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HomeMy WebLinkAboutSeptember 27, 2021 Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K.Ashe M.Brenner S.ButtI.CummingB.McLeanD.Pickles Also Present: M.Carpino -Chief Administrative Officer K.Bentley -Director, City Development & CBO P.Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray -Director, Community Services B.Duffield -Director, Operations J.Eddy -Director, Human Resources J.Hagg -Fire Chief J.Flowers -CEO & Director of Public Libraries, Pickering Public Library R.Holborn -Director, Engineering Services F.Jadoon -Director, Economic Development & Strategic Projects S.Karwowski -Director, Finance & Treasurer S.Cassel -City Clerk C.Rose -Chief Planner D.Jacobs -Manager, Policy & Geomatics S.Booker -Manager, Capital Projects & Infrastructure C.Addo-Bekoe -Manager, People and Culture, Pickering Public LibraryM.Kish -Principal Planner, Policy J.San Antonio -Senior Advisor, Diversity, Equity & Inclusion C.Blumenberg -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participatingelectronically in accordance with By-law 7771/20. 2.Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 3.Indigenous Land Acknowledgment Statement Mayor Ryan read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest No disclosures of interest were noted. 5.Adoption of Minutes Resolution # 664/21 Moved by Councillor Brenner Seconded by Councillor Cumming Special Council Minutes, Education & Training, June 24, 2021 Council Minutes, June 28, 2021 In Camera Council Minutes, June 28, 2021 Special Council Minutes, July 26, 2021 Special Council Minutes, August 30, 2021 – 6:00 pm Special Council Minutes, August 30, 2021 – 7:00 pm Executive Committee Minutes, September 13, 2021 Planning & Development Committee Minutes, September 13, 2021 Carried 6.Presentations There were no presentations. 7.Delegations Resolution # 665/21 Moved by Councillor Ashe Seconded by Councillor McLean That the rules of procedure be suspended to allow two additional delegations, under Section 7 of the agenda regarding Report PLN 33-21. Carried on a Two-Thirds Vote 7.1 Elena Walmsley and Lori Matorcevic Re: Corr. 37-21 Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Changes to the Building Permit Processes Lori Matorcevic, 782 Oliva Street and Elena Walmsley, 784 Oliva Street, joined the electronic meeting via audio connection regarding Corr. 37-21 as it relates to asbestos and the building permit process. They highlighted a timeline of events as a result of a house at 786 Oliva Street that contained Johns Mansville asbestos siding, as well as asbestos within the home. Ms. Matorcevic stated that there is a need to advance changes to the building permit process for construction, renovation, and demolition as it pertains to the removal process and disposal of asbestos. She noted Pickering residents should not be the watchdog for the safe removal of hazardous materials as confirmed by the Ministry of Labour, Ministry of Environment, and the Region of Durham. Ms. Walmsley, stated that the building permit process is flawed and changes need to be made as it relates to infill and replacement housing. Ms. Walmsley stated that the City could give itself the authority to monitor this matter under the Municipal Act, and that training needs to be paramount on hazardous materials, Workplace Hazardous Materials Information System (WHMIS), and asbestos awareness training. She stated that the onus should be on the owner and contractor to provide the City with the proof of this information, and that the City could charge a fee as part of the process. Ms. Walmsley asked that a demolition permit should be included and applicable resources be allocated to the Building Department. Through the aid of a PowerPoint presentation, Ms. Walmsley presented pictures of the asbestos removal not being properly disposed of and the lack of adherence in maintaining a clean site. Ms. Walmsley asked that Council be proactive and review the process to protect residents. 7.2 Gena Chang-Campbell, Chair, Pickering Anti-Black Racism Taskforce Re: Corr. 43-21 Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering Clara Addo-Bekoe, Manager, People & Culture, Pickering Public Library Pickering Anti-Black Racism Taskforce (PABRT) 2021 Quarterly Update and Work Plan Gena Chang-Campbell, Chair, Pickering Anti-Black Racism Taskforce (PABRT), joined the electronic meeting via audio connection to speak to Corr. 43-21, the PABRT 2021 Quarterly Update and Work Plan. She highlighted the seven sub-committees, and their work in youth development, education, health and wellness, employment opportunities and financial supports, community and civic engagement, inclusive governance and leadership, policing, and the justice system. Ms. Chang-Campbell highlighted the projects undertaken this quarter by the PABRT, including a letter of support for the Community Piano Project, the various communications tools utilized by the Taskforce including the pabrt.ca website, and dialogue with the City in forming its strategy and achieving its Equity, Diversity, and Inclusion objectives, as well as the Code of Ethics developed by the Taskforce. She noted that there was