicyPolicy Policy Title: Terms & Conditions of Employment – Non-union Employees Policy Number HUR 080 Reference Date Originated (m/d/y) September 27, 2021 Date Revised (m/d/y) Pages 3 Approval: Chief Administrative Officer Point of Contact Director, Human Resources Policy Objective The objective of this Policy is to institute a framework for the establishment of the terms and conditions of employment for permanent full-time non-union employees of the Corporation of the City of Pickering (“the City”). This Policy will also cover non-permanent non-union employees where applicable. Terms and conditions of employment, in this instance, primarily refer to the following entitlements, which are detailed in the associated procedures: 1.Compensation and Hours of Work: A non-union salary structure with administrative guidelines that provide fair and equitable compensation for hours worked, which will ensure the attraction and retention of qualified individuals, while maintaining internal equity and external competitiveness. 2.Benefits: Entitlement to a comprehensive benefits package for full-time permanent non-union employees. This includes the provision of an extended health care, vision, dental, life insurance and long-term disability plan, as well as the relevant procedural requirements for the effective administration of the plans. It also includes eligibility for participation in the Ontario Municipal Employees Retirement System (OMERS) and the associated procedural requirements of the pension plan. 3.Leaves: Entitlement to various leaves including, vacation leave, paid holidays, leaves of absence, sick leave, bereavement leave, court and jury duty, professional leave, pregnancy/adoption/parental leave and other statutory leaves as outlined in the Employment Standards Act, 2000 (ESA). Index 01 Definitions 02 Responsibilities 03 Guiding Principles 01 Definitions 01.01 City – For the purposes of this Policy, “City” refers to the Corporation of the City of Pickering. Policy Title: Terms & Conditions of Employment – Non-union Employees Page 2 of 3 Policy Number: HUR 080 01.02 Director – A department head or the Chief Administrative Officer (CAO) in their capacity as head of the Office of the CAO. 01.03 Division Head – The head of a significantly large work section classified as a division in the Corporate structure. 01.04 Full-time Hours - Employees assigned regularly scheduled work consisting of 70 hours biweekly. 01.05 Immediate Supervisor – The direct non-union supervisor of the employee. 01.06 Non-permanent Employee – An employee hired in a temporary capacity to replace an existing employee who is on an approved leave, or to perform overflow work. 01.07 Non-union Employee - An employee of the Corporation designated as out of scope on the basis of professional and/or management criteria established under the Ontario Labour Relations Act and who is subject to the Corporation’s Compensation Policy for non-union employees. 01.08 OMERS - The Ontario Municipal Employees Retirement System. 01.09 Permanent Employee - An employee hired into a permanent position and who has successfully completed the required period of time, which constitutes probationary service. 02 Responsibilities 02.01 Council to: a) approve the Policy and any amendments as required. 02.02 Chief Administrative Officer to: a) actively support this Policy and approve the associated Procedures. 02.03 Human Resources to: a) administer, interpret and ensure consistent application of this Policy; b) assist Directors/Division Heads, immediate supervisors, and employees in the administration and application of this Policy; and, c) recommend Policy amendments to the Chief Administrative Officer. Policy Title: Terms & Conditions of Employment – Non-union Employees Page 3 of 3 Policy Number: HUR 080 03 Guiding Principles 3.01 The City wishes to provide a level of compensation to its non-union employees that is consistent with comparable municipalities in the Region of Durham and the Greater Toronto Area (GTA). 3.02 Where, as a result of collective bargaining, across the board increases are provided to the Canadian Union of Public Employees Local 129 (CUPE), the same increases will be applied to the non-union salary structure, with effect on January 1st of the year in which the increase occurs. Increases to employee salaries will take effect the first full pay in January of each year. 3.03 Benefit plans will be, at minimum comparable to those provided to the unionized groups. Increases achieved in collective bargaining will automatically be applied to the non-union employee group and the benefits procedure will be revised. 3.04 Where, as a result of collective bargaining, enhancements are made to the leave entitlements of CUPE, Local 129 members, those same entitlements will be provided to the non-union employee group. Please refer to all associated Procedures, if applicable, for detailed processes regarding this Policy. It is understood that procedures may be expanded to include others which would impact the employment of non-union staff.