an open call for sub-committee members and Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm that there is a diverse and qualified group of people who will be on-boarded to serve on the sub-committees. Ms. Chang-Campbell spoke of the up-coming projects including participation in Reimagine Culture Days with the City of Pickering, and hosting a virtual Open House event for residents to highlight PABRT sub-committees and related City of Pickering services. She spoke to the feeling of a lack of autonomy for the PABRT, as well as a lack of engagement and barriers from the City in achieving the partnerships necessary to leverage the talents and expertise of the PABRT in its objectives to better the City of Pickering and move forward. Council thanked the Chair of the PABRT for her candidness, and sought clarification on the barriers, and ways in which the PABRT has felt stymied. Ms. Chang-Campbell noted that it was arising from a frustration in planning events with the community to engage in a fulsome and holistic way, and not being able to access allocated resources. She noted that the barriers can equate to less engagement, and further added that there has been a loss of 25% of the Taskforce. 7.3 Elena Walmsley Re: Report PLN-33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Recommended Amendment 40 to the Pickering Official Plan Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 Elena Walmsley, 784 Oliva Street, joined the electronic meeting via audio connection and spoke to Report PLN 33-21. She reiterated her comments at the September 13th Planning and Development Committee where she urged the Committee to extend the boundary of the Study to include all of the West Shore area south of the 401. She spoke to her experience attending an Ontario Land Tribunal Hearing with regards to a Committee of Adjustment matter, where her appeal lost due to the fact that the subject property was outside of the defined area that the guidelines of the Study applied to. Ms. Walmsley stated that there would now be a very large home built in the area which would significantly impact the character of the community and stated that she would like to see this prevented from happening again in the future. 7.4 Lori Matorcevic Re: Report PLN-33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Recommended Amendment 40 to the Pickering Official Plan Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 Lori Matorcevic, 782 Oliva Street, joined the electronic meeting via audio connection and spoke to Report PLN 33-21. She stated that she had spoken at the Planning & development Committee meeting on September 13th where she urged Council to extend the boundaries of the Study. She spoke to her experience in opposing a Committee of Adjustment decision that was favourable to the builder, which recently lost at the Ontario Land Tribunal. Ms. Matorcevic noted that development should occur adhering to the existing setback and height requirements to limit impacts on community character. She spoke of the importance of community character, and that the Infill and Replacement Housing in Established Neighborhoods Study is evolving, however new residents have more input on the infill and replacement housing in established neighbourhoods than existing longtime residents. 7.5 Adam Layton, Partner, Evans Planning Inc. Re: Report PLN-33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Recommended Amendment 40 to the Pickering Official Plan Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 Adam Layton, Partner, Evans Planning Inc., joined the electronic meeting via audio connection and spoke to Report PLN 33-21. He stated that positive discussions have taken place since the September 13th Planning and Development Committee meeting, and that some progress had been made, however his client, Centreville Homes (Pickering) Inc. continued to have concerns. He requested that Council defer the decision on the Infill and Replacement Housing in Established Neighbourhoods to arrive at a mutually beneficial arrangement on the matter. 7.6 Dana Saccoccio Re: Report PLN-33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Recommended Amendment 40 to the Pickering Official Plan Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 Dana Saccoccio, 417 Woodgrange Avenue, joined the electronic meeting via audio connection and spoke in opposition to Report PLN 33-21. She stated that she had reviewed the Memo and Planning & Development Committee minutes and that there was still a lack of numeric and measurable criteria for side and rear-yard setbacks as it related to maximum dwelling depth. She raised questions and spoke to interactions with staff for clarification on impacts regarding the side yard of an adjacent property, the parent by-law compliance, and how the urban design guideline checklist needs to be adhered to consistently and objectively in designing a new dwelling. She expressed concerns regarding compliance and the documents required for a building permit, and its impact on the inherent potential inequities built into the proposed By-laws. Ms. Sacccoccio asked Council to not adopt specific provisions of the proposed by-laws, and that due to the complexities of the revisions to the by-laws, more engagement and education needed to occur to serve the best interests of their constituents. Ms. Sacccoccio further inquired about the intent and need of the maximum dwelling depth and its impacts on lot coverage. 7.7 Carlie Weppler Re: Report PLN-33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Recommended Amendment 40 to the Pickering Official Plan Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 Carlie Weppler, Pickering Resident, joined the electronic meeting via audio connection and spoke in opposition to Report PLN 33-21. She urged Council to not approve the Infill and Replacement Housing in Established Neighbourhoods. Ms. Weppler noted that regulations needed to be empirically measured and look to the future needs of Pickering residents, not the past. Ms. Weppler added that unless setback requirements are measurable and consistent for all individual property owners, it cannot generate an equitable outcome for the property owners within the same Established Neighbourhood Precinct. She asked how side yard setbacks would be determined and addressed the tone and language used to describe larger dwellings. Ms. Weppler stated larger houses are someone’s home, that residents have worked hard for, and that they do not deserve to have their homes described as something that destroyed the community. She stated that community character is not made by buildings, but rather people, and urged Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Council to reject the proposal and implement policies that can be applied equitably. 8.Correspondence 8.1 Corr. 37-21Elena Walmsley and Lori Matorcevic Re: Changes to the Building Permit Processes Resolution # 666/21 Moved by Councillor Brenner Seconded by Councillor Ashe 1.That Corr. 37-21, from Elena Walmsley and Lori Matorcevic, dated July 26,2021, regarding the Changes to the Building Permit Processes, bereceived; and, 2.That direction be given for the correspondence be reviewed by the designated Building Official and report back to Council no later than theNovember Council Meeting on steps that can be taken as conditions for theissuance of (a) Building Permits and (b) Demolition Permits. Carried 8.2 Corr. 38-21 John Henry, Regional Chair and CEO The Regional Municipality of Durham Re: Support for Communities to Address Homelessness and Illegal Activity Brief discussion ensued regarding a dialogue with proponents regarding a property to alleviate homelessness. Kyle Bentley, Director, City Development & CBO, advised that constructive dialogue occurred early in the year, and that there had not been any further advancements at this time. He advised that staff would follow up on the status to help advance efforts. Resolution # 667/21 Moved by Councillor Cumming Seconded by Councillor Ashe 1.That Corr. 38-21, from John Henry, Regional Chair and CEO, the RegionalMunicipality of Durham, dated August 16, 2021, regarding the Support for Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Communities to Address Homelessness and Illegal Activity, be endorsed; and, 2.That a copy of this Resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Erin O’Toole, Leaderof the Conservative Party of Canada, Jagmeet Singh, Leader of the NewDemocratic Party, the Regional Municipality of Durham, and all DurhamRegion MP’s. Carried 8.3 Corr. 39-21 John Henry, Regional Chair and CEO, The Regional Municipality of Durham Dan Carter, Mayor, City of Oshawa Re: Support for Communities to Address Homelessness and Illegal Activity Resolution # 668/21 Moved by Councillor Cumming Seconded by Councillor Ashe 1.That Corr. 39-21, from John Henry, Regional Chair and CEO, the RegionalMunicipality of Durham, and Dan Carter, Mayor, City of Oshawa, datedAugust 20, 2021, regarding the Support for Communities to Address Homelessness and Illegal Activity, be endorsed; and, 2.That a copy of this Resolution be forwarded to The Honourable Doug Ford,Premier of Ontario, The Honourable Christine Elliott, Minister of Health, TheHonourable Steve Clark, Minister of Municipal Affairs and Housing, The Honourable Doug Downey, Attorney General, Durham Regional Council,and all Durham Region MPP’s. Carried 8.4 Corr. 40-21 Kathryn Douglas, Legislative Specialist Town of Whitby Re: OHIP Covered Eye Care Fees Brief discussion ensued regarding the critical situation and difficulty of obtaining eye care that was not covered through OHIP. Resolution # 669/21 Moved by Councillor Cumming Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Seconded by Councillor Ashe 1.That Corr. 40-21, from Kathryn Douglas, Legislative Specialist, Town of Whitby, dated August 25, 2021, regarding the OHIP Covered Eye CareFees, be endorsed; and, 2.That a copy of this Resolution be forwarded to The Honourable Doug Ford,Premier of Ontario, The Honourable Christine Elliott, Minister of Health, andThe Honourable Peter Bethlenfalvy, Minister of Finance. Carried Unanimously On a Recorded Vote 8.5 Corr. 41-21 Kyle Bentley, Director, City Development & CBO City of Pickering Re: Envision Durham – Region-wide Growth Analysis Technical Report Discussion ensued regarding how the comments contained in Corr. 41-21 were provided to the Durham Region with Kyle Bentley, Director, City Development & CBO, advising that given the restrictive timeframes, and the technical nature of the comments, staff had provided comments to the Region on August 11, 2021 and that there were essentially the same as the comments included in Corr. 41-21. Resolution # 670/21 Moved by Councillor Cumming Seconded by Councillor Ashe That Corr. 41-21, from Kyle Bentley, Director, City Development & CBO, City of Pickering, dated September 2, 2021, regarding the Envision Durham – Region-wide Growth Analysis Technical Report, be received for information. Carried Later in the Meeting (See Following Motion) Resolution # 671/21 Moved by Councillor Pickles Seconded by Councillor Ashe That the main motion be amended to read as follows: That Corr. 41-21, from Kyle Bentley, Director, City Development & CBO, City of Pickering, dated September 2, 2021, regarding the Envision Durham – Region-wide Growth Analysis Technical Report, be endorsed and a copy be forwarded to the Region of Durham. Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Carried The Main Motion, as amended, was then Carried. 8.6 Corr. 42-21 Steve Clark, Minister of Municipal Affairs and Housing Re: Site Plan Control Guide Resolution # 672/21 Moved by Councillor Cumming Seconded by Councillor Ashe 1.That Corr. 42-21, from Steve Clark, Minister of Municipal Affairs andHousing, dated September 9, 2021, regarding the Site Plan Control Guide,be received; and, 2.That Corr. 42-21 be referred to the Site Plan Control Committee and relevant Planning staff, with direction to review the Site Plan Control Guideand report back to Council with recommendations pertaining to anychanges/enhancements that may be required in the Site Plan reviewprocess, no later than the January meeting of Council. Carried 8.7 Corr. 43-21 Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering Clara Addo-Bekoe, Manager, People & Culture, Pickering Public Library Re: Pickering Anti-Black Racism Taskforce (PABRT) 2021 Quarterly Update and Work Plan Resolution # 673/21 Moved by Councillor Cumming Seconded by Councillor Ashe That Corr. 43-21, from Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering, and Clara Addo-Bekoe, Manager, People & Culture, Pickering Public Library, dated September 17, 2021, regarding the Pickering Anti-Black Racism Taskforce (PABRT) -2021 Quarterly Update and Work Plan, be received for information. Carried 9. 9.1 9.2 9.3 Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Report EC 07-21 of the Executive Committee held on September 13, 2021 Director, Corporate Services and City Solicitor, Report CLK 04-21 2022 Committee and Council Meeting Schedule Council Decision: 1.That the 2022 Committee and Council Meeting Schedule appended as Attachment No. 1 to Report CLK 04-21 be approved; and, 2.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Director, Community Services, Report CS 30-21 COVID-19 Testing and Assessment Centre Fee waiver request for the O’Brien Room at Chestnut Hill Developments Recreation Complex Council Decision: 1.That the O’Brien Rooms and associated support spaces (as outlined inAttachment 1), located at the Chestnut Hill Developments RecreationComplex, be provided at no charge for the period of October 1, 2021through March 31, 2022 to Shayaa Clinics Inc. (as outlined in Attachment 2)for the operation of a COVID-19 Testing and Assessment Centre onbehalf of Lakeridge Health; and, 2.That the appropriate officials of the City of Pickering be authorized to takenecessary actions as indicated in this report. Director, Engineering Services, Report ENG 21-21 Beachfront Park Rehabilitation & Needs Assessment Public Engagement Process Status Update Council Decision: 1.That Report ENG 21-21 regarding the Public Engagement Process StatusUpdate for Beachfront Park, as a follow-up to Report ENG 04-21 and inresponse to Resolution #543/21, be received for information; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 9.4 Director, Engineering Services, Report ENG 22-21 Amendments to Traffic and Parking By-law 6604/05 Stopping and Parking Restrictions on Various Streets Council Decision: 1.That the attached draft by-law be enacted to amend Schedule “1”, NoStopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highwaysunder the jurisdiction of The Corporation of the City of Pickering. Theamendments specifically provide for the inclusion of stopping restrictions onGlengrove Road by Glengrove Public School, and parking restrictions onFrisco Road, Forestream Trail, Pine Heights Trail, Old Whites Trail; William Jackson Drive, and The Esplanade North; and, 2.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.5 Director, Human Resources, Report HUR 03-21 Terms & Conditions of Employment – Non-union Employees Policy Council Decision: 1.That Report HUR 03-21, regarding a proposed new Policy for the Terms & Conditions of Employment – Non-union Employees, be received; 2.That the draft Policy, outlining the Terms & Conditions of Employment –Non-union Employees appended as Attachment #1 to HUR 03-21, beapproved; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.6 Director, Operations, Report OPS 03-21 Quotation No. Q2021-12 Supply & Delivery of Sidewalk Tractors with Attachments Council Decision: 1.That Quotation No. Q2021-12 submitted by Amaco Construction EquipmentInc., in the amount of $514,374.87 (HST included) be accepted; 2.That the total gross quotation cost of $561,367.00 (HST included) and thetotal net project cost of $505,528.00 (net of HST rebate) be approved; Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 3.That Council authorize the Director, Finance & Treasurer to finance the netproject cost of $505,528.00 as follows: a)The sum of $168,510.00 as approved in the 2020 Property Maintenance Capital Budget by a transfer from the DevelopmentCharges Reserve Funds – Other Services Related to a Highway; b)The sum of $337,018.00 as approved funds in the 2021 PropertyMaintenance Capital Budget by a transfer from the Major EquipmentReserve; and, 4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. Resolution # 674/21 Moved by Councillor Brenner Seconded by Councillor Ashe That Report EC 07-21 of the Executive Committee Meeting held on September 13, 2021 be adopted. Carried 10.Report PD 07-21 of the Planning & Development Committee held on September 13,2021 10.1 Director, Corporate Services & City Solicitor, Report LEG 13-21Louisville Homes Limited – Plan of Subdivision 40M-2399 -Final Assumption of Plan of Subdivision-Lots 1 to 23 and Blocks 24 to 34, Plan 40M-2399 -File: 40M-2399 Council Decision: 1.That works and services required by the Subdivision Agreement within Plan 40M-2399, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacentthereto, including lands that are subject to easements transferred to theCity, be accepted and assumed for maintenance; 2.That Louisville Homes Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2399; and, Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 3.That the appropriate City of Pickering officials be authorized to take theactions necessary to implement the recommendations in this report. 10.2 Director, Corporate Services & City Solicitor, Report LEG 14-21 2047729 Ontario Inc. – Plan of Subdivision 40M-2328 -Final Assumption of Plan of Subdivision-Municipal works on Altona Road adjacent to Block 1, Plan 40M-2328-File: 40M-2328 Council Decision: 1.That works and services required by the Subdivision Agreement withinAltona Road, adjacent to or outside Plan 40M-2328, which are constructed, installed or located on lands dedicated to, or owned by theCity, or on lands lying immediately adjacent thereto, including lands thatare subject to easements transferred to the City, be accepted andassumed for maintenance; 2.That 2047729 Ontario Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to the workson Altona Road outside of Plan 40M-2328; and, 3.That the appropriate City of Pickering officials be authorized to take theactions necessary to implement the recommendations in this report. 10.4 Director, City Development & CBO, Report PLN 34-21 The Municipal Comprehensive Review of the Durham Regional Official Plan: Proposed Regional Official Plan Amendment 2021-003 Policies and Delineations for Protected Major Transit Station Areas Council Decision: 1.That Council support in principle the Proposed Regional Official PlanAmendment: Policies and Delineations for Protected Major Transit StationAreas (ROPA 2021-003); and, 2.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 10.5 Director, City Development & CBO, Report PLN 35-21 Zoning By-law Amendment Application A 11/19 Amberlea Creek Development Inc. 760 and 770 Kingston Road Council Decision: Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm That Zoning By-law Amendment Application A 11/19, submitted by Amberlea Creek Developments Inc., to facilitate a residential condominium development consisting of 88 stacked townhouse units, be approved subject to the zoning provisions contained in Appendix I to Report PLN 35-21, and that staff be authorized to finalize and forward an implementing Zoning By-law Amendment to Council for enactment. Resolution # 675/21 Moved by Councillor Ashe Seconded by Councillor Brenner That Report PD 07-21 save and except Item 10.3, PLN 33-21,of the Planning & Development Committee Meeting held on September 13, 2021 be adopted. Carried 10.3 Director, City Development & CBO, Report PLN 33-21 City Initiated: Official Plan and Zoning By-law Amendment Infill and Replacement Housing in Established Neighbourhoods Recommended Amendment 40 to the Pickering Official Plan Recommended Informational Revision 28 to the Pickering Official Plan Recommended Draft Zoning By-law Amendments Revised Urban Design Guidelines Files: OPA 20-006/P and A 11/20 A question and answer period ensued between Members of Council and City Staff regarding: • the intent of staff to strike a balance between opposing viewpoints; • concerns regarding the rules, applicability, equity, and timing of the Study, • how the Study, although not perfect, was flexible and adjustable, and thatrules needed to be put in place to stop the rush to build large homes andprovide options for all residents; • the need for the Study to be a living document, with a built-in process; • clarity on design guidelines; • clarification on the lot coverage percentages, with staff confirming that lot depth restrictions will limit shadowing, and that many larger lots will give property owners large coverage with dwelling depth providing an additional limitation t o the footprint; • the average size of lots in established neighbourhoods; • how there is a mechanism to examine exceptions through a minor variance process; Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm •the rationale for the 9 metre maximum dwelling height, with Dean Jacobs,Manager, Policy & Geomatics, advising that there was public engagement, and a review of municipal best practices through stakeholder comments and a public engagement meeting where Council endorsed the 9 metreheight; •the difficulty in finding a balance between property rights, and unintended circumstances and how many unique lots would test the recommendationsin the Study; •confirmation that staff would monitor the Study, utilizing several tools,including the GIS Strategy, to gather meaningful data for a period of up to 12 months to start and that regular updates would be brought forward toCouncil; •how the benchmarks include several factors such as age of construction ofthe dwellings, construction impact, trends, established neighbourhood districts, and public engagement; •how housing trends change and impact resale value; •how height has not been a point of contention in the comments heard from the public; and, •consideration as to how communities change and evolve, and how the Citywill evolve in a flexible manner. Resolution #676/21 Moved by Councillor Ashe Seconded by Councillor Brenner 1.a) That Official Plan Amendment Application OPA 20-006/P, initiated by the City of Pickering, to add new policies to the Pickering Official Plan with regard to Infill and Replacement Housing in Established Neighbourhood Precinct areas, as set out in Appendix I to Report PLN 33-21, be approved; b)That the Draft By-law to adopt Official Plan Amendment 40 to thePickering Official Plan, to add new policies to the Pickering OfficialPlan with regard to Infill and Replacement Housing in EstablishedNeighbourhood Precinct areas, as set out in Appendix I to Report PLN33-21, be finalized and forwarded to Council for enactment; 2.That Council adopt Informational Revision 28 to the Pickering Official Plan,to add a layer identifying the boundaries of Established NeighbourhoodPrecincts to the informational neighbourhood maps contained withinChapter 12 – Urban Neighbourhoods, of the Pickering Official Plan, as setout in Appendix Il to Report PLN 33-21; Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 3.That Zoning By-law Amendment Application A 11/20, initiated by the City ofPickering, to implement Official Plan Amendment 40, be approved, and thatthe Recommended Draft Zoning By-law Amendments as set out in Appendices lll, lV, and V to Report PLN 33-21 be finalized and forwarded toCouncil for enactment; and, 4.That Council adopt the Revised Urban Design Guidelines for Infill &Replacement Housing in Established Neighbourhood Precincts, August2021, as set out in Appendix Vl to Report PLN 33-21, which replaces the Urban Design Guidelines for Infill & Replacement Housing in EstablishedNeighbourhood Precincts dated August 2020, adopted by Council onSeptember 28, 2020 through Resolution #428/20. Carried Later in the Meeting (See Following Motion): Resolution #677/21 Moved by Councillor Cumming Seconded by Councillor Pickles That the main motion be amended by adding the following as a new Item 5, and the recommendation renumbered accordingly: That the maximum Dwelling Height be increased from 9 metres to 10 metres. Carried on a recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Cumming Councillor McLean Councillor Pickles Councillor Butt Mayor Ryan The Main Motion, as amended, was then Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 11.Reports – New and Unfinished Business Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 11.1 Director, Corporate Services & City Solicitor, Report CLK 05-21 2022 Pre-Budget Approval and Award of RFP2021-6 for Integrated Voting Solution Resolution # 678/21 Moved by Councillor Brenner Seconded by Councillor Cumming 1.That Report CLK 05-21, regarding a Request for Proposal for an IntegratedVoting Solution for the 2022 Municipal and School Board Elections, bereceived; 2.That the proposal submitted by Dominion Voting Systems Corporation, inthe amount of $246,667.70 (HST included), and a net project cost of$222,132.00 (net of HST rebate), to provide an integrated internet andpaper ballot election voting method for the Municipal and School Board Elections for a period of 5 years, be accepted; 3.That Council authorize the Director, Finance & Treasurer, to finance the netproject cost of $222,132.00 by a transfer from the Election Reserve; and, 4.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Carried 11.2 Director, Community Services, Report CS 32-21 Ontario Trillium Foundation Community Building Fund – Capital Stream Application -Chestnut Hill Developments Recreation Complex Facilities Renovations Resolution # 679/21 Moved by Councillor Cumming Seconded by Councillor Pickles 1.That staff be directed, through the Chief Administrative Officer, to submit anapplication under the Ontario Trillium Foundation (OTF) CommunityBuilding Fund – Capital Stream application for projects outlined in thisreport; Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 2.That if the City is successful in obtaining the grant funding, the Treasurerbe authorized to fund the City contribution of $107,400 from a transfer fromthe Rate Stabilization Reserve; and, 3.That the appropriate City of Pickering officials be authorized to take thenecessary action to give effect hereto. Carried 11.3 Director, Human Resources, Report HUR 04-21 Occupational Health & Safety Policy Resolution # 680/21 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Report HUR 04-21, regarding a proposed new Occupational Health & Safety Policy, be received; 2.That the draft Occupational Health & Safety Policy appended asAttachment 1 to HUR 04-21, be approved; and, 3.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. Carried 11.4 Director, Corporate Services & City Solicitor, Report LEG 15-21 Automatic Speed Enforcement (ASE) Prosecutions -General Retainer Agreement -Prosecution Services with the Region of Durham Discussion ensued on the need to ensure Council is advised when the two speed enforcement cameras are rotated through the 13 community safety zones. Resolution # 681/21 Moved by Councillor Brenner Seconded by Councillor Pickles 1.That the attached General Retainer Agreement for Prosecution Servicesbetween The Corporation of the City of Pickering and The RegionalMunicipality of Durham be approved (Attachment No. 1 to this Report); Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm 2.That the Mayor and City Clerk be authorized to execute said GeneralRetainer Agreement for Prosecution Services, subject to minor revisionsagreeable to the Director, Corporate Services & City Solicitor; and, 3.That appropriate City of Pickering officials be authorized to take the actionsnecessary to implement the recommendations in this report. Carried 11.5 Director, City Developments & CBO, Report PLN 37-21 Award of RFP2021-4 for the GIS Strategy Resolution # 682/20 Moved by Councillor Cumming Seconded by Councillor Brenner 1.That the proposal submitted by Geographic Technologies Group, dated August 3, 2021, to prepare a GIS Strategy for the City of Pickering in theamount of $98,740.53 (including HST) be accepted, utilizing the Cityfunding identified for this project in the approved 2021 Current Budget forthe City Development Department, Consulting & Professional, GISCorporate Strategic Plan – Phase 1 of 2, and Professional/Technical Assistance (General/Urban Design/Heritage) (new account number502230.10105); 2.That the total gross project cost of $98,740.53 (HST included), with a totalnet project cost of $88,919.00 (inclusive of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the netproject cost as follows: a.The sum of $45,750.00 as provided for in the 2021 Current Budget Planning & Design to be funded from property taxes; b.The sum of $29,250.00 as provided for in the 2021 Current BudgetPlanning & Design to be funded by a transfer from the DevelopmentCharges Reserve Fund – Growth Related Studies; c.The additional sum of $8,491.00 to be funded from property taxes, fromthe unused portion of the $50,000.00 identified in the 2021 CurrentBudget Planning & Design from Professional/Technical Assistance(General/Urban Design/Heritage); and, Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm d.The additional sum of $5,428.00 to be funded by a transfer from theDevelopment Charge Reserve Fund – Growth Related Studies; 4.That the appropriate City of Pickering staff be authorized to take thenecessary actions as indicated in this report. Carried 11.6 Director, Finance & Treasurer, Report FIN 14-21 2020 Asset Management Plan Resolution # 683/21 Moved by Councillor Butt Seconded by Councillor Cumming 1.That the 2020 Asset Management Plan, set out in Attachment 1 to thisreport, be received for information; 2.That Council endorse, in principle, the use of the 2020 Asset ManagementPlan for financial planning purposes as it relates to the development of theFive Year financial plan; and, 3.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Carried 12.Motions and Notice of Motions 12.1 National Day for Truth and Reconciliation(National Orange Shirt Day) Resolution # 684/21 Moved by Councillor Pickles Seconded by Councillor Ashe WHEREAS, the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; And Whereas, the recent and growing accounts of unmarked graves across Canada have triggered intergenerational trauma for Indigenous Peoples and led to Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action; And Whereas, all Canadians and all orders of government have a role to play in reconciliation, which has prompted the City of Pickering to establish the Indigenous Relationship Building Action Plan and the Indigenous Relationship Building Circle to prioritize public education around Indigenous histories, culture and worldviews; And Whereas, Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; And Whereas, the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday; And Whereas, the City of Pickering is committed to advancing reconciliation with diverse Indigenous communities and extend reflection and engagements beyond the National Day for Truth and Reconciliation; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Commit to recognizing September 30th, 2021, as the National Day forTruth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities;and, 2.Direct City staff to install a commemorative orange crosswalk at aprominent intersection in the Pickering Civic Centre precinct in honour of Survivors, their families and communities affected by the residentialschool system and in recognition of the ongoing impacts,intergenerational trauma and systemic injustices affecting IndigenousPeoples today -in consultation with Indigenous-led communityorganizations, residents and other relevant stakeholders. Carried Unanimously on a Recorded Vote 13.By-laws 13.1 By-law 7870/21 Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property 13.6 By-law 7875/21 Being a by-law to change the ward boundaries in the City of Pickering. Resolution # 685/21 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Numbers 7870/21 and 7875/21 be approved. Carried Discussion ensued regarding the deferral of the implementation date of By-laws 7871/21 through 7874/21, to provide for a transition period given the limits that would apply to homeowners. Paul Bigioni, Director of Corporate Services & City Solicitor, advised that Section 34 in the Planning Act is specific that zoning by-laws shall come into effect on the date of passage. He further added that delaying the date of implementation by six months may create a situation not contemplated in the Planning Act and create ambiguity on the timelines for when the appeal period commences. Resolution # 686/21 Moved by Councillor Ashe Seconded by Councillor Cumming That the effective date of April 1, 2022 be implemented for By-Laws 7871/21 through 7874/21. Motion Lost 13.2 By-law 7871/21 Being a by-law to adopt Amendment 40 to the Official Plan for the City of Pickering. (OPA 20-006/P) 13.3 By-law 7872/21 Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 11/20) 13.4 By-law 7873/21 Being a By-law to amend Restricted Area (Zoning) By-law 2520, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 11/20) 13.5 By-law 7874/21 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 11/20) Resolution # 687/21 Moved by Councillor Cumming Seconded by Councillor Butt That By-law Numbers 7871/21 through 7874/21 be approved. Carried 14.Confidential Council – Public Report Mayor Ryan stated that prior to the Regular Council Meeting, an In-camera session washeld at 6:30 p.m. in accordance with the provisions of the Municipal Act and ProcedureBy-law 7665/18 to consider a matter pertaining to the acquisition of land and to receiveadvice subject to solicitor-client privilege. 14.1 Director, Corporate Services & City Solicitor, Confidential Report LEG 12-21Re: Proposed Purchases of 520 West Shore Boulevard and 501 Marksbury Road for Waterfront Trail System Resolution # 688/21 Moved by Councillor McLean Seconded by Councillor Brenner 1.That Council approve the acquisition of Lot 7 & Part Lot 8 Plan 270 beingParts 1, 2 and 3 Plan 40R22834 PIN 26311-0823 (LT) and Part Block CPlan 270 being Part 4 Plan 40R22834 PIN 26311-0832 (R), municipallyknown as 520 West Shore Boulevard; 2.That the Chief Administrative Officer be authorized to execute theAgreement of Purchase and Sale between The Corporation of the City of Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Pickering, as purchaser, and Marshall Homes (Copperfield) Ltd., as vendor, set out in Attachment No. 1, subject to such minor revisions as are satisfactory to the Chief Administrative Officer and Director, Corporate Services & City Solicitor; 3.That the Director, Corporate Services & City Solicitor be authorized towaive any conditions contained within the said Agreement of Purchaseand Sale, and to execute on the City’s behalf any documents, instruments, transfers and agreements as may be necessary to complete thetransaction; 4.That Council direct staff to complete the purchase, with the cost to becharged to account (5780.2103.6265) and the particulars of the purchase to be provided to Council publicly upon completion, and further that theDirector, Finance & Treasurer be authorized to finance this project basedupon the completion of the DC Update Study; and, 5.That appropriate City of Pickering officials be authorized to take the actions necessary to give effect to this report. Carried 15.Other Business 15.1 Councillor Ashe acknowledged that it was the fifth anniversary of the passing offormer Councillor Rick Johnson, and noted the impact he had on the community and City Council. 16.Confirmation By-law By-law Number 7876/21 Councillor Pickles, seconded by Councillor Cumming moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of September 27, 2021. Carried 17.Adjournment Moved by Councillor ButtSeconded by Councillor Cumming That the meeting be adjourned. Carried The meeting adjourned at 9:37 pm. Dated this 27th of September, 2021. David Ryan, Mayor Susan Cassel, City Clerk Council Meeting Minutes September 27, 2021 Electronic Meeting 7:00 pm Original Signed By: Original Signed By: